Loading...
HomeMy WebLinkAboutMINUTES - 02271996 - C.104-108 DATE ITEM# CONSIDERED WITH LISTED IN ERROR DELETED TO: BOARD OF SUPERVISORS Contra r Costa FROM: Phil Batchelor, County Administrator ��,� '< _.". .a County DATE: February 20, 1996 r �T SUBJECT: Monthly Progress Reports on the Merrithew Hospital Replacement Project SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION ACKNOWLEDGE receipt of the monthly progress report (dated January 1996) prepared by O'Brien-Krietzberg & Associates, Construction Managers, on the status of the Merrithew Memorial Hospital Replacement Project, including Contract Compliance Services prepared by Technical Data Corporation. BACKGROUND The contract for construction management with O'Brien-Krietzberg & Associates for the Merrithew Memorial Hospital Replacement Project requires a monthly status report, including the contractors ' compliance with the MBE/WBE and affirmative action contract requirements, to be filed with the Project Director in the Office of the County Administrator. A copy of the monthly progress reports are provided to the Clerk of the Board and the Board of Supervisors for information purposes. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE 'PPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON FPhniar1T 7.7, 1996 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED February 279 1996 Contact: DeRoyce Bell, CAO ( 646-4093) PHIL BATCHELOR.CLERK OF THE BOARD OF M. County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR F. Puglisi, HSD (via CAO) O'Brien-Kreitzberg & Assoc. (via CAO) E. Kuevor, AAO (via CAO) BY AA ILLA DEPUTY Y' If I 1 1 • If 1 1 1 1 ' � s CSC•-•..:. ��; ss r - t.• -K M".'� ."1,'y"yt�}'�. l! i''�ti!}ay � �n 8 •1U•�� } ATT,;P" ry �! � � ,�: A A t .t: '•'tee► www i �: N �9��w., 5 • 51 J RR •5,•4 i• v •� � --- �L�M�I�ia'.Y'�- ., j '�Y "� � ' �' r ' � q•rg Al�,l(�y.-'•�v ,. `f I: �INS a. - tet. - �Ir. _ls.. �;�fi..l'Rt!#-• •,+1>, _ �. •p 161 10- •t'•°_ �'� /:.�{1 : .11,1 Mksi �• �,�: ►�tw ; I ,Mi ALAI r 1� wAmammaw e i .a s. •.�s�,� 7 ��t"o'��J `'F 4,k "W,"76i:� -slF�,l1'�I�}�Y_ ,�. 1�,.t 71l i ' EXECUTIVE SUMMARY Project Status: Progress during the month of January was good; hampered only slightly by rain. Structural steel continued to be the dominant activity with the crane lifting the steel members into place or "hanging" the steel . The members were then bolted, and finally welded. Due to the complex and critical nature of the moment frame weld connections, a welder approval process took place, testing the individual welders . By the end of the month, 2, 000 tons of steel were placed and the structure was nearly "topped-out" or full height. Metal decking and metal stairs closely followed the erection of steel and was completed up through the fourth floor. As the metal deck was completed, inserts in the deck for mechanical and electrical services commenced. Preparation for above ceiling systems began with the placement of hangers . Miscellaneous concrete continued to be placed around the site such as equipment pads and retaining walls . Electrical and plumbing rough-in continued. Several pieces of large mechanical equipment, the boilers, emergency generators, and the chillers were set. The programming document for the telecommunication scope has been approved and the consultant is proceeding with design development. Budget: The total project budget is $81, 841, 000. The attached project cost report shows revised forecast amounts following a mid- course financial adjustment. Current expenditures have been updated. Schedule: Taking into account the approved extension, the contractor is still 16-20 days behind schedule on structural steel fabrication. The contractor is investigating ways to mitigate this delay without impact to the overall completion date and will submit its recovery schedule by mid-February. The critical path continues to run through structural steel, then it will flow into the activities which prepare for the placement of concrete on floors 2-6 . 1 N N O h CO) N CO) It 1` O moi' 00 M to CD D QOOCO LnqT M tet' NOS- W qct N �Wi f N 00 T- 7" N 00 to co 11- M 0) Co p E r4 O ll M tf) � N 00 P, Lf) � r Lf) 00 O 00 � .- Lf) O O N � Lf) O 6G} CO r O E e- T- N •'- Lf) N I- q' NM 6H N N E M Lf) N 6F} 69 6F}6f} 64 CV r- 69 O 6964 6R604. 6% N U i9 z O O O O O O O 0 0 0 O O O O O O O O O O O O O O O O O CD E H 0 0 0 O O O O O O O O O O p E rz xi h Lf) O O O 00 CD O Lf) Lf) " r W E O (0 't N Lf) 00 Lf) N — Ln 00 1- LO .