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HomeMy WebLinkAboutMINUTES - 01091996 - C27 ORDINANCE NO. 96-2 (Adding Certain Development Fees and Renumbering Fee and Service Charge Revenue/Cost Comparison System) The Board of Supervisors of Contra Costa County ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION I. SUMMARY. This ordinance revises and adds fees to the Fee and Service Charge Revenue/Cost Comparison System, as last ammended by Ordinance 92-96. SECTION II. Division 620 of the County Ordinance Code is amended to read: DIVISION 620 FEES AND CHARGES CHAPTER 620-2 FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM 620-2.002 Findings and Intent. (a) Pursuant to Article X11113 of the California Constitution, it is the intent of the board of supervisors to require the ascertainment and recovery of costs reasonably borne from fees, charges and regulatory license fees levied therefor in providing the regulation, products or services hereinafter enumerated in this chapter. (b) The fee and service charge revenue/cost comparison system set forth in this chapter provides a mechanism for ensuring that fees adopted by the county for services rendered do not exceed the reasonable estimated cost for providing the services for which the fees are charged. (c) The adoption of this chapter is exempt from the California Environmental Quality Act (Public Resources Code, §21000 et seq.), because it approves and sets forth a procedure for determining fees for the purpose of meeting the operating expenses of County departments, as set forth in Public Resources Code Section 21080(b)(8)(1). (Ords. 96-2 §2, 92-96 §3, 91-58 §3, 91-40 §2.) 620-2.004 Delegation of Authority and Direction to Administrator. (a) The county administrator is hereby delegated the authority and directed to provide documents to the board to implement its herein enumerated policy to adjust fees and charges to recover the percentage of costs reasonably borne as established hereby, in providing the regulation, product or service enumerated in this chapter in the percentage of costs reasonably borne and on the schedule of rate review and revision as hereinafter established in this chapter. -1- ORDINANCE No. 96-2 (b) The county administrator is hereby delegated authority to issue executive orders (including administrative bulletins) defining terms, setting out administrative, fee collection, and financial procedures, definitions, and establishing effective dates of all fees set by the board by resolution. All executive orders shall be originated and signed by the affected department head, signed by the auditor-controller certifying that the financial requirements of this chapter are complied with, and signed by the county administrator connoting the effective date of the executive order and new or revised rate structure, procedure or definition. (c) "Costs reasonably borne"shall be as defined in Section 620-2.006. In adjusting fees and charges, the county administrator shall act in an administrative and ministerial capacity and shall consider only the standards and criteria established by this chapter, and the procedures set hereby and by applicable state law. All executive orders issued hereunder shall comply in all respects with this chapter, and the several schedules of fees and rates as set by the board by resolution. (Ords., 96-2 §2, 92-96 §3, 91-58 §3, 91-40 §2.) 620-2.006 "Costs Reasonably Borne" Defined. "Costs reasonably borne," as used and ordered to be applied in this chapter, are to consist of the following elements: (a) All applicable direct costs including, but not limited to salaries, wages, overtime, employee fringe benefits, services and supplies, maintenance and operation expenses, contracted services, special supplies, and any other direct expense incurred. (b) All applicable indirect costs including, but not restricted to, building maintenance and operations, equipment maintenance and operations, communications expenses, computer costs, printing and reproduction, vehicle expenses, insurance, debt service, and like expenses when distributed on an accounted and documented rational proration system. (c) Fixed asset recovery expenses, consisting of depreciation of fixed assets, and additional fixed asset expense recovery charges calculated on the current estimated cost of replacement, divided by the approximate life expectancy of the fixed asset. A further additional charge to make up the difference between book value depreciation not previously recovered and reserved in cash and the full cost of replacement, shall also be calculated and considered a cost so as to recover such unrecovered costs between book value and cost of replacement over the