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HomeMy WebLinkAboutMINUTES - 02271996 - C105 TO: BOARD OF SUPERVISORS Contra r c FROM: /J Costa Phil Batchelor, County Administrator '< County DATE: February /20 1996 sra coiii+`� susiECT: Monthly Progress Reports on the Merrithew Hospital Replacement Project SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION ' o RECOMMENDATION ACKNOWLEDGE receipt of the monthly progress report (dated January 1996) prepared by O'Brien-Krietzberg & Associates, Construction Managers, on the status of the Merrithew Memorial Hospital Replacement Project, including Contract Compliance Services prepared by Technical Data Corporation. BACKGROUND The contract for construction management with O'Brien-Krietzberg & Associates for the Merrithew Memorial Hospital Replacement Project requires a monthly status report, including the contractors ' compliance with the MBE/WBE and affirmative action contract requirements, to be filed with the Project Director in the Office of the County Administrator. A copy of the monthly progress reports are provided to the Clerk of the Board and the Board of Supervisors for information purposes . CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON Eehrunr3Tl 77, 1996 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED Febri_1ary 279 1996 Contact: DeRoyce Bell, CAO (646-4093) PHIL BATCHELOR,CLERK OF THE BOARD OF Cc: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR F. Puglisi, HSD (via CAO) O'Brien-Kreitzberg & Assoc. (via CAO) E. Kuevor, AAO (via CAO) BY DEPUTY l : I 111 a _ + <�.,.k � • 2 ':T.Y,`�+h4`zr Kms.`�k�`-'��r_:�+�y,�it�.�. _L�+j$� . k"'�\Ik'•x"i}` Y�VsbK k��� i.v{'wur�.,�... y h^( - � . .• ,�' =L-Su fro,, ,.y'x"f•C`_�+.n.�: s g }Swa 1 s _' f+l�R'a� J!f l� • �'` 4� `�`f k .� :. � • 3`' „.+ �1 ' f ' 1 tr. :':i.. + + 9t I�� ► •i�f•�- t IMP .}:S+ t„-•..' t.1/r t »i ` L'`�ti i�:�'� _ :q ti�� .. Y'r� 'L'� s�t.,�..�.�yh-;`• �. rt'(�'�"�4� .'',�— � ,, �I�l��,;ll;� ��?` ! •1:�'�a{�',ti�F���a: �' .;.�tW ��� • t' � .+� > i C". ,r . L -1�, EXECUTIVE SUMMARY Project Status: Progress during the month of January was good; hampered only slightly by rain. Structural steel continued to be the dominant activity with the crane lifting the steel members into place or "hanging" the steel. The members were then bolted, and finally welded. Due to the complex and critical nature of the moment frame weld connections, a welder approval process took place, testing the individual welders . By the end of the month, 2, 000 tons of steel were placed and the structure was nearly "topped-out" or full height. Metal decking and metal stairs closely followed the erection of steel and was completed up through the fourth floor. As the metal deck was completed, inserts in the deck for mechanical and electrical services commenced. Preparation for above ceiling systems began with the placement of hangers. Miscellaneous concrete continued to be placed around the site such as equipment pads and retaining walls . Electrical and plumbing rough-in continued. Several pieces of large mechanical equipment, the boilers, emergency generators, and the chillers were set. The programming document for the telecommunication scope has been approved and the consultant is proceeding with design development. Budget: The total project budget is $81, 841, 000. The attached project cost report shows revised forecast amounts following a mid- course financial adjustment. Current expenditures have been updated. Schedule: Taking into account the approved extension, the contractor is still 16-20 days behind schedule on structural steel fabrication. The contractor is investigating ways to mitigate this delay without impact to the overall completion date and will submit its recovery schedule by mid-February. The critical path continues to run through structural steel, then it will flow into the activities which prepare for the placement of concrete on floors 2-6. 1 (2 - 105 N N O ti M N CW) "CT fl- O 00 M t0 — to D 00000 tr) "Cr M Ict NOr cD t N r N 00 1 11 N 00 CO CO r' M O) 00 p E N O r M LO fl- N 00 r� tri d7 tr) 00 06 E-1 fj O 0D 0 E4 N r LON P+ d N a) 6F3 N N E W V) N 69 6F 6F}69 69 N t`- 64 O 64 69 69. 6% 649. 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W Z J Q Q O V E— W rn Co C U co ¢ _ rn m W J � Q U) T O 2 ¢ J � T W W LL m � W � c ca cr- Z O a w O - C m - N n a TECHNICAL DATA CORPORATION CONTRA COSTA COUNTY CONTRACT NO. 33847 MONTHLY REPORT PROGRESS REPORT JANUARY 1996 Highlights for the period January 1, 1996 through January 31, 1996: 1. Invoking new operating procedures. 