� 04 U A 0) U 69 69 69 t 0 � N c0 CD 0) t0 ap FO ) O 69 69 6H V-1tet' 69 6Ll9 69 69 co ifs U O x E ti � CO CDDw00ti ~ U O ci w pad Lo (D co N M D p H LO LL') Lf) O H U to H oor- N N N ti O f` a � a PC N 00 i ti:17 V01 ♦ A O �� rO00 ti OD N M 6H 69 603 U U 0 69 6H i~A U � H H Z U 0 A E4 X 0 0 OHO N t) 'A U LO N qt co o p xco ti v CT w o H , v 6M9 6N9 04 LO co 1- C14 co N Cr �� w a � w c o z U E-4H E4 (nn H w � U ° dao 01 H w w W H Q U w P4 z0 H 0w &4 °� az H Va W Ca,') H E-4 E- � � H W °a ral Im E-4 0 H H I En H H H C9 O H D D W U0 z LlEiz x ZEnm E U' E w H 0 H H' �,' r-I N m w [+ z H- O W q m � 0 � w H F x H 0 W W W H Z U x H z H o a H a 0 U W E O E-1 E-4u u 0 w u4a U p� chi Ea E W D U W l< to D U U U D H E H ►a E-i x >+ E >+ E-4 E OG 4 4 4 E x U ED H E 19 H E� H H E a a a H D w a a z uzxE u ocan s z toC] o a 0 H ZO O O E4 O rx 0 0 w O H H H D O a O U U U 0 U 4 0 x a U CO M M w U a E CA Z I C a � v2 i r d IR (Doiojf E = Cn } ' M O Z' CL OE J 4): mu EL ! S O ®R I LL w OE O Ln : (Y) < I I [11 LL O O d : LL : J Z U co < O rn co _ to O T ww LL �► 2 w w >- m h Q Z © CL Ta R O m Ul `2 U} Gni dI m ; TECHNICAL DATA CORPORATION CONTRA COSTA COUNTY CONTRACT NO. 33847 MONTHLY REPORT PROGRESS REPORT JANUARY 1996 Highlights for the period January 1, 1996 through January 31, 1996: 1. Invoking new operating procedures. 2. Reviewing and solidifying new procedures with the prime Contractor's staff. 3. Assisting the General Contractor and Sub-Contractors with new methodologies to meet the MBE/WBE affirmative action-requirements. 4. Continued outreach with craft unions and community training programs to Improve the MBE/WBE data base. 5. Attending and participating in meetings. 6. Coordination with Construction Manager, the General Contractor and Sub- Contractors. 7. Monitoring and reporting job site activities. During the months of December 1995 and January 1996, TDC staff reviewed the in place procedures, prepared new procedures and guidelines, worked with the General Contractor's staff and the County Compliance Officer in invoking changes in the methods of compliance monitoring. The objective of this effort was to establish a valid method of collecting, reviewing and reporting more accurately and timely the activities occurring at the project site. The new review and reporting methods were discussed with the General Contractor and his staff for their understanding and input. The intent was to make sure the transition would not disrupt activities at the project site or cause a hardship on the Sub-Contractors. In our review of December and January information, there appears to be a marked improvement in the timing and accuracy of the information. TDC continued an aggressive outreach effort in January with craft unions, community training organizations, MBE/WBE trade associations and the American Sub-Contractors Association in providing information/resources in our assistance to the General Contractor and the Sub-Contractors in meeting the MBE/WBE Sub- Contractor requirement and the MBE/WBE workforce goals. C' • /D5' The reception we received and assistance from each organization was positive. All of the information collected was added to the TDC overall data base. During January, TDC staff attended 14 official meetings with the Construction Manager,the General Contractor and the Contra Costa County Compliance Officer. These meetings covered an array of topics. The most productive meetings were with the General Contractor's AA/EEO Officer, i.e., in these meetings TDC staff and the AA/EEO Officer reviewed contract change orders,possible 2nd tier sub-contract work and replacement of a major 1st tier sub-contractor. From these reviews we arrived at over $600,000.00 worth of sub-contract work available. TDC staff is currently doing outreach to develop a list of at least three MBE/WBE firms in each of the available sub-contract trades and assist them in quoting the General Contractor for this work. In addition to this, several of the major 1st tier Sub- Contractors have indicated an interest in meeting with the AA/EEO Officer and TDC to discuss 2nd tier sub-contract work that they normally sub out. This type of effort is very positive for the project. Another positive meeting was with the Contractor/Sub-Contractors' AA/EEO Officers. In that meeting the new monitoring methods were discussed. Each firm present was very receptive to the new reporting and outreach methods invoked. Several craft unions and community training program representatives were present. They also were supportive of the suggested workforce outreach methodology. Monitoring and reporting job site activities is still a question: i.e., the pre- construction conference was a one-time event and is long past. Partnering, establishing committees are pro forma. The real task at this juncture is to monitor the job site