remaining life of the asset. (d) General overhead, expressed as a percentage, distributing and charging and expenses of the board, county counsel, county administrator, clerk of the board, county treasurer, auditor-controller, personel director, and all other staff and support services provided to the entire county organization. Overhead shall be prorated between tax- financed services and fee-financed services on the basis of said percentage so that each of taxes and fees and charges shall proportionately defray such overhead costs. -2- ORDINANCE No. 96-2 (e) Departmental overhead, expressed as a percentage, distributing and charging the cost of each department head and his or her supporting expenses as enumerated in subsections (a), (b), (c), and (f) of this section. (f) Debt service costs, consisting of repayment of principal, payment of interest, and trustee fees and administrative expenses for all applicable bond, certificate, or securities issues or loans of whatever nature or kind. Any required coverage factors or required or established reserves beyond basic debt service costs also shall be considered a cost if required by covenant within any securities ordinance, resolution, indenture or general law applicable to the county. (Ords. 96-2 §2, 92-96 §3, 91-58 §3, 91-40 §2.) 620-2.008 Schedule of Fees and Service Charges. (a) The county administrator, auditor-controller and each county department head, under the direction of the county administrator, shall review annually the fees and service charges listed following, and provide an adjusted fee or charge schedule to the board for its consideration and approval so as to recover the listed percentage of costs reasonably borne necessary to provide the listed regulation, product or service. Unless the board determines otherwise at the time it fixes specific fees and charges pursuant to Section 620-2.010, the percentages set forth herein should be utilized. -3- ORDINANCE No. 96-2 Regulation, Product or Service Percentage of Costs Reasonably Borne To Be Recovered I. LAND DEVELOPMENT SERVICES Building Inspection S-001 Permit Processing and Issuance Program 100% S-002 Construction Inspection Program 100% S-003 Grading Plan Check/[nspection 100% S-004 Building Demolition Review 100% S-005 Mobile Home Park Annual Inspection 100% S-006 Mobile Home Permit Inspection 100% S-007 Permanent Mobile Home Inspection 100% S-008 R-Form Complaint Investigation 100% S-009 R-Form Site Investigation 100% S-010 County Code Compliance 100% S-011 Records Information Research 100% S-012 Evidence Reproduction 100% Community Development S-013 Certificate of Compliance Review 100% S-014 Development Plan Review 100% (Multiple Family, Commercial/Office/Industrial) S-015 Development Plan Review (Exterior Change) 100% -4- ORDINANCE No. 96-2 S-016 Development Plan Review (No Exterior Change) 100% S-017 Time Extension (Administrative) 100% S-018 Time Extension (Public Hearing) 100% S-019 General Plan Amendment Review 100% S-020 General Plan Maintenance 100% S-021 Land Use Permit (L.U.P.) (Quarry) 100% S-022 L.U.P. (Quarry Reclamation Plan) 100% S-023 L.U.P (Caretaker Mobile Home) 100% S-024 L.U.P. (Family Member Mobile Home) 100% S-025 L.U.P. (Residential Care Facility) 100% S-026 L.U.P. (Home Occupation) 100% S-027A L.U.P. (Second Unit) 100% S-027B L.U.P. (Additional Residence) 100% S-028A L.U.P. (Development Plan Combination) 100% S-028B L.U.P. (Dev. Plan Combination, minor revisions) 100% S-029 L.U.P. (Others) 100% S-029A L.U.P. Solid Waste Disposal Review 100% S-030 L.U.P. (Administrative Permit- Gas Wells) 100% S-031 L.U.P. (Gas Well Ordinance) 100% S-032 Lot Line Adjustment Review 100% S-033 Tentative Subdivision Map Review - Major 100% S-033A Development Agreement 100% S-034 Tentative Subdivision Map Review - Minor 100% -5- ORDINANCE No. 96-2 S-034A Reversion to Acreage 100% S-035 Condo Conversion Tentative Map 100% S-036 Lot Split 100% S-036A Undersized Lot Review 100% S-037 Planned Unit Development (P.U.D.) 100% Rezoning Review - Residential S-038 P.U.D. Rezoning Review - Commercial/Industrial 100% S-039 P.U.D. Final Development Plan Review 100% S-040 P.U.D. Tentative Subdivision Map Review 100% S-041 Rezoning Review-Commercial/Industrial/ 100% Office/Multiple Family/Mobile Home Park S-042 Rezoning Review - Others 100% S-044 Zone Variance 52% S-045 Sign Review 100% S-045A Address change, street name change 100% S-046 Request to Determine if Application is Required 100% S-047A Zoning Administrator Appeal - Land Use Permit 54% S-047B Zoning Administrator Appeal - Minor Subdivision 54% S-047C Zoning Administrator Appeal - Major Subdivision 54% S-047D Zoning Administrator Appeal - Other 54% S-047E Planning