HomeMy WebLinkAboutMINUTES - 02271996 - C114 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J.Martinez,Executive Director
DATE: February27, 1996
SUBJECT: ADOPT RESOLUTION APPROVING REVISION NO. 1 TO THE FISCAL YEAR 1995/96 BUDGET
FOR LOCAL HOUSING AUTHORITY OWNED PROPERTIES
SPECIFIC REQUEST(S) ORRECOMMENDATZON(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3769 indicating approval of Revision No. 1 to the 1995/96 Operating
Budget for LHA Owned Properties of the Housing Authority of the County of Contra Costa, as
recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
The net adjustments for operating subsidy for the 1995/96 Operating Budget provides for an
additional $48,190.00.
III. REASONS FOR RECOMMENDATION/BACKGROUND
Attached are copies of Revision No. 1 to the Housing Authority's 1995/96 Operating Budget for its
owned rental housing properties(conventional public housing program).. This revision is a result of the
mandatory adjustments for utilities and interest income,as required by HUD for the fiscal year ending
March 31, 1995.
At its Regular Meeting on February 26, 1996 the Advisory Housing Commission voted to
recommend adoption of Resolution No. 3769, indicating approval of Revision No. 1 to the 1995/96
Operating Budget for L14A Owned Rental Housing Properties.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt the Resolution No. 3769 the Housing
Authority would lose the additional $48,190.00 in operating subsidy provided by this budget revision.
CONTINUED ON ATTACHMENT: x YES SIGNAT URE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON —February 27, 1996 APPROVED AS RECOMMENDED X_ OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
_x UNANIMOUS (ABSENT none 1 TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ,ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED February 27, 1996
PHIL BATCHELOR, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNWY ADMINISTRATOR
BY , DEPUTY
PHA/IHA Board Resolution Approving U.S.Department of Housing
or Calculation of and Urban Development
Operating /
P g Bud et g Office of Public and Indian Housing
Performance Funding System
Operating Subsidy RESOLUTION NO. 3769 OMB Approval No.2577-0026(Exp. 10/31/97)
Public Reporting Burden for this collection of information is estimated to average 15 minutes per response,including the time for reviewing instructions,searching existing
data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect of this collection of information,including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Policies
and Systems,U.S.Department of Housing and Urban Development,Washington,D.C.20410-3600 and to the Office of Management and Budget,Paperwork Reduction
Project(2577-0026),Washington, D.C.20503. Do not send this completed form to either of the above addressees.
Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency(PHA)/Indian Housing Authority(IHA).as its
Chairman,I make the following certifications and agreements to the Department of Housing and Urban Development(HUD)regarding the
Board's approval of(check one or more as applicable):
(date)
Operating Budget Submitted on:
❑X Operating Budget Revision Submitted on: February 27, 1996
Calculation of Performance Funding System Submitted on:
Revised Calculation of Performance Funding System Submitted on:
I certify on behalf of the: (PHA/IHA Name)flousi na Authority of the County of Contra Cneta that:
1. All regulatory and statutory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of thehousing forthepurposeof serving low-income
residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations:
6. All proposed rental charges and expenditures will be consistent with provisions of law;
7. The PHAAHA will comply with the wage rate requirements under 24 CFR 968.110(e)and(f)or 24 CFR 905.120(c) and(d);
8. The PHAAHA will comply with the requirements for access to records and audits under 24 CFR 96.8.110(i)or 24 CFR 905.120(g);and
9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209,990.115
and 905.315.
I hereby certify that all the information stated within,as well as any information provided in the accompaniment herewith,is true and accurate.
Warning:HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil na 'es. (18 U.S.C.1001,1010,1012;31 U.S.C.3729,3802)
Board Chairman's Name(type) Signatur Date:
Jeff Smith X - 02/27 96
199 - 404-928/20274
Previous edition is obsolete 'U.S.Government Printing On. : form HUD-52574(10/95)
ref.Handbook 7575.1
Calculation of Performance U.S. Department of Housing F�
Funding System Operating Subsidy and Urban Development J
PHA/IHA—Owned Rental Housing Office of Public and Indian Housing
OMB Approval No.2577-0029(exp.7/31/961
Public Reporting Burden for this collection of information Is estimated to average 2.5 hours per response, including the time for reviewing Instructions, searching existing
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect of this collection of Information, Including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies
and Systems, U.S. Department of Housing and Urban Development, Washington•D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction
Project(2577-0029),Washington,D.C.20503.Do not send this completed form to either of these addresses.
