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HomeMy WebLinkAboutMINUTES - 12171996 - C93 co C. 93 BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on December 17, 1996 by the following vote: AYES: Supervisors Rogers, Bishop, DeSauhnier, Canciamilla and Smith NOES: None ABSENT: None ABSTAIN: None SUBJECT: Updated County Emergency Operations Plan IT IS BY THE BOARD ORDERED that the Updated County Emergency Operations Plan, prepared by the County Office of Emergency Services and approved by the Disaster Service Chiefs and the County Disaster Council is APPROVED, and the Chair, Board of Supervisors, is AUTHORIZED to sign the documentation. I tweby cer y drat this Is a true and am"d coif of an action taian and entewd on the minutes of-the t3oard of Suf=date shown ATTESTED: f SIL SA ruOK Cb*of We board cc : County Administrator Office of Emergency Services By WIM J oleo 1 C Y •_ i � a i I' Sri �a a14s •'NX -%66 S } _tragi��.�-•cx _ r_ - r O - d O r� October 15, 1996 LETTER OF PROMULGATION In order to minimize loss of life, personal injury and property damage which can • occur as the result of disasters such as earthquakes, fires, floods, landslides and hazardous materials releases, this Contra Costa County/Operational Area Emergency Plan has been developed. The plan sets forth an emergency response organization and defines the roles and responsibilities of each of the agencies who are part of that organization. This plan is based on and is consistent with the Standardized Emergency Management System (SEMS), as set forth in Chapter 1 (Sections 2400 - 2450) of Division 2 of Title 19 of the California Code of Regulations. Approval of this plan constitutes the County's adoption of SEMS. request all involved agencies and personnel to fully support this plan and to participate in its implementation. Jeff 14tair, Board of Supervisors • DIRECTOR'S MEMORANDUM This updated version of the County Emergency Plan is the result of input and effort from many people representing city, county, state, federal and private agencies. Their assistance is truly appreciated. This plan is appropriately a joint effort inasmuch as it sets forth an organizational structure and procedures for how all involved agencies within Contra Costa County will work together to assure effective management of disaster response activities. This plan, which replaces the one issued in 1991, reflects the new emergency organization, terminology and procedures included in the Standardized Emergency • Management System (SEMS), as set forth in Chapter 11 (Sections 2400-2450) of Division 2 of Title 19 of the California Code of Regulations. The plan has been reformatted to conform to the five major SEMS functions: Management, Operations, Planning/Intelligence, Logistics and Finance/Administration. The next major update of this plan will be issued in 1999. However, revised portions of the plan will be issued as necessary to reflect changes caused by new state laws or regulations or by organizational or procedural changes initiated at the local level. Please share this document with all persons within your organization who may become involved in disaster response. Gary Brown, Direct ffice of Emergency Services O W4 ctl CONTRA COSTA COUNTY • EMERGENCY PLAN Table of Contents Page No. Letter of Promulgation i Director's Memorandum ii Table of Contents iii Record of Changes v Distribution List vi BASIC PLAN Text Purpose of an Emergency Plan 1 • Hazards • Authority Activating the Emergency Plan 2 Emergency Actions 3 • Response Periods 4 • Preparedness, Emergency, Recovery Emergency Impact 5 • Levels of Emergency • National Security 9 Emergency Management Organization 10 • Workers • Disaster Scene • Cities 11 • Contra Costa County 12 • Operational Area • Mutual Aid Region 13 • State and Federal Disaster Functions and Assignments 13 Continuity of Government 16 Public Awareness and Education 17 Training, Tests, and Exercises 17 • iii Charts Contra Costa County Emergency Organization 18 Matrix of the Functional Responsibilities of Agencies and Private Organizations in Contra Costa County 19 Matrix of State Department/Agencies Responsibilities 20 Matrix of Federal Responsibilities 21 Enclosures Authorities and References 22 Hazard Mitigation 32 Mutual Aid 43 Glossary of Terms 53 Contra Costa County Hazards Major Earthquakes 65 • Hazardous Materials Incident 72 Imminent/Actual Flood 73* Imminent/Actual Dam Failure 75 National Security 104 Wildfire 106 Landslide 107 • iv RECORD OF CHANGES • • v PLAN DISTRIBUTION LIST The following list details the agencies who will be given complete copies of the Contra Costa County Emergency Plan, or sections of the plan. The agencies that have a primary role in this plan will receive a complete copy of the Emergency Plan. Other agencies will receive only the Basic Plan plus specific branches because: • the agency has support responsibilities for completing tasks listed in the branch; or • the agency could be called upon for support/service listed in the branch; or • the agency is capable of providing services or information that will assist completion of the tasks listed in the branch. Copies of Basic Plan + Copy Agency Entire Plan Branch(es) # Contra Costa County: Administrator's Office: • • Administration 2 • Justice System • Clerk of the Board 1 • Data Processing • Emergency Services 20 • Revenue Collection • Risk Management 1 Agriculture Animal Services 1 Assessor Auditor-Controller Board of Supervisors 5 Building Inspection 1 Community Development 1 Community Services County Clerk-Recorder 1 County Counsel 1 District Attorney 1 • vi Copies of Basic Plan + Copy Agency Entire Plan Branch(es) # • Contra Costa County (Continued): Fire Protection Districts: • Bethel Island 1 • Contra Costa County 2 • Crockett-Carquinez 1 • Dougherty Regional 1 • East Diablo 1 • Moraga 1 • Oakley 1 • Orinda 1 • Riverview 1 • Rodeo/Hercules 1 • San Ramon Valley 1 ® Kensington 1 • West County 1 General Services: • Administration 1 • Building Maintenance • Communications • Deputy Director/Purchasing • 0 Fleet Management a Lease Management v Purchasing Grand Jury 1 Health Services: U Director 1 U Mental Health U Emergency Medical Services 1 U Environmental Health 1 U Merrithew Hospital 1 o, Public Health 1 Housing Authority Library (Central) 2 Municipal Courts Human Resources 1 Probation: • Administration • Juvenile Hall • vii Copies of Basic Plan + Copy Agency Entire Plan Branch(es) # Public Defender Public Works: • Administration 2 • Airport Operations • Engineering 1 0 Flood Control Sheriff-Coroner: • Administration 2 • Coroner • Patrol 1 • Support Srvcs. (Dispatch) 1 Social Services: 0 Administration 1 Treasurer-Tax Collector Districts: Irrigation: • O Byron-Bethany U East Contra Costa Pacific Bell 1 Pacific Gas and Electric (Concord) 1 • viii Copies of Basic Plan + Copy Agency Entire Plan Branch(es) # Reclamation: • No. 799 - Hotchkiss • No. 800 - Byron • No. 803 - Jersey Island • No. 2024 - Orwood • No. 2025 - Holland • No. 2026 - Delta • No. 2036 - Palm • No. 2059 - Bradford • No. 2065 - Veale • No. 2090 - Quimby • Rhode Island • Winter Island Sanitation: • Byron • Central Contra Costa • Crockett-Velona • Mt. View • Oakley Schools: • • Acalanes Union High 1 i Antioch Unified 1 • Brentwood Union 1 • Byron Union 1 • Canyon 1 • Contra Costa Office of Education 1 • John Swett Unified 1 e Knightsen 1 • Lafayette 1 • Liberty Union High 1 0 Martinez Unified 1 0 Moraga 1 A Mt. Diablo Unified 1 • Oakley Union 1 • Orinda Union 1 • Pittsburg Unified 1 • Richmond Unified 1 • San Ramon Valley Unified 1 • Walnut Creek 1 • ix Copies of Basic Plan + Copy Agency Entire Plan Branch(es) # Districts: (Continued) Contra Costa Community Colleges: • Contra Costa 1 (San Pablo Campus) ® Diablo Valley 1 • Los Medanos 1 Transit: • Bay Area Rapid Transit 1 (BART) • County Connection 0 East S West Water: • Contra Costa 1 S East Bay Municipal Utilities (EBMUD) 1 i Oakley Others: • a Bethel Island Improvement 1 • East Bay Regional Park 1 Hospitals/Medical Centers/Medical Transportation: A Brookside Hospital 1 ® Delta Memorial Hospital 1 • Doctors' Hospital 1 • John Muir Medical Center 1 • Kaiser Martinez 1 Richmond 1 Walnut Creek 1 • Mt. Diablo Medical Center 1 • American Medical Response 1 • San Ramon Medical Center 1 • x Copies of Basic Plan + Copy Agency Entire Plan Branch(es) # • Cities: Antioch 1 Brentwood 1 Clayton 1 Concord 1 Danville 1 EI Cerrito 1 Hercules 1 Lafayette 1 Martinez 1 Moraga 1 Orinda 1 Pinole 1 Pittsburg 1 Pleasant Hill 1 Richmond 1 San Pablo 1 San Ramon 1 Walnut Creek 1 • Other Counties: Alameda 1 Marin 1 San Francisco 1 San Mateo 1 Santa Clara 1 Solano 1 Sonoma 1 State: Highway Patrol 1 Mt. Diablo State Park Office of Emergency Services, Coastal Region 2 Federal: U.S. Coast Guard 1 U.S. Naval Weapons Station, Concord 1 Total: • X1 it C/� ►.r n b ,� � • BASIC PLAN PURPOSE OF AN EMERGENCY PLAN Identify and activate the required level The purpose of this plan is to organize of the emergency management the County's response to major organization. emergencies. Identify others that support emergency Specific objectives are to: organizations, such as volunteer and non-county agencies. Manage and coordinate emergency operations in unincorporated areas. Hazards Coordinate resources and mutual aid Primary threats to Contra Costa County within the County and Operational have been identified. The Contra Costa Area. County Emergency Plan describesthese threats in Enclosure 5 to the Basic Plan. Resolve conflicting demands for The hazards include: • support. • Earthquakes Describe the county's planned response • Hazardous Materials to natural and technological disasters. • Flood • Dam Failure Describe potential disasters that could • Landslides strike the county. • National Security • Wildfire Define an Emergency Management Organization; which identifies an Authorities and References Emergency Operations Center (EOC) Director to lead the county emergency Emergency operations will be organization and identifies specific conducted as outlined under Concept of agencies as part of the county Operations, and according to the organization. enabling legislation, plans and agreements listed in Enclosure 1-1, Identify the jobs that need to be done Authorities and References. and assign staff to be responsible for the necessary actions. • CONTRA COSTA COUNTY 1 January 1996 Basic Plan This plan is organized into three key i also include a list of emergency actions • sections that answer the basic for the agency (agencies) to complete questions: "Who's in charge?", "What before, during and after a disaster should I do?", and "Where can I get I shrikes. help?". Additionally, the County has a Basic Plan Resource Manual (created, managed, and published separately). Without The Basic Plan outlines: how disasters knowing what resources are available in do not "just happen," but progress the community, disaster response is from a preparedness level to disaster I limited. The Contra Costa County response and into recovery; what Resource Manual contains data such as general actions are taken to manage I resource lists, key contact persons, and and recover from the disaster; how the ' where to locate the vendors or county departments and outside I services. support form an Emergency Management Organization using the I ACTIVATING THE EMERGENCY PLAN Standardized Emergency Management System (SEMS) which incorporates This plan is always active. The County Incident Command System (ICS) in the I Emergency Management Organization is EOC; how the county trains for ' identified and key members meet disasters; how the county can operate I regularly throughout the year to discuss without key personnel; and what emergency procedures. As a training • emergencies the county faces. I tool, the plan is a guide to teach county personnel their responsibilities and Sections/Branches I provide policy and procedural direction for completing assigned tasks. County Studies of past disasters identified the management personnel are required to primary emergency functions that were know this plan exists and understand performed. In preparing the Contra this material before a disaster occurs. Costa County Emergency Plan, 31 Each county department is responsible functions were identified and these 31 = for creating emergency response jobs are detailed in separate branches procedures. of the emergency organization. Each I function has its own set of objectives The following conditions require to carry out. I activation of the EOC: (as identified in the California State Emergency Services Operations Guides Act): Im When the Governor proclaims a Operations Guides (at the end of each State of Emergency in an area section/branch) identify the primary including Contra Costa County. agency responsible for completing the ® When a State of War Emergency tasks and those agencies that can or a threat to National Security support the operations. The guides I exists. CONTRA COSTA COUNTY 2 January 1996 Basic Plan • • When two. or more cities within emergency response efforts: the operational area declare local emergency. • Responding agencies, such as Environmental Health, if a • When the county and one or more hazardous material will affect the cities within the operational area population of Contra Costa declare local emergency. County. • When the operational area is • Office of Emergency Services, requesting resources from outside Alert Duty Staff. its boundaries, except those used in normal day-to-day operations • The commander of I a w obtained through existing enforcement or fire dispatch. agreements, or as provided under the Master Mutual Aid EMERGENCY ACTIONS Agreement. In view of the county's vulnerability to • When the operational area has disasters, Contra Costa County received resource requests from management will emphasize emergency outside its boundaries, except planning;training full-time, auxiliary and those used in normal day-to-day reserve personnel; and public operations obtained through awareness and education; and assure • existing agreements, or as the adequacy and availability of provided under the Master Mutual sufficient resources to cope with Aid Agreement. disasters. Mitigation measures are vital to reduce losses from disasters. Such Certain county officials have the measures include the development and authority to call county employees into enforcement of appropriate land use, an emergency response mode (as design and construction regulations identified by County Ordinance, Title 4, (see Enclosure 1-2, Hazard Mitigation Chapter 42-2): of the Basic Plan). • Board of Supervisors. Actions taken to respond to a disaster must consider everything from minimal • County Administrator. activity to total reaction to destructive events; the worst-case scenario: a • Alternates to the County major earthquake. Problems such as Administrator (identified in a national security also require significant Contra Costa County Board of attention and response. Actions taken Supervisors' Board Order). during peacetime emergencies and national security problems can be The following Contra Costa County similar. These are combined as much personnel can call upon the County as possible. If anyone threatens the Administrator, or alternate, to request use of unconventional weapons, • CONTRA COSTA COUNTY 3 January 1996 Basic Plan Radiological Operations outlines the Enclosure 1-3, Mutual Aid). • special tactics that may be required. In consideration of all possible disaster A hazard analysis has indicated that the situations, this plan will be county may be at risk from many implemented in three periods, with hazards associated with natural related phases, as time and disasters, technological incidents and circumstances permit. radiological emergencies. These hazards are identified in Appendix 1, Preparedness Period Hazard-Specific Situations, which also provides general and specific The preparedness period is divided into information on their possible impact on two phases as follows: the county. Normal Preparedness Phase Concept of Operations Agencies having emergency responsi- General bilities assigned in this plan will prepare supporting plans, Standing Operating Periods of Response Procedures (SOPs), and checklists detailing the disposition of their To prepare for all possible disaster resources in an emergency. Such plans situations, this plan identifies three and procedures will provide for response periods: coordination and communication • channels with counterpart agencies and • Preparedness. organizations of other jurisdictions within the county and other counties. • Emergency. Resource listings also will be prepared and maintained current. • Recovery. Increased Readiness Phase Some emergencies will be preceded by a buildup period that, if recognized and This phase could begin upon receipt of used, can provide advance warning to an accreditable long-term earthquake those areas and/or population groups prediction, an escalating hazardous that might be affected. Other material situation, a flood advisory that emergencies occur with little or no could impact the county, or a rapidly advance warning, thus requiring deteriorating international situation that mobilization and commitment of the could lead to a possible nuclear attack county's resources just prior to or after upon the United States. Increased the onset of the emergency. All readiness actions will include reviewing agencies must be prepared to respond and updating plans, SOPs and resource promptly and effectively to any information, increasing public foreseeable emergency to include the information efforts, accelerating provision and use of mutual aid (see training programs, inspecting, • CONTRA COSTA COUNTY 4 January 1996 Basic Plan dispensing and/or relocating equipment, • If it is determined that state and taking other feasible measures. and/or federal aid will be needed, Available resources, to include a LOCAL EMERGENCY will be auxiliaries and reserves, will be proclaimed as prescribed by local mobilized. ordinance and a formal request will be submitted through State Emergency Period OES requesting that the Governor proclaim a STATE OF The Emergency Period is divided into EMERGENCY. three phases as follows: • If the possible or expected Pre-Impact Phase disaster situation does not develop, all alerted agencies will Most actions to be taken during this be promptly notified. phase would be precautionary and would be focused on taking appropriate • As provided in the California countermeasures to protect people. Emergency Plan, state agencies Response actions could be based on will provide assistance to developing situations associated with a: threatened or stricken areas. State agency representatives will • Slow-rise flood establish liaison with their local • Hazardous materials incident counterparts to relay information • Radiological defense emergency and mutual aid requests. The • Possible dam failure OES Regional Manager will • Approaching wildland fire coordinate intra-regional mutual • Short-term earthquake prediction. aid and state assistance as necessary. Actions taken during this phase may be concentrated on the movement of • If a nuclear attack appears people, providing food, lodging and imminent, the Governor may shelter for the people in the reception proclaim a STATE OF WAR areas. The following would be EMERGENCY and order/advise applicable: relocation of population and resources. • Warning the threatened population and initiating move- Immediate Impact Phase ment operations as necessary. Actions taken during this phase will be • Advising agencies to activate concentrated on the well-being of resources; advising the Office of people affected by the incident. The Emergency Services (OES) Mutual impact of the event may be destructive Aid Region of emergencies; and or it may create an exposure hazard. preparing for the receipt and application of mutual aid. CONTRA COSTA COUNTY 5 January 1996 Basic Plan The Immediate Impact Phase will apply rescue operations as required. • when Contra Costa County, or a jurisdiction within the county, is: • Providing for the care and treatment of casualties. • Damaged or exposed, and the situation can be controlled by in- • Collecting, identifying and place countermeasures; disposing of dead bodies. • Damaged or exposed and partial • Providing for the mass care (food, or full evacuation of the area is lodging, etc.) needs of displaced required because immediate and people. ensuing threats are uncontrollable; • Enforcing police powers in • Close to the affected area and can controlling the locations and be called upon to provide direct movement of people, establishing and immediate support to access controls, placing traffic emergency operations in the barricades, etc. affected area; or • Implementing health and safety • Distant from the affected area and measures. can be called upon to provide backup support. • Protecting, controlling and allocating vital resources. • Each element of the Emergency Management Organization will operate • Advising industry, schools and according to the provisions of the businesses of possible phased appropriate Section and branch of this shutdowns. plan and any pertinent SOPs. Priority will be given to the following • Restoring or activating essential operations: facilities and systems. • Disseminating warning , When local resources are committed to emergency public information,and the maximum and additional material other advice and action and/or personnel are required to instructions to the public. respond to the emergency, requests for mutual aid will be initiated. Fire and • Surveying and evaluating the law enforcement agencies will request situation. or render mutual aid through established channels. Any action that • Mobilizing, allocating and involves financial outlay by the county, positioning personnel and or a request for military assistance, equipment. must be authorized by the appropriate local official. If the situation dictates, • Conducting evacuation and/or State OES will coordinate the CONTRA COSTA COUNTY 6 January 1996 Basic Plan establishment of one or more Disaster coordinated with the State OES Support Areas (DSAs) where resources Director. and supplies can be received, stockpiled, allocated and dispatched to If the Governor requests and receives a support operations in the affected Presidential Declaration of an area(s). State OES also may activate EMERGENCY or a MAJOR DISASTER and staff the State Operations Center under Public Law 93-288 (Federal (SOC) at the OES Headquarters in Disaster Relief Act of 1974), he/she Sacramento to coordinate and support will appoint a State Coordinating operations in affected areas and control Officer (SCO). A duly appointed the response efforts of state and Federal Coordinating Officer (FCO) and federal agencies in supporting local the SCO will coordinate and control governmental operations. The SOC state and federal efforts in supporting may be further supported by a State local operations. Coordination Center to be activated by OES at the Mutual Aid Region Sustained Emergency Phase Headquarters within the affected area or at a DSA. As early lifesaving and property- protecting actions continue, attention The State OES Director will assist the can be given to other priority activities. Governor with the direction and Emphasis should be on actions to help coordination of the activities of the displaced people and secure dangerous several departments and agencies of areas. Activity during this phase state government, and will coordinate includes: more definitive medical and support the emergency operations treatment; operation of mass care conducted by, and under the leadership facilities; registration of displaced of, local governments. people; reuniting of family members; and detailed damage assessment. If the situation so warrants, a LOCAL EMERGENCY will be proclaimed, the After the immediate needs (rescue, local Emergency Operating Center medical care, emergency shelter, food (EOC) will be activated and staffed, and and clothing) of people have been met, State OES will be advised accordingly. governmental actions will be taken to If deemed appropriate, the State OES fulfill their rehabilitation needs. Director will recommend to the Through coordination between the Governor that a STATE OF FCO, the SCO and local government EMERGENCY be proclaimed in affected representatives, an adequate number of areas and, as required, in areas from Disaster Application Centers (DACs) which mutual aid might be needed. will be established and staffed by During this time, state agencies will be representatives of federal, state and expected to, commensurate with their local governmental agencies, private capabilities, immediately respond to service organizations , a n d requests from affected areas for representatives of the private sector. assistance. These activities will be CONTRA COSTA COUNTY 7 January 1996 Basic Plan DACs will provide disaster victims a technological incidents will be dictated • "one-stop" service in meeting their by the type and magnitude of the emergency and/or rehabilitation needs. emergency. Generally, response to a peacetime disaster will progress from Recovery Period local jurisdictions (cities and counties), to operational areas, to regions, to At the earliest feasible time, the State state, to federal involvement. OES Director, operating through the designated SCO, will bring together For planning purposes, State OES has state agency representatives, and established three levels (not to be appropriate local, federal and American confused with phases) of emergency Red Cross officials to coordinate the response to peacetime emergencies, implementing of state and federal which are based on the severity of the assistance programs and establish situation and the availability of local support priorities. Details, policies and resources. procedures for rehabilitation and recovery activities are provided in the Level State Disaster Assistance Procedural Manual (published and issued A minor to moderate incident in which separately). local resources are adequate and available. A LOCAL EMERGENCY may Each represented agency will take or may not be proclaimed. action to satisfy identified recovery • needs. This action will include broad Level II dissemination, through all available media, of guidance to the affected A moderate to severe situation in which public about where, when and how local resources are not adequate and they may receive assistance. mutual aid may be required on a regional or even statewide basis. A The Recovery Period has several LOCAL EMERGENCY will be proclaimed objectives that may be overlapping: 1 ) and a STATE OF EMERGENCY might be reinstatement of family autonomy; 2) proclaimed. provision of essential public services; 3) permanent restoration of private and Level III public property; 4) reinstatement of public services; and 5) research to A disaster, in which resources in or uncover residual hazards, advance near the affected area are overwhelmed knowledge of disaster phenomena, and and extensive state and/or federal improve future emergency operations. resources are required. A LOCAL EMERGENCY and a STATE OF Peacetime Emergencies EMERGENCY will be proclaimed and a Presidential Declaration of an Contra Costa County's partial or total EMERGENCY or MAJOR DISASTER will response to natural disasters or be requested. CONTRA COSTA COUNTY 8 January 1996 Basic Plan 3.- • Specific operational concepts, to Operations during radiological include the emergency response actions emergencies will be governed by of the various elements of the essential actions relating to increased Emergency Management Organization, readiness, relocation (if ordered and are reflected in sections and branches time permits), and nuclear attack (with to this plan. or without warning). Specific operational concepts are reflected in Radiological Emergency the sections and branches to this plan. Because of the expected serious Statewide Emergency Management consequences of a nuclear attack, Nuclear Civil Protection (NCP) Plans and In a peacetime emergency, as planned responses to radiological contrasted with a radiological emergencies include provisions for: emergency, governmental response is an extraordinary extension 'of • Relocating people from potential responsibility and activity, coupled with hazard areas to reception areas, if normal day-to-day activity. Thus, to time allows. ensure continued effectiveness, normal governmental structures will be • Identifying the best available maintained, with emergency operations shelter from direct weapons being limited to those agencies effects for those people remaining assigned specific emergency functions. in hazard areas. More importantly, a system, or systems, must come into being to • Improving the fallout shelter exercise operational control capability in reception areas by (management) or coordination of emergency upgrading of already emergency operations. existing buildings and/or by emergency construction of Fully activated, Statewide Emergency expedient shelters. Management consists of the Emergency Management Staffs of all cities, Population relocation is the preferable counties, operational areas, OES Mutual option in a radiological emergency Aid Regions (two or more counties) and because of the shortage of direct state government. Local jurisdictions effects shelters in hazard areas, but are responsible for emergency limited warning time and other operations, with the other levels circumstances might preclude providing support to the local relocation or allow only partial jurisdictions. Specific details about the movement of people. In such organization and responsibilities of the instances, people remaining in hazard Emergency Management Staffs at each areas will need the best available in- level are provided in each branch of this place protection. People remaining in plan. or authorized to commute to hazard areas also will need protection. CONTRA COSTA COUNTY 9 January 1996 Basic Plan The use of all, or part, of each level will Some incidents, particularly those 401 be dictated by the situation. For involving hazardous materials, can example, if an incident requires only fire escalate to area-wide emergencies or law enforcement mutual aid support, requiring further activation of the requests for support will be submitted emergency management system. In through established channels (cities, to area-wide emergencies, one or more Countywide Coordinator for that Incident Command Posts may be service and, if required, to the Mutual established to assist in managing Aid Regional Coordinator). emergency operations. Incident Emergency Management is further Local Emergency Management described in Enclosure A-1. Incident Level Emergency Management Jurisdiction Level Management System Local Emergency Management Systems Incident Emergency Management consist of the Emergency Management Systems are designed to provide for the Staffs of cities, which are responsible on-scene management of wildland fires, for their respective jurisdictional areas, hazardous materials incidents, and the staff of Contra Costa County, transportation accidents, and other which is responsible for the natural or technologically-caused unincorporated areas of the county. emergencies. Such systems provide a (Some county departments provide standardized organizational structure countywide services to municipal and terminology and procedures. Such jurisdictions, as well as the systems are very flexible and adaptable unincorporated areas, and will respond to any type of emergency management to situations affecting cities.) Both situation. county and city Emergency Management Staffs will identify One example of an incident Emergency coordinators for each emergency Management System is the Incident operations function outlined in Command System (ICS). The ICS Emergency. Functions. organizational structure is based around five principal activities performed at any Emergency management can be incident. These are: Command, effectively provided in three different Operations, Planning, Logistics and modes: Finance. The ICS Organization allows for a modular and rapid expansion to Decentralized coordination and meet the needs imposed by the response (no local EOC activation). incident. The ICS can be used during any serious multi-disciplinary (e.g., fire, Centralized coordination and law, medical) emergency within a decentralized response (activation of jurisdiction, and is particularly useful for EOC for coordination purposes only). any kind of incident involving multiple jurisdictions and agencies. • CONTRA COSTA COUNTY 10 January 1996 Basic Plan • Centralized coordination and direction support requests by cities within the (all activities directed from the EOC). county. Countywide Emergency Management The County Administrator is in charge of the Operational Area per During a STATE OF EMERGENCY, Memorandum of Understanding ratified LOCAL EMERGENCY, multi-jurisdic- by the Board of Supervisors July 19, tional situation, or as Mutual Aid is 1995. The County staff will submit requested, Contra Costa County, Office information and request for support to of Emergency Services (OES) will the Coastal Region State Office of function as a countywide central Emergency Services. coordinating center and/or activate the County Emergency Operating Center Mutual Aid Region Emergency (EOC). County responds to the needs Management of the unincorporated areas. The State of California is divided into Operational Area Emergency three administrative and six OES Mutual Management Aid Regions, as shown on the following page. Regional Managers and their If cities in the County need emergency staffs (designated state agency resources beyond what can be provided representatives)will constitute Regional through normal mutual aid agreements, Emergency Management Staffs and will • the County Administrator may activate coordinate and support local emergency Operational Area emergency operations at the request of management. This means that in Countywide Coordinators. addition to managing unincorporated areas of the county, the County now will be responsible for coordinating Mutual Aid requests from and/or directing available assistance to cities as well as unincorporated areas within the county, neighboring jurisdictions, and State OES Coastal Region. The County Administrator, a designee, or alternate, will have the responsibility for coordinating and supporting Countywide Emergency Functions. Countywide Coordinators, OES staff and other supporting staff will operate as the Countywide Emergency Management Staff. The Operational area will also be the focal point for information transfer and • CONTRA COSTA COUNTY 11 January 1996 Basic Plan CALIFORNIA MUTUAL AID REGIONS • (MAP) S:s,CY«, DEL - � SHASTA LASSEN TAf&TY TEHAf.II. MUM" BUTTE GLENN SZER{RA COLUSA NEVADA ' NDa:Ho PLACER INLAND REGION jLU �O . EL DORADO W /\CS' U Z I m So"OLU NAPA LA- AN N TUOLUMNE . SOLANO WF31N TANiSLA MONO • SAN OSTA FRANCISCO D SAN VAR POSH \ WITEO COASTAL REGION , 24yo SANTA GALIZ "AZ ERA SAN EEYTO FRESNO -. MONTE;EY TU ARE KINGS KERN SAN URNARDMO SAN LUIS � C21SP0 V SANTA EARffiAAA FilVEr'iSIDE YENTLRA LOS ANGELES P.�£RIAL SOUTHERN REGION E SAN DIEG° • CONTRA COSTA COUNTY 12 January 1996 Basic Plan • State Emergency Management the joint efforts of governmental and private agencies in supporting such The Governor, through State OES and operations. The branches within its Mutual Aid Regions, will coordinate Management consist of: statewide operations to include the provision of mutual aid and other Disaster Council support to local jurisdictions and the redirection of essential supplies and (Organized under Section 8610 of the other resources as required. The OES Government Code). Participates in Director, assisted by representatives decisions related to emergency planning from state agencies, will constitute the for the County. The Council does not, State Emergency Management Staff. however, get involved in the operational aspects of an emergency Federal Emergency Management response. The Federal Emergency Management Emergency Operating Center Director Agency (FEMA) serves as the main (CAO) federal government contact during natural disasters and radiological Manages and coordinates the County's emergencies. emergency response. Emergency Functions Emergency Services Manager (or alternate) (Director OES) In this plan, Contra Costa County emergency operations are divided into Helps the EOC Director manage and the emergency functions shown on the coordinate emergency response efforts. following pages. Specific details on functional, organizational and Public Information Officer (County PIO) operational concepts, responsibilities for providing support to or carrying out Gathers accurate information and a given function, and applicable policies releases it to the public through the and procedures are provided in sections various media and methods established and branches specified in parenthesis. in the EOC. The branches also provide hazard- specific responses to be accomplished Legal Advisor (County Counsel) by the Emergency Management Staff and field forces. Checks the legality of various emergency proclamations, writes MANAGEMENT SECTION emergency ordinances, and anticipates potential legal liabilities Provides for the management and coordination of emergency operations, whether it be the actual management of forces in the field, or coordination of • CONTRA COSTA COUNTY 13 January 1996 Basic Plan Safety Officer (Risk Manager) • Medical & Health Operations (Director Monitors and assesses safety hazards Health Services) or , unsafe situations. Develops measures for ensuring personnel safety. Provides care and treatment for the ill and injured during a disaster. Provides OPERATIONS SECTION public health and environmental sanitation services. The Operations Section is the equivalent of the front lines during a Coroner Operations (Coroner) war. Emergency functions in this section work to control the direct and Identifies and provides appropriate immediate effects of a disaster, where disposition of human remains. the "action" is. Care and Shelter Operations (Director Operations Section Coordinator (TBD) Social Services) The incumbent of this position depends Provides for the basic human needs of on the nature of the emergency and will residents, and people within established be appointed by the EOC Director. This shelters. position is the direct link to the EOC Director and will decide which branches Construction and Engineering within the Operations Section will be Operations (Director Public Works) activated. Builds, repairs and restores essential Fire and Rescue Operations (Fire Chief structures and utilities. Removes or Alternate) debris. Limits the loss of life and property from Animal Services Operations (Director fires and other emergencies and Animal Services) provides emergency medical care and rescue of people. Provides for meeting governmental responsibilities for animals. Law Enforcement, movement and Traffic Control Operations (Sheriff or Utilities (private and public agencies) Alternate) Coordinates the restoration of phone Provides for the protection of life and service, water, gas, electrical, and property; enforces applicable laws, sewer systems. orders and regulations; coordinates the movement of residents during evacuation; and provides traffic control on designated highways, streets and roads. • CONTRA COSTA COUNTY 14 January 1996 Basic Plan i F i • PLANNING SECTION Advance Planning (Public Works Staff) The Planning Section attempts to 'Evaluates potential needs of Command, answer the question, "What's the Planning, Operations, and Logistics problem?" This Section provides the Section response. facts and projections that help others make informed decisions. LOGISTICS SECTION Planning Section Coordinator (Director Provides for the procurement, Community Development) distribution and use of essential resources and services (including This position is the direct link to the equipment, supplies, water, food, fuel, EOC Director and will decide which of electric power and transportation). the following branches within the Planning Section will be activated. Logistics Section Coordinator (Risk Situation Analysis (Community Manager) Development Staff) Gathers and displays information such This position is the direct link to the as damage, significant incidents, EOC Director and will decide which of weather; makes projections; and the following branches within the anticipates further problems. Logistics Section will be activated. • Resource Status (Community Communications (General Services Development Staff) Staff) Maintains records of resourses being Manages communications facilities and used and requested. equipment Documentation (Public Works Staff) Supply (General Services Staff) Keeps current files on the activities in Coordinates the allocation of essential the EOC, messages routed, reports sent supplies, including food, fuel, and to State Regional OES, and any health supplies. proclamations made by the Director or Board of Supervisors. Transportation (Engineering Staff) Demobilization (Pulic Works Staff) Coordinates resources required to move people, equipment, and essential Prepares EOC staff to return to day-to- supplies. day, normal operations as quickly and smoothly as possible. CONTRA COSTA COUNTY 15 January 1996 Basic Plan EOC Support (General Services Staff) arrange with industry and responsible • public agencies for delivery of Identifies sleeping and relaxation areas resources to meet these local for EOC staff and field personnel. shortages. The State Regional office may go through federal agencies that Personnel (Human Resources Staff) may be functioning within the state. Once immediate supply processes are Provides for the staffing needs of underway, the state will act to assure responding agencies (other than fire & that necessary resources are available law enforcement). and efficiently used for the duration of the disaster. A series of matrices beginning on page 18 identifies the local agencies and I Policies and procedures relative to private organizations responsible for emergency resources management carrying out the above functions, and organizational and operational concepts the state and federal agencies that I are provided in the California have capabilities for supporting local Emergency Resources Management operations. I Plan and in the Logistics Section of this I plan. FINANCE SECTION I Continuity of Government This section will be activated when an incident requires record maintenance A disaster or nuclear attack could kill or for personnel and equipment time, injure key government officials, and providing payments to vendors for I destroy essential buildings and records. supplies and equipment use, and for Order, leadership and authority will be determining the cost of alternate I essential. Therefore, local government response strategies. I must continue to function. Alternate buildings, officials, and records will Emergency Resources Management prove to be invaluable. Emergency resources management is Government at all levels is responsible the effective management of those I for providing continuity of effective available resources deemed essential to leadership, authority and adequate survival and recovery operations. The direction of emergency and recovery California Emergency Resources operations. The California Government Management Plan (published and issued Code and the State Constitution separately) presents statewide policies i provide legal authority for the and guidance to local governments on continuity and preservation of state and the conservation, distribution and use local government. Enclosure 1-4, of resources immediately available to I Continuityof Government, provides complete them. Urgent needs that cannot be met I details on the Continuity ontinuity of locally are to be reported to state Government Program in California. An government. State officials will then attachment to the enclosure provides a CONTRA COSTA COUNTY 16 January 1996 Basic Plan listing of the successors to each preparedness and response operations. member of Contra Costa County Board of Supervisors. Training, Tests and Exercises Public.Awareness and Education The objective of any Emergency Management Organization is efficient The likely delay of emergency services and timely response during to remote areas makes it essential that emergencies. A good plan is a first individuals and groups know what to do step toward that objective; but, to increase their chances of survival planning alone will not guarantee and recovery. preparedness. Training and exercising is essential at all levels of government Upon the proclamation of a STATE OF to make emergency staff ready. All EMERGENCY by the Governor, State emergency plans should include OES will assign a State Public provision for training. Information Officer. This person/team assists local public information officers The best method of training the provide information that comes from county's staff to manage emergency the state. Similarly, in a Presidential operations is through exercises. These Declaration, FEMA assigns an allow county personnel to become appropriate number of Information familiar with the procedures, facilities Officers to assist state efforts and to and systems that will be used in actual provide federal information. But time is emergency situations. the critical element. During the first few hours, during which confusion and FEMA describes different types of lack of information can contribute to exercises to be done. Table Top the situation, there is an increased Exercises provide a convenient and burden on all areas of emergency low-cost method of introducing local response to coordinate with the EOC's officials to scenario related problem Public Information Officer. situations for discussion and problem solving. Such exercises are a good (Command Section provides emergency way to see if policies and procedures public information procedures.) exist to handle certain issues. Public awareness and education prior to Functional and full-scale exercises any emergency are crucial. The pre- simulate an actual emergency. They disaster awareness and education typically involve complete Emergency programs are equal in importance to all Management Staffs and are designed other preparations for emergencies. not only to exercise procedures, but These programs must receive an also to test the readiness of personnel, adequate level of planning. These communications and facilities. Such programs must be coordinated among exercises can be conducted at the EOC local, state and federal officials to level or as field exercises. ensure their contribution to emergency • CONTRA COSTA COUNTY 17 January 1996 Basic Plan CONTRA COSTA COUNTY&PRIVATE AGENCY FUNCTIONAL RESPONSIBILITIES FUNCTIONAL MATRIX OF AGENCIES/ SERVICESCn z m w w W O W U cn W U W U ICS FUNCTION U H A z j U U r„ � z U P=Primary Response > W � U W - > � O in S=Secondary Response W fs, H O — Cn 04 O 4 v z z 3 A O x w w O WQz U Z w 0 wu v� A q O Z U U) oma w x A U d Q Q oma UU U OU w 0 x O a x Txi� vUi DIRECTOR EOC P S PURUC INFORMATION OFFICER S P S S S EMG.SVC.DDECTOR P SAFETY P LEGAL P S OPERATIONS CHIEF (TED) I S S S S FIRE)RESCUE S S S LAW/MOVEMENT P S CONSTRUCTION/ENGINEERING P S S MEDICAL&HEALTH S P S S CARE&SHELTER S P S S S CORONER - �! P ANIMAL SERVICES P S S UITLMES S S P PLANNING CHIEF P S S S S S S RESOURCES STATUS P S SITUATION STATUS&DAMAGE S S S S S P S DOCUMENTATION P S ?I S S S --------- ------------- -----------------------------1------ DEMOBIUZATION P S S S S ADVANCE PLANNING P S S S S I T LOGISTICS CHIEF P S I S S S S I S S SUPPLY-EQUIPMENT P S S S S S S S EOC SUPPORT S P S TRANSPORTATION _-------- -------------�5-- ---------_P-------------------_ --------- -------------r-- ------------------------------ PERSONNEL S P VOLUNTEERS - S P ----------------------- --- ------------------------------- COMMUNICATIONS S P S S S S FINANCE CHIEF P S S S S S S S TIME P S S S S S S S COMP-CLAIMS P S S S S S S S COSTS P S S S S S S S CONTRA COSTA COUNTY 18 January 1996 Basic Plan EMERGENCY MANAGEMENT ORGANIZATION CONTRA COSTA COUNTY COUNTY SUPERVISORS Sets overall policy. PUBLIC INFORMATION Provides information to the media& EOC other agencies. DIRECTOR LIAISON, Overall command of the Contact person for outside agencies. County/Operational Area emergency response effort. EOC COORDINATOR Provides staff support to the EOC Director. SAFETY Monitors and assesses hazardous and unsafe situations; assures personnel safety. LEGAL Provides legal advice. OPERATIONS PLANNING LOGISTICS FINANCE SECTION SECTION SECTION SECTION Coordinates the Manages information Procures and provides Monitors and analyzes following response and data about the people, materials and all financial aspects of units: incident(s) and facilities to support the incident(s). identifies future field operations. problems and needs. Fire and Rescue:Responds to fires, Resource Status: Maintains current S pyly: Obtains,stores and provides Time: Keeps track of hours worked rescue,emergency medical,and information about field resources. equipment&supplies. by paid personnel. hazardous materials needs. Situation Status and Damage EOC Support:Provides sleeping and Compensation/Claims: Manages Police,Coroner,Movement and Assessment: Collects and organizes relaxation areas for EOC personnel. compensation and claims arising out of Animal Control: Protects lives and information on incidents,situations, the incident. property,enforces laws,controls and damage assessment. Posts this Transport Resources: Provides traffic,and ensures warning. information in the EOC. vehicles for emergency personnel and Costs: Keeps track of(and tries to for public evacuation. reduce)costs to the City arising out of Public Works/Maintenance:Reduces Documents:Keeps files and makes the incident. damage,restores essential services, copies. Volunteers: Gathers and registers helps with heavy rescue,and manages volunteers to help meet the staffing flood control. Demobilization: Plans for the orderly needs of response agencies. transition from emergency status to Utilities: Coordinates utility providers day-to-day status. Communications: Manages use of to restore and maintain electrical, radio operators and obtains resources water,gas and sewer utilities. Message Center: Sends external to support communications between messages via radio and phone. Relays the field,City EOC and other Medical/Public Health: Manages internal EOC messages. agencies. County Medical/Health issues and keeps jurisdictions informed. Transportation Planning: Assesses Personnel: Provides for the personnel routes and determines new routes as needs of responding agencies(other W.nd7oordination re and Shelter: Provides staffing needed. than fire&law. for public shelter. CONTRA COSTA COUNTY 19 January 1996 Basic Plan FUNCTIONAL RESPONSIBILITIES OF STATE AGENCIES ANNEX/FUNCTION T A B C 0 E F I G I H I J K A C S Y P R F A I. Y PP C CIM R C S P T U = L 0 1 A U A I C A E U 0 AFO E 0 U E R T ' E N T N 8 0 R C N 0 B A R V S N P R A 1 IR M U A L I E E I L O E E C S P S N L j T U A G 1 0 S I. C I N €€F Y U 1 L 0 S I 1 N T E C L A S N A C E A =_ E E Y N P T INI I M O N F L R N N / N 0 1 f G C 0 E I G 0 C 1) H O E T A P E R E A N N N 1 0 R EN R L T S W T T F C R N 1' A S . 0 0 A AI A0 A E T E L H e C T R 0 N R L S R M T £ E U 1 N N A Y C 0 E H L ' N R 0 I S L A P U L N T j G E N N Y T R E r E 1 I M G S 1 0 R j N E Stota Ags.cy or I 1 0 T N Department S N T i Agt.q - - - - - - S - - - - - Air Resosrces 800r1 SI - - - - - Alcohal &verogo Control - - - - - S . - - - - - - - 8osttag i Uoterways - - .. - . - • I S S - - - - - Calif. Conservation, Corp. - - S S S - Calif. Highway Patrol S 5 - - S - P S - - - - 5 5 - - - - - Calif. Maritime Academy . . .. . S _ - 5 - - - - - Commvattr Colleges . . . . .. . . . . . . . . S Comservotten . . . . . . . . . . • . . S - Coo mer Affairs - Corrections - - - - - - - - S S - S - - Edocotioa - - - - - - " - S Emerg. Medical Svcs. Auth• - - P - . Emergency Services P P P P P P : P - P S S P P - - S Eaploymeat 0ev4lop.e.t . . . .. . . 5 P _ Energy Commission - - - - - - - S - S Ftunca - - - S - - . _ - - S - - - ftre Morshslt . S1 - i S - - Fish i Cosmo - - S - 5 S SS S - Food A Agricultere - - - - - - I - - S S . . . . S - - - Forestry - - - - - - - S S S = S Go$eraI Services - - - 5 S S - P P - Ilealth Services - S ) - S P 5 S - - Justice I - S - - S - - Military S S - - S - 5 S - S S S S S - Motor Va►+cles - - - - - - - - - - - - - . S - - - - - - Peroo.net Boort - - S - Public Utilities Co■mit$. - - - - - S - P Wobtlttotto. S - - - Soctol Services - - - - S P - - - Solid Noste Mitt. Dowd - - - - - S - resesporlattoa - S - - S - S S I S S S - P - University of C414fornia - - - - S - - Veterans Affairs - - - - S . hater Rosoerces I - - S . Motor Rosoerces Cosirol B1. S - S - - S Yoeth Authority - - - - - - - S S - S - - S - - P : has Pruorr Respens4bilihos S : has Supporting Responsibilities 20 fi • FUNCTIONAL RESPONSIBILITIES OF FEDERAL AGENCIES ANNEWFUNCT I ON A 8 C 1 0 E I F I C I H I I J K A C S If P R F A L N P C C Y R C S P T U L 0 1 A U A I C A E U 0 A 0 E 0 U E R T E Y T N 8 0 R C W 0 8 R R V S N P R A 1 R N U A L I E E I L O E E C S P S N L 7U A G 1 0 S E C I N V U T L 0 S I I N T E C L A S N A C E A _ E E T N P T _ N 1 1 N O N F L A N N / N 0 1 G C 0 E I G 0 C 0 H 0 T A P E R E / A N N NI O A E N R L T S U T T F C R N C A S 0 0 A A I A 0 A E T E L H C T R 0 N A L S R NT E E U I N N A Y C 0 E H L _ N R 0 I S L A P U L N T - G E N N T T R E T E I Y Federal G S 1 0 R N E Agency or I 0 T -- -- H Oepariment S M T Agriculture - - - - - - 5 S Bureae e1 Land Yaaogeaent - - - - - _ - S S _ _ - - - S - - - - - Ciril A:r Patrol - - - - - - - - _ . - S - _ - Deportaent of Defense - - - - S S S S - S - - - Federal Aviation Adainistration 5 S S Federal Emerg. Ygat. Agency (FEMA) S S P S - P Food and Drug Ada nistratioo S Neolth and Human Services S P later�or 5 Interetale Commerce Casaission S Justice Oeportaent S S S National Pork Services S S NollOnal Wether Service S 5 Transportation S Treasury Oeportacei - - - - - - - - S - - - - - - - - - U.S. Army Corps o1 Engineers S U.S. Forest Service S S S P . has Primary Rasponnalfitue S : hos Supportinj Auponsihilities • CONTRA COSTA COUNTY 21 January 1996 Basic Plan Enclosure 1-1 , Part One AUTHORITIES AND REFERENCES • General Emergency Proclamations The California Emergency Services Local Emergency Act (hereinafter referred to as the Act) provides the basic authorities for A LOCAL EMERGENCY may be conducting emergency operations proclaimed by the Board of following the proclamations of Supervisors or the County emergencies by the Governor and/or Administrator, designee, or alternate, appropriate local authorities. The as specified by the county's provisions of the Act are further emergency ordinance. Proclamations reflected and expanded on by will normally be made when there is appropriate local emergency an actual or threatened existence of ordinances. conditions of disaster or extreme peril to the safety of people and property The California Emergency Plan, which within the territorial limits of a county, is promulgated by the Governor, is city and county, or city, caused by published in accordance with the Act such conditions as air pollution, fire, and provides statewide authorities flood, storm, epidemic, riot, or and responsibilities, and describes the earthquake, or other conditions, functions and operations of including conditions resulting from government at all levels during war or imminent threat of war, but extraordinary emergencies, including other than conditions resulting from a war. Section 8568 of the Act states labor controversy. that the State Emergency Plan shall be in effect in each political The proclamation of a LOCAL subdivision of the State, and the EMERGENCY provides legal authority governing body of each political to: subdivision shall take such action as may be necessary to carry out the If necessary, request that the provisions thereof." The Contra Governor proclaim a STATE OF Costa County Emergency Plan is, EMERGENCY. therefore, considered to be an extension of the California Emergency Promulgate orders and regulations Plan and consistent with SEMS. necessary to provide for the protection of life and property, including orders or regulations imposing a curfew within designated boundaries. • CONTRA COSTA COUNTY 22 January 1996 Basic Plan • Exercise full power to provide mutual He is requested to do so by local aid to any affected area according to authorities; or local ordinances, resolutions, emergency plans or agreements He finds that local authority is thereto. inadequate to cope with the emergency. Request that state agencies provide mutual aid. Whenever the Governor proclaims a STATE OF EMERGENCY: Require the emergency services of any local official or employee. Mutual aid shall be rendered according to approved emergency plans Requisition necessary personnel and whenever the need arises for outside material of any department or agency. aid in any county, city and county, or city. Obtain vital supplies and equipment and, if required immediately, to The Governor shall, to the extent commandeer the same for public use. necessary, have the right to exercise within the area designated all police Impose penalties for violation of power vested in the state by the lawful orders. Constitution and the laws of the State of California. Conduct emergency operations without facing liabilities for Jurisdictions may command the aid of performance, or failure of citizens as deemed necessary to cope performance. (Note: Article 17 of with an emergency. the Emergency Services Act provides for certain privileges and immunities.) The Governor may suspend the provisions of any regulatory statute, State of Emergency or statute prescribing the procedure for conducting state business, or the A STATE OF EMERGENCY may be orders, rules, or regulations of any proclaimed by the Governor when: state agency. Conditions of disaster or of extreme The Governor may commandeer or peril to the safety of people and use any private property or personnel property within the state are caused (other than the media) in carrying out by conditions as air pollution, fire, his/her responsibilities. flood, storm, epidemic, riot, or earthquake or other conditions, other The Governor may promulgate, issue than conditions resulting from a labor and enforce orders and regulations as controversy or conditions causing a necessary. STATE OF WAR EMERGENCY; and • CONTRA COSTA COUNTY 23 January 1996 Basic Plan State of War Emergency Selectively Promulgated by the • Governor during a STATE OF Whenever the Governor proclaims a EMERGENCY (see Attachment 1-1-A). STATE OF WAR EMERGENCY, or if a STATE OF WAR EMERGENCY exists, Orders and Regulations Promulgated all provisions associated with a by the Governor to Take Effect upon STATE OF EMERGENCY apply, plus: the Existence of a STATE OF WAR EMERGENCY (see Attachment 1-1-13). All state agencies and political subdivisions are required to comply Contra Costa County with the lawful orders and regulations of the Governor made or given within See Attachment 1-1-C, Contra Costa the limits of his/her authority as County Authorities and References. provided for in the Emergency Services Act. References Authorities State California Emergency Plan. The following provides emergency Disaster Assistance Procedural authorities for conducting and/or Manual (published by the California supporting emergency operations: Office of Emergency Services). California Emergency Resources • Federal Management Plan. California Master Mutual Aid Federal Disaster Relief Act of 1974 Agreement and supporting mutual aid (Public Law 93-288). agreements. Federal Civil Defense Act of 1950 California Law Enforcement Mutual (Public Law 920), as amended. Aid Plan. Public Law 84-99 (U.S. Army Corps California Fire and Rescue Operations of Engineers-Flood Fighting). Plan. Contra Costa County State See Attachment 1-1-C. California Emergency Services Act Attachments: (Chapter 7 of Division 1 of Title 2 of the Government Code). 1-1-A Orders and Regulations During California Natural Disaster Assistance a State of Emergency Act. 1-1-B Orders and Regulations Section 128, California Water Code During a State of War Emergency (California Department of Water 1--1-C Contra Costa County Resources - Flood Fighting). Authorities and References Orders and Regulations which may be • CONTRA COSTA COUNTY 24 January 1996 Basic Plan A • Attachment 1-1-A, Enclosure 1-1 ORDERS AND REGULATIONS WHICH MAY BE SELECTIVELY PROMULGATED BY THE GOVERNOR DURING A STATE OF EMERGENCY (Extracted from the California Emergency Plan) Order 1 proclaimed emergency, shall not extend beyond the termination date of It is hereby ordered that the period of said STATE OF EMERGENCY. employment for State Personnel Board emergency appointments, as provided Order 3 in Section 19120 of the Government Code and State Personnel Board Rules It is hereby ordered that during the 301-303, be waived for positions proclaimed STATE OF EMERGENCY required for involvement in emergency appropriate parts of Sections 18020- and/or recovery operations. The 18026 of the Government Code and requirements and period of State Personnel Board Rules 130-139 employment for such appointments be waived to permit cash will be determined by the Director, compensation to personnel whose California Office of Emergency work is designated by the Director, Services, but shall not extend beyond California Office of Emergency the termination date of said STATE Services, as essential to expedite OF EMERGENCY. emergency and recovery operations for all time worked over the Order 2 employee's regular work week, at a rate of 1-1/2 times the regular rate of It is hereby ordered that in the area pay. The Director, Office of proclaimed to be in a STATE OF Emergency Services, will also EMERGENCY and/or that specific designate the beginning and ending area(s) designated by the Director, dates for such overtime for each California Office of Emergency individual involved. This waiver shall Services, outside of the proclaimed not extend beyond the termination area(s) but which is (are) essential to date of said STATE OF EMERGENCY. the relief and aid of the lives and property within the proclaimed area, Order 4 all drugs and medical supply stocks intended for wholesale distribution It is hereby ordered that, in the area shall be held subject to the control proclaimed to be in a STATE OF and coordination of the Department of EMERGENCY and/or that specific • Health Services, Food and Drug area(s) designated by the Director, Section. Authority imparted under California Office of Emergency this Order, and specific to the Services, outside of the proclaimed CONTRA COSTA COUNTY 25 January 1996 Basic Plan area(s) but which is (are) essential to Services, outside of the proclaimed • the relief and aid of the lives and area(s) but which is (are) essential to property within the proclaimed area, the relief and aid of the lives and the provisions of Sections 3247-3258 property within the proclaimed area, of the Civil Code relating to state distribution of intra-state petroleum contracting bonding requirements for stocks including those in refinery the performance of heavy rescue, storage, major distribution debris removal, expedient installations and pipeline terminals, construction, preparation of mobile shall be held subject to the control home sites, and related activities are and coordination of the Energy suspended. This suspension shall not Resources Conservation and extend beyond the termination date of Development Commission. Petroleum said STATE OF EMERGENCY. stocks may be prioritized and diverted Order 5 for use into a disaster area or in support of disaster mitigation It is hereby ordered that in the area operations. Any and all actions taken proclaimed to be in a STATE OF shall be at the discretion and EMERGENCY and/or that specific judgment of the State Fuel Allocator, area(s) designated by the Director, California Energy Commission, for use California Office of Emergency in disaster mitigation. Such actions Services, outside of the proclaimed shall be coordinated with and area(s) but which is (are) essential to prioritized by the Director, Office of the relief and aid of the lives and Emergency Services, but shall not property within the proclaimed area, extend beyond the termination date of those zoning, public health, safety, or said STATE OF EMERGENCY. intra-state transportation laws, Order 7 ordinances, regulations, or codes which the Director, California Office It is hereby ordered that in the area of Emergency Services, determines proclaimed to be in a STATE OF impair the provision of temporary EMERGENCY and/or that specific housing be suspended for a time not area(s) designated by the Director, to exceed 60 days, after the California Office of Emergency proclaimed STATE OF EMERGENCY Services, outside of the proclaimed and authorization by the President area(s) but which is (are) essential to upon the declaration of a Major the relief and aid of the lives and Disaster for the Temporary Housing property within the proclaimed area, Program as prescribed in Section 404 all banks will take emergency of Public Law 93-288 and Section operating actions pursuant to Section 8654(a) of the Government Code. 1916 of the Financial Code. Actions Order 6 taken under this Order, and specific to the proclaimed emergency, shall not It is hereby ordered that in the area extend beyond the termination date of proclaimed to be in a STATE OF said STATE OF EMERGENCY. EMERGENCY and/or that specific area(s) designated by the Director, • California Office of Emergency CONTRA COSTA COUNTY 26 January 1996 Basic Plan • ORDERS AND REGULATIONS PROMULGATED BY THE GOVERNOR TO TAKE EFFECT UPON THE EXISTENCE OF A STATE OF WAR EMERGENCY (Extracted from the California Emergency Plan) Order 1 behalf of the Governor and in the name of the State of California in It is hereby ordered that the following implementing and operating the orders and regulations, numbered 2 California War Emergency Plan; and through 12, having been duly made in he is authorized to assume command advance of a STATE OF WAR and control of operations within the EMERGENCY, approved by the State in accordance with such plan, California Emergency Council, and insofar as adherence to such plan is filed with the Secretary of State and adequate, and to deviate from such the county clerk of each county, shall plan, as directed by the Governor or take full effect upon the existence of to the extent and in such manner as a STATE OF WAR EMERGENCY and he may deem necessary for the shall remain in full force and effect protection of life, property, and until amended or rescinded or until resources of or within the State termination of said STATE OF WAR against unforeseen circumstances or EMERGENCY. (See Section 8567(a), hazards which, by reason of their (b), and (d), State Emergency Services character or magnitude, are beyond Act.) the scope of such plan; and Order 2 It is further ordered that the Director It is hereby ordered that, immediately of the Office of Emergency Services is upon the existence of a STATE OF authorized to delegate such powers as WAR EMERGENCY, all counties, cities are herein granted, or as authorized and counties, and cities of the State under Article 5 of the California will immediately sound the indicated Emergency Services Act, to personnel warning signal and/or take all other of his/her office as he/she may deem appropriate actions to warn residents. necessary, and such personnel may The warning signals necessary to act on behalf of and in the name of effectuate this action shall be those the Director of the Office of prescribed by the Federal Government Emergency Services in carrying out for this purpose. any authority so delegated. Order 3 It is hereby ordered that the Director of the Office of Emergency Services is authorized and directed to act on CONTRA COSTA COUNTY 27 January 1996 Basic Plan Order 4 It is hereby ordered that the • governmental functions for the It is hereby ordered that all public protection of lives, property, and employees or persons holding resources of the State and of every positions of responsibility in the State political subdivision thereof shall or in accredited local emergency continue in full force and effect, and organizations; and all registered all duly constituted officials of the disaster service workers, and all State and of every political subdivision unregistered persons impressed into thereof shall continue to discharge service during a STATE OF WAR their responsibilities and shall comply EMERGENCY by a person having the with, enforce, and assume the authority to command the aid of responsibility for implementing such citizens in the execution of his/her regulations and orders not duties, are hereby declared to be inconsistent with or contradictory to members of the Statewide War- rules, regulations, or orders issued by Emergency Organization; and the President of the United States or the Commanding General, Sixth It is further ordered that all officials of United States Army, as are now or local political subdivisions of the State may hereafter be promulgated by the and all registered disaster service Governor, in accordance with workers who perform duties in the approved plans and procedures. State or Regional emergency • operations headquarters are hereby Order 6 declared to be personnel of the State War-Emergency Organization for the It is hereby ordered that, in period of the STATE OF WAR accordance with national and state EMERGENCY, subject to the direction policy, as reflected in the General of the Governor, the Director of the Freeze Order, Part A, California Office of Emergency Services, and/or Emergency Resources Management the Manager of the regional Plan, all retail sales and transfers of headquarters to which such persons consumer items are prohibited for a are assigned or attached; and period of at least five days following the onset of a STATE OF WAR It is further ordered that all officials EMERGENCY, except for the most and registered disaster service essential purposes as determined by workers heretofore designated as federal, state or local authorities and Coordinators or as staff personnel of except for essential health items and Operational Area organizations, which perishables in danger of spoilage. have been ratified by the California Emergency Council, are hereby declared to be personnel of the State War Emergency Organization. Order 5 CONTRA COSTA COUNTY 28 January 1996 Basic Plan • Order 7 100 persons or more per day, may be obtained from wholesale and/or retail It is hereby ordered that the sale of sources upon approval by local alcoholic beverages shall be authorities operating in accordance discontinued immediately. with existing state and federal food supply policies; and Order 8 It is further ordered that, following the It is hereby ordered that all petroleum period of prohibition of sales imposed stocks for California distribution, by Order 6, retail outlets for including those in refinery storage, foodstocks shall operate in major distributing installations, and accordance with rules and regulations pipe line terminals, shall be held prescribed by the State Food subject to the control of the State Organization as outlined in Part B-III of Petroleum Director; and the California Emergency Resources Management Plan. It is further ordered that, following the period of prohibition of sales imposed Order 10 by Order 6, retail outlets for petroleum products shall operate in It is hereby ordered that all drugs and accordance with rules and regulations medical supply stocks in California, • prescribed by the State Petroleum intended for wholesale distribution, organization as outlined in Part 13-VII shall be held subject to the control of of the California Emergency Resources the Chief, State Emergency Medical Management Plan. and Health Organization; and Order 9 It is further ordered that, following the period of prohibition of sales imposed It is hereby ordered that all wholesale by Order 6, retail outlets for drugs and foodstocks, including those under the medical supplies shall operate in control of processors, wholesalers, accordance with rules and regulations agents and brokers, be held subject to prescribed by the State Emergency the control of the State Food Director, Medical and Health Organization as except that: outlined in Part B-IV of the California Emergency Resources Management Fresh fluid milk, fresh vegetables and Plan. bread are not subject to this order; and Order 11 Supplies necessary for immediate It is hereby ordered that all banks will essential use, on the basis of 2000 take emergency operating actions calories per person per day, of pursuant to Sections 1915 and 1916 persons in homes or in mass care of the Financial Code. centers, restaurants, hotels, hospitals, public institutions and similar establishments feeding approximately CONTRA COSTA COUNTY 29 January 1996 Basic Plan Order 12 • It is hereby ordered that, pursuant to the California Emergency Resources Management Plan, Part B-II, Economic Stabilization, and in conjunction with the lifting of the General Freeze Order as referred to in Order 6, price and rent control and consumer rationing will be invoked and administered by the State Economic Stabilization Organization. Rationed items may include those identified in the list of essential survival items contained in Part A, California Emergency Resources Management Plan, and such other items as may be in short supply. • i CONTRA COSTA COUNTY 30 January 1996 Basic Plan • Attachment 1-1-C, Enclosure 1-1 CONTRA COSTA COUNTY AUTHORITIES AND REFERENCES Authorities California Emergency Services Act. References Contra Costa County Ordinance Code, California Emergency Plan (December, Title 4, Chapter 42-2 (Emergency and 1970). Disaster Council). California Multi-Hazard Functional Contra Costa County Ordinance Code, Planning Guidance (November, 1985). Title 4, Chapter 42-4 (Official Board Successors). California Master Mutual Aid Agreement. Resolutions of the Board of Supervisors, Contra Costa County: • Adopting the County Emergency Plan. (October, 1991 .) • Adopting the California Master Mutual Aid Agreement. (No resolution number, November 27, 1979.) • Appointing Staff Officers and Service Chiefs. (Resolution No. 79/857, August 28, 1979.) • Creating the Contra Costa Operational Area. (Resolution No. 95/309 July 11, 1995.) Board Orders of the Board of Supervisors, Contra Costa County: • Designating Alternates (standby officers) for the Board of Supervisors. • Designating alternates for the • County Administrator. CONTRA COSTA COUNTY 31 January 1996 Basic Plan • Enclosure 1-2, Part One HAZARD MITIGATION Purpose actions must be taken before a disaster. Whenever possible, both This enclosure establishes actions, planning and action should take place policies and procedures for in advance. After disaster strikes, implementing Section 406 (Minimum mitigation opportunities exist only for Standards for Public and Private the next disaster, and even those Structures) of the Federal Disaster opportunities are often needlessly Relief Act of 1974 (Public Law 93- limited by the absence of planning. 