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Home My WebLink AboutMINUTES - 10011996 - C20 zo TO: BOARD OF SUPERVISORS — FROM: GARY 'T. YANCEy • Contra DISTRICT ATTORNEY ;} Costa DATE: AUGUST 22, 1996 County SUBJECT: Use of Excess SEIF Revenue Fund for "Statewide Automated Child Support System" (SACSS) SPECIFIC REQUEST(S)OR RECOMMENDATIONS&BACKGROUND AND JUSTIFICATION RECONIlENDATIONS 1. Authorize the release of $788, 718 from the reserve/designation in the District Attorney' s Family Support/Excess SEIF Revenue Fund (FUND 112800) into the fund balance in Fund 112800, District Attorney Family Support/Excess Revenue. 2 . Approve appropriation and revenue adjustments for the advance purchase of Statewide Automated Child Support System (SACSS) equipment. FINANCIAL IMPACT: NONE. The total cost of $788, 718 will be offset by Federal Funding at $659, 245 which is the "enhanced funding" rate of 900 for SACSS equipment and $129,473 from the District Attorney Family Support/Excess SEIF Revenue Fund. The Excess SEIF Revenue Fund may be spent only on the child support enforcement program of the District Attorney. Additionally, the Legislature passed Chapter 847, AB 2621, which requires that any funds deposited in the Excess SEIF Revenue Fund . must be spent within two years of receipt of the funds. If the funds are not spent by the County on the Family Support Division by those dates the balance will revert to STATE. CONTINUED ON ATTACHMENT: YES: SIGNATUR i' RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COM E y ( j APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED-_,A\ OTHER VOTE OF SUPERVISORS I HEREBY CERIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPTERVISORS ON THE DATE SHOWN. Gayle Graham, Senior Deputy D.A. OCT 0 119% Contact: Director, Family Support ATTESTED Cc: Renee Goldstein, District Attorney's Office PHIL BATCHELOR,CLERK OF THE BOARD OF Patricia Foster, D.A. Family Support SUPERVISORS AND COUNTY ADMINISTRATOR A idi-tor-cevr(roi ICA- + BY , DEPUTY r ' ' x.30 REASONS FOR REC MMMATIONS/BACKGROUND: The District Attorney, Family Support Division is mandated to convert to the Statewide Automated Child Support System (SACSS) in May 1997. In preparation for conversion all automated equipment must be installed and tested. Installing the equipment prior to May 1997 also affords the County the opportunity to be better prepared for conversion. CONSEQUENCES OF NEGATIVE ACTION: Failure to approve this request would cause the District Attorney Family Support Division to be unprepared to electronically convert to the Statewide Automated Child Support System (SACSS) . Such inability would cause the County additional expense in trying to manually convert to SACSS and would cause undue delays in the conversion process. Additionally, the Legislature passed Chapter 847, AB 2621, which now requires that any money accrued in the Family Support Excess SEIF Revenue Fund be spent within two years of receipt of the funds. If the funds are not spent by the County Family Support Division by that time the money will revert to the STATE. C. WD AUDIT -CONTROLLER USE ONLY CONTRA COSTA COUNTY FIN/,L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ® BOARD OF SUPERVISORS T/C 2 7 ElCOUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: DISTRICT ATTORNEY - FAMILY SUPPORT BU #0245 ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE 100 1 00 1 2892 4951 Office Equipment and Furniture ' 788,718100 I 1 I I 0990 6301 Appropriable New Revenue l 788,718100 I I 0990 6301 Reserve for Contingencies 788,718 100 I I I I I 1 I I 1 I ' 1 I I I I I I I 1 I I I 'I I 1 I I I � I I I I I I I I I I I I � I TOTALS I I 788 718 100 1 577 436 ;00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER TO provide appropriations to cover costs of automated By: Date equipment in preparation for the DA Family Support COUNT MINISTR TOR i Statewide Automated Child Support System (SACSS). By: Date BOARD OF SUPERVISORS SUPERVISORS SMITH,BISHOP YES: DESAULNIER,TORLAKSON,ROGERS N0: l(/W "u Batchelor, Clerh of the Buara of Swoervtmrs and County Admiaistratot DA Chief of Admin. & Plan. 1i3 SIONATU E TITLE DATE �'By:. Date OCT 011996 APPROPRIATION A POO '. J ADJ. JOURNAL NO. (M 129 Rev.2/86) SEE INSTRUCTIONS ON REVERSE SIDE AUDIT -CONTROLLE R USE ONLY CONTRA COSTA COUNTY FIN1,L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: DA REVENUE EXCESS SEIF FUND 112800 BU #0250 ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE 100 100 I I 0250 3565 Contributions to other funds 788,718 ; 00 I I I I I I I I I 1 I I I � I I 1 I I I I I I i I I I I I I I I I I ( I I I I I I I I I I I I I TOTALS I I 788,718 ; 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To transfer prior year Excess SEIF Funds to the General By: /� Date 9 Z6 Fund Budget Unit 0245 to cover costs of automated COUNTY MINIS ATOR equipment in preparation for the District Attorney iu Family Support Statewide Automated Child Support System By: Date (SACSS). BOARD OF aPERVISORS YES: SUPERVISORS SMITH,BISHOP DESAULNIER,TORLAKSON,ROGERS NO: ND/y2 "it 3atchelor, Clerk of the Baara.of SUDeft=and County Administrates DA Chief of / / Admin. & Tannin / } SIGNATURE TITLE DATE By: Date OCT" ® �� APPROPRIATION Apnn ✓►�/ ADJ. JOURNAL NO. (M 129 Rev.?/88) SEE INSTRUCTIONS ON REVERSE SIDE C.010 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: DISTRICT ATTORNEY — FAMILY SUPPORT BU #0245 ORGANIZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 100 1 1 I 2892 9967 Contribution from other funds 788,718100 1 I I 1 I , I i 1 I I I I � 1 I 1 I I I I I � I I 1 I I I I I I I I I. TOTALS 788,718,00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To reflect transfer of funds from Fund 112800, Excess By: Date SEIF funds, from prior years. COUN MINISTR OR I By: ` Dot BOARD OF YPERVISORS SUPERVISORS SMITH,BISHOP YES: DESAULNIER,TORLAKSON,ROGERS No: www DA Chief of Fail aatchelor, Admin. & Planning 1,�3 Clerk of the Board of • S I G N A T U R E TITLE DATE �oervtsws and County Administra* By: Dote OCT 1 1996 REVENUE ADJ. R AOO JOURNAL M0. (M 11134 Re . 2/86) i• 4 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: DA REVENUE EXCESS SEIF FUND 112800 BU #0250 ORGANIZATION ACCOUNT REVENUE DESCRIPTION INCREASE `DECREASE' 100 II 0250 8981 Fund Balance Available 788,718100 ' I I I � I 1 I 1 I � r 1 I I I i I I I I I I I I I I i I I I I TOTALS 788,718 ,00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To allow appropriation from prior year fund balance. By-/ _ Date 9/� COU ADMIT ATOR 6y• / D� -� 60AD OF SUPERVISORS SUPERVISORS SMITH,BISHOP YES: DESAULNIER,TORLAKSON,ROGERS NO: _ Nps DA Chief of Admin. & Planning PhD 8"ft Clerk of the Romd of SIGNATURE TITLE DATE 91joer141117s an(! County AdministraW By: I Dote OCT Q .0. 199 REVENUE ADJ. RAOO 5oj� JOURNAL N0. (M 8134 Rev. /86)