2. Reviewing and solidifying new procedures with the prime Contractor's staff. 3. Assisting the General Contractor and Sub-Contractors with new methodologies to meet the MBE/WBE affirmative action-requirements. 4. Continued outreach with craft unions and community training programs to improve the MBE/WBE data base. 5. Attending and participating in meetings. 6. Coordination with Construction Manager, the General Contractor and Sub- Contractors. 7. Monitoring and reporting job site activities. During the months of December 1995 and January 1996, TDC staff reviewed the in place procedures, prepared new procedures and guidelines, worked with the General Contractor's staff and the County Compliance Officer in invoking changes in the methods of compliance monitoring. The objective of this effort was to establish a valid method of collecting, reviewing and reporting more accurately and timely the activities occurring at the project site. The new review and reporting methods were discussed with the General Contractor and his staff for their understanding and input. The intent was to make sure the transition would not disrupt activities at the project site or cause a hardship on the Sub-Contractors. In our review of December and January information, there appears to be a marked improvement in the timing and accuracy of the information. TDC continued an aggressive outreach effort in January with craft unions, community training organizations, MBE/WBE trade associations and the American Sub-Contractors Association in providing information/resources in our assistance to the General Contractor and the Sub-Contractors in meeting the MBE/WBE Sub- Contractor requirement and the MBE/WBE workforce goals. The reception we received and assistance from each organization was positive. All of the information collected was added to the TDC overall data base. During January, TDC staff attended 14 official meetings with the Construction Manager,the General Contractor and the Contra Costa County Compliance Officer. These meetings covered an array of topics. The most productive meetings were with the General Contractor's AA/EEO Officer, i.e., in these meetings TDC staff and the AA/EEO Officer reviewed contract change orders,possible 2nd tier sub-contract work and replacement of a major 1st tier sub-contractor. From these reviews we arrived at over $600,000.00 worth of sub-contract work available. TDC staff is currently doing outreach to develop a list of at least three MBE/WBE firms in each of the available sub-contract trades and assist them in quoting the General Contractor for this work. In addition to this, several of the major 1st tier Sub- Contractors have indicated an interest in meeting with the AA/EEO Officer and TDC to discuss 2nd tier sub-contract work that they normally sub out. This type of effort is very positive for the project. Another positive meeting was with the Contractor/Sub-Contractors' AA/EEO Officers. In that meeting the new monitoring methods were discussed. Each firm present was very receptive to the new reporting and outreach methods invoked. Several craft unions and community training program representatives were present. They also were supportive of the suggested workforce outreach methodology. Monitoring and reporting job site activities is still a question: i.e., the pre- construction conference was a one-time event and is long past. Partnering, establishing committees are pro forma. The real task at this juncture is to monitor the job site activities and apply the requirements of the specifications. The MBE/WBE specification is described in Section E of the Specification. Section E is impacted by guidelines from the Office of Federal Contract Compliance that supersede state and local minority and women workforce utilization guidelines. Likewise MBE/WBE outreach and good faith efforts must meet a federal standard (CFR 49, Part 23) to guard against reverse discrimination. Persons who write standards into local programs and those who monitor the activities on projects must be very sure their effort is within the established guidelines and is not open to challenge. Gathering and reporting information for the sake of collecting an abundance of information is superfluous and self-serving if it is not correct, or