HomeMy WebLinkAboutMINUTES - 12031996 - D2 TO BOARD OF•SUPERVISORS
FROM: Allen Little, Fire Chief
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DATE: December 3, 1996
SUBJECT: Contra Costa County Fire Protection District's (CCCFPD) Proposal for Providing Fire
Protection and Enhanced Emergency Medical Services to the Citizens of the Orinda
Fire Protection District
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKG.ROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT this report from the Fire Chief on the CCCFPD's proposal to provide fire protection and
enhanced emergency medical (paramedic) services to the citizens of the Orinda Fire Protection
District as an alternative to the proposed consolidation of the Orinda.and Moraga Fire Protection
Districts into a new independent fire district.
REASONS FOR RECOMMENDATION / BACKGROUND:
During meetings the past few months the Board has received staff reports and discussed various
issues and concerns regarding the LAFCO application submitted by Town of Moraga and City of
Orinda and endorsed by both the Moraga and Orinda Advisory Fire Commissions, to consolidate the
presently County-governed Moraga and Orinda Fire Districts into a new independent Moraga-Orinda
Fire Protection District with its own elected Board of Directors as the governing body. As you are
aware, LAFCO took action to approve the consolidation proposal conditioned on certain ballot
measures being approved at an upcoming election. The ballot measures include asking the voters in
Moraga and Orinda if they want to consolidate with each other, and asking the voters in Orinda to
approve a fire flow tax which requires a 2/3 vote. Originally, the election was planned for March
1997, but due to timing and procedural requirements it is now expected to be held in June 1997.
In response to your Board instructing staff to report back with the CCCFPD's plan to continue to
efficiently administer the Orinda Fire District and to address its paramedic, seismic retrofit and
apparatus/vehicle needs, the following information is presented.
We have prepared a five (5) year revenue and expenditure projection for the Orinda Fire District
covering the current FY 1996-97 through FY 2000-01. This projection, Attachment A, incorporates
the recently negotiated salary increases with Local 1230 covering FYs 1996-97 and 1997-98; to
facilitate fiscal analysis, deletes a $180,000 annual transfer to capital outlay fund; includes a 5%
increase in services and supplies during FY 1997-98; and projects a 3% annual increase in realized
revenue.
At the end of fifth (5th) fiscal year, 2000-01, the projection shows a positive fund balance of
$1,142,455.
CONTINUCD ON ATTACHMCNT1 YES SIGNATURE:
RCCOMMCNOATION OF COUNTY ADMINISTRATOR RBCOMIHCNDATION OF BOARD, COM14ITTC6
APPROVC OTHCR
SIGMA VREIS1•
ACTION OF BOARD ON December 3, 1996 APPROVCD AS RCCOMMCNDCD OTNCR �
ACCEPTED report from the Fire Chidf, Contra Costa County Fire Protection District, regarding the feasibility
of providing increased services in the Orinda Fire Protection District; REFERRED this report to the County
Fire Commission for consideration at their January 8, 1997, meeting; and REQUESTED that the County Fire
Commission provide their recommendations to the Board of Supervisors on January 28, 1997.
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT --------- MID CORRECT COPY OF AN ACTION TARN
AYES• NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: . ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact: Mike George (930-5506) (6-6500) ATTESTED _ December 3. 1996
CCS CAUAty Administrator HIL BATCHELOR. CLERK 'OF _E BOARD OF
Contra Costa County Fire Protection District PERVISORS AND UN ADMINISTRATOR
Orinda Fire Protection District
Moraga Fire Protection District
UPFF Local 1230 B
M382
Attachment B shows Orinda's capital needs, excluding the seismic retrofit of its three (3) fire
stations, to be $1,022,675 of which $858,000 is for apparatus/vehicles including two (2) fire
engines and an ambulance. Of the remaining $164,675, we would defer $149,100 in station
improvements pending the outcome of the action to be taken with respect to the seismic
retrofit. This leaves $15,575 in other capital needs to be met.
Regarding the seismic retrofit of Orinda's fire stations 43, 44 and 45, there are basically four
(4) options to be considered as shown below. The options are ranked from the least to the
most expensive.
Option 1 -- Seismic Retrofit of Existing Apparatus Building Only at Stations 43 and
44, and Entire Facility at Station 45. Estimated Project Cost: $576,400. In the
event of an earthquake, this would prevent the apparatus room from collapsing
and provide for the ongoing operation of the garage-door opener at the three
(3) stations, allowing the apparatus and the crews to exit the station and
respond to emergencies. At Station 45, the living area also needs to be
seismically strengthened given its construction characteristics.
