HomeMy WebLinkAboutMINUTES - 12031996 - C102 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez, Executive Director
DATE: December 3, 1996
SUBJECT: ADOPT RESOLUTION APPROVING SECTION 8 RENTAL CERTIFICATE AND RENTAL
VOUCHER PROGRAM ANNUAL CONTRIBUTIONS CONTRACT NO. SF-468 AND
AUTHORIZING EXECUTION.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3792 approving Section 8 Rental Certificate and Rental Voucher Program Annual
Contributions Contract No. SF-468,as amended,and AUTHORIZING execution by the Chair of the Board of Commissioners of
the Housing Authority of the County of Contra Costa.
IL FINANCIAL IMPACT:
Section 8 certificate replacement contract authority in the amount of$15,918,708 and budget authority in the amount of
$15,918,708 has been obligated for increment number CA0110E0049. This new funding increment is to replace all the
certificates that will expire during the Federal Fiscal Year 1997. The term is for one year.
III. REASONS FOR RECOMMENDATIONBACKGROUND
The Housing Authority has received notification from the U.S.Department of Housing and Urban Development(HUD)
that Section 8 certificate amendment funds have been reserved for increment number CAOI ICE0049,for all certificate that will
expire during the Federal Fiscal Year 1997. This replacement funding is for a one year term. To secure these funds for the
Section 8 Program, it will be necessary for the Board of Commissioners to adopt Resolution No. 3792.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 3792,the Housing Authority would lose this
reserved replacement funding.
CONTINUED ON ATTACHMENT: YES SIGNATURE �1�c
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
- ACTION OF BOARD ON December 3 , 1 9 9 6 APPROVED AS RECOMMENDED x OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X—UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED 1)P r P Til Ih P r 3 , 1 9 9 6
PHIL BATCHELOR,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY4&J—k,
5rDEPUTY
bo-acc
C , o �.
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3791
RESOLUTION APPROVING SECTION 8 RENTAL CERTIFICATE AND RENTAL
VOUCHER PROGRAM ANNUAL CONTRIBUTION CONTRACT NO. SF-468 AND
AUTHORIZING EXECUTION
WHEREAS,the Contra Costa County Housing Authority("PHA")entered into an
Annual Contributions Contract("ACC")on December 3, 1996, as amended,
with the United States of America("Government")
NOW, THEREFORE,BE IT RESOLVED BY PHA, as follows:
1. The SUPERSEDING Section 8 ACC and funding Exhibits A&B for the
Rental Certificate and Rental Voucher Program are hereby approved
and accepted. The Chairman or Acting Chairman is hereby authorized
and directed to execute the counterparts of the ACC on behalf of PHA,
and the Secretary is hereby authorized to impress the official seal of the
PHA on each such counterpart and to forward such executed
counterparts to the Government together with such other documents
evidencing the approval and authorizing the execution thereof as may
be required by the Government.
2. This resolution shall take effect immediately
PASSED AND ADOPTED ON December 3, 1996 by the
following vote of the Commissioners.
AYES:COMMISSIONERSROGERS, BISHOP, DeSAULNIER and SMITH
NOES-NONE
ABSENT: NONE
ABSTAIN: NONE
1 hereby certify that this Is a true and oonedOMof
��Ioofnta en and ennttuered on thethe da*�minuutes of the
WA Ps 9
A PHI 1-n-
ATCHELOR,Clerk of t���
at Supervisors and Cpunly Administrator
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U.S.Department of Housing and Urban Development
Pacific/Hawaii Office '
450 Golden Gate Avenue
'Q,t MEN7 Oe
v s San Francisco, California 94102-3448
Ws IIIIIIII � G �J
v0,4490 N+oJ
SEV 3 0 19.96
Mr. Richard Martinez
Executive Director
Contra Costa Housing Authority
P.O. Box 2759
Martinez, CA 94553
Dear Mr. Martinez:
SUBJECT: Amendment to Annual Contributions Contract
Replacement Funding Increment Number CA0110E0049
Enclosed is the subject contract and documentation necessary
to effect its execution. Please adopt a resolution and prepare
the various documents exactly as set forth in the Instruction
Sheet. Upon execution by HUD, a fully executed copy will be sent
to you.
Section 8 certificate replacement contract authority in the
amount of $15, 918, 708 and budget authority in the amount of
$15, 918, 708 has been obligated for increment number CA0110E0049.
