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HomeMy WebLinkAboutMINUTES - 12031996 - C92 TO: BOARD OF SUPERVISORS FROM: William Walker,M.D.,Health Services Director Contra DATE: November 6,1996 - Costa County SUBJECT: USE OF COMMUNITY RECREATION CENTER,PLEASANT HILL,FOR IMMUNIZATION CONFERENCE BY PUBLIC HEALTH DIVISION SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Authorize the Director of County Health Services Department or his designee, Wendel Brunner M.D., to hold harmless and indemnify the Community Recreation Center, Pleasant Hill, California, indefinitely for use of their premises by the Public Health Division Immunization Assistance Program. BACKGROUND: The Public Health Immunization Assistance Program will sponsor an Immunization Conference to bring all medical providers up-to-date with current immunization recommendations and schedules. Continuing education credit for nurses and physicians will be provided. FISCAL IMPACT: *Fees charged for conference, will cover all related costs. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON December 3, 1996 APPROVED AS RECOMMENDED x OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT ---- ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Contact Person: Wendel Brunner, M.D. CC: Heath ervices Adm.iPistraf_ ,Ion, ATTESTED DeC er , 1996 lc Health ACtnl mistration PHIL BA HEL CLERK OF THE BOA �F Imm nization Assistance Program S PE I ND COUNTY ADMINI f B l U worrimtinity tiocroatlof1 00161'FiWility MOW ty I '1 Vie,#U 320 Civic Drive, Pleasant Hilt,Calibrnia 94523 Phone - 676-5200 FAX • 676-5630 C ' On Calendar Double.Ghee_ `1.Name of Organization `- "r`�—`� STs� tix`�i-� t2��c' Non-Profit No. C 2.Name of Applicant J "= t"•�``� � 2" Hm.Phone Wk.Phone 3.Address of Applicant city �( (�`c�Q�.'c-,��Z State C i"` dip q �� - s' c:". ��c+t� '� Hm.Phone Wk.Phone 3- {..c-) G-7 4.Person in Charge of Acfivity - L4 5.DATE �� S)OF USE: Month�['�'g` � Date `-:s Year _Day(s)of Week � �7S_ *Hours �p'�-" to `-t 3 a)Additional Date(s) 'includes set-up and dean-up time 6.Type of Activityf--- V'%`NJYNILFa`Z.\O� Estimated Attendanee�"` '�`�"� a)Will.there be decorations? Describe b)Will admission charge or other form of fees be collected?—�^�How much? How will fees be used? �� =� �'� C1,Z) c)Will commercial caterer be used?� _Name Address City Phone d)Will alcoholic beverages be served? If YES,please refer to rule#12 on back of application. 7. Facilities requesteppd:�� Idt,Audtorium 0 Lower Club Room 0 Upper Club Room ❑Wee-Tat Room 300 assembly 100 assembly 70 assembly 25 assembly 200 dining 85 dining 50 dining %Kitchen 0 Art Studio 0 Conference Room ❑Game Room 45 assembly 30 assembly 25 assembly 50 assembly Dance Studio 0 Pre-School Room 0 Upstairs Terrace ❑Other 45 assembly 8. Equipment/Services Requested: NO CHARGE: FEE CHARGED: IRBlackboard 0 Piano ❑VCR/TV � C Podium 0 Public Address System ❑Arbor ,screen �q ❑Coffee Maker ❑Portable Stage 0 No.of Chairs ❑Portable Bar 0 Reader Board 0 No.of Card Tables ❑Slide Projector 0 Place Settings 0 No.of.Banquet Tables ❑Movie Projector 0 Wine Glasses 0 No.of RoundTables 9. Special Instructions: Room diagrams available to describe and illustrate set-up arrangements. lo. I have carefully read both sides of this agreement and fully understand Its contents. I am aware that this is a release of liability and a contract between the organization named above and the Pleasant Hill Recreation & Park District, and signed this agreement Of my own free will. Signature of Applicant Date ESTIMATED CH GES ��'} -� - FINAL CHARGE Weekend Package\. . ./- - _ . _ � @ $ _ . . . . . . . y -�U - Weekend Package . . . . . 1. _ . _ . _ . _ . _ . _ . . . . . . . . Roo �f �� $ _- Room / @ $ Room '��� / @ $ ___ Room / @ $ Room ! @ $ Room ! @ $ Kitchen / @ $ Kitchen / @ $ Equipment Rental ✓ '`Tf @ $ Equipment Rental @ $ @ $ @ $ Wine Glasses @ $ Wine Glasses @ $ Place Settings @ $ Place Settings @ $ ESTIMATED TOTAL CHARGES $ TOTAL RENTAL DUE $ DAMAGE / HOLDING DEPOSIT $ ADDITIONAL CHARGES Date Paid Amount Receipt No. Personnel Charge................................................. $ RugBurns..........................................................: $ Other ................................................................. $ FOR OFFICE USE ONLY TOTAL AMOUNT DUE........................................... $ Date Received By TOTAL