Option 2 -- Construct New Apparatus Building at Stations 43 and 44, and Seismic
Retrofit of Entire Facility at Station 45. Estimated Project Cost: $936,400.
Constructing a new apparatus building at Station 45 is not feasible due to size
of property. Therefore, seismic retrofit of entire facility has been selected for
Station 45.
Option 3 -- Total Retrofit of Entire Station at Each of Three (3) Stations. Estimated
Project Cost: $2,265,300. At these dollar amounts the scope of work to be
performed addresses the following: seismic deficiencies, building code
deficiencies, life/safety deficencies, Americans with Disabilities Act (ADA)
compliance and deferred maintenance. The $2,265,300 amount averages
$755,100 per station.
Option 4 -- Construct Three (3) New Fire Stations at Possibly New Sites. Estimated
Project Cost: $4,000,000. If constructed at new sites, it is assumed the
property swap would be a wash.
Such a high dollar amount of$2,265,300 for Option 3, the renovation and improvement of
three (3) existing buildings at an average of$755,100 each, raises the question of whether it
is more prudent to raze the existing structures and build new stations at current sites or at
other better locations.
Attachment C displays Orinda's current apparatus/vehicle needs in the amount of$858,000
as being immediately met by financing them over a period of time through a lease-purchase
type arrangement. Attachment C also shows four (4) options of dealing with seismic retrofit
discussed above.
With respect to providing paramedic services, we roughly estimate it would cost an additional
$100,000 per year at full program implementation. This would cover the costs of paramedic
pay differential, paramedic related medical supplies, paramedic recertification and skill
maintenance expenses, Quality Assurance Program expenses, and fuel and maintenance
costs for an ambulance. Our current plans for the initiation of paramedic service in Orinda
would start with the hiring of three (3) paramedic-firefighters on or about May 1, 1997. It
would take a few years for full program implementation to be phased in, at which time there
would probably be 12 or so paramedic-firefighters.
In light of$1,142,455 fund balance at the end of FY 2000-01, the following can be
accomplished in Orinda with General Fund revenues as shown below:
$ 1,142,455 • Fund Balance at end of FY 2000-01
- 487,744 • ApparatusNehicle Funding over 10 years ( $121,936 x 4 years)
- 257,616 • Option 1 Seismic Retrofit Funding over 15 years ($64,404 x 4 years)
- 15,575 • Other capital funding
- 250.000 • Paramedic staffing and related costs ( $100,000 per year when fully
131,520 implemented; phased in at 25%, 50%, 75% and 100% during Fiscal Years
1997-98 thru 2000-01)
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The positive $131,520 indicates the apparatus/vehicle, Option 1 seismic retrofit and
paramedic program costs can be paid for out of Orinda's general fund without the need for
an additional taxing authority. Also, in FY 2000-01, the projected realized revenue of
$4,929,319 compares favorably with the adjusted projected expenditures of$4,911,282
including the annual amounts paid for financing the apparatus/vehicle, Option 1 seismic
retrofit and paramedic program costs.
Option 2 seismic retrofit -- constructing new apparatus buildings at Stations 43 and 44, and
a seismic retrofit of entire facility at Station 45 -- can also be accomplished within General
Fund budget by extending the financing term without the need for an additional taxing
authority.,
Options 3 (total retrofit of three stations) and 4 (building of three new stations) cannot be
accomplished out of general fund budget and require a new revenue source. Two (2)
possibilities for the generation of additional revenue for these two (2) options are a fire flow
tax or general obligation bonds. General obligation bonds are typically used to fund capital
facility and equipment needs, require a 2/3 vote of the electorate and require the fiscal
capacity to pay the bonds off over a number of years. A fire flow tax also requires a 2/3 vote
but would be more flexible in terms of being able to use such monies for operating as well as
capital needs, and may or may not be levied annually depending on local financial
circumstances. For this reason, we would recommend a fire flow tax to address Orinda's
Options 3 or 4 seismic retrofit needs.
The question of what course of action will be taken still needs to be answered, recognizing
the four (4) options available involve significantly different price tags.
