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Home My WebLink AboutMINUTES - 11051996 - C6 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: November 5, 1996 SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No.109 for the Replacement of a bridge on Highland Road at Tassajara Creek in the Tassajara area. Project No.: 0662-6R4084-94. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. Recommended Action: APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program Supplement No. 109 which provides $530,400 in Highway Bridge Replacement and Rehabilitation funds for the replacement of a bridge on Highland Road at Tassajara Creek. II. Financial Impact: There is no impact to the general fund. The supplement provides reimbursement for 74% ($530,400) of the County's costs for this project. Road funds will provide the remaining 26% of the County's costs for this project. 111. Reasons for Recommendations and Background: On June 21, 1977 the Board approved the County/State Master Agreement No. 04-5928 for the funding between the County and the California Department of Transportation (Caltrans). The agreement entitles the County to receive the Federal funds for roads projects that were accepted in the Highway Bridge Replacement and Rehabilitation Program. IV. Consequences of Negative Action: If this program supplement is not approved the County will los s unding. Continued on Attachment: SIGNATURE: et-1 4'k RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON Noy a 5 1% APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT AYES: NOES: ABSENT:—ABSTAIN: i hereby certify that this is a true and correct copy of a&*rd of n action Supe n taken and enre isd aa to the minutes of-the NW:bh:ehsa g:Aranseng/bo5s109.t1 I PHILBATCHELOR cierkof the board Ofig.Div: Public Works(Transportation Eng.) Contact: Brian.Hersh,Tel.313-2268 cc: Public:Works Accounting (2 seal6d,board orders and 2 original ,program supplements returned to Public Works Transportation Eng. Division) Date: September 5/ 5996 Pk,OGRAM SUPPLEMENT NO. 109 Location: 04-CC -0-CR to Project Number: BRLO-5928 (016) LOCAL AGENCY-STATE AGREEMENT E.A. Number: 04-071134 FOR FEDERAL-AID PROJECTS NO. 04-5928 C'4 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 06/21/77 and is subject to all the terms and conditions thereof . This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. (5ee Qlfo-ched) , approved by the Local Agency on 1151%, (See copy attached) . The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages . PROJECT TERMINI: HIGHLAND ROAD @ TASSAJARA CREEK TYPE OF WORK: .BRIDGE REPLACEMENT LENGTH: 0 . 0 (MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Preliminary Engineering [X] Right-of-Way [ ] [X] Construction Engineering [X] Construction Estimated Cost Federal Funds Matching Funds Local OTHER OTHER $ 716000 117 $ 530400 $ 185600 $ 0 $ 0 $ 0 Contra Costa oun STATE OF CALIFORNIA Departme of nsportation I- By By Chi Office of Local Programs Project Implementation Date Date 12 Attest �=P ,�.P�� PAda Title �__ I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting OfficerDGv»� Date 5 $ 530400. 00 Chapter Statutes I Item Year I Program 1BC1 Fund Source i AMOUNT 162 1996 2660-101-890 96-97 20.30.010.300 C 224060 892-F 530400.00 P014_1\11 .A..P.PR/(,),,ED { e ' Page 1 of 2 ".:04 -CC -0-CR DATE: 09/05/96 BRLO-5928 (016) i SPECIAL COVENANTS OR REMARKS 1 . All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements . 2 . The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2) /Detail Estimate or its modification (PR-2A) or the FNM-76, and accepts any increases in Exchange Funds, State Matching funds, and\or Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs. 3 . In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal-Aid Program. 4 . Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub-contractor incurring over $25, 000 on the project . The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs . Page 2 of 2 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: November 5, 1996 SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No.109 for the Replacement of a bridge on Highland Road at Tassajara Creek in the Tassajara area. Project No.: 0662-6R4084-94. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the Chair .of the Board of Supervisors to execute Program Supplement No. 109 which provides $530,400 in Highway Bridge Replacement and Rehabilitation funds for the replacement of a bridge on Highland Road at Tassajara Creek. II. Financial Impact: There is no impact to the general fund. The supplement provides reimbursement for 74% ($530,400) of the County's costs for this project. Road funds will provide the remaining 26% of the County's costs for this project. 111. Reasons for Recommendations and Background: On June 21, 1977 the Board approved the County/State Master Agreement No. 04-5928 for the funding between the County and the California Department of Transportation (Caltrans). The agreement entitles the County to receive the Federal funds for roads projects that were accepted in the Highway Bridge Replacement and Rehabilitation Program. IV. Consequences of Negative Action: .If this program supplement is not approved the County will los •ms's/fundis�g. Continued on Attachment:_ SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE —APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON Noy O 5 in APPROVED AS RECOMMENDED OTHER VOyE OF SUPERVISORS UNANIMOUS (ABSENT AYES: NOES: I hereby certify that this is a true and correct copy of ABSENT: ABSTAIN: an action taken and entered on the minutes of the NW:bh:eh Board of Supervisors on the date shown. g:/transeng/bo5s109.t11 ATTESTED: d2'- N!- - PHILBATCHELOR,Clerk of theoarB d of superAm and county Administrator Orig. Div: Public Works(Transportation Eng.) Contact: Brian Hersh,Tel.313-2268 By ,�. .Deputy cc: Public Works Accounting (2 sealed.board orders and 2 original program supplements returned to Public Works Transportation Eng. Division) _ . x