activities and apply the requirements of the specifications. The MBE/WBE specification is described in Section E of the Specification. Section E is impacted by guidelines from the Office of Federal Contract Compliance that supersede state and local minority and women workforce utilization guidelines. Likewise MBE/WBE outreach and good faith efforts must meet a federal standard (CFR 49, Part 23) to guard against reverse discrimination. Persons who write standards into local programs and those who monitor the activities on projects must be very sure their effort is within the established guidelines and is not open to challenge. Gathering and reporting information for the sake of collecting an abundance of information is superfluous and self-serving if it is not correct, or does not lead to defensible conclusions, negative or positive. TDC staff has reviewed past reports, matched the final data reported with original source data on file at the site and concluded that some of the final reported data was not consistent with the source data. The basic inconsistences seem to emanate from transposition of massive amounts of numbers that could more accurately and expeditiously reported by use of source documents. In this report you will notice that fewer data charts are used. However, the charts used are original source documents (the Minority and Women Utilization forms), signed and submitted weekly by each Contractor/Sub-Contractor to the General Contractor (Centex Golden Construction Company). This form reports each Contractor's workforce by sub trades, craft, ethnicity and gender of workers. This Information Is reviewed by the TDC Labor Compliance Officer at the job site and is authenticated by matching it with the Inspector's Daily Report (IDRs), the Contractor's Foreman/Leadman and by unannounced random interviews with the Contractor/Sub-Contractors' employees on the job site at their work stations. This process is in compliance with the Federal Office of Contract Compliance Manpower Utilization Guidelines and is the only accurate source data from which other information is derived. In addition to this process, the General Contractor's staff extracts, digests and prepares a weekly monitoring chart reporting the findings. The General Contractor then summarizes this same Information monthly and adds to it activities from prior month. The activity reported above meets and exceeds the requirements outlined in the specifications, Section E, item 11A, parenthesis 2. Any additional information needed or wanted can be extracted from these charts/forms by a simple addition on interpreting the charts. To attempt to redefine or extend this base data into expanded charts and graphs is costly and introduces errors that are almost impossible to control. ATTACHMENT 1 COMMENTS ON MEETINGS ATTENDED During the month of January 1996, TDC attended 14 meetings in Martinez. They fell into the following three categories: 1. Project Meeting (4 meeting) 2. Labor Compliance Orientation for Centex (D. Crosby, J. O. Hutton and F. Crosby) (1 meeting) 3. AA/EEO Meetings (9 meetings) The products of these meetings were as follows: 1. Project Meeting General Information on project scheduling, coordination and related technical problem areas not directly tied to MBE or EEO issues. However,these meetings did provide a forum for requests that later turned out useful, e.g., CPM Schedule, 1st tier sub- contractor directory, Primavera produced work schedule by sub- contractor and dollar amounts of each 1st tier sub-contractor. 2. The Labor Compliance Orientation conducted by TDC (D. Crosby) laid the foundation for the efficient and timely collection of MURs, payrolls and other employment data by trades. 3. in the remaining nine AA/EEO Meetings, a wide variety of issues were covered. They included: A. Reports B. Contents of Reports C. Frequency of Reports D. Monitoring E. Division E Requirements F. Union Issues Related to New Hires G. Frequency of Meetings H. Labor Compliance I. Contractors Out of Compliance J. Scope of Work, Level of Work K. Sanctions L. Pursuit of New Sub-Contracting Opportunities for MBEs and WBEs M. Project Goals N. Female Participation in Workforce O. Pursuit of Specific Sub-Contracts P. Plan for making reports conform to Division E Q. Outreach R. Role of TDC e ATTACHMENT 2 OUTREACH ACTIVITIES FOR NEW WORK Within the construction of the Merrithew project there still remain a number of construction contract opportunities yet to be awarded. These new opportunities will arise as 1st tier sub contractors decide to sub out some parts of their contracts and because there will be a small amount of new work