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Home My WebLink AboutMINUTES - 10151996 - C9 cl TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: October 15, 1996 SUBJECT: Contract Award Recommendation: Byron Airport Aviation Fueling System Project, Project No. 4873-6X5328-95, Byron area. Specific Request(s)or Recommendation(s)&Background&Justification RECOMMENDED ACTION: AWARD the contract for furnishing labor and materials for the subject project to Tank Protect Engineering of Northern California, Inc., the low bidder, who has also met the requirements of the County's Minority and Women Business Enterprise Contract Compliance Program, in the amount of $144,000.00 and at the unit prices submitted; and REQUIRE the contractor to present surety bonds for Payment and Faithful Performance in the amounts of$72,000.00 and $144,000.00, respectively. DIRECT the Public Works Director to prepare the contract for the project. AUTHORIZE the Public Works Director to sign the contract on behalf of the Board subject to the Director having reviewed and found sufficient all required documents, including the contract signed by the contractor, the aforementioned surety bonds, and a certificate of insurance. DIRECT that, in accordance with the project specifications and/or upon the execution of the contract by the Public Works Director, any bid bonds posted by the bidders be exonerated and any checks or cash submitted for bid security be returned. Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Public Works Director or his designee. Pursuant to section 6705 of the Labor Code, the Board also DELEGATES to the Public Works Director or to any registered civil or structural engineer designated by him the authority to accept detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection during trench excavating covered by that section. DECLARE that, should the award of the contract to Tank Protect Engineering of Northern California, Inc. be invalidated for any reason, the Board would not in any event have awarded the contract to the second listed bidder or any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from reawarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance (see Public Contract Code Sectio ,5100- 1 7) r Continued on attachment: X yes SIGNATURE: I RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER: SIGNATURE(S): ACTION OF BOARD ON:10/15/1996 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X UNANIMOUS (ABSENT—) AYES:_ NOES: ABSENT: ABSTAIN: Contact: Joseph P.Murphy, (510) 313-2321 Orig.Div.: PW-Const. cc: County Administration t Hereby osrtih►that thla to a true and am ad espy Auditor-Controller an action takepn and entered on the minutp of #0 Public Works; -Accounting hoard of Bt�UCLODer d X96 -Construction,R.Bruno Agip -Design PHIL BATCHELOR,Clark of tho board -Trans.Eng.,H.Ballenger of supervisors and county Administrator S.B.E.- 703 Market St. San Francisco,CA 94103-1000 BY epuly Contractor R B:tt g:lconst\BO1BAA-15.t10 C -q Project Name: Byron Airport Aviation Fueling System Project No. 4873-6X5328-95 Board Date: October 15, 1996 Page 2 of 2 FINANCIAL IMPACT: The project, including engineering and appropriate overhead charges, is funded by Airport Enterprise Fund (100%). REASONS FOR RECOMMENDATION/BACKGROUND: The plans and specifications were approved and the project advertised for bids by the Board of Supervisors on August 13, 1996. The bids were received and opened at 255 Glacier Drive, Martinez, California, on September 24, 1996. The construction bids received were as follows: 1. Tank Protect Engineering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $144,000.00 2. Avila Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174,917.00 3. RAH Environmental, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177,745.00 4. Petroleum Contractors, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188, 500.00 The Engineer's estimated construction cost was $120,000.00. Office of the County Administrator Contra Costa County Affirmative Action Office 651 Pine Street, Martinez, CA 94553 (510) 335-1006 fax: (510) 646-1353 Memorandum Date: September 27 , 1996 To: Board of Super isors From: Emma Kuevor Contract Compliance Officer Subject : Byron Airport Aviation Fueling System Project The three lowest bidders were reviewed for the Byron Airport Aviation