288) following a Presidential However, the immediate post-disaster Declaration of a State of Emergency period does present special or Major Disaster. It also assigns opportunities for mitigation. hazard mitigation responsibilities to various elements of federal, state and Section 406 deals with the local governments in California. opportunities presented in a current emergency or disaster response effort Authorities and References to mitigate potential hardship and loss resulting from future disasters. Thus, • Activities explained in this Enclosure involvement with natural hazard will be conducted according to mitigation under Section 406 is legislation, plans and agreements triggered in post-disaster situations. listed in Enclosure 1-1, Authorities Hazard mitigation includes such and References, Part One. activities as: General • Minimizing the impact of future disasters on communities. Section 406 of Public Law 93-288 (see Attachment 1-2-A) requires, as a • Improvement of structures and condition to receiving federal disaster facilities at risk. aid, that repairs and reconstruction be done according to applicable codes, • Identification of hazard-prone specifications and standards. It also areas and development of requires that the state or local standards for prohibited or government recipient of federal aid restricted use. evaluate the natural hazards of the area in which the aid is to be used • Loss recovery and relief and take action to mitigate them, (including insurance). including safe land use and construction practices. • Hazard warning and population protection. • To be effective, hazard mitigation CONTRA COSTA COUNTY 32 January 1996 Basic Plan Implementation respectively; the local applicant designates a local HMC. These Federal/State Agreement individuals make up the Hazard Mitigation Team which will: Following each presidentially declared Emergency or Major Disaster, the • Identify significant hazards in the Regional Director of the Federal affected areas giving priority to Emergency Management Agency disaster-related hazards. (FEMA) and the Governor's Authorized Representative (GAR) • Evaluate the effects of these execute a document called the hazards and measures that will Federal/State Agreement. This mitigate their effects. agreement includes appropriate provisions for hazard mitigation. • Recommend appropriate hazard Under the "typical paragraph" (see mitigation measures. Attachment 1-2-13) set out to serve this purpose, the state agrees to: The Hazard Mitigation Team uses information from Damage Survey • Evaluate or have the applicant Reports (DSR), and through visits to evaluate the natural hazards in selected sites where significant the disaster area, and make damage has occurred. The state and appropriate recommendations to local representatives on the Hazard mitigate them. Mitigation Team are responsible for ensuring that there is adequate • Follow up with applicants to consultation among interested federal, ensure that the appropriate state and local parties. hazard mitigation actions are taken. Hazard Mitigation Plans • Follow up with applicants to The Hazard Mitigation Team also ensure that the appropriate prepares a Hazard Mitigation Plan that hazard mitigation plan or plans is submitted to the FEMA Regional are developed and submitted to Director through the GAR within 180 the FEMA Regional Director for days after a presidential declaration. concurrence. The objectives of this plan are to: • Review and update as necessary • Recommend hazard mitigation disaster mitigation portions of measures for local, state and emergency plans. federal agencies. Joint Federal/State/Local Hazard Mitigation Team The FEMA Regional Director and the GAR appoint a federal and state Hazard Mitigation Coordinator (HMC), CONTRA COSTA COUNTY 33 January 1996 Basic Plan CONTRA COSTA COUNTY 35 January 1996 Basic Plan Team about hazard mitigation from the chemical inside, but we actions. cannot stop an earthquake or a storm. The team may make • Inform local officials and citizens recommendations regarding hazard about significant team activities, reduction. and collect any local comments on these matters and report them to the SHMC. CONTRA COSTA COUNTY 37 January 1996 Basic Plan work for which federal-loan or --- -Emergency declaration,the GAR--- grant assistance is being may recommend to the FEMA requested. Regional Director that the Associate Director prescribe • The Federal/State Hazard Mitigation Team may make available for consideration by U applicants model state or federal standards. Such standards for CONTRA COSTA COUNTY 39 January 1996 Basic Plan • CONTRA COSTA COUNTY 41 January 1996 Basic Plan • Encourage initiative by state and taken. local governments. • As appropriate, provide funding • Take actions required by FEMA or technical assistance to eligible Floodplain Management applicants for the purposes of Regulations (as applicable for carrying out state- approved flood disasters). hazard mitigation actions. • Arrange for state inspection or Other Federal Agencies as Appropriate audit to verify compliance with Land Use Regulations State Land Use Regulations Local Zoninq Land use regulations for state-owned properties outside the jurisdiction of Regulation of land use within its local governments are adopted and jurisdiction is normally a function of enforced by the responsible state local government. State, federal or agency. Some of these state Private interests may grogose_mo.d.el__ ___reatflatinns_mav cPrvP_ac_mnHal -- certain construction standards for FEMA- assisted projects for FEMA Standards hazard mitigation purposes. • Working with the state and • The State HMC may provide applicant's, through the technical advice and assistance Federal/State Hazard Mitigation on hazard mitigation measures to Team, the FEMA Regional applicants, private organizations Director shall encourage local and individuals. adoption and enforcement on all projects, including non-federally Federal Standards assisted projects, of appropriate standards for hazard mitigation. Construction standards for federally owned structures, buildings or • The FEMA Regional Director may facilities outside the jurisdiction of suspend or refuse to approve local or state governments are any project application until adopted and enforced by the he/she is satisfied that the responsible federal agency. Some of approved work will result in a Attachment 1-2-13, Enclosure 1-2 HAZARD MITIGATION ADDITION TO THE FEDERAL/STATE AGREEMENT The following represents the "typical paragraph" relating to hazard mitigation that is added to the Federal/State Agreement. ...The State agrees that, as a condition for any Federal loan or grant, the State or the applicant shall evaluate the natural hazards in the areas in which the proceeds of the grants or loans are to be used and shall make appropriate recommendations to mitigate such hazards for federally assisted projects. The State further agrees: (1) to follow up with applicants, within State capabilities, to assure that, as a condition for any grant or loan under the Act,, appropriate hazard mitigation actions are taken; (2) to prepare and submit not later than 180 days after the declaration to the Regional Director for concurrence, hazard mitigation plan or plans for the designated areas, and (3) to review and update as necessary disaster mitigation portions of the emergency plans. The Regional Director agrees to make Federal technical advice and assistance available to support the planning efforts and actions. J • CONTRA COSTA COUNTY 42 January 1996 Basic Plan • Enclosure 1-3, Part One MUTUAL AID Introduction California's emergency planning and function at the County Level, Mutual response relies on a statewide mutual Aid Region (two or more counties), aid system that is designed to ensure and at the state (OES) level. It is that adequate resources, facilities and expected that during a catastrophic other support is provided to event, such as an earthquake, jurisdictions whenever their resources Coordinators will be assigned at all prove to be inadequate to cope with a levels for other essential services given situation. The basis for the (e.g., Medical, Care and Shelter, system is the California Disaster and Rescue, etc.). Civil Defense Master Mutual Aid Agreement (see Attachment 1-3-A), Responsibilities as provided for in the California Emergency Services Act. Local Jurisdictions Additionally, mutual aid is one of five component of SEMS. Therefore, The Emergency Management Staffs of Contra Costa County incorporates the cities and Contra Costa County mutual aid into all aspects of are responsible for: emergency planing. • Developing and maintaining To promote the coordination and flow current emergency plans that are of mutual aid, the state has been compatible with the California divided into six Office of Emergency Emergency Plan which includes Services (OES) Mutual Aid Regions SEMS. (see map in Basic Plan). Through this mutual aid system, State OES can • Identifying Multi-Purpose Staging receive a constant flow of information Areas (MSA) for incoming from every geographic and mutual aid and/or a staging area organizational area of the state. This for support and recovery includes direct notification from a activities. state agency or department or from an operational area that a disaster • Responding to requests for exists or is imminent. It may also mutual aid. include information that makes it possible to anticipate an emergency • Dispatching situation reports to and mitigate its effects. the appropriate Operational Area Coordinator as the situation To further assist the mutual aid develops and as changes in the process, Fire and Law Mutual Aid situation dictate. Coordinators have been selected and CONTRA COSTA COUNTY 43 January 1996 Basic Plan • Requesting assistance from requests that cannot be satisfied • neighboring jurisdictions, and/or from within the operational area the Operational Area, as to the OES Mutual Aid Region necessary and feasible. Coordinator. • Receiving and employing • Dispatching reports to the OES resources as may be provided by Mutual Aid Region Coordinator neighboring jurisdictions and as the situation develops and as state, federal and private changes in the situation dictate. agencies. • Receiving and employing • Preparing emergency resources provided by other proclamations and orders for the operational areas, and state, Governing Body and federal and private agencies. disseminating to all concerned. • Preparing emergency • Carrying out emergency proclamations and orders for the regulations issued by the Governing Body and Governor. disseminating to all concerned. Contra Costa County Operational Area • Carrying out emergency regulations issued by the Governor. In addition to the responsibilities the Countywide Coordinators have for the OES Mutual Aid Region unincorporated areas of Contra Costa County, they are also responsible Coordinators at the OES Mutual Aid countywide for the following: Region level are responsible for: • Initiating Operational Area • Maintaining liaison with structure and responsibilities and appropriate state, federal and coordinating Operational Area local emergency response mutual aid. agencies located within the region. • Maintaining liaison with the OES Mutual Aid Region Coordinator • Providing planning guidance and and the local jurisdictions within assistance to local jurisdictions. the operational area. • Responding to mutual aid • Identifying Multi-Purpose Staging requests submitted by Areas (MSA) for incoming Countywide/Operational Area mutual aid and/or staging areas Coordinators. for support and recovery activities. • Receiving, evaluating and disseminating information on • Channeling local mutual aid emergency operations. CONTRA COSTA COUNTY 44 January 1996 Basic Plan r • • Providing the State Director, Other State Agencies OES, with situation reports and, as appropriate, recommending • Provide mutual aid assistance to courses of action. local jurisdictions as requested State by State OES. State Office of Emergency Services Policies and Procedures • Performs executive functions Mutual aid resources will be provided assigned by the Governor. and used according to the California Master Mutual Aid Agreement and • Coordinates the extraordinary supporting separate agreements. emergency activities of all state agencies. During a proclaimed emergency, inter- jurisdictional mutual aid will be • Receives, evaluates and coordinated at the appropriate disseminates information on Operational Area or Mutual Aid emergency operations. Regional level whenever the available resources are: • Prepares emergency proclamations and orders for the • Subject to state or federal • Governor and disseminates to all control. concerned. • Subject to military control. • Receives, processes, evaluates and acts on requests for mutual • Located outside the requesting aid. jurisdiction. • Receives, processes and • Allocated by priority. transmits requests for federal assistance. Due to the incompatibility of radio communications equipment between • Maintains liaison with most agencies, local agencies should, appropriate state, federal and where possible, provide incoming private agencies. mutual aid forces with portable radios using local frequencies. • Coordinates emergency operations with bordering states. • CONTRA COSTA COUNTY 45 January 1996 Basic Plan In order to comply with SEMS, • coordination of mutual aid support will be done through established channels (cities to Operational Area, to Mutual Aid Regions, to state). Requests should include, as applicable: - Number of personnel needed. - Type and amount of equipment. - Reporting time and location. - Individual to whom they are to report. - Access routes. - Estimated duration of operations. References Mutual aid assistance may be • provided under one or more of the following authorities: • California Fire and Rescue Emergency Plan. • California Law Enforcement Mutual Aid Plan. • Federal Disaster Relief Act of 1974. (Public Law 93-288). (Provides federal support to state and local disaster activities.) • CONTRA COSTA COUNTY 46 January 1996 Basic Plan • Enclosure 1-4, Part One CONTINUITY OF GOVERNMENT Introduction (1) Furnish a means by which the continued functioning of political Any disaster or nuclear attack could subdivisions can be assured by result in great loss of life and providing for the preservation property, including the death or injury and continuation of (city and of key government officials, the county) government in the event partial or complete destruction of of an enemy attack, or in the established seats of government and event a STATE OF EMERGENCY the destruction of public and private or LOCAL EMERGENCY is a records essential to continued matter of statewide concern. operations of government and industry. (2) Authorize political subdivisions to provide for the succession of In the aftermath, during the officers (department heads) reconstruction period, essential having duties related to law and government services must continue to order and/or health and safety. • function. (3) Authorize governing bodies to Applicable portions of the California designate and appoint three Government Code and the State standby officers for each Constitution (listed in Paragraph 6) member of the governing body provide authority for the continuity and for the Chief Executive, if and preservation of state and local not a member of the governing government. body. Standby officers may be residents or officers of a political Responsibilities' subdivision other than that to which they are appointed. Government at all levels is responsible Standby officers take the same for providing continuity of effective oath as regular officers. (See leadership and authority, direction of Attachment 1-4-A for a listing of emergency operations and the county's designees.) management of recovery. (4) Authorize standby officers to Preservation of County Governments report ready for duty in the event of a STATE OF WAR Succession of Contra Costa County EMERGENCY, STATE OF Officials EMERGENCY or LOCAL EMERGENCY at the place • Sections 8635 through 8643 of previously designated. the Government Code: CONTRA COSTA COUNTY 47 January 1996 Basic Plan (5) Authorize local governing bodies (4) Different sites can be designated • to convene as soon as possible subsequently if circumstances whenever a STATE OF WAR require. EMERGENCY, STATE OF EMERGENCY, or LOCAL Suspensions and Appointments EMERGENCY exists, and at a place not within the political Section 8621 of the Government subdivision. Authorize that, Code: should all members, including all Specifies that during a STATE OF standbys, be unavailable, WAR EMERGENCY, in the event that temporary officers shall be any officer of a political subdivision or appointed as follows: employee of a state agency refuses or willfully neglects to obey an order or • By the Chairman of the Board emergency regulation, the Governor of Supervisors for Contra may suspend that person and Costa County in which the designate a replacement. political subdivision is located, or Preservation of State Government • By the Chairman of the Board Continuity of State Government of any other county within 150 miles (nearest and most In the event of war or enemy-caused • populated down to farthest disaster, under the authority of Article and least populated), or IV, Section 21 of the State Constitution, the Legislature may • By the mayor of any city provide for: within 150 miles (nearest and most populated down to (1 ) Filling the membership of either farthest and least populated). house should at least one-fifth be killed, missing or disabled. Temporary County Seats (2) Filling the Office of the Governor Section 23600 of the Government should the Governor be killed, Code provides that: missing or disabled. (1) The Boards of Supervisors shall (3) Selecting a temporary seat of designate alternate temporary state or county government. county seats that may be outside the county boundaries. (2) They cannot purchase real property for this purpose. (3) Their resolution is to be filed • with the Secretary of State. CONTRA COSTA COUNTY 48 January 1996 Basic Plan i • Succession to the Office of Governor (7) The persons appointed be confirmed by the Senate. Article V, Section 10 of the State Constitution stipulates that: (8) The appointed person take the oath of office and is thereupon (1) The Lt. Governor shall become designated as a Disaster Acting Governor under specified Governor. conditions. (9) In the event that the Office of (2) The Legislature shall provide an Governor is not filled within 24 order of precedence after the Lt. hours after the enemy-caused Governor. disaster, one of the Disaster Acting Governors in the order Section 12058 of the Government specified shall fill the office. Code provides that: (10) Each Disaster Acting Governor (3) Following the Governor and the shall, while filling the office, Lt. Governor, the line of have the powers and perform all succession is President Pro the duties of the office. Tempore of the Senate, Speaker of the Assembly, Secretary of Succession to Constitutional Offices • State, Attorney General, Treasurer and Controller. Section 12700 of the Government Code provides that: (4) Or, if none of the above is available as a result of a war or The Lt. Governor, Attorney General, enemy-caused disaster, then Secretary of State, Treasurer and such other person as provided Controller shall appoint and designate by law. at least three and not more than seven alternates who will serve as Section 12060 of the Government acting officer in a manner like that Code provides that: provided for the Governor. (5) The Governor shall appoint and designate by filing with the Secretary of State, the names of at least four and not more than seven citizens who will succeed in the order specified to the Office of the Governor. (6) Consideration be given to appointments from various parts • of the state so there will be the greatest probability of survival. CONTRA COSTA COUNTY 49 January 1996 Basic Plan Temporary Seat of State Government Preservation of Essential Records • Section 450 of the Government Code Each level of government should provides that: protect its essential records. The determination of the records to be (1) The Governor shall designate an preserved rests with each agency alternate temporary seat of service chief or with the custodian of government for use in the event the records. of war or enemy-caused disaster or the imminence thereof. Record depositories should be located well away from potential danger (2) A different location may zones and housed in facilities subsequently be designated as designed to withstand blast, fire, circumstances require. water and other destructive forces. Such action will ensure that: (3) The Director of the Department of General Services shall arrange (1) The rights and interests of for the use of the designated individuals, corporations, other facilities. entities and governments are preserved. Sessions of the Legislature (2) Records will be available during • Section 9035 of the Government emergency operations and later, Code provides that: for reestablishing normal governmental activities. (1) The Legislature will convene in a war or enemy-caused disaster at Three types of records considered Sacramento or in the designated essential are those required to: temporary seat of state government. (1) Protect the rights and interests of individuals. These include (2) In such special session, the vital statistics, land and tax Legislature may fill any records, license registers and vacancies in its membership and articles of incorporation. may consider and act on any subject of legislation designed to (2) Conduct emergency operations. relieve or alleviate the These would include utility consequences of the disaster or systems maps, locations of to restore or continue state and emergency supplies and local government activities and equipment, emergency operations. operations plans and procedures, lines of succession and lists of regular and auxiliary personnel. • CONTRA COSTA COUNTY 50 January 1996 Basic Plan i (3) Reestablish normal governmental Succession to Constitutional Offices functions and protect the rights (Sections 12700-12704, Title 2, and interests of government. Division 3, Part 2, Chapter 7 of the Constitutions, charters, statutes, Government Code). ordinances, court records, official proceedings and financial Preservation of State Records records would be included here. (Sections 14745-14750, Title 2, Division 3, Part 5.5, Chapter 5, References Articles 2 and 3 of the Government Code). Continuity of Government in California (Article IV, Section 21 of the State Constitution). Attachment: Preservation of Local Government 1-4-A Standby Officers for the (Article 15 of the California County Board of Supervisors Emergency Services Act). Temporary Seat of State Government (Section 450, Title 1, Division 3, Chapter 1 of the Government Code). • Temporary County Seats (Section 23600, Title 3, Division 1 , Chapter 4, Article 1 of the Government Code). Members of the Legislature (Section 9004, Title 2, Division 2, Part 1 , Chapter 1 .5, Article 1 of the Government Code). Legislative Session after War or Enemy-Caused Disaster (Sections 9035- 9038, Title 2, Division 2, Part 1, Chapter 1 .5, Article 2.5 of the Government Code). Succession to the Office of Governor (Article V, Section 10 of the State Constitution). Succession to the Office of Governor (Sections 12058-12063, Title 2, • Division 3, Part 2, Chapter 1, Articles 5.5 and 6 of the Government Code). CONTRA COSTA COUNTY 51 January 1996 Basic Plan Attachment 1-4-A, Enclosure 1-4 • STANDBY OFFICERS FOR THE COUNTY BOARD OF SUPERVISORS District Supervisor Standby/ Officers 1 Jim Rogers John Gioia Lesa McIntosh John Marquez 2 Jeff Smith Nancy Hobert Tim Farley Pam Pagni 3 Gayle Bishop Jack Bishop Michelle Perrault Greg Carr 4 Mark DeSaulnier Farrel Stewart Karen Mitchoff Daniel Helix 5 Tom Torlakson Don Guenther Robert Gromm Tim Stone • CONTRA COSTA COUNTY 52 January 1996 Basic Plan Enclosure 1-5, Part One GLOSSARY OF TERMS Aerial Reconnaissance Bases, ICBM Fields, Missile Submarine Support Bases. An aerial assessment of the damaged area that includes gathering Crisis Relocation information on the level and extent of damage and identifying potential The organized relocation of people, in hazardous areas for on-site time of international crisis, from areas inspections. that are potentially at high risk from the direct effects of nuclear weapons Avoidance to lower risk areas; and their reception, care and protection in such To eliminate a hazard through areas. measures such as relocation or prohibition of construction within an Disaster Proofing area susceptible to risk or danger, or by other means. Those alterations or modifications to damaged facilities that could be Casualty Collection Point (CCP) expected to prevent or substantially reduce future damages to the repaired A location that is used for the or reconstructed facility, or to make it assembly, triage (sorting), medical disaster resistant. stabilization and subsequent evacuation of casualties. It also may Decontamination/Contamination be used for the receipt of incoming Control medical resources (doctors, nurses, Radioactive Materials supplies, etc.). The site should include or be near an open area The reduction (normally by removal) suitable for use as a helicopter pad of contaminating radioactive material whenever possible. from a structure, area, person or object. Decontamination may be done Construction Practices by treating (e.g., washing down or sweeping) the surface to remove the Codes, standards and specifications contamination. Contamination control applicable to repairs, alterations or is accomplished by isolating the area new construction of a facility or or object and letting the material structure. stand so that the radioactivity is decreased by natural decay. Counterforce Targets Contaminated material may be • covered to prevent redistribution Places that contain strategic offensive and/or to provide shielding. military forces; e.g., SAC Bomber CONTRA COSTA COUNTY 53 January 1996 Basic Plan Other Hazardous Materials eruption, landslide, mudslide, snowstorm, drought, fire, explosions Decontamination is done by physically or other catastrophe in any part of the removing contaminants and/or United States that, in the changing their chemical nature to determination of the President, causes innocuous substances. The extent of damage of sufficient severity and decontamination required depends on magnitude to warrant disaster many factors, the most important assistance under the Federal Disaster being the type of contaminants Relief Act, above and beyond involved. The more harmful the emergency services by the federal contaminant, the more extensive and government, to supplement the thorough decontamination must be. efforts and available resources of Less harmful contaminants may states, local governments, and require less decontamination. disaster relief organizations in Combining decontamination, the alleviating the damage, loss, hardship correct method of removing personnel or suffering caused thereby. protective equipment, and the use of site work zones minimizes cross- Disaster Application Center (DAC) contamination from protective clothing to wearer, equipment to A facility jointly established by the personnel, and one area to another. Federal and State Coordinating Only general guidance can be given Officers within or near to a disaster on methods and techniques for area to provide disaster victims a decontamination. The exact "oine-stop" service in meeting their procedure to use must be determined emergency and/or rehabilitation after evaluating many factors specific needs. It will usually be staffed by to the incident. representatives of local, state and federal governmental agencies, private Direction and Control (Emergency service organizations and certain Management) representatives of the private sector. The provision of operational control Disaster Field Office (DFO) and/or coordination of emergency operations at each level of the A central facility established by the Statewide Emergency Organization, Federal Coordinating Officer within or whether it be the actual direction of near a disaster area to be used as a field forces or the coordination of joint point of coordination and control for efforts of governmental and private state and federal governmental efforts agencies in supporting such to support disaster relief and recovery operations. operations. Disaster (Federal Definition) Disaster Service Worker Any hurricane, tornado, storm, flood, Includes public employees and any • high-water, wind-driven water, tidal unregistered person impressed into wave, tsunami, earthquake, volcanic service during a STATE 'OF WAR CONTRA COSTA COUNTY 54 January 1996 Basic Plan • EMERGENCY, a STATE OF maintain and stabilize the nation's EMERGENCY, or a LOCAL economy during emergency EMERGENCY by a person having conditions. Direct controls include authority to command the aid of such actions as the setting or freezing citizens in the execution of his/her of wages, prices and rents, or the duties. It does not include any direct rationing of goods. Indirect member registered as an active controls can be put into effect by firefighting member of any regularly government through use of monetary, organized volunteer fire department, credit, tax or other policy measures. having official recognition, and full or partial support of the county, city, Electromagnetic Pulse (EMP) town or district in which such fire department is located. A large amount of energy is released by the detonation of a high altitude Disaster Support Area (DSA) nuclear weapon. A small amount of this energy appears as a high A predesignated facility anticipated to intensity, short duration, be at the periphery of a disaster area, electromagnetic pulse (EMP), where disaster relief resources (labor somewhat similar to that generated by and material) can be received, lightning. EMP can cause damage or stockpiled, allocated, and dispatched malfunction in unprotected electrical • into the disaster area. A separate or electronic systems. When nuclear portion of the area may be used for weapons are detonated at high receipt and emergency treatment of altitudes, EMP damage can occur casualty evacuees arriving via short- almost instantaneously over very large range modes of transportation (air and areas. All unprotected ground) and for the subsequent communications equipment is movement of casualties by heavy, susceptible to damage or destruction long-range aircraft to adequate by EMP, including broadcast stations, medical care facilities. radios, televisions, car radios and battery-operated portable transistor Disaster Welfare Inquiry (DWI) radios. A service that provides health and Emergency (State Definition - also see welfare reports about relatives and LOCAL and STATE OF EMERGENCY) certain other individuals believed to be in a disaster area and when the A disaster situation or condition of disaster-caused dislocation or extreme peril to life and/or property, disruption of normal communications resulting from other than war or labor facilities precludes normal controversy, which is or is likely to be communications. beyond local capability to control without assistance from other political Economic Stabilization entities. The intended result of governmental use of direct and indirect controls to Emergency (Federal Definition) CONTRA COSTA COUNTY 55 January 1996 Basic Plan Any hurricane, tornado, storm, flood, emergency operations. An effective • high-water, wind-driven water, tidal EOC must provide adequate working wave, tsunami, earthquake, volcanic space and be properly equipped to eruption, landslide, mudslide, accommodate its staff, have a snowstorm, drought, fire, explosion or capability to communicate with field other catastrophe in any part of the units and other EOCs, and provide United States that requires federal protection commensurate with the emergency assistance to supplement projected risk at its location. state and local efforts to save lives and protect public health and safety Emergency Organization or to avert or lessen the threat of a disaster. Civil government augmented or reinforced during an emergency by Emergency Alert System (EAS) elements of the private sector, auxiliaries, volunteers and people A system that enables the President impressed into service. and federal, state and local governments to communicate with Emergency Period the public through commercial broadcast stations in the event of a A period that begins with the war-caused emergency or large recognition of an existing, developing natural disaster. EAS uses the or impending situation that poses a • facilities and personnel of the potential threat to a community. It broadcast industry on a voluntary includes the warning (where organized basis. It is operated by the applicable) and impact phase and industry under rules and regulations of continues until immediate and ensuing the Federal Communications effects of the disaster no longer are a Commission. hazard to life or threat to property. Emergency Management (Direction Emergency Plans and Control) Those official and approved The provision of operational control documents that describe principles, and/or coordination of emergency policies, concepts of operations, operations at each level of the methods and procedures to be applied Statewide Emergency Organization, in carrying out emergency operations whether it be the actual direction of or rendering mutual aid during field forces or the coordination of joint emergencies. These plans include efforts of governmental and private such elements as continuity of agencies in supporting such government, emergency functions of operations. governmental agencies, mobilization and application of resources, mutual Emergency Operating Center (EOC) aid and public information. A facility used for the centralized Emergency Public Information (EPI) OW direction and/or coordination of CONTRA COSTA COUNTY 56 January 1996 Basic Plan 1 • Information disseminated to the public emergency or crisis period on a "crash by official sources during an basis" by individuals, single families or emergency, using broadcast and print small groups of families. media. EPI includes: (1 ) instructions on survival and health preservation Fallout Shelter actions to take (what to do, what not to do, evacuation procedures, etc.), A habitable structure, or space (2) status information on the disaster therein, used to protect its occupants situation (number of deaths, injuries, from radioactive fallout. Criteria property damage, etc.), and (3) other (National Shelter Survey requirements) useful information (state/federal include a protection factor of 40 or assistance available). greater, a minimum of 10 square feet of floor space per person, and at least Emergency Public Information System 65 cubic feet of space per person. In unventilated underground space, 500 The network of information officers cubic feet of space per person is and their staffs who operate from EPI required. Centers at all levels of government within the state. The system also Fallout Shelter Development includes the news media through which emergency information is The building of fallout shelters to released to the public. eliminate existing or anticipated shelter deficits. During non-crisis Essential Facilities periods this may include construction of single purpose fallout shelters, Facilities that are essential for modifications to existing structures, or maintaining the health, safety and use of special procedures in new well-being of the public following a construction. During a crisis period, it disaster (e.g., hospitals, police and would include shelter upgrading and fire department buildings, utility expedient shelter construction. facilities, etc.). May include buildings that have been designated for use as Fallout Shelter Upgrading mass care facilities (e.g., schools, churches, etc.). Actions taken to improve fallout shelter protection in existing facilities. Evacuee Typical methods include placement of soil or other materials overhead and An individual who moves or is moved around walls to provide shielding from from a hazard area to a less fallout, the construction of ventilation hazardous area with anticipation of devices, and the blocking of return when the hazard abates. apertures. Federal Agency (Federal Definition) Expedient Shelter Any department, independent Any shelter constructed in an establishment, government CONTRA COSTA COUNTY 57 January 1996 Basic Plan corporation, or other agency of the Hazard Area executive branch of the federal government, including the United A geographically identifiable area in States Postal Service, but not which a specific hazard presents a including the American Red Cross. potential threat to life and property. Federal Coordinating Officer (FCO) Incident Command System (ICS) (Federal Definition) The person appointed by the President A system for the management of to coordinate federal assistance emergencies resulting from fires and following an emergency or major other natural or man-caused disaster declaration. emergencies. ICS can be used during serious multi-disciplinary (fire, law, Federal Disaster Assistance medical) emergencies or for operations involving a single Provides in-kind and monetary jurisdiction with single or multi-agency assistance to disaster victims, state or involvement, or multi- local government by federal agencies jurisdiction/multi-agency involvement under the provision of the Federal and is a component of SEMS. Disaster Relief Act and other statutory authorities of federal agencies. Institutionalized People First Aid Station People who reside in public or private • group quarters rather than A location within a mass care facility households, for example, residents of or Casualty Collection Point where hospitals, nursing homes, orphanages, first aid may be administered to colleges, universities and correctional disaster victims. facilities. These residents often lack household possessions or Governor's Authorized Representative transportation, or require special care GAR (Federal Definition) and custody. The person named by the Governor in Joint Emergency Operating Center a Federal/State Agreement to execute, (JEOC) on behalf of the state, all necessary documents for disaster assistance, A facility established on the periphery following the declaration of an of a disaster area to coordinate and Emergency or Disaster by the control multi-jurisdictional emergency President, including certification of operations within the disaster area. applications for public assistance. The JEOC will be staffed by representatives of select local, state Hazard and federal agencies and private organizations, and will have the Any source of danger or element of capability of providing a risk. communications link between any Mobile Emergency Operating Centers CONTRA COSTA COUNTY 58 January 1996 Basic Plan t • established in the disaster area and riot, earthquake or other conditions, the State Operations Center in other than conditions resulting from a Sacramento. labor controversy, which conditions are or are likely to be beyond the Land Use Regulations control of the services, personnel, equipment and facilities of that Includes zoning for purposes political subdivision and require the compatible with prudent floodplain combined forces of political management and both preventive and subdivisions to combat. corrective restrictions on construction, repairs or alterations of facilities Mass Care Facility within specified areas. Preventive restrictions provide regulation of new A location, such as a school, at which land use, i.e., non-structural disaster temporary lodging, feeding, clothing, control measures such as use of high registration, welfare inquiry, first aid hazard areas for parks, farms and and essential social services can be recreational areas. Corrective provided to disaster victims during the restrictions include: immediate/ sustained emergency period. • Floodproofing; • Acquisition; Master Mutual Aid Agreement (State • • Insurance; and Definition) • Removal of non-conforming uses. The California Disaster and Civil Defense Master Mutual Aid Lifelines Agreement made and entered into by and between the State of California, Includes the infrastructure (storage, its various departments and agencies, treatment and distribution) for fuel, and the various political subdivisions communication, and water and of the state. sewage systems. Media Limited Mobility Population Means of providing information and People requiring transportation during instructions to the public, including emergency movement operations. radio, television and newspapers. Local Emergency (State Definition) The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of people and property within the territorial limits of • a county, city and county, or city, caused by such conditions as air pollution, fire, flood, storm, epidemic, CONTRA COSTA COUNTY 59 January 1996 Basic Plan Medical Self-Help Mutual Aid Staging Area • The medical treatment provided for A temporary facility established by the sick and injured by citizens and the State Office of Emergency emergency forces in the absence of Services within or near affected areas. professional care. It may be supported by mobile communications and personnel Mitigation provided by field or headquarters staff from state agencies, as well as To alleviate by softening and making personnel from local jurisdictions less severe the effects of a Disaster or throughout the state. Emergency and of future disasters in the affected areas, including reduction Operational Area (State Definition) or avoidance. An intermediate level of the state Multi-Purpose Staging Area (MSA) emergency services organization, consisting of a county and all political A predesignated location, such as a subdivisions within the county area. county/district fairgrounds, having Operational Area is a compoment of large parking areas and shelter for SEMS. equipment and operators, that provides a base for coordinated Planning Zone • localized emergency operations, a rallying point for mutual aid coming A subdivision of a county consisting into an area, and a site for post- of: 1) a city; 2) a city and its sphere disaster population support and of influence in adjacent recovery activities. unincorporated areas; 3) a portion of the unincorporated area of a county; Mutual Aid Agreement 4) a military installation; 5) a state facility such as a correctional An agreement in which two or more institution. Zoning simplifies the parties agree to furnish resources and process of collecting and compiling facilities and to render services to data according to geographical each and every other party of the location. agreement to prevent and respond to any type of disaster or emergency. Political Subdivision (State Definition) Mutual Aid Region (State Definition) Includes any city, city and county, county, district or other local A subdivision of the state emergency governmental agency or public agency services organization, established to authorized by law. promote coordination of mutual aid and other emergency operations within an area of the state consisting • of two or more counties (operational areas). CONTRA COSTA COUNTY 60 January 1996 Basic Plan l • Protection Factor (PF) Radiological Protection A number used to express the The organized effort, through relationship between the amount of warning, detection, and preventive fallout gamma radiation that would be and remedial measures, to minimize received by an unprotected person the effect of nuclear radiation on and the amount that would be people and resources. received by a person in a shelter. Occupants of a shelter with a PF of Radiological Officer (RO) 40 would be exposed to a dose rate 1/40th (2-1/2%) of the rate to which An individual assigned to a Emergency they would be exposed if Management Staff who is responsible unprotected. for radiological protection operations. The RO is the principal advisor to the Public Information Officer (PIO) Director/Coordinator and other officials on matters pertaining to An individual responsible for releasing radiological protection operations. accurate official information to the public through the news media. Radiological Monitor Radioactive Fallout An individual trained to measure, record and report radiation exposure The process or phenomenon of the and exposure rates; provide limited gravity-caused fallback to the earth's field guidance on radiation hazards surface of particles contaminated with associated with operations to which radioactive materials from a cloud of he/she is assigned; and perform this matter formed by a nuclear operator's checks and maintenance on detonation. The term is also applied radiological instruments. in a collective sense to the contaminated particulate matter itself. Reception and Care Center The early (or local) fallout is defined as those particles that reach the earth A facility established in a reception within 24 hours after a nuclear area to receive and process incoming explosion. Delayed (worldwide) relocatees, assign them to lodging fallout consists of the smaller particles facilities, and provide them with that ascend into the upper information on feeding, medical care troposphere and into the stratosphere and other essential services. and are carried by the winds to all parts of the earth. Delayed fallout is brought to earth mainly by rain or snow, over extended periods ranging from months to years with little associated hazard. CONTRA COSTA COUNTY 61 January 1996 Basic Plan Reception Area of a designated group leader. • An area that, because of a hazard Rescue, Heavy analysis and related preparedness planning, is predesignated to receive Rescue requiring heavy lifting, prying and care for (or provide basic needs or cutting, and/or consisting of several for) people displaced from a hazard tasks that require involvement of two area. or more teams working concurrently. Example: An area at the periphery Rescue, Light of a dam failure inundation area that can accommodate evacuated people if Rescue not requiring use of heavy needed. lifting, prying or cutting operations and not more than one rescue team to Reduction finish in one hour. To diminish in strength and intensity Rescue Team or to restrict or lessen the size, amount and extent of damage For or five personnel organized to resulting from a Disaster or work as a unit. One member is Emergency or to be expected as the designated team leader. result of future disasters. Rescue Vehicle, Heavy Relocatee A mobile unit equipped to support An individual who is relocated from a two or more rescue teams involved in hazard area to a reception area with heavy rescue operations. the possibility of not returning. Rescue Vehicle, Light Remedial Movement A mobile unit equipped to support one The post-attack or post-event rescue team involved in light rescue movement of people to better operations. protected facilities or less hazardous areas. Search Remedial Operations Systematic investigation of area or premises to determine the presence Actions taken after the onset of an and/or location of people entrapped, emergency to offset or alleviate its injured, immobilized or missing. effects. Rescue Group Two or more rescue teams responding • as a unified group under supervision CONTRA COSTA COUNTY 62 January 1996 Basic Plan • Search Dog Team Shelter Complex A skilled dog handler with one or A geographic grouping of facilities to more dogs trained especially for be used for fallout shelters when such finding people entrapped sufficiently an arrangement serves planning, to preclude detection by sight or administrative and/or operational sound. (NOTE: Search dogs are purposes. Normally, a complex will usually owned by their handler.) include a maximum of 25 individual shelter facilities, within a diameter of Self-Help about 1/2 mile. A concept describing self-reliance and Shelter Manager sufficiency within an adverse environment with limited or no An individual who provides for the external assistance. internal organization, administration and operation of a shelter facility. Sensitive Facilities Standard Operating Procedures (SOP) Facilities in reception areas that will not normally be used as lodging A set of instructions having the force facilities for relocatees. These of a directive, covering those features • facilities are either considered of operations that lend themselves to unsuitable or are required for essential a definite or standardized procedure activities (food establishments, fire without loss of effectiveness. stations, banks, radio stations, service stations, etc.). But, if any of these State Agency (State Definition) facilities provide adequate protection against radioactive fallout, they may Any department, division, independent be used as fallout shelters. establishment or agency of the executive branch of the state Service government. An organization assigned to perform a State Coordinating Officer (SCO) specific function during an (Federal Definition) emergency. It may be one department or agency if only that The person appointed by the Governor organization is assigned to perform to act for the state in cooperation the function, or it may be comprised with the Federal Coordinating Officer. of two or more normally independent organizations grouped together to increase operational control and efficiency during the emergency. • CONTRA COSTA COUNTY 63 January 1996 Basic Plan State Emergency Organization State Operations Center (SOC) • The agencies, boards and A facility established by the State commissions of the executive branch Office of Emergency Services of state government and affiliated Headquarters for coordinating and private sector.organizations. supporting operations within a disaster area, and controlling the State Emergency Plan response efforts of state and federal agencies in supporting local The State of California Emergency governmental operations. The SOC Pian as approved by the Governor. will be staffed by representatives of state and federal agencies and private State of Emergency (State Definition) organizations, and will be able to provide a communications link to a The duly proclaimed existence of Joint Emergency Operating Center conditions of disaster or of extreme established on the periphery of a peril to the safety of people and disaster area and to any Mobile property within the state caused by Emergency Operating Centers such conditions as air pollution, fire, established in the disaster area. flood, storm, epidemic, riot, or earthquake or other conditions, other Stay-Put than conditions resulting from a labor . controversy, or conditions causing a A resident in a hazardous or "STATE OF WAR EMERGENCY," potentially hazardous area who which conditions, by reason of their refuses to relocate during a directed magnitude, are or are likely to be relocation, or who is too ill or infirm to beyond the control of the services, be evacuated. personnel, equipment and facilities of any single county, city and county, or Traffic Control Points (TCP) city and require the combined forces of a mutual aid region or regions to Places along evacuation routes that combat. are manned by emergency personnel to direct and control the flow of State of War Emergency (State traffic. Definition) Volunteers The condition that exists immediately, with or without a proclamation Individuals who make themselves thereof by the Governor, whenever available for assignment during an the state or nation is attacked by an emergency. These people may or enemy of the United States, or upon may not have particular skills needed the receipt by the state of a warning during emergencies and may or may from the federal government that not be part of a previously organized such an enemy attack is probable or group. • imminent. CONTRA COSTA COUNTY 64 January 1996 Basic Plan • Appendix 1-1 MAJOR EARTHQUAKE GENERAL SITUATION Extensive federal assistance could be If there is a major earthquake in the required and may need to be Bay Area, Contra Costa County most continued for an extended period. likely will have many casualties, These efforts would focus on debris significant property damage and have clearance, demolition of unsafe other ensuing hazards. The extent of structures, assistance in recovering these effects depends on the fault public services and utilities, and the involved, time of day and season of provision of the year. The effects of such an earthquake would more than likely exceed the response capabilities of continuing care and welfare for the both county and local government. affected population, including Damage control and disaster relief temporary housing for displaced • would be required from local people. governments outside the disaster area, state and federal governments, and private organizations. SPECIAL SITUATION Extensive search and rescue Both the San Andreas and Hayward operations may be required to assist Faults pose significant threats to the trapped or injured people. Bay Area. The Hayward Fault, a Identification and burial of many dead seismically active element of the San bodies would pose many problems; Andreas Fault System, exposes public health would be a serious Contra Costa County to the greater concern. Mass evacuation may be risk potential. In 1836, the Hayward essential to save lives. Many families Fault unleashed one of the largest would be separated, particularly if the (7.0) earthquake in California history. earthquake should occur during It is expected that earthquakes of working hours, and a personal inquiry comparable magnitude will occur in or locator system would be essential the future along the Hayward Fault. to maintain morale. Emergency operations could be seriously A particular concern for Contra Costa hampered by loss of communications, County is that a major earthquake damage to transportation routes, and may trigger an industrial disaster. disruption of public utilities and This County is the second largest • services. Transportation systems depository of petrochemicals in the leaving, entering and within the state. The transhipping of military disaster area will be affected. explosives, result in large quantities of CONTRA COSTA COUNTY 65 January 1996 Basic Plan potentially explosive, flammable and • poisonous materials being stored, processed and transported in the county. ,Given the location of plants and storage areas, the design and constructiorf of industrial structures may not survive a major earthquake. What can Contra Costa County expect from an earthquake magnitude 7.5 or greater on the Hayward Fault or 8.3 on the San Andreas Fault? HAYWARD FAULT TEMBLOR Casualties Since studies only estimate the total number of deaths and injured for the entire San Francisco Bay Area, it is assumed that some of these casualties will be in Contra Costa County. The total number of estimated deaths for the Bay Area is 1000-4000. Additionally, three times the death toll will require hospitalization, and at least 30 times that number will be non-hospitalized casualties. Schools and Hospitals Although most schools in the county are earthquake resistant, substantial damage to several schools can be anticipated due to their proximity to the fault. Also, schools in the hills east of the fault will be impaired due to disrupted utility services. It is estimated that there will be a significant loss of acute care hospital space because several facilities were built prior to the 1972 hospital • building requirements. CONTRA COSTA COUNTY 66 January 1996 Basic Plan • Transportation RAILWAYS HIGHWAYS Rail service probably will be disrupted Trans-Bay Bridges will be temporarily due to fault rupture, ground failure closed due to ground and structural and structural damage to many failures at bridge approaches. bridges. BART will be closed due to San Francisco-Oakland Bay Bridge will electrical outage and damage to the be closed due to damage to the east Berkeley Hills' tunnels. approach. Richmond-San Rafael Bridge probably PORT FACILITIES will be limited to emergency traffic for up to 36 hours. Port facilities at Richmond and in the Carquinez Straits are expected to be Interstates: the following will be non-functional, due to power loss and closed or severely damaged: damage to truck and rail access 80: at San Pablo due to routes. Damage to oil pipelines and surface fault offsetting; storage facilities at these sites pose a 580: east of Oakland due to threat of fire and contamination. surface fault offsetting; 880: will be closed due to liquefaction and strong Communications • ground shaking. Telephone capabilities will be Highway Routes: the following will be overloaded by post-earthquake calls. closed or severely damaged by Serious problems probably will be surface fault offsetting: experienced due to damaged 4: in several locations between equipment and the lack of power. Pinole and Pittsburg; Cable television stations in the county 13: several locations; will be hampered by damage to 24: west of the Caldecott transmission equipment. Similarly, Tunnel. local radio stations may not be able to broadcast for the first 24 to 48 hours. AIRPORTS Electrical Power Although damage to Buchanan Field has not been estimated, access to the Estimates suggest there may be airport will be restricted due to significant power loss for over 72 damage to Routes 4 and 24. hours in many areas. For the first 24 hours, 75 - 100% power loss can be expected in the county. • CONTRA COSTA COUNTY 67 January 1996 Basic Plan Water Supply and Sewage SAN ANDREAS TEMBLOR • Water supplies probably will be I Transportation crippled for at least 24 hours. Waste water pipelines from the hillside areas HIGHWAYS that cross the Hayward Fault may be sheared and unable to carry sewage. Trans-Bay Bridges: Use of the Golden Electrical outage will further hamper Gate, San Francisco-Oakland Bay, sewage treatment. Richmond-San Rafael, and San Mateo bridges will be impossible for an All dams operated by EBMUD have extended period. The Carquinez and had recent work done to strengthen Benicia/Martinez Bridge approaches them against failure. All are expected will be closed for less than 12 hours. to survive. See Appendix 1-4, The Benicia Viaduct will remain open. Imminent/Actual Dam Failure for dam locations, information and response Freeways: Routes closest to the bay plans should a dam fail. margin, notably Route 17 (1-880) between Richmond and San Leandro Natural Gas r will be seriously damaged. Interstates i 80 and 580 with connections to There will probably be extensive Interstate 680 and Route 24 will be damage. But, the restoration of available. Route 4 will be closed for service to most areas will be relatively less than 12 hours. quick, except for some areas in the j hills immediately east of the fault. Caldecott Tunnel: One tunnel and Broken residential service connections I one lane should be operative within may cause many fires. i the first few hours after the ' earthquake, with full operation within Petroleum Refineries 12 hours. Five large refineries are located in AIRPORT Contra Costa County. All are subject to damage that might result in fires Buchanan Field will be available, but and contamination. Operations at with limitations. these facilities probably will be restricted due to utility failure. RAILWAYS Pipelines transporting petroleum fuels across the Hayward Fault at San Rail transportation to and from the Pablo may rupture. Bay Area probably will be unavailable for the initial 72 hours following the earthquake. BART will be damaged or will require safety inspections to an extent that will render the system inoperative during the initial 72 hour • post-earthquake period. CONTRA COSTA COUNTY 68 January 1996 Basic Plan • MARINE FACILITIES Electrical Power Many docks in the Bay Area are pile The county probably will be without supported and should not experience power, at least temporarily, during significant damage. Container some portion of the first 72 hour terminals, which are frequently period. constructed on fill, will be seriously damaged. Docks at Richmond and Natural Gas the Carquinez Straits should be accessible. Damage and repair problems to essential transmission lines should not Communications be significant. Telephone capabilities will be adversely affected due to overloading from post-earthquake calls. The situation will be further complicated Attachments: by damage to equipment from ground shaking, loss of electrical power and 1 Bay Area: Fault Map subsequent failure of auxiliary power 2 Contra Costa County: Fault Map sources. Major San Francisco-based transmission centers for television and radio broadcasting will incur damage, and may not be operational for up to 72 hours. Local radio stations should remain operational. Water Supply and Waste Disposal The county's water supply may be partially disrupted, but will be quickly repaired. Sewage treatment facilities, most of which are built on structurally poor ground near the Bay, will suffer damage resulting in the discharge of raw sewage into the Bay. Dams throughout the county are expected to survive. See Appendix 1- 4, Imminent/Actual Dam Failure for description of dams and potential • inundation zones should a dam fail. CONTRA COSTA COUNTY 69 January 1996 Basic Plan Attachment 1, Appendix 1-1 BAY AREA: FAULT MAP �9 YO S SONOMA COUNTY 40 `• NAPA COUNTY =_ • G� ` m SOLANO • w r COUNTY �• O ..1 Z o 9G MARIN COUNTY i O/ 9G CONTRA COSTA COUNTY Q • kLA.MEDA COUNTY 400, Z4 N ` 9 � SAN MATHO Y COUNTY Q� SANTA A CLARK COUNTY �G SANTA CRUZ COUNTY CONTRA COSTA COUNTY 70 January 1996 Basic Plan Attachment 2, Appendix 1-1 CONTRA COSTA COUNTY: FAULT MAP ..�� . _.,,'�` �� '-� it. •lam•. ..-. � }. •, } _ } t— t � l � z r urw� Q a ti / J < ,'q 1 w ♦. °i�' �• 3 � ter° f• J 4 �p A ✓" a P' r.a.el 1 �c •+°L"T P ��J C�-� EN � K O < ` \ x 1 g \ f CONTRA COSTA COUNTY 71 January 1996 Basic Plan Appendix 1-2 • HAZARDOUS MATERIALS INCIDENT GENERAL SITUATION The release of a hazardous material to Contra Costa County closely the environment could cause a resembles the high risk jurisdiction multitude of problems that can be described above. The second largest discussed generally. concentration of petroleum and chemical production facilities in the The significance of the threat to the State of California stretches along the environment, property or human county's shoreline from Richmond, health is dependent on the type, along the bay and river, to Antioch. location and quantity of the material Large amounts of hazardous materials released. Although hazardous are transported daily along Interstates materials incidents can happen almost 80 and 680 and Highway Routes 4, anywhere, certain areas of the state 2.4 and 242. In addition, there are are at higher risk. Jurisdictions near railroads, petroleum and natural gas roadways that are frequently used for pipelines, water routes and airports transporting hazardous materials and within the county. These present the jurisdictions with industrial facilities potential for incidents with hazardous that use, store or dispose of such materials that could have a disastrous materials all have increased potential impact upon county residents. for mishaps, as do jurisdictions crossed by certain railways, EMERGENCY RESPONSE ACTIONS waterways, airways and pipelines. Emergency response actions Releases of explosive and highly associated with the above situations flammable materials have caused are presented in the respective fatalities and injuries, necessitated branches in Part Two of this plan. large-scale evacuations and destroyed millions of dollars worth of property. Toxic chemicals in gaseous form have caused injuries and fatalities among emergency response teams and passers-by. When toxic materials have entered either surface or ground water supplies, serious health effects have resulted. Releases of hazardous chemicals have been especially damaging when they have occurred in highly populated areas or along heavily travelled transportation routes. • SPECIAL SITUATION CONTRA COSTA COUNTY 72 January 1996 Basic Plan • Appendix 1-3 IMMINENT/ACTUAL FLOODING GENERAL SITUATION Floods are usually classed as either county swell and overflow after slow-rise or flash floods. Slow-rise extensive periods of rain. floods may be preceded by a warning time lasting from hours, to days, or There are no state or federal river even weeks. Evacuation and monitoring stations in the county. sandbagging for a slow-rise flood may But, there is a monitoring station at lessen flood-related damage. Rio Vista that gives a good indication Conversely, flash floods are the most of the danger levels for flooding in the difficult to prepare for, due to the Delta Area. The County Flood Control extremely short warning time, if any District maintains several rain gauges is given at all. Flash floods warnings at various locations in the county. usually require evacuation within an hour. EMERGENCY READINESS STAGES Once flooding begins, personnel will A slow-rise flood situation will provide be needed to assist in rescuing people some opportunity for warning those trapped by flood water, securing areas expected to be affected. utilities, cordoning off flooded areas Response actions will be keyed to the and controlling traffic. These actions high tides predicted for Rio Vista on may overtax local agencies, and the Sacramento River. The largest additional personnel and resources area of the county that is affected by may be required. It is anticipated that these conditions is the Delta. existing mutual aid resources would be used to augment local resources as The Office of Emergency Services will necessary. monitor the predicted high tide reports. When the expected high tide 2. SPECIAL SITUATION is 8.3 feet or higher, all affected jurisdictions will be notified as soon as Several areas in Contra Costa County possible. The Reclamation Districts are subject to flooding. In the eastern are responsible for insuring that the part of the county, the San Joaquin Office of Emergency Services is River and other tributaries form the provided with current telephone Delta Area that is affected by high notification information for individuals tides, heavy rains and snow melt from who should receive the high tide data. the Sierra-Nevada Mountains. The San Pablo and Wildcat Creeks in the Richmond-San Pablo area, Las • Tampas and Lafayette Creeks in the central portion of the county and other creeks and waterways in the CONTRA COSTA COUNTY 73 January 1996 Basic Plan The Reclamation Districts have the EMERGENCY RESPONSE ACTIONS • most current information on their levees. When they receive Emergency response actions information on high tides, the district associated with the above situations will take necessary action to insure are presented in the respective that residents,and businesses in that branches in Part Two of this plan. district are informed of the situation. Actions should include the following: • Notify personnel of potential danger; • Activate levee patrols; and • Inventory emergency resources. If it appears that there will be a break in the levee or if the water tops the levee, the following actions should be taken: • Evacuate families of emergency personnel; return to work. This action can be taken on the initiative of the Chairperson of the district. The county will not order the evacuation of district personnel without first attempting to coordinate with the Chairperson. • Notify the Office of Emergency Services of the situation, keeping them updated on developments. Request any assistance necessary. • Maintain a written log of actions taken and situation development. CONTRA COSTA COUNTY 74 January 1996 Basic Plan iAppendix 1-4 IMMINENT/ACTUAL DAM FAILURE GENERAL SITUATION T;. Dam failure can result from several displacement of people residing in the natural or technological causes such inundation path. Damage to electric as earthquakes, erosion of the face or generating facilities and transmission foundation, improper siting, rapidly lines also could impact life support rising flood waters and systems in communities outside the structural/design flaws. immediate hazard areas. There are two types of dams in the A catastrophic dam failure, depending county. All dams, except for the San on size of dam and population Pablo Reservoir, are earthen and downstream, could exceed the rockfill (earthen-rockfill). The San response capability of local Pablo Reservoir is a hydraulic dam. communities. Damage control and Each type of dam has different failure disaster relief support would be characteristics. The earthen-rockfill required from other local dam will fail gradually due to erosion governmental and private of the breach; a flood wave will build organizations, and from the state and gradually to a peak and then decline federal governments. until the reservoir is empty. The hydraulic dam will fail almost Mass evacuation of the inundation instantaneously; thus a very rapid areas will be essential to save lives, if build-up to peak and then a gradual warning time permits. Extensive decline. search and rescue operations may be required. Emergency medical care, Warning ability is usually determined food, and temporary shelter would be by the frequency of inspections for required. Identification and burial of structural integrity, the flood wave many dead bodies would pose many arrival time (the time it takes for the problems; public health would be a flood wave to reach its maximum serious concern. Many families would distance of inundation), and the be separated, particularly if the failure capability to notify people should occur during working hours, downstream and their ability to and a personal inquiry or locator evacuate. The existence of a site- system would be essential. These specific evacuation plan, and the and other emergency operations could frequent updating and exercising of be hampered by the loss of that plan, assists in warning and communications, damage to evacuation activities. transportation routes, and the disruption of public utilities and other • A dam failure will cause loss of life, essential services. damage to property, and other ensuing hazards, as well as the Governmental assistance could be CONTRA COSTA COUNTY 75 January 1996 Basic Plan required and may need to be 13 Marsh Creek Reservoir 89 • continued for an extended period. 14 Moraga Reservoir 90 These efforts would focus on debris 15 North Reservoir 91 and road clearance, demolition of 16 Pine Creek Reservoir 92 unsafe structures, assistance in 17 Port Costa Reservoir 93 recovering public services and utilities, 18 San Pablo Reservoir 94 and the provision of continuing care 19 San Pablo Clearwell 95 and welfare for the affected 20 Sobrante Clearwell 96 population including, as required, 21 Walnut Creek Clearwell 97 temporary housing for displaced 22 Schapiro Reservoir 98 people. 23 Contra Loma Reservoir 99 24 Martinez Reservoir 100 25 Summit Reservoir 101 SPECIAL SITUATION 26 Fay Hill Reservoir 102 27 Bethany Dams 103 There are twenty-seven dams in Contra Costa County with known population in their respective inundation areas. General information, a map of the potential inundation area, and proposed traffic control points for each dam are • available in the County EOC. EMERGENCY RESPONSE ACTIONS Emergency response actions associated with the above situations are presented in the respective branches in Part Two of this plan. Attachments: Page No. 1 Antioch Reservoir 77 2 Argyle #2 78 3 Briones Reservoir 79 4 Lake Anza 80 5 Clifton Court Forebay 81 6 Danville Reservoir 82 7 Deer Creek Reservoir 83 8 Dry Creek Reservoir 84 9 Lafayette Reservoir 85 10 Lake Cascade 86 • 11 Leland Reservoir 87 12 Maloney Reservoir 88 CONTRA COSTA COUNTY 76 January 1996 Basic Plan . • Attachment 1, Appendix 1-4 ANTIOCH RESERVOIR GENERAL INFORMATION Antioch Reservoir is an earthen-rockfill Superintendent. dam built in 1935. It is owned by the city of Antioch, and impounds 722 Forward Emergency Operating acre feet of water. It is located on Centers: the southern edge of Antioch, abutting Contra Loma Regional Park. John Marsh Elementary School Dam failure would result in damage 2304 G Street, Antioch generally due north, along Contra Loma Boulevard to the fairgrounds, Multi-Purpose Staging Areas: emptying into the river. Available warning time would vary from a few John Marsh Elementary School minutes at the base of the reservoir to 2304 G Street, Antioch about one hour and 20 minutes at the river. Disaster Application Centers: • The potential inundation area for this To Be Announced dam is available in the County EOC. TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure)• ESSENTIAL FACILITIES Public Service Centers Affected: Antioch Corporation Yard Mass Care Facilities: Need for activation of schools will be recommended by County Office of • Emergency Services and, as designated and authorized, by the appropriate School District CONTRA COSTA COUNTY 77 January 1996 Basic Plan Attachment 2, Appendix 1-4 • ARGYLE #2 RESERVOIR GENERAL INFORMATION Argyle #2 Reservoir is a reinforced Forward Emergency Operations concrete tank reservoir owned by East Centers: Bay Municipal Utilities District. It impounds 22 acre feet of water, and Pinole Valley High School is in Pinole. Flood wave arrival time 2900 Pinole Valley Road would be 15 minutes or less. Flooding would occur along Sobrante Multi-Purpose Staging Areas: and Pinole Avenues. Pinole Valley High School The potential inundation area for this 2900 Pinole Valley Road dam is available in the County EOC. Disaster Application Centers: TRAFFIC CONTROL To Be Announced Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be recommended by County Office of Emergency Services and, as designated and authorized, by the appropriate School District Superintendent. • CONTRA COSTA COUNTY 78 January 1996 Basic Plan • Attachment 3, Appendix 1-4 BRIONES RESERVOIR GENERAL INFORMATION ESSENTIAL FACILITIES Briones Reservoir is an earthen-rockfill Public Service Centers Affected: dam built in 1964, and owned by East Bay Municipal Utilities District. It is Orinda Filter Plant, Orinda the largest lake in the county, Headquarters, EI Sobrante Fire District impounding 67,500 acre feet of San Pablo City Hall water. Failure of the Briones San Pablo Police Department Reservoir would cause the failure of EI Sobrante/San Pablo Fire Station the San Pablo Reservoir, which is Headquarters, San Pablo Sanitary downstream. San Pablo impounds District 43,193 acre feet of water, making Richmond Fire Station #2 the potential release from a failure of Headquarters, Richmond School Briones Reservoir over 100,000 acre District feet. Such a failure would cause widespread flooding along the San Forward Emergency Operations Pablo Dam Road into San Pablo and Centers: Richmond. There are approximately 57,000 people who could be affected Headquarters, Orinda Fire District by flooding. 33 Orinda Way, Orinda Warning time could vary from a few Hilltop Shopping Center minutes near the reservoir to one hour Hilltop Drive, Richmond at Appian Way/San Pablo Dam Road, to one hour and 30 minutes in North Headquarters, Richmond Fire Richmond. Department Civic Center, Richmond The potential inundation area for this dam is available in the County EOC. Multi-Purpose Staging Areas: TRAFFIC CONTROL Headquarters, Orinda Fire District Hilltop Shopping Center Traffic control plans and other Richmond Civic Center pertinent information relating to population movement operations are Disaster Application Centers: included in Movement Operations (see Enclosure 6, Response to To Be Announced • Imminent/Actual Dam Failure). CONTRA COSTA COUNTY 79 January 1996 Basic Plan • Attachment 4, Appendix 1-4 LAKE ANZA GENERAL INFORMATION Need for activation of schools will be recommended by County Office of Lake Anza is an earthen-rockfill dam Emergency Services and, as owned by the Regional Park system, designated and authorized, by the and it impounds 243 acre feet of appropriate School District water. The lake is in the Charles Superintendent. Tilden Park in a remote area near the county line with Alameda County. Forward Emergency Operations Failure of the dam would result in Centers: flooding along the sparsely populated Wildcat Canyon Road. The flood Adams Junior High School wave would continue into the cities of Patterson & Arlington, Richmond San Pablo and Richmond, flooding the areas along Wildcat Creek. Warning EI Sobrante/San Pablo Fire Station time would vary from a few minutes 13928 San Pablo Avenue, San Pablo at the dam to about 45 minutes at Interstate 80 overpass to Wildcat Multi-Purpose Staging Areas: Creek, to about one hour in North Richmond. Adams Junior High School EI Sobrante/San Pablo Fire Station The potential inundation area for this dam is available in the County EOC. Disaster Application Centers: TRAFFIC CONTROL To Be Announced Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: • CONTRA COSTA COUNTY 80 January 1996 Basic Plan • Attachment 5, Appendix 1-4 CLIFTON COURT FOREBAY GENERAL INFORMATION Need for activation of schools will be recommended by County Office of Clifton Court Forebay is an impounded I Emergency Services and, as body of water of 29,000 acre feet designated and authorized, by the belonging to the California = appropriate School District Department of Water Resources. It is ' Superintendent. in the eastern portion of the county off Route 4 next to Byron Tract. The Forward Emergency Operations inundation area resulting from a failure Centers: of the dam would affect areas that ' are normally occupied by few Junction of Holly Road and Byron permanent residents. But, many Road fishermen on the levees and seasonal farm laborers in the fields would be Multi-Purpose Staging Areas: affected. Warning the fishermen and laborers would be difficult. If there Junction of Holly Road and Byron • were a a sudden failure, there would Road be only about 10 minutes until flood I wave arrival time to the extent of Disaster Application Centers: flooding. ' To Be Announced The potential inundation area for this dam is available in the County EOC. TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None • Mass Care Facilities: CONTRA COSTA COUNTY 81 January 1996 Basic Plan Attachment 6, Appendix 1-4 • DANVILLE RESERVOIR GENERAL INFORMATION Forward Emergency Operations Centers: Danville Reservoir is an earthen- rockfill dam located on the western Headquarters, San Ramon Valley Fire boundary of Danville. It is owned by District East Bay Municipal Utilities District San Ramon Valley Boulevard, Danville and impounds 45 acre feet of water. Failure of the dam would result in Multi-Purpose Staging Areas: flooding of portions of the city of Danville, down to Interstate 680 San Ramon Valley High School centered on Hartz Avenue. Travel 140 Love Lane, Danville time for the flood wave to the end of the inundation zone is 15 minutes or Disaster Application Centers: less. To Be Announced The potential inundation area for this dam is available in the County EOC. • Tab: TRAFFIC CONTROL A - Map: Potential Inundation Area Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be recommended by County Office of Emergency Services and, as designated and authorized, by the . appropriate School District Superintendent. CONTRA COSTA COUNTY 82 January 1996 Basic Plan • Attachment 7, Appendix 1-4 DEER CREEK RESERVOIR GENERAL INFORMATION Superintendent. Deer Creek Reservoir is a earthen- Forward Emergency Operations rockfill dam that serves as a flood Centers: control measure. It normally contains water only in the rainy season. It is Junction of Balfour Road and Fairview on Deer Creek to the east of Avenue Brentwood. Failure of the dam during the rainy season would result in Multi-Purpose Staging Areas: damage to the homes of approximately 50 people living along Edna Hill Elementary School the creek. Flood wave travel time to 140 Birch Street, Brentwood the end of the flood zone would be approximately 50 minutes. Disaster Application Centers: • The potential inundation area for this To Be Announced. dam is available in the County EOC. TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be recommended by County Office of • Emergency Services and, as designated and authorized, by the appropriate School District CONTRA COSTA COUNTY 83 January 1996 Basic Plan Attachment 8, Appendix 1-4 • DRY CREEK RESERVOIR GENERAL INFORMATION appropriate School District Superintendent. Dry Creek Reservoir is an earthen- rockfill dam that serves as a flood Forward Emergency Operations control measure, constructed in 1963. Centers: It normally contains water only in the rainy season, and can hold 362 acre Headquarters, East Diablo Fire District feet. During the remainder of the year 134 Oak Street, Brentwood it is normally empty. Located west of the city of Brentwood, failure of the Multi-Purpose Staging Areas: dam during the rainy season would threaten about 500 people in the Liberty Union High School county and the city of Brentwood. 850 Second Avenue, Brentwood Flood wave arrival time to the inhabited area is about one hour and Disaster Application Centers: 10 minutes. To Be Announced • The potential inundation area for this dam is available in the County EOC. TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be recommended by County Office of • Emergency Services and, as designated and authorized, by the CONTRA COSTA COUNTY 84 January 1996 Basic Plan • Attachment 9, Appendix 1-4 LAFAYETTE RESERVOIR GENERAL INFORMATION Mt. Diablo School District Bus Yard Buchanan Airport Lafayette Reservoir is an earthen- County Social Service Department rockfill dam constructed in 1929, Headquarters, Contra Costa Water impounding 3,500 acre feet of water. District Failure of the dam would cause Contra Costa Mosquito Abatement extensive damage along a narrow belt District running from the dam, along Highway 24 to the east, then north along Mass Care Facilities: Interstate 680 under Highway 4 east Need for activation of schools will be of Buchanan Field, and finally into the recommended by County Office of river east of Martinez. Warning time Emergency Services and, as would vary from a few minutes near designated and authorized, by the the dam to about one hour at appropriate School District Interstate 680, to two hours and 30 Superintendent. minutes at Highway 4. Forward Emergency Operations • The potential inundation area for this Centers: dam is depicted in Tab A. Consolidated Fire, Station #15 Mt. Diablo Boulevard, Lafayette TRAFFIC CONTROL Consolidated Fire, Station #10 991 Treat Boulevard, Concord Traffic control plans and other pertinent information relating to Multi-Purpose Staging Areas: population movement operations are Acalanes High School included in Movement Operations (see 1200 Pleasant Hill Road, Lafayette Enclosure 6, Response to Consolidated Fire, Station #10 Imminent/Actual Dam Failure). 991 Treat Boulevard, Concord Diablo Valley College ESSENTIAL FACILITIES 321 Golf Club Road, Pleasant Hill Public Service Centers Affected: Disaster Application Centers: Lafayette City Hall To Be Announced Consolidated Fire District, Station #3 Walnut Creek City Hall Tab: Walnut Creek Police Station A - Map: Potential Inundation Area Consolidated Fire Station #1 Pleasant Hill BART Station Walnut Creek School District and • Transportation Yard Kaiser Hospital, Walnut Creek Concord Corporation Yard CONTRA COSTA COUNTY 85 January 1996 Basic Plan Attachment 10, Appendix 1-4 • LAKE CASCADE GENERAL INFORMATION Centers: Lake Cascade is an earthen-rockfill Headquarters, Orinda Fire District dam owned by the Orinda Country 33 Orinda Way, Orinda Club. It impounds 220 acre feet of water. Failure of the dam would Multi-Purpose Staging Areas: primarily affect people working in the Orinda Filter Plant, the Club itself and Headquarters, Orinda Fire District Wagner Ranch Elementary School. Flood wave arrival time would be Disaster Application Centers: about 40 minutes to the Filter Plant. To Be Announced The potential inundation area for this dam is available in the County EOC. TRAFFIC CONTROL Traffic control plans and other • pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: Orinda Filter Plant Mass Care Facilities: Need for activation of schools will be recommended by County Office of Emergency Services and, as designated and authorized, by the appropriate School District Superintendent. • Forward Emergency Operations CONTRA COSTA COUNTY 86 January 1996 Basic Plan • Attachment 11, Appendix 1-4 LELAND RESERVOIR GENERAL INFORMATION Forward Emergency Operations Centers: Leland Reservoir is an earthen-rockfill dam built in 1955, owned by East Bay Junction of Old Tunnel Road and Municipal Utilities District, impounding Pleasant Hill Road 60 acre feet of water. It is southeast of the intersection of Pleasant Hill Multi-Purpose Staging Areas: Road and Highway 24 in Lafayette. If the dam failed it would result in Acalanes High School damage to the immediate 1200 Pleasant Hill Road, Lafayette neighborhood but little damage to the community at large. Disaster Application Centers: The potential inundation area for this To Be Announced dam is available in the County EOC. TRAFFIC CONTROL • Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be recommended by County Office of Emergency Services and, as designated and authorized, by the • appropriate School District Superintendent. CONTRA COSTA COUNTY 87 January 1996 Basic Plan Attachment 12, Appendix 1-4 • MALONEY RESERVOIR GENERAL INFORMATION Superintendent. Maloney Reservoir is an earthen- Forward Emergency Operations rockfill dam, owned by East Bay Centers: Municipal Utilities District, impounding 68 acre feet of water. It is in the city Headquarters, Pinole Fire Department of Pinole, northwest of the 880 Tennent Street, Pinole intersection of Appian Way and Interstate 80. Dam failure would Multi-Purpose Staging Areas: result in flooding of the area directly to the north of the reservoir to the Pinole Junior High School bay. There would be little effect 1575 Mann Drive, Pinole outside the city of Pinole. Disaster Application Centers: The potential inundation area for this dam is available in the County EOC. To Be Announced • TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be recommended by County Office of Emergency Services and, as • designated and authorized, by the appropriate School District CONTRA COSTA COUNTY 88 January 1996 Basic Plan • Attachment 13, Appendix 1-4 MARSH CREEK RESERVOIR GENERAL INFORMATION Need for activation of schools will be recommended by the County Office of Marsh Creek Reservoir is an earthen- Emergency Services and, as rockfill dam constructed in 1965, is designated and authorized, by the owned by the Flood Control District, appropriate School District and impounds 4,425 acre feet of Superintendent. water. It is in the eastern portion of the county, southwest of Brentwood. Forward Emergency Operations Approximately 2,000 people would be Centers: affected by failure of the dam. Flood wave arrival time would be Headquarters, East Diablo Fire District approximately 50 minutes to the 134 Oak Street, Brentwood extent of the inundation zone. Byron Union School The potential inundation area of this Highway 4, north of Byer Road dam is available in the County EOC. • Multi-Purpose Staging Areas: TRAFFIC CONTROL Headquarters, Brentwood Fire District Traffic control plans and other Byron Union School pertinent information relating to population movement operations are Disaster Application Centers: , included in Movement Operations (see Enclosure 6, Response to To Be Announced Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: Fire Station #92 Walnut Boulevard & Dainty Avenue Brentwood Headquarters, Byron Fire District 1st Street & Byron Highway. • Mass Care Facilities: CONTRA COSTA COUNTY 89 January 1996 Basic Plan Attachment 14, Appendix 1-4 • MORAGA RESERVOIR GENERAL INFORMATION designated and authorized, by the appropriate School District Moraga Reservoir is an earthen-rockfill Superintendent. dam constructed in 1965. It is owned by the East Bay Municipal Utilities Forward Emergency Operations District and impounds 36 acre feet of Centers: water. It is in Moraga, west of the intersection of Rheem Boulevard and Junction of St. Mary's Road and St. Mary's Road. Failure would cause Moraga Road damage to property near the dam, but not widespread throughout the city. Multi-Purpose Staging Areas: Flood wave arrival time to the extent of the inundation zone is less than 15 Los Perales Elementary School minutes. 