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Home My WebLink AboutMINUTES - 02271996 - C106 TO: BOARD OF SUPERVISORS PD200-9601B.4.1 FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES = E== Contra DATE: FEBRUARY 27, 1996 Costa SUBJECT: REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., County MARTINEZ&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT 'A coors`t'{ 1950 PARKSIDE DR.,CONCORD&2970 WILLOW PASS RD.,CONCORD SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on September 19, 1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the County Courthouse at 725 Court Street, Martinez, and the Mt. Diablo Municipal Court facilities at 1950 Parkside Drive and 2970 Willow Pass Road, Concord. II. FINANCIAL IMPACT Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance Policy over $50,000.00. III. BACKGROUND A. On Thursday, September 14, 1995, the County Courthouse at 725 Court Street, Martinez and the Mt. Diablo Judicial District court facilities at 1950 Parkside Drive, Concord, and 2970 Willow Pass Road, Concord, were severely damaged by fire, making the buildings unusable. Also, furnishings and files were damaged or destroyed. 725 Court Street houses courts and support functions, County Clerk-Recorder offices and District Attorney offices. The other sites house courts and support functions. B. By Resolution No. 951 dated September 19, 1995, the Board 1) found that an emergency exists, 2) delegated authority to the General Services Director to proceed in the most expeditious manner to repair the fire damage and to provide temporary facilities as required to maintain County operations while repairs are made, 3) directed the General Services Director to make reports to enable the Board to review the emergency actions and to determine that there is a need to continue the action, and 4) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. On October 10 and 24, 1995,November 7 and 28, 1995,December 12, 1995, January 16, 1996, and February 6, 1996, the Board determined that there was a need to continue the emergency action. CONTINUED ON ATTACHMENT: X YES SIGNATURE: &kA&Uf_ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. CC: General Services Department ATTESTED Febnla.ry 27, 1996 Architectural Division Lease Management PHIL BATCHELOR,CLERK OF THE BOARD OF Accounting SUPERVISORS AND COUNTY ADMINISTRATOR File:PD225-9603/A.5;PD225-9604/A.5;PD250-9618/A.5 County Administrator's Office Risk Management BY DEPUTY County Counsel Mt.Diablo Judicial District(Via A.D.) Superior Court(Via A.D.) 2A01 S15B.WPD RH:Is Page 1 of 2 M382 (10/88) C, 10b REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., PD200-9601B.4.1 MARTINEZ,&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT FEBRUARY 27, 1996 1950 PARKSIDE DR., CONCORD AND 2970 WILLOW PASS ROAD,CONCORD 1 C. Immediately after the fire, the Director of General Services provided temporary accommodations for occupants of the fire damaged facilities and retained Paul Davis Commercial Restoration of Benicia ("PDS") to mitigate damage and restore the building contents, and to repair and reconstruct building elements damaged or destroyed by the fire. A contract effective September 14, 1995 was executed for building demolition and reconstruction work at 725 Court Street, Martinez, and 2970 Willow Pass Road, Concord, and blanket purchase orders were issued to PDS for the other services related to fire damage mitigation and contents restoration. A contract effective September 14, 1995 was executed by PDS for building demolition at 1950 Parkside Drive, Concord. Also, a consulting services agreement was issued to O'Brien-Kreitzberg, Inc. for project management and inspection services, effective October 9, 1995, for all the fire damage projects. D. Document preservation and restoration is continuing. 1. Cleaning and sorting of files which were simply coated with soot was substantially completed by PDS. 2. A contract with Document Reprocessors was executed for restoration or copying of remaining files which were soaked, burned, scorched or more heavily damaged by smoke. 3. The Director of General Services leased space at 636 Ward Street and at 628 Escobar Street to house the document restoration process which is being conducted by Document Reprocessors. The restoration process is expected to take another three to four months. 4. Damaged files were initially stored, sorted or treated in trailers at each site. More than half of the trailers around 725 Court Street were removed by November 10, 1995 and the remaining trailers were removed on December 29, 1995. Remaining files were moved to the leased buildings on Ward Street and on Escobar Street, where file restoration is continuing. E. At 725 Court Street, contractors cleaned the building and it was reoccupied as follows:. 1. The District Attorney reoccupied the fourth and fifth floors during the week of October 9, 1995. 2. The third floor courts were occupied during the week of October 23, 1995. 3. The second floor courts, except for Rooms 212 and 214, were occupied the week of October 29, 1995. Rooms 212 and 214 were occupied November 13, 1995. 4. The first floor, except for the Clerk-Recorder's area was occupied the week of November 6, 1995. A consulting services agreement with George Miers and Associates, Architects, was issued. Plans for reconstruction and remodeling of the burned Clerk-Recorders office were completed by the consulting architect. A construction contract effective October 27, 1995 with William Dahn Construction was executed for reconstruction of the Clerk-Recorder's area. Reconstruction is expected to be completed by the end of March, 1996. F. At 2970 Willow Pass Road, demolition of damaged building elements, cleaning and reconstruction of the roof and exterior walls were completed by PDS. A contract effective October 27, 1995 with RGM and Associates, Inc. was executed for reconstruction of the building interior. The courtroom was completed and occupied on December 4, 1995. All other work was completed by the end of January 1996. G. At 1950 Parkside Drive, where the building was almost entirely destroyed by fire, demolition and cleaning were completed by PDS. The remaining crawl space and floor structure were protected from the weather and secured from unauthorized entry. The City of Concord is negotiating to acquire the property from the County. The municipal court functions displaced by the fire are being housed at the George Gordon Center in Martinez until replacement space has been prepared for use by the court. H. The county services which were displaced by the fire damage at 1950 Parkside Drive continue to function in temporary accommodations. They cannot continue to use these temporary accommodations without impairing the continued conduct of county operations or services. Also, damaged files must be sorted and restored before county services can return to normal. Therefore, it is necessary to continue the emergency action previously taken by the Board in order to complete the cleaning, restoration and reconstruction in the shortest time possible. To halt the continuing work and solicit open competitive bids to complete the work would greatly prolong the process and extend the impaired conduct of county operations and services. 2A01 S 1 SB.WPD RH:ls Page 2 of 2