Name and Address of Public Housing Agency/Indian Housing Agency:(PHA/IHA) Budget Submission to HUD required
Housing Authority of the County of Contra Costa Type of Submission:
P.O. Box 2759, 3133 Estudiiio Street Original
M c,blinez, CA 94553 X Revision No: 2
Number of HA Units Unit Months Available: (UMAs Subject Fiscal Year: ACC Number: �AJA10111110111119151MJ
S/LOCCS Project No.: Submission Date:
1,131 13,572 03/31/96 SF-18202/05/96
Line Requested by PHA/IHA HUD Modifications
No. I Description (PUM) (PUM)
Part A.Allowable Expenses and Additions
01 Previous allowable expense level (Line 07 of form HUD-52723 for previous fiscal year) $276.59
02a Line 01 multiplied by •005 1.38
02b Delta from form Hud-52720—B, if applicable(see instructions)
03 "Requested"uested Year units
from latestform HUD-52720
—A(see instructions)
04 Add-ons to allowable expense level from previous fiscal year(see instructions) 0.03
05 Total of lines 01,02a,02b,and 04 278.00
06 Inflation Factor 1.040
07 Revised allowable expense level (AEL) (line 05 times line 06) 289.12
07a Transition Funding
07b Increase to AEL
08 Allowable utilities expense level from form HUD-52722-A 68.69
09 [X j Actual or[ j Estimated PUM cost of Independent Audit(IA)during subject fiscal year 0.14
10 Costs Atributable to deprogrammed units
11 Total Allowable Expenses and Additions sum of lines 07 thru 10 $357.95
Part B. Dwelling Rental Income
as
Total rent roll of 02 94 $184,940
01
12 / $
910013 Number of occupied units as of rent roll date
14 Average monthly dwelling rental charge per unit(line 12 divided by line 13) $183.29
15 Change factor 1.03 1.
16 Projected average monthly dwelling rental charge per unit(line 14 times line 15) 188.79
17 Projected occupancy percentage (see instructions) 96.00% %
18 Projected average monthly dwelling rental income per unit line 16 times line 17 $181.24
Part C. Non-dwelling Income
19 Estimated investment income(Ell) 0.44
20 Other income 6.80
21 Total non-dwelling income (line 19 plus line 20) 7.24
22 Total operating receipts (line 18 plus line 21) 188.48
23 PUM deficit or (Income) (line 11 minus line 22) 169.47
'•`.fSx:'r::::#? ': ::i;::i'r': i5:;i{::%::; :%::t' :%i::::'•#<: ::;:;` `• >: 5: ::riY't: ::^:::: :: :: ::::: :::::::::': :;:?:#: . :: :::3>;?:&:
Requested by PHA/IHA HUD Modifications
ss.tr..:: •`•:i: ;::<:::::;�::: :�:�:<�><�:: i::t:�:�:t<<:�:�:�:�3�: �:::::� i:�:�:�3:::� i�i�i�`•:� #:$ir:`:$:�:�:�:�:�:�:�:�:�:�:�:�:�:�:�:�:�:�5:�:�:�:�:�::::+::::i�i�i3:�::'S�:: iii:%:%:�:�:� %;:iY:i:;>::::>•`•
`V.. •::.•:::::::::::::::.�:::.�:::::::::::::::::;.;:<�:::::::::.�:::::::::::.�:.::::::.�::.�::::::::::::•:»:•:>:.>:.�::::.::::::::::.:::::::::::::.�:::::::::::.�::::::::::::.�:::::: :::::.�::::xw..............................................................................................................:............................................................................... (WHOLE DOLLARS) (WHOLE DOLLARS)
24 Deficit or Income before add-ons Line 23 times UMAs shown in heading) $2,300,047
Part D. Add-ons for changes in federal law or regulation and other eligibility
25 FICA contributions
26 Unemployment compensation
27 Flood insurance premiums
28 Total Other(specify in Remarks section)
28a Add-on for Family Self Sufficiency Program
28b Other Add-ons for Federal law or regulations
28c Unit reconfiguration
28d Non-dwellings
unit
28e Other approved, not Federal law or regulation
29 Total add-ons sum of lines 25 thru 28
Previous edition is obsolete for PHAPHA Fiscal Years Page 1 Form HUD-52723(12/94)
beginning 1/1/95 and thereafter ref.Handbook 7475.13
�• q
Line Requested by PHA/IHA HUD Modifications
No. Description UM UM
Part E. Calculation of Operating Subsidy Eligibility Before Year-End Adjustments
30 Deficit or income before ear-end adjustments total of lines 24 and 29 2,300,047
31 X Actual or Estimated cost of Independent Audit IA during subject fiscal year 1,930
32 PFS operating subsidy eligibility before year-end adjustments
(greater of line 30 or line 31 If less than zero enter zero 0)) $2,300,047
Part F. Calculation of Operating Subsidy Approvable for Subject Fiscal Year (Note: Do not revise after the end of the subject FY)