22 Wakefield Drive, Moraga The potential inundation area for this Disaster Application Centers: • dam is available in the County EOC. To Be Announced TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be • recommended by the County Office of Emergency Services and, as CONTRA COSTA COUNTY 90 January 1996 Basic Plan • Attachment 15, Appendix 1-4 NORTH RESERVOIR GENERAL INFORMATION Bay View Elementary School 2450 Merritt Avenue, San Pablo North Reservoir is an earthen-rockfill Lake Elementary School dam built in 1961 . It is in Richmond, 2700 11 th Street, San Pablo is owned by the East Bay Municipal Verde Elementary Utilities District, and impounds 244 2000 Giaramita Street, Richmond acre feet of water. Failure of the dam would result in flooding of portions of Mass Care Facilities: Richmond and San Pablo. This dam could present particular problems if Need for activation of schools will be failure should occur because five recommended by the County Office of schools and portions of Contra Costa Emergency Services and, as College are located in the inundation designated and authorized, by the area. appropriate School District Superintendent. The potential inundation area for this dam is available in the County EOC. Forward Emergency Operations • Centers: TRAFFIC CONTROL Vista Hills Elementary School Traffic control plans and other 2625 Barnard Street, Richmond pertinent information relating to EI Sobrante/San Pablo Fire, Station 10 population movement operations are 13928 San Pablo Avenue, San Pablo included in Movement Operations (see Enclosure 6, Response to Multi-Purpose Staging Areas: Imminent/Actual Dam Failure). De Anza High School ESSENTIAL FACILITIES 5000 Valley View Road, Richmond Richmond High School Public Service Centers Affected: 1250 23rd Street, Richmond EI Portal Elementary School Disaster Application Centers: 2600 Moraga Road, San Pablo To Be Announced Fairmeade Elementary 2829 Moyers Road, Richmond Vista Hills Elementary School 2625 Barnard Road, Richmond Helms Jr. High School • 2500 Road 20, San Pablo Contra Costa College 2600 Mission Bell Drive, San Pablo CONTRA COSTA COUNTY 91 January 1996 Basic Plan • Attachment 16, Appendix 1-4 a. PINE CREEK RESERVOIR GENERAL INFORMATION Need for activation of schools will be recommended by the County Office of Pine Creek Reservoir is an earthen- Emergency Services and, as rockfill dam constructed in 1956, designated and authorized, by the owned by the Flood Control District, appropriate School District impounding 225 acre feet of water. Superintendent. Failure of the dam would result in flooding of portions of Walnut Creek Forward Emergency Operations and Concord, generally in a Centers: northwestern direction from the dam. Flood wave arrival time would be two De La Salle High School hours and 10 minutes to Treat 1130 Winton Drive, Concord Boulevard, three hours to Monument Boulevard, and four hours and five Multi-Purpose Staging Areas: minutes to the extent of the • inundation zone near Willow Pass Clayton Valley High School Road to the west of Highway 24. 1101 Alberta Way, Concord The potential inundation area for this Disaster Application Centers: dam is available in the County EOC. To Be Announced TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: Consolidated Fire Station #10 2955 Treat Boulevard, Concord Mass Care Facilities: CONTRA COSTA COUNTY 92 January 1996 Basic Plan • Attachment 17, Appendix 1-4 PORT COSTA RESERVOIR GENERAL INFORMATION Multi-Purpose Staging Areas: Port Costa Reservoir, an earthen- I John Swett High School rockfill dam, is owned by Mr. William Pomona Avenue, Crockett L. Rich, and impounds 39 acre feet of water. Failure of the dam would Disaster Application Centers: result in flooding of Canyon Lake Road from Port Costa School to the To Be Announced Sacramento River. Flood wave arrival I time to the river will be less that 15 minutes. The potential inundation area for this dam is available in the County EOC. • TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: Crockett Fire District, Station #2 Mass Care Facilities: Need for activation of schools will be recommended by the County Office of Emergency Services and, as designated and authorized, by the appropriate School District • Superintendent. CONTRA COSTA COUNTY 93 January 1996 Basic Plan Attachment 18, Appendix 1-4 • SAN PABLO RESERVOIR GENERAL INFORMATION 13928 San Pablo Avenue, San Pablo The San Pablo Reservoir is a hydraulic Headquarters, San Pablo Sanitary dam, owned by the East Bay District Municipal Utilities District, and 13956 San Pablo Avenue, San Pablo impounding 43,193 acre feet of water. Briones Reservoir is upstream Mass Care Facilities: of San Pablo. Failure of Briones Dam would result in the loss of San Pablo Need for activation of schools will be Dam. Extensive flooding in San recommended by the County Office of Pablo, Richmond and areas of the Emergency Services and, as county would occur. Warning time designated and authorized, by the would vary from a few minutes at the appropriate School District dam to 45 minutes at Appian Way Superintendent. and San Pablo Dam Road, to one hour and five minutes at Highway 80, to Forward Emergency Operations one hour and 40 minutes at 13th Centers: • Street in Richmond. De Anza High School The potential inundation area for this 5000 Valley View Road, Richmond dam is available in the County EOC. Belding Elementary School TRAFFIC CONTROL 989 - 18th Street, Richmond Traffic control plans and other Multi-Purpose Staging Areas: pertinent information relating to population movement operations are De Anza High School included in Movement Operations (see Enclosure 6, Response to Belding Elementary School Imminent/Actual Dam Failure). Disaster Application Centers: ESSENTIAL FACILITIES To Be Announced Public Service Centers Affected: Contra Costa Fire District 4640 Appian Way, EI Sobrante • Contra Costa Fire Station CONTRA COSTA COUNTY 94 January 1996 Basic Plan • Attachment 19, Appendix 1-4 SAN PABLO CLEARWELL GENERAL INFORMATION EI Cerrito High School 540 Ashbury Avenue, EI Cerrito San Pablo Clearwell is an earthen- rockfill dam, owned by the East Bay Multi-Purpose Staging Areas: Municipal Utilities District, impounding 17 acre feet of water. Failure of the EI Cerrito High School dam would result in localized damage to adjacent neighborhoods, but not to Disaster Application Centers: the community at large. Flood wave arrival time to the extent of the To Be Announced inundation zone is 40 minutes. The potential inundation area for this dam is available in the County EOC. TRAFFIC CONTROL • Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be recommended by the County Office of Emergency Services and, as designated and authorized, by the appropriate School District Superintendent. • Forward Emergency Operations Centers: CONTRA COSTA COUNTY 95 January 1996 Basic Plan Attachment 20, Appendix 1-4 • SOBRANTE CLEARWELL GENERAL INFORMATION Superintendent. Sobrante Clearwell is an earthen- Forward Emergency Operations rockfill dam owned by East Bay Centers: Municipal Utilities District, constructed in 1964, impounding 25 Junction of Valley View and San acre feet of water. Failure of the dam Pablo Roads would result in localized damage in the area near the reservoir, but no Multi-Purpose Staging Areas: large-scale damage to the community at large. Flood wave arrival time to De Anza High School the extent of the inundation zone is 5000 Valley View Road, Richmond 15 minutes or less. The reservoir is north of San Pablo Dam Road and Disaster Application Centers: east of De Anza High School. To Be Announced The potential inundation area for this • dam is available in the County EOC. TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be recommended by the County Office of Emergency Services and, as • designated and authorized, by the appropriate School District CONTRA COSTA COUNTY 96 January 1996 Basic Plan • Attachment 21, Appendix 1-4 WALNUT CREEK CLEARWELL GENERAL INFORMATION Superintendent. Walnut Creek Clearwell is an earthen- Forward Emergency Operations rockfill dam constructed in 1967, Centers: owned by the East Bay Municipal Utilities District, impounding 25 acre Contra Costa Fire District feet of water. Failure of the dam 2010 Geary Road, Pleasant Hill would result in damage to neighborhoods near the reservoir, but Multi-Purpose Staging Areas: not to the larger community. Flood wave arrival time to the extent of the Pleasant Hill High School inundation zone is 30 minutes. The 3100 Oak Park Boulevard, Pleasant dam is in Walnut Creek, west of the Hill Buena School. Disaster Application Centers: The potential inundation area for this • dam is available in the County EOC. To Be Announced TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: Consolidated Fire, Station #2 2006 Geary Road, Pleasant Hill Mass Care Facilities: Need for activation of schools will be recommended by the County Office of • Emergency Services and, as designated and authorized, by the appropriate School District CONTRA COSTA COUNTY 97 January 1996 Basic Plan Attachment 22, Appendix 1-4 SCHAPIRO RESERVOIR GENERAL INFORMATION Need for activation of schools will be recommended by the County Office of Schapiro Reservoir is an earthen- Emergency Services and, as rockfill dam, owned by East Bay designated and authorized, by the Municipal Utilities District, located in appropriate School District Richmond to the east of Interstate 80. Superintendent. It impounds 12 acre feet of water. Failure of the dam would result in Forward Emergency Operations localized flooding of adjacent Centers: neighborhoods in two possible patterns: one to the north across San Contra Costa Fire District Pablo Road; and the other south 4640 Appian Way toward Wildcat Parkway. Flood wave arrival time to the extent of the Multi-Purpose Staging Areas: inundation zone is less than 15 minutes. Rancho Elementary School • EI Portal Drive The potential inundation area for this dam is available in the County EOC. Disaster Application Centers: To Be Announced TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None • Mass Care Facilities: CONTRA COSTA COUNTY 98 January 1996 Basic Plan • Attachment 23, Appendix 1-4 CONTRA LOMA RESERVOIR GENERAL INFORMATION recommended by the County Office of Emergency Services and, as Contra Loma Reservoir is an earthen- designated and authorized, by the rockfill dam, owned by the U. S. appropriate School District Bureau of Reclamation, located on the Superintendent. southern boundary of Antioch, impounding 2,095 acre feet of water. Forward Emergency Operations Failure of the dam would result in Centers: damage to the city of Antioch in a pattern running generally due north John Marsh Elementary School from the reservoir. Flood wave arrival 2304 G Street, Antioch time to the extent of the inundation area is approximately one hour and 52 Multi-Purpose Staging Areas: minutes. It will reach Highway 4 in 44 minutes. Antioch Jr. High School 1500 D Street, Antioch The potential inundation area for this dam is available in the County EOC. Disaster Application Centers: TRAFFIC CONTROL To Be Announced Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure)• ESSENTIAL FACILITIES Public Service Centers Affected: City of Antioch Corporation Yard 5th and N Street, Antioch • Mass Care Facilities: Need for activation of schools will be CONTRA COSTA COUNTY 99 January 1996 Basic Plan Attachment 24, Appendix 1-4 • MARTINEZ RESERVOIR GENERAL INFORMATION Need for activation of schools will be recommended by the County Office of Martinez Reservoir is an earthen- Emergency Services and, as rockfill dam located south of Pacheco designated and authorized, by the Boulevard in Martinez. It is owned by appropriate School District the U. S. Bureau of Reclamation and Superintendent. impounds 268 acre feet of water. Failure of the dam would result in Forward Emergency Operations damage to immediate neighborhoods Centers: in a northeastern direction. A particular concern would be the Shell Junction of Marina Vista and Laguna Refinery that is in the flood wave Street, Martinez path. Flood wave arrival time to the refinery would be 20 minutes, and 58 Multi-Purpose Staging Areas: minutes to the extent of the inundation area. Junction of Marina Vista and Laguna • Street, Martinez The potential inundation area for this dam is available in the County EOC. Disaster Application Centers: To Be Announced TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: • CONTRA COSTA COUNTY 100 January 1996 Basic Plan • Attachment 25, Appendix 1-4 SUMMIT RESERVOIR appropriate School District GENERAL INFORMATION Superintendent. Summit Reservoir is an earthen-rockfill Forward Emergency Operations dam located in Kensington, on the Centers: county border with Alameda County. It is owned by East Bay Municipal Headquarters, Kensington Fire Utilities District and impounds 117 215 Arlington Avenue, Kensington acre feet of water. Dam failure would result in damage to adjacent Multi-Purpose Staging Areas: neighborhoods, extending a short distance into Alameda County. Flood Kensington Elementary School wave arrival time to the extent of the 90 Highland Boulevard inundation zone is 15 minutes or less. Disaster Application Centers: The potential inundation area for this • dam is available in the County EOC. To Be Announced TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be • recommended by the County Office of Emergency Services and, as designated and authorized, by the CONTRA COSTA COUNTY 101 January 1996 Basic Plan Attachment 26, Appendix 1-4 • FAY HILL RESERVOIR GENERAL INFORMATION Forward Emergency Operations Centers: Fay Hill Reservoir is an earthen-rockfill dam located north of Rheem Junction of Moraga Road and Devin Boulevard in Moraga. It is owned by Drive East Bay Municipal Utilities District and impounds 8 acre feet of water. Multi-Purpose Staging Areas: Dam failure would result in damage to the local neighborhood. Flood wave D.L. Rheem Elementary School arrival to the extent of the inundation 90 Laird Drive, Moraga zone is less than 15 minutes. Disaster Application Centers: The potential inundation area for this dam is available in the County EOC. To Be Announced TRAFFIC CONTROL • Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be recommended by County Office of Emergency Services and, as designated and authorized, by the appropriate School District • Superintendent. CONTRA COSTA COUNTY 102 January 1996 Basic Plan i 1 • Attachment 27, Appendix 1-4 BETHANY DAMS GENERAL INFORMATION Forward Emergency Operations Centers: Bethany Dams are earthen-rockfill dams located in northern Alameda Junction of Holly and Byron Roads County. The flood area resulting from a failure of the dams would enter Multi-Purpose Staging Areas: Contra Costa County in the extreme southeastern area, near the Delta Junction of Holly and Byron Roads Mendota Canal. Arrival time of the flood wave to the county is 15 Disaster Application Centers: minutes. To Be Announced The potential inundation area for these dams is available in the County EOC. TRAFFIC CONTROL Traffic control plans and other pertinent information relating to population movement operations are included in Movement Operations (see Enclosure 6, Response to Imminent/Actual Dam Failure). ESSENTIAL FACILITIES Public Service Centers Affected: None Mass Care Facilities: Need for activation of schools will be recommended by the County Office of Emergency Services and, as designated and authorized, by the appropriate School District • Superintendent. CONTRA COSTA COUNTY 103 January 1996 Basic Plan Appendix 1-5 • NATIONAL SECURITY GENERAL SITUATION arteries into and out of central Contra Costa County (and the Weapons A nuclear detonation in any region has Station) would be destroyed. Damage the potential for tremendous to people and buildings would vary devastation. Widespread death and according to distance from ground destruction in the detonation area zero. Attachment 1 displays potential would occur because of the blast, damage in various areas. heat and radiation. The immediate and long-term impact on the No effort has been made to predict environment could be even more the number of casualties that would devastating. The threat of nuclear result from the thermal or nuclear detonation exists from both attack on radiation because of the variable the United States and from use by protection that would exist within the terrorist groups. area. It can be assumed that there would be many immediate casualties Response to nuclear emergencies from both thermal and nuclear must show awareness of the initial radiation as well as long-term and lasting results. casualties from radiation sickness among people exposed to the nuclear SPECIAL SITUATION radiation. The location of such a nuclear EMERGENCY RESPONSE ACTIONS detonation in Contra Costa County cannot be predicted with any degree Emergency response actions of accuracy. There are many associated with the above situation potential nuclear targets in and around are presented in the respective Contra Costa County. A nuclear branches in Part Two of this plan. attack on Contra Costa County could center on the Concord Naval Weapon Attachment: Station because of its potential for storage of offensive and defensive 1 Map: Radius of Damage weapons. The effects of a nuclear detonation in the Concord region would vary according to the strength of the bomb and the altitude at which the detonation took place. For this example, if it is assumed that a one • megaton bomb burst at ground zero at the Weapon Station, all transportation CONTRA COSTA COUNTY 104 January 1996 Basic Plan Attachment 1, Appendix 1-5 RADIUS OF DAMAGE (One page map depicting Radius of Damage) Direct Effects of a 1 MT Air Burst 7 . a Heavy Damage to Commercial Type ;? Light Damage nt i d E i Buildngs and •:"� Many Fires ;•.`;i�-r to Commercial Ignited :;V# Buildings\ 12j 1 psi ,�: Destruction of All G'` ! , 1 psi 2 psi Except Hardened 2 psi Facilities 5 psi ! 5 psi •�`•• 10 psi 10 psi �.�,•• •;� p 20 si p p 20 psi Y r + HOB'! 30 psi )1.4 Mi. ( , n 11.0 7.0 5.0 2.5 1.0 0.5 0.5 1.0 2.5 5.0 7.0 11.0 ---Miles —Miles— CONTRA COSTA COUNTY 105 January 1996 Basic Plan • Appendix 1.6 WILDFIRE j GENERAL SITUATION EMERGENCY RESPONSE ACTIONS With the recent years of heavy rains, The county fire districts and agencies the terrain in many places has much have the primary responsibility for growth, with little or no development. responding to wildfires. If a wildfire Plant fibers become very dry, creating in a particular area exceeds the perfect conditions for easy ignition by capabilities of that district or agency, chance sparks and rapid spread of a the affected district/agency will resulting fire. The extensive use of request mutual aid from the County the the shrinking open spaces Fire Mutual Aid Coordinator. The increases the chances for wildfires. Office of Emergency Services will The occasional thunderstorms coordinate additional assistance experienced in this area during the required in the response to wildfires warm seasons also increase the that are outside the fire mutual aid likelihood of wildfires. system. This support may include such things as RACES communication SPECIAL SITUATION and logistical support. Contra Costa County is a beautiful place, with large open areas interspaced with urban areas. The hills and mountains are covered by century-old oak, redwood, elm and the younger, but prolific, eucalyptus. The ground cover beneath these trees is annual growth that provides a perfect starting place for fires. Particularly susceptible to such fires are the wooded hills along the border of Contra Costa and Alameda County, in the regional parks, Mt. Diablo and the other scattered wooded areas of the county. Carelessly tossed cigarettes and matches, the extensively used hiking trails, and the occasional thunderstorms, increase the risk of uncontrolled fires. I • CONTRA COSTA COUNTY 106 January 1996 Basic Plan i Appendix 1-7 LANDSLIDE GENERAL SITUATION lengthy periods of time. Fire, police and medical services may not be The three primary causes of landslides available due to inaccessibility of are: extensive saturation of the land some areas. by rainfall; movement of the land due to an earthquake; and technological SPECIAL SITUATION slides caused by such activities as grading and undercutting of the soil. The probability of a landslide in Contra Costa County varies, depending on The two most important factors location and cause. Any area of the influencing the performance of slopes county that has a slope greater than are the nature of the bedrock or 15% can experience landslides during superficial deposits, and slope angle. heavy rains or because of improper But, there are many factors that have grading of the slope. Earthquake a profound effect on the stability of a generated landslides are increased • particular hillside. The deep-rooted during the rainy seasons when the vegetation (or lack thereof), surface ground is more susceptible. and subsurface drainage conditions, thickness and engineering characteristics of soils, and underlying weathered, partially decomposed rock, all provide an orientation to the soil bedding. The particular soil orientation influences the slope stability during rain storms or earthquakes. Problems that can arise from a landslide or a series of landslides vary according to cause, severity and location. Roads can be blocked or buckle underneath. Buildings may be in jeopardy from surrounding land sliding, or from the eroding of the footing of foundations. This results in total loss of the structure. People can be trapped in structures requiring light . and/or heavy rescue operations. Given the severity and location of landslides, people can be isolated for CONTRA COSTA COUNTY 107 January 1996 Basic Plan ;.�,, �, . O,�� .'d �,t� : O � .zoo x.�g�,z ,���a �x � Y ���, � ° ,+ �, 1 1 s. `, �, _.�,. '., b C� '�+;�'�, �` �� ,, �i ��. `� 1 t , �:. • OPERATIONS CHIEF Objectives The following material outlines the duties and actions carried out by the Operations Chief in response to disasters. The Operations Chief is a key position that helps manage other county staff in the Emergency Operations Center (EOC). The Operations Chief is an important link between the policy decisions made at the EOC and field operations. The objectives of the Operations Chiefs actions are to: • Consult with Emergency Services Director to establish priorities. • Prioritized Operations Section activities and missions according to available resources. • Coordinate field actions of all,city departments, response agencies and critical services. • Identify Incident Commanders at heavy rescue sites. Use resources from fire, law and maintenance to staff needs. • Arbitrate inter-agency conflicts; as appropriate involve the Emergency Services Director. • Be sure county staff contact State OES Coastal Region for activities normally managed by region sources (Coroner, Public Health, Medical, and Red Cross). • Ensure communications systems are operative. • Hold periodic Operations Section briefings. • Be sure Operations Section staff provide information to Resource and Situation Status. • Work with the Planning Section Leader to be sure the Documentation and Message Center staff are active (posting information). • Request priority use of RACES capabilities as necessary. • Establish Emergency Operations Center security and access control. • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Operations Chief January, 1996 Specific Terms The followingdefinitions are given to help you understand the special terms used in this • g PY P document and in emergency management. Disaster A situation that quickly overwhelms locally available resources. This situation requires immediate action to assess the current conditions, contact outside agencies, request assistance, track ongoing activities, and return to pre-event status. For the purposes of this material and consistency in the plan, "emergency" and disaster have the same meaning. Casualty Collection Point A site designated by county officials for the congregation, triage, basic medical treatment, holding, and evacuation of casualties following a disaster. Casualty collection points are designed for the care of casualties who cannot be moved rapidly to medical care facilities within the affected area, and as a holding area for stable hospital patients and casualties awaiting evacuation to unaffected portions of the state and country. Casualty collection points also serve sites for delivery of medical supplies, equipment, and personnel into the disaster area. Emergency Management For the purposes of this plan, emergency management means Disaster Management. Emergency management requires a crisis response beyond the scope of any single field agency or service (more than just the police department, fire department, etc.). A crisis • may include any event that threatens the safety or life in the community. Light Search and Rescue Activities ranging from finding lost or injured persons to extricating victims of accidents, downed aircraft, and industrial accidents. The focus of light search and rescue is usually on a single site, where the surrounding area is not damaged. Fatality Collection Area An area near a disaster site used for storing and keeping track of fatalities. First Aid Station A location within a mass care facility or casualty collection point where disaster victims may receive first aid. Heavy Rescue Rescue requiring heavy lifting, prying or cutting, and/or consisting of several tasks that require the involvement of two or more teams working together. • CONTRA COSTA COUNTY/OP AREA 2 Operations Section Operations Chief January, 1996 • Rescue Grouy Two or more rescue teams responding as one group under the supervision of a designated group leader. Rescue Team A group of people organized to work as a unit with one person designated as team leader. Search Systematic investigation of an area or premises to locate persons entrapped, injured, immobilized or missing. Traffic Control Points (ICL?) Places along traffic routes that are staffed by emergency personnel to direct and control the flow of traffic. Triage A process of priority sorting of sick and injured people based on urgency and type of condition presented so that they can be routed to appropriate medical facilities. Urban Rescue The complex process in which trained personnel use specialized equipment to locate and extricate victims trapped in collapsed buildings, and the mobilization and management of • such personnel and equipment. For definitions of other emergency management terms, see the Glossary in the Introduction Section part of the plan. Emergency/Disaster Response Actions The Operations Chiefs activities will usually progress in the phases outlined in the Basic Plan. The people assigned to the Operations Chief role have actions to complete before during and after a disaster. Tasks to complete before a disaster are listed below. Detailed emergency response actions are listed in the Operations Guide that accompanies this material. Response actions specific to a radiological emergency are contained in the Radiological Operations Guide in the Operations Section to this plan. CONTRA COSTA COUNTY/OP AREA 3 Operations Section Operations Chief January, 1996 Preparedness Phase • The preparedness phase exists during non-emergency time. Staff are encouraged to take time and prepare themselves and their families for disaster operations, familiarize themselves with the contents of this plan, develop and update resource lists, and participate in drills. During this time the Operations Chief is asked to: • Review Standard Operating Procedures (SOPs) with the Operations Sections staff. • Identify how normal SOPS may differ in disaster response. • With Operations Section staff, identify how information from the field will be relayed from the field to the Emergency Operations Center (EOC) if normal communications are disrupted. • Meet with the Planning, Logistics, and Finance Section Chiefs to be sure documentation methods are adequate for reimbursement. • Review internal EOC communications with Section Chiefs to be sure information is shared and known to all EOC staff. • Participate in drills and post exercise briefings to help refine disaster response plans. • Assist with revising this plan as the need arises. • Emergency/Disaster Response Phase Upon notification of warning or knowledge of a disaster, all city staff are asked to return or remain at work to fulfill the Disaster Service Worker response requirement. If at home when a disaster occurs, city staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, city staff will be assigned to check upon other city staff families. Once at the Emergency Operations Center (EOC), the Operations Chief follows the actions listed in the Operations Guide that accompanies this document. Recovery Phase Recovery starts once emergency response begins, and may continue long after the EOC closes. Historically, complete recovery takes many years. Financial, developmental, and social recovery and reconstruction takes time. Actions required of the Operations Chief is listed in the Operations Guide that accompanies this document. • CONTRA COSTA COUNTY/OP AREA 4 Operations Section Operations Chief January, 1996 • Organization and Responsibilities Local Government Each city and/or district within Contra, Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center(EOC) where city staff coordinate response. Each city should designate a member of its Emergency Management Team to act as the Local Operations Section Chief. This city staff person may or may not have other assigned duties in the city EOC. Contra Costa County/Operational Area Contra Costa County assumes response to the needs of the unincorporated sections of the county. The County will open and staff a central County Emergency Operations Center (BOC) as a disaster evolves. Several satellite operations centers may open as well. The EOC Director will appoint an individual based on the nature of the incident to serve as the Operations Chief and that individual is a member of the Emergency Management Team. The Operations Chief is expected to: • Brief Operations Section staff on the priorities set by the Director and City Council. • Brief the Emergency Services Director on actions or events developing in the field. • • Manage the field response with the staff assigned to the Operations Section. • Arbitrate conflicts between agencies as they occur and involve the Emergency Services Director as needed. • Keep the Public Information Officer informed of evacuations or other public issues that the media will want. • Be sure Operations Section staff keep Resource and Situation Status staff up to date on events. State and Federal State and Federal agencies will appoint contacts as the need arises.. They may or may not use the same staff titles that Antioch uses. County staff will help communicate with state and federal agencies. For more specific information on state and federal response, see the State Emergency Plan (1989). • CONTRA COSTA COUNTY/OP AREA 5 Operations Section Operations Chief January, 1996 Policies and Procedures • General policies and procedures for the Operation Chief's activities in a disaster are provided below. A checklist of actions and specific information about the Operations Chief's disaster actions are contained in the Operations Guide which accompany this material. Special policies and procedures for radiological emergencies are provided in Radiological part of the Operations Section in this plan. Emergency Response Upon notification of a warning or knowledge of a disaster, Government Code requires city staff to return or remain at work. If at home when a disaster occurs, city staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, city staff will be assigned to check upon other city staff families. Once at the Emergency Operations Center (EOC), the Operations Chief follows the actions listed in the Operations Guide that accompanies this document. • • CONTRA COSTA COUNTY/OP AREA 6 Operations Section Operations Chief January, 1996 Attachment 3 OPERATIONS CHIEF EMERGENCY ACTION CHECKLIST DATEPI'IlbIE INITIALS ACTIONS mi .Warning Received= Ask whether the EOC will be opened and, depending on the problem, recommend what Operations Section staff need to be called. Prepare your family'and self to return or remain at work. Read this entire checklist and Operations Chief material. Disaster Occurred Get yourself to the EOC. • Identify yourself as the Operations Chief • Set',up yourwork station.. • Begin an EOC Activity Log. Note: ow Messages received. or Action taken. or Requests filled. sw Your time on.duty.. Request that all Operations Section staff document similar data. Be sure, that as a minimum, the following departments/ agencies have been told the County EOC is opening: • Fire • Police • Maintenance CONTRA COSTA`COUNTWOP AREA 1 Operations Section Operations''Chief Janda'rY,-1996 ' -- DATE/TUAE INITIALS ACTIONS • Obtain situation briefing from Emergency Services Director, or most senior city staff person that is present. • When will first EOC briefing be held? • How,often will::briefings be held?. • Review Action Plan with Director for briefings. See Attaclunent 4, page•15. • Set a schedule`for Operations Section briefings • Post Operations Section briefing note; see Attachment 5 page 15. Forward all reports to:Emergency Services Director. Help keep the PIO informed on verified events as they unfold and anyt warnings,;or public information that may need to be released to the media. Help field and EOC staff identify the other agencies that can be called upon for help. Request representatives from these outside agencies to come to the.city or work with city EOC staff over operating communication systems. • If these agencies are not:presentwork with the Liaison person to locate the representative and request aid, response, etc. Monitor operations to identify current or potential inter-agency problems. Review emergency plan, as needed. Consult with the Emergency Services Director to establish priorities. Prioritized Operations Section activities and missions according to available resources. Coordinate actions of all departments, agencies and critical services responding to the event. CONTRA COSTA.COUNTY/OP AREA 2 . Operations.Section, Operations--Chief January, 1996: • DATE/TIl1IE INITIALS ACTIONS Arbitrate inter-agency conflicts;- as appropriate involve the Emergency.Services Director. Periodically check ALLcommunications systems are operative. Work with Logistics staff to obtainneeded resources or service. Request<Priority Use of RACES Capabilities as Necessary. Ask .all Operations Section staff to,cooperate .with Resource and Situation Status staff and give needed:`information. Coordinate "with Planning Section . Chief to ensure the Documentation and Message Center staff are active posting information. Establish EOC security and access`control. CONTRA COSTA COUNTY/OP AREA 3 Operations Section, Operations Chief January; 1996 DATE/TIIKE INMALS ACTIONS • Recovery Prepare a report on your activities during the disaster and submit to the.Finance Section.Chief Participate in post emergency briefing and critique sessions.,.,::- Complete all activity documentation and submit to .the Finance Section .Chief Meet with Finances Resources. and-Recovery personnel. Allow them.,to review what action needs to be taken now. • Help identify location fora Disaster,Application Center. • Request that Operations Section staff identify necessary staff for the.Disaster Application Center (DAC). • CONTRA COSTA COUNTY/OP AREA 4 Operations Section. 996 Operations.CFiief January,. 1. ,... Attachment 4 EMERGENCY ACTION PLAN I. STRATEGY! A. Defensive I. Clarify the Current Problems.. I. What;is being done; what else can be done. 3. Who'is currently involved Who else can assist? Who will or can take new action? B. Offensive I. Identify the Potential Problems based upon what has already happened. 2. What can be done. 3. Who will do each action to be taken. II. STATEMENT OF PRIORITIES: (As established by the Emergency Plan.) A. The current priorities are: .1. Locate and assist.trapped people whose lives are in immediate danger. 2. Send resources. to life threatening fires, floods, spills, and unsafe/partially collapsed,buildings. 3. Send resources to`assist those.with life threatening injuries. 4. Combat major threats to property. 5. Assist.those less seriously injured (than those in 3 above). 6. Restore essential services: Communications, phone lines, utilities, etc. 7. Recover, secure, and identify fatalities. Notify kin. 8. Return, reestablish, or provide continued regular city services and other forms of city activity associated with the Continuity of Government. B. The priorities will change to: III. TASKS, ASSIGNMENTS AND TIldETABLES: IV. ACTION PLAN REVIEW AT hours. CONTRA COSTA,COUNTY/OP AREAOperations Seciion ' Operations-Chief a. January, 1'996 Thispage left blank on purpose: i CONTRA COSTA;COUNTY/OP AREA 6 Operations Section Operations.Chief January, 1996..; '.` Attachment 5 BRIEFING NOTICE NEXT PERATI O ONSTI E S C ON BRIE FINE AT. • CONTRA COSTA COUNTY/OP AREA 7 ` Operations Section O'perations Chief January, 199'6 • This page left blank on purpose. l CONTRA COSTA COUNTY/OP AREA 8• Operations Section Operations Chief January,. 1996 b � 4 � � o- x ;., ��.: . r , FIRE OPERATIONS • OBJECTIVES This branch addresses procedures for fire suppression and related rescue operations during natural disasters and technological incidents. In addition, it identifies the procedures to get or send for mutual aid and other support depending on the magnitude of the occurrence. The objectives of fire operations will be to: • Mobilize and deploy fire resources and coordinate fire suppression and related rescue operations. • Manage light rescue operations and fire department responses to medical emergencies. • Manage and initiate fire safety measures appropriate to mitigation of fire hazards. • Follow and carry out the Contra Costa County Hazardous Materials Matrix associated with hazardous materials incidents. • • Help law enforcement, if resources are available, in perimeter access control. SPECIFIC TERMS Light Rescue Activities ranging from finding lost or injured persons to extricating victims of accidents, downed aircraft, and industrial accidents. The focus of light search and rescue is usually on a single site, where the surrounding area is not damaged. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. B.3 EMERGENCY ACTIONS Primary fire operations will be conducted by county and city fire departments, fire districts, or agencies normally providing fire protection as a secondary function. Support fire fighting capabilities may be found in private fire services, California Department of Forestry and any federal agencies having fire fighting capabilities and functions that may be useful. • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Fire Operations January, 1996 To assure the maximum efficiency of fire resources, the Incident Command System (ICS) will be employed by the fire agencies for the on-scene management of facilities, equipment, personnel, procedures and communications. • The Contra Costa County Fire Protection District staff have special tasks to complete before, during and after an emergency. The actions are listed in the Annex B Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan, page 5. Actions for response to a radiological emergency are located in Radiological Operations. ORGANIZATION AND RESPONSIBILITIES Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city or local district staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with Fire Operations during a disaster, each city should designate a member of the Emergency Management Team to support the fire district/department that manages fire fighting operations within the city. The Fire Chief is a likely person to be identified as the Local Fire Coordinator. The Fire Chief, or designee may serve as a member of a Local Emergency • Management Staff. The Local Fire Coordinator will: • Coordinate the activities of personnel engaged in fire and rescue operations. • Maintain communications with the Emergency Fire Operations Center(s) or field commands, including any established on-scene ICS. • Evaluate status reports and determine priorities for committing fire and rescue resources. • Determine the need for additional assistance and submit appropriate requests to the County Fire Coordinator. Contra Costa County The County Fire Coordinator is the Chief of Contra Costa County Fire Protection District or his designee. The County Fire Coordinator is the next level of mutual aid and manages county fire and rescue resources for the entire county. • CONTRA COSTA COUNTY/OP AREA 2 Operations Section Fire Operations January, 1996 When the County Fire Coordinator receives a mutual aid request, the coordinator, or alternate, may mobilize resources throughout the county. The • request must come from an authorized fire official before resources are committed. The county coordinator, in turn, notifies the Regional Fire Coordinator. Organizations locally available to support fire operations are noted in the Operations Guide, Enclosure 2, Supporting Organizations and Responsibilities. Mutual Aid Region If local fire resources are insufficient to meet fire and rescue needs within the county, the County Fire Coordinator may request mutual aid through the Regional Fire and Rescue Coordinator. The Regional Fire and Rescue Coordinator is selected by all County Fire Coordinators within the Region. The Coordinator in turn appoints two or more alternates. The Regional Coordinator, or alternate, serves as staff to State OES Coastal Region during a STATE OF WAR EMERGENCY or STATE OF EMERGENCY proclaimed by the Governor. If a present or anticipated emergency is so great that it requires all the resources of one or more counties, the Regional Fire and Rescue Coordinator will organize and dispatch the requested resources. The Regional Coordinator also will inform the Chief of the State OES Fire and Rescue Division of the resources committed when resources are dispatched. State and Federal State and federal fire activities are described in the State Emergency Plan, Annex B. B.5 POLICIES AND PROCEDURES General policies and procedures for fire operations in a disaster are provided below. A checklist of actions and specific information about disaster fire operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Operations and Operations Guide. • All requests for mutual aid support will be submitted through established channels (Local Fire Coordinator to County Coordinator to State OES Coastal Region to State). Requests should be in writing and include, as applicable: * Reason for request. • * Specifics on the number of resources needed, and what type. When needed. * Where the resources are to be dispatched and the person to report to. CONTRA COSTA COUNTY/OP AREA 3 Operations Section Fire Operations January, 1996 • When mutual aid resources are no longer needed, they will be returned to the jurisdiction from which they came. • Fire personnel coordinate services with law enforcement agencies to assist in • any search and rescue functions, outside normal fire service light rescue functions (see Rescue Operations). • Fire and rescue personnel will assist in any evacuation or warning functions, as resources are available. • As necessary, fire and rescue personnel will conduct fire inspections of mass care facilities and initiate fire safety training as needed. • As necessary, fire and rescue personnel should train and organize a fire watch for mass care facilities. • Due to incompatibility of radio communications equipment between fire services, local fire agencies should, where possible, provide incoming mutual aid forces with portable radios using local frequencies. • During a disaster situation, fire services should use all reserve and auxiliary personnel and integrate them into their regular force. • Resources and circumstances permitting, mutual aid agreements will be honored. CONTRA COSTA COUNTY/OP AREA 4 Operations Section Fire Operations January, 1996 Enclosure 1 • STAFF AND LOCATION The following personnel will staff the Fire.Coordinator function at the primary County EOC, or the alternate EOC. if activated: 50 Glacier Dr Martinez Primary 4545 Delta Fair III— ;'Ant<och Secondary Fire Coordinator . Chief, Contra Costa County.Fire:Protection District Duty°Chief, Contra Costa Fire Protection District Fire Support: Battalion Chief, Contra Costa County:Fire Protection District • CONTRA-COSTA COUNTY/OP AREA 1 Operators Section a This page'left blank on purpose • CONTRA COSTA COUNTY/OP AREA 2 Operations;Section -. 12.. I 1000: Enclosure 2 SUPPORTING ORGANIZATIONS AND.RESPONSIBILITIES The Contra Costa County Fire Protection District is responsible for ensuring that the missions outlined in this branch are carried out. The following organizations may be available to:support them in this mission. Health:Services Department`;(Environmental Health and Disaster Medica!) Procure privae clean up resources for hazardous materials incidents... (Environmental Healthi Provide technical advice/assistance:in response to hazardous materials incidents tEnvironmen al-Heaith� Coordinate Emergency Medical:Support to fire/rescue site {Disaster Medical}. Public Works Department (Construction &.Engineering) Provide equipment necessary to support`rescue operations Clear routes of debris, as required, for fire/rescue vehicles. Sheriff's Department (A Enforcement} Provide.law;enforcementitraffic control.assistance.to fire/rescue operations. American Red:Cross x' Saivat�on Army Suppartrescue operatEans with food and other emergency sapport, if not . z : av611aliie through commercial, sources Pacific Cas and Electric:IPG&E} Restore services based on priority. ~ Notify fires oces,.before restoring services after a disaster: isolate services to:disaster areas, as requested. Radio Amateur Civil Emergency Services (RAGES) Provide emergency radio support to fire stations and other locations, as required and within resources,- Water Districts Maintain/restore water distribution systems, wfthtn priority, to support fire operations. CONTRA COSTA COUNTWOP AREA 3 Qperatlons Sectin- Fire 06&itions , ... . . ..: . . , This page leftblank on.purpose CONTRA COSTA COUNTY/OP AREA [i ire Operations. . Operations.Section �8nU8EY. 199.8 rv.. Enclosure 3 -. FIRE COORDINATOR EMERGEhiCY ACTION CHECKLIST DATElTIME 'INITIALACTION PREPAREDNESS'PHASE On an annual !iasis the review andlor complete the follouvEng Prepare supporting.plansi procedure. pnorJttes techniques and SOPS for • Persannel callback • Mobilizing Fire suppression resources. • Participation in multi-casualty scenes. . • Participation in Hazardous materials scenes a When.fire resources and personnel would assist in eier'tin and:not! in the ublic. 9 fY 9 p.., • When fire resources and personnel would be available and.used ih activitses::other:than fire suppression and rescue. • Locating staging areas, • Coordination.with on scene agencies; and • Maintaining complete time on cost records for field disaster response. Particrpate inexereses and post exercise critiques schedi I d3 by the Off�ee of Emergency Services. Prepare`and rnaintafn all necessary supplies and . equipment at the County..EOG Tran,regular sfof aux�ljarteswand,.reserves.,about the.. . home and personal emergency `preparedness,.the County Emergency Plan; and.<joelr; role and responsibility.. Make_ sure all stations, and.other department/division buildings have a Risk Management Emergency Action Plan for staff and building safety. It should contain information about what staff are expected to do following an emergency. Be sure it lists what . department operations need to continue and the staff require , q fired. Staff reassignments should also:be addressed Review and update annually Submit chan9es':to Risk Management and OES. Identify department/division staff to serve on the Financial Recovery Team during disaster response. Be sure.they get.trained. Cl .WmA COSTA COUNTY/OP AREA 5 Operations ram+ Fire Qper�tion.s DATE/TIME:'INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE • Upon notification of a warning, place staff on standby Maintain contact with tFie'Office of. Emergency Services to monitor developing situation. : Begin an Activity Log Bring it with you to the EOC, if activated '. : Document • Messages rece!*V. Actions taken • Contacts with cities and other counties. • Re uests q you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County N. Review disaster plans and'SOPS with staff. Estimate required matenal and.procure any needed supplies, Prepare to mobilize reserves arnd.auxilWies, check equipment, review and update plans and accelerate trainrng programs = When EOCis activated, request EOC staf#; to get to EOC FLOODING/DAM iFAILURE.,IMMINENT Work%with the Law`Enforcement Coordinator to provide 5:. warning and evacuation within 'capability. CONTRA COSTA.COUNTY/OP AREA E Operations Section Fire'Operafions '` January:, 1996. DATE/TIME -INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Upon'not�fication of an actual emergency, get yourself to the .EOC Identify yourself as the EMERGENCY , SERVICES DIRECTOR. Set up your work station. Review the' previous checklist, complete what is .not done. Read this entire checklist and,.if necessary, branch::: material If not already done, begin EOC Activity Log. Document: Messages received,and your response. tions cions;taken Requests for'resou rces requests filled. - • Contacts with cities and other counties. ! Contacts with your department operations center. 0 Requests you, make.for mutual aid or requests from otherjurisdictib 'for mutual aid from Contra Costa County,' • Your time on duty. Work with :EOC staff to identify, taff and manage staging areas for mcomIng,mutual aid: Identify staff to vvork wrth he Finr. ancial Recovery Coordinator to ensure proper documentation.6 d materials are maintained for reimbursement. - Gather field mfQrmation from the Fire.Co.m.munications Center and,,-give to Situation Analysis in the County EOC.. Such information may:include damaged or destroyed businesses; homes, fatalities, etc. inform Situation Analysis in the County EOC about the condition of predesignated''I": ions where hazardous chemicals, flammable;substances, and explosives are stored or used. Check with communications center to,ensure dispatching a nd .reporting system is operating Keep County EOC advised of ttie status of water systems; ask field units to keep you informed. CONTRA COSTA COUNTY/OP AREA 7- Operations,Section Fire Operations Januar;1996 DATE/TIME .INITIALS ACTION `` EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) Stay abreast of the status of recall of regular personnel and,reserves,ir!cludirbg public andprivate ambulances (Workwith Emergency Medical Services on ambulances). .. Keep other emerrsgency service coordinatom the EO'C informed of areas threatened by fire Work with Construction antlEngineer ng to clear debris from entified route: to support fire;and rescue activities: Obt ` , am from, and report to, Situation Analysis, current, and-forecast weather conditions as relating:to.fire situation. Identify fire staging.,areas Give locations to Situation : Analysis. Work with other EOC staff on location of other.. staging areas; combine if.appropriate Support Emergency Public Information personnel to _allow broadcast of emergency self help k with Law Enforcement to; establish access 7TWdi to d amagetl areas, assist people #o safe areas, 'and req medical nest needed support . Request additional �ierson,nel, (other han fire)`equipment and;.material to,support department.emergency operations-1 rotg esources and Support Resource re quests should include * Reason for the request, Date/time needed; * Specifics, including the number and type of resources needed, and.the name`of the individual to `.whom'they ' arebein sent, and 9, Destination.of.resources Consult with Law E nforcemph if there is a need to evacuate;an area If necessary, relquest additional assistance from the Regional Fireand Rescue.Coordinator (completed b,y> communications center). • (See next page for information regarding hazardous materials incidents.) CONTRA COSTA:COUNTY/OP AREA 8 Operations Section para ions January,1.996. DATE/TIME INITIALS A TIQfV EMERGENCY PERIODLMMEDIATE IMPACT PHASE {Continued}. Check With the Financial Recovery Coordinator for information on recovery actions you should`be taking. WARDOUS MATERIALS INCIDENTS Hazardous I atenats Incidents require special precautions WWI&field responders shd Id:observe these precaiutions, from your position`in the EOC you should, to the extent ossible, ensure the followin P g procedures are observed:= Operations are being conducted from upwind or uphilt. Spillebsta d/leaked sunce ,s being'ideritified: This Includes locating shipping papers and placards and contacting the owner as required. Coordination with Law Enforcement to keep public at safe distance is taking place. lUled'cal personnel,are bung assisted in.removm c ontaminated victims The Contra Costa:County Hazardous Materials Manx is Wig followed.= CONTRA COSTACOUNTY/OP AREA 9 � - Fire Gni erations TIALS ACTION DATE IIME IN1_ RECOVERY idm fire and rescue service ne hile Cor�tmue ,prow 9 erson t and ---- status of equ►Pmer► P assessing abtUtY. Reestablish full fire aiid.rescue cap "ctivity documentation and t bmit to tete aN EOC:a Comp Services upon reques '^''-r the Office of_Emergerl Participate +n post-emergency reviwv and critique l. -- erations during the re `ort on fire op plan Prepare a summary P., es to the current -- lessons learned, Chang emergency: Emergency Services etc ;Submit it to the Office a on disaster within 6 months so a Com response can be created i 10 Operat+ons Section CONTRA COSTA COUNTY/OP ARFJ� January• 1.9.96 q. {amu . �z A Enclosure 1 • STAFF AND LOCATION The following personnel will staff the Rescue function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch. Secondary As outlined in this branch, this function is handled jointly by the Fire Coordinator and the Law Enforcement Coordinator. At their discretion they may appoint a single Rescue Coordinator during an incident. Fire Coordinator Chief, Contra Costa County Fire Protection District • Duty Chief, Contra Costa County Fire Protection District Fire Support Batallion Chief, Contra Costa County Fire Protection District Law Enforcement Coordinator Sheriff, Contra Costa County Under Sheriff, Contra Costa County Law Enforcement Support Sheriff Department Staff s CONTRA COSTA COUNTY/OP AREA 1 Operations Section Rescue Operations January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 2 Operations;Section Rccctoa nnpratinns January. 1T Enclosure 2 • SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Fire Protection District and the Contra Costa County Sheriff's Department are jointly responsible for ensuring that the missions outlined in this branch are carried out. The following organizations may be available to support them in this mission: Local Building Inspection Assist with safe shoring practices in heavy rescue operations. Public Works Departments (Construction and Engineering) Provide technical advice in support of rescue operations. Locate and/or provide heavy equipment with operators to support rescue operations. Local Law Enforcement. Agencies Provide access control and area security to rescue sites within their respective jurisdictions. Provide traffic control and route assistance to rescue operations sites within their respective jurisdictions. Conduct search operations, as required, within their respective jurisdictions. American Red Cross Salvation Army Provide food for rescue workers, if not available from commercial sources. Radio Amateur Civil Emergency Services (RACES) Provide radio communications to rescue operations, as required and within resources. CONTRA COSTA COUNTY/OP AREA 3 Operations Section Rp.-,mp nnPratinnc _laniiarv. 1998 State Department of Boating and Waterways • Arrange for emergency small craft transportation services. Conduct coastal and inland water reconnaissance, damage assessment and search operations. Provide communications. California Conservation Corps Assist in rescue operations. Move injured persons in conjunction with rescue operations. Federal Federal agencies will respond to local, county and state requests for search and rescue (SAR) assistance under their statutory authorities and/or mechanisms authorized by Public Law 93-288 (Federal Disaster Relief Act of 1974) Following a Presidential Declaration ofan !Emergency or Major Disaster under the provisions of Public Law 93-288, the Federal search and rescue response will be under.the leadership of the Department of Defense.(DOD) The U.S. Army will be the DOD lead agency, with the U.S. Air Force functioning as the,Inland.SAR Coordinator and the U.S. Coast Guard functioning as the Maritime SAR Coordinator. All DOD components will provide search and rescue personnel, resources and facilities to meet civil needs when they do not interfere with military missions. The following federal agencies will provide support to search and rescue operations as indicated: Department of Transportation Provide search and rescue. personnel and facilities to assist state and..local governments when it does not interfere with higher priority duties. The Federal Aviation Administration has air traffic control and flight service facilities available to assist in search and rescue operations. CONTRA COSTA COUNTY/OP AREA 4 Operations Section Rescue Operations January, 1996 Department of Interior If available, provide search and rescue and firefighting apparatus on lands and waters administered by the department and may assist in operations in adjacent jurisdictions. Department of Agriculture If available, provide search and rescue and firefighting apparatus on lands administered by the U.S. Forest Service and may assist in operations in adjacent jurisdictions. U.S. Army Corps of.Engineers Provide personnel and equipment to assist in search and rescue operations, particularly those involved with buildings and facilities and with the evacuation of survivors. U.S. Coast Guard Provide search and rescue assistance on navigable waterways. Can also provide some support assistance, such as helicopters for medical evacuation and specialized communications assistance. i CONTRA COSTA COUNTY/OP AREA 5 Operations Section Rescue Operations January, 1996 • This page left blank on purpose. i CONTRA COSTA.COUNTY/OP AREA 6 Operations Section Rescue Operations January, 1996 Enclosure 3 • RESCUE COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS.PHASE Prepare plans and SOPs outlining procedures, priorities and techniques for: • Mobilizing search and rescue personnel; • Mobilizing local mutual aid resources; • Deploying available search and rescue resources; • Managing spontaneous on-scene volunteers; • Coordinating with Emergency Medical and Coroner services; • Carrying out systematic search operations; • Locating and setting up sites for Mutual Aid Mobilization Centers; • Coordinating support operations for Mutual Aid Mobilization Centers; • Coordinating the various on-scene agencies and • departments; and • Maintaining adequate time and cost records by field personnel. When and how Critical Stress Debriefing will be set up for the field personnel. Coordinate search and rescue plans with the Engineering, Fire and Law Enforcement Operations Centers plans and the Contra Costa County Emergency Plan. Develop and maintain a list of search and rescue resources including dog teams and specialized search and rescue equipment. Give a copy of this list to the Office of Emergency Services. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Conduct staff trainings in search and rescue disaster procedures. Assist with developing search and rescue training for other departments/agencies. CONTRA COSTA COUNTY/OP AREA 7 Operations Section Rescue Operations January, 1996 DATE/TIME INITIALS ACTION PREPAREDNESS PHASE (continued) Ensure that all search and rescue personnel receive training in home/personal emergency preparedness. Prepare and maintain all necessary supplies and equipment at the Operations Centers and County EOC. Identify department/division staff to serve on the Financial Recovery Teem during disaster response. Be sure they get trained. i • CONTRA COSTA COUNTY/OP AREA 8 Operations Section Rescue Operations January, 1996 DATE/TIME INITIALS ACTION • EMERGENCY PERIOD/PREIMPACT PHASE Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin an Activity Log. Bring it with you to the EOC if activated. Document: • Messages received. 0 Actions taken. • Requests filled. • Your time on duty. Review disaster plans and SOPs with staff. Estimate required materials and procure any needed supplies. Establish communications net and reporting procedures. Determine additional personnel requirements. Call in reserves. Establish resource assembly points. When EOC is activated, request EOC staff to get to EOC. • CONTRA COSTA COUNTY/OP AREA 9 Operations Section. RPRri iP nnPratinns Januarv. 1996 DATE/TIME INITIALS ACTION` EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE If not already done, begin EOC Activity Log. • Document: • Messages received and your response. • Actions taken. • Requests for resources; requests filled. Contacts with cities and other counties. Contacts with your department operations center. Requests you make for mutual aid or requests from other. jurisdictions for mutual aid from Contra Costa County. Your time on duty. Gather field information about emergency situations your field personnel are. managing. Give information to Situation Analysis in the County EOC. Such information may include: damaged or destroyed businesses, homes, fatalities, etc. Work with EOC staff to identify, staff and manage staging areas for incoming mutual aid. Identify staff to work"with the Financial Recovery Coordinator to ensure proper documentation and materials are maintained for reimbursement. If it appears necessary, request that the Personnel Coordinator, begin recruiting search and rescue volunteers Check with EOC Financial Recovery staff on data that needs to be collected sand maintained. Identify staff to assist the Recovery Team. Establish and support one or more Mutual Aid Mobilization Centers, if needed. Mobilize rescue teams as needed. Dispatch teams to search affected areas for trapped people, as requested and available. Coordinate with the Construction and Engineering Coordinator to provide assistance in the removal of people trapped in damaged and/or unstable structures. Monitor rescue resources team's activities. • CONTRA COSTA COUNTY/OP AREA 10 Operations Section Rescue Operations January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) Request additional personnel, equipment and material to support search and rescue operations through Resources and Support. Resource requests should include: Reason for the request; * Date/time needed; Specifics, including the number and type of resources needed; and the name of the individual to whom they are being sent; and * Destination of resources. Coordinate with Medical/Health and Coroner Coordinators for the care of injured and collection of fatalities at rescue sites. Work with the Medical/Health Coordinator to set up Critical Incident Stress Debriefings for field personnel and operations center staff. Be sure the Fire Operations assigns .mutual aid resources that arrive from other jurisdictions. Request assistance from the OES Fire and Rescue Mutual Aid Coordinator, as required. County Fire Coordinator (Con Fire Chief) will request aid through the ConFire Communications Center. If CCC provides mutual aid, CCC must be prepared to pay salaries, benefits, and travel expenses. Bill the jurisdiction following the emergency. • CONTRA COSTA COUNTY/OP AREA 11 Operations.Section Rescue Operations Januarv, 1996 DATE/TIME INITIALS ACTION RECOVERY Complete all EOC activity documentation and submit to the Office of.Emergency Services upon request. Participate in post-emergency review and.critique. Prepare.a.summary report on rescue operations during the emergency: lessons (earned, changes to the current plan:etc. Submit it to the Office of Emergency,Services within 6 months so a complete report on disaster response can be created. • CONTRA COSTA COUNTY/OP AREA 12 Operations Section Rescue Operations January, 1996 . , ;.� '''.fid: ��d7.: y_'� `O` =':;�; °�� .•;,� � . ���.;_ ,� r �� � SII r - - - - -- � LAW ENFORCEMENT AND TRAFFIC CONTROL OPERATIONS OBJECTIVES This branch addresses procedures for the maintenance of law and order and the preservation of life and property during disasters and technological incidents. It also provides guidelines for the functions of law enforcement and supporting agencies associated with evacuation operations and the control of access to vacated, hazardous or potentially hazardous areas. It identifies procedures to request mutual aid and other related support depending on the magnitude of the occurrence. The objectives of law enforcement and traffic control operations will be to: • Mobilize, deploy and organize for law enforcement and traffic control operations. • Assist in alerting and notifying the public. • Report conditions, needs, damage assessment and other vital information, to include road closures, bridge failures, collapsed buildings, casualty estimates or any other situation that would normally require emergency response. • • Provide traffic and crowd control in support of evacuation plans and in cooperation with other agencies having similar responsibilities. • Provide security and crowd control support at mass care facilities, staging areas, Casualty Collection Points, storage areas, vacated areas, key facilities and vital institutions. • Establish procedures to allow rapid access by authorized personnel to controlled areas. Pre-determine accreditation procedures for vital services and disaster service personnel. • Protect critical facilities and supplies. • Assist in establishing staging areas for incoming mutual aid, supplies, equipment, food, medical resources, etc. • Establish liaison with Coroner Services. Provide security protection of personal effects and assist with identification of the dead. • Conduct search operations and assist with rescue operations. • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Law Enforcement Operations January, 1996 SPECIFIC TERMS No special terms exist in this material. For an explanation of other emergency • management terms used in this material, please review the Definitions section in the Basic Plan, page xiii. EMERGENCY ACTIONS Contra Costa County law enforcement staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Actions for response to a radiological emergency are located in Radiological Operations. ORGANIZATION AND RESPONSIBILITIES Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with law enforcement needs, each city should designate a member of its Emergency Management Staff to act as the Local Law Enforcement Coordinator. This city staff person may or may not have other assigned duties in the city EOC. A likely candidate for this position is the Police Chief, or the manager of the city's police services. Local Law Enforcement Coordinators will: • Coordinate law enforcement and traffic control operations within the jurisdiction. • Coordinate law enforcement and traffic control support to other functions. • Evaluate status reports and determine priorities to commit law enforcement resources within the jurisdiction. • Provide support to other jurisdictions as required. • Determine the need for more assistance and submit appropriate requests to the County Law Enforcement Coordinator. Contra Costa County/Operational Area The County Law Enforcement Coordinator, who is Contra Costa County's Sheriff, is responsible for law enforcement and traffic control operations for the unincorporated portion of the county. He/she is also will also coordinate law • enforcement and traffic control operations countywide. When an emergency CONTRA COSTA COUNTY/OP AREA 2 Operations Section Law Enforcement Operations January, 1996 cannot be handled by a local law enforcement agency within the county, the • County Law Enforcement Coordinator will assist and coordinate to control the problem. Organizations locally available to support law enforcement and traffic control operations are listed in Enclosure 2 to the Operations Guide. Mutual Aid Region If local resources are insufficient to meet law enforcement and traffic control needs within the county, the County Law Enforcement Coordinator may request mutual aid through the Regional Law Enforcement Coordinator at State OES Coastal Region. If a present or anticipated emergency is so great that it requires the resources of one or more counties, the Regional Law Enforcement Coordinator will be responsible for organizing and coordinating the dispatch of resources from within the region to the affected areas. State and Federal State and federal law enforcement activities are described in the State Emergency Plan, Annex C. POLICIES AND PROCEDURES General policies and procedures for law enforcement and traffic control operations in a disaster are provided below. A checklist of actions and specific information about disaster law enforcement and traffic control operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Operations, and the Operations Guide. • The law enforcement officer responsible for the maintenance of law and order in each jurisdiction in Contra Costa County shall be in command of law enforcement operations in that jurisdiction. The officer shall meet and confer with Contra Costa County's Sheriff about any problems. If an agreement cannot be reached to resolve necessary decisions, the final responsibility shall rest with the Sheriff. • Security patrols will be maintained in evacuated areas when feasible. Appropriate precautions will be taken to protect personnel from potential hazards. • Priority for movement in affected areas will be given to essential activities such as public safety, medical and health services, and the delivery of essential provisions and other resources. • If evacuation is ordered, attention should be directed to relocating detainees from facilities in the hazard area to similar facilities nearby. CONTRA COSTA COUNTY/OP AREA 3 Operations Section • If a situation dictates the movement of people from hazardous areas affected, movement operations will be conducted according to Movement Operations. • If access controls have to be established, such operations will be conducted • according to the procedures outlined in Enclosure 4 to the Operations Guide. Control points will be established to assure that only authorized personnel are permitted to enter, pass through, or remain within controlled areas. • Auxiliary and reserve personnel should be used for low risk duties, such as security and traffic control. • Shifts and patrol areas should be reconfigured, as necessary, to meet the demands of the situation. • Due to the incompatibility of radio communications equipment between most law enforcement agencies, local agencies should, where possible, provide incoming mutual aid forces with portable radios using local frequencies. • Coordination of mutual aid support will be done through established channels (cities to the County Coordinator, to Mutual Aid Regions, to state). Requests should include, as applicable: * Number of personnel needed; * Type and amount of equipment; * Reporting time and location; * Authority to whom they are to report; * Access routes; * Estimated duration of operations. (Note: All law enforcement mutual aid support will, to the maximum extent possible, be provided according to the California Law Enforcement Mutual Aid Plan.) • Whenever a STATE OF EMERGENCY exists within a region or area, the following personnel within the region or area, or who may be assigned to duty therein, have full peace officer powers and duties as provided by Section 830.1 of the Penal Code: * All members of the California Highway Patrol. * All deputies of the Department of Fish and Game who have been appointed to enforce the provisions of the Fish and Game Code. • CONTRA COSTA COUNTY/OP AREA 4 Operations Section Law Enforcement Operations January, 1996 The State Forester and the classes of the Department of Forestry who are designated by the State Forester as having the powers of peace officers. All members of the California State Police. Peace officers who are state employees within the provisions of Section 830.5 of the Penal Code. (Note: The above personnel also have statewide peace officer powers and duties in a STATE OF WAR EMERGENCY.) • California Highway Patrol (CHP) supports mutual aid operations after local and adjacent government resources within a given county area have been reasonably committed. Such support may be provided earlier if the Governor decides that it is in the best interest of the public. CHP personnel committed to the support of local authorities shall remain under the command and control of their department. Commanders and designated supervisors may accept missions from the responsible local authorities. Requests for support by the CHP will be submitted to the appropriate Area Commander who may commit half the area's on-duty forces. (Note: All local law enforcement resources do not necessarily have to be committed before requesting such support.) • State Military Forces (National Guard) will support local law enforcement and execute broad mission-type orders from the civil officer in charge, but will always remain under the military chain of command. The provisions of Section 365 of the Military and Veteran's Code place solely on the Military Commander all decisions about tactical direction and troops, kind and extent of force to be used, and particular means to be employed to accomplish the objective specified by the civil officer in charge. (Note: The Department of the Army has issued certain regulations \ regarding temporary loan of federal military resources to 1 National Guard Units and local civil authorities.) • When the state has committed all of its available forces, including State Military Forces, and when such forces are unable to control the emergency, only the Governor may request that the President assign federal troops to help restore or maintain law and order. • CONTRA COSTA COUNTY/OP AREA 5 Operations Section Law Enforcement Operations January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 6 Operations Section Law Enforcement Operations January, 1996 Enclosure 1 STAFF AND LOCATION The following personnel will staff the Law Enforcement function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Deita Fair Blvd, Antioch Secondary Law Enforcement Coordinator Sheriff, Contra Costa County Under Sheriff, Contra Costa County Traffic Control Coordinator CHP Law Enforcement Support Staff Sheriff Department manager CONTRA COSTA`COUNTY/OP AREA 1 Operations Section Law Enforcement Ooerations Januarv. 1996 This page left blank on purpose. • CONTRA,COSTA.000NTY/OP AREA 2 Operations.Section.: . aw:.Fnfnrt a ent Operations January, 1996. Enclosure 2 SUPPORTING ORGANIZATIONS,�AND RESPONSIBILITIES, . • Th Contra Costa Count Sheriff's Department is-res onsible for ensur.in that the The y p p 9 missions outlined in this branch are carried out. The following organizations,may be available to support them in this mission: Contra,Costa County Marshal's Department Contra Costa County Office of the California. Highway Patrol 'Contra Costa CountyProbation Department Law'enforcement. Aerial support. Special tactical teams (SWAT, hostage negotiators, etc.) (not CHP responsibility). . Movement, traffic and area control. Field bookings (not CHP responsibility). Search and rescue operations. Prisoner management (not CHP responsibility). Building, facility and area security. Communications. BART Police East Baty Regional Park District Police Local Municipal Police Departments (Local Law Enforcement Coordinator) Private Security Companies Santa Fe Railroad Police Southern Pacific Railroad Police State Park Rangers Provide assistance, within resources, as requested. • CONTRA COSTA COUNTY/OP AREA 3 Operations Section. Law Enforcement Operations January, 1996 Health Services Department (Disaster Medical and Environmental Health)` Procureclean rwate` p ' =up resources for hazardous material incidents " (Environmental Health). Provide technical advice/assistance in response to hazardous material incidents (Environmental`Health):` Coordinate.Emergency Medical support (EnYlergency Medical Services). • CONTRA`COSTA COUNTY/OP AREA 4 Operations Section avv FnfnrrPmPnt OnPratinns Jarwarv. 1996 Enclosure 3 • LAW ENFORCEMENT AND TRAFFIC CONTROL COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE On an annual basis review the following with Law Enforcement management; if nota done, complete: CHP and Sheriff personnel will prepare supporting plans, procedures and SOPs for: • Personnel callback. • Mobilizing resources from Sheriff and Public Works departments for securing vacated areas. • Securing"evacuation zones and patrolling for security. • Patrolling areas with public warning. • Field.units to report damage conditions to the Law Operations Center; the ops center to the Engineering Operations Center to the County EOC. • Dealing with security for Shelters, Casualty Collection Points, and other key facilities. • Acceptable identification to allow inspectors and other officials into a secured area. • Identifying and activating staging areas for mutual aid and supplies. • Working with the 'Fire Protection Districts to assist with rescue operations and search and rescue. • How other law enforcement agencies may assist the coroner operations when the number of fatalities overwhelms coroner staff. • When and how Critical Incident Stress Debriefings will occur for field personnel and operations center staff. • What documentation needs to be done at the Operations Center to ensure compliance with Disaster Relief Laws in order to get reimbursement. • Who will be trained to support Financial Recovery Operations. Train current law and coroner staff, auxiliaries and reserves on personal and home preparedness. Train personnel on the Emergency Plan, their roles, and responsibilities. • Prepare and maintain all necessary law supplies and bi- annually test the equipment at the County EOC. CONTRA COSTA COUNTY/OP AREA 5 Operations Section Law Enforcement Ooerations January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE • Upon notification of a warning, place Sheriff's Department staff on standby: Maintain contact,with. the Office of Emergency Services and.dispatch to monitor the situation. Begin an.Activity Log. i3ringit with you to the EOC, if activated. Document:. . • Messages received. 0 Actions taken. .• Contacts with cities and other counties. 0 Requests you make for_:.mutual aid or requests from other jurisdictions for mutual. aid from,Contra Costa County. Review disaster plans and. SOPs with staff. Prepare to mobilize auxiliaries and reserves. Be sure personnel check equipment for readiness. Estimate required materials and:request needed supplies. When EOC is activated, request EOC staff to get to EOC. • CONTRA.COSTA COUNTY/OP AREA 6 Operations Section Law Enforcement Operations January, 1996. DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Upon notification of an actual emergency, get yourself to the EOC. Identify yourself as the LAW COORDINATOR. Set up your`work station:' Check withyour Operations Center to determine damage, particularly to pr designated key facilities Read this entire checklist and, if necessary :branch material: If not already done, begin EOC Activity Log. Document: • Messages received and your response. 