Commission Agenda Mailing Service 54% S-048A Appeals to the Board - Land Use Permit 34% -6- ORDINANCE No. 96-2 SO48B Appeals to the Board - Minor Subdivision 34% SO48C Appeals to the Board - Major Subsdivision 34% SO48D Appeals to the Board - Other 34% S-049 Reconsideration Review 100% S-049A Reinterpretation Review 100% S-050 Agricultural Preserve Rezoning Review 25% S-051 Agricultural Preserve Cancellation Review 100% S-051A Preapplication Review 100% S-051 B Agricultural Preserve: Nonrenewal Notice 100% S-051 C Annual Review of Quarry Reclamation 100% S-051 D Permit for Alteration of Protected Trees (multiple) 100% S-051 E Permit for Alteration of a Protected Tree (single) 100% S-051 F Heritage Tree (appeal) 100% S-051 G Heritage Tree (nomination) 100% S-051 H Heritage Tree (removal) 100% S-051J Heritage Tree (encroachment permit) 100% S-052 Planning Surcharge 100% S-052A Fee Services - Clerical 100% S-052B Notification List Services 100% S-053 Mitigation Monitoring 100% S-054 Recycling Program Review 100% S-055 Solid Waste Management Plan 100% -7- ORDINANCE No. 96-2 S-056 Hazardous Waste Application Review 100% S-057 Environmental Impact Review 100% S-059 County Water Wetland Agency Review 100% S-060 Information Services (customized) 100% S-060A Geologic Review 100% S-060B Landscape and Tree Protection Agreement 100% S-060C Condition of Approval Compliance Check 100% S-060D Liquor License Site Determination 100% S-061 Growth Management Task Force Review 100% S-062 Growth Management Plan 100% S-063 Non-E.I.R. Environmental Quality Act 100% Compliance Review S-064 E.I.R. for County Projects 100% S-065 Child Care Application Review 100% S-066 Code Enforcement 100% S-066A Late Filing of Development Permit Application 100% S-067 Counter Information 100% Public Works S-068 Final Map Check 100% S-069 Parcel Map Check 100% S-070 Records of Survey Check 100% S-071 Lot Line Adjustment Check 100% S-072 Public Improvement Plan Check (Major) 100% -8- ORDINANCE No. 96-2 S-073 Public Improvement Plan Check (Minor) 100% S-074 Public Improvement Plan Check (L.U.P.) 100% S-075 Public Improvement Plan Check (Development Plan) 100% S-076 Drainage Review (No Improvement Plan) 100% S-076A Conditions of Approval Compliance Check 100% (No Improvement Plan) S-076B Improvement Agreement Extension 100% S-076C Public Improvement Plan - Bridges/Major Structures 100% S-077 Public Improvement Inspection (Major) 100% S-077A Improvement Inspection - Bridges/Major Structures 100% S-078 Public Improvement Inspection (Minor) 100% S-079 Public Improvement Inspection (L.U.P.) 100% S-080A Public Improvement Inspection (Development Plan) 100% S-081 Application Review for Encroachment Permit 100% S-081 C Public Improvement Plan Review-Landscaping 100% S-081 D Subdivision Monument Check 100% S-081 E Application Review - Encroachment Permit (small) 100% S-081 F Application Review - Encroachment Permit (large) 100% S-081 G Application Review - Encroachment Permit (utilities) 100% S-0828 Public Improvement Inspection - Landscaping 100% S-082C Encroachment Permit Inspection (small) 100% S-082D Encroachment Permit Inspection (large) 100% S-082E Encroachment Permit Inspection (utilities) 100% -9- ORDINANCE No. 96-2 S-083 Flood Control District Encroachment 100% S-084A Drainage Permit 100% S-084B Drainage Permit Inspection 100% S-085A Miscellaneous Road Permit (house move) 100% S-0856 Miscellaneous Road Permit (house move inspection) 100% S-085C Miscellaneous Road Permit (extra legal load) 100% S-085D Miscellaneous Road Permit (temp road closure) 100% S-085E Miscellaneous Road Permit (temp road closure special events) 100% S-085F Miscellaneous Road Permit (extension/modification) 100% S-085G Road Acceptance (plan review) 100% S-085H Road Acceptance (inspection) 100% S-086A Floodzone Determination (Building Permit Issuance) 100% S-086B Floodzone/Base Flood Elevation Determination 100% S-086C Floodplain Management Permit 100% S-086D Floodplain Elevation Certification 100% S-086E Floodplain Map Revision/Amendment 100% S-087 Bond Segregation 100% S-088 Certificate of Correction 100% S-088A Adopt-A-Road 100% S-088B Adopt-A-Park 100% S-088C Road Name Change (public road) 100% -10- ORDINANCE No. 96-2 S-088D Corner Record Check 100% S-088F Base Map Revision 100% S-088H Amended Map Review 100% S-0881 Research of Maps and Records 100% S-088J Survey Assistance/Public Information 100% S-088L Computer Map and Data Requests 100% II Tax Section S-95 Add-On Tax Service-Autonomous 100% Special District S-096 Add-On Tax Service-Cities 100% S-097 Add-On Tax Service-County 100% Special District S-099 Tax Certification -Bulk Transfer 100% S-100 Subdivision Certification/Bond 100% S-107 Dishonored Tax