33 Prior years'net year-end adjustments(identify individual FYs and amounts under"Remarks") (157,362)
34 Additional subject fiscal year operating subsidy eligibility(specify)
35 Overobligations from prior fiscal years to be recovered in subject fiscal year ( ) ( )
36 Unfunded eligibility in prior years to be obligated in subject fiscal year
37 Other(specify) FUNDING AT 95%PER HUD NOTICE PIH 93-67 (115,002)
38 Other(specify)
39 Other(specify)
40 Unfunded portion due to proration
41 Operating subsidV approvable for subject fiscal year total of lines 32 thru 40 $2,027,683
HUD Use Only Note: Do not revise after the end of the subject FY
43 Amount of operating subsidy approvable for subject fiscal year not funded
44 Amount of funds obligated in excess of operating subsidy approvable for subject fiscal year ...........
..
45 Funds obligated in subject fiscal year (total of lines 41 thru 44)
Must btinq Bud et form HUD-52564 for the subject fiscal ear
Part G. Memorandum of Amounts Due HUD, Including Amounts on Repayment Schedules
46 Total amount due in previous fiscal year(line 49 of form HUD-52723 for previous fiscal year)
47 Total amountto be collected in subjectfiscal year(identify individual amounts under"Remarks") ( ) ( )
48 Total additional amount due HUD (include any amount entered on line 44)
(identify individual amounts under"Remarks"
49 Total amount due HUD to be collected in future fiscal year(s) (Total of lines 46 thru 48)
10dentify individual amounts under"Remarks"
Part H. Calculation of Year-end Adjustment for Subject Fiscal Year
This part is to be completed only after the subject fiscal year has ended
0 adjustments that have been reflected on this form:
5 Indicate the es o
f
types 1
X1 UtilityAdiustment
Unit Months Available
UMAs
[X ITar et Investment nt Income(TII) Adjustment Dwelling
Rental Income
X I Adjustment of Independent endent Audit IA Cost
[ Add-ons
Other(Specify ander' XXRemarks')
.............................................................................................
51 Estimated Investment Income (Ell) 5,951
52 Target Investment Income (TII) 10,084
53 Til adjustment(line 51 minus line 52) (4,133)
54 Utility adjustment(line 22,form HUD-52722-B) (32,917)
55 Combined utility and TII adjustment(total of lines 53 and 54) (37,050)
56 Deficit or (Income)after year-end adjustments (total of lines 30 and 55) 2,262,997
57 PFS operating subsidy eligibility after year-end adjustments (greater of line 31 or line 56) 2,262,997
58 Line 32 of latestform HUD-52723 approved during subject FY
(Do not use line 32 of this revision) 2,300,047
61 Net year-end adjustment for subject fiscal year (line 57 minus line 58) (37,050)
62 Unfunded portion due to proration 1,853
63 Prorated net ear-end adjustment forsub'ectfiscal year 35,197
1 hereby certify that all the information stated herein,as well as any information provided in the accompaniment herewith, is
true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
18 U.S.C. 1001, 1010, 1012;31 U.S.C. 3729, 3802
Signature of Authorized HA Represalatat 0 ve& Date: Signature of Authorized Field Office Representative& Date:
X ]� i��Director 02/05/96 X
Remarks
Previous edition is obsolete fo form HUD-52723(12/94)
beginning 1/1/95 and thereafter Page 2 ref.Handbook 7475.13
Calculation.of Performance U.S. Department of Housing
Funding System Operating Subsidy and Urban Development
PHA/IHA—Owned Rental Housing Office of Public and Indian Housing
OMB Approval No.2577-0029(exp.7/31/96)
Public Reporting Burden for this collection of information is estimated to average 2.5 hours per response, including the time for reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of Information. Send comments regarding this burden estimate
or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer. Office of Information Policies
and Systems, U.S. Department of Housing and Urban Development, Washington,D.C. 20410-3600 and to the Office of Management and Budget, Paperwork Reduction
Project(2577-0029),Washington,D.C.20503.Do not send this completed form to either of these addresses.