This new funding increment is to replace all the certificates
that will expire during the Federal Fiscal Year 1997. The term
is for one year. Enclosed are copies of the worksheets used to
arrive at the amount for the new increment.
Please incorporate the increment in your next budget
revision or year-end settlement, whichever is done first. The
annual contribution should reflect the increased contract
authority of this increment. The obligated funds cannot be drawn
upon until the ACC is executed by both the housing authority and
HUD.
Please return the contract and documentation and the budget
to the Office of Public Housing, Management Division
Should you have any questions concerning the contract,
please contact Claire Garcia of my staff at (415) 436-8388.
Very sincerely yours,
l �O'Yh Ot/1J ^
Thomas Vitek
Director
Management Division
San Francisco
Enclosures
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Consolidated Annual U.S.Dopartmem of Housing
and Urban Development
Contributions Contract Office of Public and Indian Housing
Rental Certificate Program
and Rental Voucher Program section 8
Table of Sections page page
1. Definitions .... . .. . ... ... . . . . . . . . . . . . . .. 1 12. Administrative Fee Reserve . . . . . . . . ..... . . . . . . . 3
2. Funding for HA Certificate or Voucher Program ... . . . . 2 13. Depositary.. . . . . .. .. . . . . . . . . . . . . . . .. . . . . . . 3
3. Term. . .. . . .. . .. . .... . . ... . . . . . .... . .. . . .. 2 14. Program Records . . .. . .. . . . . . . . .. . . . .. . . . . . . .3
4. HUD Payments for Program ... . . . . . . . . .. . . . . . . .. 2 15. Default by HA .... ..... .. .. . ...... .. .. . . . . . .3
5. Maximum Payments for Program. . . . . . . . ...... .. .. 2 16. Fidelity Bond Coverage... ........... . ... . . . . . 4
6. Reduction of Amount Payable by HUD. . . .. ......... 2 17. Exclusion from Program . .. .. . . . . . .. . . . . . . . . . . 4
7. ACC Reserve Account.......... . . . ..... . . . . .. . 2 18. Conflict of Interest Provisions . . . . . .. . . . . . . . . . . . 4
8. Separate ACC for Funding Increment.. . .. ........ . . 2 19. Interest of Member of or Delegate to Congress . . . . . .4
9. Budget and Requisition for Payment. . . . .. ...... ... . 2 20. Exclusion of Third Party Rights... . ... . .. . . . . . . . .4
10.HUD Requirements . ..... . . .. .. . . . . .. .. . . .. ... 3 21. Consolidated ACC. .. .... . .*. . . . . . . . .. . . . . . . . . 4
11. Use of Program Receipts . . . . . . . . . . . . .. .... . . . . . . 3
1. Definitions
ACC. Annual contributions contract. Funding Exhibit. An exhibit to the consolidated ACC. The
funding exhibit states the amount and term of funding for a
ACC Reserve Account. An account established by HUD for program. There are separate funding exhibits for the HA
a program from amounts by which the maximum payment certificate program and voucher program.
to the HA under the consolidated ACC (during an HA fiscal
year) exceeds the amount actually approved and paid. This Funding Exhibit A. The funding exhibit for the HA
account is used as the source of additional payments for the certificate program.
program.
Funding Exhibit S. The funding exhibit for the HA voucher
Annual Contributions Contract. The contract for each program.
funding"Increment. HUD's commitment to make payments
for each funding increment (*project*) listed in the funding Funding Increment (also called a 'Project"). Each
exhibit constitutes a separate ACC. commitment of budget authority by HUD to the HA for a
program under the consolidated ACC. The funding
Budget Authority. The maximum amount of funds available increments for the program are listed in the program funding
for payment to the HA over the term of a funding I exhibit.
increment. Budget authority is authorized and appropriated
by the Congress. HA. Housing agency.
Consolidated Annual Contributions Contract (consolidated Housing Agency (HAI. The agency that has entered this
ACC). The consolidated contract for the HA certificate consolidated ACC with HUD.
program and voucher program. HUD's commitment to make
payments for each funding increment in a program HUD. U.S.Department of Housing and Urban Development.
constitutes a separate ACC. However.commitments for all
the funding increments are listed in this consolidated ACC. Program. The HA certificate program or voucher Program.
Contract Authority.4The maximum annual payment by HUD Program Expenditures. Amounts which may be charged
to the 14A for a funding increment. The amount of contract against program receipts in accordance with the
authority for each funding increment in a program is listed in consolidated ACC and HUD requirements.
the funding exhibit for the program.,
Prograrn Receipts. Amounts paid by HUD to the HA for a
Fiscal You. The HA fiscal year. The funding exhibit states program. and any other amounts received by the HA in
the last month and.day of thiHA fiscal year. connection with the program.
