HomeMy WebLinkAboutMINUTES - 02271996 - C83 4 C. U
TO: BOARD OF SUPERVISORS
,
Contra
FROM: os
JOAN V. SPARKS, DIRECTOR Costa
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COMMUNITY SERVICES DEPARTMENT ' ' =5 County
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GATE: ° v
February 1, 1996
SUBJECT:
ACCEPT 1996 HEAD START PARTIAL GRANT AWARD (#39-815-2)
SPECIFIC REQUEST($)OR RECOMMENDATION(S)d BACKGROUND AND JUSTIFICATION
L RECOMMENDED ACTION:
ACCEPT the 1996 Head Start Partial Grant award from the U.S. Department of Health and
Human Services Administration for Children and Families (#39-815-2) in the amount of
$2,704,313 for the provision of Head Start services to 1,163 children through May 17, 1996.
I1. FINANCIAL EWPACT:
The maximum amount of Federal funds requested in the Community Services Department's grant
application for the Head Start program was an amount not to exceed $6,500,000 which was
approved by the Board on September 26, 1995. This Financial Assistance Grant awards 45 percent
of the funds for the 1996 Head Start Program.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On January 9, 1996 the Board accepted a partial grant award of $625,347 of Federal funds from
the Department of Health and Human Services Administration for Children and Families (ACF) to
provide Head Start services through February 1996. A final appropriations bill to provide funding
for Head Start in fiscal year 1996 (which began on October 1, 1995) has still not been passed by
Congress or signed into law by the President. Thus, Head Start is operating under its third fiscal
year 1996 government-wide interim funding act, known as a "continuing resolution" since mid-
December. Passage of another continuing resolution or a final appropriation is required before
operating funds for a full twelve months can be awarded.
While the appropriations process is taking place, this partial grant will cover Head Start operations
until May 17, 1996 by which time additional funds are expe a available The partial award,
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIONATURE(S):
ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: Joan Sparks, 313-7350
CC: CAO ATTESTED February 27, 1996
CSD PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M082 (10/88)
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#39-815-2
including that granted through February 1996, is approximately 45 percent of the expected 12-
month funding level which has been reduced by 3.9 percent of the on-going amount previously
planned for fiscal year 1996.
A decision not to approve this partial grant would result in the loss of needed Head Start services to
children and families in this county.
HEAD START PARTIAL GRANT AWARD FOR 1996
NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE.
Head Start.
2. FUNDING AGENCY.
U.S. Department of Health and Human Services Administration for Children and
Families
3. SUBMITTAL STATUS.
Partial grant award for continuation of program during 1996.
4. PROPOSED TERM.
January 1, 1996 through December 31, 1996. The Head Start program is expected to
continue indefinitely.
5. CURRENT FUNDING.
The actual 1996 Head Start funding allocation will not be known until resolution of the
budget debate. The 1996 Head Start minimum allocation expected to be received is
approximately $6.5 million dollars. Funding from this allocation for the period from
January 1, 1996 through May 17, 1996 is already reflected in the Department's 1995-
96 County budget.
6. FUTURE FUNDING.
Federal funding for Head Start program services is expected to continue indefinitely.
7. BUDGET SUMMARY.
The Community Services Department is presenting one budget for the Head Start
Division (combining the Central Grantee Operated Program, West Grantee Operated
Program, Division Office, and temporary East Grantee Operated Program). The use of
one centralized budget is to provide an overall picture for the financial operation of the
Grantee.
8. STAFFING REQUIREMENTS. The Head Start program is administered by the
Community Services Department. Central and West County Grantee Operated Program
staff are currently employed by the County. Head Start services are also provided
through subcontracts with Delegate Agencies.
9. PROGRAM NEED.
According to the Association of Bay Area Government (ABAG) statistics, the number
of preschool age children living in poverty in Contra Costa County equals 9,340. The
number of three to five year old children in Contra Costa County living below the
poverty level equals 48 percent of the total preschool age below poverty population.
