HomeMy WebLinkAboutMINUTES - 10011996 - SD2 .�f
TO: ~� BOARD OF SUPERVISORS 5----L-
Contra
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR �~ .`<
Costa
x� County
DATE: October 1, 1996 r'' "'
SUBJECT:
AFFIRMATIVE ACTION COMPLIANCE
MERRITHEW MEMORIAL HOSPITAL REPLACEMENT PROJECT (WH580B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
I . RECOMMENDATION
ACKNOWLEDGE receipt of report requested by the Internal Operations
Committee in response to the County' s review of project
affirmative action compliance.
II . . BACKGROUND
On August 28, 1996 the County' s consulting Contract Compliance
Specialist sent the Merrithew Memorial Hospital Replacement
Project Manager a letter reporting on the status of Minority and
Female workforce participation. Overall, the minority employment
goal is exceeded with an actual participation percentage of 28 . 050
and the female workforce almost meets the goal with a
participation percentage of 6 . 290 . The report advises, however,
that a number of individual subcontractors are under their
individual goals and are therefore in non-compliance. The report
provided a detailed list of subcontractors who currently have a
minority workforce less than the 25 . 7% goal and subcontractors who
have a female workforce less than the 6 . 90-o goal . In addition,
the letter pointed out other compliance concerns dealing with the
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON October 1, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT II ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
D. Bell, CAO ATTESTED October 1, 1996
Contact: Auditor-Controller PHIL BATCHELOR,CLERK OF THE BOARD OF
CC: GSD (Accounting) SUPERVISORS AND COUNTY ADMINISTRATOR
Health Services Department
F. Puglisi
B ,DEPUTY
Consultant (Via CAO)
AFFIRMATIVE ACTION COMPLIANCE
MERRITHEW MEMORIAL HOSPITAL REPLACEMENT PROJECT (WH580B)
II . BACKGROUND (continued)
timely submittal of certified payrolls, the presence of a full
time Affirmative Action/Equal Employment Opportunity Manager, the
reporting requirements for instances of non-compliance by
subcontractors and the initiation of sanctions against
subcontractors who are in non-compliance.
This report was sent to the General Contractor and all the
subcontractors who were in apparent non-compliance . Following
distribution of this letter, the Project Manager met with the
General Contractor to assure that there was no misunderstanding
about the. items in the County' s letter. On September 11, the
General Contractor responded to the County' s non-compliance letter.
This letter took exception to some of the data while acknowledging
the validity of the balance. This letter also addressed his
interpretation of certain contract clauses pertaining to placing
sanctions on subcontractors in apparent non-compliance . Because of
the variety of issues and related contract interpretations, the
General Contractor requested a follow up meeting with the Project
Manager and Contract Compliance Specialist upon his return from
vacation. A meeting will be held on Monday, September 30 . On
September 23 , the Contract Compliance Specialist and the Project
Manager met to review the contractor' s response and prepare for the
upcoming meeting.