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Home My WebLink AboutMINUTES - 11191996 - C113 J „ C X13 THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY,CALIFORNIA Adopted this Order on November 19,1996 by the following vote: AYES: Supervisors Rogers, Bishop, DeSaulnier, Torlakson, Smith NOES: None ABSENT: None RESOLUTION NO.96/527 SUBJECT: Award of Contract for Data/Communication Cabling Distribution System Merrithew Memorial Hospital Replacement Project, 2500 Alhambra Avenue,Martinez Budget Item No.6971-4580 Authorization No.0928-WH580B Bidder Total Amount Bond Amounts Comtel Systems Technology,Inc. $475,109.00 Payment: 2433 De La Cruz Blvd. (which includes$472,209.00 $237,554.50 Santa Clara, CA 95050 Base Bid,and$2,900.00 Add. Performance: Alt. 1-3) $475,109.00 Johnson Controls,Network Integrated Services,Inc. Hayward,CA Lera Systems San Francisco,CA T&R Communications Rancho Cordova,CA Sasco Mountain View,CA The above-captioned project and the plans and specifications therefor having been previously approved, and bids having been duly invited and received by the Office of the County Administrator, on November 7, 1996;and The bidder listed first above, Comtel Systems Technology, Inc. (Comtel), having submitted the lowest responsive and responsible bid,which is$11,911.91 less than the next lowest bid,and The Contract Compliance Officer having reported that Comtel has attained minority business enterprise (MBE) participation of 24.8% and women business enterprise (WBE) participation of 24.8%, which exceeds the MBE and WBE goals for this project and complies fully with the requirements of the County's Minority and Women Business Enterprise Program; and The County Administrator recommending that the bid submitted by Comtel is the lowest responsive and responsible bid,and this Board concurring and so finding; NOW,THEREFORE,the Board finds,determines and orders as follows: The Board DETERMINES that Comtel, as the lowest responsive and responsible bidder has exceeded the MBE and WBE goals for this project (i.e., 14% and 6% respectively) and has otherwise complied with the project specifications and the requirements of the County's Minority and Women Business Enterprise Program;and The Board ORDERS that the contract for the furnishing of labor and materials for said work is awarded to Comtel at the listed amount and at the prices submitted in said bid,and that said contractor shall present two good and sufficient surety bonds as indicated above, and that the Office of the County Administrator shall prepare the contract therefor;and The Board FURTHER ORDERS that after the contractor has signed the contract and returned it, together with the bonds as noted above and any required certificates of insurance or other required documents, and the office of the County Administrator has reviewed and found them to be sufficient, the County Administrator or his designee is authorized to sign the contract for this Board;and Page 1 of 2 DATA/COMMUNICATION CABLING DISTRIBUTION SYSTEM MERRITHEW MEMORIAL HOSPITAL REPLACEMENT PROJECT 2500 ALHAMBRA AVENUE,MARTINEZ November 19, 1996 The Board FURTHER ORDERS that in accordance with the project specifications and/or upon signature of the contract by the County Administrator or his designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned;and The Board FURTHER ORDERS that the County Administrator or his designee is authorized to sign any escrow agreements prepared for this project to permit the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Section 22300 of the Public Contract Code; and Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the County Administrator or his designee. 1 hereby certify Chet'�I3 t.; ; '.uo and correct copy of an acticn tal.. enc en-or-.