HomeMy WebLinkAboutMINUTES - 10221996 - C51 Ci
To: BOARD OF SUPERVISORSContra
Costa
FROM: SCOTT TANDY, DIRECTOR ot
.�
COMMUNITY SERVICES DEPARTMENT County
`y
DATE: October 22, 1996 ° "
SUBJECT: AUTHORIZATION TO PAY INVOICE TO STATE DEPARTMENT OF EDUCATION
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)d BACKGROUND AND JU8TIFICATION
1. RECOMMENDED ACTION:
APPROVE and Authorize the DIRECTOR, Community Services Department to process for
payment an invoice from the State Department of Education in the amount of $5,250 for an audit
finding of an overpayment to the County occurring in Fiscal Year 1992-93, and DIRECT the
Auditor-Controller to pay this amount from the County General Fund.
II. FINANCIAL IMPACT:
The amount requested represents a prior year claim that cannot be funded from the Department's
FY 1996-97 Child Development budget. County General Fund dollars will be needed to pay this
claim.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
The Department's Child Development Division was notified on May 24, 1996 by the State
Department of Education (DOE) that DOE funds advanced to the County by the State for FY 92-93
Child Development contract exceeded the amount reported as expended in the FY 92-93 audit by
approximately $159,133. Further, the DOE requested that the County return these unexpended
funds back to the State.
Research by Department staff found that the State's estimates were not accurate, and began
immediately working with both the DOE and KPMG Peat Marwick ( who performed the County's
FY 1992-93 audit) to resolve this outstanding issue. On July 29, 1996, the DOE adjusted the
amount owed by the County from $159,133 to $5,250. Funds are not available from the
Community Services Department to pay this claim and County General Funds will be needed to pay
this invoice. Failure to pay this invoice could jeopardize the status of current and future Child
Development contracts with the State Department of Education.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
J
iJ
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIONATURE(S)•
ACTION OF BOARD ON October 22, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
_X UNANIMOUS(ABSENT """---- AND CORRECT COPY.OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
OffACT: . Scott Tandy 313-7369
CC: CAO ATTESTED October 22, 1996
CSG PHIL BATCHELOR.CLRF
&SSC=0UN1NISTRAORS AND
MITY
M982 (10/88)