Name and Address of Public Housing Agency/Indian Housing Agency:(PHA/IHA) Budget Submission to HUD required
Housing Authority of the County of Contra Costa Type of Submission:
P.O. Box 2759, 3133 Estudi//o Street Original
Martinez, CA 94553 X Revision No:—1
—
Number of HA Units Unit Months Available: (UMAs Subject Fiscal Year: ACC Number: PAS/LOCCS Project No.: Submission Date:
1,131 13,572 103/31/96 SF-182 A 1 o 1 1 1 1 0 1 1 1 9 1 6 1 M 1 02/05/96
Line Requested by PHA/IHA HUD Modifications
No. Descri tion (PUM) (PUM)
Part A. Allowable Expenses and Additions
01 Previous allowable expense level (Line 07 of form HUD-52723 for previous fiscal year) $289.12
02a Line 01 multiplied by.005 1.45
02b Delta from form Hud-52720-B, if applicable(see instructions)[
03 "Requested"year units from latestform HUD-52720-A see Instructions :•>::.::w:::.;:;c::.;:•:;.::;;•>:::;;::::::>::;;:•:;;.;:.»:;;:::>:•:;.;:;::.>:::
...... ........ ..................................:..
04 Add-ons to allowable expense level from previous fiscal year(see instructions)
05 Total of lines 01,02a,02b,and 04 290.57
06 Inflation Factor 1.036
07 Revised allowable expense level (AEL) (line 05 times line 06) 301.03
07a Transition Funding
07b Increase to AEL
08 Allowable utilities expense level from form HUD-52722-A 63.70
09 [ ] Actual or [X] Estimated PUM cost of Independent Audit(IA)during subject fiscal year 0.13