4 Actions taken. equests or resources; requests filled. • Contacts with cities andother``counties. • Contacts with your department operations center. Requests you make'for-mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. Your time on dut Y Request Resources and Support.to provide alternate communications,:"�f Telephone or radio communications are not operational. Call in regular personnel and reserves; assign responsibilities according to plan. Provide information to the.Emergency Public Information Officer on'mal .,.s of`publicsafety. Assign department personnel to work on the Recovery Team with the Financial , ecovery'`Coordinator to ensure proper documentation and materials are maintained for reimbursement. Call An 'Services to take required animal control measures. Impose curfew, as directed. Check with Situation Analysis to ensure areas to which people are relocated are safe. CONTRA COSTA COUNTY/OP AREA 7 Operations:Section Law Enforcement Operations March, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE • (Continued) Ensure security to protect,people remaining in area. Work with;:CH,P to.provide traffic.control. Work with the Fire Coordinator to assist fire.units`in entering or, leaving an.,area and which`'heavy rescue operations: hey<need assistance with... Coordinate the evacuation,of hazardous areas with other agencies. Work with the Construction and. Engineering Coordinator for streets/roads barricades and.:which roads require debris clearance ...Work with Logistics:and Support to. establish security for vital facilities :and essential supplies. Work with traffic engineering to.determine capacity and safety of'evacuation.routes • rk with:the,Health/Medical Coordinator; o establish and manage Critical (incident Stress Debriefings for field personnel:' _. Work with Care;and Shelter. Staff to find out if any security is needed at the Shelter sites. Request mutual: aid assistance;from the Regional Area Law Enforcement Coordinator, as required. As .staff,and,,resources are available provide mutual aid to those jurisdictions that request aid. Be sure to get requests in writing. (See next page for,;information regarding hazardous materials incidents.) CONTRA COSTA COUNTY/OP AREA 8 Operations Section Law:.,Enforcement Operations January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) HAZARDOUS MATERIALS INCIDENTS Hazardous Materials incidents require special precautions and actions which may not necessarily be implemented during other types of emergencies. The Law Enforcement Coordinator should consider the following: Contact National Weather Service for wind direction and other weather conditions. .Ensure responders remain uphill or upwind. Direct responders to incident site. Assist in identifying spilled substance. Establish traffic and perimeter control. Assist in coordination of medical assistance. Assist in warning dissemination and search and rescue operations. Establish command post with other responders. Search vacated areas to ensure all people have received warnings. Direct and monitor evacuation. Determine if use of aircraft will make hazardous conditions worse. If so, convey information to appropriate parties. • CONTRA COSTA COUNTY/OP AREA 9 Operations Section Law Enforcement Os3erations January, 1996 DATE/TIME INITIALS ACTION RECOVERY Work with Service Chiefs to identify county staff for the DAC. Work with the Financial Recovery Coordinator for more details. ** County staff for the,DAC would include: Social Services staff to help ,with childcare, unemployment claims, etc.; Mental Health staff to help with counseling following the event; Assessor,staff to help estimate damage claims according to property value, etc. Complete all EOC activity documentation and submit to the Office of Emergency Services upon request Participate in post-emergency review and critique. Prepare a summary report on law operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the.Office of Emergency Services within 6 months so a complete report on disaster response can be created. CONTRA COSTA.COUNTY/OP AREA 10 Operations Section Law Enforcement Operations January, 1996 Enclosure 4 ACCESS CONTROL OBJECTIVES In the event of a pending or existing natural disaster, technological incident or radiological emergency, it may be necessary to evacuate people from a hazard area. During and following an evacuation, perimeter access controls will be necessary to eliminate any reentry of the hazard area by unauthorized people. The objectives of access control operations will be to: • Provide a controlled area from which evacuation will take place, and prevent entry by unauthorized people. 0 Protect lives by controlling entry into extreme hazard areas, thus reducing public exposure to the current or pending hazard agent. • Maintain law and order in the hazard area as well as the normal areas of responsibility. SITUATION A hazard or potential hazard situation could justify the need for evacuation for a short period of a few hours to several days or weeks, depending on the hazard and its severity. To limit access to the hazard area, various personnel and devices will be required, such as the following: • Personnel.to direct traffic and staff control points. • Signs to control or restrict traffic. ......... ... • Two-way radios to communicate to personnel within and outside the secured area. • Control point(s). • Adjacent highway markers indicating closure of area. • Markers on surface roads leading into the secured area. • Patrols within and outside the secured areas. • An established pass system for entry and exit of secured area(s) (see Enclosure 4, Entry Permit). See Media Access Regulations, for media • access privileges to closed areas. CONTRA COSTA COUNTY/OP AREA 11 Operations Section Law Enforcement Operations January, 1996 RESPONSIBILITIES Local (Cities) Law Enforcement Agencies • • Handle law enforcement duties within and.outside secured areas. • Direct the placement of barricades.and traffic control devices. • initiate the entry pass system. _ Public Works Agencies • Provide for traffic control devices,and their placement. Staff.roadblocks as requested by levy enforcement agencies. Contra Costa County/Operational Area Contra Costa County Sheriff • Handles law enforcement duties within all unincorporated areas. • Directs placement of barricades and traffic control devices in unincorporated areas. • Channels requests for mutual aid,. Contra Costa:'County Public Works : Provides for traffic control devices and:their placement in unincorporated areas. • Staffs roadblocks as requested by the County Sheriff and the California Highway Patrol (CHP). State California Highway Patrol • Manages and directs access control on the state/federal highway system. • Works with other government agencies to establish a pass system for authorized people to.enter controlled areas. Department of Transportation • Stockpiles and prepositions barricades at designated location on state roads. • CONTRA COSTA COUNTY/OP AREA 12 Operations Section Law. Enforcement Operations January, 1996 • Supports local public works agencies. • • Staffs roadblocks as requested by CHP. Federal U.S. Forest Service, Bureau of Land Management and National Park Service • Denies entry to federal land to the public. • Notifies people already in the area to leave if evacuation is ordered. POLICIES AND PROCEDURES Criteria for allowing entry into closed areas will be established for each incident. Two options are available: No access - Prohibits public from entering the closed area. Authorized personnel, i.e., local, state and federal emergency personnel will be allowed entry to perform emergency work as necessary. Media access will be controlled. Limited Access - Allows people into closed area according to criteria established by the Incident Manager. Entry criteria should define the people who will be allowed,entry and whether motor vehicles are allowed. People allowed entry might include residents with valid identification, and owners, managers and employees of businesses located in closed area. All people allowed access will be required to sign a waiver of liability and complete an entry permit..(see.Enclosure 5, Entry Permit). Penal Code Section 409.5 (Authority of Peace Officers to Close Areas in Emergencies) states that any unauthorized person who willfully and knowingly enters an area closed by a peace officer and who willfully remains within such area, after receiving notice to evacuate or leave, shall be guilty of a misdemeanor. Nothing in Penal Code Section 409.5 prevents a duly authorized representative of any news service, newspaper, radio or television station or network from entering a closed area. A record will be maintained of all vehicles and personnel who enter a closed area. If hazardous conditions are present in the closed area, all personnel will be advised • of the conditions and of appropriate precautions. CONTRA COSTA COUNTY/OP AREA 13 Operations Section Law Enforcement Operations January, 1996 • This page left.blank on purpose. • CONTRA COSTA COUNTY/OP AREA 14 Operations Section Law Enforcement Operations January, 1996 Enclosure 5 • FORMS ENTRY PERMIT TO ENTER RESTRICTED AREAS 1 . Reason for entry (if scientific research, specify objectives, location, length of time needed for study, methodology, qualifications, sponsoring party, NSF grant number and date on separate page). 2. Name, address and telephone of applicant, organization, university, sponsor or media group. Also contact person if questions should arise. 3. Travel (fill out applicable sections; if variable call information to dispatcher for each entry). Method of travel (vehicle, aircraft) Description of vehicle/aircraft Route of travel if by vehicle Destination by legal location or landmark Alternate escape route if different from above 4. Type of 2-way radio system to be used and your base station telephone number we can contact in emergency (a CB radio or.radio telephone will not be accepted). Entry granted into hazard area. Authorizing Signature Date Expiration Date The conditions for entry are attached to and made a part of this permit. Any violation of the attached conditions for entry can result in revocation of this permit. • The Waiver of Liability is made a part of and attached to this permit. All people entering the closed area under this permit must sign the Waiver of Liability before entry. CONTRA COSTA COUNTY/OP AREA 15 Operations Section Law Enforcement Operations January, 1996 WAIVER OF LIABILITY (To be Signed and Returned with Application Form) • I, the undersigned, hereby,understand and agree to the requirements stated in the application form and in the safety regulations and do further understand that I am entering a high hazard area. with full knowledge that I do so at my own risk and I do hereby release and discharge the Fed era l.Government, the State of California and all its political subdivisions, their officers, agents and employees from all liability for any damages or losses incurred while within the Closed Area. I understand that the entry permit is.conditioned upon.this waiver. I understand that no public agency shall have any duty to attempt any search and rescue efforts on my behalf while I am in the Closed Area. Signatures of applicant and members of his/her field party Date Print full name first, then sign have read and understand the above waiver of liability have read and understand the above waiver of liability.,: I have read and understand the above waiver of liability have read and understand the above waiver of liability I have read and understand the above waiver of liability have read and understand the above waiver of liability I have read and understand the above waiver of liability • CONTRA COSTA COUNTY/OP AREA 16 Operations Section Law Enforcement Operations January, 1996 CORONER OPERATIONS OBJECTIVES This branch establishes policies and procedures for the collection, identification and disposition of dead bodies during extraordinary emergencies, particularly following a natural disaster, technological incident or nuclear attack. The objectives of coroner operations will be to: • Identify human remains and provide adequate care (storage, posthumous examination, etc.) as required by law. • Determine the cause and manner of death. • Inventory and protect personal effects. • Locate and notify next of kin. SPECIFIC TERMS Fatality Collection Area • An area near a disaster site used for storing and keeping track of fatalities. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan, page xiii. EMERGENCY ACTIONS Contra Costa County Coroner staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Actions for response to a radiological emergency are located in the Radiological Operations. ORGANIZATION AND RESPONSIBILITIES Local (Cities) The County Coroner is responsible for Coroner Operations in all jurisdictions in the county. However in a large scale disaster the Coroner may be overwhelmed with fatalities. To ensure coordination with the County Coroner, each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its CONTRA COSTA COUNTY/OP AREA 1 Operations Section Coroner January, 1996 own Emergency Operating Center (EOC) where city staff coordinate response. To help with coroner needs, each city should designate a member of its Emergency Management Staff to act as the Local Coroner Coordinator. This city staff person may or may not have other assigned duties in the city EOC. A likely candidate for this position is the Police Chief or the manager of the city's police services. The Local Coroner Coordinator will need to establish contact with the County Coroner to manage proper coroner activity for the city. Contra Costa County/Operational Area The Contra Costa County Sheriff is the County Coroner. Under the State Health and Safety Code the County Coroner/Medical Examiners have statutory responsibility and authority for identifying dead bodies and human tissue; determining and recording the cause, circumstances and manner of death; and disposing of unclaimed or indigent dead bodies. When disasters result in large numbers of dead, the County Coroner will: • Coordinate local resources used for the collection, identification and disposition of dead bodies and human tissue. • Select enough qualified personnel to staff temporary morgue sites. • Establish collection,points to assist recovery operations. • • Coordinate with search and rescue teams. • Designate enough people to perform the duties of Deputy Coroners. • Identify mass burial sites. • Ensure that the property and personal effects of the dead are protected. • Ensure that relatives of the dead are notified. • Establish and maintain a comprehensive record keeping system for continuous updating and recording of fatality numbers. • Submit requests for mutual aid assistance, if required, consistent with the Coroners Mutual Aid System. • Coordinate services of: funeral directors, ambulances and morticians; the American Red Cross for location and notification of relatives; dentists and x- ray technicians for purposes of identification; law enforcement agencies for security, property protection and evidence collection; and mutual aid provision to other counties upon request. CONTRA COSTA COUNTY/OP AREA 2 Operations Section Coroner January, 1996 Organizations locally available to support coroner operations are listed in the Operations Guide, Enclosure 2, Supporting Organizations and Responsibilities. Mutual Aid Region If local resources are insufficient to meet Coroner needs within the county, the County Coroner may request mutual aid through the Regional Coroner Coordinator at State OES Coastal Region. The Regional Coroner Coordinator is designated by the California State Coroners Association, and receives and responds to requests from County Coroners/Medical Examiners for mutual aid assistance from other jurisdictions and private sources. If a present or anticipated emergency is so great that it requires the resources of one or more counties, the Regional Coroner Coordinator will be responsible for organizing and coordinating the dispatch of resources from within the region to the affected areas. The Regional Coroners Mutual Aid Coordinator will tell State OES of the situation. If the region's resources are insufficient, the Regional Coroner Coordinator will ask for help from the state. State and Federal State and federal coroner activities are described in the State Emergency Plan, Annex F. • POLICIES AND PROCEDURES General policies and procedures for coroner operations in a disaster are provided below. A checklist of actions and specific information about disaster coroner operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in the Radiological Operations, and Operations Guide. Emergency Responses Level If the Coroner's Office can handle the number of dead, normal routines to examine, perform autopsies, fingerprint, identify, photograph and record personal property of the dead will continue. If the number of fatalities overburdens the Coroner's Office, then a temporary staging or collection area will be staffed by funeral directors in the area. Level II The Coroner's Central Morgue operations are likely to be disrupted. Multiple staging areas or morgue sites may be necessary. Collection areas may be manned • by Coroner's Staff, funeral directors and volunteers. These workers may handle the operational details of the Coroner's facility for their district. It may be CONTRA COSTA COUNTY/OP AREA 3 Operations Section Coroner January, 1996 necessary to establish fatality collection areas for people who die while in the hospital or en route to treatment areas. To avoid additional trauma to surviving victims, it will be important to establish the fatality collection areas away from • hospitals or treatment facilities. Level III Due to the anticipated number of fatalities, identifying the dead can be expected to pose a significant problem. This problem may not be immediately resolved; therefore, storage facilities for an extended period, or mass burial, may be necessary. It will be imperative to have the bodies and possessions tagged and labeled with the location found, and any other vital information that may lead to a future identification. It may be necessary to embalm the bodies for preservation and disease prevention. X-rays and dental charts may be used for identification. Some bodies will not be identifiable before burial. Therefore, it is imperative that records be kept of grave sites, (unidentified person) numbers, case numbers and burial orders. Each body should have attached to it a tag, preferably metal or plastic, which contains the identification information. Communications Deputy Coroners in the field shall establish, when possible, communication with the Coroner and with other agencies at the disaster site or within the area, possibly through the law enforcement communications system. (Telephone . communications, in many disaster situations, have been vulnerable to damage and overload from extremely high usage by the public.) Radio-based systems not requiring commercial power exhibit the highest degree of reliability.) Fatality Collection Areas (FCAs) If the number of dead exceed the resources of the Coroner's Office, the Coroner will organize and operate an FCA at the disaster site. The facilities, located as near as possible to areas with heavy death toll, should have, if feasible, showers, hot and cold water, electricity, parking areas and communications. They should be fenced or locked for the security of bodies and personal property, be removed from public view and have sufficient space. Some facilities that could be used are: existing mortuaries, cemeteries, National Guard Armories, etc. Once FCAs are established, the Coroner's organization should obtain refrigerated trailers as deemed necessary. The trailers can be moved to whatever location designated by the Coroner. If refrigerated trailers are not available, the Coroner's office can arrange for railroad refrigeration cars or ocean container vans to help preserve bodies. Functions carried out at the FCAs are: 0 Receive the dead brought in from the disaster area. • CONTRA COSTA COUNTY/OP AREA 4 Operations Section Coroner January, 1996 • Identify the dead, record the identification, or collect and record evidence that may lead to later identification of the bodies that may have to be buried in an unidentified state. • Receive, label and impound property of the dead. Use the property as necessary to identify the dead, and hold the property for the next-of-kin or the Public Administrator. • Keep records of names and numbers of dead. It is essential to maintain a post-mortem board containing all known information regarding all remains or parts of remains that may be identifiable. • Receive telephone inquiries from or solicit relatives and friends of the dead or missing people to help in the identification. This function may be handled by the American Red Cross or volunteers who have been trained to provide relief for survivors. Clergy members may be used to notify and console relatives and friends. • File and record emergency death certificates. • Photograph, x-ray and chart teeth, determine the cause of death. • Embalm bodies for preservation and disease prevention. • Release bodies to mortuaries or a transportation service for transport to burial sites. • Obtain all the necessary equipment, supplies and personnel to carry out these tasks. Locating, Retrieving and Tagging of Bodies at the Disaster Site The Coroner's Office, with the help of other disaster team members, will aid in the recovery and identification process, as follows: • Security arrangements at the disaster site must be made. Admission to the disaster area should be restricted to only authorized personnel, equipment and supplies. • A method to locate bodies at the disaster site may be needed. A format by which the disaster site is marked off in grids and each is designated in alphabetical sequence has been effective. Bodies within each grid are designated in sequence and prefixed with prearranged letters and numbers. Locations within the grid are fixed by street numbers, streets, intersections, etc. • CONTRA COSTA COUNTY/OP AREA 5 Operations Section Coroner January, 1996 • Parts of bodies are identified and tagged using these numbers as the prefix, followed by the designation "P" for part. Parts will not be assigned to bodies at the scene. • • If time, security and safety allow, photographs of bodies, body parts and property will be taken at the scene. • Bodies should not be searched or identified at the scene. • Bodies will be removed from debris, tagged, put into body bags or wrapped in plastic sheeting and readied for transport to the FCA. • Personal property will be tagged and sent with the body. • Property and clothing not actually on a body will not be assigned to a body. Transport Bodies to Fatality Collection Areas Transportation of bodies from disaster sites to FCAs will be coordinated by the Contra Costa County Coroner/Medical Examiners and Transportation Coordinators (when required). Transportation sources could include coroners vehicles, vehicles supplied from local mortuaries or other sources. Mass Burial Mass burial may become necessary when the number of victims become a public health hazard and the dead cannot be: • Adequately refrigerated or embalmed to prevent decomposition. • Processed and identified. • Released to the next-of-kin. • Transported to or cared for by cemeteries, mausoleums, crematoriums, etc. The Contra Costa County Coroner, County Health Officer and the State Department of Health Services must decide if mass burials are needed. This process also should be coordinated with city officials and religious leaders in the community. The site of mass burial must be agreed upon by the above agencies, taking into consideration the number and location of dead to be buried. An existing cemetery would be the most logical location of a mass burial site; however, that may not be possible for a variety of reasons. • CONTRA COSTA COUNTY/OP AREA 6 Operations Section Coroner January, 1996 The next consideration should be given to federal, state, county or city-owned property or rights-of-way, such as: • • Parks and recreational areas; • Flood control basins (weather permitting); • Sides of freeways and river beds; • Areas beneath high power lines; • Rail yards and areas along rail lines. Final consideration should be given to privately owned property (except cemeteries), preferably large open fields such as are found in industrial or agricultural areas, etc. Access and egress are important factors, along with the type of terrain and the need to simplify later exhumations. These exhumations will be ordered to attempt to identify unknown bodies, and for the reinternment of those identified by the next-of-kin in the cemetery of their choice. Bodies remaining unidentified must still be reinterred in a designated cemetery. Those bodies designated for mass burial should be processed to ensure that: • Body has been rechecked for any type of jewelry or other items that may help in identification. • Postmortem information has been properly documented, especially scars, tattoos, deformities and other physical descriptions. • Fingerprints have been taken, if not, fingers should be rechecked and prints taken if possible. • Mandible and maxillary have been removed and placed into a properly marked container. • An additional body tag has been attached, properly filled out and placed into a small, sealed plastic bag. • If remains are not arterially embalmed, the body has been wrapped in celu- cotton or other absorbent material. • Embalming fluid (2-3 gallons cavity fluid or 10% formalin) has been poured over remains. • Body has been wrapped in plastic sheeting or disaster pouch and tied/zipped to prevent leakage. • • A to has been attached to the pouch containing the o g p c cont g e b dy. CONTRA COSTA COUNTY/OP AREA 7 Operations Section Coroner January, 1996 • If possible, body has been placed in a wooden or metal container for burial; that container has been marked (spray painted) with corresponding identification numbers. • Exact location of each body buried must be recorded on grid maps including dates, times and other information necessary for exhumations at a later time. Each burial site also must be marked (staked) with the correct corresponding identification numbers. Counseling Service An information and counseling service staffed by American Red Cross workers, mental health workers, clergy and others experienced in Coroner activities should be established for relatives and friends of missing or dead people. Mutual Aid Consistent with the Coroners Mutual Aid System, local requests for mutual aid assistance will be submitted to the appropriate Regional Coroners Mutual Aid Coordinator. • CONTRA COSTA COUNTY/OP AREA 8 Operations Section Coroner January, 1996 OPERATIONS GUIDE • CORONER This Operations Guide contains checklists and functional information that will assist the Coroner during disaster operations. Contents of the guide are listed below: ENCLOSURE TITLE 1 Staff and'Location 2 Supporting Organizations and Responsibilities 3 Coroner Emergency Action Checklist CONTRA COSTA COUNTY/OP AREA i Operations Section Coroner January, 1996 r; This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA ii Operations Section Coroner January,_ 1996 Enclosure 1 • STAFF AND LOCATION The following personnel will staff the Coroner's function at the primary County EOC, or the alternate EOC if activated: 50 Glacier.Dr, Martinez Primary 4545 DeltaL Fair:Blvd, Antioch Secondary Coroner Sheriff, Contra Costa County Assistant Sheriff, Contra Costa County • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Coroner January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 2 Operations Section. Coroner January, 1.996 Enclosure 2 • SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Sheriff's Department is responsible for ensuring that the missions outlined in this branch are carried out. The following organizations may be available to support them in this mission: County Health Services Department Public Health staff will determine hazards to public of undisposed remains. Mental Health staff will assist with bereavement and grief counseling as appropriate. Embalmers Funeral Home Directors Morticians Transportation and/or final disposition of remains, as needed. Dentists iLaboratory Technicians X-Ray Technicians Identification assistance upon request and within capabilities. American Red Cross RACES Provide public inquiry service. CCC Social Service Department Ministerial Organizations Red Cross Salvation Army Mental Health Professionals Notification of next-of-kin. Provide bereavement counseling, as appropriate. Assist in mass burial services, as appropriate. • CONTRA COSTA.COUNTY/OP AREA 3 Operations Section Coroner January; 1996 This page left blank on purpose. • CONTRA COSTA:COUNTYfOP AREA 4 Operations Section. Coroner January, 1996 Enclosure 3 CORONER • EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Prepare plans and SOPs outlining Coroners procedures, priorities and techniques,for::.. . • Mobilizing Coroner.personnel; • Deputizing additional Coroner personnel; Set ting up Fatality Collection'Areas; Inventorying and protecting personal effects of the dead, Managing mass burial sites; and Maintenance of record dead persons. Coordinate Coroners plans with the County Emergency Plan. Participate in exercises and post-exercise critiques scheduled'by the Office of Emergency Services. Prepare and maintain all necessary supplies and equipment bt the Coroner'sfacility`and the County EOC. Coordinate with Resources;'and Support to:identify resources such as body bags and temporary morgues for Fuse in large scale operations Be sure that all Coroner's staff are trained in home and personal emergency`preparedness; train regular staff, _...._, auxiliaries`and reserves about the` County Emergency Plan and their role and responsibility. Make sure all department%division buildings have a Risk Management Emergency Action Plan for staff and build ng. `sa'fety : It.should contain information about what staff are expected to do following an emergency. Be sure it lists what department operations need to continue and the staff required. Staff reassignments should also be addressed Review and update annually. Submit changes to Risk Management and OES. Identify department/division staff.to serve on the Financial Recovery Team`dunng disaster response. Be sure they get trained. • CONTRA COSTA.coUNTY/OP AREA 5 Operations'Section Coroner January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE • Read this entire checklist and; if,necessary, branch material. If not already.done, begin EOC Activity Log. Document:; • Messages received and your response. 41 : s,-it Action , aken • Requests for;resources; requests ,filled: • Contacts with cities and other counties. • Contacts with.your department;operations center. • Requests .you make for...mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. . • Your time on duty. Work:with EOC staff;to identify, staff and manage staging areas for incoming mutual aid. Alert staff to :report to predesignated locations. Establish mor ue.fac;ilities Coordinate with::Resources:and Support to procure. temporary cold storage facilities or vehicles, if.:required. Request additional personnel, equipment and material to support d.apartment.emergency:opgrations through Resources and Support. - Resource..requests should include: * Reason for the rE,quest;.. * Date/time needed; * Specifics, includiing the number and type of resources needed, and the, name of..the individual to whom they are being sent; and * Destination of resources. Estab lish.fatality collection:are as to aid body recovery operations. In coord.nation;vvitk� Resources.and Support establish additional temporary-morgue facilities if needed. • CONTRA.COSTA COUNTY/OP AREA 6 Operations Section. Coroner January, 1996 DATE/TIME INITIALS ACTION 5 EMERGENCY PERIODAMMEDIATE`IMPACT PHASE (Continued) Request mutual-aid assistance through the OES Mutual Aid Region Office. Meet with Public lHealth to determne if special handling procedures will berequired to avoid contamination. Have field ,units report numbers of.fatalities and locations. `Pass this information to Situation Analysis. Ensure next of kin are notified: DO NOT release names of fatalities to press or outside agencies until next of kin are notified. Work with the PIO on press releases that contain information on fatalities. FLOODING/DAM FAILURE OCCURS In case of flooding, assist and coordinate the reburial of any coffins that.may be.:washed to the surface of inundated cemeteries: Coordinate with`search and rescue for the recovery of bodies. CONTRA COSTA COUNTY/OP AREA 7 Operations Section CoronerJanuary, 1`996 DATE/TIME INITIALS ACTION RECOVERY Complete all activity documentation and submit to the Office of. Emergency Services upon.request. Participate in post-emergency review and critique sessions Prepare a summary rE:port on coroner operations during the emergency:, lessons learned,`changes to the current plan etc: Submi%t it to the Office, of Emergency'Services within 6 months so a`complete report on disaster response.can be created. CONTRA COSTA COUNTY/OP AREA 8 Operations Section Coroner . January, 1996 t . d ���Ci7 �� , . � � ,.o 1 � i MOVEMENT OPERATIONS • OBJECTIVES This branch provides policies and procedures for the evacuation, dispersal or relocation of people from threatened or hazardous areas to safer locations during disasters. It also describes the organization and responsibilities for conducting movement operations. The objectives of managing emergency movement operations will be to: • Expedite the movement of people from hazardous areas. • Control evacuation traffic. • Provide adequate means of transportation for disabled, elderly and people without vehicles. • Begin access control measures to prevent unauthorized people from entering vacated, or partially vacated areas. • Oversee procurement, allocation and use of necessary transportation and law enforcement resources. Mutual aid or other agreements may be needed. SPECIFIC TERMS Traffic Control Points (TCP) Places along traffic routes that are staffed by emergency personnel to direct and control the flow of traffic. . For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. EMERGENCY ACTIONS General Contra Costa County movement staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Actions for response to a radiological emergency are located in Radiological Operations. • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Movement Operations January, 1996 Site-Specific Evacuation Plans Some site-specific evacuation plans have been developed for certain known hazards, such as dam failure. These plans are maintained in the County Office of Emergency Services. These plans describe the potential impact area(s) for known hazards, the number of people in the threatened area, and any special facilities affected. They also include identified traffic and access control points, evacuation routes, warning assignments, transportation requirements, evacuation assembly points and predesignated mass care facility locations. These plans will be used as guides for identifying the threatened areas and evacuating the affected population. Traffic Control Points from the Dam Failure Plan are included in the Operations Guide. If a decision is made to evacuate, the public will be warned by designated mobile units, local radio and TV, and other means. . Law enforcement and traffic control personnel will be dispatched to designated traffic and access control points. Transportation providers will be contacted to dispatch vehicles to designated evacuation assembly points. Mass care facilities will be activated. General Evacuation Procedures An event may occur that requires an evacuation not covered by a site-specific evacuation plan. For such an event, it will be necessary to determine the area to be evacuated and the number of.people involved, based on information obtained at the time of the incident. The best available means will be used to warn and • instruct the public. Evacuations involving only a few people can usually be handled without elaborate measures by on-scene public safety personnel. Evacuations involving many people will require the determination and establishment of traffic and access control points, evacuation routes, and evacuation assembly points. Mass care facilities will be selected from those available, considering the number of people evacuated, safety of evacuation routes and distance from the hazard area. If the area to be evacuated is large, it may be necessary to divide it into prioritized sub-areas to expedite movement. People closest to the hazard would usually be warned and evacuated first. The evacuation area would be expanded until all the threatened population is evacuated. ORGANIZATION AND RESPONSIBILITIES Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To manage Movement Operations, each city should designate a member of its Emergency Management Team to act as the Local Movement Coordinator. This city staff person may or may not have other assigned • duties in the city EOC. CONTRA COSTA COUNTY/OP AREA 2 Operations Section Movement Operations January, 1996 A likely candidate for this position is a member of the city's Police Department or Services. This person may be the same person designated as the Law • Enforcement Coordinator. The Local Movement Coordinator will need to establish contact with the County Movement Coordinator to provide information on progress in the city. The Local Movement Coordinator will be responsible for managing the movement of people from hazardous or threatened areas to safer areas in the city. The Movement Coordinator will be assisted by the city's Law Enforcement and Transportation Coordinators. Movement operations will be conducted through the cooperative efforts of law enforcement agencies, highway/road/street departments, and public and private transportation providers. Procurement, regulation and allocation of resources will be done by the Local or County Transportation Coordinator. The size of the Local Movement Organization to be activated and the location from which movement operations will be directed must be based on the size and complexity of the evacuation effort. Evacuations dealing with site-specific hazards may be conducted as a part of any established single or multiple Incident Emergency Management System organization. Larger evacuations that include wide areas of the county should be directed from the Contra Costa County EOC or from a 24-hour dispatch facility. Contra Costa County/Operational Area The Contra Costa County Sheriff, or designee, will function as the Movement Coordinator for the unincorporated area of the county. This is the same person designated as the Law Enforcement Coordinator. In large-scale evacuation operations, the County Law Enforcement Coordinator is responsible for traffic control operations throughout the county and will be assisted by the California Highway Patrol (CHP). The County Transportation Coordinator will be responsible for coordinating transportation resources and operations in the county. These Coordinators will function as the County Movement Operations Group. Requests for support, and other relevant information, will be submitted to the Mutual Aid Region Movement Operations Group. Organizations locally available to support movement operations are noted in Enclosure 2 to the Operations Guide, Supporting Organizations and Responsibilities Mutual Aid Region If local resources are insufficient to meet movement needs within the county, the County Movement Coordinator may request mutual aid through the Regional Movement Coordinator at State OES Coastal Region. A designated member of the California Highway Patrol will function as the Regional Movement Coordinator and will coordinate traffic control operations regionwide. The Movement Coordinator will be assisted by a representative of the State Department of Transportation CONTRA COSTA COUNTY/OP AREA 3 Operations Section Movement Operations January, 1996 (CalTrans) who will function as the Regional Transportation Coordinator. These Coordinators will make up the Regional Movement Operations Group. They will refer requests for assistance from other regions, and other relevant information, to • the State Movement Operations Group. If a present or anticipated emergency is so great that it requires the resources of one or more counties, the Regional Movement Coordinator will be responsible for organizing and coordinating the dispatch of resources from within the region to the affected areas. Details of the movement function at the state level can be found in the State Emergency Plan, Annex H. POLICIES AND PROCEDURES General policies and procedures for movement operations in a disaster are provided below. A checklist of actions and specific information about disaster movement operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Operations, and the Operations Guide. Warning the Public and Providing Movement Instructions Once the decision to evacuate is..made, the public will be alerted and given evacuation instructions by various means, including school alert/monitor receivers, • AM/FM radio announcements, TV announcements, sirens, mobile loud speakers, hailers and personal contact. Whenever feasible, mobile units will be dispatched to the areas to be evacuated to warn the public. Special facilities will be given warning by telephone, radio, or direct contact by a mobile warning unit. If an event has not occurred, but is imminent, warning and public information operations will take place under extreme time pressure. General and site-specific warning messages and EPI material prepared during the Pre-Emergency Period will be used to the extent possible to accelerate these operations. Movement information provided to the public will include the following: • Why they must evacuate. 0 Routes to take, including conditions of roads, bridges and freeway overpasses. 0 What to do if vehicle breaks down. • The locations of assembly points for those without access to automobiles. • Where to go for mass care until the emergency has passed. is CONTRA COSTA COUNTY/OP AREA 4 Operations Section Movement Operations January, 1996 Close coordination must be established with the news media to assist in providing • timely evacuation announcements to the public. Identifying the Area and Population to be Evacuated Some site-specific plans, which identify areas at risk for the known hazards that could threaten the jurisdiction, are maintained in the County Office of Emergency Services. These plans will provide guidance for making decisions about the area to be evacuated. For areas not covered by specific plans, expert opinion and data gathered at the time of the threat will determine the hazard area. Sub-area data gathered during the Pre-emergency Period will provide information on the number of people to be evacuated. Throughout the Emergency Period, it will be necessary to continuously reevaluate the size and location of the danger area and, if necessary, advise the evacuation of additional areas. Identifying Evacuation Routes The Movement Coordinator will select the best routes from the endangered area to mass care facilities, considering the size of the population to be moved, road capacity and the roads that could become impassable if the hazard event occurred. • For areas not covered by site-specific plans, the best evacuation routes must be selected at the time of the event. As the situation progresses, the Movement Coordinator will request regular updates from law enforcement and other field personnel on the condition of the road network and will adjust the selection of evacuation routes accordingly. Changes in evacuation routes will be communicated to traffic control personnel, transportation resource coordinators, access control personnel, Reception and Care Center Directors and Public Information Officers. Evacuating Special Facilities Facilities that are expected to require special plans and resources to carry out evacuations include hospitals, prisons, nursing homes and institutions for the handicapped or disabled. All facilities of this type within the area to be evacuated will be warned of the emergency. Site-specific plans will identify the names, addresses, phone numbers and contact people for these facilities located in predetermined hazard areas. Some special facilities may have evacuation plans that include provisions for obtaining necessary transportation resources. Facilities without transportation resources will be told to request assistance from the Transportation Coordinator. • Providing Transportation Assistance CONTRA COSTA COUNTY/OP AREA 5 Operations Section Movement Ooerations Januarv. 1996 Some people will not have access to a motor vehicle, including households without motor vehicles, people who commute to work by public transit, or people who are left at home without an automobile while others are away. Some people with • disabilities, infirmities or illnesses may require special transportation assistance. The number of people requiring transportation assistance will vary from area to area and by time of day and day of week. Buses, vans, ambulances and other transport vehicles will be requested from transportation providers. Initial requests will be based on estimates of the number of people requiring assistance. Units will be dispatched to public assembly points, special facilities or designated pickup points. The public will be told where to go to obtain transportation. A telephone number will be provided for people who require special assistance. Evacuation assembly points, where people requiring transportation will go to be picked up, will be selected with consideration given to walking distance, accessibility for buses, and safety of evacuees. The assembly points will usually be schools, public buildings or other readily identifiable points. Controlling Traffic Traffic control points will be established at key intersections and at access points to primary evacuation routes as needed to speed the flow of traffic. It may be necessary to control traffic on routes outside the hazard area to minimize conflicts with evacuation traffic. For areas covered by site-specific plans, predesignated Traffic Control Points • (TCPs) will be used, with adjustments being made during the emergency, as necessary. For other areas, TCPs will be selected at the time of the emergency, considering the amount of evacuation traffic expected and the configuration of the road network. Communications will be maintained with traffic control personnel to monitor the progress of the evacuation, coordinate traffic controls, and carry out any changes in evacuation strategy that may be required. Controlling Access to Hazard Area As an area is being evacuated, access controls must be established. Controlling reentry both protects the public from exposure and injuries and protects unattended property within the vacated area. Security of the vacated area will be obtained by establishing manned Access Control Posts and barricades at key locations around the perimeter. Any unmanned barricades will be patrolled periodically. Special entry passes will be issued at the staffed control posts according to established policies. Policies and procedures for access control are provided in the Operations Guide, Enclosure 4, Movement Control. CONTRA COSTA COUNTY/OP AREA 6 Operations Section Movement Operations January, 1996 Enclosure 1 • STAFF AND LOCATION The following personnel will staff the Movement Operations function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 45.45 Delta Fair.`Blvd, Antioch Secondary Movement Coordinator Contra Costa County Sheriff Under Sheriff, Contra Costa County CONTRA:COSTA COUNTY/OP AREA 1 Operations Section Movement Operations Janua*rv. 1996 This page left blank on.purpose. • CONTRA COS.TA.:COUNTY/OP AREA 2 Operations::Section Movement Operations January, 1996 Enclosure 2 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Sheriff's Department is responsible for ensuring that the missions. outlined in this branch are carried out. The following organizations may be available to support them in this mission: City Police Departments (Local Movement Coordinator) Contra Costa County Marshal's Department Contra.Costa County Office of the California Highway Patrol Contra Costa County Probation Department Law enforcement. Aerial support. Traffic movement and area control. Movement operations. Building and area security. Communications. Warning dissemination. School Districts Provide-buses through County_.Transportation Coordinator, within resources and priorities. Public Works Department (Construction and Engineering Coordinator and Transportation Coordination Coordinator) Provide road clearance as required. Provide barricades and personnel, as available. Locate transportation resources and help identify transportation routes. • CONTRA COSTA COUNTY/OP AREA 3 Operations Section Movement Operations January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 4 Operations Section Movement Operations January,.-._1.996 Ericl'osure 3 ` • MOVEMENT COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Prepare plans andSOPS outlining Movement procedures, priorities and techniques for; , • Mobilizing resources from`Sheriff and Public Works departments for securing vacated areas. 'Securing,evacuIa ion zones and patrolling for security. • Patrolling°areos: ith public warning. • Acceptable identification to allow inspectors and other officials into a secured area. • Identifying.and. activating staging areas for mutual aid and supplies. o ` Working with-the fire Protection Districts.to assist with rescueoperations and search and rescue. • How other law enforcement agencies may assist movement operations. Coordinate Movement plans with the Contra Costa County;Emergency Plan: Participate in;.exercises and post-exercise critiques Conduct staff trainings in movem'ent operations Prepare and maintain all necessary supplies at the County EOC =Prepare site'specific movement plans for identified " potentiallyhazardous areas. Gather data that will be useful during movement operations. Such information will be on population, special facilities, and populations that will occur for field personnel ands require special assistance. Make sure all department buildings update Risk Management Emergency Action Plans for staff:and building'safety and responsibilities`after an emergency. Be sure that all staff are trained in home and personal aemergency preparedness; train regular staff, auxiliaries and reserves about the County Emergency Plan and their role.and responsibility. CONTRA COSTA COUNTY/OP AREA 5 Operations Section DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Read this entire checklist and, if-'necessary, branch material. If not already done.- begin EOC':Activity Log. Document: • Messages received,and.your,;response. • Actions taken • Requesis .4or resources, requests filled. • Contacts with cities and othery counties. :• Contacts.with your department operations`center. • Requests you make for mutual aid or requests from other jurisdictions for mutual 'aid from Contra Costa County. • Your time on_duty: Gather field information about emergency situations your field personnel°are managing. Give information to Situation Analysis in the County EOC. Such information may include: damaged or destroyed businesses, homes, fatalities, etc. MOST OF THE ACTIONS LISTED BELOW ARE:IMPLEMENTED AFTER AN EVACUATION;;'HASBEEN ORDERED Workwith. Situation Analy.sis.to,determine the area that will require evacuation - Based on Situation Analysis information, estimate the number of people in the evacuation area. Work with Situation-Analysis to estimate number of people needing transportation assistance. Survey status of primary evacuation routes; identify alternate routes where necessary. Establish traffic control points. Establish evacuation:aisse.mbly points. Coordinate the dispatch of units: to,alert people in areas to be evacuated Thisi will require law enforcement and fire:and rescue personnel. i CONTRA COSTA COUNTY/OP AREA 6 Operations Section Movement Operations January,::1.996 DATE/TIME INITIALS ACTION • EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) Work with the Public Information Officer to notify radio and TV stations to broadcast evacuation instructions. Work with the Transportation Coordinator to obtain transportation for the disabled, elderly and others requiring assistance. Work with the Transportation Coordinator to dispatch buses to designated assembly points. Coordinate with law enforcement agencies to dispatch units to traffic and access control points. Coordinate with law enforcement agencies to provide crowd control at assembly points. Request the Transportation Coordinator to place tow trucks on standby to assist disabled vehicles on evacuation routes. Monitor status of warning and evacuation processes. Request Care and Shelter staff open Reception Centers. Monitor traffic flow on evacuation routes. Coordinate with law enforcement.agencies to establish security patrols and access control procedures. Coordinate with Resources & Support to obtain barricades and signs. Request additional personnel, equipment and material to support department emergency operations through Resources and Support. Resource requests should include: * Reason for the request; * Date/time needed; * Specifics, including the number and type of resources needed, and the name of the individual to whom they are being sent; and * Destination of resources. CONTRA COSTA COUNTY/OP AREA 7 Operations Section Movement Operations January, 1996 DATE/TIME INITIALS ACTION FLOODING/DAM FAILURE OCCURS • Notify all units in and near inundation area of flood wave arrival.time and direct all units to move to higher ground immediately.. .. CONTRA COSTA COUNTY/OP AREA 8 Operations Section Movement Operations January, 1996 DATE/TIME INITIALS ACTION • RECOVERY Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on movement operations during the emergency: lessons learned, changes to the current plan etc. Submit it..to the Office of Emergency Services within 6 months so a complete report'on disaster response can be created. • • CONTRA COSTA COUNTY/OP AREA 9 Operations Section Unvamant Onaratinnc January, 1996 Enclosure 4 MOVEMENT ROUTES • IMMINENT/ACTUAL F=LOODING The flooding that will occur in Contra Costa.County will be along the streams and the Sacramento .River. Movement routes from the>flooded areas wilt be the most direct route to higher,ground .The determination ofexact evacuation routes will be made caL law enforcement agency. • CONTRA COSTA COUNTY/OP AREA 10 Operations Section Movement Operations January, 1996 • Enclosure 5 GENERAL GUIDANCE FOR TRAFFIC CONTROL IMMINENT/ACTUAL DAM FAILURE The attached Dam Failure Traffic Control plans are designed to provide guidance to traffic control coordinators for specific dam failure situations. Specific details concerning designation of Congregate Care Facilities will be obtained from the Care and Shelter Coordinator. If this information is not available when evacuation is required to begin, people from.the.evacuated area will be directed to assembly areas designated by the Traffic Control Coordinator at the time. When a shelter can be designated, the evacuees will be relocated. Transportation required.to..move people from the evacuation area will. be coordinated through the Resources and Support Service in the EOC. Traffic Control Points and barricade locations in the traffic control plan will be the responsibility of the jurisdiction in which the control measure is located. Coordination between law enforcement agencies will be required to insure maximum protection for the public with the least expenditure of effort by law enforcement agencies. Maximum cooperation between agencies is encouraged. Barricades beyond the capability of local jurisdictions will be coordinated through the County Law Enforcement Coordinator in the Contra Costa County EOC. Personnel required to warn the public will come from the affected jurisdiction; however, additional assistance, if needed, can be requested from the County EOC. • CONTRA COSTA COUNTY/OP AREA 11 Operations Section MnvamPnt nnPratinns January, 1996 • This page intentionally left blank. . CONTRA COSTA COUNTY/OP AREA 12 Operations Section Movement Operations January, 1996 Enclosure 6 • TRAFFIC CONTROL POINTS IMMINENT/ACTUAL DAM FAILURE Table of Contents Dam Area Affected/Jurisdiction Page No. Antioch Reservoir Antioch, County Argyle Reservoir County (EI Sobrante) Pinole Bethany Dams County, Alameda County Clifton Court Forebay County Danville Reservoir Danville Dry Creek Reservoir County (East), Brentwood Lafayette Reservoir County, Lafayette, Walnut Creek, Concord, Pleasant Hill Leland Reservoir County, Lafayette Marsh Creek Reservoir County (East), Brentwood Moraga Reservoir Moraga Lake Cascade County, Orinda Port Costa Reservoir County Shapiro Clearwell County, San Pablo, Richmond San Pablo Clearwell County,.(Kensington) EI Cerrito Alameda 'County Walnut Creek Clearwell County, Walnut Creek, Pleasant.Hill Briones Reservoir County, San Pablo, Richmond Contra Loma Reservoir County, Antioch Deer Creek Reservoir County. (East), Brentwood Fay Hill Reservoir Moraga Lake Anza County, San Pablo, Richmond Maloney Reservoir Pinole Martinez Reservoir County, Martinez North Reservoir County, San Pablo, Richmond Pine Creek Reservoir County, Walnut Creek, Concord San Pablo Reservoir County, San Pablo, Richmond Sobrante Clearwell County (EI Sobrante) Summit Reservoir County, Alameda County • CONTRA COSTA COUNTY/OP AREA 13 Operations Section Movement Ooerations January, 1996 ANTIOCH RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 Acorn/Longview. 55, E-1 Antioch 2 Camby/Langley.Ct. 26, E-7 Antioch 3 Tabora/Longview 55, E-.1 Antioch . 4 Putnam/Contra Loma 261 D-7 Antioch 5 Minta/Rock/Fitzuren 20, E-6 Antioch 7 Sommersville/Tenth 20, D-3 Antioch . BARRICADES A 1 James Donlon Blvd./Contra Loma.Canal 56, A-2 Antioch 2 James Donlon Blvd./Nightingale 55, E-2 Antioch 3 Blyth/Shaw Cir. 55, E-2. Antioch 4 San Jose/Vista Way 20,;E-7 Antioch 5 Putnam/Minta Ave. ..20,.E-7 Antioch 6 Francis/Rio Grande Dr. 20,13 Antioch 7 Buchanan Rd./Del Oro.Cir. 20, D-6 Antioch 8. Sycamore/Manzanita Way 20, E=6 Antioch 9 Aster Dr /Crestview 20, 114 Antioch 101 Ten th/L,Street20, E 3 -Antioch 11 Ninth/L Street 20, .E=3 °`Antioch 12 Eighth/L Street 20, E-3 Antioch, . 13 Seventh/L Street 20, E-3 Antioch 14 Sixth/L Street 20, E-3 Antioch 15 Fifth/L Street 20, E-3 Antioch 16 Fourth/K Street 20, E-3 Antioch 17 Third/K Street 20„E-3 Antioch 18 Second/K Street 20, E-2 Antioch 19 First/K Street 20, E-2 Antioch • CONTRA COSTA COUNTY/OP AREA 14 Operations Section Movement Operations January, 1996 ARGYLE #2.RESERVOIR TRAFFIC CONTROL PLAN • THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 Appian Way, 100 yd. SW Ulrich Ct. 36, -2 EI Sobrante 2 Valley View Rd./Sunset Dr. 36, E-1 Richmond 3 Appian Way/Argyle Rd. 36, -1 EI Sobrante 4 Sobrante Ave./Circle Dr. 36, E-1 EI Sobrante BARRICADES A 1 Argyle Rd./Franklin Ln. 2, -7 EI Sobrante 2 Argyle Rd./Andrew Way 2, E-7 EI Sobrante 3 Sobrante Ave./Thompson Ln. 36, E-1 EI Sobrante 4 Fran Way/Serene Ct. 36, D-2 Richmond 5 Appian Way/Rincon Ln. 36, D-1 EI Sobrante 6 Shirley Vista/Joan Vista 36, E-1 EI Sobrante TCP# B 1 Pinole Valley Rd./Simas Ave. 5, A-7 Pinole 2 Pinole Valley Rd./E end Collins Ave. 5, A-7 Pinole BARRICADES B 1 Estates Ave./Simas Ave. 5, A-6 Pinole 2 Galbreth Rd./Whippoorwill Ct. 5, A-7 Pinole • CONTRA COSTA COUNTY/OP AREA 15 Operations Section Mnvement Onerations January, 1996 BETHANY DAMS TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 Byron Rd./Bruns:Way 113, A-2. CC, CHP BARRICADES 1 Lindemann Rd. at Livermore Yacht Club 115, E-5 CCC, CHP • • CONTRA COSTA COUNTY/OP AREA 16 Operations Section Movement,Operations January, 1996 CLIFTON COURT FOREBAY TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION. ZONE TCP# LOCATION MAP COORD. PERSONNEL NONE BARRICADES A 1 Clifton Court Rd./Byron Rd. 93, E-7 CCC, CHP 2 Herdlyn Rd./Byron Rd. 113, C-4 CCC, CHP 3 Herdlyn Rd./Lindemann Rd. 1131 E-4 CCC, CHP • CONTRA COSTA COUNTY/OP AREA 17 'Operations Section Movement Ooerations January, 1996 DANVILLE RESERVOIR . TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 San Ramon Valley Blvd./Boone Ct. 98. C-3 Danville 2 Hartz Ave./Linda Mesa Ave. 98,..C-2 Danville 3 Diablo Rd./1-680 98, C-2Danville BARRICADES 1 Linda Mesa Ave./Verona Ave: 98, B-2 Danville 2 Quinterra Ln./Prospect Ave. 98, C-2 Danville 3 Estates Dr./Prospect Ave. 98, C-3 Danville 4 Houston Ct./Prospect Ave. 98, B-3 Danville CONTRA COSTA COUNTY/OP AREA 18 Operations Section Movement Operations January, 1996 DRY CREEK RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 Dainty Ave.Malnut Blvd. 62, B-4 Brentwood 2 Dainty Ave./Minnesota Ave. 62, A-4 Brentwood BARRICADES A 1 Balfour Rd./Marsh Creek 62, A-5 Brentwood 2 Balfour Rd./Ditch 61, E-5 Brentwood 3 Concord Ave. 1/2 mi. S Balfour Rd. 61, D-6 Brentwood 4 Concord Ave./Briones Valley Rd. 87, D-1 CCC, CHP • CONTRA COSTA COUNTY/OP AREA 19 Operations Section Movement Operations January, 1996 LAFAYETTE RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS • JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 Mt: Diablo Blvd./EI Nido Ranch Rd. 71, D-3 Lafayette 2 Oak Hill Rd./Mt. Diablo Blvd. 72, A-3 Lafayette , 3.` Herman Dr./Moraga Rd. 72, B-4 Lafayette 4 First St./Mt.,.Diablo Blvd. 72, B-3 Lafayette 5 Mt. Diablo Blvd /Hampton Rd. 72, C 2 Lafayette 6 Rehez.Station Rd./Beechwood Dr. 72, D-4 Lafayette 7 .. Reliez Station Rd./Pleasant Hill Rd ' 72; D-4 Lafayette 8 Tice Valley Blvd./l/4 mi. S of Olympic 72, E-5 CCC, CHP 9 Poplar Dr./Magnolia Way75, A-4 CCC, CHP 10 Newell Ave:/Lilac Dr. 75, B-3 CCC, CHP BARRICADES 1 Mariposa Rd./Webb Ln 71, E74 Lafayette 2 Mariposa Rd./Land Dr. 71, E-4 Lafayette 3 Mariposa Rd./Mountain View Dr. 72, A-4 Lafayette 4 Dolores/Mt. Diablo 72, A-3 Lafayette 5 Happy Valley Rd./Mt. Diablo Blvd. 72, A-3 Lafayette 6 Dewing Ave./Brook St. 72, A-4 Lafayette 7 Thompson:Rd./Mt Diablo Blvd. 72, A-3 Lafayette; • 8 Oak St./O'Connor 72, A-4 Lafayette; 9 : St. Mary's Rd./Topper Ln 72, B 4 Lafayette 10 grown.Ave./Hall Ln. Lafayette 11 . Hawthorn Dr./Diablo Dr; '2., C-4 Lafayette. 12 Carol Ln./Marlene.Dr. 72, C-3 Lafayette 13 Kinney Dr./Acacia. Rd. 72, E-4 CCC, CHP 14 Curtola Blvd./Juanita. Dr. 72, E-4 CCC, CHP 15Juanita Dr./Carrol PL 72, E-4 CCC, CHP 16 Kinney Dr./Garden Ct. 72, E-3 CCC, CHP 17 Panoramic Way/Sequoia Ave. 75, A-5 CCC, CHP 18 Warren Rd./Flora Ave. 75, A-3 CCC, CHP 19 Dewing Ln./Blade Way 75, A-3 CCC, CHP 20 Clover Ln./Bonita Ln. 75, A-3 CCC, CHP 21 Bonita Ln./Foley Ct. 75, A-3 CCC, CHP TCP#. B .1 Newell Ave./Main St. 75, 6-3 Walnut Creek 2 Mt. Diablo.Blvd./California Blvd: 75, $-2 Walnut Creek 3. Civic D.r.YN. California Blvd. 75, B-1 Walnut Creek. 4 N. Main St./Valley Rd.. 75; B-1 Walnut Creek 5 Ygnacio Valley Rd./Ygnacio Ct. 49, C-7 Walnut Creek 6 Treat Blvd./Buskirk Ave. 49, E-4 Walnut Creek • CONTRA COSTA COUNTY/OP AREA 20 Operations Section. Movement Operations January, 1996 Lafayette Reservoir (continued) JURISDICTION THOMAS BROS • ZONE TCP# LOCATION MAP COORD. PERSONNEL TCP# B 7 Treat Blvd./Bancroft Rd. 49, D-3 Walnut Creek 8 Coggins Ln./Buskirk Ave. 49, B-3 Pleasant Hill BARRICADES 1 Newell Ave./Newell Hill PI. 75, C-3 Walnut Creek 2 Olympic Blvd./Alpine Rd. 75, 13-3 Walnut Creek 3 'San Miguel Dr./Mt. Diablo Blvd. 751 'C-3 Walnut Creek 4 Sierra Dr./Walker Ave. 75, C-2 Walnut Creek 5 Walker Ave./Oak Knoll Loop 751 C-2 Walnut Creek 6 EI Camino/Walker Ave. 75, C=2 Walnut Creek 7 Bonanza St./N. California St. 75; B-2 Walnut Creek 8 Stow Ave./N. California St. 75, B-2 Walnut Creek 9 Almond Ave./N. California St. 75, B-2 Walnut Creek 10 Holly Dr./Homestead Dr. 75,`C-2 Walnut Creek 11 Cole Ave./Locust St. 75, B-1 Walnut Creek 12 La Cassie Ave./Locust St. 75, B-1 Walnut Creek 13 N. Broadway/Crokaerts Rd. 75, B-1 Walnut Creek 14 Valley Rd./Civic Dr. 75, B-1 Walnut Creek 15 Marshall Dr./Homestead Dr. 49, C-7 Walnut Creek 16 Jones Rd./Juniper Ln. 491'.',B-6 Walnut Creek 17 Bancroft Rd./Pomer Way 1491 D-4 Walnut Creek TCP# C 1 Monument Blvd./1-680 47, B-7 Pleasant Hili 2 Monument Blvd./Eureka Ln. 47, D-6 Pleasant Hill 3 Willow Pass Rd./1-680 47, 1374 Concord 4 Willow Pass Rd./Market St. 47, D-3 Concord 5 Concord Ave./Diamond Blvd. 47, B-2 Concord 6 Concord Ave./Commerce Ave. 47, D-1 Concord 7 Westgate Ave./Solano Way 13, D-6 Concord BARRICADES C 1 Treat Blvd./Carriage Dr. 49, D-3 Walnut Creek 2 Arkell/Minert Rd. 49, D-2 Walnut Creek 3 Dartmouth. Way/David Ave. 49, D-2 Concord 4 Dartmouth Way/Chandler Ct. 49, D-1 Concord 5 Rosemary Ln./Ernst St. 47, D-7 Concord 6 Peach Pl./Ernst St. 47, D-7 Concord 7 Nicholas Dr./Tilson Dr. 47, D-6 Concord 8 Sunshine Dr./Gelbke Ln. 47, D-5 Concord 9 Sunshine Dr./Cypress 47, D-5 Concord 10 Cypress/Johnson Dr. 47, D-5 Concord CONTRA COSTA COUNTY/OP AREA 21 Operations Section Movement Operations January, 1996 Lafayette Reservoir (continued) • THOMAS BROS JURISDICTION. ZONE TCP# LOCATION MAP COORD: PERSONNEL BARRICADES,` C 1.1 ,. Cypress/Hughes Dr. - 47, D-5 Concord 1.2 Mayotte Ave William Way 47, D-4 Concord 13 Meadow Ln./Mayette Ave. 47, D-4 Concord 14 Blackfield Dr./Traynor Rd. 47, D-4 Concord 15 Blackfield Dr./Lexington Rd. 47, D-4 Concord 16 Clayton Rd./Pine,St. 47, D-3 Concord 17 Richard Ave./Argyll Ave. 13, D-7 Concord 18 Richard Ave./Kay Ave. 13, D-7 Concord 19 Avon Ave./Solano Way 13, C-6 Concord 20 Solano Way/Hilltop Ave. 13, C-6 Concord 21 Olivera Rd./Peralta Rd. 13, D-5 Concord TCP# D 1 1-680/Hwy 4 13, .B-S Martinez 2 Hvvy.4/Solano Way, 13, C-4 Martinez 3 1-680/Pacheco Blvd 10, E-3 Martinez 4 Solano Way/Monsanto Way 13, B-1 Martinez , 5 Waterfront Rd./Waterbird Way 8; D-7 Martinez 6 Waterfront Rd./Solano Way 11, A-6 Martinez • CONTRA COSTA COUNTY/OP AREA 22 Operations Section. Movement Operations January, 1996 LELAND RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 N. Buchanan Dr./Old Tunnel Rd. 72, D-2 Lafayette BARRICADES A 1 Condit Rd./Windsor Dr. 72, D-3 Lafayette 2 Sunset Loop/Meek 72, E-3 Lafayette 3 Old Tunnel Rd./Leland Dr. 72, E-2 Lafayette CONTRA COSTA COUNTY/OP AREA 23 Operations Section Movement Operations January, 1996 MARSH CREEK RESERVOIR TRAFFIC CONTROL PLAN • THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 Marsh Creek Rd../1 mi. N Camino Diablo 871E-4 CCC, CHP 2 Eureka Ave./Marsh Creek Rd. 62, A-7 CCC, CHP 3 Eureka Ave./Walnut Ave. 62, B-7 CCC, CHP 4 Main Canal/Hwy. 4 62, D-7 CCC, CHP 5 Oak St./Hwy. 4 62, B-4 Brentwood BARRICADES 1 Concord Ave./Marsh Creek Rd. 87, E-2 CCC, CHP 2 Eureka Ave./Marsh Creek Rd. 62, A-7 CCC, CHP 3 Balfour Rd./Minnesota Ave. 62, A-5 Brentwood 4 Balfour Rd./Sarah St. 62, A-5 Brentwood 5 Dainty Ave./Minnesota Ave. 62, A-4 Brentwood 6 Chestnut St./Hwy. 4 62, C-4 Brentwood 7 Sellers/Main Canal 62, D-7 CCC, CHP 8 Eureka Ave. 1/2 mi. E of Walnut 62, C-7 CCC, CHP TCP# B 1 Byron Hwy./Balfour Rd. 65, C-5 CCC, CHP 2 Hwy. 4/Discovery Bay Blvd. 9.2, A-5 CCC, CHP 3 Byron Rd. 1 mi. SE of Camino Diablo 93, D-3 CCC, CHP 4 Camino Diablo 1 .5 mi. W of Byron Rd. 93, A-2 CCC, CHP BARRICADES 1 Balfour Rd./Bixler Rd. 65, D-5 CCC, CHP • CONTRA COSTA COUNTY/OP AREA 24 Operations Section Movement Operations January, 1996 MO.RAGA.RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE TCP#.. LOCATION MAP COORD. PERSONNEL A 1 St. Mary's Rd /Stafford Rd 74, A=5 'Moraga 2 St Mary's Rd./Rhe:ern Blvd. 74, B-4 Moraga 3: Mgraga I Corliss Dr. 74,,A-4 M:oraga 4 Moraga Rd Devin Dr. 74, A=3 Moraga BARRICADES A 1 Fernwood Dr./Birchwood Dr. 74, B-4 Moraga 2 Fernwood Dr./Redwing PI: 74,,.6-4. Moraga 3 Donald Dr. 1/4 mi. before end 74, A-4 Moraga 4 Claudia Ct. at.90 degree turn 74, A-4 Moraga 5 Draeger Dr./Fernwood Dr. 74, A-4 Moraga 6 Draeger Dr./Devin Dr. 73, A-4 Moraga • • CONTRA COSTA COUNTY/OP AREA 25 Operations Section Movement Operations January, 1996 LAKE ORINDA RESERVOIR (LAKE CASCADE) TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 Camino Pablo/Miner Rd. 69, D-3 Orinda 2 Miner.Rd./Camino Bien Venida 69, D-3 Orinda. 3 Camino Pabio/Manzanita 69, C-3 Orinda 4 Bear Creek Rd. /San Pablo Dam Rd. 69, C-1 Orinda 5 Bear Creek Rd./San Pablo Creek 691 C-1 Orinda BARRICADES A 1 Ribero/Sobrante 69, E-3 Orinda 2 Ribero/Sobrante 69, E-3 Orinda 3 Hacienda Cir./Acacia Dr. 69, D-2 Orinda 4 Manzanita/Vista Del Mar 69, D-2 Orinda • CONTRA COSTA COUNTY/OP AREA 26 Operations Section Movement Operations January, 1996 PORT COSTA''RESERVOIR TRAFFIC CONTROL PLAN • THOMAS BROS JURISDICTION ; ZONE. TCP# LOCATION ,MAP' COORD. PERSONNEL -777777777777 NONE BARRICADES 1 Carquinez Scenic Dr./Canyon Lake Dr. 4, E-3 CCC,CHP 2 Reservoir St./Carquinez Scenic Dr. 4, E-4 CCC,CHP • • CONTRA COSTA COUNTY/OP AREA 27 Operations Section Movement Operations January, 1996 SHAPIRO RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION . ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 San Pablo Dam Rd./EI Portal Dr. 36,13-4 EI Sobrante 2 Carlfield Ave./San Pablo Dam Rd. 36, B=4 San Pablo 3 Hillcrest Rd./Bonita Rd. 36,`B=4 San Pablo 4 Bayo Vista Ave./Hillcrest Rd. 36, B-4 San Pablo BARRICADES 1 Rose Arbor Ave./Bayview Ave. 36, B-5 EI Sobrante 2 N. Arlington Blvd./Harborview 36., B-5 EI Sobrante 3 Harborview/Barth 36, B-5 EI Sobrante TCP# B 1 Marin Ave./McBryde Ave 36, B-6 Richmond BARRICADES 1 McBryde Ave./between Arlington & Dimm Way 36, B-6E1 Sobrante 2 McBryde Ave./Dimm Way, 36, B=6 EI Sobrante • CONTRA COSTA COUNTY/OP AREA 28 Operations Section, Movement Operations January. 1996 SAN PABLO• CLEARWELL: . TRAFFIC CONTROL PLAN • THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL:_ A 1 San Pablo Ave /Central Ave. 67, D.1 EI Cerrito 2 Fairmount Ave.' id mond St. 67, D-1 EI Cerrito 3 : Asbury AvedCi.Street 67, E-1 EI Cerrito BARRICADES 1 Central Ave./Belmont Ave. 67, C-1 Richmond 2 Avila.St./Yosemite Ave. 6:7,_13-1 EI.Cerrito 3 Carlson Blvd./Central Ave. 67, Q-1 EI Cerrito 4 Fairmount Ave./Dearney St. 67, D-1 EI Cerrito 5 Fairmount Ave./Lexington Ave. 67, D-1 EI Cerrito 6 Fairmount Ave./Liberty St. 67, D-1 EI Cerrito 7 Behrens St./B Street 67, E-1 EI Cerrito 8 Curry Ave./Pomona Ave. 67, E-1 El Cerrito` 9 Curry.Ave /Ramona Ave. 67, E-1 EI Cerrito • 10 Curry Ave /Carmel Ave:: 67, E=1 EI Cerrito 11. Curry.Ave./San Carlos Ave. 67 E-.1. EI Cerrito 12 Curry Ave./Colusa Ave. 67; E-1 EI Cerrito, 1>3 Coventry Rd [Berkeley Park Blvd. 67, E-1 Kensington 14 Santa Fe Ave./Colusa Ave. 67, E-1 E.I Cerrito 15 Ward Ave./San Carlos Ave. 67, E-1 EI Cerrito 16. .: .WardAve./Carmel Ave. .67, E-1 El Cerrito 17 Ward Ave./Ramona Ave. 67, E-1 El Cerrito 18 Ward Ave./Pomona Ave. 67, E-1 EI Cerrito • CONTRA COSTA COUNTY/OP AREA 29 Operations Section Movement Operations January, 1996 WALNUT CREEK CLEARWELL TRAFFIC CONTROL PLAN THOMAS BRO.S JURISDICTION ZONE TCP# .. .,.LOCATION MAP: COORD PERSONNEL A 1 1st Ave./Buena Vista 49, A-4 Walnut Creek 2 Geary.Rd./Bonnie Ln. 46,.::E-4 Walnut Creek 3 Geary Rd./Buena.Vista 49, A-4 Walnut Creek 4 Putnam Blvd./Eccleston 49, A-3 Walnut Creek BARRICADES 1 San Luis Rd./Alfred Ave. 46, E-5 Walnut Creek 2 Conejo Way/Goleta Ct. 46, E-5 Walnut Creek 3 Third Ave./Larkey, Ln. 46, E-5 Walnut Creek 4 Essenay Ave./Ross PI. 46, E-4 Walnut Creek 5 Second Ave./Larkey Ln. 46, E-5 Walnut Creek 6 Mallard Dr./Ross PI. 46, E-4 Walnut Creek 7 Carlos Ct./Ross PI. 46, E-4 Walnut Creek • 8 Carlos Ct./Creston Rd. 46, E-4 Walnut Creek 9 First.Ave./Coral ie Dr. 49, A-4 Walnut Creek 10 Dorothy Dr./Belle.Ave. 49, A-3 Walnut Creek 11 Belle Ave./Belle Ct. 49, A713. Walnut Creek 12 Sunnyvale Ave./Bellamy Ct. 49; A-3 Walnut Creek 13 Hoover Ave./Shelia Ct. 49, A-3 Walnut Creek i CONTRA COSTA COUNTY/OP AREA 30 Operations Section Movement Operations January, 1996 BRI ONESRESEPVOIR TRAFFIC CONTROL PLAN THOMAS BROS • JURISDICTION ZONE . TCP#. LOCATION MAP. COORD PERSONNEL A 1 Camino Pablo; 100 yd. E of,Miner 69, C-4 Orinda 2 an Pablo Dam Rd /Bear Creek Rd 6%: C 1 Onnda BARRICADES 1 Miner Rd /Camino Lenada 69, D=3 Orinda 2 „ Ardilla,Rd., 100 ytl SW of Camino Pablo 69, D, Orind'a 3 North_Ln., 100 yd. SW of Camino Pablo 69, D-3 Orinda 4 Claremont Dr./Camino Pablo 69; C-3 Orinda 5 Acacia Dr./Hacienda Cir. (SW Inters.) 69, D-2 Orinda 6 Los Amigos Ct./Camino Pablo 69, C-2 Orinda.. 7 Manzanita/Vista Del Mar 69, D-2 Orinda TCP# B 1 Bear Creek Rd., E of Briones Dam 42; C-7 C C`C 2 Castro Ranch Rd. at County Line 39; D-4 C C C 3 Valley View Rd./Ammend Rd./City of Pinole 39, .A-3 C C C 4 Valley View Rd./Keith Dr. 36, E-2 Richmond 5 Appian Way/Fran.Way 36; D-1 EI Sobrante BARRICADES • 1 Pebble'Dr./briftwood Ct. 36, 13-2 . El Sobrante._ 2 L&'Paloma Rd;JM6Cormick Rd. 36,;C-2 EI SobranbB 3 La :Colina Rd.LLa Crescents. 36, C-4: EI Sobrante 4 Santa Rita Rd., 100 yd N of Cindy Ct. 36, E-3 .. Richmond` 5 Hillcrest Rd./Quail Hill Ln. 36, B-44 EI Sobrante TCP# C 1 Hwy. 80, N of EI Portal Exit 36, B-3 CHP 2 Hwy. 80, S of San Pablo Dam Rd. Exit 36, A-5 CHP TCP# 1 San Pablo Dam Rd./Contra Costa Ave. 36, A-6 San Pablo 2 San Pablo Ave./Lowell Ave. 36, A-6 San Pablo TCP# D 1 San Pablo Ave:/Robert Miller Dr. 35, E-1 Richmond 2 Giant Hwy./Bell Dr. 1, D-6 Richmond 3 24th Street/Nevin Ave. 37, E-2 Richmond 4 Cutting Blvd./23rd Street 37, D-4 Richmond 5 MacDonald Ave./24th Street 36, E-2 Richmond • CONTRA COSTA COUNTY/OP AREA 31 Operations Section Movement Operations January, 1996 Briones Reservoir (continued) THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP. OORD PERSONNEL BARRICADES 1 Amend Rd./Skyview Dr. 391 B-4 Richmond 2 Santa Rita Rd./Fran Way 36, E-2 Richmond 3 Wiswall Dr. btwn Colette Dr.& O'Brien Rd. 36, B-2 Richmond 4 Shane Dr./Oxford Ave. 36, A-3 Richmond 5 McBride/37th Street 36, A-7 Richmond 6 Garvin Ave./30th Street 35, E-7 Richmond 7 Clinton Ave./30th Street 37, E-1 Richmond 8 Barrett Ave./24th Street 37, E-1 Richmond 9 Bissell Ave./23rd Street 37, D-2 Richmond 10 Broadway/23rd Street 37, D-2 Richmond 11 Hoffman Blvd./27th Street 37, E-4 Richmond • CONTRA COSTA COUNTY/OP AREA 32 Operations Section Movement Operations January, 1996 CONTRA LOMA`RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS i JURISDICTION ZONE TCP# LOCATION MAP. COORD PERSONNEL A 1 James Donlon Blvd.lSilverado Dr., 55, D-2 Antioch 2 Putnam.St./Longview Rd: 24, D-7:' Antioch 3 Longview. Rd./Tabora Dr 55, E-1 Antioch 4 Minta'Ln./Fitzuren Rd. 20, E-6 Antioch 5 Buchanan Rd./Del Oro Cir; (E) 20, D-6 Antioch 6 10th Street/Sommersville Rd. 20, D-3 Antioch 7 10th Street/I Street 20, E-4 Antioch BARRICADES 1 Reseda Way/Alvarado Dr. 55, D-2 Antioch 2 Vaquero Way/Silverado Dr. 55, D-2 Antioch 3 Barbano Ct./Silverado Dr. 55, D-2 Antioch 4 Robles Dr./Silverado Dr. 55, D-2 Antioch 5 Grande Dr./St. Christopher Ct. 55, D-1 Antioch 6 S. Francisco Way/Hacienda Way 55, D-1 Antioch 7 Monterey Dr./Putnam St. 20, D-7 Antioch 8 El Dorado Way/Mission Dr. 20, D-7 Antioch 9 Putnam St./Minta Ln. 20, E-7. Antioch . 10 Rio Grande Dr./San Jose Dr. 20, D-6 Antioch 11 St. Francis Dr./Rio Grande Rd 20, D-6 Antioch 12 Sycamore Dr./Mandarin Way 20, E-5 Antioch 13 Sycamore Dr./Catalina Ave. 20, E-5 Antioch 14 W. 18th Street/L Street 20, E-5 Antioch 15 W. 18th Street/Aster Dr. 20, D-4 Antioch 16 Crestview Dr./Daisy Way 20, D-4 Antioch 17 Poppy Way/betwn 18th & Aster Dr. 20, D-4 Antioch 18 Tulip Dr./Aster Dr. 20, D-3 Antioch 19 14th Street/MacCaulay St. 20, E-4 Antioch 20 Hooper St./Diamond St. 20, E-4 Antioch 21 Loma Ln./Diamond St. 20, E-4 Antioch 22 1 Street/Ninth St. 20, E-3 Antioch 23 1 Street/Eighth St. 20, E-3 Antioch 24 l Street/Seventh St. 20, E-3 Antioch 25 1 Street/Sixth St. 20, E-3 Antioch 26. , 1 Street/Fifth St. 20, E-3 Antioch 27 1 Street/Fourth St. 20, E-3 Antioch 28 I Street/Third St. 20, E-3 Antioch 29 H Street/Second St. 20, E-2 Antioch 30 H Street/First St. 20, E-2 Antioch • CONTRA COSTA COUNTY/OP AREA 33 Operations Section Movement Operations January, 1996 DEER CREEK RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A None BARRICADES A 1 Balfour Rd. 1 mi. W of Concord Ave. 61, A-5 CCC, CHP 2 Balfour Rd./Concord Ave. 61, D-5 CCC, CHP 3 Fariview Ave./Dainty Ave. 61, E-4 CCC, CHP 4 Fairview Ave./San Jose Ave. 61, E-3 CCC, CHP 5 Fairview Ave./Sand Creek Rd. 61, E-2 CCC, CHP • CONTRA COSTA COUNTY/OP AREA 34 Operations Section Movement Operations January, 1996 DRY CREEK>RESERVO.IR TRAFFIC CONTROL PLAN • THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAI' COORD. PERSONNEL A 1 Dainty Ave./Walnut.Blvd. 62, B-4 Brentwood 2 Dainty Ave./Minnesota Ave. 62, A-4 Brentwood BARRICADES A 1 Balfour Rd./Marsh Creek 62, A-5 Brentwood 2 Balfour/Ditch 61, E-5 Brentwood 3 Concord Ave. .1/2 mi. S. Balfour 61, D-6 Brentwood 4 Concord Ave./Briones Valley Rd. 87, D-1 CCC, CHP CONTRA COSTA COUNTY/OP AREA 35 Operations Section Movement, Operations January, 1996 FAY HILL RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 Moraga Rd./Donald Dr. 74, A-3 Moraga 2 Rheem Blvd./Moraga Rd. 74, A-2 Moraga 3 Rheem Blvd./Center St. 74, A-2 Moraga 4 Rheem Blvd.[Wood minster Dr. 74, A-2 Moraga BARRICADES 1 Ascot Dr.- 1/4 mi. W of Moraga Rd. 74, A-3 Moraga • CONTRA COSTA COUNTY/OP AREA 36 Operations Section Movement Operations January, 1996 LAKE ANZA RESERVOIR. TRAFFIC CONTROL PLAN THOMAS BROS • JURISDICTION. ZONE TCP# . LOCATION MAP COORD. PERSONNEL A 1 18Q/Solano Ave'. 36, B 7. CHP ; 2 1=8,0/Riverside Ave .` 36, A'6 CHP 3y McBr de Ave.;/Park Ave. 3618=6 EI Sob.rante BARRICADES A 1 McBryde/Dimm Way 36, B-6 EI Sobrante 2 Wildcat Canyon N of Dimm36, B-6 Richmond, 3 Wildcat Canyon/Park Ave. 36, B-6 EI Sobrante 4 Marin Ave./Casino Ave. 36, .B-6 San Pablo 5 Gerald/Casino Ave. 36, B-6 San Pablo 6 Marin Ave./Riverside 36, A-6 San Pablo 7 Yuba Ave./Shasta Ave. 36, B-6 San Pablo 8 Yuba Ave./Glen Ave. 36, B-6 San Pablo 9 McBryde Ave./Amador St. 36, A-6 Richmond 10 Riverside Ave./Amador St. 36, A-6 San Pablo 11 Glen Ave./Joel Ct. 36, A-6 San Pablo 12 Glen Ave./Brookside Ave. 36, A-6 San Pablo B TCP#. 1 Market Ave./23rd Ave. 35, 0-5. San. Pablo 2 Brookside Dr./23rd.Ave. 35.1 E-4 San Pablo 3 San Pablo Ave./Church Ln. 35, E-5 San Pablo 4 Market Ave./24th St. 35, E-5 San Pablo 5 Moran Ave./29th St. 35, E-6 Richmond 6 Vale Rd. btwn. San Pablo & Howard 35, E-5 San Pablo BARRICADES B 1 Powell St. btwn. Market & Dover 35, 0-5 San Pablo 2 Mason St. btwn. Market & Dover 35, E-5 San Pablo 3 Market Ave./Van Ness St. 35, E-5 San Pablo 4 26th St./Bush Ave. 35, E-5 Richmond 5 Bush Ave./27th St. 35, E-5 Richmond 6 Pine Ave./27th St. 35, E-6 Richmond 7 San Pablo Ave./Mason . 35, E-4 : San Pablo 8 San Pablo Ave./Van Ness St. 35, E-4 San Pablo 9 San Pablo Ave./Pullman 35, E-5 San Pablo.. 10 Moran Ave. btwn. 29th & 32nd 35, E-6 Richmond 11 Tulare Ave./32nd St. 35, E-6 Richmond 12 Tulare Ave./34th St. 35, E-6 Richmond • CONTRA COSTA COUNTY/OP AREA 37 Operations Section Movement Operations January, 1996 Lake Anza Reservoir (continued) ';.; • THOMAS BROS JURISDICTION ZONE TCP#' LOCATION MAP COORD. PERSONNEL C 1 Market Ave./23rd .St. 35;`D-5 San Pablo 2 Brookside Dr./23rd St. 35,: E-4 . San Pablo 3 Rumrill Blvd./Brookside Dr. 35; D-4 San Pablo 4 Rumrill Blvd. btwn Sutter & Bush 35, C-4 San Pablo BARRICADES C 1 Post/14th St. 35, D-5 San Pablo 2 Post/15th St. 35, D-5 San Pablo 3 Post/16th St. 35, D-5 San Pablo 4 Post/17th St. 35, D-5 San Pablo 5 Post/19th St. 35, D-5 San Pablo 6 Market/21 st St. 35, D-5 San Pablo 7 Brookside Dr./Mareiia Dr. 35, D-4 San Pablo 8 Brookside Dr./Mareiia Ct. 35, D-4 San Pablo TCP# D 1 Chesley Ave./ATSF R.R. track 35, C-5 Richmond 2 Chesley Ave./5th St. 35, C-5 County 3 Castro St./7th St./Filbert St. 35, B-6 Richmond BARRICADES D 1 Chesley Ave./Cherry St. 35, C-5 County 2 Gertrude Ave. btwn Kelsey & Filbert 35, C-6 Richmond 3 Filbert St./Alamo Ave. 35, C-6 Richmond 4 Filbert St./Duboce Ave. 35, C-6 Richmond 5 Filbert St./Sanford St. 35, C-6 Richmond 6 Filbert St./Willard Ave. 35, C-6 Richmond 7 Rilbert St./7th St./Castro St. 35, C-6 Richmond 8 Castro St. 100 yd. S #7 35, B-6 Richmond 9 Castro St. 100 yd. S #8 35, B-6 Richmond 10 Castro St. 100 yd. S #9 35, B-6 Richmond 11 Castro St. 100 yd. S #10 35, B-7 Richmond 12 Parr Blvd./3rd St. 35, B-3 County • 13 Parr Blvd/Garden Tract Rd. 35, B-3 County CONTRA COSTA COUNTY/OP AREA 38 Operations Section Movement Operations January, 1996 MALONEY RESERVOIR TRAFFIC CONTROL PLAN • THOMAS BROS... JURISDICTION ZONE` TCP# LOCATION COORD. PERSONNEL A 1 Appian WayLMann Dr 2; D 4` Prnole 2 San Pablo Ave./Appian Way 2, D-3 _ Pinole 3, . Tennent Ave./PIum;St 2, E-3 Pinole, 4 Tennent Ave./San Pablo Ave. 2 E-3 Pinole BARRICADES A 1 Appian Way/Belden St. 2, D-4 Pinole 2 Appian Way/Marlesta Rd. 2, D-4 Pinole 3 Appian Way/Nob Hill Ave. 2, D-3 Pinole 4 Encina Ave./Roble Ave. 2, D-3 Pinole 5 .Bay.View Farm Rd./Alfred Dr. 2, D-3 Pinole 6 Belfair Dr./Alfred Dr. 2, D-2 . Pinole 7 Sunny View Dr./Bay View Farm 2, C-3 Pinole 8 Fernandez Ave./Pear St. 2, E-3 Pinole .. • 9 Rosti, at 90.degree turn 2;`E-2 Hercules . 10y Marianola Wa /Glen Ct. 2, 0=4 Pinole 11 Ridgecrest Rd /Foothill Ave. 2, D=5 Pinole 12 Canyon Dr./Ridgecrest Rd. 2; D=5 Pinole • CONTRA COSTA COUNTY/OP AREA 39 Operations Section Movement Operations January, 1996 MARTINEZ RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE. TCP# LOCATION MAP COORD. PERSONNEL A 1 1680/Pacheco.Blvd. Exit 10, E-3 Pacheco 2 V.Wygal Dr./Pacheco Blvd. 10, C-2 Pacheco 3 Howe .Rd./Pacheco Blvd. 10, C-2 Pacheco 4 Waterfront Rd./1/4 mi. E of Waterbird Way 8, D-6 Martinez 5 Shell Ave./Marina Vista 8, 13-7 Martinez 6 1-680 1/4 mi. N of Marina Vista 8, B-6 Martinez off ramp BARRICADES 1 Arthur Rd./1-680 10, E-3 Pacheco 2 Shell Oil Refinery 1/2 mi. N 10, C-1 Pacheco of Reservoir • CONTRA COSTA COUNTY/OP AREA 40 Operations Section Movement Operations January, 1996 NORTH RESERVOIR <> TRAFFIC CONTROL_ PLAN • THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 G. l6nlock St /El Portal Dr. 36, A-411. EI Sobrante 2Moyers Rd./Alta Mira Dr. ,36, B-2 Richmond. 3 Birmingham Dr,/Shane Dr. 36, A.2 Richi mond 4 Church'Ln 1/4 mi. S of EIPortal 35, E-4 San Pablo BARRICADES A 1 Baywood Ln./Avon Ln. 36, A-3 EI Sobrante 2 Rollingwood Dr./Avon Ln 36, A-3 EI Sobrante 3 Annapolis St./Barnard St. 36, A-3 Richmond 4 Barnard St./Parker Rd. 36, A-3 Richmond 5 Joann Dr./Moyers Rd. 36, A-2 Richmond 6 Shane Dr./Hull Dr. 36, A-2 Richmond 7 Oxford Ave./Shane Dr. 36, A-3 Richmond TCP# B 1 San Pablo Ave./23rd St. 35, E-4 San Pablo 2 Brookside Dr./Rumrill 'BI. 3.5; D-4 San Pablo. 