HomeMy WebLinkAboutMINUTES - 11191996 - C133 0, 133
TO: BOARD OF SUPERVISORS Contra
1.
FuoM: Phil Batchelor o' s Costa
County
DATE: November 13, 1996
SUBJECT: FIRE DAMAGED DOCUMENT RECOVERY
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Approve amendment to the November 15, 1995 agreement with Document
Reprocessor for recovery of fire damaged court records to increase the payment
limit by $300,000 and extend the for completion to December 31, 1996.
FINANCIAL IMPACT:
The cost for the recovery of documents is fully covered by insurance proceeds.
BACKGROUND:
Document Reprocessor's has been working since late 1995 in copying and cleaning
court records that were damaged in the courthouse fires. During the course of their
work more files than originally estimated were discovered and it has taken a greater
amount time than estimated at the beginning of the contract to complete the work.
The work is almost completed at this time but some minor close-out work remains.
It is necessary to amend the contract to increase the cost and time in order to allow
for payment of the extra work encountered in the total project.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON NevembeF 19, 1ooR APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. � 9/
Z
ATTESTED , r / /j / 1
Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF
CC: SUPERVISORS AND COUNTY ADMINISTRATOR
Risk Management
BY 5h DEPUTY