The Head Start program will serve approximately 1,143 children in the 1996 program
year which is only 12 percent of the preschool age children living in poverty in the
county. Other child development programs are serving approximately 23 percent of the
preschool age children living below poverty which leaves approximately 65 percent (or
6,062 children) not being served. Clearly, there is a need to expand Head Start services
in Contra Costa County.
10. RELATIONSHIP TO OTHER PROGRAMS.
The Head Start program staff provides a vital link to many community services.
Referrals include education, counseling, health, disability, mental health, battered
women's and child protective services.
11. PROJECT GOALS. 1996-98 Program Goals selected by the Head Start Program
Policy Council members as a result of the 1995 Community Needs Assessment are the
following:
Goal 1: The Head Start program will focus its training and technical assistance
resources (PA20 funds) for 1996-98 on developing an effective intervention/prevention
program for Family Abuse issues.
Goal 2: The Head Start program will develop system to support job training and
employment of parents that includes parents, staff, and community members by 1998.
Goal 3: To provide parents and staff with prevention/intervention strategies that
assist with food access, nutrition education, and low cost meals when dealing with a
limited budget during 1996 through 1998.
12. EXAMPLES OF STATED OBJECTIVES.
Objective for Goal 1:
To select and train one staff member and one parent to provide a personnel
management system to support at least one staff member and one parent as an expert in
the field of Family Abuse prevention and intervention with training established
December 31, 1996.
Objective for Goal 2:
To assess the employability needs of Head Start parents and develop a plan for
employability and collaborate with the JTPA System by December 31, 1996.
Objective for Goal 3:
To develop strategies for implementing prevention/intervention techniques that are
based on the parent need by December 31, 1996.
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13. ACTIVITY SUMMARY.
The Head Start program is currently operated directly through Central and West
County Grantee Operated Programs and indirectly through subcontracts with Delegate
Agencies. The program is expected to provide services to approximately 1,143 children
in Contra Costa County during 1996.
14. EVALUATION METHOD(S).
Evaluation methods are included in the Head Start program application. The lead
person responsible for administrative and program evaluation is the Head Start Program
Manager. The lead staff responsible for Goals 1 and 2 is the Social Service staff. The
Head Start Nutritionist is the lead person responsible for evaluation of Goal 3,
prevention/intervention strategies that assist with food access, nutrition education, and
low cost meals when dealing with a limited budget.
15. CHANGES COMPARED TO PRIOR YEAR (]IF ANY).
On June 27, 1995 the Board of Supervisors authorized the Community Services
Department to operate the Central County Head Start Program directly beginning with
the 1995-96 program year. This program was formerly operated by contract with
Family Stress Center who voluntarily terminated the agreement effective July 31, 1995.
Since the County, as the grantee, is responsible for the program once a Delegate
Agency terminates its contract, the Board directed that a transition plan be developed.
On August 3, 1995, the Board of Supervisors adopted the Transition Plan for Central
County Grantee Operated Head Start Program.
On September 12, 1995 the Board authorized the Department to notify the United
Council of Spanish Speaking Organizations (UCSSO) that, because of failure to
perform as a Delegate Agency, including non-compliance with Federal rules and
regulations, the County will not renew its contract with the UCSSO for 1996. The
Board also directed staff to give notice to the UCSSO of its appeal rights and set
October 10, 1995 as the date for the Grantee to review any appeal filed by the UCSSO.
On September 12 the Board also directed staff to prepare the 1996 Head Start grant
application for the Antioch, Brentwood, Oakley, and Byron areas to reflect an interim
Grantee Operated Program beginning January 1996 to ensure no interruption of
services to families and children.
16. POTENTIAL CONTROVERSIAL ISSUES. The decision to provide East County
Head Start services through an interim Grantee Operated Program beginning January
1996 may result in potential controversial issues.
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