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�) °To: BOARD OF SUPERVISORS 250-9328/A.1.1
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
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_ _..
DATE: FEBRUARY 13, 1996 � �:-;•., Contra
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SUBJECT: Approving the Second Amendment to the Consulting Services == Costa
Agreement for Architectural Services for Lab Renovation at County
E Ward, Merrithew Memorial Hospital, 2500 Alhambra Avenue, °�';q-�oU--
Martinez (WH500B)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION .
A. APPROVE Second Amendment authorizing extra work under the Consulting Services Agreement
dated November 24, 1993, with Fong & Chan Architects, for Architectural Services for Lab
Renovation at E Ward, Merrithew Memorial Hospital, 2500 Alhambra Avenue, Martinez. The Second
Amendment increases the scope of services and increases the Payment Limit, as modified by the First
Amendment, from $177,000,00 to $236,500.00.
B. AUTHORIZE the Director of General Services to execute the Second Amendment to the consulting
services agreement, and to issue written authorizations for extra work, in addition to the authorization
for Amendments No.1 and No. 2, provided that the cumulative total extra cost for such additional
authorizations shall not exceed $25,000.00.
II. FINANCIAL IMPACT
Funding for the project is being provided by SB 1732 funds and related patient revenues and is sufficient to
cover this increase in the Consultant's payment limit.
M. REASONS FOR RECOMMENDATIONSBACKGROUND
A. On June 7, 1994, the Board approved an agreement with Fong & Chan Architects for architectural
services to provide design development, construction documents, cost estimates, bidding assistance and
construction supervision for laboratory renovations in E Ward at Merrithew Memorial Hospital and
authorized the Director of General Services to issue amendments for extra work up to a cumulative
total of$25,000.00.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: "UV*
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON FEBRUARY 13, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT IV )
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN.
Architectural Division
Accounting(Via A.D.) ATTESTED FEBRUARY 13, 1996
County Administrator's Office PHIL BATCHELOR,CLERK OF THE BOARD OF
County Counsel SUPERVISORS AND COUNTY ADMINISTRATOR
Consultant(Via A.D.)
Health Services Department(Via A.D.)
BY ,DEPUTY
GB:Is 21-28S01 B.WPD Page 1 of 2 M382 (10/88)
B. This Board Order approves the Second Amendment, effective October 24, 1995, which increases the
scope of services to include renovation of the Cardio-Pulmonary Room, replacement of existing
sanitary sewer lines located under the building, phasing of the work, and increases the reimbursement
limit from $2,500.00 to $3,500.00.
C. The Director of General Services issued the First Amendment, which increased the scope of services
to integrate the Lab Renovation and the Pathology Lab Air Handling Upgrade projects into one new
project. The First Amendment increased the Payment Limit by a total of$24,500.00.
D. This Board Order authorizes the Director of General Services to issue amendments up to a
cumulative total of$25,000.00, in addition to Amendments No. 1 and No. 2. The $500.00 remaining
from the$25,000.00 that the Board authorized for the Director of General Services on June 7, 1994
is replaced by the $25,000,00 authorized in this Board Order.
GBAs
2L28SO 1 B.WPD Page 2 of 2
File:250-9328/A.I.1
v . . SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR LAB RENOVATION AT E WARD,MERRITHEW MEMORIAL HOSPITAL, .
2500 ALHAMBRA AVENUE,MARTINEZ(WH500B)
1. Effective Date and Parties: Effective October 24. 1995,Fong&Chan Architects(herein called"Consultant"),a California corporation,and the
County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On November 24, 1993,the parties entered into a contract entitled "Consulting Services Agreement," referred to as the"Agreement,"
which covers architectural services for lab renovation at E Ward,Merrithew Memorial Hospital,2500 Alhambra Avenue,Martinez. The Agreement
has previously been amended by Amendment No. 1 dated July 14, 1995. The parties desire to further amend the Agreement to expand the scope of
service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement,Paragraph 1(e),change the Payment Limit from$177,000.00 to$236,500.00.
B. In Appendix A,Article II,Paragraph B,add the following sentence:
"The Project shall include renovation of the Cardio-Pulmonary Room and replacement of existing sanitary sewer lines located under the
building."
C. In Appendix A,Article III,Paragraph E,add:
"11. Consultant shall prepare separate construction drawings for each phase of construction, for each discipline, architectural and
engineering."
D. In Appendix B,Section F,change the"Reimbursement Limit"from$2,500.00 to$3,500.00.
4. Effec
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Sj@isture:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: By:
Barton J.Gilbert (Designate official capacity in the business)
Director of General Services Type of business(sole proprietorship,government agency,partnership,
corporation,etc.)
If corporation,state of incorporation: #
By:—:—
(Designate official capacity in thebusiness)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president;the second signature must be that of the secretary,assistant secretary,chief financial officer or assistant treasurer. (Civ.Code,Sec. 1190
and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
.............................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
Stale of California )
ss.
County of )
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to
me(or proved to me on the basis of satisfactory evidence)to be the parson(s)whose name(s)is/are subscribed to the within instrument and acknowledged
to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or
the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: _ APPROVED AS TO FORM:
Deputy County Administrator VICTOR J.WE,STMAN
County Counsel
By:
Deputy
2L28B02O.WPD
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