3 San. Pablo Ave./Lancaster Dr. 35, E-2 San Pablo BARRICADES 1 Parr Blvd./Giant Rd. 35, C-3 Richmond 2 11th St./Stonington Ave. 35, D-1 San Pablo 3 19th St./Wanlass Ave. 35, E-2 San Pablo 4 20th St./Wanlass Ave. 35, E-2 San Pablo • CONTRA COSTA.COUNTY/OP AREA 41 Operations Section Movement Operations January, 1996 PINE CREEK RESERVOIR TRAFFIC CONTROL PLAN THOMAS BROS, JURISDICTION ZONE TCP# LOCATION MAP COORD. PERSONNEL A 1 Walnut Ave./Stonehaven Dr. 50, B-6 Walnut Creek 2 Northgate Rd./Trails End 50, C-6 Walnut Creek 3 Arboledo Dr./Manzano Dr. 50, B-6 Walnut Creek 4 Arboledo Dr./Whitehaven 50, B-5 Walnut Creek 5 Valley Vista Rd./Ellesmere Dr. 50, B-5 Walnut Creek 6 Cedro Ln/W end Mi Elana Cir. 50, B-5 Walnut Creek 7 Ygnacio Valley Rd./Via Monte 50, A-4 Walnut Creek 8 Ygnacio Valley Rd./l/3 mi. E Oak Grove 50, B-4 Walnut Creek BARRICADES 1 Castle Rock Rd./Fire Trail 76, C-2 CCC, CHP 2 Pine Creek Rd./1/4 mi. from end 76, C-1 CCC, CHP 3 Castle Rock Rd./Diablo View Rd. 50, B-7 Walnut Creek 4 Creekmore Ct./Filbert Dr. 50, B=6 Walnut Creek 5 Withersed Ln./Marblehead Ln. 50; C-5' Walnut Creek 6 Kirby Ln./Ellesmere Dr. 50, B-5 Walnut Creek 7 Inverness Dr./Inverness Ct. 50, B-5 Walnut Creek 8 Deerpark Dr./Tamarisk Dr. 501 B-4 Walnut Creek 9 Grande Camino/Via Monte 50, A-5 Walnut Creek 10 Venado Camino/Via Mantella 501, A-4 Walnut Creek 11 Diablo Shadow Dr./Tamarisk Dr. 50, B-4 Walnut Creek 12 Perada Dr./N end Rock Oak Rd. 50, B-3 Walnut Creek 13 Rock Oak Rd./Valencia Ct. 50, B-2 Walnut Creek 14 Perada Dr./S end Rock Oak Rd. 50, B-2 Walnut Creek 15 Shadelands Dr./N. Via Monte 50, A-4 Walnut Creek 16 N. Wiget Ln./Mitchell Dr. 50, A-4 Walnut Creek TCP# B 1 Treat Blvd./Torino Ct. 50, B-1 Concord 2 Treat Blvd./Bethany Ln. 49, E-2 Concord 3 Minert Rd./Argonne PI. 49, E-2 Walnut Creek 4 Monument Blvd./Virginia Ln. 47, D-6 Concord 5 Monument Blvd./Monument Ct. 47, E-5 Concord 6 Willow Pass/Fry Way 47, D-3 Concord • 7 Willow Pass/Hotel Way 47, C-3 Concord 8 Market St./Sutter St. 47, D-2 Concord CONTRA COSTA COUNTY/OP AREA 42 Operations Section Movement Operations January, 1996 SAN PABLO RESERVOIR TRAFFIC CONTROIL PLAN THOMAS BROS • JURISDICTION, ZONE TCP# LOCATION . MAP COORD. PERSONNEL A 1 Amador St /Alpine Rd 36, ,5 A- San Pablo;. 2 180/EI Portal on/off ramps 36, A-4 Richmond 3 San Pablo Dam Rd %Morrow Dr:. 3;6, A 4 San Pablo. 4 Appian Way/Corte Arango 3;6, D 2 EI Sobrante 5 : Ualley ViewChristopher Ct 39, A=3 CCC,`CHP; 6 San Pablo Dam Rd /Old'San Pablo Dam Rd. 41;-`C-1 CCC, CHP BARRICADES 1 2 St. James Dr./Hillcrest Rd. 36, C-4 EI Sobrante 3 La Cresenta Rd. 1/4 mi. S San Pablo 36, C-3 EI Sobrante Dam Rd. 4 Fariss Ln./Foster Ln. 3.6, C-3 EI Sobrante 5 La Paloma Rd./Appian Way 36, C-2 EI Sobrante 6 Driftwood Ct./Pebble Dr. 36, D-2 EI Sobrante. 7 Santa Rita Rd. 1/4 mi. SE Appian 'Way 36, C-3 EI Sobrante 8 Wesley Way/Harmon Rd 36, C-4 El Sobrante 9 Clark Rd./Jana Vista 3.6, D-4 EI,Sobrante, 1.0 Linden Ln./Elmwood Rd. 3,6, D-4 EI Sobrante 11 Valley:Ln /Elmwood Rd. 36, D.-4 EI Sobrante 12 Greenidge Dr:/Upland .Dr. 36, D-4 Richmond 13 ..Sheldon Dr./Utah Dr. 36,. E-3 Richmond ` 14. May.Rd./Santa Rita Rd. 36,,E-3 Richmond .15 Castro Ranch.Rd /Amend Rd. 39, B-5 CCC, CHP TCP# B 1 Willow Rd./San Pablo Dam Rd. 36, A-5 San Pablo 2 Kirk Ln./San Pablo Ave. 36, A-6 San Pablo 3 23rd St./Rheem Ave. 35, D-6 Richmond 4 Costa Ave./13th St. 35, C-6 Richmond 5 7th St./ATSF Railroad Crossing 35, C-6 Richmond 6 Enterprise.Ave./ATSF Railroad 35, .C-7—, Richmond 7 Castro St /S..Pacific.Railroad Crossing 37,,A-2 Richmond 8 Moyers Rd;/Joann.Dr. ,.36, A-2 Richmond. 9 Canterbury Dr /Shane Dr. 36, A-3 Richmond : 10. Robert H. Miller Dr./San Pablo Ave. 35, E-1 Richmond 11 Griffin Dr./Giant Hwy: 1, D-7 Richmond • CONTRA COSTA.COUNTY/OP AREA 43 Operations Section Movement Operations January, 1996 SOBRANTE CLEARWELL TRAFFIC CONTROL PLAN THOMAS BROS JURISDICTION ZONE TCP# LOCATION MAP COORD. `` PERSONNEL A 1 San Pablo Dam Rd./Valley View Rd. 39, A-4 EI 'Sobrante 2 Valley View Rd./Christopher Ct. 39, A-3 EI Sobrante 3 San Pablo Dam Rd./La Honda 36, E-4 EI Sobrante BARRICADES 1 Olinda Rd./Valley View Rd. 39, A-4 EI Sobrante 2 San Pablo Dam Rd./D'Avila Way 39, A-4 EI Sobrante 3 La Honda Rd./La Honda Ct. 39, A-4 EI Sobrante 4 La Honda Rd./Carter Ct. 39, A-4 EI Sobrante 5 La Honda Rd./Holly Ln. 39, A-4 EI Sobrante • • CONTRA COSTA COUNTY/OP AREA 44 Operations Section Movement Operations January, 1996 SUMMIT RESERVOIR TRAFFIC CONTROL_ PLAN • THOMAS BROS JURISDICTION ZONE TCP# LOCATION : MAP` C0 ORD. PERSONNEL A 1 Arlington Ave./1-4 mi. N of Ardmore 41,A-7Kensington 2 Cambridge Ave./Beloit Ave. 41 , A-7 Kensington . 3 Grizzly Peak Blvd;/Beloit Ave. 41 , B-,7 Kensington 4 Canon Dr./Central Park Dr. 411 C'7 Kensington BARRICADES 1 Stanford Ave./Yale Ave. 41, A-7 Kensington 2 Yale Ave./Princeton Ave. 41, A-7 Kensington 3 Amhorst Ave./Princeton Ave. 41, A-7 Kensington 4 Arlington Ave./Ardmore Rd. 41 , A-7 Kensington 5 Ardmore Rd./Coventry Rd. 41, A-7 Kensington • CONTRA COSTA COUNTY/OP AREA 45 Operations Section Movement Operations January, 1996 This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 46 Operations Section Movement Operations January, 1996 i,# ,, ' .. $ �R# �,x�_ - F'�Ci �„'�`-, s ��� �`��, ,� � ,��� . ,w ,h � ,�Y, , � :�`a ,� :p � ,., �y. f �� ,i ��; � �, nY�; � - .. 1' xj ti , ^phi 1' ##H ... ���� ...� ANIMAL SERVICES OPERATIONS • OBJECTIVES This branch describes the concepts and policies used in providing animal services operations in a disaster. The objectives of disaster animal services operations will be to: • Provide humane care and handling of animals during and after disasters by providing emergency shelters and animal assistance stations for treatment, referral or humane euthanasia. • Assist emergency response teams with animal-related problems. • Assist with evacuating animals from threatened areas. • Remove or dispose of dangerous or dead animals. • Provide rabies control. • Maintain records of relocated animals. • SPECIFIC TERMS No special terms exist in this material. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan, page xiii. EMERGENCY ACTIONS Contra Costa County Animal Services staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan, page 5. Actions for response to a radiological emergency are located in Radiological Operations. ORGANIZATION AND RESPONSIBILITIES Contra Costa County/Operational Area The Contra Costa County Animal Services Department provides countywide animal control services. The Animal Services Officer, or designee, will serve as the County Animal Services Coordinator. • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Animal Services Januarv, 1996 The County Animal Services Coordinator will: • Coordinate the countywide provision of animal services. • • Submit requests for support and other relevant information, to State OES Coastal Region, as needed. • Coordinate the countywide provision of animal services support, to include maintaining and securing shelter facilities for treatment, referral or humane euthanasia. • Assist other services in providing assistance to people affected by a disaster. • Assist emergency response teams with animal-related problems. • Make arrangements for the removal or disposal of dangerous or dead animals. A list of organizations locally available to support disaster animal services operations is provided in the Operations Guide, Enclosure 2, Supporting Organizations and Responsibilities. POLICIES AND PROCEDURES General policies and procedures for animal services operations in a disaster are provided below. A checklist of actions and specific information about disaster • animal services operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are! provided in Radiological Operations • The highest priorities for all county operations following a disaster will be to save lives and protect property of the citizens of the county. Therefore, the first efforts by Animal Services will be to provide assistance to departments involved in those activities. This may include but is not limited to: * Using Animal Services radio-equipped vehicles in conducting reconnaissance of areas of Contra Costa County to which they may be assigned. * Providing radio-equipped vehicles for use by Building Inspectors, if required. It also must be recognized that the care of injured, dead and displaced animals can become a significant health and safety issue after a disaster. Because of this, Animal Services must balance its support of other functions with its primary mission to attend to the needs of animals throughout the county after a disaster. • Consideration will be given to the possibility of establishing temporary facilities in the areas where the greatest need for animal services exists in addition to the permanent facility. • CONTRA COSTA COUNTY/OP AREA 2 Operations Section Animal Services January, 1996 Enclosure 1 • STAFF AND LOCATION The following personnel will staff the Animal Services function at the: Engineering Operations Center 255 Glacier Drive Martinez An alternate center will be set up as required. ANIMAL SERVICES COORDINATOR (also serves as Ground Section Leader II, Ground Reconnaissance in the Engineering Operations Center.) Chief Animal Control Supervisor, Animal Services Department Animal Control Lieutenant, Animal Services Department TECHNICAL CONSULTANT Director, Animal Services Department CONTRA COSTA COUNTY/OP AREA 1 Operations Section Animal Services Januarv. 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 2 Operations Section Animal Services January, 1996 Enclosure 2 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Animal Services Department is responsible for ensuring that the missions outlined in this branch are carried out.. The following organizations may be available to support them'in this mission: Local 1/etenn`arians Assist with care of sick animals, Provide humane euthanasia services. Local Kennels & Stables Provide temporary care of displaced or stray animals. Local Humane or Animal Care Centers Assist with the care of'animals left stray or animals of those in,shelters. CONTRA COSTA COUNTY/OP AREA 3 Operations Section Animal Services January. 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 4 Operations Section;.. Animal Services January, 1996 Enclosure 3 • ANIMAL SERVICES. COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Prepare plans and SOPS outlining Animal Services procedures, priorities.and techniques for: • Mobilizing Animal Services personnel; • Relocating animals; • Setting up animal shelters and assistance stations; 0 Disposal of dead animals; • Maintenance of records of relocated animals; and • Control of rabies. Prepare prescripted public information announcements to be released through the County PIO in an emergency. Coordinate Animal Services plans with the Engineering Operations Center plans. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Conduct staff trainings in Animal Control disaster procedures. Conduct staff trainings in emergency radio communications methods. Conduct staff trainings in ground reconnaissance and damage reporting in conjunction with other Damage Assessment personnel. Ensure that all Animal Services staff receive training in home/personal emergency preparedness. Prepare and maintain all necessary supplies and equipment at the Engineering Operations Center and Animal Services facility. • CONTRA COSTA COUNTY/OP AREA 5 Operations Section Animal Services January, 1996 DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Continued • Make sure all department/division buildings have a Risk Management Emergency Action.Plan for staff and building safety., It should contain:' • What staff are exFected q..following an emergency. • Lists,of what department operations need to continue and the staff required • List which sta#fcould be`reassigned. Review and update annually. Submit changes to Risk Management and OES. Identify department/division staff to serve on the Financial Recovery Team during.disaster response. Be sure they get trained. CONTRA COSTA COUNTY/OP AREA 6 Operations Section Animal Services January, 1996 DATE/TIME INITIALS .ACTION ';. EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin an Activity Log. Bring it .with you to the Engineering Operations Center, if activated. Document• • Messages received. • Actions taken. Review disaster plans and SOPs with staff. Estimate required materials and procure any needed supplies. When Engineering Ops Ctr is activated, request staff to get to EOC. Make preliminary decisions, as able, on the location of • animal assistance stations and shelters. FLOODING/DAM FAILURE Coordinate with Law Enforcement and Fire and Rescue Coordinators any required localized animal evacuation deemed necessary. CONTRA COSTA COUNTY/OP AREA 7 Operations Section Animal Services January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Read this entire checklist and, if necessary., annex .material. If.no.t.already done, N.gin.an.EQC Activity Log. Document: Messages received and your `response • Actions taken • Requests for. resources; requests.filled. ` Contacts with cities and other counties. • Contacts with your department operations center. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. • Your time on duty. Gather field information about emergency situations your field personnel are managing. Give information to Situation Analysis in the County EOC. Update information regularly. Maintain information on availability of Animal Services staff and equipment. • Coordinate assistance to,emergency response teams in dealing with animal-control'problems. Coordinate establishment of emergency animal shelters, as needed. Coordinate the establishment of emergency animal assistance stations, as needed. Work with Red Cross for the sheltering of animals belonging to sheltered people. Be sure that procedures are in place for maintaining records on relocated animals. Coordinate the removal and disposal of dead or dangerous animal, as needed. Provide information to the PIO regarding animal treatment, shelters, evacuation, etc. for release to the public. . CONTRA COSTA COUNTY/OP AREA 8 Operations Section Animal Services January, 1996 DATE/TIME INITIALS ACTION iEMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) Work with the Health/Medical Coordinator to implementation of procedures for rabies control, if required. Identify staff to work with the Financial Recovery Coordinator to ensure proper documentation and materials are maintained for reimbursement. Request additional personnel, equipment and material to support department emergency operations through Resources and Support. Resource requests should include: * Reason for the. request; • Date/time needed; • Specifics, including the number and type of resources needed, and the name of the individual to whom they are being sent; and • Destination of resources. rAssist Damage Assessment with ground reconnaissance, as available. . Provide communications support to other services, as able. • CONTRA COSTA COUNTY/OP AREA 9 Operations Section Animal Services Januarv, 1996 DATE/TIME INITIALS ACTION RECOVERY Identify staff to. continue working with the Recovery ;Team. This person vviill check documents created during. the rips activities to be sure, all necessary,.data is .managed ese activities''may go on for years. Work with Service Chiefs to identify county staff for.the. DAC Work with the FrnanciaLRecovery Coordinator for rnore:`details * County-staff for the.DAC..would include: Animal Services to help people identify lost animals, what to do with sick;or injured animals, etc.; Social Services staff to help with childcare, unemployment claims, etc.; Mental Health staff.to.help.,with counseling following the event; Assessor staff.to,.'help. estimate..damage claims according to property:value, etc„ Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare-a summer re p y. port on animal:services.operations during the: emergency lessons learned, changes to the current plan etc.` Submit it.to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. • CONTRA COSTA COUNTY/OP AREA 10 Operations Section Animal Services January, 1996 r: . . } ;k A `:� '..- � ^� - rrz.v, `Cx. .,r :. H ., �;:. '�` . , ,, , _.. CARE AND SHELTER • OBJECTIVES This annex describes the organization, policies and procedures required to comfort and care for disaster victims. Care and shelter operations includes feeding, clothing and sheltering people on a mass care basis. Disasters caused by natural, technological and radiological events require immediate actions from Care and Shelter Staff. This material also cites authorities and specifies the public and private organizations responsible for providing mass care and welfare inquiry services. The objectives of care and shelter operations are to: • Provide food, clothing, shelter and other necessities of life, on a mass care basis, to people unable to provide for themselves as a result of a disaster. • Provide an inquiry service to reunite separated families or respond to inquiries from relatives and friends outside the affected areas. • Assure an orderly transition from mass care, to separate family living, to post- disaster recovery. • Prepare fallout shelters for,occupancy and operation in a nuclear emergency. • Organize and manage fallout shelters. SPECIFIC TERMS Mass Care/Mass Care Facility A location, such as a school, where disaster victims may receive assistance. A person may find temporary lodging, feeding, clothing, registration, welfare inquiry, first aid or essential social services at this site. These facilities will be staffed by volunteers and assigned trained staff during the emergency period. Shelter Manager An individual who provides for the internal organization, administration and operation of a shelter facility. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan, page xiii. EMERGENCY ACTIONS Contra Costa County care and shelter staff have special tasks to complete before, • during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases CONTRA COSTA COUNTY/OP AREA 1 Operations Section Care & Shelter March, 1996 outlined in the Basic Plan, page 5. Actions for response to a radiological emergency are located in Radiological Operations. • ORGANIZATION AND RESPONSIBILITIES American Red Cross By Federal Charter, the American Red Cross (ARC) is mandated to provide disaster relief in peacetime emergencies. In California, the American Red Cross, the State Office of Emergency Services (OES) and the Department of Social Services have created an operating relationship. The following references outline ARC responsibilities: • Federal Law 36-USC-3; • Public Law 93-288 (Federal Disaster Relief Act of 1974); • Statement of Operational Relationships (ARC and OES); • Memorandum of Understanding (ARC and Social Services). The Red Cross agrees to provide: • Emergency lodging for disaster victims in public or private buildings. • Food and clothing for people in emergency mass care facilities. • Food for disaster workers if normal commercial feeding facilities are not available. • Registration and inquiry service. The Red Cross acts cooperatively with state and local governments and other private relief organizations to provide emergency mass care to people affected by disasters in peacetime. There is no legal mandate for Red Cross involvement in a State of War Emergency, but, by decision of Chapter Boards of Directors, the Red Cross Chapter Disaster Committees in California may, if incorporated into the war emergency plans of political subdivisions, serve as a component of emergency management to help with emergency mass care operations. In Contra Costa County, the Bay Area Chapter of the American Red Cross does participate in emergency management. Specific actions for the American Red Cross and the County Care and Shelter Coordinator during radiological emergencies are listed in the Radiological Operations Guide. i CONTRA COSTA COUNTY/OP AREA 2 Operations Section Care & Shelter March, 1996 Local (Cities) • Each city within Contra Costa County should create an emergency management system, identify specific city staff as an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with shelter needs, each city should designate a member of its Emergency Management Staff to act as the Local Care and Shelter Coordinator for the city. This city staff person may or may not have other assigned duties in the city EOC. A likely candidate for this position is the manager of the city's parks and recreation department. The Local Care and Shelter Coordinator will need to establish contact with the American Red Cross to manage shelter activity for the city. If the Red Cross does not authorize or sanction a shelter within the city, the city will incur all costs for the shelter. The Red Cross will pay for operations in shelters set-up, identified or sanctioned by the Red Cross Staff from the Contra Costa Red Cross will be at the Contra Costa County EOC in a large disaster that affects the county at large; otherwise, in a local emergency, only affecting a single city, the Red Cross may staff the Local (city) EOC. Contra Costa County/Operational Area • Contra Costa County Care and Shelter staff assume responsibility for shelter needs of the unincorporated sections of the county. As appropriate, county shelter staff will review mutual aid requests from the cities, contact the Local Care and Shelter Coordinator, and provide a response. If a disaster affects more than one city, the county may activate the Contra Costa County EOC and county staff will assist city shelter activities. The Contra Costa County Social Services Director is a member of the Contra Costa County Emergency Management Team. As such, the director becomes the County Care and Shelter Coordinator and is responsible for shelter management in the unincorporated areas of the county. The County Care and Shelter Coordinator has the responsibility for managing county government resources, requesting and responding to mutual aid forces and providing support to the Red Cross. As necessary, shelter management will expand to meet the size of the emergency. In a very large peacetime disaster, there may be a requirement for a Mass Care Services Coordinator and an Assistant Chief for Mass Care Centers (both county government designees) to assist the Care and Shelter Coordinator. The expanded organization for radiological emergencies is described in the Radiological Operations Guide, Enclosure 10. • CONTRA COSTA COUNTY/OP AREA 3 Operations Section Care & Shelter March, 1996 County agencies and private organizations locally available to support care and shelter operations are listed in the Operations Guide, Enclosure 2, Supporting Organizations and Responsibilities. Mutual Aid Region If local resources are insufficient to meet care and shelter needs within the county, the County Care and Shelter Coordinator may request mutual aid through the Regional Care and Shelter Coordinator at State OES Region II. If a present or anticipated emergency is so great that it requires the resources of one or more counties, the Regional Care and Shelter Coordinator will be responsible for organizing and coordinating the dispatch of resources from within the region to the affected areas. The Regional Care and Shelter Coordinator will submit requests for support to the State Director of Care and Shelter. State and Federal State and federal shelter activities are described in the State Emergency Plan, Annex G. POLICIES AND PROCEDURES General policies and procedures for care and shelter operations in a disaster are provided below. A checklist of actions and specific information about disaster care and shelter operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Operations, and the Operations Guide. • Peacetime Emergencies. Peacetime emergency operations differ from possible radiological emergencies because magnitude of a catastrophic disaster (Level III) would be much less than a crisis relocation or attack situation. In almost all peacetime disasters, the Red Cross will provide the bulk, if not all, of the mass care services, and schools and churches will fulfill the need for shelter. Usually, people will be able to evacuate in their private automobiles, so that transportation would be available between the shelters and one or more central feeding facilities. Also, since many evacuees in peacetime disasters choose to stay with relatives, friends, or in hotels or motels, the percentage of people going to public shelter will vary from almost zero up to 25 percent. • Radiological Emergencies. If a nuclear attack is thought likely, it is expected that almost all people from identified hazard areas will be evacuated and that provisions will be made for most people in the state to be lodged in mass care facilities of either a public or private nature. People will remain in lodging facilities in a crisis relocation situation but move to fallout shelter if there is an attack warning. In reality, most lodging facilities must be upgraded to provide fallout protection. In radiological emergencies, the Red Cross does • not have a mandate to participate in providing care and shelter. However, in CONTRA COSTA COUNTY/OP AREA 4 Operations Section Care & Shelter March, 1996 Contra Costa County, the Red Cross is incorporated into the Contra Costa County Emergency Management Organization and may assist in providing such services. Because of the magnitude of the care and shelter task in radiological emergencies, the County Care and Shelter Organization will be different from, more complex than, and greatly expanded over its peacetime counterpart. The limited number of people in reception areas with relevant skills must be helped by others, including the.evacuees. Consequently, during radiological emergencies, State and County Social Services/Welfare Departments, the American Red Cross and other service organizations must provide the nucleus of a Care and Shelter Organization. This nucleus will be supported by evacuees with relevant skills, people related to or associated with essential workers, and organizations and residents of the reception area not otherwise involved in essential activities and functions. • Registration and Inquiry Operations. In peacetime, the Red Cross has responsibility for Registration and Inquiry (Disaster Welfare Inquiry) operations. The Red Cross has trained Disaster Welfare Inquiry workers, a system to recruit volunteer workers and a tested program to handle mass inquiries. During most disasters, a Registration and Inquiry Center is established in the Red Cross Chapter office located near the disaster or in an office nearby. But, in large-scale disasters where the Red Cross has established a Headquarters for Disaster Operations, the Center will be located there or nearby. In a radiological emergency, Registration and Information Coordinators in Reception and Care Centers have responsibility for registration as shown in the Radiological Operations Guide, Enclosure 10. There is often a delay between the onset of a disaster, the time that a Registration and Inquiry Center can be set up and staffed, and the time that it takes to identify residences that may have been damaged or destroyed. A temporary moratorium on inquiries may be declared until the system becomes operational. This moratorium is generally 72 hours. Communications: Communications are established between the center and shelters, hospitals, and coroners offices or morgues. Registration lists and location changes are sent to the center daily, if possible, or more often if practical and necessary. Most inquiry and response information is sent by teletypewriter exchange (TWX) so as to provide a written record of the communications. Although every effort is made to locate all victims, some people whose homes may have been damaged will relocate but not register. Therefore, records will seldom, if ever be complete. Public information broadcasts advising people to register and to notify relatives of their location will help inquiry operations. i • Lodging Operations CONTRA COSTA COUNTY/OP AREA 5 Operations Section Care & Shelter March, 1996 Site: In large disasters, all suitable buildings, other than those being used for other emergency functions, may be used for lodging. Schools are the preferred facilities for lodging, as they are public facilities and can hold many • people. Churches are also appropriate, as they are often large and often have feeding facilities on the premises. When possible, most of the lodging operations will be done by personnel normally associated with the facility. Or, in large disasters the relocatees themselves, under the supervision of the facility manager, are expected to help with many, if not most, of the operations. Arrangements have been made in advance with owners or managers of many facilities in Contra Costa County for use in large disasters and in small disasters that require many different shelter sites. The Contra Costa American Red Cross maintains the list of lodging facilities. Medical Assistance: Only minimal health needs will be attended to in lodging facilities. If possible, sick people will be transferred to medical facilities. In large disasters, commercial lodging facilities such as motels and hotels should be reserved for the infirm who require above average comforts and conveniences. Animals: Pets will not be allowed in lodging facilities but will be cared for in animal shelters or veterinarian's facilities. • Feeding Operations. Location: In peacetime emergencies, plans will be made for mobile feeding, to include feeding at the scene of the disaster; providing refreshment services at hospital waiting rooms, morgues, and places where disaster victims and emergency workers congregate; and delivering food to people in isolated areas. Mass Feedina: In most disasters, it is expected that a central facility will be set up for mass feeding and that most of -the feeding operations will be done by personnel associated with that facility. Where possible, the owners or managers of feeding establishments will manage the mass feeding operations. Mass feeding schedules will be provided to Lodging Facility Managers. Special diets will be provided as required. Food Supplies: Arrangements will be made with 24-hour restaurants and fast food outlets to provide supplies of food initially, until mass feeding operations can be organized. Government-provided food will be obtained, if possible, and food supplies donated in bulk should be used to the extent possible. • Fallout Shelter Operations Facility and Staff: Where possible, and if lodging facilities have been designated for use, as fallout shelters, Lodging Facility Managers also will CONTRA COSTA COUNTY/OP AREA 6 Operations Section Care & Shelter March, 1996 function as Fallout Shelter Managers. People assigned to lodging facilities will make up the basic labor force for fallout shelter upgrading operations. • Reception and Care Centers will function as Fallout Shelter Complex Headquarters after movement to fallout shelters. Emergency Workers: Law enforcement personnel will maintain peace and order at feeding facilities, and fire personnel will perform fire safety inspection and surveillance of the feeding facilities. Operational control of emergency service personnel (fire, law, etc.) assigned to fallout shelters will remain with their respective Local Coordinators. Command: Contact will be maintained with the local EOC, which will serve as the source of emergency information and guidance. If communications to the EOC have been severed, the Emergency Alert System will be constantly monitored. • CONTRA COSTA COUNTY/OP AREA 7 Operations Section Care & Shelter March, 1996 CARE AND SHELTER • OBJECTIVES This annex describes the organization, policies and procedures required to comfort and care for disaster victims. Care and shelter operations includes feeding, clothing and sheltering people on a mass;:care basis: Disasters caused by natural, technological and. radiological events require immediate actions from Care and Shelter Staff. This material also cites authorities and`specifies the public and private:organizations responsible for 'provid+'ng mass-care and welfare inquiry services. The objectives of care and shelter operations are to: • Provide food, clothing, shelter and other necessities of life, on a mass care` basis, to people unable to provide for themselves as a result of a disaster. • Provide an inquiry service to reunite separated families or respond to inquiries from relatives and friends outside the affected areas. • Assure an orderly transition from mass care, to separate family living, to post- disaster recovery. • Prepare fallout shelters for occupancyand operat+on in a nuclear emergency. • Organ+ze:antl manage fallout shelters. SPECIFIC TERMS Mass Care/Mass Care Facility A location, such as a school, where disaster Victims may receive assistance. A person may y find temporary lodging, feeding, clothing; registration, welfEire 'inquiry, first aid or essential social services at this site. These facilities will 6e, staffed by volunteers and`assigned trained staff during the emergency period Shelter Manager An individual who provides for the interna! organization, 'administration and operation of a shelter facility. For.an explanation of other emergency management terms'used'`in this.material,' please review the Definitions section'in the Basic Plan, page xui ` EMERGENCY ACTIONS. Contra Costa County care and shelter staff have special tasks to complete before, • during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases CONTRA COSTA COUNTY/OP AREA 1` Operations Section Caret& Shelter March, 1996 outlined in the Basic Plan, page 5. Actions for response to a radiological emergency are located in Radiological Operations. • ORGANIZATION AND RESPONSIBILITIES American Red Cross By Federal Charter, the American.Red.,Cross (ARC) is mandatedto provide disaster relief in peacetime emergencies :In California,,the American Red Cross, the State Office of Emergency Services (OES) and the"Department,of. Social Services have created an operating relationship. The following references outline ARC responsibilities: • Federal Law 36-USC-3; • Public Law 93-288 (Federal Disaster.Relief,Act of.1974); • Statement of Operational Relationships (ARC and OES); Memorandum,of..Understand;ing (ARC,;and. Social Services), The Red Cross agrees to provide: • Emergency lodging for disaster victims in public or private buildings.,,,, •. Food and clothing for people in emergency mass care facilities • • Food for 'disaster'vvorkers if'normal commercial feeding facilities are not available. • Registration and inquiry service. The Red Cross. acts, cooperatively with state.and local governments.and other private relief organizations to provide emergency mass care to people,affected by disasters in peacetime. There is no legal mandate.for. Red.Cross.involvement in,a State of War Emergency,.but,. by,decision otChapter.Boards of,.Directors, the Red. Cross Chapter Disaster Committees in California may, if incorporated into the war emergency plans of political subdivisions, serve as a component of emergency: management.to help with emergency mass care operations. In Contra Costa County, the Bay Area Chapter of the American Red Cross does participate in emergency;management. Specific actions for the American Red. Cross and the County Care and Shelter Coordinator.during radiological emergencies are listed in the Radiological Operations Guide'. CONTRA COSTA COUNTY/OP AREA 2 Operations Section Care & Shelter March , 1996 Enclosure 2 • SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Social Service Department is responsible for ensuring that the missions outlined in this branch are carried out. The following organizations may be available to support them in this mission: School Districts In cooperation with the Red Cross, provide facilities for the establishment of shelters. Identify school personnel to work in shelters upon request of the Red Cross or County Care and Shelter Coordinator within priority and availability of personnel. School district staff may assist in registration of incoming shelterees. Health Services Department, Mental Health Division Provide Critical Incident Stress Debriefings for victims at shelters or other locations. Animal Services Department (Animal Services) Establish.holding.facilities for pets of citizens in shelters, as requested and within ayail.ability of resources. Radio Amateur Civil Emergency Services (RACES) Provide communication to shelters. Salvation Army Ministerial Organizations Other Volunteer Organizations May help with feeding operations. May help with registration and inquiry operations. Assist with providing counseling to victims. Assist with collecting and distributing clothing, and other goods, to disaster victims. May provide financial assistance to victims. CONTRA COSTA COUNTY/OP AREA 3 Operations Section Care & Shelter January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 4 Operations Section Care & Shelter January, 1996 Enclosure 3 CARE AND SHELTER COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Annually: • Review the Memorandum of Understanding between the American Red Cross and Contra Costa County. Update it as necessary. Submit it through the appropriate channels for adoption. • Review current status of shelter/disaster site inventory. • Review current list of fallout shelters. • Reviewcommunications links between County and ARC. Work with the Red Cross and prepare plans and SOPS outlining care and shelter procedures, priorities and techniques for: • Operating Mass Care facilities, including provisions for feeding, clothing and managing shelter facilities; • Managing disaster inquiry; • Identifying Red Cross role in radiological emergencies; • Organizing and managing fallout shelters; and • Creating callout lists of professional and volunteer personnel. Ensure.any care and shelter operations plans work with the Contra Costa County Emergency Plan. Conduct staff training in care and shelter disaster procedures. Make sure care and shelter management and staff identified as Shelter Managers have training in the types of documentation necessary for recovery. Be sure the county has a sufficient number of staff to operate shelters, under the provisions of the American Red Cross Shelter Manager's Course., • Work with Personnel Department to identify county • staff to train as Shelter Managers. • Work with School Districts to train school personnel. CONTRA COSTA COUNTY/OP AREA 5 Operations Section Care & Shelter Januarv, 1996 DATEMME INITIALS ACTION PREPAREDNESS PHASE (Continued) Be sure that all Social Services staff are trained in home and personal emergency preparedness; train regular staff about the County Emergency Plan and their role and responsibility. Make.sure all department/d vision.bui.ldings have a Risk Management Emergency Action Plan for staff and building safety t should contain information about what staff are.expected to Ido following an emergency. Be sure it lists what department operations need to continue and the staff required., Staff.reassignments should also be addressed. Review and, update annually. Submit changes to Risk Management and OES. Identify department/division staff to serve on the Financial.Recovery Team during disaster response. Be sure they get trained. • CONTRA COSTA COUNTY/OP AREA 6 Operations Section Care-& Shelter January, .1996 DATE/TIME INITIALS ACTION • EMERGENCY, PERIOD/PRE-IMPACT'PHASE Upon notification.of a Warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing ituation. Begin an Activity;Log. Document• • Messages received: • Actions taken. • Requests filled. Review disaster plans;and SOPs with staff. Estimate required materials and procure any needed supplies. When EOC is activated, request EOC staff to get to EOC. , i CONTRA COSTA COUNTY/OP AREA 7 Operations Section ^--- 0 n.__.. DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE "Uponnotification of ars actual.?emergency, get yourself to • the EOC. Identify yourself as the CARE AND SHELTER COORDINATOR. Set up your work station. Get a briefing from Situation Analysis staff, or most senior emergency manager:` If.Red Cross is not present; contact the Contra Costa Office by phone`(603-'74001 or by RACES. If not already done, begin`EOC Activity Log. Document: • Messages received. •' Actions takenr • Requests filled. Your,time on duty. • Contacts with city shelter staff. • Contacts with shelters. Work with EOC staff to identify, staff and manage staging areas for incoming mutual aid. Review this entire checklist with:,other Care and Shelter • staff and Red Cross, and if`necessary,review branch material. Identify staff to. work on the Recovery Team and with the Financial Recovery Coordinator to ensure proper documentation and materials are maintained for reimbursement. Identify the need for establishing a shelter. When a shelter is activated, be sure registration and inquiry services begin. Make sure your support staff work with Red Cross to select shelter site. Consider access routes and methods of getting there. Consider backup sites in the..event the disaster changes �locat:ion. (For example, a`hazardous materials cloud could change directions with the wind: If this is a,large scale disaster, begin contacts with`cities to determine city needs for shelters and the activity begun. Document conversations and actions taken. CONTRA COSTA COUNTY/OP AREA 8 Operations Section Care & Shelter . January, 1996 DATE/TIME INITIALS ACTION • EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) Following an earthquake be sure possible shelter sites are inspected. Contact the Construction and Engineering Coordinator to request inspection. At the outset, contact shelters hourly to check on status and resource needs. Provide hourly reports to Situation Analysis on location, capacity and other data on the shelter site(s). Establish communications with outside contacts. If phones are out, use other means, such as RACES. Gather field information about emergency situations your shelter personnel are managing. Give information to Situation Analysis in the County EOC. Such information may include: number of.people sheltered, the victims' homes and/or businesses damaged or destroyed, fatalities, etc. • Work with EOC staff to identify, staff and manage staging areas for incoming mutual aid. Be sure support.staff contact facility staff or shelter staff at the selected site to determine what resources are needed. Work with Red Cross to obtain necessary resources. To request personnel or equipment that Red Cross cannot obtain complete resource requests and send to the Resources Group. Resource requests should include: Reason for the request; Date/time needed; Specifics, including the number and type of resources needed, and the name of the individual to whom they are being sent; and * Destination of resources. • CONTRA COSTA COUNTY/OP AREA 9 Operations Section Care & Shelter January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE • (Continued) Talk with the Movement Coordinator (Law Enforcement) about the possibility of evacuations. If evacuations are needed:. • Talk with. thel Transportation staff in.Resources. Be sure they.are aware and involved with getting staff and vehiclesfor.moving citizens, institutionalized, or infirm,peop{e • Be willing to provide data on shelter sites, accessibility and number of affected people. Make sure the Public Information Officer broadcasts information on shelter locations and where to inquire of lost. Contact .State O.ES Coastal.Region with any mutual aid request. Tell the County Resources Group about your request to State OES, so incoming activities do not disrupt resource response. • CONTRA COSTA COUNTY/OP AREA 10 Operations Section Care & Shelter January, 1996. DATE/TIME INITIALS ACTION • RECOVERY Identify staff to become part of the Recovery Team. This person will check documents created during the response activities to be sure all necessary data is managed. These activities may go on for years. Identify Social Service Department personnel to staff the Disaster Application Centers. Consideration should be given to the following special needs: • Translators will be needed; • Childcare needs to be provided while parents attend presentation of available funds and time spent on forms; Complete all activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique sessions. Prepare. a.summary report on care and shelter operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. • CONTRA COSTA COUNTY/OP AREA 11 Operations Section Care & Shelter Januarv. 1996 • This page left blank on purpose • CONTRA COSTA COUNTY/OP AREA 12 Operations Section Care.& Shelter January, 1996 :' � �� �C Z "` �:� CONSTRUCTION AND ENGINEERING OPERATIONS • OBJECTIVES This branch describes the concepts and policies used for providing construction and engineering services in a disaster. The objectives of construction and engineering operations will be to: • Assess post-event usability of facilities and structures. • Repair or restore essential streets, roads, highways and related bridges, overpasses, underpasses and tunnels. • Conduct emergency debris clearance and route recovery operations. • Support damage assessment activities. • Conduct flood fighting operations. • Coordinate fallout shelter development in radiological emergencies. • Coordinate provision of water, gas and electricity to support or sustain • disaster victims and workers in affected areas. SPECIFIC,TERMS Utility An agency that provides potable water, electricity, natural gas, or telephone service to a community. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan, page xiii. EMERGENCY ACTIONS Contra Costa County Public Works staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan, page 5. Actions for response to a radiological emergency are located in Radiological Operations. • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Construction & Engineering January, 1996 ORGANIZATION AND RESPONSIBILITIES Local (Cities) • Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with construction and engineering needs, each city should designate a member of its Emergency Management Team to act as the Local Engineering Coordinator. This city staff person may or may not have other assigned duties in the city EOC. A likely candidate for this position is the manager of the city's public works department. The Local Engineering Coordinator will need to establish contact with the County Engineering Coordinator to provide information on progress in the city and request mutual aid. Contra Costa County/Operational Area The Director of the Contra Costa County Public Works Department is a member of the county Emergency Management Team. During an emergency, the Director, or designee, becomes the County Engineering Coordinator and staffs the County EOC. As lead of Engineering and Damage Assessment operations, this person manages these activities for the unincorporated parts of the county. In the event a disaster affects more than just the county, the county coordinator reviews mutual aid requests from the cities and contacts the Local Engineering Coordinators to gather or supply information. The County Construction and Engineering Coordinator will: • Coordinate construction and engineering operations within the county's jurisdiction. • Coordinate allocation of county construction and engineering resources. (construction equipment, materials, etc.) required for emergency debris clearance, route recovery and flood fighting operations. • Coordinate with the utility liaisons from East Bay MUD, Contra Costa Water, and PG&E as necessary to carry out construction and engineering duties. • Maintain contact with other liaisons of agencies that can provide support to county engineering operations. • Provide relevant information and submit all requests for support to the Mutual Aid Region Construction and Engineering Coordinator. The County Construction and Engineering Coordinator will be supported by and • work with the staff of the County Engineering Operations Center. CONTRA COSTA COUNTY/OP AREA 2 Operations Section Construction & Engineering January, 1996 A list of organizations locally available to support construction and engineering • support is provided in the Operations Guide, Enclosure 2, Supporting Organizations and Responsibilities. Mutual Aid Region If local resources are insufficient to meet construction and engineering needs within the county, the County Construction and Engineering Coordinator may request mutual aid through the Regional Construction and Engineering Coordinator at State OES Coastal Region. The Regional Coordinator will coordinate construction and engineering operations within the region, provide relevant information and submit all requests for support to the State Construction and Engineering Coordinator. State and Federal State and federal engineering activities are described in the State Emergency Plan, Annex J. POLICIES AND PROCEDURES General policies and procedures for construction and engineering operations in a disaster are provided below. A checklist of actions and specific information about • disaster construction and engineering operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Operations, and Operations Guide. • The post-event inspection of facilities and structures will be conducted as described in the Safety Assessment Plan for Volunteer Engineers and the Damage Assessment Plan for California Building Officials. Priority should be given to assessment necessary to support emergency operations. • Field employees of the Contra Costa County Public Works Department will survey damage to freeways, roads and streets in their vicinity, and report information to the Engineering Operations Center. The Operations Center will consolidate the information and provide it to the Construction and Engineering Coordinator at the County Emergency Operating Center. Priorities will be given to: A quick assessment of damage to highways, roads and streets, and immediate access/egress needs. * The identification, establishment and operation of alternate routes. * The reestablishment of service on essential highways, roads and streets. * Facilitating the earliest possible recovery. CONTRA COSTA COUNTY/OP AREA 3 Operations Section Construction & EnaineerinQ January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 4 Operations Section Construction & Engineering January, 1996 Enclosure 1 STAFF AND LOCATION The following, personnel will staff the Construction and Engineering function at the primary County.EOC, or the alternate EOC if activated:. 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Construction/Engineering Coordinator Director, Public Works Department Director, Building Inspection Department Deputy Public Works Director, Engineering Support Staff (2 per shift) • Assistant Director, Building Inspection Department Senior Civil. Engineer, Road Budgets/AOB, Road Engineering Division, Public Works Department Assistant Public Works Director, Engineering Services Division, Public Works Department Senior Civil Engineer, Current Projects, Flood Control Division, Public Works Department These people will work with and be supported by the staff of the: Engineering Operations Center 255 Glacier Drive, Martinez • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Construction/Engineerinq Januarv. 1998 • This page intentionally left blank. • • CONTRA COSTA.COUNTY/OP AREA 2 Operations Section Construction/Engineering January, 1996. Enclosure 2 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Contra.Costa County`Public Works Department is responsib a for ensuring that the missions outlined in this branch are carried out. The following organizations may be available to support them in this mission: Local Agencies: Irrigation"Districts Dispatch teams to check district dams and monitor reservoir levels. Coordinate efforts to reinforce dams, as necessary. Establish and maintain contact with Construction and Engineering Services. Determine need to release flows to insure integrity of dams and coordinate with Construction and Engineering Services: Assess damage todistrict facilities'. Reclamation Districts Dispatch teams to check district:levees and monitor water levels. Coordinate efforts to reinforce levee(s), as necessary. Coordinate sandbagging (or dikes) operations at low spots along levees. Move district equipment to high ground. Assess damage to district levees. Coordinate efforts to minimize erosion damage to`back side of levees. Utilities (excluding Water) When disaster occurs, stabilize situation'(ex. shut down power to downed lines, shut down broken gas mains, etc.) and clear essential transportation routes of downed'lines. Repair essential utilities to key facilities. CONTRA COSTA COUNTY/OP AREA 3 Operations Section Construction/Engineering Januarv. 1996 Water Districts • Dispatch teams to check district dams and monitor reservoir levels. Coordinate.efforts to reinforce district dams) as:necessary. Determine extent of damage to distr�buti��n system.; Construct temporary water pipelines, as necessary; Establish and maintain contact with Construction and Engineering Services. Continue to monitor levels and conditions of dams. Determine need to release flows to insure integrity of dams and coordinate with Construction and Engineering Services. Assess damage to district facilities. Associated General Contractors (AGC) of America Engineering and Grading Contractors Association: (EGCA) Directly available to any legally constituted authority,. or authorities, undertaking emergency operations. NOTE: During the initial phases of the emergency, personnel and equipment from the Associated General Contractors may be accessed through State OES via the program known as PLAN BULLDOZER. Structural Engineers Association of California (SEAOC) Many volunteers who may be made available to support governmental efforts directed toward damage assessment and determining the serviceability of damaged buildings. Through the association, other types of engineers (civil, mechanical, electrical, safety, etc.) may be obtained. Concrete Sawing and Drilling Association of California May provide assistance in heavy rescue operations. CONTRA COSTA COUNTY/OP AREA 4 Operations Section Construction/Enaineerino Januarv, 1996 State Agencies • California Conservation Corps Provide personnel and/or equipment to support emergency debris clearance operations. Provide work crews for flood fighting and other related support. Department of Transportation (CalTrans) Assess damage to state highways. Establish route recovery priorities. Remove debris. Make repairs and establish detours to restore highway transportation on selected routes. Assist local public works agencies, as required. • Assist the California Highway Patrol with traffic regulation. Department of Water Resources Provide flood protection, flood control, flood fighting services and related support. Remove debris from and continues to operate the state's flood control works and the State Water Project. Federal Agencies: U.S. Army Corps of Engineers Assist in flood emergency preparation, flood fighting, rescue operations and flood control. Assist with emergency debris clearance, demolition, and emergency repair or replacement of roads. CONTRA COSTA COUNTY/OP AREA 5 Operations Section Construction/Enoineerina January, 1996 • This page intentionally left blank. CONTRA COSTA COUNTY/OP AREA 6 Operations Section Construction/Engineering January, 1996 Enclosure 3 • CONSTRUCTION AND ENGINEERING COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Prepare plans and SOPs outliningConstruction'and Engineering procedures, priorities and techniques for: • Mobilizing Construction and Engineering personnel; • Assessing usability of facilities and structures; • Conducting emergency debris clearance; • Route recovery operations; • Flood fighting operations; • Fallout shelter development; • Coordinating provision of water, gas and electricity; • Supporting damage assessment activities; and • Maintaining necessary time and cost records for federal and state reimbursement. Coordinate the Engineering.Operations Center plan with the County Emergency Plan. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Conduct staff trainings in Construction and Engineering disaster procedures.. Conduct staff trainings in emergency radio communications methods. Ensure that all Public Works staff receive training in home/personal emergency preparedness. Make sure all department buildings update Risk Management Emergency Action Plans for staff and building safety and responsibilities after an emergency. Prepare and maintain all necessary supplies and equipment at the Engineering Operations Center and the • County EOC. CONTRA COSTA COUNTY/OP AREA 7 Operations Section Construction/Engineering January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE • Upon,notification of awarning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin.an Activity Log`: Document; Messages received. Actions taken. Requests filled.. • Your time on duty, Review disaster .plans and SOPs with staff. Estimate required materials and procure any needed supplies. When EOC is activated, request EOC staff to get to EOC. FLOODING/DAM FAILURE Work with the Flood Control Division of Public Works to monitor flooding situation. Work with the Flood ('.ontrol Division of Public Works and the Flood Plain Management Section of Community Development to.determine areas subject to flooding and the condition of flood control facilities. Direct activities to mitigate anticipated flooding. Coordinate sandbagging and levee reinforcement activities at flood control facilities. Ensure that crews have cleared debris from drainage facilities that could be affected. Order Public Works' equipment to moved to high ground, as necessary. CONTRA COSTA COUNTY/OP AREA 8 Operations Section Construction/Engineering January, 1996 DATE/TIME INITIALS ACTION • EMERGENCY PERIOD/PRE-IMPACT PHASE (Continued) Establish and maintain contact with water, irrigation and reclamation`districts`to monitor reservoir/levee water levels and condition of the dams and levees and determine whether controlled release of water is necessary. Establish and maintain contact with owner(s) of endangered dam/levee to monitor status of their reinforcement effort. Consult the Hazard Section of the Basic Emergency Plan for specific information on endangered dam(s), their. inundation area(s), and the traffic control points and barricades used for limiting damage. Coordinate efforts to reinforce flood control district dams. • Monitor status of flood control district dams and report any changes. • CONTRA COSTA COUNTY/OP AREA 9 Operations Section Construction/Enoineerina Januarv. 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE • Upon.notification of an actual emergency,.get yourself to the EOC. Identify yourself as the ENGINEERING .COORDINATOR'.` Set :yap yr or ouk station. Read this entire;checklist and, if necessary,`branch material 1f not already done, bE:gin EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Requests.for resources; requests filled. • Contacts with cities and other counties. Contacts with your department operations center. Requests you make for mutual aid or requests from other jurisdictions -for mutual aid from Contra Costa County. • Your time on duty. Determine priorities for Construction and Engineering activities. Communicate those priorities to.the • Engineering Operations Center. Work with EOC staff to_ identify, staff and manage staging.areas for incoming mutual aid. Identify staff to work with the Financial Recovery Coordinator to ensure proper documentation and materials are maintained for reimbursement. Obtain reports from Engineering Operations on the damage to county roads and flood control facilities. Provide this information to Situation Analysis. Information should include reports of damage. Direct that Public Works equipment be moved to safety, if necessary. Request information -from Engineering Operations on maintenance and corporation yard facilities to determine the extent of damage and ability to operate. CONTRA COSTA COUNTY/OP AREA 10 Operations Section Construction/Engineering January, ,1996 DATE/TIME_ INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE`IMPACT PHASE (Continued) Establish and maintain contact with utilities to coordinate the shutdown of''broken facilities, removal of downed lines hindering:transportation and:repair.of essential utilities within roadway, according to established procedures and the priorities dictated by the particular disaster. Establish and maintain contact with water, irrigation and reclamation districts to keep abreast of the condition of their facilities, repair efforts and controlled releases from .their reservoirs. Request additional personnel, equipment and material to support department emergency operations through Resources and Support. Resource requests should include: Reason for the request; Date/time needed; * Specifics, including the number and type of resources needed, and the name of the individual to whom they are being sent; and * Destination of resources. Coordinate the designation and staffing of MultiPurpose Staging Areas. Coordinate with the Resources Coordinator. Provide information concerning status of county roads and drainage facilities to Emergency Public Information Officer. As necessary, request assistance from the Construction and Engineering Coordinator at State OES Coastal Region. *** Before CCC provides mutual aid, get request in writing. CCC must be prepared to pay salaries, benefits, and travel expenses. Bill the jurisdiction following the emergency. CONTRA COSTA COUNTY/OP AREA 11 Operations Section Construction/Enaineerina Januarv. 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIODIIM MEDIATE IMPACT PHASE • (Continued) Work.with,,the Health,Medical Coordinator to establish and manage Critical ,lricident Stress Debriefings for field personnel Check with the Finanicial Recovery Coo rdinator'for information on recovery actions,,you should be taking. If:needed, request activation of PLAN BULLDOZER by the Construction and Engineering Coordinator at State OES Coastal Region. • • CONTRA COSTA COUNTY/OP AREA 12 Operations Section Construction/Engineering January, 1996 DATE/TIME INITIALS ACTION RECOVERY Complete all EOC.activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on Engineering operations during the emergency: lessons learned and effect on the current plan. Submit it to the Office of Emergency Services within 6 months so a complete report on operations can be compiled. • CONTRA COSTA COUNTY/OP AREA 13 Operations Section Construction/Engineering 12ni mni I QQA i V, r UTILITIES OPERATIONS OBJECTIVES This branch describes the role and operations of utilities representatives in the Contra Costa County Emergency Operations Center during a disaster. Public transportation agencies are not considered utilities and are addressed in Transportation Resources. The objectives of utilities operations will be to: • Ensure that water, gas, electric and telecommunication utilities essential to support emergency operations are restored and continue to operate. • Provide sufficient water, gas, electricity, and communications to support or sustain disaster victims and workers in or near affected areas. • Provide other support to government operations, as available. SPECIFIC TERMS Utility For the purposes of this branch-'a utility is an agency that provides potable water, electricity, natural gas, or telephone service to a community. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. EMERGENCY ACTIONS Utility operations staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Actions for response to a' radiological emergency are located in Radiological Operations. ORGANIZATION AND RESPONSIBILITIES Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Utility Operations January, 1996 response. To help manage utility information, each city should designate a member of its Emergency Management Team to act as the Local Utility Coordinator. This city staff person may or may not have other assigned duties in the city EOC. The Local Utility Coordinator will need to establish contact with the Utilities Liaisons located at the County EOC, to give and receive information about utility operations in the city. Since most utilities serve more than one city, coordination with utilities representatives should be done through the Utilities Liaisons in the Resources Room at the County EOC. Contra Costa County/Operational Area - The Engineering Coordinator is a member of the county Emergency Management Team. During an emergency, the Public Works Director, alternate or designee, becomes the County Engineering Coordinator, and staffs the county EOC. As lead of county engineering operations,this person works with the utility liaisons that staff the County EOC, Logistics Room. Although the County Engineering Coordinator monitors utility concerns for the unincorporated parts of the county, in the event a disaster affects more than just the county,the county coordinator monitors how utilities affect other areas. Most of the large utility companies in Contra Costa County have agreed to provide a representative who will respond to the County EOC in a disaster. Those utilities currently represented are Pacific Gas & Electric, Pacific Bell, East Bay Municipal Utilities District and the Contra Costa Water District. To provide guidance to the utilities liaisons in the County EOC the liaisons should appoint one of themselves as a Utilities Coordinator. The Utilities Coordinator will act as the spokesperson for all represented utilities in reporting to the function coordinators in the County EOC during regular briefings. The Utilities Liaisons do not report directly to anyone in the County EOC, but the Utilities Coordinator should work with both the Logistics Section Chief and the Construction and Engineering Coordinator. The Utilities Liaisons will: • Provide information on the status of their utility's operations to the staff of the County EOC, upon request. • Relay information on county needs/priorities regarding their utility to their agency's headquarters or EOC, if activated. • CONTRA COSTA COUNTY/OP AREA 2 Operations Section Utility Operations January, 1996 • • Provide information to, and request assistance from, the Regional Coordinator of their utility at State OES Coastal Region, or the State Operating Center, as required. • Provide resources to the county to support emergency operations, as available. Mutual Aid Region The utility companies of California, in support of each other and the state and local governments, have provided a representative to State OES to manage the Utilities Division. The division has developed the State of California Utilities Emergency Plan that provides for Electric, Gas and Water Coordinators at the mutual aid region and state levels. The Coordinators, who are selected representatives of the various utility organizations, provide a channel for mutual aid and other support as required. The Utilities Emergency Plan will be used during both major peacetime and radiological emergencies. If any utilities represented in the Contra Costa County EOC need mutual aid, they should contact the Regional Mutual Aid Coordinator for their utility at State OES Coastal Region, or at the State Operations Center. • State and Federal Details of the utilities function at the state level can be found in the State Emergency Plan, Annex K, Enclosure K-3. POLICIES AND PROCEDURES General policies and procedures for utilities operations in a disaster are provided below. A checklist of actions and specific information about disaster utilities operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Protection, and the Operations Guide. • Local utilities personnel represent the utilities industries at the Contra Costa County EOC. They centralize communications and coordinate operations under the existing management structure. • The resources of an individual utility are reserved to operate and restore that utility company. • CONTRA COSTA COUNTY/OP AREA 3 Operations Section Utility Operations January, 1996 • Local utilities will rely on local assistance and interservice aid before calling on • area, regional, or state assistance. • Utilities companies comply with mutual aid agreements in curtailing customer demands or loads, restoring service, and providing other utilities or systems with emergency assistance. • The California Utilities Emergency Plan calls for utility personnel separated from their home organization to report to, and be under the supervision and direction of, the management of the same types of supporting utilities until they can return to their organization. • Emergency communications will be provided by systems owned and operated by the utilities. Each facility will retain -the use of its own communications system, unless otherwise directed by proper authority. • Information regarding demand, availability, etc., of utilities will be furnished to governmental officials for use in informing the public regarding the conservation of the services. • Utilities representatives will ensure that post-emergency damage assessment information is compiled by their agency and transmitted to the County Office of Emergency Services. Each utility is, however, responsible for processing its • own claims for disaster assistance with the state and federal governments (see Recovery, for more. information). • CONTRA COSTA COUNTY/OP AREA 4 Operations Section Utility Operations January, 1996 Enclosure 1 STAFF AND LOCATION A Utilities Coordinator will be chosen by the Utilities Liaisons from among themselves after arrival their at the County EOC in a disaster. The Utilities Liaisons are located in the Resources Room at: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary The following utilities have committed to providing a liaison to the County EOC in a disaster: Pacific Gas and Electric Pacific Bell East Bay Municipal Utilities District Contra Costa Water District Other organizations, such as sanitation and irrigation districts, may also send a liaison to the County EOC in a disaster at their discretion. • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Utilities Operations January, 1996 r This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 2 Operations Section Utilities Operations January, 1996 Enclosure 2 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES There are no specific supporting organizations identified at this time. Public Works Primary government contact for utilities liaisons. County Administrators Office (Supply and Procurement) Obtain resources to support utilities operations, as requested. Secondary contact point for utilities liaisons. CONTRA COSTA COUNTY/OP AREA 3 Operations Section Utilities Operations January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 4 Operations Section Utilities Operations January, 1996 Enclosure 3 UTILITIES EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Each utility should prepare plans and SOPs outlining their procedures, priorities and techniques for: • Restoring utilities; • Acquiring necessary resources; • Communicating between the utility office or EOC and the County EOC; • Providing resource support to the county or cities, as available; and • Collecting utility damage assessment information and transmitting it to the Office of Emergency Services after the disaster. Each utility should coordinate their, plans with the Contra • Costa County Emergency Plan. Each utility liaison should participate in exercises and postexercise critiques scheduled by the Office of Emergency Services. Each utility liaison should prepare and maintain all necessary supplies and equipment at the County EOC. • CONTRA COSTA COUNTY/OP AREA 5 Operations Section Utilities Operations January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place your liaisons for the County EOC on standby. Contact the County Office of Emergency Services and determine if your presence is required. Maintain contact with the Office of Emergency Services to monitor developing situation. Review disaster plan, and SOPs. When the County EOC is activated, request EOC staff to get to EOC. CONTRA COSTA COUNTY/OP AREA 6 Operations Section Utilities Operations January,,.199.6 DATE/TIME INITIALS ACTION . EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Upon notification of an actual emergency, identify the liaison to send to'the County EOC. Upon ;arrival to the County.EOC, notify the Logistics Chief.and identify yourself as the Utility Liaison. Return and identify yourself to the.EOC Director. Set up your work station. Read this entire checklist and, if necessary, branch material. If not already done, begin an EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Requests for resources; requests filled. • Contacts with cities and other counties. • Contacts with your department operations center. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. Your time on duty. Gather field information aboutemergency situations from your utility. Give information to.$ituation Analysis in the County EOC, Situation Room (down the hall). Update information as requested. Relay information on county needs/priorities regarding their utility to their agency's headquarters or EOC, if activated. Provide information to, and request assistance from, the Regional Coordinator of their utility at State OES Coastal Region, or the State Operating Center, as required. Provide resources.to the county to support emergency operations, as available. CONTRA COSTA COUNTY/OP AREA 7 Operations Section Utillties Operations January, 1'06 DATE/TIME INITIALS ACTION RECOVERY Complete all EOC activiity documentation and submit to the Office of Emergency Services upon request. Participate in post-emeiraency review and critique. Prepare,a summary, reporton your utility operations and your activities in.-the County'EOC`during the emergency:: how were you and your utility used during the emergency, was he in1%orrnation you got beneficial, lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete,report on disaster response can be created. CONTRA COSTA COUNTY/OP AREA 8 Operations Section Utilities Operations January; 19.9&, ir..�,.� ,� ���' �- C�! O`d �d���-+ ���; o �. z .:, i i i i i i i ', , � MEDICAL/HEALTH OPERATIONS BRANCH I. OBJECTIVES The Medical/Health Branch of the EOC Operations Section is activated when emergencies/disasters overwhelm the medical/health capabilities of Contra Costa County. (Medical response to single incident emergencies, such as auto accidents involving multiple casualties, will follow the Contra Costa County Multi-Casualty Plan.) The objectives of the Operational Area Disaster Medical/Health operations are to: • Minimize mortality, morbidity, and human suffering by providing timely and coordinated medical assistance and public health response to the victims of disaster within Contra Costa County`. • Assess the impact of the disaster on the medical/health care system; including the operating status of acute care hospitals, County clinics, medical transport providers (ambulances and helicopters), public and environmental system components (e.g. drinking water and sanitation), and communicable diseases and other contagions, hazardous materials releases, and medical/health needs of emergency responders. • Mobilize and coordinate the medical and health resources (supplies, equipment and personnel) available within the county, including Health Services Department resources, hospitals, medical transport providers, and other medical and health providers. • Obtain medical and health mutual aid as needed from outside the county/operational area by working with the Regional Disaster Medical/Health Coordinator (RDMHC) system, the State OES Regional EOC (REOC) Operations Section Medical/Health Branch, the State Emergency Medical Services Authority, and the State Department of Health Services. • Prevent or minimize further adverse effects on the community in terms of public health and environmental effects due to hazardous or toxic materials incidents. CONTRA CC3STA COUNTY/OP 4REA Operations;Section .. Me. kcal/Hea[th Operations _ June,. #996 11. SPECIFIC TERMS Austere Care This is simple, life-saving care that does not require unusual equipment, or excessive use of time or personnel. During a truly catastrophic disaster, this may be the standard of care necessary to provide treatment to the maximum number of casualties with very limited resources. Casualty Collection Point (CCP) These are sites designated by a hospital or by the County for the congregation, triage, austere medical treatment, holding, and evacuation of casualties following a major disaster. Casualties who need hospitalization and/or surgery.not available in the affected area may be held in CCP's for up to 24 hours pending evacuation. A CCP may be established by a hospital in an adjacent or nearby facility or area. A CCP may be established by the Health Services Department in a school or other available facility if appropriate personnel, supplies, and equipment are available. Disaster Medical Assistance Team (DMAT) An organized, self-contained medical response team typically consiting of about 40 physicians, nurses, and support personnel. DMAT's are prepared and equipped to respond into a disaster area and to begin providing medical treatment without need of immediate local support. These teams may be activated by the State or federal government. Teams vary greatly in size and specialty training. First Aid Station A site designed for the assessment and simple treatment of casualties with minor injuries and medical problems. First aid stations are not expected to provide substantial amounts of life-saving care or long-term casualty holding Hazardous Materials Solid, liquid or gaseous materials that create adverse reactions for the environment, humans, or animals. Mutual Aid The voluntary provision of services and facilities from one governmental entity to another when existing resources prove to be inadequate. There are several standardized statewide mutual aid systems which function in California. Some of these are coordinated from within jurisdictional EOC's, and others are coordinated by disciplines such as law, fire and medical/health from other facilities. Regional Evacuation Points (REPs) Facilities established by the State on the periphery of the disaster area. REPs will provide staging and operational direction for medical resources to be moved into disaster areas. For casualty evacuation, REPs will receive • patients from CCPs, provide needed stabilizing treatment, and stage C©NIRA COSTA COUNTY/OP AREA 2 Operations Section Med calfHeaI h.Operations J.une,.1996 casualties for transport via fixed wing aircraft to unaffected areas for further medical care. Depending on the magnitude and scope of the disaster, multiple REPs may be established. The REPs will establish communications with, and provide resources in response to requests from, the CCC Medical/Health DOC. REPs will operate under state or federal military direction. Triage This is a process of prioritizing patients into categories according to the severity of their condition. Vector Control Actions to limit the spread of disease-carrying insects and animals. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. III. EMERGENCY ACTIONS Contra Costa County medical/health staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Actions for response to a radiological emergency are located in Radiological Operations. 