10 Costs Atributable to deprogrammed units
11 Total Allowable Expenses and Additions sum of lines 07 thru 10 $364.86
Part B. Dwelling Rental Income
95
7
12
Total rent roll as of 01 01 $193,577
(
13
Number r of occupied ed unitsas of rent roll date
14 Average monthly dwelling rental charge per unit(line 12 divided by line 13) $184.71
15 Change factor 1 1.03 1.
16 Projected average monthly dwelling rental charge per unit(line 14 times line 15) 190.25
17 Projected occupancy percentage(see instructions) 96.00% %
18 Projected average monthly dwelling rental income per unit line 16 times line 17 $182.64
Part C. Non-dwelling Income
19 Estimated investment income (Ell) 0.00
20 Other income 7.92
21 Total non-dwelling income (line 19 plus line 20) 7.92
22 Total operating receipts (line 18 plus line 21) 190.56
23 PUM deficit or (Income) (line 11 minus line 22) 174.30
Requested by
PHM
HA HUD Modifications
s
•::•:. ::'.�':• :•:�:•� ��•::•:�•::•::; :«�•:�.� • :.�::�.�•: .. •• .•: .: : (w
HOLE
DOLLARS)
HOLE
DOLLARS)
24 Deficit or (income) before onsLine23timesUMAsshownnheadln) $2,365,600
Part D. Add—ons for changes in federal law or regulation and other eligibility
25 FICA contributions 256
26 Unemployment compensation
27 Flood insurance premiums
28 Total Other (specify in Remarks section)
28a Add—on for Family Self Sufficiency Program
28b Other Add—ons for Federal law or regulations
28c Unit reconfiguration
28d Non—dwelling units
28e Other approved,not Federal law or regulation
29 Total add—ons sum of lines 25 thru 28 256
Previous edition is obsolete for PHA/IHA Fiscal Years Page 1 Form HUD-52723(12/94)
beginning 1/1/95 and thereafter ref.Handbook 7475.13
Line Requested by PHA/IHA HUD Modifications
No. Descrl tion UM UM
Part E. Calculation of Operating Subsidy Eligibility Before Year-End Adjustments
30 Deficit or income before ear-end adjustments total of lines 24 and 29 2,365,856
31 Actual or X Estimated cost of Independent Audit IA during subject fiscal year 1,800
32 PFS operating subsidy eligibility before year-end adjustments
neater of line 30 or line 31 If less than zero enter zero 0)) $2,365,856
Part F. Calculation of Operating Subsidy Approvable for Subject Fiscal Year (Note: Do not revise after the end of the subject FY)
33 Prior years'net year-end adjustments(identify individual FYs and amounts under"Remarks") (35,197)
34 Additional subject fiscal year operating subsidy eligibility(specify)
35 Overobligations from prior fiscal years to be recovered in subject fiscal year ( ) ( )
36 Unfunded eligibility in prior years to be obligated in subject fiscal year
37 Other(specify) FUNDING AT 96%PER HUD NOTICE PIH 94-82 (94,634)
38 Other(specify) UTILITY ADJUSTMENT FOR MULTIPLE YEARS (156,601)
39 Other(specify)
40 Unfunded portion due to proration
41 Operating subsidy approvable for subject fiscal year total of lines 32 thru 40 $2,079,424
HUD Use Only Note: Do not revise after the end of the subject FY
43 Amount of operating subsidy approvable for subject fiscal year not funded
44 Amount of funds obligated in excess of operating subsidy approvable for subject fiscal year
45 Funds obligated in subject fiscal year (total of lines 41 thru 44)
Must be the same as line 690 of the O erati na Bud a at,form HUD-52564 for the subject fiscal ear
Part G. Memorandum of Amounts Due HUD, Including Amounts on Repayment Schedules
46 Total amount due in previous fiscal year(line 49 of form HUD-52723 for previous fiscal year)
47 Total amount to be collected in subject fiscal year(identify individual amounts under"Remarks") ( ) ( )
48 Total additional amount due HUD (include any amount entered on line 44)
(identify individual amounts under"Remarks"
49 Total amount due HUD to be collected in future fiscal year(s) (Total of lines 46 thru 48)
i(Identifv individual amounts under"Remarks"
Part H. Calculation of Year-end Adjustment for Subject Fiscal Year
This part is to be completed only after the subject fiscal year has ended
50 Indicate the types of adjustments that been
reflected on this form:
I ] Utility Adjustment Unit Months Available ble(UM
As
)
] Tar et Investment IncomeRII)
AdjustmentDwelling Rental Income
Ij Adjustment of Independentendent Audit(IA)Cost
Add-ons
Other(Specify under'Remarks'
.............................................................................................
51 Estimated Investment Income (Ell)
52 Target Investment Income (Til)
53 Til adjustment(line 51 minus line 52)
54 Utility adjustment(line 22,form HUD-52722-13)
55 Combined utility and TII adjustment(total of lines 53 and 54)
56 Deficit or (Income)after year-end adjustments (total of lines 30 and 55)
57 PFS operating subsidy eligibility after year-end adjustments(greater of line 31 of line 56)
58 Line 32 of latest form HUD-52723 approved during subject FY
(Do not use line 32 of this revision)
61 Net year-end adjustment for subject fiscal year (line 57 minus line 58)
62 Unfunded portion due to proration
63 1 Prorated net year-end adjustment for subject fiscal year
I hereby certify that all the information stated herein,as well as any information provided in the accompaniment herewith, is
true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
18 U.S.C. 1001, 1010, 1012;31 U.S.C. 3729, 3802
Signature of Authorized HA Representative& Date: Signature of Authorized Field Office Representative& Date:
X 02/05/96 X
Remarks
Line 33 - FYE 3/31/95
Previous edition is obsolete fo form HUD-52723(12/94)
beginning 1/1/95 and thereafter Page 2 ref.Handbook 7475.13