does not lead to defensible conclusions, negative or positive. TDC staff has reviewed past reports, matched the final data reported with original source data on file at the site and concluded that some of the final reported data was not consistent with the source data. The basic inconsistences seem to emanate from transposition of massive amounts of numbers that could more accurately and expeditiously reported by use of source documents. � • jos In this report you will notice that fewer data charts are used. However, the charts used are original source documents (the Minority and Women Utilization forms), signed and submitted weekly by each Contractor/Sub-Contractor to the General Contractor (Centex Golden Construction Company). This form reports each Contractor's workforce by sub trades, craft, ethnicity and gender of workers. This Information is reviewed by the TDC Labor Compliance Officer at the job site and is authenticated by matching it with the Inspector's Daily Report (IDRs), the Contractor's Foreman/Leadman and by unannounced random interviews with the Contractor/Sub-Contractors' employees on the job site at their work stations. This process is in compliance with the Federal Office of Contract Compliance Manpower Utilization Guidelines and is the only accurate source data from which other information is derived. In addition to this process, the General Contractor's staff extracts, digests and prepares a weekly monitoring chart reporting the findings. The General Contractor then summarizes this same information monthly and adds to it activities from prior month. The activity reported above meets and exceeds the requirements outlined in the specifications, Section E, item I IA, parenthesis 2. Any additional information needed or wanted can be extracted from these charts/forms by a simple addition on interpreting the charts. To attempt to redefine or extend this base data into expanded charts and graphs is costly and introduces errors that are almost impossible to control. c . M50 ATTACHMENT 1 COMMENTS ON MEETINGS ATTENDED During the month of January 1996, TDC attended 14 meetings in Martinez. They fell into the following three categories: 1. Project Meeting (4 meeting) 2. Labor Compliance Orientation for Centex (D. Crosby, J. O. Hutton and F. Crosby) (1 meeting) 3. AA/EEO Meetings (9 meetings) The products of these meetings were as follows: 1. Project Meeting: General information on project scheduling, coordination and related technical problem areas not directly tied to MBE or EEO issues. However,these meetings did provide a forum for requests that later turned out useful, e.g., CPM Schedule, 1st tier sub- contractor directory, Primavera produced work schedule by sub- contractor and dollar amounts of each 1st tier sub-contractor. 2. The Labor Co rMpliance Orientation conducted by TDC (D. Crosby) laid the foundation for the efficient and timely collection of MURs, payrolls and other employment data by trades. 3. In the remaining nine AA/EEO Meetings, a wide variety of issues were covered. They included: A. Reports B. Contents of Reports C. Frequency of Reports D. Monitoring E. Division E Requirements F. Union Issues Related to New Hires G. Frequency of Meetings H. Labor Compliance 1. Contractors Out of Compliance J. Scope of Work, Level of Work K. Sanctions L. Pursuit of New Sub-Contracting Opportunities for MBEs and WBEs M. Project Goals N. Female Participation in Workforce O. Pursuit of Specific Sub-Contracts P. Plan for making reports conform to Division E Q. Outreach R. Role of TDC e ATTACHMENT 2 OUTREACH ACTIVITIES FOR NEW WORK Within the construction of the Merrithew project there still remain a number of construction contract opportunities yet to be awarded. These new opportunities will arise as 1st tier sub contractors decide to sub out some parts of their contracts and because there will be a small amount of new work produced by change orders. Additionally, Centex Golden Construction Co. will from time to time identify requirements for new work as the project unfolds. During the month of January 1996, this process has generated the following contract opportunities: 1. Painting $200,000 Range 2. Signage $200,000 Range 3. Carpentry/Remodeling $ 15,000 4. Electrical $ 15,000 5. Rough Carpentry $ 20,000 6. Fiber Glass Planter Liners $ 5,000 7. Elastomeric Waterproofing $ 5,000 S. Medical Equipment Installation $ 10,000 9. Demolition $ 8,000 