0 IV. ORGANIZATION AND RESPONSIBILITIES A. Local Government The Contra Costa County Health Services Department forms the Medical/Health Branch of the County EOC Operations Section and coordinates disaster medical/health operations countywide. This includes coordinating the medical/health response for all cities and the unincorporated areas in Contra Costa County. The County Health Officer is the local health officer for each city within the county. Cities, through their police, fire, public works, building inspection and general services agencies, can provide support to the County's medical/health response by providing non-medical support to hospitals, CCPs, and other medical operations. To enhance response to and coordination with cities in Contra Costa County, each city should designate city staff to act as the City Disaster Medical/Health Coordinator. The City Disaster Medical/Health Coordinaotr operates out of the city EOC and communicates with the County Medical/Health Branch. For cities where an acute care hospital is located, the City Medical/Health Disaster Coordinator should: CONTRA COSTA COUNTYJQF'AR......... AR3 Qperations Section MedcaUHealth t1perat,ons ;> Jun;e,.I 996. • Relay all hospital information to the County Disaster Medical/Health Department Emergency Operations Center (DOC) Director. • Provide necessary non-medical support (emergency water, power, • personnel to move patients, etc.). City Medical/Health Coordinators in all cities should: • Keep abreast of developments in own city; work with the Local Fire Coordinator in the city EOC for incidents involving serious injury. • Gather information regarding shelter medical/health needs within the city, and relay them to the County Health/Medical DOC Director. • Arrange for temporary care of casualties, if immediate outside medical assistance is not available. • Coordinate, with the County Health/Medical DOC Director, the transportation of casualties to health care facilities and to, or from, other areas as required. • Gather and compile information about the public health, environmental health and hazardous materials needs within that city, and communicate to the County Health/Medical DOC Director. B. Contra Costa County/Operational Area The Contra Costa County Health Services Director serves as the Medical/Health Branch Coordinator of the EOC Operations Section. The Medical/Health Branch Coordinator establishes the overall priorities and policies for the emergency medical/health response in the County EOC. The Medical/Health Branch Coordinator responds to any disaster involving one or more jurisdictions in the county. The County Medical/Health Branch Coordinator will: • Provide overall policy and direction. • Monitor medical/health response. • Establish priorities. • Communicate policy to the EOC Operations Director and to other Section Coordinators for dissemination. • Approve medical/health mutual aid requests. • .. GONTRA COSTA COUNWyop AREA 4 Operations Section' MedrealiHeafth Operations ,lune, 996 • Monitor the status of the medical/health resources in the county, and establish priorities for resources if shortages exist. • Monitor the emergency medical response for the county through the Medical/Health Departmental Operations Center (DOC). • Relay relevant information from the EOC Situation Room to the DOC Director. • As the Operational Area Disaster Medical/Health Coordinator, report the status of the county-wide medical/health response system and medical/health mutual aid needs to the Regional Disaster Medical/Health Coordinator (RDMHC). • Provide information to the Public Information Officer (PIO) for press releases on medical and health issues. • Provide liaison to other community agencies an needed. Departmental Operations Center. The Health/Medical Branch Coordinator (Health Services Director or alternate) establishes a Departmental Operations Center (DOC) and appoints a DOC Director (Public Health Director or alternate). Depending upon the nature and scope of the incident, the DOC may be designated in one of the following locations: (1) County EOC Situation Room - 50 Glacier Drive, Martinez (2) EMS Offices - 50 Glacier Drive, Martinez (3) Hazardous Materials Conference Room - 4333 Pacheco Drive, Martinez. The Medical/Health DOC may have up to eight branches of its operations section corresponding to the eight operational divisions within the Health Services Department. Each branch operates from its own headquarters, although, for purposes of disaster communication, the four branches at Center Avenue will be coordinated through the Public Health administrative office at 597 Center Avenue. (1) Contra Costa Health Plan - 597 Center Ave., Martinez (2) Community Substance Abuse Services - 597 Center Ave., Martinez (3) Mental Health Services - 597 Center Ave., Martinez (4) Public Health Services - 597 Center Ave., Martinez (5) Environmental Health Programs - 1111 Ward Street, Martinez (6) Emergency Medical Services - 50 Glacier Drive, Martinez (7) Hazardous Materials/Occupational Health Programs - 4333 Pacheco Ave., Martinez (8) Merrithew Memorial Hospital and Clinics - 2500 Alhambra Ave., Martinez. ;CONTRA COSTA COUNTYlOF AREA 5 Operations:Section MedcallHea[th Operations June,.)9;)6:.: The Health Services Department Disaster Organization Chart, which shows the Medical/Health Branch and DOC organization and locations, is provided below. 6y,199 Health Service. Department MaY,199 Disaster Organization Chart EOC OPERATIONS SECTION MEDICAL&HEALTH BRANCH DOC Director CWS/CAN PIO OPERATIONS PLANS LOGISTICS FINANCE _1 CCHP Unit Information Systems Unit 397 Center Ave. CSAS Unit COmmWllCatIODS Unit 597Centerdvv. EH Unit Patient Transportation Unit Jul want borer EMS Unit DOC Support Unit 50 Clatter Drive E��K] Medical/Health Facilities Unit Merrithew&Clinics zsoo Attwm6ro Ave. Personnel :::] MH Unit 597 Center Ave. Supply/Procurement PH Unit 597 Center Ave. C©INTRA C05TA GQUIVTY/Oi'AREA R Operations Section Med.`,.callH:eaith Dberattons :. Jame, A list of organizations which support disaster medical care operations is provided in the Operations Guide, Enclosure 2, Supporting Organizations and Responsibilities. C. Mutual Aid Region Contra Costa County participates in the State Medical/Health Mutual Aid System and is part of the Northern California Coastal Region (OES Region II). If local medical/health resources are insufficient to meet medical and public health needs within the county, the mutual aid can be obtained through the Regional Disaster Medical/Health Coordinator or through Region II OES in accordance with the Region 11 RDMHC Emergency Plan. D. State and Federal At the State level, medical mutual aid is coordinated by the State Emergency Medical Services Authority (EMSA). Public health mutual aid and assistance is available from the State Department of Health Services Emergency Preparedness Office. The Office of Statewide Health Planning and Development (OSHPD) is responsible for inspection of hospitals for structural integrety following an earthquake. State and federal disaster medical activities are further described in the State Emergency Plan, Annex D. V. POLICIES AND PROCEDURES General policies and procedures for medical/health operations in a disaster are provided below. Additional policies and procedures are contained in the checklists of objectives, actions and specific information about disaster medical operations, provided in the Operations Guide. Special policies and procedures for medical/health response in radiological emergencies are provided in Radiological Protection, and the Radiological Operations Guide. Priorities • The county's immediate medical/health priorities are: To protect the public from the harmful effects of large scale acutely hazardous releases. * To support acute care hospitals in the care of the acutely ill and severely injured. To provide emergency medical treatment and transportation at the scene of multi-casualty incidents. * To determine the need for and to obtain emergency medical mutual aid. <CONT.RA COSTA GOUNTY/OP AREA 7 Operafiions Section ...ned dal -1 ealth Operations Juke. 1996 ... • The county's secondary medical/health priorities are to: * To provide disaster-related health informaiton to the public. * To provide food handling and mass feeding sanitation service in emergency facilities. * To provide a system for monitoring, reporting, processing, and analyzing hazardous materials data and to provide the expertise necessary to evaluate and respond to various hazardous materials incidents. * To provide emergency medical response to smaller incidents not meeting the criteria of a multiple-casualty incident. * To inspect and advise on general sanitation matters. * To provide preventive health services including inoculating individuals, if warranted, from the threast of disease, and providing materials that describe the health risks associated with each hazard. * To assess the health effects of disaster-related events. * To attend to the health status of rescue workers. * To assist in the restoration of the community's health care system to pre-incident status. Mutual Aid • Medical/health mutual aid includes the provision of medical and health personnel, supplies and equipment, evacuation of casualties, and the reception and care of casualties at hospitals in unaffected areas. Mutual aid requests should be approved by the Medical/Health DOC Director. • The requesting Operational Area is the controlling authority for use of medical/health resources provided. In any situation where such resources are not adequate to fill multiple local requests in a timely manner, the Operational Disaster Medical/Health Coordinator (OADMHC)/Medical/Health Branch Coordinator, is responsible for the distribution of available resources. • A disaster may require state agencies to support local public health operations. Under Section 207 of the Health and Safety Code the state Department of Health Services (DHS) is authorized to assume control of local public health functions if, in its judgement, public health is menaced. If this decision is made, the State DHS will notify the County Health Officer accordingly and assume control of local public health functions. GONTRA CO5TA COUNTYlOP AREA 8 Operattons:section ' iVled�calLHeaTth.Operatior June, t996 ..::. Incident Reports • Reports of disaster-related medical incidents and requests for ambulance response to disaster incidents should be made through the jurisdictional fire service which provides first response for medical incidents. The jurisdictional fire service should relay ambulance requests directly to the ambulance provider in accordance with day-to-day procedures or to Sheriff's dispatch (COMM-1). Reports of any major medical incidents should be reported to Sheriff's dispatch (COMM-1) in accordance with the Multi- Casualty Plan. The Medical/Health DOC will determine priorities for ambulance response if demand for ambulance response exceeds ambulance availability. Transporting Casualties • The Contra Costa County Health Services Department has primary responsibility for transporting injured people to local medical facilities and CCPs, and from damaged medical facilities. In the event that available ambulances are not sufficient, other means of transporting minimally injured people may be required, including the use of buses, trucks and automobiles. Requests for additional transportation resources should be sent to the Transportation Coordinator in EOC Logistics, located in the Resources Room at the County EOC. Casualty Treatment • An areawide disaster that overwhelms local capabilities will require the activation of disaster policies and procedures not otherwise used in emergency medical care. This may include establishing possible Casualty Collection Points (CCPs) and first aid stations. Specific procedures and lists of predesignated sites suitable for CCP operations are provided in the Operations Guide that accompanies this branch. First aid stations may be set up at existing county health clinics. • The emergency medical treatment of casualties will be provided at the scene by fire and ambulance services and at medical facilities by facility staff. Hazardous and Toxic Materials • The Incident Commander for most hazardous materials incidents is the local law enforcement authority with the exception of the City of Richmond, where it is the Fire Department. In the case of highways, scene management responsibility lies with the California Highway Patrol. • The State Agency Coordinator for most incidents is a Fish and Game or Highway Patrol representative. The state agency coordinator and incident commander determine pertinent facts about the incident and decide what CONTRA COSTA COUNTY/Of' AREA 9 Operations Section MedicaUHeaTth Oaeratwns' . Jug 19 $ state agency support is needed. The state agency coordinator then calls for state resources. • The Federal On-Scene Coordinators are the Environmental Protection Agency . (EPA) and U.S. Coast Guard for the Coastal Zone which includes the navigable waterways up to the Coast Guard/EPA boundary. The Contra Costa County Hazardous Materials Area Plan describes in detail, the roles and responsibilities for government agencies and identifies procedures to be used in Contra Costa County to coordinate the management of hazardous materials, and effects from any releases or threatened releases. Emergency Planning and Community Right-to-Know • The State Office of Emergency Services is responsible for integrating the separate elements of state and federal laws into a unified program for hazardous material emergency planning and community right-to-know. The following are brief descriptions of the major elements of the program: * The State Office of Emergency Services is designated as the lead state agency for management of the state hazardous material emergency planning and community right-to-know program. OES develops regulations to implement state legislation and provides guidance to businesses for implementing the state program. • The state Chemical Emergency Planning and Response Commission is mandated by federal law and is appointed by the governor. The Commission, in turn, appoints members to district planning committees to implement the program at the district level. Program management responsibility rests with the Commission. In California, the governor has appointed the directors of several state departments and agencies, representatives from each planning district, and a representative of local government to the state Commission. The Commission is chaired by the Director of the Office of Emergency Services. It has identified six emergency planning districts within the state, the existing mutual aid regions previously established by state law. Contra Costa County lies in Region II. * Counties are required to designate an agency to implement provisions of state law and act as an administering a enc . Contra Costa County has designated the Health Services Department as our administering agency. The administering agencies are the focal point for monitoring business emergency response plans and managing the chemical inventory information under the state program. * Local Emergency Planning CommitteesL( EPC) are appointed by the state Commission. The number of committees within a state is one per CONTRA COSTA GOUNTY/OP AREA 90 OperatronsiSection- Med al/Health Operations June:.19 6. planning district as designated by the Commission. In California, the Commission has appointed fifteen representatives to each committee. There is one committee for each of the six planning districts established by the Commission. The committees have developed the initial regional hazardous materials emergency response plans. • Businesses in Contra Costa County that handle acutely hazardous materials are required to notify the Contra Costa County Health Services Department. The acutely hazardous material list that subjects a facility to notification provisions is the same as the extremely hazardous substance list that subjects facilities to federal requirements. Facilities where any of the federally listed extremely hazardous substances are present above certain set amounts are required to report. • State law also requires reporting of releases or threatened releases of hazardous materials. Hazardous materials include any material that, because of its quantity, concentration, or physical or chemical characteristics, poses a significant present or potential hazard to human health and safety or to the environment, if released. There is no minimum reportable quantity. • The Contra Costa County Health Services Department, Environmental Health Division, maintains records of all business plans received and indexes them by street address and company name. These plans are available for inspection by the public during regular business hours, except those portions of the plan that specify exact locations where hazardous materials are stored or handled. • Emergency response plans are made available to the public during normal working hours at an appropriate location. Each local emergency planning committee is required annually to publish a notice in local newspapers about where these plans can be viewed. CONTRA COSTA COUNTYIOP AREA 11 OpertronsiSectian Medical/Health Operations Janie, 1.9: 6 OPERATIONS GUIDE MEDICAL/HEALTH BRANCH COORDINATOR DISASTER DUTIES ENCLOSURE TITLE 1 Staff and Location 2 Supporting Organizations and'Responsibilities 3 Health Services Director, Disaster Medical/Health Duties Emergency Action Checklist 4 County//Operational Area Disaster Medical/Health Branch Departmental Opeations Center (DOC) Director's Action Checklist 5 Disaster Triage Procedures 6 Casualty Collection Point (CCP) Operations 7 Regional Evacuation Points (REPS) 8 Disaster Public Health Considerations • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Med.'cal/Health Qperat�an >>::>::;:::: June,.x.99:6. This page left blank on purpose. . ONT. GQSTA _COUNTY/OP AREA 2 Operatrons Sectoon MedicalfHeaith Operatrons June, 7 996 Enclosure 1 • FUNCTION STAFFING AND LOCATION The following personnel will staff the Medical/Health function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary County/Operational Area Disaster Medical/Health Branch Coordinator Health Services Director Public Health Director Deputy Health Officer Emergency Medical Services Director The following personnel will staff the Medical/Health Departmental Operations Center, which may be activated at one of the following locations: 50 Glacier Drive, Martinez - County EOC Situation Room 50 Glacier Drive, Martinez - HSD Emergency Medical Services 4333 Pacheco Boulevard, Martinez - HSD Hazardous Material Program 597 Center Avenue, Martinez Medical/Health Departmental Operations Center Director Public Health Director Deputy Health Officer Emergency Medical Services Director Disaster Medical/Health Departmental Public Information Officer Executive Assistant to the Hazardous Materials Commission Director, Communications Unit of the Contra Costa Health Plan Community Warning System/Community Alert Network Project Manager Senior Emergency Services Planning Coordinator Specialist, Risk Managment and Prevention Program Disaster Medical/Health Departmental Operations Chief Deputy Health Officer Emergency Medical Services Director Disaster Medical/Health Departmental Plans/Intelligence Chief Assistant to the Health Services Director • Director, Provider Affairs of the Contra Costa Health Plan .CONTRA CQSTA COUNTYJOP AREA `3 Operations Section MedJcaUHea[th Operations June, Disaster Medical/Health Departmental Logistics Chief Emergency Medical Services Director Emergency Medical Services Program Coordinator • Disaster Medical/Health Departmental Finance/Administration Chief Controller, Health Services Department Director, Patient Accounting for the Health Services Department CONTRA COSTA COUNTY/OR AREA. Operations Section MedicallHeaith O'perations......: une, 9 996...... J This page left blank on purpose. i CONTRA COSTA COUNTY/OP AREA 5 Opeafiions;Section Medical/Health Op rations June, i 9:16 Enclosure 2 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Health Services Department is responsible for ensuring that the missions outlined in the Medical/Health Services Annex are carried out. Supporting the Health Services Department in carrying out these missions are the following: CONTRA COSTA COUNTY/OPERATIONAL AREA Building Inspection Department (Damage Assessment Assist hospitals and clinics in assessing facility status after an earthquake. Fire Services (Search and Rescue) Reporting and assessment of major medical incidents. Emergency medical communications. Field triage and patient treatment. Decontamination Sheriff's Department (Law Enforcement) . • Ambulance dispatch and emergency medical communications. Other Law Enforcement Agencies (Local Law Enforcement Security at hospitals, CCPs, and other patient treatment areas as required. Traffic control assistance in movement of medical response teams. Establishing emergency medical transportation routes. Acute Care Hospitals Medical care for the severely ill or injured. Providing for site of Casualty Collection Points and staffing. GONTRA CQSTA G(Jt1NTY/QP ARt;A 6 I.6.* Secfian Medrdal/Health Dperatiors June, 1996. Ambulance Services Field triage and treatment. Medical transportation. Emergency medical communications. Assessment of major medical incidents. Alameda-Contra Costa Medical Association Supplying blood and blood products. Physician volunteers. Alameda/Contra Costa Counties Blood Bank American Red Cross (Red Cross) First aid at Red Cross shelters. Supplementary medical and nursing care in Red Cross shelters and other locations upon request and within Red Cross regulations. • Nursing Homes, Clinics and Convalescent Facilities Supporting medical care services, within capabilities. Professional Medical Service Personnel Emergency medical care services according to local plans and the California Emergency Plan. Radio Amateur Civil Emergency Services (RACES) Emergency medical communications at EOC, hospitals, and other locations as requested. Other Agencies and Volunteer Organizations Provide first aid and pre-emergency disaster medical care training. Support the emergency medical response by providing first aid, essential supplies, and ancillary medical,.assistance. • Provide food and shelter for medical personnel. C©NTRA COSTA COUNTY/CR AREA 7 OpeatiQns_Section MedreaUHea[th Operations June, 199!16 This page left blank on purpose. CONTF3A COSTA COUNTY/CiP AREA MedreatlHaatth<operat�ans $ �peratbns Sectrort S:t y. Enclosure 3 COUNTY/OPERATIONAL AREA DISASTER MEDICAL/HEALTH BRANCH COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Prepare plans and SOPS outlining Medical/Health Operations procedures, priorities and techniques. Coordinate Medical/Health Operations plans with the Contra Costa County Emergency Plan. Conduct appropriate staff and hospital training in the Standardized Emergency Management System courses. Conduct staff and hospital training in emergency radio communications methods. Be sure that all staff are trained in home and personal emergency preparedness; train regular staff, auxiliaries and volunteers about the County Emergency Plan and their role and responsibility. Make sure all department/division buildings have a Risk Management Emergency Action Plan for staff and building safety. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Prepare and maintain all necessary supplies and equipment at the County EOC and for the Departmental Operations Center. • CONTRA COSTA CUUN.T.YI0J AREA: 9 Qperations Section Medica11Health Operatjons ,lune, 1996 ; DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin an Activity Log. Bring it with you to the EOC, if activated. Document: • Messages received. • Decisions made/Actions taken. • Contacts with cities and other counties. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. • Your time on duty. DATE/TIME INITIALS ACTION EMERGENCY PERIOD/EWMEDIATE EVIPACT PHASE Read this entire checklist and, if necessary, annex material. If not already done, begin EOC Activity Log. Document: • Messages received and your response. • Decisions made/Actions taken. • Requests for resources; requests filled. • Contacts with cities and other counties. • Contacts with your department operations center. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. • Your time on duty. Determine whether the Departmental Operations Center (DOC) needs to be activated and if so, appoint a DOC Director. If no DOC is established, assume the responsibilities of the DOC Director and read the DOC Director checklist. When EOC is activated, ensure appropriate Health/Medical EOC staff are called in. From the EOC Situation Assessment Unit and other information available in the EOC, assess the general disaster parameters. . GONTc .RA C7STA COUNTY/OP AREA =:10 Operations Section Medral/Health Operations `.; .lune, 1996 Assess the overall status of the Operational Area/County Medical/Health system, specifically: 1. Incident status, e.g. number injuries, haz/mat incidents, public health emergencies; 2. Status of Resources, e.g. hospitals, clinics, ambulances, medical personnel; and 3. What additional resources are needed in addition to those locally available. Assure the orderly flow of information between the Medical/Health Departmental Operations Center (DOC) and the Emergency Operations Center (EOC). Keep the EOC Director appraised of the priorities for Medical/Health response activities and needs for mutual aid resources. Obtain coordination with and support from other EOC Sections and Branches, particularly Logistics, to support Medical/Health operations. Ensure that the public is appropriately informed about Medical/Health issues with respect to community public health and ensure coordination with the EOC PIO team occurs. • CONTRA CQ5TA CCO NTYlOR AREA 11 Operaons Section Medical/Hea[fih Opgrat�ans June, ]99B DATE/TIME INITIALS ACTION RECOVERY Work with Section Chiefs to identify county staff for the Disaster Application Center (DAC). Work with the Financial Recovery Coordinator for more details. Complete all activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency reviews and critique sessions. Prepare a summary report on health/medical operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. Be sure ongoing support is available for emergency workers as needed for stress suffered during the disaster. Emergency crews include, American Medical Response, EMS personnel, health services employees, and doctors and nurses in the CCPs and other field and hospital/medical center locations. GUNTRA COSTA CfJUNT�Y R AREA 9 2 ®perations Section filed aal/Health t7perations June, )9 6 • This page left blank on purpose. CONTRA CESTA COUNTYIUP AREA 13 Qperations Section . Medical/ lth Operatjons Hea9:1$ Enclosure 4 COUNTY/OPERATIONAL AREA • DISASTER MEDICAL/HEALTH BRANCH DEPARTMENTAL OPERATIONS CENTER DIRECTOR'S ACTION CHECKLIST DATE/TIME INITIALS ACTION EMERGENCY PERIO EMAWDIATE EM PACT PHASE In conjunction with the Medical/Health Branch Coordinator, determine: 1. Which Departmental Operations Center (DOC) staff are needed, and 2. Which DOC location is most workable; and call-in DOC staff as necessary. Coordinate the county's emergency medical response, which includes the emergency medical treatment of casualities by pre- hospital care providers, hospitals, county and community clinics, medical mutual aid providers, and various other agencies and volunteer medical responders. Monitor the status of medical resources in the county, and �. coordinate the use, acquisition, and allocation of private and public resources as required to support the primary objective of minimizing mortality and morbidity. Request additional personnel, equipment and material to support DOC operations through EOC Logistics, and/or the State Emergency Medical Services Authority (SMSA), as needed. Resource requests should include: - Reason for the request; - Date/time needed; - Specifics, including the number and type of resources needed, and the name of the individual to whom they are being sent; and - Destination of resources. Coordinate the transportation of casualties and medical resources to emergency medical care providers; requesting access routes clearance from EOC Plans; coordinating with the Movement (evacuation) Coordinator for the movement of patients from any threatened medical facility. Assess the operating status of all acute care_hospitals in the county, provide assistance to hospitals as needed and available, OONTRA COSTA CQUNTY/OP<AREA' 14 Operations Section Medical/Health 0p...erat�ons .lune, i 996 and assist hospitals in the evacuation and relocation of patients. • Inform the EOC Public Information Officer of current information for dissemination to the public, and coordinate with EOC PIO staff all releases. Establish Casualty Collection Points and provide field medical care, including triage,in or near affected areas. Ensure ongoing support is available for emergency workers as needed for stress suffered during the disaster. Coordinate health-related activities among local public and private response agencies or groups. Coordinate, with the County Coroner, on any health-related problems associated with the disposal of the dead. • CONTRA COSTA COUNTY/OP AREA 15 OperafiionsSectian .. Medical/Health Operation June, 19916 FLOODING/DAM FAILURE OCCURS DATE/TIME INITIALS ACTION • FLOODING/DAM FAILURE EVII BNENT Identify facilities subject to flooding and prepare to relocate people from facilities. Contact health facilities in flood-prone areas about accelerating patient releases. Designate an acute care facility to handle the medical needs of flood victims. Initiate the removal of patients from nursing homes in flood plain. Arrange to move pharmaceutical out of flood-prone areas, if necessary. Plan for alternate communications, if necessary. Request evacuation of medical facilities if flood conditions worsen. EMERGENCY PERICID/EMIEDIATE IWACT PHASE Coordinate patient evacuation with Movement Coordinator; and if possible, arrange for evacuation assistance for non- institutionalized people who require medical/nursing support. Request evacuation of flood-prone medical facilities, or movement of all patients and personnel to floors above flood waters. Order relocation of all ambulance services from inundation area. • COiVTRA COSTA c�IJNTY/O0 ARBA 16 operations Section Medical/Health Yperat�ons June, I996 This page left blank on purpose. CONTRA COSTA COUNTYIOP AREA t 7 Ope6vons Sectidn Medicailflealth Operations June, T 996 .. Enclosure 5 DISASTER TRIAGE PROCEDURES Field triage during a disaster should follow the same procedures used in a multi-casualty incident. Details of these triage principles and procedures can be found in the Contra Costa County Multi-Casualty Plan. The objective of disaster triage is to sort casualties so that the maximum number of lives can be saved through effective utilization of rescuers, medical personnel, and medical facilities. Casualties should be triaged into the following categories, using the "START" method. 1. DOA - These are casualties who are not breathing, even after an airway is established. These patients should be completely covered with a sheet and removed from the immediate casualty sorting area by the County Coroner as soon as practical. 2. Major/Critical Injury - These are casualties who need urgent attention to stabilize and correct life threatening conditions. On-scene judgement should be used to give first priority for transport to those casualties whose condition appears readily correctable. 3. Minor/Non-Critical Injury - These are casualties for who delayed transport is not likely to cause loss of life, although they may have serious conditions requiring early intervention. On=scene judgement should be used, but in general, patients under 6 or over 65, those that are non-ambulatory, and those with serious pre-existing medical conditions should be transported before others in this category. GONTRA COSTACdl.UNTYJOR AREA 1$ GperatiQns Section Itlla& 11Heafth Operatwns June, 16 This page left blank on purpose. CONTRA COSTA COUNTYJOP AREA 9 9 Operations.Sectio» Med I/Health Operator ,curie, 99.6. Enclosure 6 CASUALTY COLLECTION POINT (CCP) OPERATIONS (NON-HOSPITAL LOCATIONS) PURPOSE The purpose of this enclosure is to provide guidance for the designation, activation and operation of Casualty Collection Points (CCPs) at non-hospital locations. (Note: Hospitals which are forced to evacuate patients or are otherwise unable to care for patients within the hospital facility may establish CCP's on site under their own auspices.) GENERAL CCPs are sites designated by Contra Costa County for the congregation, triage, stabilizing treatment and holding for evacuation for disaster casualties. Although the principal role of CCPs is for casualty evacuation to unaffected areas, they may also be used to increase the county's medical response capabilities. CCPs may accept patients directly from disaster sites if hospital care is unavailable or severely limited, or they may be used to increase the supply of hospital resources by moving some patients from hospitals to CCPs. A CCP may also be used as a replacement for an entire hospital if the hospital is forced to evacuate. CCPs should not generally be utilized for minor first aid, although first aid may be available at a CCP in certain situations. CCP LOCATION The designation, establishment, organization and operation of CCPs is the responsibility of the Contra Costa Health Services Department. State and federal responses will deliver mutual aid resources to resupply and augment CCP operations, but will generally be unavailable to supply a CCP during the initial response phase. The following locations in Contra Costa County have been designated as potential sites: ( 1) Alhambra High School, Martinez ( 2) Buchanan Field Airport, Concord ( 3) California High School, San Ramon ( 4) Concord High School, Concord ( 5) Diablo Valley College, Pleasant Hill ( 6) Las Lomas High School, Walnut Creek ( 7) Liberty Union High School, Brentwood ( 8) Los Medanos Community College, Pittsburg ( 9) Mt. Diablo Hospital (10) Pinole Valley Junior High, Pinole (11) San Ramon High School, Danville (12) St. Mary's College, Moraga i CONTRA COSTA CfJUNTY/OP AREA 20 Operations Section' Medical/Health Operations _ June, 19.96 The Health/Medical Branch Coordinator, or his designee, will determine which of these or other potential sites, if any, will be activated during the disaster, and will announce their location to local and state agencies. The location of a CCP should be publicized only after it has been activated and is ready to receive patients. If there is a large number of casualties at a disaster site that is geographically distant or isolated from another source of medical care, the Health/Medical Branch Coordinator may designate that site as a CCP. In selecting potential CCP locations, considerations will be given to: • Proximity to health care facilities for rapid access to staff and supplies, and to minimize complications to unstable patients during a hospital evacuation. • Proximity to areas which are most likely to have large numbers of casualties based on shaking intensity prediction maps, building patterns, and population distribution. • Proximity to hospitals which are most likely to suffer major damage or be unable to accommodate the influx of arriving patients. • Accessibility for incoming casualties, staff, suppliers, and casualty evacuation vehicles, including aircraft. Evacuation by land is preferred, but if ground transportation routes are disrupted, helicopters may be necessary. MEDICAL CARE The basic medical services to be provided at a CCP include registration and triage, austere medical treatment to rapidly correct life-threatening problems using a minimum of supplies, casualty holding, and casualty evacuation. Specific examples of the level of care provided are: • wound care; • control of bleeding; • treatment of shock; • fluid replacement; • splinting of fractures; • pain relief; • initial burn care; • treatment of medical conditions such as shortness of breath. • CONTRA COSTA COUNTYIOP AREA 21 OperationsSectio.n .e..d..'ca. ealth Operations June, 1996 CCP OPERATIONS The flow of casualties into a CCP is unpredictable depending on its distance from casualties, the success of public information efforts, its accessibility, and the pace of search and rescue operations. These are some of the potential problems that could occur: • Trained medical personnel may be scarce, limiting the level of care that can be provided. • Supplies from outside the disaster area to the CCPs may be delayed. • Patients tend to self transport to hospitals. • Water, power and other resources may be scarce, limiting the type of medical treatment feasible at a CCP. • Inclement weather and other atmospheric conditions may hinder helicopter delivery of personnel and supplies and evacuation of casualties. If any of the above conditions occur, the CCP manager may need to re-triage some patients so the maximum number of lives can be saved through the effective use of the available resources. Status reports will be made by the CCP Manager of Each CCP to the Medical/Health Branch via EMS. Reports should include the number of casualties in each triage category, the number of ambulatory and non-ambulatory patients ready for evacuation, the status of • supplies and personnel, and current accessibility by helicopter and ground transportation.. • CONTRA COSTA COUNTY/OP ARBA 22 O�erat+of� Section MedcaifHealth Operat�of ..._ dune, �9 ,. i This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA. ........ 3 ..... Oration :Section Med cal/Health Operations .. June, 99'6 Enclosure 7 REGIONAL EVACUATION POINTS (REPS) • REGIONAL EVACUATION POINTS (REPs) Regional Evacuation Points (REPS) are ad hoc facilities established by the State on the periphery of the disaster area. REPS will provide staging and operational direction for medical resources to be moved into disaster areas. For casualty evacuation, REPS will receive patients from Casualty Collection Points, provide additional stabilizing treatment, if needed, and stage them for transport via fixed wing aircraft to unaffected areas for further medical care. Depending on the magnitude and scope of the disaster, multiple REPs may be established, each covering a defined territory. The RFPs will establish communications with, and provide resources in response to, requests from the Medical/Health Branch operations. REPS will operate under state or federal military direction. MEDICAL STAGING AREA Regional Evacuation Points (referred to in previous plans as the medical operations at Disaster Support Areas/DSAS) are intermediary sites for the evacuation of casualties and the provision of mutual aid support to the affected area. REPS will be located at airports with both fixed and rotary wing capability at the periphery of the disaster area, and will operate under state or federal military direction. REPs will also serve as the principal point of contact and support for nearby affected areas. MEDICAL FUNCTIONS For casualty evacuation, REPS will receive patients from Casualty Collection Points that have been triaged as either ambulatory or non-ambulatory. These categories are used to determine • whether or not a patient can tolerate being transported in a sitting position. At the REP, patients are given stabilizing treatment, if needed, and re-triaged into an eight category hospital bed classification system used by the National Disaster Medical System. ORGANIZATION AND SUPPORT OF PERSONNEL The National Disaster Medical System has created four level deployable groups called Disaster Medical Assistance Teams (DMATs), including specialized service teams. They re- establish medical services to the affected area. MOVEMENT OF RESOURCES The State Emergency Medical Services Authority has developed a response concept specifically for catastrophic disasters called the PUSH System. Its purpose is to expedite the delivery of life saving medical resources to disaster sites. Its principal characteristic is the immediate mobilization of predetermined life saving resources, and supporting transportation, .. as soon as a disaster occurs. The State has developed estimations of supplies needed, established MOUs and contracts with resource providers, identified intermediate staging areas for accepting resources, estimated transportation requirements for moving sufficient resources, and developed agreements with transportation resources to mobilize their resources. CONTRA COSH A;COUNTY/OP;A(�EA; 24 Qperatior s Section: MedicatAida. h Operations - J'une, 19. 6 • This page left blank on purpose. • CONTRA COSTA,COUNTW. P AREA 25 Operations Sect on . Medical/Health Operations June, 99' Enclosure 8 DISASTER PUBLIC HEALTH CONSIDERATIONS • This enclosure outlines considerations that may be necessary following a disaster to ensure a level of sanitation adequate to prevent the spread of disease. Vectors and the main diseases they spread are discussed so that they can be kept in check before their numbers become hard to control. WATER SUPPLY If no restrictions have been placed on the supply of water, an estimate of 100 liters/person/day for all uses of water except construction should be provided. A breakdown by facility can be assessed as follows: • First aid stations, 40-60 liters/person/day. • Mass feeding center, 20-30 liters/person/day. • Housing and shelter, 15-20 liters/person/dray. Once the actual water requirements of an area have been estimated, sources to meet the needs must be located. The municipal system, the private systems of industry and agriculture, springs and wells, and surface waters are potential sources that might be tapped. If these sources are determined to be insufficient to meet demands, rationing must be initiated. While potable water from the sources already identified will be used first, methods for treating non-potable water should be established. The following two methods are recommended: Disinfection This method should be used on all water. It is done by adding Tincture of Iodine or chlorine-to the water, or by boiling the water. Coagulation This method should be used in conjunction with disinfection in the treatment of surface waters. It is done by chemical addition or chemical filtration. To make sure that water quality is maintained at a safe level for consumption, four tests of quality should be performed, as follows: • The residual chlorine test. • The coliform bacteria test. • The H-ion concentration test. • CONTRA CQSTA:COUNTY/OR AREA; 26 Opeirations Section Env.ironmer►tal & Public.HeaI h:0�erat ons . .. " June, 1956 • The type of alkalinity test. Procedures for these tests are found in Standard Methods of Water Quality, American Public Health Association (APHA), 13th edition, New York, New York, 1971 . WASTE DISPOSAL To accommodate the increased population in reception areas, human waste disposal units may have to be built. Sanitarians should inspect and supervise the construction of these units for the following three reasons: • These sites are fly-breeding areas; • The incidence of disease caused by enteric and helminthic organisms could increase at these sites; and • Soil or water might be contaminated if the units are poorly constructed. Four different types of excreta disposal units can be installed. They include: * Deep trench latrines; * Pit privies; Mobile latrines or chemical toilets; and * Urinals or borehole latrines. SOLID WASTE DISPOSAL Most solid waste will accrue at the mass feeding facilities, with organic wastes being of particular concern to public health officials. At all facilities, organic and inorganic wastes should be collected and stored separately. Organic wastes will require heavier, washable watertight containers with tight-fitting lids. When deciding upon types of containers and upon methods of collection, the following should be considered: • Four containers will be needed per 100 people at mass feeding facilities. • Containers should always be stored outside buildings. • Plastic bags may be used for storage but only for short periods. • Garbage collection from mass feeding centers should take place daily. • .CONTRA COSTA C;OIJNTY/OP AREA 27 Operations Section Environmental & Public Health Operations . : June, 1996 • Garbage trucks with a 10 cubic meter capacity, operated by one driver and two helpers, can serve 6,000 people if three trips are made to the disposal area daily. Four methods of disposal are presented; they will have to be expanded to take care of the increased volume. The methods include sanitary landfills, burial, incineration and open dumping. Sanitary Landfill This is the best option. Refuse should be compacted, covered with earth, and compacted again. Burial This is the next best option. Like the sanitary landfill, it involves covering the refuse at the end of the day. Incineration This method can be used if the first two options are impractical or inadequate for the existing volume of garbage (pathogenic materials from hospitals or infirmaries must be burned).' Open Dumping This method is to be discouraged and will be allowed only in extreme cases. Open dumping refuse should be hauled to the dump sites, burned and covered, where possible, to deter rodents and flies. Cans should be crushed because they provide excellent breeding grounds for mosquitos. MASS FEEDING SERVICES Several aspects of the food delivery system will need supervision to prevent the spread of disease and the spoilage or waste of food. Some of the most important aspects are: • Inspection of incoming foods to detect spoilage or contamination. • Quality control of water supplied to food preparation centers. • Provision for proper storage and cooking of food. • Provision for proper disposal of solid and liquid wastes. •. Provision for proper washing and sanitizing of utensils. • Supervision of food preparation and serving. • Supervision of cleaning food handling and serving areas. CONTRA COSTA COUNTY/OP AREA28 Operations Section Environrn.ental.& P,.0 464 ealth Operat ons . <....... Jun.e,.19:9.6 ...:_ • Control of insects and rodents in food stores, kitchens and eating areas. • Management of personnel, including training, health checks and assignment at sanitary facilities. Due to the increase of population in reception areas, feeding facilities will be in great demand. Those facilities in existence must be used to their maximum capacity; additional mass feeding centers may have to be created. Maintaining cleanliness and sanitation standards will be of the utmost importance. All sections should be kept clean and disinfected and only potable water should be used in the feeding centers. In addition, three separate basins (one for personal use, one for the cleansing of cooking utensils and dishes, and one for the washing of fruits and vegetables) should be set up. All sinks should be provided with detergents, access to boiling water, and organic waste containers where grease and food scraps can be deposited. Dishes should be immersed in boiling water for five minutes. Food handlers must practice good hygiene and be without boils, sores or any communicable disease. To ensure this, medical examinations should be conducted for all handlers. Food handlers should also attend a brief training session that stresses personal cleanliness and emphasizes the washing of hands and the wearing of special garments for food service and preparation. Food handlers should be instructed not to sneeze or cough near food. All foods that will not be used the day they are opened should be kept in fly-proof containers. If there is inadequate refrigeration, perishables must be brought to the center daily. Raw vegetables or soft-skinned fruit should not be served at the centers. GONTRA COSTA CQUNTYfOR AREA 23 Qperat+ons;Sect+arf Environmental & Public Wealth Operations June, 199'6 VECTORS Control of vectors is very important. Although vectors are present in almost every i environment, they spread diseases under crowded, less sanitary conditions. Common vectors that transmit disease through biting, skin infection, food or water pollution are listed in the table below: Vector Main Diseases Cockroaches diarrhea, dysentery, salmonellosis Cone-nosed bugs Chagas' disease Bedbugs severe skin inflammation Houseflies conjunctivitis, diarrhea, dysentery, typhoid fever Lice skin irritation, pediculosis, endemic typhus, relapsing fever, trench fever Mosquitos malaria, yellow fever, dengue, dilariasis, viral encephalitis Ticks rickettsial fever, tularemia, relapsing fever, viral encephalitis Rodents salmonellosis, rat bite fever, leptospirosis, melidosis Rodent fleas endemic typhus, bubonic plague Rodent mites richettsial pox, scrup typhus; Mapping rodent harborages will help determine the extent and location of infestations. It is also useful in estimating the probability of disease, the possibility of people being bitten, and the possibility of property or food being damaged. Mapping is one preventive measure that allows sanitarians to begin control measures before disease outbreak occurs. If allowed to flourish, mosquitos can also create health problems. They are often found near water supplies and in tin cans that have been discarded. Examples of fly-breeding areas that should be mapped are disposal sites, surface toilets and . dumps. It should be noted that temperatures greater than 20° C are conducive to rapid population increases of flies. Strategies for rodent control will vary, depending upon whether the danger of disease is imminent. If disease is probable, rat runs should be dusted with a rodenticide that eliminates ectoparasites. The dusting should be extended to other areas where rats are found and mass poisonings.at dumps and harborages should be conducted. Where no present danger of disease exists, sections where rat control is needed should be mapped. Crews and equipment for dusting and poisoning should be prepared so that rat populations can be kept in check. Rats CONTRA C5TA COUNTY/CP AREA 3Q Operations Section' Environmental & Publicmbafth OPerations June, 199...6.- . 9 6 should be deprived of food by intensifying its rapid storage and disposal, increasing garbage collections and ensuring adequate waste burial. Flies may be controlled by applying chemicals in resting and breeding areas, ensuring sanitation through the proper disposal of organic wastes and making use of such mechanical means as screening, etc. Cockroaches and ants will be kept in control primarily by cleanliness, although chemical dusting of shelves, garbage cans and latrines will help. Individuals infested with lice, fleas or mites should be dusted weekly with insecticides, inside and outside of clothing, in the hair and in their living quarters. It should be noted at this point that precautions should always be used in the handling of pesticides, especially where people will be directly exposed. Supervision by sanitarians or other qualified personnel is essential. DISINFECTION For those who have been exposed to contagious diseases that are life-threatening, it is imperative to destroy germs, insects, larvae and eggs. Special facilities will be designated where showers and laundry sections offer complete disinfection. Steam or a 5% formaldehyde solution can be used to disinfect clothing. CONTRA COSTA COUNTY/OP.AREA 31 Qperations;Section Env�ronrnertal Health<Operatpns. June, 199:6 This page left blank on purpose. GONTRA COSTA COIJNTYlOP AREA 32 Operat1fln Section Envwonmer tat & Public 1-lealth 'Operations June, 199 I '.1 I, II I III I I I I C k 1�1 r. ,o Y. ol I . I 1 I • � i I 1 k I I I I RADIOLOGICAL OPERATIONS OBJECTIVES This branch identifies the actions taken, accepted responsibilities, and techniques used to support governmental efforts to save lives and minimize radiation exposure when an emergency involving radioactive materials occurs. These emergencies may involve radioactive material in transit, a supply stored at a fixed facility, or a nuclear detonation. This material describes a system that consists of radiation monitoring to detect, measure, and report radiation intensities. Radiological staff receive, analyze, and evaluate information. These actions are also included in this annex. Officials will use this. information to make decisions on appropriate countermeasures to minimize exposure of persons and property. The objectives of radiological operations will be to: • Provide timely and coordinated protective actions to minimize loss of life and human suffering. • Provide a system for monitoring, reporting, processing, and analyzing radiological data. • Provide technical support to carry out radiological countermeasures and situation analysis. Provide radiological monitoring equipment, maintenance, and training. • Provide a system for receiving and distributing information required for effective response and recovery from an emergency involving radiological materials. SPECIFIC TERMS Decontamination (Radioactive) The removal or covering of radioactive contamination from a structure, area, object, or person to reduce the radiation hazard. Nuclear Attack Planning Base-1990 (NAPB-90) A Federal Emergency Management Agency publication that estimates the potential physical effects of a nuclear attack on the population of the United States in terms of the degree of the potential risk. Radiological Defense (RADEF) A program, including plans, procedures, and systems, to monitor, evaluate, and report the radiological hazard resulting from a nuclear attack or related nuclear incident. It supports preventive and remedial measures to minimize the effect of nuclear radiation on people and resources. CONTRA COSTA COUNTY/OP AREA 1 Operations Section Radiological Operations January, 1996 Radiological Defense Officer (RDO) Contra Costa County has designated several staff members to serve as RDO's. They are responsible for planning, developing, implementing, and maintaining a comprehensive RADEF system within the county. The RDO leads the planning efforts for deploying viable RADEF emergency response capabilities. The RDO maintains technical knowledge, in addition to managerial skills, since the RDO functions as the resident expert on the effects and mitigation of the high levels of radiation expected from nuclear attack or related incidents. Radiological Monitor (RM) Specific city and county staff trained to measure, record, and report radiation exposure and exposure rates, and to provide limited field guidance on radiation hazards associated with the assigned operation. For an explanation of other emergency managernent terms used in this material, please review the Definitions section in the Basic: Plan. EMERGENCY ACTIONS The possible risks associated with nuclear detonations are listed in the federal planning guidance, NAPB-90. Contra Costa County may be subjected to overpressure ranging from 2 to 5 pounds per square inch. Risk of fallout is medium. NAPB-90 data is kept by the County RDO at the Office of Emergency Services. Radiological activities will usually be associated with the periods and phases outlined in the Basic Plan. Detailed operational concepts and emergency response actions associated with the various phases are provided in the Operations Guide. ORGANIZATION AND RESPONSIBILITIES The County Office of Emergency Services should have a designated RDO and trained staff. Cities should designate a knowledgeable RM to handle radiological matters. Radiological capability should include: • A reporting network in the city and county. • A system to send reports to the next level of government (city to county, county to State OES Coastal Region). • An adequate number of trained personnel to monitor shelters and exposure of emergency response staff. • An RDO and staff to analyze radiological data, identify areas of danger, provide radiation exposure control, and recommend protective measures. CONTRA COSTA COUNTY/OP AREA 2 Operations Section Radiological Operations January, 1996 Local (Cities) tCity government is responsible for protecting its residents. Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with radiological operations, each city should designate a member of its Emergency Management Team to act as a Local-Radiological Monitor. This city staff person may or may not have other assigned duties in the city EOC. A likely candidate for this position is a member of the city staff who has completed the appropriate training conducted by the Contra Costa County Office of Emergency Services. Cities should designate a senior RM to advise city staff in the EOC on how to handle radiological matters. The Local Senior Radiological Monitor will need to establish contact with the County Radiological Defense Officer (RDO) to provide information on progress in the city. When a disaster exceeds the capability of city and county government, state and federal assistance is available through mutual aid or the Federal Radiological Emergency Assistance Plan. Local Radiological Monitors will advise the cities on how to: • Identify and evaluate the threat, then recommend effective protective actions to the emergency operations center staff. • Provide, through city or county public information officers, emergency protection information and instructions for the public. • Receive and evaluate reports from monitoring stations and staff. • Compile and transmit radiological data to the county RDO, if the county EOC has been activated. • Coordinate the training of radiological monitors, which includes 12 hours initial training and 4 hours refresher training biennially. • Acquire and maintain radiological equipment. • Develop a monitoring station network. Contra Costa County/Operational Area In Contra Costa County, the Office of Emergency Services plans and coordinates the Radiological Defense (RADEF) program. The Radiological Defense Officer (RDO) is the County OES staff member primarily responsible for administering this county program. The County RDO coordinates with cities, Region Wand State OES on matters pertaining to the program. During radiological emergencies the RDO CONTRA COSTA COUNTY/OP AREA 3 Operations Section Radiological Operations January, 1996 becomes a member of the County Emergency Management Team, and staffs the county EOC. As lead of the county's radiological operations, this person manages the radiological activities for the unincorporated parts of the county. In the event a disaster affects more than just the county, the county RDO contacts the Local Radiological Monitors (RMs) to gather or supply information. The County Radiological Defense Officer will: • Complete the tasks listed above for the unincorporated areas of the county. • Establish and maintain contact with the Local Radiological Monitors (RMs) in the cities. • Compile and transmit operational information and situation intelligence summaries, including radiological information, to the OES mutual aid region. • Coordinate information with the County Public Information Officer. • Provide a county overview of the radiological situation to the cities and public as appropriate. This should include expected fallout arrival times, anticipated dose rate, accrual dose rates, and areas of high and low radiation. • Serve as the primary point of contact for all aspects of RADEF, before, during and after a radiological emergency. • Supervise the radiological monitoring kit distribution and exchange program. • Serve as point of contact on radiological matters with Concord Naval Weapons Station. • Ensure the training program meets the standards outlined in Civil Preparedness Guide 2-1 . • Supervise the administrative functions of the program. • Maintain a current listing of National Facility Survey fallout shelters in the county. Mutual Aid Region State OES Coastal Region functions as an intermediate coordinating level between the Contra Costa County EOC and the State Operations Center (SOC). The State OES Region 11 Radiological Officer will compile and transmit operational information and situation intelligence summaries, including radiological information to the State Operations Center and to operational areas within the region. CONTRA COSTA COUNTY/OP AREA 4 Operations Section Radiological Operations January, 1996 State and Federal State and federal radiological activities are described in the State Emergency Plan, Annex R. POLICIES AND PROCEDURES General policies and procedures for radiological protection operations in a disaster are provided below. A checklist of actions and specific information about disaster radiological operations are contained in the Operations Guide. Radiological Equipment • Civil Preparedness Guide (CPG) 1-3, Comprehensive Cooperative Agreement (CCA), outlines how the Federal Emergency Management Agency (FEMA) distributed radiation detection instruments to California State Office of Emergency Services (OES). State OES distributed these devices to Contra Costa County and other counties. County OES further distributed these instruments to public and private agencies throughout the county. County OES manages this program locally. • Approximately two hundred radiation detection kits support Contra Costa County's radiological defense program. Fire, police, and public works departments, hospitals, school districts, federal agencies, and the Concord . Naval Weapons Station comprise the list of radiation kit holders. The County RDO and the County OES manages a detailed list of the locations and type of radiological monitoring equipment. • The County manages two models of radiological monitoring kits: * CDV 777, Monitorina Kits. The Local RMs use this kit for monitoring purposes. These are distributed to the organizations noted above. * CDV 777-2, Shelter Kits. These kits are used for monitoring radiation in shelters. The shelter kits are kept at 50 Glacier Drive, Martinez, for distribution to fallout shelters during a nuclear emergency. • The Contra Costa OES RDO monitors the required calibration dates of radiological instruments and notifies equipment holders of calibration/exchange requirements. This is managed by an annual review of the equipment lists published by the State OES, Radiological Division. Communications • Establishing priorities for response actions rest on collecting and distributing radiological data. Advice based on this data will be critical. However, these activities will be hampered by Electromagnetic Pulse (EMP), a surge charge produced during nuclear detonations. EMP could/will damage many communication systems. To the extent practical, communication systems CONTRA COSTA COUNTY/OP AREA 5 Operations Section Radiological Operations January, 1996 should be protected against EMP according to CPG 2-17, Electromagnetic Pulse Protection Guidance. • All available survivingcommunications stems will be used, including local Y radio, teletype, and telephone. The following major communication systems will be used: * The statewide microwave system will be used to report radiological data and information. The California Department of Forestry, the State Fire Net, the Transportation, Fish and Game, and the Highway Patrol networks use parts of this microwave system These agencies could be used to assist with reporting pertinent information. • Contra Costa County will primarily use -the California Emergency Services Radio System to communicate with State OES. • More specific information on the county communications system is contained in Communications. Nuclear Weapons Accident • Nuclear weapons are transported daily by air, rail and highway. As the number and type of shipments increase, so does the possibility of a nuclear weapons accident. • An accident in which there is no release of the radioactive material is called a "Bent Arrow." A "Broken Arrow" means a release of radioactive material. Nuclear weapons accidents will be reported to the Joint Nuclear Accident Coordination Center (JNACC) at Kirtland Air Force Base, N. M. The air base phone number is (505) 844-4667. Decontamination • During the recovery phase, decontamination ranks high in priority. This process reduces or removes radioactive material from a structure, area, object, or person. Decontamination procedures aim to reduce radiation exposure to an acceptable level with minimal cost or labor. Actions taken must consider the task urgency against contaminating the staff. • Radioactivity cannot be destroyed, but in a nuclear attack, the radiation hazard (fallout) can be reduced by the following actions: (1) Remove radioactive particles from contaminated surfaces and locating them away from the area of immediate concern. (2) Cover the contaminated surfaces with "shielding material," such as • earth. CONTRA COSTA COUNTY/OP AREA 6 Operations Section Radiological Operations January, 1996 (3) Isolate a contaminated object and wait for the radiation level to decrease through the process of radioactive decay. • To protect personnel in vital facilities and industries, such as communication centers, emergency government facilities, essential public utilities, and essential equipment will require early decontamination. It must be initiated promptly, but many decontamination activities could be deferred near the end of the recovery phase. • Decontamination proceeds in two ways: Partial or Complete. • Partial decontamination usually involves the rapid, partial removal of contamination to reduce the radiation exposure rate as quickly as practical. You can accomplish partial decontamination by covering contamination with "shielding material," such as dirt. Partial decontamination reduces radiation exposure to a level where priority work can be accomplished with reasonable safety. • Complete decontamination follows partial decontamination to further reduce the radiation hazard, as required. Such action should be based on the relative importance of the facility or area while considering such issues as work-hours required, resources available, and possible alternatives to complete decontamination. • Primarily, decontamination permits the reactivation of vital facilities and essential industries. To a limited degree, it could be used to improve the protection of some shelters. • Important factors to consider: (1) Radioactivity cannot be destroyed. (2) The surface to be decontaminated greatly influences the method to be used. (3) Proceed from the easiest to the most difficult method. (4) Monitor activities periodically for effectiveness. Decontamination Techniques and Capability • Decontamination Procedures Review. All decontamination procedures should be delayed as long as possible to allow exposure rates to decrease due to natural decay. Different procedures must be used to decontaminate various objects. Remember, fallout is radioactive particles. Any procedure that will • remove the particles will remove the contamination. Proceed from the simple to more complex procedures. CONTRA COSTA COUNTY/OP AREA 7 Operations Section Radioloqical Operations Januarv. 1996 • Personnel Decontamination. Individuals performing emergency functions (such as fire, police, rescue, ambulance services, etc.) will be directly exposed to both radioactive fallout particles and the radioactivity emitted from these particles. These individuals must exercise precautions to avoid personal contamination. Personnel contamination may result through carelessness, improper use of protective clothing and equipment, or by accident. Fallout behaves like dirt or dust and accumulates on the body like dirt. Fallout particles can be removed from exposed body parts by brushing or by washing. • Land Area Decontamination. Water hoses may be used to wash down radioactive particles from buildings, houses, etc. Such action could concentrate the fallout in runoff areas and create "hot spots" that are highly radioactive. Therefore, these radioactive areas would have to be removed or covered at some time during the recovery period. Contaminated earthen materials can be buried, or mounded by bulldozers (bunkered) to serve as a radiation shield, reducing radiation exposure. • Water Area Decontamination. Radioactive fallout particles sink. Fallout settles to the bottom of water, ponds and lakes. The water itself acts as a shield. Most of the radioisotopes will not dissolve in water. However, radioactive iodine, 1-131 , may be a special problem in drinking water. This radioactive compound dissolves in water and is not removed by normal water • processing. Special procedures, such as ion exchange, are necessary to remove radioiodine. However, the radioiodine decays rapidly. If possible, avoid the use of open water sources for drinking water during the first few weeks. Use wells or water stored in closed containers such as holding tanks. • Resources. Many existing city, county and private sector equipment can be used. Equipment, such as fire trucks, bulldozers, scoop loaders, street sweepers, dump trucks and similar equipment are all excellent for decontamination. Follow the decontamination procedures outlined above to determine which equipment to use. • CONTRA COSTA COUNTY/OP AREA 8 Operations Section Radiological Operations January, 1996 RADIOLOGICAL PROTECTION OPERATIONS GUIDE All county departments have a role in response to a radiological emergency. Some departments may be more heavily burdened than others. Required actions will be similar to those carried out in other disasters. At this time, the probability of a radiological emergency requiring a coordinated county response is considered remote; therefore this Operations Guide contains radiological emergency checklists and procedures for all county departments. These checklists should be reviewed periodically by the responsible agency. In the event a radiological emergency requires EOC activation, it is the responsibility of the County RDO to advise department representatives to use the Radiological Emergency Action Checklists found in this Operations Guide. ENCLOSURE TITLE 1 Staff and Location 2 Supporting Organizations and Responsibilities 3 Radiological Defense Officer (RDO) Emergency Action Checklist Response to a Nuclear War Emergency 4 Radiological Defense Officer (RDO) Emergency Action Checklist Response to a Natural or Technological Disaster Creating a Radiological Hazard The following are checklists to be used by other staff in the County EOC: 5 Emergency Services Director Emergency Action Checklist 6 Fire Emergency Action Checklist 7 Law Enforcement and Traffic Control Emergency Action Checklist 8 Medical Response to a Radiological Emergency 8-a Medical Services in Reception Areas During a Radiological Emergency 8-b Medical Emergency Action Checklist 9 Public Health Response to A Radiological Emergency 9-a Public Health Emergency Action Checklist CONTRA COSTA COUNTY/OP AREA i Operations Section Radiological Operations January, 1996 ENCLOSURE TITLE 10 Care and Shelter Response to a Radiological Emergency • 10-a Care and Shelter Assignments for a Radiological Emergency 10-b Care and Shelter Responsibilities for a Radiological Emergency 10-c Care and Shelter Emergency Action Checklist 11 Movement Response to a Radiological Emergency 1 1-a Movement Emergency Action Checklist 12 Construction and Engineering Response to a Radiological Emergency 12-a Construction and Engineering Policies During a Radiological Emergency 12-b Fallout Shelter Development 12-c Construction and Engineering Emergency Action Checklist 13 Supply and Procurement Response to a Radiological Emergency 13-a Policies and Procedures for Procurement and Distribution of Essential Resources During a Nuclear War Emergency 13-b Supply and Procurement Emergency Action Checklist The following checklists have not yet been developed, and are in process: 14 Legal Advisor Emergency Action Checklist 15 Damage Assessment Emergency Action Checklist 16 Public Information Emergency Action Checklist 17 Recovery Emergency Action Checklist 18 Situation Analysis Emergency Action Checklist 19 Transportation Emergency Action Checklist 20 Utilities Emergency Action Checklist 21 Personnel/Volunteer Emergency Action Checklist • CONTRA COSTA COUNTY/OP AREA ii Operations Section Radiological Operations January, 1996 Enclosure 1 • STAFF AND LOCATION The following personnel will staff the Radiological Defense Officer function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Radiological Defense Officer OES Radiological Defense Officer OES Senior Emergency Planning Coordinator OES Emergency Planning Coordinator Support • OES Staff • CONTRA COSTA COUNTY/OP AREA 1 Operations Section Radiological Operations January, 1996 • This page left blank on purpose. . i CONTRA COSTA COUNTY/OP AREA 2 Operations Section Radiological Operations January, 1996 Enclosure 2 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Office of Emergency Services is primarily responsible for ensuring that the missions outlined in this branch are carried out. The following organizations may be available to support them in this mission. The enclosure(s) that contains each departments' emergency action checklist(s) is shown in parentheses. Health Services Department Medical and Hazardous Materials Teams support the program through technical advice and assistance to OES and the public. (See Enclosure 8.) Fire Districts Fire personnel maintain an inventory of radiation detection equipment and ensure personnel are trained in radiological monitoring. Fire district personnel may serve as RMs during an emergency. During recovery, fire districts may be involved in decontamination operations. (See Enclosure 6.) Law Enforcement Law enforcement agencies have radiation detection equipment and trained personnel. These personnel may be called upon to support radiological monitoring during an emergency. (See Enclosure 7.) Public Works Department The Public Works has a few radiation detection kits and may be called upon to support radiological monitoring operations. Public Works personnel and equipment may be required for decontamination operations. (See Enclosure 12.) • CONTRA COSTA COUNTY/OP AREA 3 Operations Section Radiological Operations January, 1996 Social Service Department In its role as coordinator of Care and Shelter Operations, the Social Services • Department may be required to use radiation detection shelter kits during emergencies. (See Enclosure 10.) Private Sector Organizations that received radiation detection kits from the county should be prepared to report radiation readings from their location. Private sector equipment may be used for decontamination. Cities Local emergency personnel play a vital role in reporting radiological information to the county and providing personnel and equipment as required and available. • CONTRA COSTA COUNTY/OP AREA 4 Operations Section Radiological Operations January, 1996 Enclosure 3 RADIOLOGICAL DEFENSE OFFICER EMERGENCY ACTION CHECKLIST RESPONSE TO A NUCLEAR WAR EMERGENCY The actions outlined in this checklist are to be performed or initiated by the County RDO in preparation for and response to a nuclear attack. DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Annually review and update radiological protection plans. Coordinate with State OES Population Protection Division to obtain the most recent National Facility Survey (NFS) of fallout shelters in the county. Send cities copies of their portions. Request that the cities conduct an annual review to keep NFS information current. Develop communications and reporting networks for the distribution of radiological information. Coordinate training of radiological monitors. Maintain training records and ensure that refresher training is conducted. Maintain copies of licenses for businesses to store radioactive material. Work with the PIO to develop emergency public information bulletins advising the public of protective measures in a radiological emergency. Ensure radiological monitoring equipment is distributed. Periodically test equipment and communications. Maintain enough shelter monitoring kits on hand at County OES. Be prepared to distribute them to designated shelters during increased readiness phases. CONTRA COSTA COUNTY/OP AREA 5 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Identify and maintain a list of equipment that may be used for decontamination. Maintain a list of city Fims or points of contact with radiological responsibilities. Conduct or coordinate periodic exercises to ensure the radiological system's integrity. (FEMA recommends at least one exercise every four years.) Coordinate with communications personnel to ensure equipment is protected from electromagnetic pulse. • • CONTRA COSTA COUNTY/OP AREA 6 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION INCREASED READINESS Review radiological personnel assignments and alerting procedures with fire, law and cities. Alert fire, law and other agencies with monitoring teams to alert teams for briefing. Commence refresher training of teams. Notify Emergency Operations Center (EOC) staff of increased emergency status. Request activation of the EOC by the Emergency Services Director. Pass out the enclosed checklists to the other EOC Staff as each position is filled. Notify Director of EOC staff positions vacant. Determine and display operational readiness of monitoring and reporting stations. • Instruct monitoring staffs to start weapons effect monitoring and reporting procedures. Upgrade protection factor of selected shelters. Work closely with the PIO and the media to provide radiological protection information and basic monitoring training to the public. • CONTRA COSTA COUNTY/OP AREA 7 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION ATTACK OPERATIONS Contact all monitoring and reporting stations. Request each station begin reports. Ensure shelter informal-ion has been distributed. Evaluate the best method of protecting the public: shelter or evacuation. Consult with other departments and the Emergency Services Director. Based on information from affected areas, evaluate and make recommendations to the Director on how to protect the population. Areas with more serious situations will be given highest priority. The following pages outline actions to be taken in: 1. Undamaged areas without fallout. 2. Undamaged areas with fallout. 