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ATTACHMENT A
Orinda Fire Protection District
FY 1996-97 thru 2000-01 Revenue & Expenditure Projection
1996-97 Proj (3% 7/1 SI + 2% . 1/1 SFF SI)
Realized Revenue 4, 379, 636
Fund Bal-Avail 914,230
Total Rev 5,293,866
1000 Prol Exp 3,749,276
2000 Prol Exp 645,876
3000 Prol Exp 37,500
4000 Prod Exp 65,000
Total Exp 4,497, 652
EOYFB 796,214
1997-98 Proj (3% Rev, 3% 10/1 + 2% 4/1 SI, 5% SS)
Realized Revenue 4,511, 025
Fund Bal-Avail 796,214
Total Rev 5,307,239
1000 Prol Exp 3,861,709
2000 Prol Exp 678, 170
3000 Prol Exp 37,500
4000 Prod Exp 0
Total Exp 4,577,379
EOYFB 729,860
1998-99 Proj (3% Rev)
Realized Revenue 4, 646,356
Fund Bal-Avail 729,860
Total Rev 5, 376,216
1000 Prol Exp 3,946,272
2000 Prol Exp 678, 170
3000 Prol Exp 37,500
4000 Prod Exp 0
Total Exp 4, 661,942
EOYFB 714,274
1999-00 Proj (3% Rev)
Realized Revenue 4,785,747
Fund Bal-Avail 714,274
Total Rev 5, 500,020
1000 Prol Exp 3,946,272
2000 Prol Exp 678, 170
3000 Prol Exp 37,500
4000 Prod Exp 0
Total Exp 4, 661,942
EOYFB 838, 078
2000-01 Proj (3% Rev)
Realized Revenue 4,929, 319
Fund Bal-Avail 838, 078
Total Rev 5,767, 397
1000 Proj Exp 3,946,272
2000 Prol Exp 678, 170
3000 Prol Exp 500
4000 Prod Exp 0
Total Exp 4, 624,942
EOYFB 1, 142,455
- ---- - - - --- --- -- -- - -
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ATTACHMENT B
ORINDA FIRE PROTECTION DISTRICT
CAPITAL NEEDS
NOVEMBER 1996
1,275 • HP 1200 Series Desktop Scanner
1,800 • 1 High Band Mobile Radio, 127 Channel
1,500 . Opticom emitter for light bar of spare staff car
11,000 • T/0 Extractor for S-45; 8,000 + 3,000 installation
25,000 • S-43 Remodel Kitchen
20,000 • S-43 Replace roof
15,000 . S-44 Replace roof of Station and Carport
7,500 • S-44 Repair old retaining wall to side of station
7,500 • S-44 Replace existing station furnace
14,100 • T/0 lockers for S-43, 44, 45 (2 x 3800 + 6500)
60,000 • Exhaust Removal System for S-43,44,45; 20,000 each
20,000 • Car
325,000 • Fire Engine for S-43
325,000 • Fire Engine for S-44
130,000 • Rescue Ambulance for S-45
30,000 • Car/Blazer Type Vehicle
28,000 • PU Truck
$ 1,022,675
ATTACHMENT C
ORINDA FIRE PROTECTION DISTRICT
CAPITAL NEEDS FINANCING
NOVEMBER 1996
A. Apparatus /Vehicle Needs = $ 858,000 + 2% Fee = $875,160
Term Interest
(Years) Rate ° Monthly Payment Annual Payment
5 6.0 16,919.30 203,031.60
7 6.5 12,995.63 155,947.56
10 7.0 10,161.35 121,936.20
15 7.25 7,989.01 95,868.12
B. Estimated Seismic Improvements at Fire Stations 43, 44 and 45
Option 1 = Seismic Retrofit of Apparatus Building Only at Stations 43 and 44,
and Entire Facility at Station 45
Station 43 Project Cost = 100,000 + 2% Fee = 102,000
Station 44 Project Cost = 90,000 + 2% Fee = 91,800
Station 45 Project Cost = 386,400 + 2% Fee = 394,128
Option 2 = Construct New Apparatus Building at Stations 43 and 44,
and Seismic Retrofit of Entire Facility at Station 45
Station 43 Project Cost = 270,000 + 2% Fee = 275,400
Station 44 Project Cost = 280,000 + 2% Fee = 285,600
Station 45 Project Cost = 386,400 + 2% Fee = 394,128
Option 3 = Total Retrofit per Dewell + Associates report dated 10-18-96
Station 43 Project Cost = 541,300 + 2% Fee = 552,126
Station 44 Project Cost = 604,000 + 2% Fee = 616,080
Station 45 Project Cost = 1,120,000 + 2% Fee = 1,142,400
Option 4 = Construct New Fire Stations at New Sites
(assumption: property swap is a wash)
Station 43 Project Cost = 1,250,000 + 2% Fee = 1,275,000
Station 44 Project Cost = 1,250,000 + 2% Fee = 1,275,000
Station 45 Project Cost = 1,500,000 + 2% Fee = 1,530,000
Notes
1. Costs above are rough estimates. Additional feasibility studies are required for more
accurate costs.
