HomeMy WebLinkAboutMINUTES - 10221996 - C35 3 �
Ta: BOARD OF SUPERVISORS Contra
. FROM; SCOTT TANDY, DIRECTOR
Costa
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COMMUNITY SERVICES DEPARTMENT ;` ..County
i
�T .. y
DATE: October 22, 1996 r
SUBJECT:
ACCEPT GRANT AWARD #39-815-8 FROM THE U.S. DEPARTMENT OF HEALTH AND
HUMAN SERVICES
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ACCEPT one-time additional Training and Technical Assistance discretionary funds (County #39-
815-8) in the amount of $20,000 from the U.S. Department of Health and Human Services,
Administration for Children and Families for the period from October 1, 1996 through
December 31, 1996.
II. FINANCIAL IMPACT:
County, as the Grantee, is required to generate a 20 percent non-federal match. An appropriation
adjustment will be made to the Department's budget.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On September 10, 1996 the Board approved application #39-815-5 which authorized the
Department to apply for $20,000 in one-time additional Training and Technical Assistance
discretionary funding from Region IX of the U.S. Department of Health and Human Services,
Administration for Children and Families (ACF).
The application was susequently approved by ACF and, as a result, the Department will convene a
Head Start Management Staff Training Committee comprised of representative staff (i.e.,
component managers, area coordinators, delegate agencies, Assistant Program Manager) to ensure
staff input into the training curriculum. Currently, the training services provider of choice is the
University of California, Davis Center for Human Services Training and Development through
said university's extension program.
CONTINUED ON ATTACHMENT: YES SIGNATURE: /
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COM ITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
-./-UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CNACT: Scott Tandy 313-7369 UCT 2 2 iff
CC: ATTESTED
CAO PHIL BATCHELOR,CLERK OF THE BOARD OF
CSD SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M082 (10/88)
INCOMING FUNDS NARRATIVE STATEMENT
Head Start
One-Time Additional Training and Technical Assistance Discretionary Funds
U.S. Department of Health and Human Services
Administration for Children and Families
(County #39-815-8)
1. PROJECT/PROGRAM TITLE.
Head Start.
2. FUNDING AGENCY.
U.S. Department of Health and Human Services Administration for Children and Families
(ACF).
3. SUBMITTAL STATUS.
Funding granted by ACF as a result of an application submitted at the invitation of ACF.
4. PROPOSED TERM.
October 1, 1996 through December 31, 1996.
5. CURRENT FUNDING.
None.
6. FUTURE FUNDING.
None expected .
7. BUDGET SUMMARY.
(8) days of training at $2,700 per day $ 21,600
(provided by the University of California,
Davis' Center for Human Services Training and
Development)
The Department will use all of the funding to pay for the above-listed training. (UC,
Davis has agreed to donate $1,600 for the local share in-kind contribution.)
8. STAFFING REQUIREMENTS.
No additional staffing is required. The Head Start Assistant Program Manager will be in
charge of the administration of the training project.
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9. PROGRAM NEED.
According to the Management and Supervisory Assessment completed on the Head Start
Division (Division) by an independent human services management consultant, the
Division is in need of many types of management training which includes the following:
• Assertive Leadership and the Art of Delegating
• Building and Motivating a Team
• Creating a Positive Work Environment
• Improving Organizational Communication
• Problem Solving and Decision Making
• Time Management
• Strategic and Multi-Year Planning
It is expected that the management training will enable the Head Start staff to provide
improved quality programming for the children and families of Contra Costa County.
10. RELATIONSHIP TO OTHER PROGRAMS.
The Head Start program staff provides a vital link to many community services. It is
expected that this vital link will be strengthened as a result of improved management
efficiency and effectiveness.
11. PROJECT GOALS.
To strengthen management practices, increase supervisorial skills of coordinators and inid-
level management, and improve strategic and multi-year planning.
12. OBJECTIVES.
Objective 1: Establish Management Staff Training Committee, including representatives
from delegate agencies.
Measure of Completion: List of Management staff and delegate agency representatives
who agree to participate.
Objective 2: Develop contract for provision of identified training.
Measur, of Completion: Contract negotiated and signed.
Objective 3: Approval of curriculum.
Measure of Completion: Curriculum finalized by Management Training Committee and
Program Manager.
Objective 4: Approval of finalized plan and adoption schedule for training.
Measure of Completion: Curriculum approved by the Management Training Committee
and Program Manager; list of participants compiled; and memo sent to notify participants
of training schedule.
Objective 5: Training provided.
Measure of Completion: Copies of evaluation of classes provided.
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13. ACTIVITY SUMMARY.
Curriculum will be designed to strengthen management practices, review organizational
structure, increase supervisorial skills of coordinators and mid-level management, and
improve strategic and multi-year planning. The University of California, Davis' Center
for Human Services Training and Development will provide eight full days of
management training. Evaluations of said training will be given to participants. Analysis
of organizational behavior and individual efforts will be determined by the Head Start
Program Manager.
14. EVALUATION METHOD(S).
Evaluations from training participants will be taken and compiled.
15. POTENTIAL CONTROVERSIAL ISSUES.
None.
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