-j ^•i :ho minute Oi the board of SupenN n 1.y&;1 A17'E8TE0: HILA�LO�R Clerk or the Orig.Dept.: County Administrator's Office-De Bell cc: General Services-Accounting Health Services-Frank Puglisi Contract Compliance Officer Auditor-Controller County Counsel Contractor(via CAO) Surety(via CAO) (s:bp4brdofsup) Page 2 of 2 C- / 13 Office of the County Administrator Contra Costa County Affirmative Action Office 651 Pine Street, Martinez, CA 94553 (510) 335-1006 fax: (510) 646-1353 Memorandum Date : November 8 , 1996 To: Board of Supervisors From: Emma Kuevor 1 '� Contract Compliance Officer Subject : Telecommunication/Data Installation BP #4 Construction of the Voice/Data Communication Cabling Distribution System for the New Merrithew memorial Hospital 2500 Alhambra Avenue, Martinez, CA This office has reviewed the bid and documentation of the good faith effort submitted by the three lowest bidders . The low bidder, Comtel Systems Technology, Inc . exceeded the 14% Minority Business Enterprise (MBE) and 6% Women Business Enterprise (WBE) goals for this project : Comtel Systems Technology, Inc. achieved 24 . 8% MBE participation and 24 . 8% WBE participation. My recommendation is to award to the lowest bidder, Comtel Systems Technology, Inc . a:bdtelecom CONTRA COSTA COUNTY BID REVIEW SUMMARY SHEET Date: November 8 , 1996 Project Name : Telecommunication/Data Installation, BP#4 Project Number: 6971-4580 0928-WH580B Prime Bidder Name : Comtel Systems Technology, Inc . 2433 De La Cruz Boulevard Santa Clara, CA 95050 (408) 980-1600 Bid Due Date: November 7, 1996 Bidders Amount of Total Contract : $472 , 209 Planned County Project Goal : MBE 140 WBE 60 Amount Percentage Bidders Goals : MBE 117, 369 24 . 80 (600) WBE 117, 369 24 . 80 (600) MBE/WBE Participation: Type of Company MBE/WBE Business Amount Percentage Capri Data Asian Supplier 117,369 24 . 8% Communication Female (60%) 195, 615 41.43% (100%) Approved by: Emma Kuevor Contract Compliance Officer a:Comtel2 Professional Construction Managers November 19. 1996 RECEIVED Mr. Richard D. Nielsen Vice President Comtel Svstems Technology. Inc. Nnv ? 5 1996 2433 De La Cniz Boulevard Santa Clara. CA 95050 CLERK BOARD OF SUPERVISORS CONTRA COSTA CO SUBJECT: CONTRACT FOR CONSTRUCTION OF THE VOICE/DATA COM UNICATION CABLING DISTRIBUTION SYSTEM FOR THE MERRITHEW MEMORIAL REPLACEMENT HOSPITAL Budget Line Item No. 6971-4580 Authorization No. ()92,,-WH580B Dear Mr. Nielsen: Enclosed are two copies (duplicate originals) of the subject contract. Please lolloNN the instructions in this letter as carefully and completely as possible. The contract. insurance certificates. and bonds are to be returned to: Contra Costa County Attn: Gern: MacCiclkind Merrithew Memorial Hospital Project Manager 651 Pine Street, 10"' Floor Martinez. California 94553-1229 I. CONTRACT A. IF YOU ARE A CORPORATION: I. Have the Agreements signed by two oft'icers. one from each of the two following grOLIPS: ,I) The Chairman of the Board, the President. or anv Vice President. b) The Secrclary. in Assistant Secretary. the Chief Financial Officer. or an Assistant Treasurer. 2. Have the "Acknowledgment" on each copy completed by a Notary Public. 3. Affix the corporate seal. 4. Return both copies tot the above address. You \\ill receive fully-executed copy for your 1-i lcs. logel her N\i Ih the Notice to Proceed. as soon as the contract is approved by the Deputy County Administrator. B. IF YOU ARE NOT A CORPORATION: I. Both copies must be signed by the ncr ol'ilic husmess. ora partner who is authorized to Sign. O'Brien-Kre itzberg Inc. Merrithew Memorial Hospital Telephone(5 101 370-5960 2500 Affiarnbra Avenue Fax (5 10)370-5899 Martinez.CA 94553 OTT, e n, -K T. ca't z b e�T Comtel Systems Technology, Inc. Merrithew Memorial Hospital Replacement , Bid Package 4 2. Have the"Acknowledgment" on each coPy completed by a Notary Public. 3. Return both copies to the address given on Page I of this letter. You will receive a fully executed coPe Ior your file. together with the Notice to Proceed. as soon as the contract is approved by the Depute County Administrator- 11. BONDS A. FORM AND CONTENT: I. Furnish a Performance Bond in the sum.of$475.109.00 and a California Public Work Payment Bond in the sum of$237.554.50. The acceptable forms are enclosed for your use. 2. The contract date on the bonds shall be November 19. 1996 as shown in Section I of the contract. ,. The description of work on both bonds shall be EXACTLY as shown in the Contract. Section 1. "The Work': 4. The obligee on both bonds must be the public agency. as shown in Section of the contract. 5. If the bonding company is not a California corporation. provide a coPy of the power-of- attornev showing the bonding company authorization of the California attorney-in-fact' who executes the bond for the company. 