produced by change orders. Additionally, Centex Golden Construction Co. will from time to time identify requirements for new work as the project unfolds. During the month of January 1996, this process has generated the following contract opportunities: 1. Painting $200,000 Range 2. Signage $200,000 Range 3. Carpentry/Remodeling $ 15,000 4. Electrical $ 15,000 5. Rough Carpentry $ 20,000 6. Fiber Glass Planter Liners $ 5,000 7. Elastomeric Waterproofing $ 5,000 8. Medical Equipment Installation $ 10,000 9. Demolition $ 8,000 10. Final Clean-up $ 25,000 It is to be expected that these kinds of small bid items will continue to surface throughout the remaining eighteen months of this project. Technical Data Corporation (TDC) will, as part of Its scope of work, commit the requisite level of effort needed to ferret out this type.of work by working closely with Centex Golden Construction Co., the General Contractor, and each of the 1st tier sub contractors on a continuous basis. At the same time, TDC will also make the requisite efforts to link these small contracts with the new under-represented segments of the MBE/WBE community-- especially the East Bay MBE/WBE communities. In general, these efforts will take the following shape. 1. For each project plans and specifications will be reviewed by TDC to determine scope of the job. 2. Appropriate MBE/WBEs will be provided with enough details of the job for him/her to decide if they want to quote. 3. Access to plans and specifications will be provided and appropriate assistance, if needed, will be given in estimating and quantity take-offs. 4. TDC will facilitate the linkage between MBE Sub-Contractor and the General Contractor. 5. Where needed, TDC will assist the MBE/WBE Sub-Contractor "negotiate"the paper trail associated with public sector contracting. 6. Where needed (it will be needed in many cases), the MBE will be assisted with union issues, labor compliance, bonding, financing, scheduling, post award follow through and a host of other issues that will normally surface in some phase of the process. While the above ten potential contracts only represent a modest amount, they do indeed represent a positive proactive movement. This is a significant development. ATTACHMENT 3 ` •�D� TECHNICAL DATA CORP 10" 1900 POWELL ST., SUITE 1170 W = EMERYVILLE. CA 94608 OTC ° 510/652-8851 � o FAX N0, 5101652-8013 0 04CAAMEN� February 1, 1996 TO: Doug Crosby FROM: Frank Crosby SUBJECT: Monthly Report Enclosed are all Work Force Utilization Reports submitted by sub-contractors during the month of December. The only contractors to submit Weekly Utilization Reports that have weekly breakdown of work hours by trade are Herrick and R & R Maher. Alamillo Steel, Ellis Co., Contra Costa Electric, Mid-State Steel and F. W. Spencer submitted Monthly Work Force Utilization Reports. These reports provide only a monthly total of work hours by trade. Carone and Surveyors Group did not submit any Work Force Utilization Reports. According to Kelly of Centex-Golden, the reason most contractors only submitted Monthly Work Force Utilization Reports was because they were informed by Centex-Golden that for December 1995 only, monthly reports were required. These instructions were given to the subs as a result of a meeting between CG and TDC. At this meeting TDC informed CG that only monthly MEURs would be required. Starting again in January 1996, however, each sub will once again submit Weekly and Monthly Work Force Utilization Reports. The only report generated by CG is the Monthly Work Force Utilization (running total) by contractor (only). CG does not generate any Work Force Utilization reports by trade. Any Work Force Utilization Reports that have trade breakdowns were created by Jake Sloan. Unless 1 extract the missing information from December's payroll reports, the reports that Contra Costa County are requesting will be incomplete. fc:sm 3841 AIRPORT SLVO. 3435 CAMINO OEL RIO SO. SUITE 510 WITE 214 2775 COTTAGE WAS OS ANGELES.CA 90045 .SAN CIEGO.CA 92108 SUITE 15 SACRAMENTO.CA 95825 3101 6412823 .6191 282.1795 9181 483.3708 SAX(]101 64140,704 .-sv roin wna_.o.n SCHEDULE A DECEMBER WORK HOURS BY TRADE . 105' s owl � r4i e l = 3 Uk UA y • sz Q V i r U? *bow yr oA • G �s ...Olt oof S1 4 tVA i AO �,� J� � V ylt 1 • ii 3 r i I, � i"••• „ I .� T � •• O $ ,. .� o f c o• p •oL 6 i • ITvp •: ro C4 wA z pZo !,o o4 •r i�� 0 i Ti9 WED 18�:44 FAX 510 228 4817 CONTRA COSTA EU � • ��� 0002 01 �n> .r��? 