10. Final Clean-up $ 25,000 It is to be expected that these kinds of small bid items will continue to surface throughout the remaining eighteen months of this project. Technical Data Corporation (TDC) will, as part of its scope of work, commit the requisite level of effort needed to ferret out this type.of work by working closely with Centex Golden Construction Co., the General Contractor, and each of the 1st tier sub contractors on a continuous basis. At the same time, TDC will also make the requisite efforts to link these small contracts with the new under-represented segments of the MBE/WBE community-- especially the East Bay MBE/WBE communities. in general, these efforts will take the following shape. 1. For each project plans and specifications will be reviewed by TDC to determine scope of the job. 2. Appropriate MBE/WBEs will be provided with enough details of the job for him/her to decide if they want to quote. 3. Access to plans and specifications will be provided and appropriate assistance, if needed, will be given in estimating and quantity take-offs. 4. TDC will facilitate the linkage between MBE Sub-Contractor and the General Contractor. 5. Where needed,TDC will assist the MBE/WBE Sub-Contractor "negotiate"the paper trail associated with public sector contracting. 6. Where needed (it will be needed in many cases), the MBE will be assisted with union issues, labor compliance, bonding, financing, scheduling, post award follow through and a host of other issues that will normally surface in some phase of the process. While the above ten potential contracts only represent a modest amount, they do indeed represent a positive proactive movement. This is a significant development. ATTACHMENT 3 ` •��� �MEaYvi�4� TECHNICAL DATA CORP 1900 POWELL ST., SUITE 1170 u, EMERYVILLE, CA 94608 5101652.8851 6 j o FAX NO. 510/652-8013 S4CAAMEN� . February 1, 1996 TO: Doug Crosby FROM: Frank Crosby SUBJECT: Monthly Report Enclosed are all Work Force Utilization Reports submitted by sub-contractors during the month of December. The only contractors to submit Weekly Utilization Reports that have weekly breakdown of work hours by trade are Herrick and R & R Maher. Alamillo Steel, Ellis Co., Contra Costa Electric, Mid-State Steel and F. W. Spencer submitted Monthly Work Force Utilization Reports. These reports provide only a monthly total of work hours by trade. Carone and Surveyors Group did not submit any Work Force Utilization Reports. According to Kelly of Centex-Golden, the reason most contractors only submitted Monthly Work Force Utilization Reports was because they were informed by Centex-Golden that for December 1995 only, monthly reports were required. These instructions were given to the subs as a result of a meeting between CG and TDC. At this meeting TDC informed CG that only monthly MEURs would be required. Starting again in January 1996, however, each sub will once again submit Weekly and Monthly Work Force Utilization Reports. The only report generated by CG is the Monthly Work Force Utilization (running total) by contractor (only). CG does not generate any Work Force Utilization reports by trade. Any Work Force Utilization Reports that have trade breakdowns were created by Jake Sloan. Unless I extract the missing information from December's payroll reports, the reports that Contra Costa County are requesting will be incomplete. fc:sm 3841 AIRPORT BLVD. :475 CAMINO DEL RIO SO. 2775 COTTAGE WAY SUITE 510 °UITE 214 SUITE 15 LOS ANGELES.CA 90045 iv N CIEGO.CA 92108 SACRAMENTO.CA 95825 (310)641-2823 .6191282-1 7 95 rAY 11111 t;41.n1114 :9161 483.3708 SCHEDULE A DECEMBER WORK HOURS BY TRADE ' J S • 4. a • o p I i a r :. n CP y a r- v � 3 n► O s u � Z r + i L 4 Z ►"y v � O � ww o e U ., a U.. r R Q ww 0 MO • s � _ ,a► too • � � ¢ .. 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C W a , 'C cw7 O o0 O C 0 Lo Q) O W O ry O 0) LU N a Q 0 0 0 0 0 0 0 0 2 w Q a o 0 0 o v o o O O O O ic, 1010, z w Q N Q O O O O O O O O (D N Co O O O O O O O O U w 2 Q a T) O O tq O O NN M O t- _ st N �D N N r- ems- co oo r r O O O O O O O O w Y U mO O O O 1 0 0 � r r O O O co O co co O O M O � inU.tq N N N r M J W J w Q } co co O Lo M O co O O co _O O N O a g co M O ON M �., W r r OLU C O y Z w Z w s Z w Z w cn C7 m z z z z d z z z z X CL qa m = a a5 = a a5 a m x N 0 a- E- ai a CD/) ¢ f- ai ' Q c=n O 0 a) _ o c c p. >% a tom- Z .r > a -� Q H 0a mcu cu c m of of of �j �. U) C� U !—!I—'