3. Damaged areas with fire and fallout. • • CONTRA COSTA COUNTY/OP AREA 8 Operations Section Radiological Operations January, 1996 UNDAMAGED AREA WITHOUT FALLOUT • This applies to areas with minor blast damage, fire or radiation, or areas where these effects have decreased and shelter occupancy is no longer required. The emergency organization (EOC staff) will take the following priority actions as appropriate: • Continue or initiate pre-attack actions. • Survey and evaluate the situation. • Improve fallout shelters. • Maintain, restore, and operate essential facilities and systems. • Establish special safety measures, implement health controls and radiological defense countermeasures. • Provide mutual aid to more seriously affected areas (cities or other counties). • Provide for the basic needs of the population. • Maintain law and order. • Distribute emergency public information via the Director and PIO. • Establish custody, control and security of vital resources. • Establish priorities based on an estimate of resources and supplies. • Allocate and distribute personnel and supplies. CONTRA COSTA COUNTY/OP AREA 9 Operations Section Radiological Operations January, 1996 UNDAMAGED AREA WITH FALLOUT In fallout areas essentially undamaged by blast or fire, sheltering people takes • precedence over all other operations. Many pre-attack operations will stop or be reduced during shelter occupancy. Unsheltered activities can increase as the radiation hazard decreases. The emergency organization (EOC staff) will take the following priority actions as appropriate: • Continue or initiate pre-attack actions. • Survey and evaluate the situation. • Produce and distribute situation intelligence to the EOC staff; pay special attention to fallout warning and arrival time. • Estimate remaining resources required for recovery. • Implement health controls and radiological defense countermeasures, including decontamination of personnel and equipment. • Occupy and manage fallout shelters and Emergency Operating Centers (EOCs) and operate communication systems. • Evacuate persons from unsafe areas. Activate Reception Areas outside the affected areas to receive evacuees. Reassign personnel to staff Reception Centers. • When radiation levels permit, allocate and distribute food, water, clothing, fuel, and medical supplies to shelters. • When practical, restore, operate, and maintain other essential facilities and systems. CONTRA COSTA COUNTY/OP AREA 10 Operations Section Radiological Operations January, 1996 DAMAGED AREA WITH FIRE AND FALLOUT • The detonation of a nuclear weapon can cause scattered fires that threaten sheltered people at distances where only minor structural damage occurs. Immediate local action is necessary to prevent fires from spreading. The emergency organization (EOC staff) will take the following priority actions as appropriate: u Use self-help teams to fight fires. u Use fire department personnel and equipment to contain fires that are beyond the ability of self-help teams. u Survey and evaluate the fire situation. Take actions to protect against the immediate threat of fire. Take actions to protect against fallout. a Move the threatened population to fire-safe, fallout-protected areas. a Obtain reports from monitoring stations. This information dictates action taken during certain radiation levels in the area. • CONTRA COSTA COUNTY/OP AREA 11 Operations Section Radiological Operations January, 1996 Listed below are guidelines to follow at different radiation levels. The department or person responsible for each action is shown. The County RDO is responsible for • coordinating with the appropriate agency to ensure these actions are completed. LOW RADIATION Monitor station reports dose rate in excess of 0.5Rr)er hour and increasing. DATE/TIME STAFF ACTION RDO & RM Report radiation levels to next higher authority (city to county, county to region). Director Halt nonessential outside operations. RDO & RM Increase monitoring in shelters. RDO & RM Report condition and location of .05 R reading and time it occurred to next higher level of authority (city to county, county to region). RMs Monitor accumulated dose rates of field units engaged in essential operations outside shelter. Request field staff rotate with sheltered staff to limit exposure. Care & Shelter Start shelter monitoring. Occupy shelter spaces with lowest dose rate readings. Ensure Shelter Managers decontaminate new arrivals to shelter. CONTRA COSTA COUNTY/OP AREA 12 Operations Section Radiological Operations January, 1996 Monitor stations report dose rates less than 0.5R per hour and decreasing. • DATE/TIME STAFF ACTION RDO & RM Report peak dose rate, time of peak, and conditions to next higher authority (city to county, county to region). RDO Establish exposure guidelines. Ensure this is transmitted to cities. RMs Coordinate transmission of guidelines to field units. Contact county personnel with any questions. PIO Inform the public about the decreasing fallout hazard. Advise the public to limit its exposure. SitAnal Poll local RMs to determine total dose received. Public Health Establish radiation exposure guidelines for operations outside the fallout shelters. Disaster Medical Adjust medical care plans to provide for radiation casualties RDO/SitAnal Identify populations at risk. Movement Initiate movement of at-risk population to limit total dose. RM/RDO In the event dose rates increase, report levels to next higher authority (city to county, county to region). Repeat low radiation checklist above. • CONTRA COSTA COUNTY/OP AREA 13 Operations Section Radiological Operations January, 1996 HIGH RADIATION All monitor stations report dose rate peak greater than 50R per hour and • decreasing. DATE/TIME STAFF ACTION RDO & RM Report the peak dose rate, time of peak, and conditions to next higher authority (city to county, county to region). RDO Establish exposure guidelines. Ensure this is transmitted to cities. RMs Coordinate transmission of guidelines to field units. Contact county personnel with any questions. PIO Advise the public to stay in shelters. SitAnal Poll local RMs to determine total dose received by field units and population. Public Health Evaluate fallout eradiation and other hazards. Establish radiation exposure guidelines. Director Authorize emergency missions outside, only if essential. All In the event dose rates begin to increase, report levels to next higher authority (city to county, county to region). Take appropriate action for high radiation as previously described above. CONTRA COSTA COUNTY/OP AREA 14 Operations Section Radiological Operations January, 1996 MODERATE RADIATION All monitor stations report dose rates decreased to less than 5013 per hour. DATE/TIME STAFF ACTION RM/RDO Verify condition. Notify next higher authority (city to county, county to region) when 5013 per hour was reached. RDO/Health Adjust radiation exposure guidelines. Inform other services that appropriate outside operations may commence. PIO Inform public of changes. Advise public to remain sheltered. RDO/Health Poll RMs to determine total dose received by field units and population groups. RDO/Health Adjust radiation exposure guidelines for operations outside shelter and schedule decontamination of important facilities. • CONTRA COSTA COUNTY/OP AREA 15 Operations Section Radiological Operations January, 1996 HIGH RADIATION Monitor stations report dose rate less than 5011 per hour and now increasing. i DATE/TIME STAFF ACTION RDO/RM Report immediate conditions to higher authority (city to county, county to region). Continue monitoring activities. PIO Inform the public of increasing hazard. Advise public to remain sheltered. RDO/RM Report any increasing fallout readings to next higher authority„ Suspend actions begun for moderate radiation. RDO/RM In the event all monitor stations report dose rates peak less than 5013 per hour and decreasing, verify situation. Notify next higher authority of the condition, peak dose rate and time of peak. • CONTRA COSTA COUNTY/OP AREA 16 Operations Section Radiological Operations January, 1996 Advised by next higher authority additional fallout is unlikely. • DATE/TIME STAFF ACTION RDO/RM Poll all RMs. Determine local radiation level. Revise exposure guidelines, as appropriate. PIO Advise public of situation and dose controls remaining in effect. RDO/Health When radiation levels permit occupancy of key facilities, issue radiation control measures for workers and the public. Maintain dose controls. Periodically monitor work areas. RDO/Health When radiation levels permit, allow limited occupancy of homes/facilities. Maintain dose controls and periodically monitor work areas. Require public and workers to sleep in shelters. RDO/RM When radiation levels permit unlimited occupancy of key facilities and homes, allow public to remain in homes permanently. Maintain dose controls. Periodically monitor work and residential areas. PIO Consult RDO for instructions for decontamination. Inform the public of these measures. • CONTRA COSTA COUNTY/OP AREA 17 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION RECOVERY • Coordinate with other departments to continue to identify radiological hazards. Continue to require monitoring and reporting. Coordinate with all public and private sector elements to enhance the decontamination effort. Consult with other agencies to ensure exposure control procedures are strictly enforced for decontamination workers. Request the PIO provide public information on areas that can safely be reinhabited. Also advise the public of those areas that remain unsafe for human habitation. • CONTRA COSTA COUNTY/OP AREA 18 Operations Section Radiological Operations January, 1996 Enclosure 4 RADIOLOGICAL DEFENSE OFFICER EMERGENCY ACTION CHECKLIST RESPONSE TO A NATURAL OR TECHNOLOGICAL DISASTER CREATING A RADIOLOGICAL HAZARD The actions outlined in this checklist are to be performed by the County RDO in preparation for and response to natural and technological disasters involving radiological material. DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Determine extent of damage and radiological impact. Assess geographic area affected and monitoring capability. Assign monitors as appropriate. Initiate • reporting procedures. Check radiological storage licenses of facilities in the affected area to determine the potential for a radiological emergency. Work with Environmental Health to counter the effects of radiation and develop instructions for the public. Provide the PIO information about safety measures and possible evacuation or sheltering. Be prepared to augment monitoring teams with equipment and personnel from other jurisdictions or the state. Arrange for support for damage assessment teams as required. Coordinate decontamination activities as required. Ask the Health Department to inspect foodstuffs, water, and other consummables to determine purity and usability. CONTRA COSTA COUNTY/OP AREA 19 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Obtain information from the following agencies on prevailing winds and other conditions that may affect the spread of radiological contaminants: National Weather Service: Phone 364-6854(person) 364-7974(recording) Concord Naval Weapons Station: Phone 246-5577 Lawrence Hall of Science. James T.Haly at 486-5251 (w) and 284-7128(h) NOAA In response to a hazardous material incident resulting from natural causes or an accident, the responding agency, whether it be fire, law, or health will take preventive measures to protect responders and people on the scene. Some measures are: • * Conduct operations upwind. * Establish perimeter and prevent spread of contamination. * Identify spilled/leaked substances. This includes locating shipping papers and placards and contacting, as required: Shipper Manufacturer Fire Department OES CalTrans CHP County Health Department Notify State OES Coastal Region, or State OES Warning Center: Coastal Region #510-286-6740 Warning Center #916-427-4990 CONTRA COSTA COUNTY/OP AREA 20 Operations Section Radiological Operations January, 1996 Enclosure 5 • EMERGENCY SERVICES DIRECTOR EMERGENCY ACTION CHECKLIST RESPONSE TO A RADIOLOGICAL EMERGENCY DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Consult with the RDO and Environmental Health. Determine the magnitude of the incident and its impact. Determine if incident requires declaration of Local Emergency. Ensure the RDO works with Situation Analysis to keep abreast of developments. Consult with RDO and PIO about warnings to the public. Stay informed of the safety of the E OC. Be prepared to move to alternate site if it affords more radiological protection. Direct county departments to implement radiological emergency actions in this branch of this plan. i CONTRA COSTA COUNTY/OP AREA 21 Operations Section Radiological Operations January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 22 Operations Section Radiological Operations January, 1996 Enclosure 6 • FIRE AND RESCUE EMERGENCY ACTION CHECKLIST RESPONSE TO A RADIOLOGICAL EMERGENCY DATE/TIME INITIALS ACTION INCREASED READINESS OPERATIONS GENERAL ACTION Review and update plans, alert and brief personnel. Train volunteers to help in fire service operations. Test radiological monitoring equipment and prepare to distribute to predesignated locations. Expand public information program on fire safety. ACTION IN HAZARD AREAS Prepare personnel assignments for duty in the hazard area and for support to reception areas. Form liaison teams to be sent to designated reception areas. Consider measures to reduce vulnerability in high fire-risk areas. ACTION IN RECEPTION AREAS Train personnel for fire safety inspections of lodging and feeding facilities and fallout shelters. Train personnel in the techniques of monitoring fallout shelter upgrading operations. CONTRA COSTA COUNTY/OP AREA 23 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION CRISIS RELOCATION OPERATIONS GENERAL ACTION Notify all personnel and place on standby duty status. Coordinate fire detection procedures with the Law Enforcement Organization. ACTION IN HAZARD AREAS Send liaison teams to designated reception areas to coordinate arrival of augmentation forces. Assign personnel to duties in the hazard area and to augment forces in Reception Areas. Implement 12-hour shifts and commuting schedules for the hazard area fire protection forces. ACTION IN RECEPTION AREAS Receive and assign missions to fire units reassigned from hazard areas. Assign personnel to fire safety inspection and surveillance of lodging and feeding facilities, and fallout shelter upgrading operations. s CONTRA COSTA COUNTY/OP AREA 24 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION ATTACK OPERATIONS ATTACK WARNING When resources and personnel are available, help disseminate the attack warning. Station mobile units at assigned locations and take shelter. Help fallout shelter managers with fire prevention, radiological monitoring, and other activities. ACTION IN AREAS EXPERIENCING WEAPON-CAUSED DAMAGE AND FIRES Lead fire suppression and containment activities. Organize and lead rescue operations. When available assist in post-shelter remedial movement operations. ACTION IN AREAS EXPERIENCING FALLOUT Help shelter management with fire safety. Help with shelter decontamination. ACTION IN UNAFFECTED AREAS Provide support to fire and rescue operations in damaged areas. i CONTRA COSTA COUNTY/OP AREA 25 Operations Section Radiological Operations January, 1996 • This page left blank on purpose. . CONTRA COSTA COUNTY/OP AREA 26 Operations Section Radiological Operations January, 1996 Enclosure 7 LAW ENFORCEMENT AND TRAFFIC CONTROL EMERGENCY ACTION CHECKLIST RESPONSE TO A RADIOLOGICAL EMERGENCY DATE/TIME INITIALS ACTION INCREASED READINESS OPERATIONS GENERAL ACTION Review and update plans, and alert and brief personnel Recruit and train personnel needed to expand capability. Test warning systems. Prepare to execute movement plans. ACTION IN HAZARD AREAS Prepare personnel assignments for duty in hazard area and support, to include liaison, to designated areas. Prepare to transport prisoners to detention facilities in reception areas. Prepare to help transfer the judicial system and personnel to designated reception areas. ACTION IN RECEPTION AREAS Prepare to provide traffic control to and security for Reception and Care Centers, lodging and feeding facilities, and other essential facilities (Coordinate with Supply and Procurement). Devise methods of communicating with predesignated augmentation units from hazard areas. Prepare to establish expedient detention facilities as needed. CONTRA COSTA COUNTY/OP AREA 27 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION CRISIS RELOCATION OPERATIONS • GENERAL ACTION Mobilize all personnel and establish 12-hour shifts. Review evacuation guidance in CPGs 2-8-12 and 2-8-13. Execute Movement Plans (see Movement Operations). Shift patrol areas to increase security for potential high crime areas and essential facilities. ACTION IN HAZARD AREAS Send liaison teams to designated reception areas. Help transfer the judicial system to reception area. Relocate personnel and equipment assigned to reception area support. Relocate prisoners. ACTION IN RECEPTION AREAS Assign uniformed personnel to Reception and Care Centers; for security deputize additional personnel, as required. Increase patrol coverage of lodging, feeding and other essential facilities. Expand detention capabilities. CONTRA COSTA COUNTY/OP AREA 28 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION • ATTACK OPERATIONS ATTACK WARNING Help disseminate the attack warning. Help move people to fallout shelters. When movement to shelter is complete, station mobile units at assigned locations and take shelter. Maintaining law and order in fallout shelters. ACTION IN AREAS EXPERIENCING WEAPON-CAUSED DAMAGE AND FIRES Help with post-shelter remedial movement operations. ACTION IN UNAFFECTED AREAS Provide support to law enforcement and traffic control operations in damaged areas. i CONTRA COSTA COUNTY/OP AREA 29 Operations Section Radiological Operations January, 1996 • This page left blank on purpose. i CONTRA COSTA COUNTY/OP AREA 30 Operations Section Radiological Operations January, 1996 Enclosure 8 • MEDICAL RESPONSE TO A RADIOLOGICAL EMERGENCY Medical Operations during radiological emergencies will be governed by the following essential actions relating to increased readiness, crisis relocation and nuclear attack (with or without warning). Detailed actions are provided in the Emergency Action Checklist, which is included as a part of this Enclosure. INCREASED READINESS OPERATIONS If a threatening international crisis develops, all public and private medical service providers will be mobilized, and a Disaster Medical Care Organization will be established. This organization will require participation by many public and private agencies and individuals that normally operate independently. During a worsening crisis, measures to increase readiness and capability for crisis relocation and attack operations will be undertaken by all elements of the organization. This will include reviewing and updating plans and resource information, alerting personnel, training and assigning additional personnel, ensuring that facilities and equipment are in a . state of readiness, and other measures to increase capabilities to carry out emergency missions. CRISIS RELOCATION OPERATIONS If crisis relocation is ordered, the large number of people moving into reception areas will increase the demand for medical resources. All elements in reception areas will be required to augment their capabilities with personnel, equipment and supplies relocated from hazard areas. Hospitals in reception areas will be required to discharge certain patients and be prepared to receive and care for patients arriving from, hazard areas, and all hospital staffs should be prepared to work 12- hour shifts. These staffs will be augmented by relocated professional medical personnel. Medical services in reception areas are described in Enclosure 8-b. Crisis relocation operations will be conducted in the following phases: Alert (Mobilization) Phase In response to the alert to prepare for crisis relocation, all personnel associated with the Disaster Medical Care Organization at the various levels should be mobilized and assigned emergency missions. Necessary actions will be taken to discharge hospital patients whose conditions permit such action, to move patients from hazard to reception areas, and to staff all • medical facilities accordingly. Reception areas will make preparations to receive people being relocated from hazard areas. CONTRA COSTA COUNTY/OP AREA 31 Operations Section Radiological Operations January, 1996 Movement Phase During this phase, required augmentation support will be dispatched from • hazard to reception areas. Sustaining Phase Once relocatees have been registered and assigned to lodging, feeding and fallout shelter facilities, and patients from hazard areas have been relocated to medical facilities in reception areas, the demands for medical resources will be altered considerably. One or more Medical Aid Stations will be needed in reception areas at each Reception and Care Center. One physician and two nurses should be on duty at each Lodging Section. In sections with large populations, additional Aid Stations may be established as required. Ambulance and paramedic services in reception areas will be augmented by support from hazard areas. In the partially vacated hazard areas, the demands for medical services will be reduced; but, a minimum level of service must be maintained to support essential workers and other people. ATTACK OPERATIONS If an attack warning is received during the crisis, all service providers will take shelter in designated facilities and provide services to the sheltered population as • available resources and conditions permit. CONTRA COSTA COUNTY/OP AREA 32 Operations Section Radiological Operations January, 1996 Enclosure 8-a • MEDICAL SERVICES IN RECEPTION AREAS DURING A RADIOLOGICAL EMERGENCY If crisis relocation is ordered during a radiological emergency, it will be necessary to expand medical services in reception areas. A tiered system of providing such services is one effective means. TIER 1 The first tier in the medical care delivery system will consist of first aid units, supervised by infirmaries. Essentially, the first aid units will act as a screen to prevent the overuse of the infirmaries. The units will be responsible for servicing the medical needs of the population who are afflicted with: 46 Minor injuries. • Illnesses needing limited medical attention/treatment. • Emergency conditions requiring quick transportation to a hospital or infirmary. Depending on the medical needs that arise the first aid units may be either mobile P 9 � Y or stationary. Each infirmary should decide whether mobile or stationary units are more practical for its area. Usually, some combination of mobile and stationary units will be desired. Some criteria for first aid unit organization are set out below: • One unit should be available for every 1 ,000 people. • Each unit should be composed of six nurses. • All units should operate on a 24-hour basis, with the staff scheduled for 12- hour shifts. • Staff members should report to the infirmaries before their shift begins. • Supplies should be distributed to the nursing staff when they report for duty. • Each staff team should have at least one driver and one vehicle to handle emergency transportation. Records will not be required at this level of health care. Each unit should be responsible for ordering all the supplies it needs for each day. • CONTRA COSTA COUNTY/OP AREA 33 Operations Section Radiological Operations January, 1996 TIER 2 The second tier of medical care will consist of infirmary facilities. These infirmaries . would be responsible for the treatment of the most critical conditions. They will function as clinics for the seriously ill and as dispatchers for the second tier of medical care. Each Reception and Care (R&C) Center should have an infirmary within its area of responsibility. Its size will be dependent on the total post-relocation population of the area. The staff of the R&C Center should determine the number of people within its area after relocation. The following guidelines for staffing have been developed and should prove helpful in the organization of infirmaries. An estimate of required staffing; provided below, has been calculated based on an expected daily patient load of approximately 500 people per 100,000 population in the infirmary area. Staff Per 1 ,000,000 Population Physicians 100 Nurses 200 Clerical workers 100 Pharmacists 50 The patient load is broken down by condition in the next two sections. Acute Conditions Per 100,000 Population Pregnancy, delivery and disorders 10 Injuries 105 Infective and parasitic disease 75 Respiratory conditions 175 All other acute conditions 50 Chronic Conditions Per 100,000 Potulation Cardiovascular disease 90 Diabetes 5 Respiratory attacks 9 Gastrointestinal disease 5 Convulsive disorders 1 Total: 525/100,000 population • CONTRA COSTA COUNTY/OP AREA 34 Operations Section Radiological Operations January, 1996 The figures presented above may, of course, underestimate the actual case load. Increased numbers of patients requiring medical aid may result from stress-induced complications brought on by relocation or from the outbreak of communicable diseases. If more staffing is needed, licensed people in the health field who are not being used can be drawn on. Although every infirmary should establish a reception desk to greet patients and begin record flow, each will be responsible for its own internal station organization. The records that are begun by the receptionist are necessary and should be organized in an efficient and logical manner. For each patient treated, the following information must be recorded: • . Infirmary address • Patient name • Facility address or number • Pre-disaster address • Physician referred to • Diagnosis • Treatment • Signature of physician or nurse Based on the expected daily patient loads and staff observations of patient needs, the procurement personnel should process orders for specific medical supplies. A store of pharmaceutical supplies should always be present in the infirmary • facilities. Prescription drugs should be made available only through the infirmary stations. Infirmary staffs are responsible for dispensing critical supplies and prescription drugs to the first aid units of Tier 1 . CONTRA COSTA COUNTY/OP AREA 35 Operations Section Radiological Operations January, 1996 n This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 36 Operations Section Radiological Operations January, 1996 Enclosure 8-b • MEDICAL EMERGENCY ACTION CHECKLIST RESPONSE TO A RADIOLOGICAL EMERGENCY DATE/TIME INITIALS ACTION INCREASED READINESS OPERATIONS GENERAL ACTION Review and update plans and resource information. Review status of hospitals, medical personnel and other operating elements. Review planned assignment of medical personnel. Arrange for the reduction of in-patient census in medical facilities. Prepare to disseminate medical self-help information to the public. (Coordinate with the Emergency Public Information Officer.) ACTION IN HAZARD AREAS Prepare personnel assignments for hazard area duty and support to reception areas. Determine number of patients to be relocated to reception areas. ACTION IN RECEPTION AREAS Determine what personnel and resources will be needed if crisis relocation is directed. Prepare to expand medical facilities to handle patients being relocated from hazard areas. • CONTRA COSTA COUNTY/OP AREA 37 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION CRISIS RELOCATION OPERATIONS • GENERAL ACTION Work with Medical Operations and Supply and Procurement to mobilize public, private, and volunteer organizations that provide medical services. Advise all medical personnel to report to emergency duty stations. ACTION IN HAZARD AREAS Coordinate with designated medical facilities to assure their preparedness to respond to the needs of essential workers and other people remaining in the area. Relocate hospital patients who can be moved to designated reception areas. Ask Transportation Coordinator to obtain transportation for medical resources required to support operations in reception areas. ACTION IN RECEPTION AREAS Coordinate with medical facilities to assure their preparedness to respond to the needs of both residents and relocatees. As required, establish temporary hospitals and Aid Stations to handle patients being moved from hazard areas. • CONTRA COSTA COUNTY/OP AREA 38 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION • ATTACK OPERATIONS ATTACK WARNING Transfer patients who can be moved from medical facilities to fallout shelters. As feasible, transfer medical supplies to fallout shelters to provide in-shelter emergency medical care. Direct all medical personnel to move to fallout shelter and to help shelter managers. ACTION IN UNAFFECTED AREAS Provide support to medical operations in damaged areas. i • CONTRA COSTA COUNTY/OP AREA 39 Operations Section Radiological Operations January, 1996 • This page left blank on purpose CONTRA COSTA COUNTYIOP AREA 40 Operations Section Radiological Operations January, 1996 Enclosure 9 PUBLIC HEALTH • RESPONSE TO A RADIOLOGICAL EMERGENCY Public Health operations during radiological emergencies will be governed by the following essential actions relating to increased readiness, crisis relocation and nuclear attack (with or without warning). Detailed actions are provided in the Emergency Action Checklist, which is included as a part of this Enclosure. INCREASED READINESS OPERATIONS If a threatening international crisis develops, all health service providers will be mobilized and a Disaster Public Health Organization will be established. This organization will require participation by many public and private agencies and individuals that normally operate independently. During a worsening crisis, measures to increase readiness and capability for crisis relocation and attack operations will be undertaken by all elements of the organization. This will include reviewing and updating plans and resource information, alerting personnel, training and assigning additional personnel, ensuring that facilities and equipment are in a state of readiness, and other measures to increase capabilities to carry out emergency missions. • CRISIS RELOCATION OPERATIONS If crisis relocation is ordered, the large number of people moving into reception areas will increase the demand for health resources. All elements in reception areas will be required to augment their capabilities with personnel, equipment and supplies relocated from hazard areas. Crisis relocation operations will be conducted in the following phases: Alert (Mobilization) Phase In response to the alert to prepare for crisis relocation, all personnel associated with the Disaster Public Health Organization at the various levels should be mobilized and assigned emergency missions. Reception areas will make preparations to receive people being relocated from hazard areas. Movement Phase During this phase, required augmentation support will be dispatched from hazard to reception areas. CONTRA COSTA COUNTY/OP AREA 41 Operations Section Radiological Operations January, 1996 • Sustaining Phase Once relocatees have been registered and assigned to lodging, feeding, and fallout shelter facilities the demands for health resources will be altered considerably. Because the relocated population will generate an increased amount of garbage and refuse that could provide a breeding ground for disease carrying insects and rodents, there will be a need to increase the frequency of refuse collection in reception areas. Public health and environmental sanitation personnel will need to concentrate their efforts on sanitation and vector control in and around lodging and food service facilities. In the partially vacated hazard areas, the demands for health services will be reduced, but a minimum level of service must be maintained to support essential workers and other people. ATTACK OPERATIONS If an attack warning is received during the crisis, all service providers will take shelter in designated facilities and provide services to the sheltered population as • available resources and conditions permit. • CONTRA COSTA COUNTY/OP AREA 42 Operations Section Radiological Operations January, 1996 Enclosure 9-a PUBLIC HEALTH • EMERGENCY ACTION CHECKLIST RESPONSE TO RADIOLOGICAL EMERGENCY DATE/TIME INITIALS ACTION INCREASED READINESS OPERATIONS GENERAL ACTION Review and update plans and resource information. Review status of health personnel, drug supplies/suppliers and other operating elements. Review planned assignment of health personnel. Reassign HazMat teams to more effectively implement a communications and monitoring system. Contact private industry with monitoring capability. • Prepare to disseminate public sanitation information to the public. (Coordinate with the Emergency Public Information Officer.) Review status of drinking water supplies and solid and liquid waste disposal systems. Update plans for food inspection, inoculation, immunizations, housing inspection and vector control. ACTION IN RECEPTION AREAS Determine augmentation needs if event crisis relocation is directed. • CONTRA COSTA COUNTY/OP AREA 43 Operations Section Radiological Operations January, 1996 _DATE/TIME INITIALS ACTION • CRISIS RELOCATION OPERATIONS GENERAL ACTION Mobilize public and private organizations that provide health services. Advise all sanitation personnel to report to emergency duty stations. ACTION IN HAZARD AREAS Transport required health resources to support operations in reception areas. ACTION IN RECEPTION AREAS Expand public health inspections of water supplies and feeding and lodging facilities. • • CONTRA COSTA COUNTY/OP AREA 44 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION ATTACK OPERATIONS • ATTACK WARNING Direct all health personnel to move to fallout shelter and to help shelter managers. ACTION IN UNAFFECTED AREAS Provide support to health operations in damaged areas. • • CONTRA COSTA COUNTY/OP AREA 45 Operations Section Radiological Operations January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 46 Operations Section Radiological Operations January, 1996 Enclosure '10 CARE AND SHELTER • RESPONSE TO A RADIOLOGICAL EMERGENCY Care and shelter operations during radiological emergencies will be governed by the following essential actions relating to increased readiness, crisis relocation and nuclear attack (with or without warning). Detailed actions are provided in the Emergency Action Checklist, which is included as a part of this Enclosure. INCREASED READINESS OPERATIONS During an international crisis that poses a threat of nuclear war, the cadre of the Care and Shelter Organization will be activated and expanded. (See Enclosure 10- a, Care and Shelter Assignments for Radiological Emergency and Enclosure 10-b, Care and Shelter Responsibilities for Radiological Emergency.) If the decision is made to mobilize in anticipation of crisis relocation, arrangements will be made to support essential workers and others remaining in hazard areas by preparing to open and operate the best available shelters. Concurrently, preparations will be made in reception areas to receive relocatees arriving from hazard areas. Arrangements also will be made to use facilities for lodging, feeding and fallout shelter. Residents in reception areas will be advised to contact the nearest Reception and Care Center to volunteer space in their homes for lodging relocatees and to obtain fallout shelter information. During this period, all governmental agencies charged with care and shelter responsibilities will mobilize and prepare to complete assigned missions. CRISIS RELOCATION OPERATIONS Crisis relocation operations will be conducted in the following phases: Alert (Mobilization) Phase In response to the alert to prepare for crisis relocation, preparations will be made to relocate people from hazard to reception areas. Staffs in hazard areas will provide food service and other support services to essential workers who will be commuting from nearby reception areas, to institutionalized people and others who cannot relocate, and to stay-puts who require it. Staffs in reception areas will activate Reception and Care Centers and prepare to receive incoming relocatees and assign them to lodging, feeding and fallout shelter facilities. Fallout shelter upgrading, which will be provided by the Shelter Development Organization, will commence in hazard areas to meet the requirements of essential workers and stay-puts, and in reception areas to meet the requirements of relocatees and the resident • population. CONTRA COSTA COUNTY/OP AREA 47 Operations Section Radiological Operations January, 1996 • Movement Phase This phase begins with the public announcement of relocation procedures and continues until all residents in hazard areas who desire to relocate have done so, or until such activity has been interrupted by the receipt of an attack warning. In reception areas, relocatees will be routed off highways to designated Reception and Care Centers where they will be registered and assigned to lodging facilities and be provided information on feeding, medical care, fallout shelter and other essential services. Residents in reception areas will be urged, through the Emergency Public Information (EPI) program, to volunteer to host relocatees in their homes, thus relieving overcrowding in lodging facilities. Sustaining Phase This phase begins with the arrival of relocatees in reception areas and continues while the relocatees are there. Efforts will be concentrated on sustaining both the relocatees and the resident population and on upgrading fallout shelter for the combined population. Shelter upgrading also will continue in hazard areas as required. ATTACK OPERATIONS If an attack warning is received, designated large fallout shelters in hazard areas and Reception and Care Centers in reception areas will become Shelter Complex Headquarters, responsible for managing the fallout shelters within their respective areas. (Note: Management staffs should be assigned during increased readiness and crisis relocation operations.) • CONTRA COSTA COUNTY/OP AREA 48 Operations Section Radiological Operations January, 1996 Enclosure 10-a CARE AND SHELTER ASSIGNMENTS FOR • A RADIOLOGICAL EMERGENCY Assignment Personnel Contra Costa County EOC Care and Shelter Coordinator Reception and Care Center* Center Director Registration and Information Coordinator Lodging Coordinator Feeding Coordinator Health and Welfare Coordinator Resources and Support Coordinator Fallout Shelter Coordinator Lodging Facility Manager Feeding Facility Manager Fallout Shelter Manager * The Reception and Care Center also will function as Fallout Shelter Complex Headquarters. • CONTRA COSTA COUNTY/OP AREA 49 Operations Section Radiological Operations January, 1996 This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 50 Operations Section A.qdioloaical Operations January, 1996 Enclosure 10-b CARE AND SHELTER RESPONSIBILITIES FOR A RADIOLOGICAL EMERGENCY 1. CARE AND SHELTER COORDINATOR • Directs Care and Shelter Operations within the jurisdiction. • Mobilizes the organization cadre and recruits additional staff. • Appoints Directors of Reception and Care Centers. • Directs the activation and staffing of Reception and Care Centers and coordinates the management of operations among the centers. • Manages requests for support from the centers and provides liaison with other coordinators on the local staff. • Coordinates fallout shelter preparations and operations. • Reports to the County Care and Shelter Coordinator on local operations and needs, and assists in the coordination of operations throughout the county. • 2. RECEPTION AND CARE CENTER 2.a Center Director • Mobilizes the center staff, activates the center and directs all center operations. • Assigns tasks and responsibilities to staff assistants. • Reviews reports from staff assistants regarding the status and needs of relocatees in lodging and feeding facilities. • Requests assistance from the Local Care and Shelter Coordinator to ensure that all support requirements (law, fire, medical and supply) are fulfilled. • Coordinates the release of Emergency Public Information about center operations. • Reports operational problems and other information to the Local Care and Shelter Coordinator. • CONTRA COSTA COUNTY/OP AREA 51 Operations Section Radiological Operations January, 1996 • In an attack situation, functions as the Director of a Fallout Shelter Complex Headquarters. 2.b Registration and Information Coordinator • Activates Registration Unit and prepares to receive relocatees. • Accepts and reviews offers from local residents to host relocatees in their homes and maintains an appropriate registry. • Assigns relocatees to lodging facilities and volunteered residences. • Establishes and maintains master relocatee registration locator files. • Reports the census of relocatees to the Center Director. • Following relocatee registration, operates an information center for both residents and relocatees. • Reports operational problems and registration information to the Center Director. • 2.c Lodging Coordinator 9 9 • Coordinates the activation, staffing, supply and operation of lodging facilities. • Monitors assignment of relocatees to lodging facilities. • Assures that information bulletins are posted in facilities to keep relocatees informed of feeding schedules, the provision of medical and health services, fallout shelter locations and other emergency services. • Reviews relocatee assignments to determine projected supply requirements. • Arranges for the removal and storage of building contents if required, in coordination with building owners or occupants. • Assures that lodging staffs and relocatees assist in upgrading fallout shelters. • Coordinates training requirements of staff and relocatees in first aid, medical self-help and radiological monitoring. CONTRA COSTA COUNTY/OP AREA 52 Operations Section Radiological Operations January, 1996 • Maintains records of supplies, resources and personnel needs and capabilities. • Reports operational problems and other lodging information to the Center Director. • Monitors operations of lodging facilities. • Coordinates support requests from individual Lodging Facility Managers. • Provides liaison between the center staff and Lodging Facility Managers. 2:d Feeding Coordinator • Coordinates the activation, staffing, supply and operation of feeding facilities. • Monitors assignments of relocatees to feeding facilities. • Keeps the Center Director informed about staffing needs, food and equipment surpluses or deficits, overcrowding and storage requirements. • Processes requests for assistance and coordinates food and sanitation • inspection procedures, fire protection, security of sites and storage areas, and food supply requirements with appropriate local coordinators. 2.e Health and Welfare Coordinator • Maintains registry of relocating medical and health personnel. • Assigns relocating medical and health personnel to Medical Aid Stations. • Coordinates the operation of Medical Aid Stations and other health services according to the direction and guidance of the Local Disaster Medical and Public Health Coordinators. • Coordinates crisis counseling services, religious services, recreation, child care and other emergency welfare programs for relocatees and the resident population. • Coordinates the donations of emergency resources. • Determines requirements for supplemental clothing, personal hygiene supplies, any medical and health services and other special needs of the • sheltered population. CONTRA COSTA COUNTY/OP AREA 53 Operations Section Radiological Operations January, 1996 • Reviews complaints and grievances regarding the provision of care services and makes appropriate recommendations. • Reports operational problems and other health and welfare information to the Center Director. 2.f Resources and Support Coordinator • Procures and distributes resources and services to lodging and feeding facilities. • Maintains inventory of resources and services. • Acts as liaison with the Local Resources and Support Organization. • Reports operational problems and other information to the Center Director. 2.g Fallout Shelter Coordinator • Monitors the inspection of upgraded and expedient fallout shelters upon their completion. • Coordinates with training teams to assure that accelerated training is conducted and, if possible, expands the program to include relocatees and residents. • Coordinates the procurement of supplies to stock shelters. • Reports operational and other information to the Center Director. 3. Lodging Facility Manager • Organizes and manages a lodging facility. • Prepares facility for occupancy. • Coordinates the provision of required services such as fire protection and security. • Posts information to keep relocatees informed of food service arrangements, health and medical services, fallout shelter locations and other services. • Recruits relocatees to assist in upgrading fallout shelters and performing other • tasks. CONTRA COSTA COUNTY/OP AREA 54 Operations Section Radiological Operations January, 1996 • Places requests with the appropriate Center Lodging Section Coordinator for bedding supplies, personnel and other resources. a Reports operational and other information to the appropriate Center Lodging Coordinator. 4. Feeding Facility Manager • Organizes and manages a feeding facility. • Prepares facility for occupancy. • Coordinates the provision of required services, such as public health inspections, fire protection and security. • Requests food and other supplies through the Center Feeding Coordinator. • Requests cooks, assistants and support staff from the Center Feeding Coordinator. • Reports operational problems and other information to the Center Feeding Coordinator. 5. Fallout Shelter Manager • • Prepares fallout shelter for occupancy. • Organizes fallout shelter management. • Assures that the fallout shelter staff receives expedient training. • Reports operational problems and other information to the Center Fallout Shelter Coordinator. • CONTRA COSTA COUNTY/OP AREA 55 Operations Section Radiological Operations January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 56 Operations Section Radiological Operations January, 1996 Enclosure 10-c CARE AND SHELTER • EMERGENCY ACTION CHECKLIST RESPONSE TO RADIOLOGICAL EMERGENCY DATE/TIME INITIALS ACTION INCREASED READINESS OPERATIONS GENERAL ACTION Review and update plans, and alert and brief personnel. When directed, expand service cadre and fully mobilize the Care and Shelter Organization. ACTION IN HAZARD AREAS Prepare the best available shelters for occupancy including, if required, facilities upgraded to offset any • shelter deficit. (Coordinate with construction and engineering) ACTION IN RECEPTION AREAS Arrange for facilities to be used as Reception and Care Centers, and for lodging, food services and sheltering. Review procedures for registering and assigning relocatees to lodging, food services and shelter facilities. Alert printing offices to prepare for printing of registration and other necessary forms. If authorized, issue printing orders. (In coordination with Supply and Procurement.) Advise the Resources and Support Coordinator of requirements for food, water and personnel support for the increased population. Coordinate with Construction and Engineering to begin preparing fallout shelters for occupancy. • CONTRA COSTA COUNTY/OP AREA 57 Operations Section Radiological Operations January, 1996 • DATE/TIME INITIALS ACTION INCREASED READINESS OPERATIONS ACTION IN RECEPTION AREAS Provide for training and assignment of shelter managers and shelter staffs. • • CONTRA COSTA COUNTY/OP AREA 58 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION CRISIS RELOCATION OPERATIONS • GENERAL ACTION Order all staff to report for duty. Prepare existing and upgraded shelters for occupancy and coordinate additional upgrading requirements with the Construction and Engineering Coordinator. Coordinate the procurement of supplies and stocking of fallout shelters with the Resources and Support Coordinator. Organize shelter management teams; complete readying shelters for occupancy; coordinate with the Fire and Rescue Coordinator to reduce fire vulnerability. ACTION IN HAZARD AREAS Activate plans for supporting essential workers, institutionalized people, the aged, the critically ill, stay- • puts and other special groups that cannot be relocated. ACTION IN RECEPTION AREAS Activate and operate Reception and Care Centers and lodging and feeding facilities. Monitor arrival of relocatees at Reception and Care Centers and provide information to the Law Enforcement and Traffic Control Organization for traffic control operations. Maintain records of relocatee assignments and report information to the Emergency Operating Center (EOC). Provide services and supplies to meet the needs of residents and relocatees. Coordinate with resources to recruit relocatees to help with reception and care, shelter upgrading and other emergency operations. • CONTRA COSTA COUNTY/OP AREA 59 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION • ATTACK OPERATIONS ATTACK WARNING Disseminate public warning and assist in movement to shelters. (Coordinate with Law Enforcement) Receive population in designated shelters. Position sheltered population in basements or central portions of lower rooms for maximum protection from direct weapons effects. Assign tasks to law, fire and other service personnel assigned to shelters. Provide services and supplies to support the sheltered population. Manage shelter operations. Report shelter status and other required information to the appropriate EOC. ACTION IN AFFECTED AREAS As required, assist in post-attack damage assessment, fire suppression and remedial movement. • CONTRA COSTA COUNTY/OP AREA 60 Operations Section Radiological Operations January, 1996 Enclosure 1 '1 MOVEMENT • RESPONSE TO A RADIOLOGICAL EMERGENCY Movement operations during radiological emergencies will be governed by the following essential actions relating to increased readiness, crisis relocation and radiological attack (with or without warning). Detailed actions are provided in the Emergency Action Checklist, which is included as a part of this Enclosure. INCREASED READINESS OPERATIONS During an international situation that poses a threat of radiological war, all transportation and traffic control agencies will prepare for the possible implementation of crisis relocation. Agencies will review and update plans, accelerate training, assure that equipment is maintained in a state of readiness, alert personnel, and stockpile materials and equipment needed for relocation. Transportation requirements will be determined and arrangements made for use of available transportation resources. It is expected that local jurisdictions and state agencies will be alerted prior to a public announcement of crisis relocation. All agencies responsible for implementing the plan will recall off-duty personnel, mobilize reserves and auxiliaries, and assign emergency missions. Traffic control forces will be deployed to duty stations, and resources needed for traffic control will be brought into position. Final arrangements will be made for providing needed transportation. Preparations will be made in reception areas to receive relocatees from hazard areas. CRISIS RELOCATION OPERATIONS When crisis relocation is announced to the public, traffic controls will be put in place throughout hazard and reception areas, and on designated movement routes. Traffic control and transportation operations will focus on assisting and expediting the movement of relocatees. Constraints will be employed only when needed to protect individuals and to hasten movement operations. Relocatees arriving in a reception area will be directed off the movement routes to Reception and Care Centers. Relocatees with personal destinations (i.e., homes of friends or relatives) will be accommodated to the maximum extent possible, since this will lessen the burden placed on facilities in the reception area. Once relocatees have been registered and assigned to lodging, movement by private auto will be curtailed. Movement operations will then focus on transportation of critical resources and on transporting essential workers to and CONTRA COSTA COUNTY/OP AREA 61 Operations Section Radiological Operations January, 1996 from hazard and reception areas. Wherever possible, essential workers will be • organized into groups and transported by local transit agencies. Buses used to transport essential workers will remain in the hazard area throughout the work shift. This will allow essential workers to be transported to assigned shelters if an attack warning is received. Access controls will be established to prevent unauthorized access to the hazard areas. ATTACK OPERATIONS If an attack warning is received during the crisis, local traffic control personnel will help direct people to available fallout shelters. When the general population has completed movement to shelter or if an attack occurs, all transportation and traffic control personnel will take shelter. When conditions permit, transportation assistance will be provided for remedial movement. CONTRA COSTA COUNTY/OP AREA 62 Operations Section Radiological Operations January, 1996 Enclosure 11-a MOVEMENT • EMERGENCY ACTION CHECKLIST RESPONSE TO A RADIOLOGICAL EMERGENCY DATE/TIME INITIALS ACTION INCREASED READINESS OPERATIONS IF ADVISED TO REVIEW AND UPDATE EMERGENCY PLANS Review and update movement plans, related SOPs and assignments. Distribute plan and brief officials. (Coordinate with Law Enforcement) Establish call-up procedures for primary and backup movement control staff. Provide orientation sessions on updated plan to operating elements of the movement organization. (Coordinate with Law Enforcement) Review Emergency Public Information (EPI) material on • movement instructions and develop additional media instructions as necessary, in coordination with the Emergency Public Information Officer. These instructions will include where and how to relocate, and any other information that may be needed. IF ADVISED TO IMPROVE READINESS Conduct combined, coordinated exercise of primary traffic control and transportation personnel. Establish liaison with the Civil Air Patrol and with other potential support organizations. Coordinate with Transportation Coordinator to conduct surveys to confirm availability of transportation resources, including traffic counters, surveillance aircraft and tow trucks. Confirm location of Reception and Care Centers and highway signs to direct relocatees to reception centers. • CONTRA COSTA COUNTY/OP AREA 63 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION • IF ADVISED TO IMPROVE READINESS Confirm movement routes and locations where: freeway access will be prohibited; freeway access will be metered. Confirm planned assignment of essential workers to specific Reception and Care Centers and facilities. IF ADVISED TO IMPROVE CAPABILITY Request CalTrans, county/city Public Works Departments to procure materials and to begin fabrication of directional/route signs. Request that Resource and Support augment communications capability, and upgrade level of maintenance. Conduct test exercise of the communications system. Work with Resources and Support to establish any necessary contracts or arrangements for use of equipment (i.e., traffic counters, tow trucks, surveillance aircraft)• IF DIRECTED TO ATTAIN MAXIMUM PREPAREDNESS Conduct reconnaissance of Motorist Aid Staging Areas. Include facilities of affected agencies (other than law enforcement) in reconnaissance (i.e., CalTrans, road, street and public works departments, tow truck operators, gas station operators). Request that CalTrans monitor evacuation routes to assess the degree of spontaneous evacuation. Set up and maintain status boards for primary links in the transportation network. Request that Transportation Coordinator procure vehicles to move limited mobility relocatees. Ensure transportation for essential workers between hazard and reception • areas. CONTRA COSTA COUNTY/OP AREA 64 Operations Section Radiological Operations . January, 1996 DATE/TIME INITIALS ACTION CRISIS RELOCATION OPERATIONS • IF DIRECTED TO MOBILIZE FOR RELOCATION Request that Construction and Engineering install movement control signs. Check communications with traffic control field forces and log in operational units. Call up movement control and transportation staff. Fully mobilize movement operations groups at all levels. IF ALERTED THAT RELOCATION IS IMMINENT Deploy traffic control personnel to duty stations including: 0 Signalized intersections where traffic flow would be inhibited; • Access control points, including locations where freeway access is prohibited, and where freeway access is metered; • Emergency Highway Traffic Regulation Posts; and 0 Parking areas at Reception and Care Centers where efficient traffic flow needs to be maintained. Activate surveillance system, including count stations and aerial surveillance to monitor relocation. Request that the Transportation Coordinator dispatch tow trucks to staging areas. WHEN RELOCATION ORDER IS ANNOUNCED Activate all access and traffic controls. Obtain frequent reports on traffic conditions and remaining capacities of reception areas. (Coordinate with Law Enforcement.) Broadcast continual messages ordering people to evacuate, and advising them of road conditions, status of freeway ramps and remaining capacities to reception areas. (Coordinate with the County PIO.) • CONTRA COSTA COUNTY/OP AREA 65 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION CRISIS RELOCATION OPERATIONS WHEN RELOCATION ORDER IS ANNOUNCED Advise people without personal means of transportation to go to.designated locations where they will be picked up and transported to reception areas. (Coordinate with the County P10.) Change signs along evacuation routes as reception areas are filled to allocated capacity and as hazard areas are evacuated. • CONTRA COSTA COUNTY/OP AREA 66 Operations Section Radiological Operations January, 1996 Enclosure '12 CONSTRUCTION AND ENGINEERING • RESPONSE TO A RADIOLOGICAL EMERGENCY Construction and engineering operations during radiological emergencies will be governed by the following concepts and essential actions relating to increased readiness, crisis relocation and nuclear attack (with or without warning). Special policies relating to the redistribution, procurement and use of construction supplies and materials and/or the application of construction equipment are provided in Enclosure 12-a, Construction and Engineering Policies During Radiological Emergency. Organizational and operational concepts for fallout shelter development are provided in Enclosure 12-b, Fallout Shelter Development. Detailed actions are provided in the Enclosure 12-c, Construction and Engineering Emergency Action Checklist. INCREASED READINESS OPERATIONS During an international crisis that poses a threat of nuclear war, all agencies charged with the responsibilities of providing and/or controlling construction and engineering support will prepare for the possibility of crisis relocation or an attack. Agencies will review and update plans and take necessary action to ensure that • sufficient personnel, equipment and supplies will be available to support emergency operations. Resource data and operating procedures will be reviewed and all information updated to reflect current capabilities and needs. Construction and Engineering Coordinators will ensure that service and resource providers and operating units are aware of their responsibilities and assignments. Providers will take action to ensure that personnel, facilities and equipment are operationally ready and available for emergency use. This should include accelerating and expanding inventories where appropriate. If the crisis worsens, preparations will be made to reconfigure distribution systems (food, fuel, etc.) to support possible crisis relocation movement and sustaining operations. CRISIS RELOCATION OPERATIONS If crisis relocation is ordered, initial heavy demands will be placed on Construction and Engineering Organizations. All construction and engineering resources will be required for shelter development operations. Crisis relocation operations will be conducted in the following phases: • CONTRA COSTA COUNTY/OP AREA 67 Operations Section Radiological Operations January, 1996 Alert (Mobilization) Phase In response to the alert to prepare for crisis relocation, all Construction and Engineering Organizations will be fully mobilized and all essential elements of the private sector will be informed to be prepared for crisis relocation. Shelter development operations will begin in both hazard and reception areas. Signs to support movement operations will be prepared and installed. Movement Phase During this phase a full mobilization of Construction and Engineering Organizations (if not already completed) will be required to support essential operations and to sustain populations in both hazard and reception areas. The redirection of essential resources (personnel, material, equipment, etc.) will be initiated. Sustaining Phase During this phase efforts will be concentrated on sustaining both relocatees and residents in reception areas and continuing the development of shelters to provide adequate protection for the combined population. Shelter • development will continue in the partially vacated hazard areas for those remaining and for commuting essential workers. ATTACK OPERATIONS If an attack warning is received during the crisis, service providers will help move people to shelter and mobile equipment to designated locations. Service providers will then take shelter and assist in shelter management. The Construction and Engineering Organizations will have a large role in post-attack operations, including assessing damage, clearing debris and decontaminating areas. • CONTRA COSTA COUNTY/OP AREA 68 Operations Section Radiological Operations January, 1996 Enclosure 12--a CONSTRUCTION AND ENGINEERING POLICIES DURING . A RADIOLOGICAL EMERGENCY The following policies govern the redistribution, procurement and use of construction supplies, materials and equipment during radiological emergencies. 1. Since most reception areas do not have sufficient construction equipment available to meet requirements for fallout shelter development and expansion of sewage treatment facilities, local resources will be augmented by equipment and operators from nearby hazard areas. After all publicly owned equipment from both hazard and reception areas have been committed, contracts will be let for privately owned equipment. 2. Reception areas located near hazard area boundaries and those with the highest probability of fallout will have highest priority for use of construction equipment for shelter development. (Note: Since most of the available equipment is normally located in hazard areas, this policy will permit maximum and early use of equipment closest to its point of origin and will reduce the early need for highway transport when residents in hazard areas need all available highway capacity for relocating to reception areas.) 3. Emergency organizations in reception areas should make initial estimates of • need for additional shelter spaces and for augmented sewage systems based on hosting allocations. 4. Wholesalers redistributing their inventories to retailers in reception areas should consult with appropriate Local and County and/or State Movement Coordinators for best times and routes to move material and/or equipment and for needed transportation resources. 5. Fallout shelter construction will be performed according to the policies and procedures outlined in Enclosure 12-b, Fallout Shelter Development. • CONTRA COSTA COUNTY/OP AREA 69 Operations Section Radiological Operations January, 1996 This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 70 Operations Section Radiological Operations January, 1996 Enclosure 12--b FALLOUT SHELTER DEVELOPMENT S 1. SITUATION AND ASSUMPTIONS This attachment assumes that there would be a period of international crisis preceding any nuclear attack on the United States that would allow time for government to increase its readiness and ability to protect the population. The organization and resources needed to develop shelters will be augmented, organized, mobilized and begin to function during a crisis. During this period, shelter upgrading and construction activities will be started on a limited scale to minimize disruption to normal activity, then increased to a full-scale effort and completed by full-scale crash programs, as the need for radiological civil protection appears more likely and more imminent. 2. CONCEPT OF SHELTER DEVELOPMENT OPERATIONS This part of the attachment describes the concept of shelter development operations and the way in which operations can be adjusted to meet the requirements posed by the crisis. It describes how shelter development activity may be "staged," with the early stages conducted in a manner so that Contra Costa County's normal activity is not disrupted. It also describes how this • development may take place on a limited scale at first, transforming later into a crash program in which all available resources, public and private, are directed toward the construction of fallout shelters. Criteria are set forth for determining shelters to be upgraded or constructed first. Aliso included are essential activities associated with the procurement and allocation of materials and equipment, maintaining liaison, and administering contracts. 2.a Staged Shelter Development While the assumed time frame under planning policies for upgrading and construction activity is 72 hours, it is unlikely that the task could be successfully completed in that period unless substantial preparations have been completed. But, because preparedness activities leading to upgrading would disrupt the normal operations of buildings that are now in everyday use, large-scale preparations would have a very disruptive effect on the county and its economy. This plan presents a phased approach to shelter augmentation that allows small-scale preparatory activities that would cause minimal disruption to commence early in the crisis period. On the other hand, the construction of expedient shelters could be initiated during the early crisis period, well before a decision to relocate, as this would cause a minimum amount of disruption. Government land and resources could be used for this • purpose, and government funds expended. CONTRA COSTA COUNTY/OP AREA 71 Operations Section Radiological Operations January, 1996 General contractors could undertake much of the construction activity. Depending on the level of effort desired, some normal commercial building construction might have to be curtailed. Upgrading techniques usually require the placement of soil or other suitable material around the periphery of a structure to provide fallout protection and, if necessary, blast protection. Soil should be placed on the roof or the floors above the shelter space. Some structural modifications may be required to support the additional soil loads. Stage 1 shelter upgrading activities, those that would not disrupt normal use of buildings, could start during the early crisis period. At this time, windows and other exterior openings should be shored and soil should be placed around the outside walls. Stage II shelter upgrading activities would involve structural modifications and stockpiling soil near building entrances for use inside the buildings or for overhead protection. Normal use of the building would have to cease. Stage II also would involve the commitment of available construction resources, personnel and equipment, at the expense of "normal" construction. Stage III upgrading, spreading soil on the floors or roofs of buildings, would take place if crisis relocation were ordered. 2.b Scale of Operations Shelter development work may begin as a limited or full-scale operation, depending on the seriousness, duration and nature of the crisis conditions that precipitate it. It is not possible to predict how a crisis may develop or how responsible governments may respond to events as they unfold. A plausible example of a limited operation would be one in which, during an extended crisis, the government decides to begin a serious program of enhancing shelter capability, but does not choose to go to full mobilization of resources. Under this scenario, existing government construction contracts would be terminated or modified, and these contractors, with other available contractors, would commence emergency shelter construction over a period of weeks or months. At the other end of the spectrum would be a crash program during which all non-defense-related construction would be halted, and all available public and private resources would be mobilized and directed toward emergency shelter construction. In both examples, as well as any option in between, the federal or state governments would declare an emergency, normal construction would be curtailed or modified, and emergency authorities, funding levels, and procedures would be employed to hasten the shelter development efforts. If shelter development were to begin before the order was given to evacuate high-risk areas, most of the work would be done by conventional construction CONTRA COSTA COUNTY/OP AREA 72 Operations Section Radiological Operations January, 1996 contractor and/or government agency efforts. After the order to evacuate, shelter development work would require a combined operation by construction contractors and by the public, with the contractors providing supervision and specialized equipment, but with the bulk of the labor provided by the public. In zones where large numbers of new shelter spaces are required, the organizations involved in shelter development may consist of hundreds of people. A simplified contract document provided by the state or federal government would be necessary if the effort were undertaken on a crash basis. It would outline the scope of work and provide plans, specifications, and requisition forms for material, equipment and labor, as well as standard contract terms regarding costs and procedures. 2.c Shelter Development Priorities Because time and resources for developing shelter will be limited, it is important to determine which of the shelters within the county should be upgraded or constructed first. The highest priority should be assigned to developing needed shelter spaces in areas outside hazard areas. High priority also should be assigned to areas with large deficits in existing shelter space. 2.d Materials Coordination Materials coordination will include the control, allocation and distribution of construction material and tools needed for emergency shelter construction work throughout the county. Emergency functions include ensuring that suppliers are prepared to honor requisitions from construction contractors and periodically monitoring existing stocks. Where necessary, augmentation of stocks from other areas may be requested through the County Construction and Engineering Coordinator, who will resolve any conflicting demands for scarce materials and impose restrictions, as necessary, on the sale of building products and other materials, supplies and services essential to shelter construction. 2.e Allocation and Control of Equipment Effective utilization, control,. allocation and reallocation of construction equipment will be necessary for emergency shelter construction work. During an emergency, the inventory of available equipment will be managed to ensure that this equipment is properly used and efficiently reallocated to new job sites. Necessary restrictions will be placed on the use of transportation and construction equipment resources for activities other than shelter construction. Controls will be required to ensure that adequate supplies of fuel (gasoline and diesel), oil and lubricants are made available to support CONTRA COSTA COUNTY/OP AREA 73 Operations Section Radiological Operations January, 1996 ;L J3 q3 shelter construction activities. Equipment owners (rental yard, corporation yard, distributor, etc.) will be expected to make their equipment available to construction organizations under shelter contracts. Staff will be assigned to ensure that the suppliers are prepared to honor requisitions from authorized contractors and will periodically monitor equipment usage and availability. Requisitions for additional equipment resources will be submitted to the County Construction and Engineering Coordinator. If the requirements cannot be met from resources available within the Contra Costa County, appropriate requests will be sent to the OES Mutual Aid Region Construction and Engineering Coordinator. The region will be notified if the county has surplus equipment resources so that the state can distribute these resources to other jurisdictions. 2.f State Liaison This function will include preparing status reports on resource requirements, availability and utilization, and responding to inquiries from the state for reallocation of resources to other counties. Requests to the state for additional resource support will be coordinated and processed by this staff unit. This liaison will exist only at the county level and will be staffed by purchasing agents assigned by local government. Purchasing agents and • estimators from private sector firms will provide additional staff if necessary. 2.g Contract Administration Standard contracts and contract packets will be provided by the state or federal government. Depending on the scenario that drives the shelter development efforts, this function may be a contract administration effort using normal contract procedures or a massive crash program where emergency procedures are employed and all non-emergency construction activity is terminated. The contract administration element will keep records of contracts issued and any contracts terminated. All contracts will be negotiated at the county level but will be managed in the jurisdiction where the actual work will be done. All change orders affecting work will be done by the Deputy State Emergency Purchasing Agent in the jurisdiction. Notification of changes shall be provided to Contra Costa County. 3. PHASED SHELTER DEVELOPMENT ACTION Most shelter development would take place during the increased readiness and crisis relocation phases of a radiological emergency. It is assumed that during each of these phases a sequence of escalating events would occur that would cause CONTRA COSTA COUNTY/OP AREA 74 Operations Section Radiological Operations January, 1996 the state or federal governments to advise or order measures for increasing the level of preparedness of emergency organizations. The shelter development actions to be taken in response to such advice are outlined below. 3.a Increased Readiness Actions During a worsening crisis, there will be increasing recognition of the possibility of a nuclear exchange. It is assumed that the threat resulting from this deteriorating condition will be recognized soon enough to permit meaningful preparedness actions, and that shelter development activities will commence on receipt of advice or instructions from the state or federal governments, as outlined below: (1 ) Advised to Review and Update Emergency Plans. • Review and update plans for organizing shelter development operations. • Distribute plan and brief appropriate officials. (2) Advised to Improve Readiness • Conduct shelter development staff exercises, conferences, or workshops. • • Start expanding the cadre of key personnel. • Encourage residents to volunteer use of their basements for shelter space. (Coordinate with the Emergency PIO.) • Begin detailed shelter survey of existing and upgradable spaces identified in the NFS and all volunteered home basements to determine which spaces can be used. • Develop detailed upgrading or construction drawings for all needed structures. • Determine the number of expedient shelter spaces needed and their construction locations. • Identify contractors and develop standby plans and agreements. • Begin updating construction equipment and resources inventory. • Start expedient shelter construction and Stage I shelter upgrading. (3) Advised to Improve Capability CONTRA COSTA COUNTY/OP AREA 75 Operations Section Radiological Operations January, 1996 • Further expand the organizations needed to manage shelter development. • • Complete shelter survey and detailed construction plans. • Complete construction equipment and resources inventory. • Obtain contractor services. • Continue construction of expedient shelters and Stage I upgrading activity in priority areas. • Advise residents on techniques for upgrading home basements. (Coordinate with the Emergency PIO.) • Establish controls on sale of essential construction materials. (4) Ordered to Attain Maximum Preparedness • Fully mobilize management organizations. • Fully mobilize public and private construction organization and resources needed for shelter development. is • Obtain the services of available contractors in host and risk areas for shelter upgrading. • Begin Stage II shelter upgrading. • Begin procurement and movement of needed construction personnel, equipment and materials from other counties. • Continue expedient shelter construction and advice on home basement upgrading. • As expedient shelters are completed, prepare them for occupancy and stock with necessary supplies. 3.b Crisis Relocation Actions • Further expand the work force engaged in shelter development by incorporating and assigning tasks to all able-bodied people (residents and relocatees) not having other emergency duties. • Carry out Stage III upgrading activities and complete all construction of expedient shelters. • Prepare shelters for occupancy. Y CONTRA COSTA COUNTY/OP AREA 76 Operations Section Radiological Operations January, 1996 3.c Attack Actions • • In hazard areas, all people involved in shelter development should take the best available shelter immediately. • In reception areas, all people should continue improving fallout protection until fallout radiation is detected, then all people should take the best available shelter, and operations outside shelters will be terminated. 4. SHELTER DEVELOPMENT RESOURCES AND REQUIREMENTS This part of the attachment describes materials needed for shelter development and requirements for construction equipment. Material requirements for shielding and shoring and for the construction of ventilation units consist of dimensioned lumber,, sheets of plywood and sandbags. Construction vehicles, including dozers, front end loaders (FELs) and backhoes, will perform most of the soil excavation and placement required to provide adequate shielding for shelter structures. Soil excavation for home basement upgrading would be performed manually by residents. It Will not be possible for all the soil required for upgradable spaces to be excavated at the shelter sites. About half the needed soil will be excavated from borrowpits within a few miles of the shelter sites. This will require additional time and transportation resources. All soil needed for expedient shelters probably could be excavated from areas close to the construction sites. Shelter development will be based on the assumption that it would be completed in three 20-hour days. This would be a crash program, with all normal construction activity suspended and all available resources devoted to shelter upgrading and construction. Thus, the equipment requirements are considered a worst-case estimate. If there were an extended crisis, shelter development would more likely take place in the phased approach described above instead of in a crash program, and much of the soil excavation and hauling would be done on a smaller scale early in the crisis period. By the time full mobilization of construction resources was ordered, a significant portion of the work would have been done, and less equipment or less time would be necessary to complete shelter development. Construction equipment requirements are specified in terms of equipment equivalents. Various combinations of construction equipment are considered equivalents if they can perform at the same hourly production rate. Equipment requirements for excavation and loading of soil at borrow pits, for example, are identified as FEL's and dozers or equivalent combinations of equipment that can excavate and load soil at the rate of 210 cu. yds. per hour. • CONTRA COSTA COUNTY/OP AREA 77 Operations Section Radiological Operations January, 1996 5. SHELTER DEVELOPMENT ORGANIZATION AND RESPONSIBILITIES • This part of the attachment describes the shelter development functions that will be performed by the County and Local Shelter Development Organizations. It identifies the key management positions within the local organization and provides an overview of the responsibilities of each position. A checklist that identifies specific tasks to be performed by each position is also provided. 5.a County Shelter Development Organization Control and coordination of the fallout shelter construction efforts within Contra Costa County will be the responsibility of the County Shelter Development Organization, which will be organized by and responsive to the County Shelter Development Coordinator (Construction and Engineering Coordinator).. The organization will be developed early in the increased readiness phase and will manage all the necessary functions during that period. The primary functions of this organization will be to inventory construction materials, equipment and labor, and to distribute these resources between the jurisdictions. These functions are particularly important because, often, the construction resources found within a given area will not be adequate for the shelter construction planned for that area. This organization also will be responsible for surveying proposed shelters in the • zones. Contracts for the construction work will be administered at the county level, or by the state, because contractors will often be working at many zones and sites, either concurrently or sequentially. Finally, the county organization will be responsible for providing liaison with appropriate state agencies. While a county Shelter Development Organization will be developed early in the crisis period, local organizations will not be needed until shelter upgrading and construction begins. Local Shelter Development Coordinators (Construction and Engineering Coordinators) will be delegated operational control of the contractors and resources allocated to their jurisdictions and will be responsible for the specific construction activities undertaken. Field organizations needed to supervise and carry out shelter development will vary in size from area to area, based on the amount of construction required in each area. In areas where no new or upgrading construction is needed to eliminate a shelter deficit, material and equipment resources may be reallocated to support activities in other areas. 