AMOUNT PAID.......................................... $ Approved By! Denied BY _ AMOUNT DUE I REFUNDED............................. $ Reason for penial Classification FACILITY USE REGULATIONS All permission for the use of the districr,facilities will be restricted to 8. AS LAWFUL CONSIDERATION for being permitted responsible andi1ecognized organizations under the provisions by the.. PLEASANT HILL RECREATION & PARK outlined in this policy. ,Any activity in which the Community Center DISTRi,CT to use this facility, I hereby represent that I am facilities are utilized will be-conducted according to the law and will conform to the oral arid,written standards of the Pleasant Hill authorized by the organization named above to execute Recreation & Park District. this agreement on its behalf.' The organization and/or 1. Reservations for use at the Community Center may be made up to myself warrant and agree to indemnify, hold harmless, one year in advance. Applications for permits to use the;park or and defend the PLEASANT HILL RECREATION & building must be made at the Pleasant Hill Community Center on PARK DISTRICT against any and all claims, costs, the forms provided for this purpose Deposit of service fee must accompany the application. expenses ( including attorney's fees), actions, causes of a. Payment of total fees must be made 4 wooks in advance of action , judgments and/or liabilities Whatsoever arising the date of event. out of or in connection with any injury, death or property t}. Application form and a $307.W deposit are roquired to loss or damage resulting from the activities as described confirm a reservation on the facility calendar,along with the approval of the Center Director. This is a SECURITY above. I hereby agree that the organization, its individual DEPOSIT and is in addition to the total fees charged. members, and myself and the heirs, distributees, Additional deposit is required when double time blocks are guardians, legal representatives, and assigns thereof will rented or whon the Center Director dooms it necessary, not crake a claim against, Sue, attach the property of, or c. Cancellation fee is as follows. prosecute the PLEASANT HILL RECREATIONS & 1, A CHARGE of $10 for cancellation within 2 weeks of date of deposit. PARK DISTRICT, its governing board, the individual 2. A CHARGE OF HALF OF THE DEPOSIT for members thereof, and all DISTRICT officers, agents, and cancellation i5 clays from date of deposit to employees for injury or damage resulting from the 61 days prior to event. negligence or other acts. Howsoever caused, by any 3. CHARGE OF ENTIRE DEPOSIT for cancellation 31 to 60 days prior to event. employee, agent or contractor of the PLEASANT HILL c 4. A CHARGE OF THE ENTIRE DEPOSIT PLUS RECREATION & PARK DISTRICT, as a result of the use 12 of the rental fees for cancellation 30 of the facility. in addition, i hereby release and discharge days prior to event. the PLEASANT HILL. RECREATION& PARK DISTRICT, Cancellation is effective on the date letter of its governing board, the individual members thereof and cancellation is received. d. Additional charges will result from overtime use,damage,or all DISTRIC-f officers, agents, and employees from all additional services as required by the District. T"hest, actions, Claims or dernands that the organization, its additional charges will be made:against the deposit, individual members, and myself and the heirs, YOU will he billed for any damages not covered by the distributees, guardians, legal representatives, and security deposit. may thereof now have or ins ,. Permits for groups composed of persons under 21 years of age assigns y hereafter have for will be issued only to adults who accept responsibility for injury or damage resulting from the use of the facility by supervising them throughout the period covered by the permit the organization, its individual members, and/or myself. or when a recreation leader has been provided for by the District. 9. All scheduled activities of the recreation program of the Pleasant 3. Tickets may be sold at the door and admission may be charged Hill Recreation& Park District shall have first priority in the use of only if authorized. The District must be aware of all fund-raising the Center and park. No special usage of facilities shall be events. allowed to interfere in any way with the regular recreation 4. Activities during the week, Monday through Thursday.begin at program. 