2. Project Costs shown above include Construction Cost plus Administrative Cost
(architectural and engineering fees, permit fees, inspection/testing fees, construction
management charges, and miscellaneous costs).
Amount to Term Interest
Finance Years Rate (%) Monthly Payment Annual Payment
91,800 15 7.25 838.01 10,056.12
91,800 20 7.50 739.53 8,874.36
91,800 30 7.50 641.88 7,702.56
102,000 15 7.25 931.12 11,173.44
102,000 20 7.50 821.71 9,860.52
102,000 30 7.50 713.20 8,558.40
U:MMORINCAPT.611yw
ATTACHMENT C (Cont'd.)
ORINDA FIRE PROTECTION DISTRICT
CAPITAL NEEDS FINANCING
NOVEMBER 1996
Amount to Term Interest
Finance Years Rate (%) Monthly Payment Annual Payment
275,400 15 7.25 2,514.02 30,168.24
275,400 20 7.50 2,218.60 26,623.20
275,400 30 7.50 1,925.64 23,107.68
285,600 15 7.25 2,607.14 31,285.68
285,600 20 7.50 2,300.77 27,609.24
285,600 30 7.50 1,996.96 23,963.52
394,128 15 7.25 3,597.85 43,174.20
394,128 20 7.50 3,175.07 38,100.84
394,128 30 7.50 2,755.80 33,069.60
552,126 15 7.25 5,040.15 60,481.80
552,126 20 7.50 4,447.89 53,374.68
552,126 30 7.50 3,860.55 46,326.60
616,080 15 7.25 5,623.97 67,487.64
616,080 20 7.50 4,963.10 59,557.20
616,080 30 7.50 4,307.72 51,692.64
1,142,400 15 7.25 10,428.55 125,142.60
1,142,400 20 7.50 9,203.10 110,437.20
1,142,400 30 7.50 7,987.83 95,853.96
1,275,000 15 7.25 11,639.00 139,668.00
1,275,000 20 7.50 10,271.31 123,255.72
1,275.000 30 7.50 8,914.99 106,979.88
1,530,000 15 7.25 13,966.80 167,601.60
1,530,000 20 7.50 12,325.58 147,906.96
1,530,000 30 7.50 10,697.98 128,375.76
UAMHMORINCAPT.61 1yw
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33 G R I N DA WAY, G R I N DA, CA 94563 - (510) 254-1110
RESOLUTION 05-96 RECEIVED
319
In the Matter of Delaying )
Action to Consider the Report from ) CLERK BOARD OF SUPERVISORS
Contra Costa County Fire Protection District ) CONTRA COSTA CO.
regarding the feasibility of providing increased )
services in the Orinda Fire Protection District. )
-------------------------------------------------------------
As a result of the proposed Moraga-Orinda fire consolidation, the Board tasked the Contra Costa
County Fire Protection District to prepare an alternative plan for board consideration. The
alternative proposal was not furnished to the Orinda Fire Commission until the afternoon of
November 27, 1996, too late for the commission to review and comment on it. The alternative
proposal is scheduled to be taken up by the Board of Supervisors on 3 December 1996.
The Orinda Fire Commission takes its role of furnishing advice on fire matters to the Board very
seriously..For-this reason, and because an initial review of the proposal raises,a number of
questions as to its accuracy, adequacy, and revenue assumptions, the commissioners have voted
5-0 to recommend that the Supervisors re-calendar this issue for the 8 January 1997 meeting, at
which time the fire commission's analysis will be complete and a fire district recommendation
concerning the proposal will be furnished to the Board.
The Commission regrets that the Contra Costa Fire Protection District proposal was not furnished
to it in a timely manner, thereby prompting this urgent request.
PASSED AND ADOPTED November 27, 1996 by the following vote of the Fire Commissioners:
AYES: Peter Dinkelspiel;Bob Recker;Peter Scurr; Pete Wilson; and
John Wyro.
NOES: None
ABSENT: None
Robert I. Reck r., President Carol L; vielle, Secretary
Date: 'Z / Date: 24
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