Fueling System project . The lowest bidder, Tank Protect Engineering of Northern California, Inc . exceeded the Minority Business Enterprise (MBE) goal and met the Woman Business Enterprise (WBE) goal . Tank Protect Engineering of Northern California, Inc . Attained 250-. MBE participation and 6% WBE participation. My recommendation is to award to the lowest bidder, Tank Protect Engineering of Northern California, Inc. a:bdbyronfueling 't CONTRA COSTA COUNTY BID REVIEW SUMMARY SHEET Date: September 27 , 1996 Project Name: Byron Airport Aviation Fueling System Project Project Number: 4873-6X5328-95 Prime Bidder Name: Tank Protect Engineering of Northern California, Inc . 2821 Whipple Road Union City, CA 94587 Jafar Farhoomand (510) 429-8088 (510) 429-8089 Bid Due Date: September 10, 1996 Bidders Amount of Total Contract : $144, 000 Planned County Project Goal : MBE 140 WBE 60 Amount Percentage Bidders Goals : MBE $36, 000 250 WBE $ 8, 700 60 MBE/WBE Participation: Type of Company MBE/WBE Business Amount Percentage Titan Rubber Hispanic Supply $36, 000 25% & Supply Tanks Thunder Electric Woman Electric $ 8,700 6% 1 / Approved by: Emma Kuevor Contract Compliance Officer a:TankProtect OCT. 2.1996 11:12AM ENGINEERING SERVICE NO.160 P.2i3 q 1 G• < Avila Construction AvIn Cons#niction 396 Cottonwood Street Vacaville,California 95688 A 1'--Ft 4-"WAT1V,,c ACTION Gr ICRepternWr 26, 1996 Ms. Emma Ouaevor OCT. 02 1996 Affirmative Action Office County Administratlon Building 651 Pine Street, 10 Th, Floor Martinez,California 94553.1229 Re: Protest of Award of Contract.- Pro)e ft Byron Airport Fuel Supply SyMern Prolct No.484M32845 Dear Ms.Quaevor: As I mentioned to you this morning,we attended the bid opening and had an opportunity to inspect the bid results. Upon this inspection it is apparent that the apparent low bidder has listed only two sub contractors,and one supplier fdr this project. The firms named were not assessed with a percentage of work to be accomplished. Further,only the supplier and the electrical sub contractor were assessed dollar values. Subcontractors and/or supplier were not indicated to be WMBE firms at time of bid opening, it appears that the low bidding contractor has not complied with the requirements of the Counties Affirmative Action Program, and thus we are protesting the award of the contract. The second purpose of this letter Is to transmit additional Information to the county concerning our affirmative action pre bid program. Attached Is a copy of an advertisement in the Solano Builders Exchange requesting minority sub bids to Avila construction, + A copy of a bid from Titan Rubber Suppliers. We did not know that Titan was a minority owned firm. We have solicited a price from them on September 9 and received a quotation the moming of September 23,at 9;39 am. Delta Excavation a minority film wes solicited also on September 9, however, when we investigated them we discovered that their license was not active-they were not used, Balch Petroleum Was also solicited to participate on September 9 , Our subsequent negotiation were not productive and we were not able to use them on this project. We Inadvertently omitted them from our bid submission relative to the affirmative action submittal. 0 Page 9 OCT. 2.1996 11:12AM ENGINEERING SERVICE N0.160 P.3i3 September 26, 1996 • Lastly, attached is a copy of the CCC Certification by the county for the VWBE firm minority status that we have named, If you have any questions or require additional information, please feel free to oantact me at (707) 427-6101. incerely, Rope Avila ion REFI Cc:E.AVila 2 OCT. 2.1996 11:12AM ENGINEERING SERVICE NO.160 P.1i3 AVILA cotrls muanm FAX TRANSMITTAL SHEET FAX NUMBER: (700 427-510g To: ka 4ahm& FIRM: e , FAX.- FROM: AX:FROM: DATE; JOB #. SUBJECT: rfe- MWA 06) MESSAGE: HARD COPY TO FOLLOW? YES NO We are transmitting a total of_._ -- page(s), Induding this cover page. If you receive Incomplete Information.please telephone (707) 427-5100. The lntarmatton contained in this transmittal is CDNI=IDENT'lAL and may be protected by soikffo"tisnt pdWege. it is Intended only for the use of the persons)to Whom N Is dkor-ted. Any dupPM.dflon, d►stobutlan, or other use is prohibited 11 you have meaheod this FAX In envr,please notify us immediately by telephone. Your cooperaricn Is appreclatad.