Checks 100% S-108 Business License Enforcement 100% S-109 1915 Act Bond Processing 100% S-110 Lot Segregation 58% S-114 Map Sales 100% S-115 Computer Printout of Property 100% S-117 Appraisal Record Sales 100% S-118 Business Property Statement 100% S-119 Property Characteristics 100% Fill-in Service (PCS) -11- ORDINANCE No. 96-2 S-120 Document Mailing Service 100% S-121 Prop 90 Processing 100% S-124 Lot Combine 67% S-125 Parcel Split 91 III Elections. Recorder and Clerk of the Board S-133 Lien Notification 50% S-134 Pre-Lien Notice 100% S-139 UCC Search 100% S-140 Special Election Service 100% S-143 No Election Minimum Service 100% S-144 Petition Checking Service 100% S-145 Candidate Processing 100% S-146 File Search 100% S-147 Transcript Request 100% S-148 Investment Services 61% S-151 Administrative Appeal 100% S-152 Fee Increase Mailing Service 17% (b) A minimum fee of$10.00 shall be charged in all instances except where noted. (c) All fees and charges set pursuant to this Chapter and section shall take effect ten (10) days after the County administrator signs an executive order stipulating that all provisions of this Chapter have been met. (d) The schedule of frequency of rate adjustments may be varied by the County administrator to adjust revenues sufficient to meet debt service coverage requirements of any band, certificate, or ordinance, resolution, indenture, contract, or action under which securities have been issued by the County which contain any coverage factor requirement. -12- ORDINANCE No. 96-2 (e) The County administrator may vary the review schedule listed in this section if, in the judgement of the county administrator and a directly affected and requesting department head, a gross inequity would be perpetrated by not considering the revision of the percentage rate schedule. Any such proposed rate revision which deviates from the review schedule as set herein shall be reported to the Board at its next succeeding meeting or at the time consideration is being undertaken pursuant to Section 70-2.010 to modify established fees and charges. (Ords. 96-2 §2, 92-96 §3, 92-8 §2, 91-58 §3, 91-40 §2.) 620-2.010 Statutory Public Meeting. Pursuant to Government Code Sections 66016 and 66018, for fees subject thereto, the Clerk of the Board shall cause notice to be provided as set out in Government Code Sections 66016, 66018 and 6062a, and the Board periodically, at least annually, shall receive at a regularly scheduled meeting oral and written presentations concerning fees and charges proposed to be increased or added. Such notice, oral and written presentation, and public meeting shall be provided prior to the Board of Supervisors taking any action on any new or increased fees or charges. At least one such public hearing shall be held annually, in conjunction with the County annual budget process and hearing. (Ords. 96-2 §2, 92-96 §3, 91-58 §3, 91-40 §2.) SECTION IV. SEVERABILITY. If any portion of this Ordinance or Chapter 620-2 of the County Ordinance Code is found to be unconstitutional or invalid, the Board hereby declares that it would have enacted the remainder of this ordinance and/or Chapter 70-2 regardless of the absence of any such invalid part. SECTION V. PRIORITY. In the case of any conflicts, the provisions of this ordinance shall prevail over all prior ordinances, resolutions, Board orders, and all actions of all County boards and commissions concerning fees and charges. Any fees and charges established pursuant to this Chapter shall supersede all previously established fees or charges for the same regulation, product or service, and all such previous fees and charges are hereby repealed on the effective date of the fees and charges established pursuant hereto. Obligations existing under any resolution or other Board action repealed by this Section shall not be affected and shall remain in full force and effect. SECTION VII. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the name of the Supervisors voting for and against it in the CONTRA COSTA TIMES , a newspaper published in this county. PASSED on January 9 , ; 1996 by the following vote: AYES: Supervisors Rogers , Smith, DeSaulnier, Torlakson and Bishop NOES: None ABSENT: None ABSTAIN: None -13- ORDINANCE No. 96-2 'r ATTEST: PHIL BATCHELOR, [Seal] Clerk of the Board of Supervisors and County Administrator BY: AAA AA1a D4eu tyBard Chair LTF:ct:drg a:lcomborda.ltf 1-2-96 -14- ORDINANCE No. 96-2 C) 3 0 %0 t4 r� ° z C) C:� to -10c) OZ3 78 I.P4 t4 Z (PC C9 M U) 0 A CD UO M- -nm op �p C: 10 Co "0 �o op so i 50- 0 fn 10 7- m 0 OOZ m0' t (P VD U) C)r- 0 Isr C-1--J-3 M 4 TO t�. 1-3 Lv 07 TP 0 WOOO (P C) 0, V-A 03 rt (D h 7t ir-P wo Ir co 19-on 103 or- co oz o-A 76 to