HomeMy WebLinkAboutMINUTES - 01231996 - C28 TO: BOARD OF SUPERVISORS
Contra
FROM: Phil Batchelor, County Administrator -
Costa
o'� s
January 23, 1County
-- .�_' y
DATE: srcdo v ft
SUBJECT: Recommendation to Amend Resolution No. 94/575
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
ADOPT attached resolution to make Part 2C, Performance Review, as modified, applicable to Assistant
County Administrator-Director of Human Resources.
BACKGROUND
On August 9, 1994, Position Adjustment Request (P300) #16496 (Attachment 1)was approved by the Board
of Supervisors that reallocated the salary of Assistant County Administrator-Director of Human Resources
from a flat salary rate to a five (5) step salary range with performance steps for advancement beyond the
initial appointment.
The attached resolution makes the provisions of Resolution No. 94/575 applicable to the class of Assistant
County Administrator-Director of Human Resources. Resolution No. 94/575 (Attachment 2) sets forth the
procedure for granting or rescinding performance pay based on the achievement of specific performance-
based objectives and/or outstanding performance. The provisions of Resolution No. 94/575 are currently
applicable to Chief Assistant County Administrator and Assistant County Administrator-Human Services.
Approval of the attached resolution has no impact on the current salary range for the Assistant County
Administrator-Director of Human Resources class. The purpose of the resolution is to implement the
performance steps previously provided on P300 #16496 and to provide a procedure and the criteria for
granting and rescinding the performance pay steps that were adopted on August 9, 1994.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON January 23, 1996 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X_UNANIMOUS(ABSENT none AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: CONTACT: Phil Batchelor, 6-4085 ATTESTED January 23 1996
County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF
Human Resources Department SUPERVISORS AND.COUNTY ADMINISTRATOR
Auditor-Controller
BY DEPUTY
M382 (10/88)
tet
ATTACHMENT 1
POSITION ADJUSTMENT REQUEST �� No. 16496
Date:
Dept. No./ COPERS
Department Pers onn 1 Budget Unit No. ,Q 035 Org. No. 11 n Agency No.
Action Requested: Reallocate and create salary range 4nd performance steps for
Assistant County Administrator - Director of Personnel from C1-2562 flat
to (;.)-2/47
.Proposed Effective Date: 9/1/94
Explain why adjustment is needed:
Classification Questionnaire attached: Yes _ No X
Cost is within department's budget: Yes X No
Total One-Time Costs (non-salary) associated with this request: $
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual Cost $ Net County Cost $
Total This FY $ 6,480 N.C.C. This FY $
Source of Funding to Offset Adjustment:
Department must initiate necessary appropriation adjustment
and submit to CAO. Use additional sheets for further
explanations or comments. for Department Head
Reviewed by CAO and Released To Personnel Department
Deputy County Administrator Date
Personnel Department Recoeasendation Date: 8/8/94
Reallocate the class of Assistant County .Administrator - Director of
Personnel from salary level C1-2562 and create salary range C5-2747 and
establish performance steps for advancement beyond any initial appointment.
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: Elday following Board action. kT
A/94 (7� &A
® 9 Date for ector of lersonnel
County Administrator Recommendation Date: 0
Approve Recommendation of Director-of Personnel
Disapprove Recommendation of Director of Personnel
Other:
Tfor y AdministraPr
Board of Supervisors Action Phil Batchelor, Clerk of .the B rd of
Adjustment APPROVED/ on AUG 9 1994 Supervisors and County Admini rator
Date: AUG 9 . 1994 By: '
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 (M347) 7/89 (Rev. )
ATTACHMENT 2 �
To: BOARD OF SUPERVISORS Contra
FROM: Phil Batchelor, County Administrator Costa
Couay
DATE: November 8, 1994 r
SUBJECT;
Recommended Salary,:Change and Implementation of Performance Pay
in the County Administrator's Office
SPECIFIC REOUEST(S)OR RECOMMENDATIONS)6 BACKGROUND AND JUSTIFICATION
RECO M— ND,AII-ON
ADOPT attached resolutions providing a five percent (5%) salary adjustment for the Chief Assistant County
Administrator, effective September 1, 1994, and performance steps for senior management in the County
Administrator's Office.
BACKGROU-M
A five percent (5%) salary adjustment is being recommended for the Chief Assistant County Administrator
to reestablish an appropriate salary differential between the Chief Assistant County Administrator and
assistant county administrator classifications. In addition, the County Administrator is implementing an
evaluation system that provides a vehicle for granting or rescinding performance pay based on the
achievement of specific performance-based objectives and/or outstanding performance. Currently, the Chief
Assistant County Administrator and the Assistant County Administrator-Human Services are on a flat salary
rate with no flexibility for movement to recognize performance. The proposed change will establish multiple
step ranges similar to the majority of classes within the County.
A system is currently in place to recognize outstanding performance for several other management classes
within the County Administrator's Office. This will extend performance pay to _top level management
classes. It will also address concerns raised by the 1993-94 Grand Jury regarding the evaluation of an
employee's performance in relation to achieving specific identified objectives. Moreover, it provides the
ability to grant or rescind performance pay based on the achievement of these,objectives and outstanding
performance.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
IONATURE S:
ACTION OF BOARD ON November 8 , 1994 APPROVED AS RECOMMENDED X OTHER
The Board adopted Resolutions Nos . 94/575, 94/576, and 94/577.
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
XX UNANIMOUS(ABSENT IV AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: Of SUPERVISORS ON THE DATE SHOWN.
