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Home My WebLink AboutMINUTES - 11191996 - C129 TO: BOARD OF SUPERVISORS �)f ',• '1tCa �dJnn� FROM: Phil Batchelor, County Administrator ° �o` Costa Wu nty �. .•c3v� DATE: November 19, 1996 °SrA'co'vti� SUBJECT: Contract with Patricia Monahan SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute a contract with Patricia Monahan in an amount not to exceed $54,000 to provide consultation and technical assistance with regard to the Policy Forum and issues related to pending changes in the health care system and welfare reform through October 31, 1997. FINANCIAL IMPACT Funding for this contract will be through the County Administrator's Office. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): Recent and pending changes in the health and welfare system require that the County increase the efficiency and effectiveness of its service delivery system. In addition, the Policy Forum has taken steps to support positive outcomes for children and families. Ms. Monahan will provide staffing and technical support to these efforts. Part of this work will include steps to move the County towards an outcomes based system of accountability CONTINUED ON ATTACHMENT: _YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME OF BOARDC Cr APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED THER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT 1 TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact:Sara Hoftinan,335-1090 q G ATTESTED K'�^DrV-e..�. PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc:CAO BY ,DEPUTY SHORT FORM SERVICE CONTRACT Contra Costa County Number Standard Form 1/88 Fund/Org#1200 Account# Other# 1. Contract Identification. Department: County Administrator's Office Subject Policy Forum-Health and Welfare Reform 2 Parties. The County of Contra Costa,California(Coeanty),for its Department named above,and the following named Contractor mutually agree and promise as follows: Contractor: Patricia Ann Monahan Capacity: Self Employed Individual Taxpayer ID#566-273220 Address: 1054 Tevlln Ave. Albany,CA 3. Term.The effective date of this Contract is November 1.1996 and it terminates October 31,1997 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County,at its sole discretion,upon five-day advance written notice thereof to the Contractor,or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this contract shall not exceed 000. 6. County's Obligations. In consideration of Contractor's provision of services as described below,and subject to the payment limit expressed herein, County shah pay Contractor, upon Contractor's submission of a property documented demand for payment(County Derriarid Form D-15)which shall be submitted not later than 45 days from the end of the month in which the contract services were rendered,and upon approval of such demand by the head of the County Department for which this Contract is made or his designee,as follows: [Check one alternative only] ()hour;or [j a. FEE RATE: per service unit (}session,as defined below,or ()calendar (insert day,week or month) NOT TO EXCEED a total of service unit(s). []b. Payment in full after approval by the Department. [X]c. As set forth in the attached Payment Provisions. 7. Contractor's Obligations. Contractor shall provide the following described services: See attached Scope of work 8. Compliance with Law. Contractor shall be subject to and comply with all Federai,State and local laws and regulations applicable with respect too its perforriarice under this Contract,including but not limited to,licensing,employment and purchasing practices; and wages,hours and conditions of employment,including nondiscrimination. 9. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age,sex, race, religion,color,national origin,or ethnic background,or handicap,and that none shall be used, in whole or in part,for religious worship or instruction. SHORT FORM SERVICE CONTRACT Number 10. Indeaendent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relatior.ahip between the parties of agent, servant, employee, partnership,joint venture, or association. 11. D . Disagreements between the County and Contractor r;onceming the meaning,requirements,or performance of this Contract shall be subject th firms determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any)required by the State or Federal Government. 12. Access to Books and Records of Contractor.Subcontractor. Pursuant to Section 1861(v)(1)of the Social Security Act,and any regulations promulgated thereunder, Contractor shall,upon written request and until the expiration of four years after the furnishing of services pursuant to this Contract,make available to the Secretary of Health and Human Services,the Comptroller General, the County, or any of their duly authorized representatives, this Contract and books, documents, and records of Controctor that are necessary to certify the nature and extent of all costs and charges hereunder. Further,if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of$10,000 or more over a twelve-month period, such subcontract shall contain a clause to the effect that upon written request and until the expiration of four years after the furnishing of services pursuant to such subcontract,the subcontractor shall make available, to the Secretary,the Comptroller General,the County,or any of their duly authorized representatives,the subcontract and books, documents, and records of the subcontractor that are necessary to verify the nature and extent of all costs and charges hereunder. This special condition is in addition to any and all other terms regarding the maintenance or retention of records under this Contract and is binding on the heirs,successors,assigns and representatives of Contractor. 13. Reporting Reguirementts. Pursuant to Government Code§7550, Contractor shall include in all documents or written reports completed and submitted to County in accordance with this Contract,a separate section listing the numbers and dollar amounts of all contrails and subcontracts relating to the preparation of each such document or written report. This section shall apply only if the payment limit under this Contract exceeds$5,000. 14. Indemnification. The Contractor shall defend,indemnify,save,and hold harmless the County and its officers and employees from any and all claims,costs and liability for any damages,sickness,death,or injury to person(s)or property,including without limitation all consequential damages, from any cause whatsoever arising directly or indirectly from or connected with the operations or services of the Contractor or its agents,servants,employees or subcontractors hereunder,save and except claims or litigation arising through the sole negligence or sole willful misconduct of the County or its officers or employees. Contractor will reimburse the County for any expenditures, including reasonable attorneys fees,the County may make by reason of the matters that are the subject of this indemnification,and if requested by the County will defend any claims or litigation to which this indemnification provision applies at the sole cost and expense of the Contractor. 15. Legal Authority. This Contract is entered iro under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. 16. Signatures. These signatures attest the parties'agreement hereto: COUNTY OF TRA CST CAIIFOAIA CONTRACTOR By By 1 Designee Individual C ntract Approv d"Coun official Administra r, (Designate ocial capacity) By Designee Recommend y epartment By Design hs/cAwp511shrtfrm.shl (Form approved by County Counsel) PAYMENT PROVISIONS 1. Fee rate shall be $25.00 per hour. 2. Reimbursement shall be made for travel and training expenses authorized by the department. SCOPE OF WORK Executive Committee & Policy Forum • Provide staff support • Provide technical research and development • Follow-up on tasks as necessary • Act as liaison to Departments • Staff task forces Parenting Initiative • Follow-up on parenting videos • Develop work plan roles and responsibilities • Grant writing as necessary Outcomes • Identify process to infuse outcomes into system (which includes Departments, programs, contractors) • Manage pilots with selected programs and contractors • Examine contract RFP process • Coordinate with other agencies (e.g., United Way) Prepare Children and Family Services Budget • Collect relevant information from Departments • Broaden information to include target population, outcomes Other tasks as assigned, including those which support increases in organizational capacity, service delivery efficiency and effectiveness, and accountability in light of recent and pending changes to the Health and Welfare System