16 V < o Zw s W 1►N IL V W s r w� MA H F lu <ap a r a r r"_ V y o` �. _< lb h in V w k 4 W W : 46 } • = G 0 s■■ s s W t �(l ` �.1 ; s :o R J M =WW 06 J c tw i z Go 4► 47 S � •- $ % Z "' of i a v z low LWU Pic X 4 i I t 4 W-jot — � pro r to .. i Lo L4 T t i art i +� IP HIP i�• t "1,1 s fit " 1L � • � � � ~ �1' � W ob O IE Gib y +.i . < elk L� I 2 a . d- s N �o a y ,r • ,r t Wt � t VP 04 v 4 Z • coVAt c oto 41 Its .4 04 go a s y 'Z o M r r G3 dA Aso, op CD to cc .10 1 c• r � � � u „�! Y p. t � d Kc 1w 10 Z y r W O tc do •� ► s ttwost2 2r �� t • , � 11► .. Y' 2' lb tc �• � r W v � t $$ Z1 Ntlf 7� n� '�° d�07 �71tl�3K WOtI ` 1 * 500'3�tld 'ltilol *� o Set,�j, � � 'A goy ywg,,J s 41C X S all SL M' P r• > O O � � ►+�'� � � �w t N a $ -bad a r` 'sZ� co a OD s a °v co a• %401- z .< ` = oU • i o � ffi lQri � F �►+� .�' d h m } 'P.. Z •r+ Y i via A at IA o Its ! J Y L• t,Qto y � WS v 1L i iii < Y • ! s Z y� O > W 2 F! �i +C M ES 10 Ck cr. to dt Z 10 as G -J Z t f t r ,02 :i a 9z 9 IpK 16 ' ' :542 d?307 71�12i2i3H WOa� 500' 39bd 0 a ¢r rr n � t �+ p its d • f ws or 'D r � =w p r log 1 N t V r-ii. • O 6.0 Wv n i✓ �. 01 D v G i t .a .. o LH 0 µG �, �t♦'lt Op OA .moi r- Z w; .jr1 s i r lot.► to ON vo IL voul 10 '. G► o s 6 ti d w ; +'�' � G gyp„ � �;� G O $ s ,• .02 � r , Wit✓ �� 1g:42 pl 1� 16 NQ'1`� ,X1Ng� ci o cs lt► �[� 1"'� '� tY 4 f.,, L-4 � t Pa w .. tr e� w N N OG e4 o �a _ «► � cic �n N � �_ r+ 1-10 .7 Dow i NQ 4D 00 S i �• ~ •Z Y w w Q �0IOWA y. lip s ; Z At CIA tr► O � s i 1 Yt p + t rr � + I I / Y•"ry� O O N %0A � W �p INC og it ti a i J a V '�' i 1"' W O : w � 1�,• G S i� s S . � G g� � � W 7 ! � { s 3 � 1f; � � { r 6 IA •+�� Q ! d d ��� �' r► � 96 1g:a2 x�t aa3H woa SPN 16 �g6 -- NQ1'� X1N3� p1 ase' 39d d .------" ` IL p>W t� w W W W� viQ c = 1 w W �\ u.In 0 WW �.. ._ J W s < G FWO 3su cc OR VA I Is < < Z l Y KZ {v+ w W Qto U. V<cc a Ii i as a �+ °Cz°,,a m�0 O 'moo i CA w. U Q off+ e� W 5 K W w � $ a-vwIL U. as ..� ^ E� W x to q 310 OV r t�11 U X 2 `�° ty c < 1 cif U � iL' � au of-40 +� a. u L' Q6 O 2 N C 4 s•= Wan .. .4 o ' u'E 6 4c • '�! J'Wa �• U <0m a u L; oim s vss c O w c« CIC) 4,CJ 02 14C La .t= °•'� s a W 2 M�' W 2 ~ w Z 0 + W t» a W. ~ z � � '< O K O �► t i► < � '` < fn Q i + h ccLU ¢ I LIJ •`- = Q CC a t- z ~ fa o:v = o d Q ac q p,02 r05 Cf . . � R0. Z0155242gq ER 10�55203�0 F � —96 WEQ 06:06 va. "► U. t� JflN i G �1"o i;c a A d e w f may` V� OM1.. �+l��, ►✓ ` y , r ., l tot J r Ilk vi O N il- w N 2 ;o• N 0.- e $ co �p _ to• co .+ C's 1p tit -C "V ��~ 5 � { ' amu► C /� +� N .3i�� p oto t 'u� 4 � � � O � � � •w to >>`i OWP .4 M � i , o a 44 3VL rt o t4 ow a` or JAN-17-96 WED 08:07 R & R MAHER 7075520330 FAX N0. 7075524280 P. 03/05 e•AO 5 W Q �e3o o J P cW ` I ��r • e� < Sr7 NI 40 V � W pZ �W m l W O F1 L y � W cc UA _ w `n zz `n w 1 g8w IL�� x_19 x a O N 9c I� C1 t O cn scus OvW 0 z 4 f a � Z O f.l ai W W ti 'A _ L 4 o: : qlag c! <n; o0-' "; Gcv : O 1_ : ~gs yN d = co m 8 s¢s W Awa U. o' Jow e N eN Os ! t J C ri v J J JW Li51 1OU c�1 a aw < m < I.- w < w < O cc J Ous sA Wad � Occ ; m LU W • �W Zq 4c W J O 06 T 11 w o f = OG rt 0 0 0 = h JAN-17-96 WED 08:08 R & R MMER 7075520330 FAX N0. 7075524280 P. 04/05 •/dam o �ZZW • J W wS ..+./ 1..i • H z IcZLU w w o cc R cc _ wo$�Y az ff she a am TT 4111 g az C W -• W Q6W r Ia -. i f --—— -%b—— . I — q*—— Or i u :itie � O b 0 a RN; Z {wOri fib¢ co coco N O J t W x W W , Y J < S i _ Wul %wo (8 'r S2 _ Oti w U#� " $ � < ►- etas w w �•'r '� c a j -4t U2 �&� o U2 � e4c Z 49 cc • E � �cv� ca � � 0 0 0 � = h Z AU P JAN-17-96 WED 08:08 R & R MHER 7075520330 FAX N0. 7075524280 P. 05/05TT tu u IL 1 g �• iFU6 m O J r. r Ln J y ICK 1v �W46 - qqco 0 w t 0 CL W w� ¢� Y o N m o cz uj 0 IL '1t O zlfNr lag z OG rM4 5 z s` z v v IL WIL /1 a #A w z ca J ~ • IC JWQUl ti s 4.jr a jr- - - < me Uri W 0 Z a z �� t W wyj us T a, a tj L7 v.{ W LL a« s € �i $ a Fri LUi vi s i 91 2 CD 0 c $ a a r9 �+ ° M S � a 2 VNy :I r �'1 I• 11 I C �1 :'� xi f s all - • = ;��, » �'�� �� :q fit: pts IN- gill II .c1 e1 " III .w 1 1 SCHEDULE B CUMULATIVE MONTHLY WORKFORCE TOTAL �' • /far w a 5 to w m U rA xI ooI -p°! I II wl xl I ><`x,lI OONI'i IWI $I� I I I AI NI GG wOx I1xbOC III' AmNxIl1I Ax.NO lI 8II Na�l 1x� SyI SI 1pO8II 8� 81 I{ A � I 19-191 .II •"I I 11 0N 1 1xl1 O i.i AlNA N OII 3pI II ipI ppIp SIIOI nI 8' in 8II 81 8II0I8F; p1 pW 0181 N8 18;� !7!1-•0'0. oils(p!(pINIcol QtNIIQ)INIr OI col cotlhl (_Ii01 O:ICO101(Olrl r•IO (•)I(n1101 0010:0' i INI OI NI r' rt'011 0:1AI w Oit lr • NII rtQ tAII C'JI I;OI NI N I to l cn lCc0olt Nl NII OI r•Oi'a; 01A.m 1`.U)•(n" 1pl (OIIN N W) (D COI(O (Ol 1OIlO ('')Icn P71N Q P�Iv IQ!R'Nlf—. N1 11'77 N NI N N I rt r r r IA� Int'(pINICDP I� I I tlr Ir I I i I I I .INI INTI If CI SI a!'I I ( I I I I I I I I II � I xl a � W . IJ 18 1x11 M � A f I � 1x1 A A A � S Si �I o o l of 0 Clot ca ti c7 o ml wP• 170 lyi co N N r r (n RI t-10 rrr a r �- r r (pl CDIt(DI(7 OI Qui to a`o r r r N O N a � '• W I ! i x x x x xI x .x x x x x x x x x x x x x x xl � � p pso � � as � �l I 1 5t � s � a cryo : (0) A it x S e 111 9 $ g A O IA7 INV A N A U ' Co m (G (O co N O O f(+f N N I O NI O CO 19 in coO O — h CDI O o m 0 111 < CO O f` Ri CD OI m N O w IC1 r (O N N IN R (p1 ti (n O (A I(f r r N r I c(n7 (1(n'1 !