9:00 am and cease at 10:00 pm. A time;and a half charge will be 10, The Pleasant Hili Recreation& Park District,acting with added to fees for hours outside these time slots. PRIOR OFFICE reasonable discretion reserves the right to refuse permits for APPROVAL FOR ADDITIONAL HOURS. special uses of its facilities. Denial of applications can occur for 5. A CUSTOMER SERVICE REPRESENTATIVE/CUSTODIAN WiLL the following reasons: application information is falsified:lack of BE PRESENT AT THE BEGINNING OF THE EVENT TO CHECK necessary information;too large a group,type of event that is not ON ALL DETAILS. A custodian will be on duty at the Community in the best interests of the Community Center and Pleasant Hill Center during all operating hours. He/she will check with your Recreation & Park District. group periodically. 11. Permits cannot be transferred,assigned,or sublet. 6. Please call for an appointment(1)month in advance. A diagram. 12, Alcoholic beverages may be brought into the building with for seating arrangements and final details will be done at this advance approval only. If alcohol is to be sold,a license meeting. Minor changes maybe made to event diagram up to(1) approval must be obtained from the Alcohol Beverage Control day in advance. MAJOR CHANGES ARE SUBJECT TO Board. (Call 689-0628 for information.) ADDITIONAL CHARGES. ONCE SET UP ISDONE BY 13. On rare occasions it may be necessary to reschedule,relocate or CUSTODIAL STAFF ON DAY OF EVENT,RENTERS deny a request previously approved within the facility or park due are responsible for any rearrangements. to a scheduling conflict. In this event, the group or individual will 7. Be sure that all set-up and clean-up is done during the stated be given advance notice by the District, rental times on your contract(i.e,, if your rental time is 9:00 am - to4:00pm then you must be cleaned up and out by 4:00 pm). CLASSIFICATION INFORMATION Any deviations to these rules must be cleared with the Center Director,and will result in additional charges. 1. PRIORITIES AND GROUPS Groups 11 and III will be responsible for entire set up and Group I Recreation District Programs take down of tables and chairs. Group II Programs Go-sponsored by the District Groups IV and V tables and chairs will be set up and taken Group III Civic,Religious,Schools,and Non-Profit groups down by our staff. (non-profit number required) a. Decorations must be of flame-retardant material. The use of Group IV Private Parties(i.e.,Wedding Receptions, nails, tacks, staples,etc. is prohibited. At no time may exits Anniversaries, Private Banquets, etc.) be covered or obstructed. Rice,birdseed,and confetti may Groups V Commercial use and all other applicants. NOT be thrown inside or outside the Community Center, A $25 fine will be imposed along with a cleaning charge, it this Weddings-Resident rate applies ONLY to Bride,Groom,or Parents of rule is violated. the Bride or Groom. b. A trash bin is provided outside kitchen door for debris. Please place empty bottles in boxes and leave beside trash Residents are defined as people living in the Pleasant Hill Recreation& bin. Park District, To qualify,a six-month residency is required. C. Smoking is not permitted inside the building by policy of Pleasant Hill Recreation&Park District Board of Directors. Resident organizations must have a membership of at least 51% A$25.00 fine will be charged for each cigarette burn in residing in the Pleasant Hill Recreation& Park District. Membership list the carpet and hardwood floor,along with a repair charge. must be submitted to quality for resident rates. d. Dancing is only allowed in the Dance Studio. Special arrangements are required to have food or drink in this room, 2, BASIC RENTAL TIME BLOCKS A portable dance floor is available for smaller roams. See On Fridays.Saturdays, &Holidays package includes fee schedule. Auditorium,Kitchen,and Dance Studio. e. Storage is not available-either before or after event.` No 1. 9:00 am to 4:00 pm 11. 6:00 pm to 1:00 am equipment may be removed from the building. VIOLATORS WILL BE PROSECUTED. On Sundays any 7-hour time block may be rented between 1:00 pm and 1 f:DO pm. Please examine Fee Schedule Sheet that is current for your date of usage. Rates are subject to change.