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Home My WebLink AboutMINUTES - 01161996 - C35AB '` To BOARD OF SUPERVISORS PD200-9601/B.4.1 FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES DATE: JANUARY ]6, 1996 'j%,�-. .- - Contra Costa SUBJECT: REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., '= MARTINEZ&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT County Iq COUti'�, 1950 PARKSIDE DR.,CONCORD&2970 WILLOW PASS RD.,CONCORD SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on September 19, 1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the County Courthouse at 725 Court Street, Martinez, and the Mt. Diablo Municipal Court facilities at 1950 Parkside Drive and 2970 Willow Pass Road, Concord. I1. FINANCIAL IMPACT Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance Policy over $50,000.00. III. BACKGROUND A. On Thursday, September 14, 1995, the County Courthouse at 725 Court Street, Martinez and the Mt. Diablo Judicial District court facilities at 1950 Parkside Drive, Concord, and 2970 Willow Pass Road, Concord, were severely damaged by fire, making the buildings unusable. Also, furnishings and files were damaged or destroyed. 725 Court Street houses courts and support functions, County Clerk-Recorder offices and District Attorney offices. The other sites house courts and support functions. B. By Resolution No. 951 dated September 19, 1995, the Board 1) found that an emergency exists, 2) delegated authority to the General Services Director to proceed in the most expeditious manner to repair the fire damage and to provide temporary facilities as required to maintain County operations while repairs are made, 3) directed the General Services Director to make reports to enable the Board to review the emergency actions and to determine that there is a need to continue the action, and 4) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. On October 10 and 24, 1995,November 7 and 28, 1995, and December 12, 1995, the Board determined that there was a need to continue the emergency action. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. CC: General Services Department Architectural Division ATTESTED a.nha.�c�n�n_ it, Lease Management �l a Accounting PHU BATCHELOR,@LERK OF T4 BOARD OF File:PD225-9603/A.5; PD225-9604/A.5;PD250-9618/A.5 SUPERVISORS AND COUNTY ADMINISTRATOR County Administrator's Office Risk Management County Counsel Mt. Diablo Judicial District(Via A.D.) BY DEPUTY Superior Court(Via A.D.) 2A01 S13B.WPD RH:ls Page 1 of 2 M382 (10/88) REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., PD200-9601B.4.1 MARTINEZ,&MT.DIABLO JUDICIAL_DISTRICT COURT FACILITIES AT JANUARY 16, 1996 1950 PARKSIDE DR., CONCORD AND 2970 WILLOW PASS ROAD,CONCORD C. Immediately after the fire, the Director of General Services provided temporary accommodations for occupants of the fire damaged facilities and retained Paul Davis Commercial Restoration of Benicia("PDS") to mitigate damage and restore the building contents, and to repair and reconstruct building elements damaged or destroyed by the fire. A contract effective September 14, 1995 was executed for building demolition and reconstruction work at 725 Court Street, Martinez, and 2970 Willow Pass Road, Concord, and blanket purchase orders were issued to PDS for the other services related to fire damage mitigation and contents restoration. A contract effective September 14, 1995 was executed by PDS for building demolition at 1950 Parkside Drive, Concord. Also, a consulting services agreement was issued to O'Brien-Kreitzberg, Inc. for project management and inspection services, effective October 9, 1995, for all the fire damage projects. D. Document preservation and restoration is continuing. 1. Cleaning and sorting of files which were simply coated with soot was substantially completed by PDS. 2. A contract with Document Reprocessors was executed for restoration or copying of remaining files which were soaked, burned, scorched or more heavily damaged by smoke. 3. The Director of General Services leased space at 636 Ward Street and at 628 Escobar Street to house the document restoration process which is being conducted by Document Reprocessors. The restoration process is expected to take another three to five months. 4. Damaged files were initially stored, sorted or treated in trailers at each site. More than half of the trailers around 725 Court Street were removed by November 10, 1995 and the remaining trailers were removed on December 29, 1995. Remaining files were moved to the leased buildings on Ward Street and on Escobar Street, where file restoration is continuing. E. At 725 Court Street, contractors have cleaned the building and it has been reoccupied as follows:. 1. The District Attorney reoccupied the fourth and fifth floors during the week of October 9, 1995. 2. The third floor courts were occupied during the week of October 23, 1995. 3. The second floor courts, except for Rooms 212 and 214, were occupied the week of October 29, 1995. Rooms 212 and 214 were occupied November 13, 1995. 