� IV N 0 Q1 N N 1t f U ty .A 1Aoii xw 1pxn xn xoO x0 TxO px 1�I8x x xO*I IS A 8 8 9 a O A9 p (:p �y S x xImo'! l,xfl l O O to A t h V O co cot N N O 0 wl O N N O)I O 0 CD w (D r- h 0 O r, N CD r r O O o O O co `tlNl (7 of f` r rl CO N In MCO N (n (°7 en N N 0 N r N N C7 R) CD CDIlLn C7 0 a 01 N r c0 ml CO A M Q M) Ln to cry O Mi IM CA 0 R v N O INI I r N r r r r I W 0 — OI IL NI z $ a cl 0 LL� I H ►- H I- H ►- H H r o %n 'n &n IO I(9 IffllLn 1[f LnIILI(9 to N O Kf) r € I O I(Y 0Iin 01 I(Y 0 011 0 O 011 cm 1'n n p) o Q1In O)I 0 0 1 �_. 1 �_ �) 1 _ 1 1 07 1 10 pf 1 �i 0 1 �_ Q1 1 _ 1 Ism 1 C ti r r r ^ OI O ^ olio rin r 2 t S ni m UI O iT. y V er0 2 C7 41) OI II .E C U C �I L U Cl � C �! II 311 I d e`a U I� H Iy I �� Cd W I C z Q Q U U UJ S c 1 �' N U F- SCHEDULE C MBE/WBE WORKFORCE SUB CONTRACTORS WORKHOURS OF EMPLOYMENT AND PERCENTAGES 0 o OF O o 01 0 CL 2 LL � W J r F _r Q G= T N N N N O of N t0 O r F- Zr- U� � a ° � d a) W O O O O O O N N a ` W LL o a U r E oo O O to O N O O N N °a 0 ~ U N d O � D W p 0 G G p� ae J O O O O O 0 CD N CNr! W O O O6 O e') GD W U LL d' W a N 10 O W o 0 0� pO e ON t� F V7 O CO M O O �. N O � � O O N C ` Z U O M m GD N N Usti a O O O O O O O 2 LL S O Z O O O O O N N of O O O O O O O O Z LL 5 Q O N N O O O Go N N O O O O O O O O V LLQ Q E a y th o n M (f) c l o rn co o x � I Lf) 04 M O O O O O O O oa LL U V N a m O O N N O O O LO LO cn cn CD GD !A Tr O O O O O N N P, � H LL J W r r Q Q W '3 J } t[) O N N O O N N 1n QD e- 0 0 O t0 GO to (DO Ove co � N ANO N O 2 N N r r W Z O W W W W W .pL[ W t W CS p U_ J p U J p U_ p t� J p U_ J p t� p t� J LL W H W Fes- W F- W H �s g W Fes- 3 Z W 3 W la- y w � O W Z O m W Z O m W Z O m W Z O m W Z 7 m W Z 0 cc U a ai ° a c=n ° < ai -3 < v'i a ai ° N -2 a .4 o 0 c N U o o cLo o LL O U w U CO N otS Q Q L) �° w = J io 0 o 0 oio oio IL x WW} Q F � �- O I O T r O O N M O NI O Z_ y O O O O O N O N W W � }O J J T T M T IT N N fes. 1� er CO O O W LL O U, O o 0 o O O O O N Z O O O P.- W U T ~ LL m W a LU co 0 0 0 0 0 < O C) O N Lo tm Z zw O O N D a � O O O O O O O O Z LL O O O O CD "t 0 0 v N N O O O 0 0 0 0 0 Z LL fA < O O O O O O O O CO N o0 O O O O O O O O U LL Z < y O O p 0 O N N � M O "- _ N %- N N � v 00 co r O C', O O O O O O LL Y U mO O O O T O O T � et sf T T O O O O O O Go M 00 O Lf y LL N N N T M J W J W Lo < } O 0 0Ln M (O co O O M O O N f< a co C%j M O O T- N LO M 0 T r IRT W O W W W °fie W 3 Z w Z w 3 Z w 3 Z w ►a- co C7 y N w Z O UJ C Z 0 m LU Z C w Z1. X U ° a a, a.< ai 5 a ° a 0 0 c CLN z + CA � o. Q C Iw I ca c w f0101 � � cn C.� U I— F— ►— C�; cn TO: BOARD OF SUPERVISORS PD200-9601/B.4.1 FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES DATE: FEBRUARY 27, 1996 Contra Costa SUBJECT: REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., `- CQU my MARTINEZ&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT 1950 PARKSIDE DR.,CONCORD&2970 WILLOW PASS RD.,CONCORD SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on September 19, 1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the County Courthouse at 725 Court Street, Martinez, and the Mt. Diablo Municipal Court facilities at 1950 Parkside Drive and 2970 Willow Pass Road, Concord. II. FINANCIAL IMPACT Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance Policy over $50,000.00. III. BACKGROUND A. On Thursday, September 14, 1995, the County Courthouse at 725 Court Street, Martinez and the Mt. Diablo Judicial District court facilities at 1950 Parkside Drive, Concord, and 2970 Willow Pass Road, Concord, were severely damaged by fire, making the buildings unusable. Also, furnishings and files were damaged or destroyed. 