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TO: BOARD OF SUPERVISORS 250-9669/A.1.1
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
E,
DATE: November 5, 1996 Contra
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SUBJECT: APPROVING'I'I IFT'1RS'f AMI?NllM1N'I'TO TIII? CONSULTING SERVICES Costa
AGREEMENT FOR ARCHITECTURAL SFRVICI'sS FOR A PUI3LIC HEALTH& County
CLINICAL LABORATORY,ML'RRI'I'I-II3W MEMORIAL HOSPITAL,2500 X40
ALHAMT3RA AVENUE,MARTINEZ_, (WI-1538B)
SPECIFIC REQUESTS OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE the First Amendment authorizing extra work under the consulting services agreement dated
June 20, 1996 with Fong& Chan Architects, 1361 Bush Street, San Francisco, for architectural services
for a Public Health & Clinical Laboratory, Merrithew Memorial Hospital, 2500 Alhambra Avenue,
Martinez. The First Amendment increases the-scope of services and increases the Payment Limit from
$89,437.50 to $596,250.00. The Amendment will be effective October 1, 1996.
B. AUTHORIZE the Director of General Services to execute the First Amendment to the consulting services
agreement.
1I. FINANCIAL IMPACT
Funding for this project is being provided by SB 1732 funds and related patient revenues and is sufficient to
cover this increase in the Consultant's Payment Limit.
III. ASONS FOR RECOMMENDATIONS/BACKGROUND
A. The project comprises construction of a new laboratory building to serve the County Health Services
Department. This project will replace a previous project to renovate the existing hospital clinical laboratory
facility which does not meet recommended and mandatory code and licensing requirements. The
renovation project was terminated when it became clear that the renovation would cost approximately as
much as new construction and that renovation would require three stages to keep the laboratory in
operation and cause significant disruption in service. The current project for a new laboratory building also
&&AWb*
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):'
ACTION OF BOARD ON NMernber 5, APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT I
AYES: I,IT,V,I NOES: Ill
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: County Administrator's Office OF SUPERVISORS ON THE DATE SHOWN.
General Services Department ATTESTED November 5, 1996
Architectural Division
Auditor-Controller PHIL BATCHELOR,CLERK OF THE BOARD OF
Health Services Dept.(Via A/D) SUPERVISORS AND COUNTY ADMINISTRATOR
Consultant(Via A/D)
By ,DEPUTY
2L69S17B.WPD RH:GB:ls Page 1 of 2 M382 (10/88)
Gf/ All
APPROVING FIRST AMENDMENT TO THE CONSULTING 250-9669/A.1.1
SERVICES AGREEMENT FOR ARCHITECTURAL November 5, 1996
SERVICES FOR A PUBLIC HEALTH&CLINICAL
LABORATORY,MERRITHEW MEMORIAL HOSPITAL,2500
ALHAMBRA AVENUE,MARTINEZ
will include space for the public health laboratory which is now located on the second floor at 111 l
Ward Street, Martinez. Locating the two laboratories in the same facility at Merrithew Memorial
Hospital will provide operational and space efficiencies and will provide space at l 1 l I Ward Street
for law and justice activities.
B. On July 23, 1996, the Board approved a consulting services agreement with Fong& Chan Architects,
effective June 20, 1996, for schematic design studies and construction cost estimate for the proposed
laboratory building. These services are nearly complete and the subsequent phases of service
described in the First Amendment must begin soon to avoid project delay.
C. The First Amendment increases the scope of services to include Design Development, Construction
Documents and Bidding and Construction phases of architectural service, and changes the completion
date from September 30, 1996 to "completion of construction."
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File:PD250-9669/A.1.1
FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR PUBLIC HEALTH&CLINICAL LABORATORY,
MERRITHEW MEMORIAL HOSPITAL,2500 ALHAMBRA AVENUE,MARTINEZ
FOR HEALTH SERVICES DEPARTMENT
(WH538B)
1. Effective Date and Parties: Effective October 1, 1996,Fong&Chan Architects, (herein called "Consultant"),a California corporation,and the
County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On June 20, 1996,the parties entered into a contract entitled "Consulting Services Agreement,"referred to as the"Agreement,"which
covers Architectural Services for Public Health & Clinical Laboratory, Merrithew Memorial Hospital,2500 Alhambra Avenue,Martinez. The
parties desire to amend the Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement, Section I(e),change the Payment Limit from$89,437.50 to$596,250.00,an increase of$506,812.50.
B. In Agreement Appendix A,Article III,under Paragraphs D,"Design Development Phase'; E,"Construction Documents Phase';F,"Bidding
and Construction Phase';and H."Time Periods",delete the notation"(This Paragraph Not Used)"and replace with Paragraphs D,E,F,and
H,dated October 1,1996,attached hereto and made a part hereof.
C. In the Agreement,Section l(f),change the completion date from September 30, 1996 to"Completion of Construction."
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: By:
Barton J.Gilbert (Designate official capacity in the business)
Director of General Services Type of business(sole proprietorship,government agency,partnership,
corporation,etc.)
If corporation,state of incorporation: #
By.--
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president;the second signature must be that of the secretary,assistant secretary,chief financial officer or assistant treasurer. (Civ.Code,Sec. 1190
and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
.............................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss.
County of _ )
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to
me(or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged
to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or
the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated: _
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Deputy County Administrator VICTOR J.WESTMAN
County Counsel
By:
Deputy
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