CC; CONTACT. Leslie Knight(6-4064) ATTESTED November 8, 1994
Personnel Department PHIL BATCHELOR,CLERK OF THE BOARD OF
County Administrator SUPERVI QRS AND COUNTY ADMINISTRATOR
Auditor-Controller
BY �0/}
_(�" ��LY� ,DEPUTY
M382 !14/881 ��
S
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on _ November 8 , 1994 , by the following vote:
AYES: Supervisors Smith, Bishop, Torlakson, Powers
NOES: None
ABSENT: Supervisor DeSaulnier
ABSTAIN: None
SUBJECT: In the Matter of Implementing a Performance }
Pay Plan For Chief Assistant County }
Administrator and Assistant County } Resolution No. 94/S75
Administrator - Human Services }
THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS in its capacity as governing
Board of the County of Contra Costa and all districts of which it is ex-officio governing Board
RESOLVES THAT:
1. Effective September 1, 1994, the class of Chief Assistant County Administrator shall be
reallocated from salary schedule level C1-2642 to salary level C1-2691.
2. Effective November 1, 1994, the following performance pay plan is adopted for the classes
of Chief Assistant County Administrator and Assistant County Administrator - Human
Services.
A. Salary R_ anae: Effective November 1, 1994, the class of Chief Assistant County
Administrator shall be reallocated from salary schedule level CI-2691 to salary level
C4-2838. Assistant County Administrator-Human Services shall be reallocated from
salary schedule level C1-2602 to salary level C4-2749.
B. Step Placement of Incumbents: Incumbents in each of these classes were at Step 1
on their previous salary range and shall remain at Step 1 on the new salary range
established for the-classes.
C. Performance Review: The appointing authority may, based upon an annual
evaluation of. work performance, award up to three (5%) steps for outstanding
performance and/or the achievement of specific performance-based objectives
(hereinafter referred to as outstanding performance). Outstanding performance pay
shall be granted only on the affirmative action of the appointing authority. The
appointing authority may unconditionally deny performance pay salary step
advancement or may deny it subject to review at a specified date before the
employee's next annual evaluation.
If an employee does not receive the maximum outstanding performance pay on
his/her annual evaluation date, an extra salary review date may be set by the
appointing authority for six (6) months after the annual evaluation date. This date
may be set by the appointing authority upon return of the Salary Review Report to
the Personnel Director or at another time prior to the extra review date six (6)
months after the employee's annual evaluation date.
If an employee was awarded no outstanding performance steps on his/her annual
evaluation date, the appointing authority may, based upon an evaluation of work
performance, award up to three (3) outstanding pay step(s) effective six (6) months
after the annual evaluation date on the first of the month.
Resolution No. 94/575 '
Pr
Board of Supervisors Page 2
At the discretion of the appointing authority, effective the first of a calendar month,
approval for outstanding performance pay steps may be rescinded, based upon an
evaluation of work performance at any time between annual evaluation dates. All
outstanding performance steps in effect on the employee's annual evaluation date are
subject to evaluation by the appointing authority and must be affirmatively
recommended by the appointing authority,to continue or be increased. No salary step
beyond Step 1 may be awarded for satisfactory performance. Steps 2, 3, and 4 are
reserved exclusively for outstanding performance pay. No provision of this section
shall allow salary placement beyond the uppermost step of the salary schedule/level
to which the class is allocated.
D. Other Provisions: Except as may be changed or modified by resolution hereafter, all
provisions of the Salary Regulations are applicable to this class.
I heteby certify that this is a hila and correct Copy of
an &Won taken and entered on the, minutes of trig
Boar+of Supervisors on the data shown.
ATTESTED: fir"%�r'� 9C /f.2 Er..._...—
PHIL BATCHELOR,Clerk of the Boaro
of SupWam and County Administrator
It* Deputv
CONTACT: Leslie Knight (6-4064)
cc: Personnel Department
County Administrator
Auditor-Controller
r
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on January 23, 1996 by the following vote:
AYES: Supervisors Rogers, Bishop, DeSaulnier, Torlakson and Smith
NOES: None
ABSENT: None
ABSTAIN:None
SUBJECT: In the Matter of Amending Resolution 94/575 ) RESOLUTION NO: 96/ 18
as Modified to Make Part 2C, Performance )
Review Applicable to the Assistant County )
Administrator - Director of Human Resources )
The CONTRA COSTA COUNTY BOARD OF SUPERVISORS in its capacity as governing Board of the
County of Contra Costa and all Districts of which it is ex-officio governing Board RESOLVES THAT:
1. Resolution 94/575 is amended to make Part 2C, Performance Review applicable to the Assistant
County Administrator - Director of Human Resources.
2. The fourth paragraph of Part 2C, Performance Review is modified to read as follows: At the
discretion of the appointing authority, effective the first of a calendar month, approval for
outstanding performance pay steps may be rescinded, based upon an evaluation of work
performance at any time between annual evaluation dates. All outstanding performance steps
in effect on the employee's annual evaluation date are subject to evaluation by the appointing
authority and must be affirmatively recommended by the appointing authority to continue or be
increased. No salary step beyond Step 1 for Chief Assistant County Administrator and Assistant
County Administrator - Human Services may be awarded for satisfactory performance. Steps
2, 3 and 4 are reserved exclusively for outstanding performance pay. No salary step beyond
Step 3 for Assistant County Administrator - Director of Human Resources may be awarded for
satisfactory performance. Steps 4 and 5 are reserved exclusively for outstanding performance
pay. No provision of this section shall allow salary placement beyond the uppermost step of the
salary schedule/level to which the class is allocated.
I hereby certify that this is a true and correct Copy of
an action taken and entered on the minutes of the
Board of Sup v sora on the dela '
ATTEPHIL TCHELLORTt.lerlt�TofOweBoard
of Supervisors w d Unoty AdmkdsftW
8 �b
cc: Human Resources
Auditor Controller/Payroll
County Administrator
RESOLUTION NO. 96/ 18