HomeMy WebLinkAboutMINUTES - 11191996 - C102 9.01
'. To: BOARD OF SUPERVISORS
Contra
FROM: Costa
SCOTT TANDY, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
County
DATE: ° µ
November 19, 1996
SUBJECT:
AUTHORIZATION TO EXECUTE CONTRACT AMENDMENT #39-802-4 WITH THE CITY
OF RICHMOND FOR CDBG FUNDING.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director to execute Contract Amendment
#39-802-4 with the City of Richmond to increase the total reimbursable amount in Community
Development Block Grant (CDBG) funds by $29,500 from $40,000 to $69,500 for Phase III
rehabilitation and purchase of kitchen equipment from March 17, 1995 through June 30, 1997.
II. FINANCIAL IMPACT:
No County funding is required. An appropriation adjustment of $29,500 will be made to the
Department's 1996-97 budget.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On May 7, 1996 the Board approved a contract with the City of Richmond (City) in the amount of
$21,132 for Community Development Block Grant (CDBG) funds to purchase kitchen equipment.
After sending its contracts to the County and other subcontractors, the City received an increase in
its CDBG allocation from the the Department of Housing and Urban Development (HUD).
Subsequently, the Board approved and the County received an additional allocation of $18,868
from the City, increasing the maximum reimbursable amount to $40,000.
The $29,500 increase is from unexpended funds from fiscal year 1995-96 that may be carried
forward to fiscal year 1996-97.
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CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO?MMI.TT
APPROVE OTHER
SIGNATURE S :
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
✓/ I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: Scott Tandy 313-7369 Nov 19 19%
CC. CAO ATTESTED
CSD PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY a DEPUTY
M382 (10/88)
Page 2
39-802-4
Contract Amendment #39-802-4 increases the maximum reimbursable amount by
another $29,500 from $40,000 to $69,500. The $29,500 increase and retroactive start
date of March 17, 1995 allows the Department to spend unexpended funds from
previous grant years.
The Child Nutrition Division operates the Central Kitchen. The Central Kitchen, for
which this funding would be used, provides daily meals for Child Care and Head Start
Programs in West County. The Central Kitchen is in Phase II and Phase III of its
renovation. Phase II and Phase III will complete the expansion of the freezer space,
doubling its capacity, and purchase and install an additional exhaust hood. As a result
of phase completion, greater savings in labor and food expense is anticipated.
CONTACT: Scott Tandy, 313-7350
cc: CAO
CSD
INCOMING FUNDS NARRATIVE STATEMENT
Contract #39-802-4
with the City of Richmond for
Phase III Central Kitchen Rehabilitation and Equipment Purchase
1. PROJECT/PROGRAM TITLE. Phase III Kitchen Rehabilitation and Equipment Purchase.
2. FUNDING AGENCY. City of Richmond Redevelopment Agency (City).
3. SUBMITTAL STATUS. Amendment from the City for Community Development Block Grant
(CDBG) funding.
4. PROPOSED TERM. The effective dates for this contract amendment are March 17, 1995
through June 30, 1997.
5. CURRENT FUNDING.
City of Richmond CDBG: FY 93-94 $43,000
FY 95-96 $40,000
FY 96-97 $40,000
+29,500 (unspent FY 95-96 balance)
$69,500
County CDBG: FY 93-94 $71,656
FY 94-95 29,000
FY 95-96 44,125
$145,781
In-Kind U.S. Veteran's Administration $76,000
D.O.D. Reutilization 17,000
$93,000
6. FUTURE FUNDING. The amount of future funding required is dependent upon the success of
this year's applications. The funds requested from both the City and the County CDBG are
sufficient to achieve the immediate goal of closing the remaining two old ill-equipped kitchens and
still serve all program children in Richmond from the Central Kitchen. When future expansion of
Head Start and Child Development Services in Richmond reach a level in excess of approximately
1,500 children, the Department plans to seek additional funding for further expansion.
7. BUDGET SUMMARY. Freezer expansion and exhaust hood $69,500
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8. STAFFING REQUIREMENTS. The project will be administered by the Community Services
Department Child Nutrition Division Manager, the Accountant Supervisor, and the Facilities
Manager. They are all on staff and their salaries are not directly supported by CDBG funds.
9. PROGRAM NEED. The Central Kitchen streamlines the operation of feeding 1,200 children in a
consistent and cost-effective manner. The kitchen renovation work so far has allowed the program
to close all of its old kitchen facilities. The centralization of food services allows more consistent
quality, more efficient use of storage, and additional savings in food costs.
10. RELATIONSHIP TO OTHER PROGRAMS. The Child Nutrition Division serves Head Start,
State Preschool, and the State-funded Child Development program. At least 50 percent of the
enrolled children receive AFDC. Ninety-five percent of the enrolled children are from families
with incomes of less than 160 percent of the poverty level.
11. PROJECT GOALS. Provide nutritious meals to needy children in the Head Start and Child
Development programs. The meals introduce children to a variety of fresh foods which reflect the
ethnic diversity of the population the Department serves. Family-style eating in the classroom
reinforces community, socialization, and further understanding of others. Children, staff, and
families receive nutrition education, as well as counseling and referrals to support agencies for
families who need further assistance.
12. STATED OBJECTIVES.
1. Increase the number of meals served to eligible children in the Richmond area;
2. Reduction of production costs per meal; and
3. Ensure that the enhanced food program is targeted to reach the eligible socioeconomic groups.
13. ACTIVITY SUMMARY. Serve approximately 1,200 children nutritious meals according to
standards set by the United States Department of Agriculture (USDA). Provide nutrition education
to children, families, and staff.
14. EVALUATION METHOD(S). Because the proposed improvements will not be complete until
sometime during late 1996 at the earliest, the evaluation of success must await full construction of
kitchen improvements. The Department anticipates some increased efficiency during FY 96, with
full operations in FY 97.
15. CHANGES COMPARED TO PRIOR YEAR (if any). Accordingly, the evaluation process will
include observable changes made to the state of production from FY 93: 1) Compare the number
of meals served during FY 96 and FY 97 with the base year of FY 93; 2) Compare the overall
production cost per meal in FY 96 and FY 97 with the base year of FY 93; and 3) Compare the
socioeconomic and ethnicity of Head Start and Child Development children who receive the meals
from Central Kitchen.
16. POTENTIAL CONTROVERSIAL ISSUES. The City of Richmond, Head Start, and Child Care
communities have given this project its support. There is no controversy surrounding the
continued goal of establishing one Central Kitchen to serve the Richmond-based programs.
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