HomeMy WebLinkAboutMINUTES - 12031996 - C50 TO: BOARD OF SUPERVISORS Contra
FROM: Costa
SCOTT TANDY, DIRECTOR
COMMUNITY SERVICES DEPARTMENT Coun�j
. CT
DATE: ° N
December 3, 1996
SUBJECT:
AUTHORIZATION TO EXECUTE ONE-TIME FUNDING CONTRACT WITH THE
CALIFORNIA DEPARTMENT OF EDUCATION
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to execute one-time
funding Contract GIMS-6059 (County #39-820-2) with the California Department of Education in
the amount $9,048 in maximum reimbursable funding for the period July 1, 1996 through June 30,
1997 to purchase instructional materials and instructional supplies.
II. FINANCIAL IMPACT:
No County funding is required.
III. REASONS FOR RECOMMENDATIONS/BACK ROUND:
On April 25, 1995 the Board approved Contract #IM-0169 with the California Department of
Education (State) for one-time only funding of instructional materials and instructional supplies
with a maximum reimbursable amount of $2,608 to supplement general child care contracts. On
May 7, 1996 the Board approved another contract for same in the amount of$11,997.
On November 14, 1996 the Department received another one-time-only funding contract from the
State for the purchase of instructional materials and instructional supplies for fiscal year 1996-97.
This funding will be used to purchase instructional materials and instructional supplies that are
acceptable to the State for the child care and development program within the Department's Child
Development Division.
&W CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIONATURE(S):
ACTION OF BOARD ON DEE
EE 0 3 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CCVTAC: Scott Tandy 313-7369 DEC 0 3 1
CC: CAO ATTESTED
PHIL BATCHELOR,CLERK OF THE BOARD OF
CSD SUPERVISORS AND COUNTY ADMINISTRATOR.
BY DEPUTY
M362 (10/88)
f w
INCOMING FUNDS C 2/
NARRATIVE STATEMENT
Contract #GIMS-6059
(County #39-820-2)
One-Time Funding for Instructional Materials and Instructional Supplies
1. PROJECT/PROGRAM TITLE. One-Time-Only Instructional Materials Funding.
2. FUNDING AGENCY. California Department of Education (State).
3. SUBMITTAL STATUS. Contract execution pending Board approval.
4. PROPOSED TERM. July 1, 1996 through June 30, 1997.
5. CURRENT FUNDING. Funding also from the State in the amount of $2,608 for the
period from July 1, 1994 through June 30, 1995 as well as $11,997 for the period from
March 1, 1996 through June 30, 1997.
6. FUTURE FUNDING. This proposed funding is one-time only and should not be
expected each year. However, if the Department is chosen in the future as an agency
eligible to contract for additional one-time-only instructional materials and instructional
supplies funding, it will act accordingly and seek Board approval.
7. BUDGET SUMMARY.
Instructional materials and Instructional Supplies $9,048
(Exact itemized costs will not be available until a final inventory of needed
instructional supplies and materials is taken. Please see attached "Examples of
Acceptable Instructional Materials & Supplies" from the State for additional
information regarding allowable items for purchase.)
8. STAFFING REQUIREMENTS. The Child Development Program Manager will be
responsible for the administration of these additional dollars and supported by currently
employed County personnel including the Child Development Assistant Program
Manager and the Child Development Program Accountant. This funding does not
require the hiring of additional staff.
9. PROGRAM NEED. Funding is needed to supplement supplies and materials in the
classroom.
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10. RELATIONSHIP TO OTHER PROGRAMS. This funding supports the
Department's current center-based child care programs and will enhance current
program participants' experience at current sites. The Department does not anticipate
duplication of effort since the Child Development Program Manager will be the only
one administering the funds and inventories of needed instructional supplies and
materials will be taken to maximize funding dollars.
11. PROJECT GOALS.
Goal: To enhance current center-based participants' child care experience and support
staff by giving them additional instructional supplies and materials with which they
may operate a quality child care program.
12. STATED OBJECTIVES. Purchase additional instructional supplies and materials as
allowed by the State.
13. EVALUATION METHOD(S). The Child Development Program Manager and staff
will submit a final expenditure report to the State who will determine the allowability
of charged costs.
14. CHANGES COMPARED TO PRIOR YEAR (if any). None.
15. POTENTIAL CONTROVERSIAL ISSUES. None.
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