6. Contractor shall sign both bonds and. if the Contractor is a corporation. the corporate seal shall be affixed over the signature on both documents. 7. The Contractors and bonding company agent's signatures on both bonds. and the signatures on the powers of attorney. must all be notarized. B. DISTRIBUTION: 1. Please give your bonding company the enclosed bond forms. the extra copy of this letter and a copy of the contract to use as guides in completing the bonds. 2. Send the original and one copy of each bond to the address given on Page I of this letter. Ht. INSURANCE A. GENERAL FORM AND CONTENT: I. Furnish certificates of insurance showing the coverages and amounts required by the specifications. Specification excerpts sho\ying cmeragesand amounts are attached for you convenience. If umbrella insurance is needed to meet the required limits of coverages. a copy of the umbrella policy endorsements must be provided. The endorsement must sho\y the policy number and carrier for each underlying coverage that the umbrella police supplements. An example of an acceptable form of insurance 2 4 TTdie o-Kis'51A a rg Comtel Svstems Technology. Inc. Merrithew Memorial Hospital Replacement, Bid Package 4 certificate is enclosed. Please give it to your insurance agent. together with the enclosed cope of this letter. for his guidance in preparing the certificates for your contract. 2. The address shown on the certificates and endorsements shall be the same as the as the address given on Page I of this letter. ;. Please advise your insurance agent that the public agency'shown on the contract is the contracting public agency. 4.. The certificates of insurance. INCLUDING ANY UMBRELLA INSURANCE CERTIFICATE OR ENDORSEMENT. must sho\\ that the public agency as shown on [lie contract. as an ;addition insured. is to be given at least 30 days notice(not 10) before lapse. cancellation or modification of the insurance. Common qualifiers such as... "will endeavor to mail... "and"... but failure to mail such notice shall impose no obligation of anv kind upon the company." are not acceptable and shall be deleted or omitted from certificates and endorsements. 5. Furnish a certificate of Workers Compensation Insurance issued by an admitted insurer. or comply with the requirements of the Contract. Section '). B. ADDITIONAL INSURED CLAUSE: Include the following language on ;all your insur;mcc certificates. except for Workers Compensation. INCLUDING THE UMBRELLA INSURANCE CERTIFICATE: "By endorsement to Police No. Insert Policy Number(s). public agency as shown on contract. its officers. employees. and agents are named as additional insureds solely as respects the above(or '-below") listed job." The job description on all of the certificates shall be the same as that in the Contract. Section I. "The Work." C. RETURN: Send two copies ol'all insurance certificates and mo copies of any required umbrella policy endorsement to the address given on Page I of'this letter. tV. MBE/WBE SUBCONTRACTS Submit fully executed subcomracts or purchase orders Ior the certified MBE/WBE firm listed in the attachments to your proposal. Submittals shall be in accorclancc with Division E. Section G of the Specification. 0"Brien-Kxeitzberg Comtel Systems Technology, Inc. Merrithew Memorial Hospital Replacement , Bid Package 4 If the bonds and insurance certificates are not properly completed and returned. together with the two copies of the signed contract by December 4. 1996. the contract may be awarded to another bidder. If this action is taken, any bid security you have submitted will be forfeited. We will appreciate your careful and complete compliance with our instructions. If you have questions. please call the at (5 10) 370-5960 or(5 10) 333 5-1040. Sincerely. 'Bien Kreitzber- Inc. Gerry MacCle and. AIA Project Manager Enclosures: Contract (original and I copy) insurance Certificate example 2 extra copies of this letter(one for the bonding company and one for the insurance agent) Specification Excerpts (Div. F. Sec. 5) Bond forms cc: DeRovice Bell (letter only) Clerk of the Board (letter only) Affirmative Action Officer(letter only) 4C 1.1/4C2.1 FORM -CONTRACT LETTER TO CONTRACTORS (=4 PAGES) 6-5-96 (Amended for CAO Project) 4