Project. A funding increment far the pirogram.
Pogo I of 5 form HUD-52520 It 1193)
l
♦ a � Z
lo. HUD Requirements 13. Depositary
(s) The HA must comply, and must require owners to (a) Unless otherwise required or permitted by HUD, all
comply, with the requirements of the U.S. Housing Act program receipts must be promptly deposited with a
of 1937 and all HUD regulations and other financial institution selected as depositary by the HA in
requirements, including any amendments or changes in accordance with HUD requirements.
the law or HUD requirements.
(b) The HA must enter an agreement with the depositary
(b) The, HA must comply with its HUD-approved institution in the form required by HUD.
administrative plan, equal opportunity housing plan, and
HUD-approved program funding applications. (c) The HA may only withdraw deposited program receipts
for use in connection with the program in accordance
(c) The HA must use the program forms required by HUD. with HUD requirements.
(d) The HA must proceed expeditiously with the programs (d) The agreement with the depositary institution must
under this consolidated ACC. provide that if required under a written notice from HUD
to the depositary:
1 1. Use of Program Receipts (1) The depositary must not permit any withdrawal of
deposited funds by the HA unless withdrawals by
(a) The HA must use program receipts to provide decent, the HA are expressly authorized by written notice
safe, and sanitary housing for eligible families in from HUD to the depositary.
compliance with the U.S. Housing Act of 1937 and all (2) The depositary must permit withdrawals of
HUD requirements. Program receipts may only be used deposited funds by HUD.
to pay program expenditures.
(e) If approved by HUD, the HA may deposit under the
(b) The HA must not make any program expenditures, ex- depositary agreement monies received or held by the
cept in accordance with the HUD-approved budget esti- HA in connection with any contract between the HA
mate and supporting data for a program. and HUD.
(c) Interest on the investment of program receipts 14. Program Records
constitutes program receipts.
(a) The HA must maintain complete and accurate books of
(d) If required by HUD, program receipts in excess of current account and records for a program. The books and
needs must be promptly remitted,to HUD or must be records must be in accordance with HUD requirements,
invested in accordance with HUD requirements. and must permit a speedy and effective audit.
12. Administrative Fee Reserve (b) The HA must furnish HUD such financial and program
reports, records, statements, and documents at such
(a) The HA must maintain an administrative fee reserve for times, in such form, and accompanied by such
a program. The HA must credit to the administrative supporting data as required by HUD.
fee reserve the total of:
(1) The amount by which program administrative fees (c) HUD and the Comptroller General of the United States,
paid by HUD for a fiscal year exceed HA admini- or their duty authorized representatives, must have full
stiative expenses for the fiscal year,plus and free access to all HA offices and facilities, and to
(2) Interest earned on the administrative fee reserve. all the books, documents, and records of the HA
relevant to administration of the program, including the
W The HA must use funds in the administrative fee right to audit and to make copies.
reserve to pay administrative expenses in excess of
program receipts. If any funds remain in the (d) The HA must engage and pay an independent public
administrative fee reserve, the HA may use the accountant to conduct audits that are required by HUD.
administrative reserve funds for other housing purposes The cost,of audits required by HUD may be charged
if permitted by State and local law. against program receipts.
(c) If the HA is not adequately administering any Section 8 15. Default by HA
program in accordance with HUD requirements. HUD
may: (a) Upon written notice to the HA, HUD may take
(1) Direct the HA to use the funds to improve admini• possession of all or any HA property,rights,or interests
stration of the Section 8 program or for rerm. in connection with a program,including funds held by a
bvrsement of ineligible expenses. depositary, program receipts, and rights or interests
(2) Prohibit HA use of administrative fee reserve funds.
P.p*3 of S form HUD-52520 (111931
- C .toz,
United Sta!es of America Secretary of Housing and Urban Development
Signature of Authorized Representative: ()ate signed.
x
Name &Official Title: (print or type)
Joyce M. Roberson, Director, Office of Public Housing
San Francisco
Housing Agency Name of Agency: (print or type)
Housing Authority of the County of Contra Costa 12/3%96;,
Signature of Authorized Representative: Date signed:
X
Name & [Cis/it r type)
1'7 41 ,
Jeff Smith, Chair of the Board
Page 5 of 5 form HUD-52520 (11/93)
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