725 Court Street houses courts and support functions, County Clerk-Recorder offices and District Attorney offices. The other sites house courts and support functions. B. By Resolution No. 951 dated September 19, 1995, the Board 1) found that an emergency exists, 2) delegated authority to the General Services Director to proceed in the most expeditious manner to repair the fire damage and to provide temporary facilities as required to maintain County operations while repairs are made, 3) directed the General Services Director to make reports to enable the Board to review the emergency actions and to determine that there is a need to continue the action, and 4) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. On October 10 and 24, 1995,November 7 and 28, 1995,December 12, 1995, January 16, 1996, and February 6, 1996, the Board determined that there was a need to continue the emergency action. CONTINUED ON ATTACHMENT: X YES SIGNATURE: VM* RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON February 27, 1996 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. CC: General Services Department ATTESTED Febriiary 2.7, 1996 Architectural Division PHIL BATCHELOR,CLERK OF THE BOARD OF Lease Management Accounting SUPERVISORS AND COUNTY ADMINISTRATOR File:PD225-9603/A.5;PD225-9604/A.5;PD250-9618/A.5 County Administrator's Office 7 Risk Management BY DEPUTY County Counsel Mt.Diablo Judicial District(Via A.D.) Superior Court(Via A.D.) 2A01 S15B.WPD RH:Is Page 1 of 2 M382 (10/88) 10b REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., PD200-9601B.4.1 MARTINEZ,&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT FEBRUARY 27, 1996 1950 PARKSIDE DR., CONCORD AND 2970 WILLOW PASS ROAD,CONCORD C. Immediately after the fire, the Director of General Services provided temporary accommodations for occupants of the fire damaged facilities and retained Paul Davis Commercial Restoration of Benicia ("PDS") to mitigate damage and restore the building contents, and to repair and reconstruct building elements damaged or destroyed by the fire. A contract effective September 14, 1995 was executed for building demolition and reconstruction work at 725 Court Street, Martinez, and 2970 Willow Pass Road, Concord, and blanket purchase orders were issued to PDS for the other services related to fire damage mitigation and contents restoration. A contract effective September 14, 1995 was executed by PDS for building demolition at 1950 Parkside Drive, Concord. Also, a consulting services agreement was issued to O'Brien-Kreitzberg, Inc. for project management and inspection services, effective October 9, 1995, for all the fire damage projects. D. Document preservation and restoration is continuing. 1. Cleaning and sorting of files which were simply coated with soot was substantially completed by PDS. 2. A contract with Document Reprocessors was executed for restoration or copying of remaining files which were soaked, burned, scorched or more heavily damaged by smoke. 3. The Director of General Services leased space at 636 Ward Street and at 628 Escobar Street to house the document restoration process which is being conducted by Document Reprocessors. The restoration process is expected to take another three to four months. 4. Damaged files were initially stored, sorted or treated in trailers at each site. More than half of the trailers around 725 Court Street were removed by November 10, 1995 and the remaining trailers were removed on December 29, 1995. Remaining files were moved to the leased buildings on Ward Street and on Escobar Street, where file restoration is continuing. E. At 725 Court Street, contractors cleaned the building and it was reoccupied as follows:. 1. The District Attorney reoccupied the fourth and fifth floors during the week of October 9, 1995. 2. The third floor courts were occupied during the week of October 23, 1995. 3. The second floor courts, except for Rooms 212 and 214, were occupied the week of October 29, 1995. Rooms 212 and 214 were occupied November 13, 1995. 4. The first floor, except for the Clerk-Recorder's area was occupied the week of November 6, 1995. A consulting services agreement with George Miers and Associates, Architects, was issued. Plans for reconstruction and remodeling of the burned Clerk-Recorders office were completed by the consulting architect. A construction contract effective October 27, 1995 with William Dahn Construction was executed for reconstruction of the Clerk-Recorder's area. Reconstruction is expected to be completed by the end of March, 1996. F. At 2970 Willow Pass Road, demolition of damaged building elements, cleaning and reconstruction of the roof and exterior walls were completed by PDS. A contract effective October 27, 1995 with RGM and Associates, Inc. was executed for reconstruction of the building interior. The courtroom was completed and occupied on December 4, 1995. All other work was completed by the end of January 1996. G. At 1950 Parkside Drive, where the building was almost entirely destroyed by fire, demolition and cleaning were completed by PDS. The remaining crawl space and floor structure were protected from the weather and secured from unauthorized entry. The City of Concord is negotiating to acquire the property from the County. The municipal court functions displaced by the