4. The first floor, except for the Clerk-Recorder's area was occupied the week of November 6, 1995. A consulting services agreement with George Miers and Associates, Architects, was issued. Plans for reconstruction and remodeling of the burned Clerk-Recorders office were completed by the consulting architect. A construction contract effective October 27, 1995 with William Dahn Construction was executed for reconstruction of the Clerk-Recorder's area. Reconstruction is expected to be completed by the middle of February, 1996. F. At 2970 Willow Pass Road, demolition of damaged building elements, cleaning and reconstruction of the roof and exterior walls were completed by PDS. A contract effective October 27, 1995 with RGM and Associates, Inc. was executed for reconstruction of the building interior. The courtroom was completed and occupied on December 4, 1995. All other work is complete except for punch list items, which are expected to be completed by the end of January 1996. G. At 1950 Parkside Drive, where the building was almost entirely destroyed by fire, demolition and cleaning were completed by PDS. The remaining crawl space and floor structure have been protected from the weather and secured from unauthorized entry. The City of Concord is negotiating to acquire the property from the County. The municipal court functions displaced by the fire are being housed at the George Gordon Center in Martinez until replacement space has been prepared for use by the court. H. The county services which were displaced by the fire damage at 1950 Parkside Drive continue to function in temporary accommodations. They cannot continue to use these temporary accommodations without impairing the continued conduct of county operations or services. Also, damaged files must be sorted and restored before county services can return to normal. Therefore, it is necessary to continue the emergency action previously taken by the Board in order to complete the cleaning, restoration and reconstruction in the shortest time possible. To halt the continuing work and solicit open competitive bids to complete the work would greatly prolong the process and extend the impaired conduct of county operations and services. 2A01S13B.WPD RH:Is Page 2 of 2 Ta BOARD OF SUPERVISORS 280-9601B.4.1 Y FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES DATE: -JANUARY 16, 1996 Contra SUBJECT: REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK- - ! Costa DANVILLE JUDICIAL DISTRICT COURTS BUILDING, 640 Count YGNACIO VALLEY ROAD, WALNUT CREEK SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION DETERMINE that there is no need to continue the emergency action taken by the Board on September 12, 1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the Walnut Creek-Danville Judicial District Courts Building, 640 Ygnacio Valley Road, Walnut Creek. I1. FINANCIAL IMPACT Subject to a$10,000.00 deductible, fire damage control and repair costs were covered by the County Property Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance Policy over $50,000.00. III. BACKGROUND A. On Monday, August 28, 1995, the Walnut Creek-Danville Judicial District courts building at 640 Ygnacio Valley Road,Walnut Creek was severely damaged by fire, rendering the buildings unusable. The building houses four courtrooms and support functions. Furniture and files were damaged or destroyed. B. On September 12, 1995, the Board 1) confirmed that an emergency exists, 2) authorized to the General Services Director to proceed in the most expeditious manner to repair the fire damage and to provide temporary facilities as required to maintain County operations while repairs are made, and 3) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. On October 10 and 24, 1995, November 7 and 28, 1995, and December 12, 1995 the Board determined that there was a need to continue the emergency action. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER 0 , SIGNATURE(S): ACTION OF BOARD ON 41= APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) .AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN. Architectural Division Lease Management ATTESTED Accounting PH ATCHELOR, ERK OF AE BOARD OF File:PD280-9601/A.5 SUPERVISORS AND OUNTY ADMINISTRATOR County Administrator's Office Risk Management r County Counsel BY t DEPUTY Mt.Diablo Judicial District(Via A.D.) RH:Is 2R01S19B.WPD Page 1 of 2 M382 (10/88) to 'REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK-DANVILLE 280-96018.4.1 JUDICIAL DISTRICT COURTS BUILDING,640 YGNACIO VALLEY ROAD, January 16, 1996 WALNUT CREEK C. The Director of General Services retained Paul Davis Commercial Restoration of Benicia("PDS") to mitigate damage and restore the building contents, to remodel vacant space in the County office building at 2020 North Broadway, Walnut Creek, and to repair and reconstruct building elements damaged or destroyed by the fire. The Director of General Services also retained Nakahara and Nakahara, Architects, to prepare plans for reconstruction of the burned second floor areas at 640 Ygnacio Valley Road. A contract effective August 28, 1995 for the building remodeling and reconstruction work was executed and a blanket purchase order was issued to PDS for the other services related to fire damage mitigation and contents restoration. D. The remodeling at 2020 North Broadway was accomplished within eight days after the fire to provide temporary housing for the court functions displaced by the fire at 640 Ygnacio Valley Road. E. Building contents at 640 Ygnacio Valley Road were removed and cleaned or stored for restoration. Although the fire occurred on the second floor, the first floor was damaged by smoke. The first floor was cleaned and sealed, damaged finishes were replaced, and the traffic/small claims court on the first floor was reoccupied within 14 days of the fire. The remainder of the floor was occupied seven days later. F. The second floor reconstruction is complete and was reoccupied on January 3, 1996. G. Smoke damaged files and furniture were cleaned and stored in temporary trailers on site. All files and furniture have been moved back into the building, and temporary trailers have been removed. H. Remaining punch list work at 640 Ygnacio Valley Road should be complete by the end of January. I. Facilities at 2020 N. Broadway, which were remodeled to provide temporary housing for court functions displaced by the fire, have been vacated and will be restored to a configuration comparable to pre-fire conditions within the next two to three months. 2RO1S19B.WPD RH:Is Page 2 of 2