fire are being housed at the George Gordon Center in Martinez until replacement space has been prepared for use by the court. H. The county services which were displaced by the fire damage at 1950 Parkside Drive continue to function in temporary accommodations. They cannot continue to use these temporary accommodations without impairing the continued conduct of county operations or services. Also, damaged files must be sorted and restored before county services can return to normal. Therefore, it is necessary to continue the emergency action previously taken by the Board in order to complete the cleaning, restoration and reconstruction in the shortest time possible. To halt the continuing work and solicit open competitive bids to complete the work would greatly prolong the process and extend the impaired conduct of county operations and services. 2A01S15B.W1PD RH:Is Page 2 of 2 �S 38494 MAR 41996 MAR - 4 7996 PWHEN RECORDED, RETURN File: 250-9496/C.1.1 TO CLERK, BOARD OF RECORDED AT REQUEST OF OWNER SUPERVISORS at f 2,dclock --� Contra Costa County Recorder Stephen L. Weir, County Recorder Fee $ Official BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Accepting and Giving RESOLUTION OF ACCEPTANCE Notice of Completion of and with and NOTICE OF COMPLETION Three J's Development, Inc. (C.C. §3086, 3093) Budget Line Item No. 4403-4382 RESOLUTION NO. 96/82 Authorization No. 0928-WH382B The Board of Supervisors RESOLVES THAT: The County of Contra Costa on July 11, 1995, contracted with Three J's Development, Inc. for Plumbing Repairs at County Courthouse, 725 Court Street, Martinez, Budget Line Item No. 44034382, Authorization No. 0928-WH382B, with ULICO Casualty Company as surety, for work to be performed on the grounds of the County; and The Director of General Services reports that said work has been inspected and complies with the approvedplans and specifications, and recommends its acceptance as complete as of February 27 1996. Therefore, said work is accepted as recommended above, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. Time extension to the date of acceptance is granted as the work was delayed due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor. PASSED BY THE BOARD on February 27, 1996, by the following vote: AYES: Supervisors Rogers, Bishop, DeSaulnier, Torlakson, Smith NOES: None ABSENT: None Page 1 of 2 96 38494 e - 10-7 CERTIFICATION and VERIFICATION I certify that the foregoing is a true and correct copy of a resolution and acceptance duly adopted and entered on the minutes of this Board's meeting on the above date. I declare under penalty of perjury that the foregoing is true and correct. Dated: Februa 27 1996 Phil Batchelor, Clerk of the at Martinez, California. Board of Supervisors and County Administrator By . Originator: General Services Department - Architectural Division cc: General Services Department Architectural Division Accountingg File 250-9496/A.5 County Administrator's Office (Via A.D.) Auditor-Controller (Via A.D.) Contractor (Via A.D.) Consultant (Via A.D.) County Recorder 2L96G08B.WPD GB:bg Page 2 of 2 END OF DOCUMENT (� l 09 To: BOARD OF SUPERVISORS Contra FROM: PAUL HEIN, Fire Chief s Costa .,...:: . .. v` DATE: February 27 , 1996 r, County SUBJECT: Release of East Diablo Fire Protection District Development Fee Funds SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Authorize the County Auditor Controller to transfer $280,000 from the East Diablo Fire District Development Fee Trust Account No. 850500 to the District's Capital Fund Number 7029, and authorize related appropriation adjustments to be utilized for tiie replacement of. a Fire Engine. FINANCIAL IMPACT: Enable East Diablo Fire Protection District to reimburse costs of the purchase of a new fire engine. REASONS AND RECOMMENDATION/BACKGROUND: The Board of Supervisors adopted an ordinance which established a fire protection facilities fee for the East Diablo Fire District. The fee is levied on new construction as part of the building permit process. The purpose of the fee is to produce revenue to implement the District's five-year financing plan for the acquisition of new facilities and equipment. The District has identified the need for the purchase of a new piece of equipment CONTINUED ON ATTACHMENT: YES SIGNATURE: .' RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF&Alib COMMITTE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON February 27,_ 1996 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT-- none AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: ATTESTED February 27, 1996 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR ` BY DEPUTY