5.b Local Shelter Development Organization Shelter Development Coordinator • The Construction and Engineering Coordinator will function as the Shelter Development Coordinator, and will oversee all shelter development activities CONTRA COSTA COUNTY/OP AREA 78 Operations Section Radiological Operations January, 1996 within the jurisdiction. He/she will be responsible for coordinating with the County Shelter Development Organization, and for disseminating public • information about shelter development within the jurisdiction. Materials and Equipment Distributor The Materials and Equipment Distributor will allocate resources needed for shelter development among shelter sites, and will be responsible for notifying the County Materials and Equipment Coordinator of material and equipment needs and surplus. Contract Administrator The Contract Administrator will manage contracts and be responsible for informing the County Contract Administrator of any changes or needs for additional services. All change orders affecting work will be done by the Deputy State Emergency Purchasing Agent in the jurisdiction. Shelter Construction Director The Shelter Construction Director will oversee the shelter development work under way within the jurisdiction. He/she will request the services of construction contractors as needed and will manage the recruitment and training of construction field teams. Coordination with the County Materials and Equipment Coordinator will be important to ensure an appropriate distribution of resources. The number of personnel required for the construction field teams and their functions are described later in this plan. 5.c Local Shelter Development Organization Checklist Shelter Development Coordinator • Oversees shelter development. • Coordinates the appointment of key staff members of the organization. • Disseminates public information and instructions on shelter upgrading and construction, in coordination with the Emergency PIO. • Recruits and/or requisitions and deploys skilled labor for field construction teams. • CONTRA COSTA COUNTY/OP AREA 79 Operations Section Radiological Operations January, 1996 Materials and Equipment Coordinator • • Monitors and records construction use of resources at the shelter sites. • Requests necessary resources from the County Coordinator and notifies of any surplus resources available. Contract Administrator • Requests necessary contractor services from the county. • Deploys contractors within and, as required, between jurisdictions. • Manages contractors and monitors contractor services performed at each shelter site. Shelter Construction Director • Coordinates with the Materials and Equipment Coordinator and the Service and Support Coordinator to identify needed equipment and materials. • Recruits personnel to expand cadre of Shelter Development Supervisors and general laborers. • Coordinates with the Contracts Administrator to secure needed construction services. • Oversees contractors hired to train Shelter Construction Supervisors and staff. (This cadre will then train other supervisors, staff and the public.) • Coordinates with the County Shelter Development Coordinator to prepare any necessary public information on the subject of shelter construction and upgrading. • Mobilizes field construction organizations. • Coordinates with the Materials and Equipment Coordinator on the resource needs at each shelter site. • Identifies need for skilled labor and notifies the Shelter Development Coordinator of any deficit or surplus. • Coordinates with the Service and Support Coordinator to stock shelters for occupancy when they are completed. CONTRA COSTA COUNTY/OP AREA 80 Operations Section Radiological Operations January, 1996 5.d Size of the Shelter Development Organization The Shelter Development Organization will require personnel with a wide • range of skills. To the extent possible, an effort will be made to place local officials and local residents with special skills in appropriate positions within the Shelter Development Organization. The Care and Shelter Organization will keep records of job skills and distribute people with particular shelter development skills. Skilled labor needed for the organization also may be available through the county. The size of the Shelter Development Organization will depend on the amount of shelter development required. A large amount. of labor skilled in construction operations will be needed for shelter development. Estimates have been made of the numbers of skilled laborers needed for borrow pit operations, including pit bosses, flagmen and signalmen. Skilled labor requirements will increase, therefore, in proportion to the amount of soil that must be excavated and the number of borrow pits to be used as sources of soil. Skilled laborers will be needed and must be organized to perform other tasks associated with upgrading shelters and constructing expedient shelters. Shelter Development Teams will be organized, with each team consisting of an equipment operator, two supervisors, and between five and ten general laborers. These teams will accompany each piece of construction equipment and work at several shelter sites each day. Training and managing unskilled laborers at the shelter sites will be the responsibility of the Shelter Development Teams. The unskilled labor available within the jurisdiction may perform a large portion of the shelter development work, such as soil excavation and placement. This will reduce construction equipment requirements significantly. The amount of unskilled labor available for shelter development will depend upon existing personnel resources, the amount of labor needed for operations other than shelter development, and the unique capabilities and ages of the individuals assigned to each shelter. • CONTRA COSTA COUNTY/OP AREA 81 Operations Section Radiological Operations January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 82 Operations Section Radiological Operations January, 1996 Enclosure 12-c CONSTRUCTION AND ENGINEERING • EMERGENCY ACTION CHECKLIST RESPONSE TO A RADIOLOGICAL EMERGENCY DATE/TIME INITIALS ACTION INCREASED READINESS Review availability and location of heavy construction equipment and materials required for fallout shelter development. Coordinate with Resources and Support to contact major suppliers of essential materials (including building materials, etc.) and arrange for redistribution should crisis relocation be ordered. Review plans and requirements for the construction of expedient shelters and/or the upgrading of existing facilities, and implement, if directed. • CONTRA COSTA COUNTY/OP AREA 83 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION • CRISIS RELOCATION Arrange for resources to upgrade existing facilities to meet the shelter requirements of essential workers and others remaining in hazard areas. Arrange for resources to construct expedient shelters and upgrade existing facilities to meet the shelter requirements of the residents and relocated people in reception areas. As required, procure, allocate and use essential resources. (Work with Resources & Support) If not already done, provide and install signs and barricades in support of crisis relocation movement operations. (Work with Resources and Law Enforcement) ATTACK OPERATIONS • Station mobile equipment at designated locations and take shelter. Assess surviving resources and assist in post-attack operations by allocating available resources for clearing debris and decontaminating areas. CONTRA COSTA COUNTY/OP AREA 84 Operations Section Radiological Operations January, 1996 Enclosure 13 SUPPLY AND PROCUREMENT • RESPONSE TO A RADIOLOGICAL EMERGENCY Supply and procurement operations during radiological emergencies will be governed by the following concepts and essential actions relating to increased readiness, crisis relocation, and nuclear attack (with or without warning). Special policies and procedures for the procurement and distribution of essential resources are provided in Enclosure 13-a, Policies and Procedures for Procurement and Distribution of Essential Resources During Nuclear Emergency. Detailed actions are provided in Enclosure 13-b, Supply and Procurement Emergency Action Checklist. INCREASED READINESS OPERATIONS During an international crisis that poses a threat of nuclear war, all agencies charged with the responsibilities of providing and/or controlling essential resources and support services will prepare for the possibility of crisis relocation or an attack. Agencies will review and update plans and take necessary action to ensure that sufficient resources and support will be available to support emergency operations. Resource data and operating procedures will be reviewed and all information updated to reflect current capabilities and needs. Resources and Support and Supply and Procurement Coordinators will ensure that service and resource 0 providers and operating units are aware of their responsibilities and assignments. Providers will take action to ensure that personnel, facilities and equipment are operationally ready and available for emergency use. This should include accelerating and expanding inventories where appropriate. If the crisis worsens, preparations will be made to reconfigure distribution systems (food, fuel, etc.) to support possible crisis relocation movement and sustaining operations. CRISIS RELOCATION OPERATIONS If crisis relocation is ordered, initial heavy demands will be placed on the Resources and Support Organization in hazard areas. Buses and other transportation resources must be organized to move relocatees without private transportation to reception areas according to appropriate movement plans. Transportation resources must be organized to provide for the delivery of supplies to reception areas and to sustain the resident and relocated populations. Crisis relocation operations will be conducted in the following phases: CONTRA COSTA COUNTY/OP AREA 85 Operations Section Radiological Operations January, 1996 Alert (Mobilization) Phase • In response to the alert to prepare for crisis relocation, buses and other forms of transportation will be organized and prepared to move persons without private transportation from hazard to reception areas. All Resources and Support Organizations will be fully mobilized and all essential elements of the private sector (transportation, food and fuel suppliers and _others) will be informed to be prepared for crisis relocation. Movement Phase During this phase a full mobilization of Resources and Support Organizations (if not already done) will be required to support essential movement operations and to sustain populations in both hazard and reception areas. The redirection of essential resources (food, fuel, equipment, etc.) will be initiated. Sustaining Phase During this phase efforts will be concentrated on sustaining both relocatees and residents in reception areas. Because demand for fuel for private vehicles will be reduced after relocatees arrive in reception areas, fuel supplies will be restricted and maintained for emergency operations, and for the delivery of essential equipment and supplies. The provision of food for both the relocatees and residents in reception areas will require major changes in the statewide distribution system. ATTACK OPERATIONS If an attack warning is received during the crisis, service providers will help move people to shelter, and mobile equipment to designated locations. They will then take shelter and assist in shelter management. The Resources and Support Organizations will have a major role in post-attack operations, including the restoration of essential services, providing transportation for remedial movement and assessing damage. • CONTRA COSTA COUNTY/OP AREA 86 Operations Section Radiological Operations January, 1996 Enclosure 13-a POLICIES AND PROCEDURES FOR PROCUREMENT AND DISTRIBUTION • OF ESSENTIAL RESOURCES DURING NUCLEAR WAR EMERGENCY 1. General a. Resources redirected by the state will be consigned to jurisdictions in reception areas by commercial suppliers on credit, with the understanding that payments will be deferred until the post-crisis or post-attack period. b. Documentation of consignments of goods to local jurisdictions will be done using the forms normally used by the authorized purchasing agents of the jurisdictions. C. The State Department of Finance shall provide a State Emergency Claims Adjudicator to oversee the payment of claims for costs associated with local and state preparations for a nuclear attack:. The executive heads of local jurisdictions, or their designees, will serve as Deputy State Emergency Claims Adjudicators. All local claims for payment submitted by local governmental agencies, or private sector where authorized, for goods or services rendered will be locally reviewed and approved before being submitted to the state for processing and payment. d. The State Department of General Services shall provide a State Emergency Purchasing Agent to oversee the procurement of emergency supplies and material at the state and local levels. The executive heads of local jurisdictions, or their designees, will serve as Deputy State Emergency Purchasing Agents. The deputies may be authorized to purchase emergency supplies and material from the private sector using procedures that obligate the state to pay for items procured locally. 2. Fuels a. Priority for allocating fuel supplies in hazard and reception areas will be given to public transportation, emergency service operators, and the delivery of essential equipment and supplies. b. Persons relocating from hazard areas in their private vehicles will be urged to fill their tanks prior to moving to minimize en route refueling problems. C. All principal gasoline and diesel service stations in hazard areas should remain open on a 24-hour basis during any large-scale evacuation, relying on their normal supplies of fuel. If crisis relocation is ordered, most stations will close • after movement has been completed and personnel will relocate to reception CONTRA COSTA COUNTY/OP AREA 87 Operations Section Radiological Operations January, 1996 areas. Designated stations will remain open to support essential workers and • the operations of essential services. 3. Health Supplies and Materials a. All requisitions and replenishment orders will use generic terms for items being ordered. b. Local Emergency Management Organizations should make preliminary estimates of days of supply of on-hand items and future needs based on general reception area allocations. C. Wholesalers redistributing their inventories to retailers in reception areas should consult with Local and State Movement and Transportation Coordinators for best times and routes to move supplies and for needed transportation resources. 4. Food a. Before the relocation order, price regulation and single-purchase limitations will be introduced to control individual food purchases in hazard and reception area retail outlets. Purchase limitations within the hazard area will be set low enough to discourage individual hoarding but high enough to permit relocatees to drain retail stores in hazard areas before departing. 0 Conservative purchase limitations will be established in the reception area to discourage hoarding. b. Following the relocation order, a form of ration coupons will be used at retail stores, restaurants and mass feeding centers in the reception area in payment for food purchases. C. Relocatees from hazard areas will be encouraged to transport as much non- perishable food to the reception area as is permitted by their available food stocks and transportation mode. d. Essential food production and processing activities located in hazard areas will continue throughout the crisis relocation period. e. All reception area agricultural production and processing will be continued and, where possible, expanded using the work force relocated from the hazard area. f. Major hazard area distribution warehouses operated by grocery chains, independent wholesalers and institutional suppliers will remain in operation throughout the crisis relocation period to supply retail outlets, restaurants and mass feeding centers in the reception area. Such major distributors may choose to operate secondary reception area distribution centers in addition to their hazard area warehouses. Changing supply patterns for these CONTRA COSTA COUNTY/OP AREA 88 Operations Section Radiological Operations January, 1996 warehouses will be dictated by the State of California, acting in concert with food industry representatives. Smaller hazard area warehouses will be allowed to remain in operation if the owner so desires. • Those smaller distribution centers that choose to close will be assisted in transferring their food stocks as quickly as possible to reception area distributors, who will expand operations with commandeered space and relocated workers. Stockpiles of food under USDA programs will be transferred from hazard areas to reception areas. Continued operation.,of larger hazard area warehouses and the draining of smaller warehouses may require the use of drivers and transportation equipment from other, less critical sectors of the economy. g. Supplies to hazard area retail outlets will be cut off when the relocation order is given. Inventories permitting, these outlets will remain open during the three-day evacuation period. Any sizeable remaining inventories will be transferred to reception area outlets. Hazard area grocery clerks will be encouraged to seek assignment in reception area retail outlets, which will expand operations to meet the increased demand. h. Large-scale mass feeding operations in reception areas will be established in kitchen-equipped institutions to feed relocatees in congregate care facilities. Reception area restaurants will expand operations to meet the increased demand. Relocatees lodged in private dwellings will be encouraged to eat with reception area families. CONTRA COSTA COUNTY/OP AREA 89 Operations Section Radiological Operations January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 90 Operations Section Radiological Operations January, 1996 Enclosure 13-b SUPPLY AND PROCUREMENT • EMERGENCY ACTION CHECKLIST RESPONSE TO RADIOLOGICAL EMERGENCY DATE/TIME INITIALS ACTION INCREASED READINESS OPERATIONS Check availability and location of equipment and essential supplies. Review plans and status of sanitation and water supply measures and equipment. Review and update allocation procedures for food and fuel. Review, with the Disaster Medical and Public Health organization, plans for the redistribution of health supplies, including pharmaceutical. Prepare to stock fallout shelters, particularly if in-place protection plans might have to be implemented. Contact major suppliers of essential materials (including food, building materials, etc.) and arrange for redistribution should crisis relocation be ordered. Review status of supplies of food, fuel and other essential resources. • CONTRA COSTA COUNTY/OP AREA 91 Operations Section Radiological Operations January, 1996 DATE/TIME INITIALS ACTION • CRISIS RELOCATION OPERATIONS Advise all food distributors to realign their distribution systems. Help distribute food, clothing, health and hygiene items and other essential supplies to retail outlets, Reception and Care Centers, lodging and feeding facilities and, when directed, to fallout shelters. As required, procure, allocate and use resources. Arrange for water, electric power, sewage treatment, food, fuel and other support to essential workers and other persons remaining in hazard areas. Provide similar support to residents and relocatees in reception areas. Request Construction and Engineering to check electric loads, particularly in reception areas, and curtail or ration as necessary. If necessary, ration water, food, fuel and electric power. ATTACK OPERATIONS Assess surviving resources and assist in post-attack operations. Fully implement the California Emergency Resources Management Plan, to include any local supporting plans, to control resources during the recovery period. CONTRA COSTA COUNTY/OP AREA 92 Operations Section Radiological Operations January, 1996 '� F tl �' .. . PLANNING/INTELLIGENCE SECTION CHIEF OBJECTIVES When disasters occur it is necessary to collect and analyze information concerning the nature, severity, and extent of the situation, and report the results through established channels. The information will give emergency agencies ability to respond appropriately. This Section/Branch outlines the organization, staffing, activities, policies and procedures of the Planning/Intelligence Team whom staff the Contra Costa County/Operational Area Emergency Operations Center (EOC). Guidelines for managing the Planning/Intelligence Section are given. The guidance covers actions to be taken before, during and after a disaster. The objectives of Planning/Intelligence will be to: • Collect and analyze all data regarding field operations. 41 Collect and summarize data regarding disaster response in cities within the county. • Develop situation reports upon request by the county satellite operations centers, the cities and the state regarding policy decisions, and the status of disaster response. • Identify potentially critical problems. • Assist the Emergency Public Information Team by maintaining updated information and producing regular situation summaries for the Emergency Operations Center (EOC) staff. • Work with Damage Assessment staff to collect and consolidate damage information within the county. This information would be included with the regularly published situation reports. • Maintain files of the written documents generated in the EOC. • Maintain major incident boards in the EOC. • CONTRA COSTA COUNTY/OP AREA 1 Plans/Intelligent Section Planning Section Chief January, 1996 SPECIFIC TERMS Detailed Reports • As the title implies, these reports have specific information derived from damage estimates and analysis. This includes the total numbers of dead, injured, damages to public and private facilities, priorities of response, and assistance needed. This information is needed to ask the Governor to proclaim a State of Emergency. Flash Reports These are reports generated by the initial messages or reports from field units. They begin to provide a picture of what has occurred. Situation Reports This type of report defines the affected areas, identifies closed roads and highways, estimates the number of casualties and provides a general description of damages (approximate number of homes and business, destroyed or damaged) and the hardest hit area. Other information may be included. These reports are typically created hourly, or as requested and sent to a variety of agencies and levels of government. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. EMERGENCY ACTIONS For rapid and effective situation reports, Situation Analysis Team staff have special tasks to complete before, during and after an emergency. These actions are listed in the Operations Guide. The suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Specific actions for radiological disasters are detailed in the Radiological Operations. ORGANIZATIONS AND RESPONSIBILITIES Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. Each city should designate a member of its Emergency Management Team to act as the Local Planning/Intelligence Section Chief. This city staff person may or may not have other assigned duties in the city EOC. The Planning/Intelligence staff of each city will complete the situation analysis objectives within the city. The Local Planning/Intelligence Section Chief will gather and consolidate damage information and report the data to the County Planning/intelligence Section Chief. • CONTRA COSTA COUNTY/OP AREA 2 Plans/Intelligent Section Planning Section Chief January, 1996 Contra Costa County/Operational Area • The Contra Costa County Community Development Director is a member of the county Emergency Management Team, and becomes the County/Operational Area Planning/Intelligence Section Chief. As the leader of the Planning section, this person manages the analysis activities for the unincorporated parts of the county and overall for the operational area when activated. Planning/Intelligence staff complete the objectives outlined in this branch for the county, receive data from cities, and provide relevant information to concerned elements of the operational area. Following a disaster, county field units (Sheriff, County Fire District, and Public Works departments) will promptly conduct a reconnaissance of affected areas to determine the extent of damage and report the information to the appropriate dispatch centers. Planning/Intelligence staff will collect information about the situation from representatives of these departments in the County Emergency Operations Center (EOC). In large scale disasters, affecting more than one jurisdiction, Contra Costa County Planning/Intelligence Staff will contact the cities and districts to gather information for the operational area. All this data will be consolidated at the County EOC. Combined with reports from the Damage Assessment staff about the approximate cost of damages to the community, Planning/Intelligence staff will review the field • information received to create three types of reports: Action Plan, Situation' Reports and Detailed Reports. (See definitions for these in the Specific Terms section above.) These reports will be sent initially to State OES Coastal Region, and later shared with other jurisdictions. These reports are the basis for declaring a Local Emergency in Contra Costa County and requesting that the Governor proclaim a State of Emergency. Mutual Aid Region The State Office of Emergency Services (OES) Coastal Region gathers information from all counties in the region, combines the reports and sends them to Sacramento. There State OES gives the information to the Governor to decide on whether to proclaim a State of Emergency. The gubernatorial actions depend upon the information received from the counties. State and Federal For more information regarding the responses provided by the State of California departments/agencies or the federal agencies, see the State Emergency Plan, Annex A. POLICIES AND PROCEDURES • General policies and procedures for situation analysis operations are provided below. A checklist of actions and specific information about analysis operations CONTRA COSTA COUNTY/OP AREA 3 Plans/Intelligent Section Planning Section Chief January, 1996 are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Operations. In a disaster there are three kinds of situation analysis operations required: • Action Plan (Category 1) This includes information needed to determine operational priorities, problems, and the immediate needs of the communities. Such information is essential and is given the highest priority. Situation Reports (Category 2) This requires more information than Category 1. Information on dollar amounts and economic impacts of the disaster are included. Such information permits the Governor to request a Declaration from the President, under provisions of Public Law 93-288, the Federal Disaster Relief Act, 1974. Creating this report is important, but not until Category 1 information is complete. Detailed Reports (Category 3) This is information necessary to plan for both short and long-range recovery. In the beginning, this item will have the lowest priority. Once Category 1 and 2 are accomplished, Category 3 will assume the greatest importance. • • CONTRA COSTA COUNTY/OP AREA 4 Plans/Intelligent Section Planning Section Chief January, 1996 PLANNING/INTELLIGENCE SECTION CHIEFF • Operations Guide This document contains a checklist and functional information that will help the Planning/intelligence Section Chief. Contents of this Operations Guide are listed below. ENCLOSURE TITLE 1 Staff and Location 2 Supporting Organizations and Responsibilities 3 Planning/Intelligence Emergency Action Checklist 4 Forms: Major Incident Board Situation Report Emergency Action Plan • CONTRA COSTA COUNTY/OP AREA 1 Plans/Intelligent Section Plans Section Chief January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 2 Plans/Intelligent Section Plans Section Chief January, 1996 • STAFF AND LOCATION The following personnel will staff the Planning/Intelligence Section at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Planning/Intelligence Section Chief Director, Community Development Alternate/Relief Deputy Director, Community Development Planning/Intelligence Support Community Development staff CONTRA COSTA COUNTY/OP AREA 3 Plans/Intelligent Section Plans Section Chief January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 4 Plans/Intelligent Section Plans Section Chief January, 1996 • SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Building Inspection (Damage Assessment) Provide damage reports on the community. Public Works (Engineering) Provide damage reports on public buildings and infrastructure. Sheriff Contra Costa County Fire District Health Services Utilities Provides reports on major events and technical advice to Planning/Intelligence. RACES (Radio Amateur Civil Emergency Services) Within available resources, may assist in verifying information in the field. County Administrator Office The Emergency Public Information Team will support Planning/Intelligence by providing reports on what is televised on the networks. Office of Emergency Services (Operations Support) If staff is available, provide assistance in identifying key personnel in the jurisdictions to contact. If staff is available, provide assistance in generating situation reports and identifying what information to include. ATV (Amateur Television) Within available resources, may be able to provide video taped • reconnaissance of the field. CONTRA COSTA COUNTY/OP AREA 5 Plans/Intelligent Section Plans Section Chief January, 1996 • PLANNING/INTELLIGENCE SECTION CHIEF EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Prepare plans and SOPs outlining Planning/intelligence procedures, priorities and techniques for: • Collecting and filing all EOC documents. • Reviewing EOC staff documents and identifying key information that would be posted on boards • Identifying what Financial Recovery information is needed and how to manage EOC materials to support recovery operations. • Maintenance of the Major Incident Status Board. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Conduct staff training on Planning/Intelligence procedures and departmental disaster plans. Be sure all staff receive training in personal/home disaster preparedness. Prepare and maintain all Planning/Intelligence supplies at the County EOC. Make sure all department/division buildings have a Risk Management Emergency Action Plan for staff and building safety. It should contain: • What staff are expected to do following an emergency. • Lists of what department operations need to continue and the staff required. • List which staff could be reassigned. Review and update annually. Submit changes to Risk Management and OES. Identify department/division staff to serve on the Financial Recovery Team during disaster response. Be sure they get trained. • CONTRA COSTA COUNTY/OP AREA 6 Pians/intelligent Section Plans Section Chief January, 1996 DATE TIME INITIALS ACTION • EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Review disaster plans and SOPS with staff. When EOC is activated, request EOC staff to get to EOC. CONTRA COSTA COUNTY/OP AREA 7 Plans/Intelligent Section Plans Section Chief January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD • Upon notification, get to county EOC. Set up work station. Read this entire Checklist. Begin EOC Activity Log. Begin to document: • Messages received; • Resource requests; • Contact with any ;agency outside the EOC; • Progress in the field; • Who is on staff, and length of time in EOC; • Priorities. Obtain or provide briefing. Consult with Emergency Services Director, or alternate. Confirm that all Planning/Intelligence staff or alternates are in the EOC or have been notified. Recall the necessary staff. Organize and assign Planning/Intelligence staff as required: • Documentation: maintain log of all EOC documents - messages, activity logs, etc. • Planning/Intelligence: contact with outside agencies for status, move around EOC gathering data. • Status Display: monitor map and status boards. Be sure all displays in the EOC have legible writing. Develop a situation report from the following sources: (these are not in an order) • EOC staff; • Logistics Group; • cities; • Red Cross; • Media Reports; • Damage Assessment. • CHP • Public Works • Fire • Law • Operations Section Chief CONTRA COSTA COUNTY/OP AREA 8 Plans/Intelligent Section Plans Section Chief January, 1996 DATE/TIME INITIALS ACTION • EMERGENCY PERIOD (Continued) Determine: • Type of emergency; • Special hazards; • Number of injured/dead; • What has been damaged? - any sites of public interest? • How much has been damaged (dollar figure)? • Are all county resources committed? • Are all resources within the county, including city, resources committed? • What assistance is being provided by outside agencies at this time? • What shelters are active, where, how many there, what is needed? • What are most critical events at the current time? • What assistance is needed. • What is the status of utilities? • What is overall status of transit systems? After compiling this data, submit it to State OES Region II via phone, fax, or radio. SMonitor weather reports. Identify all EOC staff on duty. Work with all agencies to gather information. Prepare an Emergency Action Plan by priorities and objectives set by the Emergency Services Director. (See Enclosure 4.) Distribute to County Operations Centers. Identify highest priority activities among each department. Identify the highest priorities set by the Emergency Services Director. Verify information for PIO/Rumor Control. • CONTRA COSTA COUNTY/OP AREA 9 Plans/Intelligent Section Plans Section Chief January, 1996 DATE/TIME INITIALS ACTION RECOVERY i Identify a Community Development staff person to continue working with the Financial Recovery Team. This work may continue for an extended period of time. Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on Planning/Intelligence operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. • CONTRA COSTA COUNTY/OP AREA 10 Plans/Intelligent Section Plans Section Chief January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 11 Plans/Intelligent Section Plans Section Chief January, 1996 Planning/Intelligence FORMS • The following forms/boards may be used by the Planning/Intelligence staff to manage information and send data to the state and other agencies. Major Incident Board Situation Report Emergency Action Plan • CONTRA COSTA COUNTY/OP AREA 12 Plans/Intelligent Section Plans Section Chief January, 1996 SITUATION REPORT . Instructions: Planning/Intelligence Section Chief fills this out with the Emergency Services Director. Give complete, thorough, information as much as is possible. If you need a second page, try to follow the same format. Send a copy of this to State OES Region II within 4 hours of the beginning of the disaster/emergency and update each day the Local Emergency is in affect. Name/Position: Date: Jurisdiction: Contra Costa County Time: (24 hour clock) 1. What happened: 2. Where did it happen: 3. When did it happen: Date: Time: 4. Area affected: Contra Costa County and/or S. Estimated number: Dead: Injured: Evacuated: Homeless: At risk: 6. Major Highways/Road Closed: 7. Available Airfields in area: • 8. Actions Taken by County Officials: a. Proclaimed Local Emergency? No Yes, when: b. State Assistance Needed? No Yes, when/where: c. EOC staffed? No Yes d. Available Communications: (Circle the ones operating. ) Telephone: If Yes, give No: Teletype CLETS Radio: If yes, which ones Other: 9. Mutual Aid Requested? No Yes a. Personnel: Type: How many: b. Equipment: Type: 10. Any Special Problems? (ie, fuel shortage, health hazards, etc. ) Give narrative: CONTRA COSTA COUNTY/OP AREA 13 Plans/Intelligent Section Plans Section Chief January, 1996 EMERGENCY ACTION PLAN I. STRATEGY: • A. Defensive 1 . Clarify the Current Problems. 2. What is being done; what else can be done. 3. Who is currently involved? Who else can assist? Who will or can take new action? B. Offensive 1 . Identify the Potential Problems based upon what has already happened. 2. What can be done. 3. Who will do each action to be taken. II. STATEMENT OF PRIORITIES: (As established by the Emergency Plan.) A. The current priorities are: 1 . Locate and assist trapped people whose lives are in immediate danger. • 2. Send resources to life threatening fires, floods, spills, and unsafe/partially collapsed buildings. 3. Send resources to assist those with life threatening injuries. 4. Combat major threats to property. 5. Assist those less seriously injured (than those in 3 above). 6. Restore essential services: Communications, phone lines, utilities, etc. 7. Recover, secure, and identify fatalities. Notify kin. 8. Return, reestablish, or provide continued regular county services and other forms of county activity associated with the Continuity of Government. B. The priorities will change to: III. TASKS, ASSIGNMENTS AND TIMETABLES: IV. ACTION PLAN REVIEW AT hours. • CONTRA COSTA COUNTY/OP AREA 14 Plans/Intelligent Section Plans Section Chief January, 1996 1® 0 fi� • RESOURCE STATUS Objectives The following material outlines the duties and actions carried out by the Resource Status staff in response to disasters. The Resource Status staff help assess the situation and whether sufficient resources are available to manage the problem(s) and help keep track of incoming Mutual Aid. The Resource Status staff helps the Emergency Operations Center (EOC) staff understand what is lacking and where aid is sent. The objectives of the Resource Status staff actions are to: • Obtain information from all County departments on the resources available. • Maintain an inventory list of County resources. • Contact each department after a disaster and request a report on what resources are damaged, need repair, or are available. • Maintain a log of available County personnel, equipment, vehicles, etc. • In the EOC, post inventory current use of resources, need for Mutual Aid, and where Mutual Aid resources are currently being used in the County. • Assist in finding and managing Staging Areas. Specific Terms The following definitions are given to help you understand the special terms used in this document and in emergency management. Disaster A situation that quickly overwhelms locally available resources. This situation requires immediate action to assess the current conditions, contact outside agencies, request assistance, track ongoing activities, and return to pre-event status. For the purposes of this material and consistency in the plan, "emergency" and disaster have the same meaning. • CONTRA COSTA COUNTY/OP AREA 1 Plans/Intelligent Section Resource Status January, 1996 Emergency Management • For the purposes of this plan, emergency management means Disaster Management. Emergency management requires a crisis response beyond the scope of any single field agency or service (more than just the police department, fire department, etc.). A crisis may include any event that threatens the safety or life in the community. First Aid Station A location within a mass care facility or casualty collection point where disaster victims may receive first aid. Heavy Rescue Rescue requiring heavy lifting, prying or cutting, and/or consisting of several tasks that require the involvement of two or more teams working together. Rescue Group Two or more rescue teams responding as one group under the supervision of a designated group leader. Rescue Team A group of people organized to work as a unit with one person designated as team leader. Search Systematic investigation of an area or premises to locate persons entrapped, injured, immobilized or missing. Urban Rescue The complex process in which trained personnel use specialized equipment to locate and extricate victims trapped in collapsed buildings, and the mobilization and management of such personnel and equipment. For definitions of other emergency management terms, see the Glossary in the Introduction Section part of the plan. • CONTRA COSTA COUNTY/OP AREA 2 Plans/Intelligent Section Resource Status January, 1996 Emergency/Disaster Response Actions The Resource Status staff activities will usually progress in the phases outlined in the Basic Plan. The people assigned to the Resource Status role have actions to complete before during and after a disaster. Tasks to complete before a disaster are listed below. Detailed emergency response actions are listed in the Operations Guide that accompanies this material. Response actions specific to a radiological emergency are contained in the Radiological Operations Guide in the Operations Section to this plan. Preparedness Phase The preparedness phase exists during non-emergency time. Staff are encouraged to take time and prepare themselves and their families for disaster operations, familiarize themselves with the contents of this plan, develop and update resource lists, and participate in drills. During this time the Resource Status staff are asked to: • Prepare Standard Operating Procedures (SOPs) to: or Collect and maintain an annual inventory of County resources from all departments. ow Identify potential Staging Areas in the County. Provide guidance on how Resources Status staff are to display information on resources and Mutual Aid. • Review Standard Operating Procedures (SOPs) with the Planning Sections staff. • Work with Operations Section staff to identify how information about the use of County resources in the field will be relayed from the field to the Emergency Operations Center (EOC) if normal communications are disrupted. • Participate in drills and post exercise briefings to help refine disaster response plans. • Assist with revising this plan as the need arises. i CONTRA COSTA COUNTY/OP AREA 3 Plans/Intelligent Section Resource Status January, 1996 Emergency/Disaster Response Phase • Upon notification of warning or knowledge of a disaster, all County staff are asked to return or remain at work to fulfill the Disaster Service Worker response requirement. If at home when a disaster occurs, County staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, County staff will be assigned to check upon other County staff families. Once at the Emergency Operations Center (EOC), the Resource Status follows the actions listed in the Operations Guide that accompanies this document. Recovery Phase Recovery starts once emergency response begins, and may continue long after the EOC closes. Historically, complete recovery takes many years. Financial, developmental, and social recovery and reconstruction takes time. Actions required of the Resource Status is listed in the Operations Guide that accompanies this document. Organization and Responsibilities Local (Cities) , Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with Resource Status, each city should designate a member of its Emergency Management Team to act as the Local Resource Status Coordinator. This city staff person may or may not have other assigned duties in the city EOC. Contra Costa County/Operational Area Contra Costa County assumes response to the needs of the unincorporated sections of the county. The County will open and staff a central County Emergency Operations Center (EOC) as a disaster evolves. Several satellite operations centers may open as well. In the event of an Operational Area activation County staff will assume response for the operational area as well. CONTRA COSTA COUNTY/OP AREA 4 Plans/Intelligent Section Resource Status January, 1996 • • Maintain information on the status of County resources: personnel, equipment, etc. • Collect and summarize data regarding location of resources in disaster response. • Determine whether equipment is being used wisely. • Help staff determine whether Mutual Aid is necessary and where it should be sent. • Help locate and manage Staging Areas for incoming assistance. • Maintain a resource status board in the EOC. State and Federal State and Federal agencies will appoint contacts as the need arises. They may or may not use the same staff titles that Martinez uses. County staff will help communicate with state and federal agencies. More specific information on state and federal Planning Section response, see the State Emergency Plan (1989). Policies and Procedures General policies and procedures for the Resource Status staff activities in a disaster are provided , below. A checklist of actions and specific information about the Resource Status staff disaster actions are contained in the Operations Guide which accompany this material. Special policies and procedures for radiological emergencies are provided in Radiological part of the Operations Section in this plan. • CONTRA COSTA COUNTY/OP AREA 5 Plans/Intelligent Section Resource Status January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 6 Plans/Intelligent Section Resource Status January, 1996 • RESOURCE STATUS OPERATIONS GUIDE The following material gives the Resource Status staff the necessary documents that may be needed as a reference when disaster response occurs. Attachment Title 1 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 2 Support and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 3 Emergency Action Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 • • CONTRA COSTA COUNTY/OP AREA 7 Plans/[ntelli9 ent Section Resource Status January, 1996 • STAFF Location Emergency Operations Center activity will take place at the primary or secondary site, if the primary is not operational. 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Resource Status The following staff have been designated as the county/operational area Resource Status staff: • Community Development - Staff • • OES - Staff CONTRACOUNTY/OP AREA 8 Plans/Intelligent Section • Resource Status January, 1996 • RESOURCE STATUS EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS Warning Received Ask whether the EOC will be opened or not. Prepare your family and self to return or remain at work. Read this entire checklist and Resource Status staff material. Disaster Occurred Get yourself to the EOC. • Identify yourself as the Resource Status staff. • Set up your work station. • • Begin an EOC Activity Log. Note: aw Messages received. aw Action taken. aw Requests filled. aw Your time on duty. Obtain briefing from Planning Section Chief. Read this entire checklist. Review Emergency Action Plan developed by the Planning Chief. Contact department staff to establish an inventory of useable resources: Food, Equipment, and Personnel (Note: people can only be pressed into service, i.e., forced to serve, during a declared emergency). • CONTRA COSTA COUNTY/OP AREA 9 Plans/Intelligenti Sect on Resource Status January, 1996 DATE/TIME INITIALS ACTIONS • Post inventory information. • Incident Site. • Number of people at a site. • What resources are used at each site. • Available Resources. • Mutual Aid used at which sites. Keep this information on paper as well an EOC board and give a copy of the inventory to :Planning Chief. Maintain incident resources status log. Provide resources summary to Situation Status staff. Review emergency plan, as needed. Forward all reports to Planning Chief. • CONTRA COSTA COUNTY/OP AREA 10 Plans/Intelligent Section Resource Status January, 1996 • DATEMME INITIALS ACTIONS Recovery Prepare a report on your activities during the disaster and submit to Administrative Services. Participate in post emergency briefing and critique sessions. Complete all activity documentation and submit to Administrative Services. • • CONTRA COSTA COUNTY/OP AREA 11 Plans/Intelligent Section Resource Status January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 12 Plans/Intelligent Section Resource Status January, 1996 b A . � DAMAGE ASSESSMENT OBJECTIVES The Damage Assessment branch is part of the Planning/Intelligence Section of this Emergency Plan. It describes damage assessment operations, assigns responsibilities and sets disaster policies and procedures for inspections. Information is also provided on essential actions such as post-event inspection of facilities and structures, construction of fallout shelters and damage assessment. Damage assessment and engineering operations will: • Contact and collect reports from the satellite county operations centers (fire, law, public works, health and medical) regarding damage reports from field units. • Contact agencies within the county/Operational Area, process damage information, and create a single record of damages. These agencies include cities, school districts, special districts, and utilities. • Manage aerial and ground operations to assess current and potential damages. • Report information to Situation Analysis. These reports help determine the rnature and extent of damage so proper priorities can be set. • Conduct damage assessment activities in buildings to decide on whether a building can be used or restored. • Help with route recovery by coordinating transportation. • Work with situation analysis and other agencies which conduct inspections to collect, process and combine damage reports. • Help with on-scene heavy rescue activities by providing structural analysis of the scene. • Document and inspect claims for public and private property losses. SPECIFIC TERMS Aerial Reconnaissance An aerial assessment of the damaged area that includes gathering information on the level and extent of damage and identifying potential hazardous areas for on-site • inspections. CONTRA COSTA COUNTY/OP AREA 1 Plans/Intelligent Section Damage Assessment January, 1996 Damage Assessment This is action taken after an event in an attempt to quantify overall damages to persons and property. Damage assessments are used to justify gubernatorial and presidential disaster declarations. Initial damage assessments gather preliminary estimates to the losses caused by the disaster, the nature and severity of damage sustained and how the private and public sectors were affected. Later damage assessments detail the location of damage, indicate the hardest hit areas, and give an idea of how extensive recovery operations need to be. Essential Facilities These are facilities that are essential for maintaining the health, safety and well- being of the public following a disaster (e.g., hospitals, police and fire department buildings, utility facilities, etc.). May include buildings that have been designated for use as mass care facilities (e.g., schools, churches, etc.). Situation Reports At the outset of a disaster, information from field units is typically fragmented and incomplete. These reports begins to outline what occurred, the types of damage and the impact on the area. This information is vital in order to begin to understand the nature and determine the type of special assistance the disaster will require. Accumulating these initial reports establishes situation reports that can be transmitted to other emergency service agencies for mutual aid support. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. EMERGENCY ACTIONS For rapid and effective damage reports, Damage Assessment staff have special tasks to complete before, during and after an emergency. These actions are listed in the Operations Guide. The suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Specific actions for radiological disasters are detailed in Radiological Operations. • CONTRA COSTA COUNTY/OP AREA 2 Plans/Intelligent Section Damage Assessment January, 1996 • Organizations and Responsibilities Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with damage assessment, each city should designate a member of its Emergency Management Team to act as the Local Damacle Assessment Coordinator. This city staff person may or may not have other assigned duties in the city EOC. A likely candidate for this position is the manager of the city's building inspection department. The Local Damage Assessment Coordinator will need to establish contact with the County Damage Assessment Coordinator to provide mutual aid requests and information on progress in the city. The damage assessment staff of each city will complete the damage assessment objectives within the city. The Local Damage Assessment Coordinator will gather and consolidate damage information and report the data to the County Damage Assessment Coordinator. • Contra Costa County/Operational Area The Contra Costa County Public Works Director is a member of the county Emergency Management Team, and becomes the County Engineering/Damage Assessment Coordinator. As lead of Damage Assessment, this person manages the damage assessment activities for the unincorporated parts of the county. In the event a disaster affects more than just than the county, the county coordinator reviews mutual aid requests from the cities, contacts the Local Damage Assessment Coordinators, and provides a response. The County Damage Assessment Coordinator works with Resources and Construction and Engineering staff for technical personnel. Organizations locally available to provide building inspections and engineering support are noted in the Operations Guide, Supporting Organizations and Responsibilities. Damage Assessment staff in the Engineering Department Operations Center will manage damage assessment objectives for the county and provide relevant information to concerned elements of the county EOC. The Damage Assessment Coordinator will collect information from the cities or Local Damage Assessment Coordinators. All requests for support beyond the capabilities of the county will be reported to State OES Coastal Region, Construction and Engineering Coordinator. • CONTRA COSTA COUNTY/OP AREA 3 Plans/Intelligent Section Damage Assessment January, 1996 Mutual Aid.Region Personnel at State OES, Coastal Region may function as the Mutual Aid Region • Damage Assessment Coordinator. This person will accept mutual aid requests, determine need based on other requests, and submit requests to other state centers for support as needed. State and Federal State and federal damage assessment activities are described in the State Emergency Plan, Annex A, Enclosure A-5. Policies and Procedures Policies and procedures relating to the post-event inspection of facilities and structures are provided below. Policies and procedures relating to fallout shelter construction during radiological emergencies are provided in the Radiological Branch, Operations Guide. • Post-Event Facilities and Structures Inspection. Inspections determine whether a building can be used or repaired. On site inspections follow the • Damage Assessment Plan for Volunteer Engineers and the Damage Assessment Plan for California Building Officials (published and issued separately by the State Office of Emergency Services). A prioritized list of structures or buildings should be maintained. Essential facilities (shelter sites, hospitals, law enforcement buildings, operations centers, etc.) should be highest priority. • Recording Claims. There are no provisions for reimbursing individuals or private organizations for costs of emergency debris clearance from their private property. Eligibility criteria and administrative procedures to apply for federal and state grants are outlined in other documents. Annex A, Enclosure A-4, Recovery in the California Emergency Plan and State Disaster Assistance Procedural Manual describe the appropriate eligibilities. • Route Recovery. Field units survey damage to freeways, roads and streets in their vicinity and report information to their appropriate operations centers. Priorities for restoration will be given to: * Assessing damage to highways, roads, streets and immediate access/egress • needs. CONTRA COSTA COUNTY/OP AREA 4 Plans/Intelligent Section Damage Assessment January, 1996 * Identifying, establishing and supporting of alternate routes. • * Supporting field activities to restore use of essential highways, roads and streets. * Facilitating the earliest possible recovery. • Business and Industry. Several engineering and contractors associations have volunteers available to assist at the outset of an emergency. The following lists a few: * The Associated General Contractors (AGC) of America and the Engineering and Grading Contractors Association (EGCA) are available to any legally constituted authority, or authorities, undertaking emergency operations. * The Structural Engineers Association of California (SEAOC) has many volunteers who may be made available to support governmental efforts directed toward damage assessment and determining the serviceability of damaged buildings. Through the association, other types of engineers (civil, mechanical, electrical, safety, etc.) may be obtained. * The Concrete Sawing and Drilling Association of California may provide • assistance with heavy rescue operations. Some consideration should be given to other agencies that could assist in gathering data for damage assessment. Such as, * Chambers of Commerce, other business or industrial association can collect, assemble, and provide information on the effects of the disaster on local business. * Farm Bureau can provide information on agricultural damages. * Utility companies can provide information on damage to utility and lifeline systems. * American Society of Civil Engineers can provide assistance in evaluation damages to utility systems. • CONTRA COSTA COUNTY/OP AREA 5 Plans/Intelligent Section Damage Assessment January, 1996 • This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 6 Plans/Intelligent Section Damage Assessment January, 1996 • DAMAGE ASSESSMENT OPERATIONS GUIDE This material contains checklists and functional information that will help the Damage Assessment staff during disaster operations. Contents of the guide are listed below: Enclosure Title 1 Damage Assessment Staff and Location 2 Supporting Organizations and Responsibilities 3 Damage Assessment Coordinator Emergency Action Checklist • CONTRA COSTA COUNTY/OP AREA i Plans/Intelligent Section Damage Assessment January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA ii Plans/Intelligent Section Damage Assessment January, 1996 STAFF AND LOCATION • The following Personnel will staff the Damage Assessment function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Damage Assessment Coordinator Same staff for Construction and Engineering Coordinator: Director, Public Works Alternate/Relief Director, Building Inspection • The Damage Assessment/Engineering Coordinator will work with and be suported by damage assessment staff located in the: Engineering Departmental Operations Center 255 Glacier Drive Support Staff are located at 255 Glacier Drive, Martinez Planning/Intelligence Section Chief Aerial Reconnaisance Branch Leader Ground Reconnaisance Branch Leader • CONTRA COSTA COUNTY/OP AREA 1 Plans/Intelligent Section Damage Assessment January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 2 Plans/Intelligent Section Damage Assessment January, 1996 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Contra Costa County Building Inspection Department and City Building Inspection Departments (Local Damage Assessment) To the extent possible, the cities will complete the damage assessment objectives. Such action will include working with the county to: Assist disaster victims in the private sector to assess damage to homes, businesses, farms, private schools, hospitals, and personal possessions. In coordination with county Public Works, assist in the assessment of the damage in the public sector, including damage to public facilities, roads, bridges, public buildings, schools, hospitals, and non-profit educational, utility, emergency, medical and custodial care facilities. In coordination with Public Works, assist in the assessment of the damage to irrigation systems, flood control systems, dikes, levees, water channels, aqueducts, water supply systems and sanitation and sewage systems. Conduct surveys to determine the need for temporary housing. Temporary housing may be necessary for those residences that have been rendered unsafe, unsanitary or inaccessible due to the disaster, but in which people want still live. Fire Agencies/Districts (Fire) Inform the Damage Assessment Coordinator at the county EOC of the extent of damage encountered while fighting fires. General Services (Supply and Procurement) Report the condition of county buildings/facilities (except maintenance corp. yards) to Engineering Operations. Report the condition of communications equipment to Engineering Operations. CONTRA COSTA COUNTY/OP AREA 3 Plans/Intelligent Section Damage Assessment January, 1996 Public Works Department (Construction and Engineering) Survey damage to roads and flood control facilities. • Assign Engineering Teams to assess capacity and safety of bridges, underpasses and roadways. Provide damage assessment reports to the Engineering Departmental Operations Center. Sheriff-Coroner's Department (Law Enforcement) Assess damage to dispatch systems and report results to the Sheriff in the EOC and the Engineering Departmental Operations Center. Field units will report observable damage to public and private facilities in unincorporated areas to Sheriff Operations Center; law enforcement staff will report data to the Engineering Operations Center. Other Public Agencies: Irrigation Districts Dispatch teams to check district dams and monitor reservoir levels. Report results of damage assessment to the Engineering Departmental Operations Center. Determine need to release flows to insure integrity of dams and mitigate damage. Inform the county Engineering Departmental Operations Center. Reclamation Districts Assess damage to district levees and monitor water levels. Report results of damage assessment to the Engineering Departmental Operations Center. • CONTRA COSTA COUNTY/OP AREA 4 Plans/Intelligent Section Damage Assessment January, 1996 Utilities (excluding Water) • Send a representative to the county Emergency Operations Center (EOC). Establish and maintain contact with the representative. Report results of damage assessments to the county EOC. Provide reports on restoration of services. Water Districts Send a representative to the county Emergency Operations Center (EOC). Establish and maintain contact with the representative. Assess damage to district dams and monitor reservoir levels. Determine extent of damage to distribution system. Report results of assessments and expected restoration timelines to the county EOC. Volunteers: • American Red Cross Dispatch survey teams to make initial "windshield survey" ("overview") damage assessment. Report damage assessment activities to the Contra Costa County EOC and/or city EOC, depending on where the survey team gathers data. Coordiate efforts with county and/or city staff. Associated General Contractors (AGC) of America Engineering and Grading Contractors Association (EGCA) Provide support in initial inspection of facilities/buildings. Structural Engineers Association of California (SEAOC) Assist with final building inspections, determing possible use or restoration of facilities, and identifying failed structures for demolition. Concrete Sawing and Drilling Association of California. Provide assistance with on-scene inspections for heavy rescue operations. CONTRA COSTA COUNTY/OP AREA 5 Plans/Intelligent Section Damage Assessment January, 1996 Chambers of Commerce. • Collect, assemble, and provide information on the effects of the disaster on local business. Farm Bureau. Provide information on agricultural damages. State: The following state agencies have varied capabilities and responsibilities for providing or coordinating support: California Highway Patrol Assess damage to streets and highways. Close dangerous routes. Assist traffic control into and around heavily damaged area to help • assure safety. Department of Transportation (CALTRANS) Assess damage to state highways. Remove debris. Department of Water Resources Assist with the inspection of water containments and waterways. Federal: U.S. Army Corps of Engineers Assist with inspections, emergency debris clearance, demolition and emergency repair or replacement of roads. • CONTRA COSTA COUNTY/OP AREA 6 Plans/Intelligent Section Damage Assessment January, 1996 DAMAGE ASSESSMENT COORDINATOR EMERGENCY ACTION CHECKLIST • DATE/TIME INITIAL ACTION PREPAREDNESS PHASE Prepare plans and SOPs outlining Damage Assessment procedures, priorities and techniques for: • Contacting, assembling, and managing volunteer inspection personnel and resources; • How to conduct building inspections; • How to post unsafe structures; • How to enforce safety precautions during inspections and ensure condemned structures are not reoccupied; • How to work with other agencies for necessary evacuation of facilities/buildings and limiting access to unsafe structures; • How to deal with the public and media while on the scene; • How to manage multi-lingual situations; • How to identify list of priorties for inspections; • How to collect citizen and private business reports of damage; • How to combine reports from other departments, agencies and jurisdictions for a consolidated report; • How to maintain necessary time and cost records for federal and state reimbursements. Coordinate the Damage Assessment activities in the Engineering Departmental Operations Center plan with the County Emergency Plan. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Conduct staff training on Damage Assessment procedures, inspection protocal and departmental disaster plans. Be sure all staff receive training in personal/home disaster preparedness. Prepare and maintain all Damage Assessment supplies at the County EOC, Engineering Departmental Operations Center and cache of materials for field inspectors. • CONTRA COSTA COUNTY/OP AREA 7 Plans/Intelligent Section Damage Assessment January, 1996 DATE/TIME INITIAL ACTION PREPAREDNESS PHASE (Continued) • Make sure all department/division buildings have a Risk Management Emergency Action Plan for staff and building safety. It should contain: • What staff are expected to do following an emergency. • Lists of what department operations need to continue and the staff required. • List which staff could be reassigned. Review and update annually. Submit changes to Risk Management and OES. Identify department/division staff to serve on the Financial Recovery Team during disaster response. Be sure they get trained. • CONTRA COSTA COUNTY/OP AREA 8 Plans/Intelligent Section Damage Assessment January, 1996 DATE TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin an Activity Log. Bring it with you to the EOC, if activated. Document: • Messages received. • Actions taken. • Contacts with cities and other counties. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. Review disaster plans and SOPs with staff. Estimate required materials and procure any needed supplies. When EOC is activated, request EOC staff to get to EOC. • CONTRA COSTA COUNTY/OP AREA 9 Plans/Intelligent Section Damage Assessment January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE • Upon notification of an actual emergency, get yourself to the EOC. Identify yourself as the ENGINEERING/DAMAGE ASSESSMENT COORDINATOR. Set up your work station. Read this entire checklist and, if necessary, branch material. Obtain or provide briefing. Consult with Emergency Services Director, alternate, or Situation Analysis. If not already done, begin an EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Requests for resources; requests filled. • Contacts with cities and other counties. • Contacts with your department operations center. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. • Your time on duty. Gather field information on damages. Give information to Situation Analysis in the County EOC. Such information may include: damaged or destroyed businesses, homes, fatalities, etc. Actively pursue information from the Planning/Intelligence Section of the Engineering Departmental Operations Center, the cities, and other outside agencies that report to the county EOC. Provide hourly updated Damage Assessment figures to the Situation Analysis team. Work with EOC staff to identify, staff and manage staging areas for incoming mutual aid. Identify staff to work with the Financial Recovery Coordinator to ensure proper documentation and materials are maintained for reimbursement. • CONTRA COSTA COUNTY/OP AREA 10 Plans/Intelligent Section Damage Assessment January, 1996 DATE TIME INITIALS ACTION • EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) Request additional personnel, equipment and material to support department emergency operations through Resources and Support. Resource requests should include: * Reason for the request; * Date/time needed; * Specifics, including the number and type of resources needed, and the name of the individual to whom they are being sent; and * Destination of resources. *** Before CCC provides mutual aid, get request in writing. CCC must be prepared to pay salaries, benefits, and travel expenses. Bill the jurisdiction following the emergency. CONTRA COSTA COUNTY/OP AREA 11 Plans/Intelligent Section Damage Assessment January, 1996 DATE/TIME INITIALS ACTION RECOVERY • Identify Building Inspection staff to become part of the Recovery Team. This person will check documents created during the response activities to be sure all necessary data is managed. These activities may go on for years. Work with Section Chiefs to identify county staff for the DAC. Work with the F=inancial Recovery Coordinator for more details. *** County staff for the DAC would include: Social Services staff to help with childcare, unemployment claims, etc.; Building Inspection staff to talk about how the permit process will unfold for restoring destroyed or damaged businesses or homes. Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on damage assessment operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. CONTRA COSTA COUNTY/OP AREA 12 Plans/Intelligent Section Damage Assessment January, 1996 7 F O ~ s a 3 Q LN SITUATION ANALYSIS OBJECTIVES When disasters occur it is necessary to collect and analyze information concerning the nature, severity, and extent of the situation, and report the results through established channels. The information will give emergency agencies ability to respond appropriately. This branch outlines the organization, staffing, activities, policies and procedures of the Situation Analysis Team whom staff the Contra Costa County Emergency Operations Center (EOC). Guidelines for managing the Situation Analysis Team are given. The guidance covers actions to be taken before, during and after a disaster. The objectives of situation analysis operations will be to: • Collect and analyze all data regarding field operations. • Collect and summarize data regarding disaster response in cities within the county. • Develop situation reports upon request by the county satellite operations centers, the cities and the state regarding policy decisions, and the status of disaster response. • Identify potentially critical problems. • Assist the Emergency Public Information Team by maintaining updated information and producing regular situation summaries for the Emergency Operations Center (EOC) staff. • Work with Damage Assessment staff to collect and consolidate damage information within the county. This information would be included with the regularly published situation reports. • Maintain files of the written documents generated in the EOC. • Maintain major incident boards in the EOC. SPECIFIC TERMS Detailed Reports As the title.implies, these reports have specific information derived from damage estimates and analysis. This includes the total numbers of dead, injured, damages to public and private facilities, priorities of response, and assistance needed. This • information is needed to ask the Governor to proclaim a State of Emergency. CONTRA COSTA COUNTY/OP AREA 1 Plans/Intelligence Section Situation Analysis January, 1996 Flash Reports These are reports generated by the initial messages or reports from field units. They begin to provide a picture of what has occurred. Situation Reports This type of report defines the affected areas, identifies closed roads and highways, estimates the number of casualties and provides a general description of damages (approximate number of homes and business,'destroyed or damaged) and the hardest hit area. Other information may be included. These reports are typically created hourly, or as requested and sent to a variety of agencies and levels of government. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. EMERGENCY ACTIONS For rapid and effective situation reports, Situation Analysis Team staff have special tasks to complete before, during and after an emergency. These actions are listed in the Operations Guide. The suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Specific actions for radiological disasters are detailed in the Radiological Operations. ORGANIZATIONS AND RESPONSIBILITIES Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. Each city should designate a member of its Emergency Management Team to act as the Local Situation Analysis Coordinator. This city staff person may or may not have other assigned duties in the city EOC. The situation analysis staff of each city will complete the situation analysis objectives within the city. The Local Situation Analysis Coordinator will gather and consolidate damage information and report the data to the County Situation Analysis Coordinator. Contra Costa County/Operational Area The Contra Costa County Community Development Director is a member of the county Emergency Management Team, and becomes the County Situation Analysis Coordinator. As the leader of the Situation Analysis, this person manages the analysis activities for the unincorporated parts of the county. Situation Analysis staff complete the objectives outlined in this branch for the county, receive data from cities, and provide relevant information to concerned elements of the county EOC. CONTRA COSTA COUNTY/OP AREA 2 Plans/Intelligence Section Situation Analysis January, 1996 • Following a disaster, county field units (Sheriff, County Fire District, and Public Works departments) will promptly conduct a reconnaissance of affected areas to determine the extent of damage and report the information to the appropriate dispatch centers. Situation Analysis staff will collect information about the situation from representatives of these departments in the County Emergency Operations Center (EOC). In large scale disasters, affecting more than one jurisdiction, Contra Costa County Situation Analysis Staff will contact the cities to gather information. All this data will be consolidated at the County EOC. Combined with reports from the Damage Assessment staff about the approximate cost of damages to the community, Situation Analysis staff will review the field information received to create two types of reports: Situation Reports and Detailed Reports. (See definitions.for these in the Specific Terms section above.) These reports will be sent initially to State OES Coastal Region, and later shared with other jurisdictions. These reports are the basis for declaring a Local Emergency in Contra Costa County and requesting that the Governor proclaim a State of Emergency. Mutual Aid Region The State Office of Emergency Services (OES) Coastal Region gathers information from all counties in the region, combines the reports and sends them to Sacramento. There State OES gives the information to the Governor to decide on whether to proclaim a State of Emergency. The gubernatorial actions depend upon the information received from the counties. State and Federal For more information regarding the responses provided by the State of California departments/agencies or the federal agencies, see the State Emergency Plan, Annex A. POLICIES AND PROCEDURES General policies and procedures for situation analysis operations are provided below. A checklist of actions and specific information about analysis operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Operations. In a disaster there are three kinds of situation analysis operations required: Operational Priorities (Category 1) This includes information needed to determine operational priorities, problems, and the immediate needs of the communities. Such information is essential and is given the highest priority. CONTRA COSTA COUNTY/OP AREA 3 Plans/Intelligence Section Situation Analysis January, 1996 Situation Reports (Category 2) This requires more information than Category 1. Information on dollar amounts and economic impacts of the disaster are included. Such information permits the • Governor to request a Declaration from the President, under provisions of Public Law 93-288, the Federal Disaster Relief Act, 1974. Creating this report is important, but not until Category 1 information is complete. Detailed Reports (Category 3) This is information necessary to plan for both short and long-range recovery. In the beginning, this item will have the lowest priority. Once Category 1 and 2 are accomplished, Category 3 will assume the greatest importance. CONTRA COSTA COUNTY/OP AREA 4 Plans/Intelligence Section Situation Analysis January, 1996 SITUATION ANALYSIS Operations Guide • This document contains a checklist and functional information that will help the Situation Analysis Coordinator. Contents of this Operations Guide are listed below. ENCLOSURE TITLE 1 Staff and Location 2 Supporting Organizations and Responsibilities 3 Situation Analysis Emergency Action Checklist 4 Forms: Major Incident Board Situation Report Emergency Action Plan • CONTRA COSTA COUNTY/OP AREA 1 Plans/Intelligence Section Situation Analysis January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 2 Plans/Intelligence Section Situation Analysis January, 1996 Enclosure 1 • STAFF AND LOCATION The following personnel will staff the Situation Analysis function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Situation Analysis Coordinator Director, Community Development Alternate/Relief Deputy Director, Community Development • Situation Analysis Support Community Development staff • CONTRA COSTA COUNTY/OP AREA 3 Plans/Intelligence Section Situation Analysis January, 1996 • This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 4 Pians/Intelligence Section Situation Analysis January, 1996 Enclosure 2 • SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Building Inspection (Damage Assessment) Provide damage reports on the community. Public Works (Engineering) Provide damage reports on public buildings and infrastructure. Sheriff Contra Costa County Fire District Health Services Utilities Provides reports on major events and technical advice to Situation Analysis. RACES (Radio Amateur Civil Emergency Services) Within available resources, may assist in verifying information in the field. County Administrator Office The Emergency Public Information Team will support Situation Analysis by providing reports on what is televised on the networks. Office of Emergency Services (Operations Support) If staff is available, provide assistance in identifying key personnel in the jurisdictions to contact. If staff is available, provide assistance in generating situation reports and identifying what information to include. ATV (Amateur Television) Within available resources, may be able to provide video taped reconnaissance of the field. CONTRA COSTA COUNTY/OP AREA 5 Plans/Intelligence Section Situation Analysis January, 1996 • This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 6 Plans/Intelligence Section Situation Analysis January, 1996 Enclosure 3 • SITUATION ANALYSIS COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Prepare plans and SOPs outlining Situation Analysis procedures, priorities and techniques for: • Collecting and filing all EOC documents. • Reviewing EOC staff documents and identifying key information that would be posted on boards • Identifying what Financial Recovery information is needed and how to manage EOC materials to support recovery operations. • Maintenance of the Major Incident Status Board. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Conduct staff training on Situation Analysis procedures and departmental disaster plans. Be sure all staff receive training in personal/home disaster preparedness. Prepare and maintain all Situation Analysis supplies at the County EOC. Make sure all department/division buildings have a Risk Management Emergency Action Plan for staff and building safety. It should contain: • What staff are expected to do following an emergency. • Lists of what department operations need to continue and the staff required. • List which staff could be reassigned. Review and update annually. Submit changes to Risk Management and OES. Identify department/division staff to serve on the Financial Recovery Team during disaster response. Be sure they get trained. CONTRA COSTA COUNTY/OP AREA 7 Plans/Intelligence Section Situation Analysis January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE • Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Review disaster plans and SOPs with staff. When EOC is activated, request EOC staff to get to EOC. • • CONTRA COSTA COUNTY/OP AREA 8 Plans/Intelligence Section Situation Analysis January, 1996 DATE/TIME INITIALS ACTION • EMERGENCY PERIOD Upon notification, get to county EOC. Set up work station. Read this entire Checklist. Begin EOC Activity Log. Begin to document: • Messages received; • Resource requests; • Contact with any agency outside the EOC; • Progress in the field; • Who is on staff, and length of time in EOC; • Priorities. Obtain or provide briefing. Consult with Emergency Services Director, or alternate. Confirm that all Situation Analysis staff or alternates are in the EOC or have been notified. Recall the necessary staff. • Organize and assign Situation Analysis staff as required: • Documentation: maintain log of all EOC documents - messages, activity logs, etc. • Situation Analysis: contact with outside agencies for status, move around EOC gathering data. • Status Display: monitor map and status boards. Be sure all displays in the EOC have legible writing. Develop a situation report from the following sources: (these are not in an order) • EOC staff; • Resources Group; • cities; • Red Cross; • Media Reports; • Damage Assessment. • CONTRA COSTA COUNTY/OP AREA 9 Plans/Intelligence Section Situation Analysis January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD (Continued) • Determine: • Type of emergency;. • Special hazards; • Number of injured/dead; • What has been damaged? - any sites of public interest? • How much has been damaged (dollar figure)? • Are all county resources committed? • Are all resources within the county, including city, resources committed? • What assistance is being provided by outside agencies at this tirne? • What shelters are active, where, how many there, what is needed? • What are most critical events at the current time? • What assistance is needed. • What is the status of utilities? • What is overall status of transit systems? After compiling this data, submit it to State OES Coastal Region via phone, fax, or radio. Monitor weather reports. • Identify all EOC staff on duty. Work with all agencies to gather information. Prepare an Emergency Action Plan by priorities and objectives set by the Emergency Services Director. (See Enclosure S-4.) Distribute to County Operations Centers. Identify highest priority activities among each department. Identify the highest priorities set by the Emergency Services Director. • CONTRA COSTA COUNTY/OP AREA 10 Plans/Intelligence Section Situation Analysis January, 1996 DATE/TIME INITIALS ACTION • RECOVERY Identify a Community Development staff person to continue working with the Financial Recovery Team. This work may continue for an extended period of time. Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on Situation Analysis operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. • • CONTRA COSTA COUNTY/OP AREA 1 1 Plans/Intelligence Section Situation Analysis January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 12 Plans/Intelligence Section Situation Analysis January, 1996 Enclosure 4 SITUATION ANALYSIS FORMS The following forms/boards may be used by the Situation Analysis staff to manage information and send data to the state and other agencies. Major Incident Board Situation Report Emergency Action Plan i CONTRA COSTA COUNTY/OP AREA 13 Plans/Intelligence Section Situation Analysis January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 14 Plans/Intelligence Section Situation Analysis January, 1996 SITUATION REPORT • Instructions: Situation Analysis Coordinator fills this out with the Emergency Services Director. Give complete, thorough, information as much as is possible. If you need a second page, try to follow the same format. Send a copy of this to State OES Coastal Region within 4 hours of the beginning of the disaster/emergency and update each day the Local Emergency is in affect. Name/Position: Date: Jurisdiction: Contra Costa County Time: (24 hour clock) 1. What happened: 2. Where did it happen: 3. When did it happen: Date: Time: 4. Area affected: Contra Costa County and/or S. Estimated number: Dead: Injured: Evacuated: Homeless: At risk: 6. Major Highways/Road Closed: 7. Available Airfields in area: 8. Actions Taken by County Officials: • a. Proclaimed Local Emergency? No Yes, when: b. State Assistance Needed? No Yes, when/where: c. EOC staffed? No Yes d. Available Communications: (Circle the ones operating. ) Telephone: If Yes, give No: Teletype CLETS Radio: If yes, which ones Other: 9. Mutual Aid Requested? No Yes a. Personnel: Type: How many: b. Equipment: Type: 10. Any Special Problems? (ie, fuel shortage, health hazards, etc. ) Give narrative: CONTRA COSTA COUNTY/OP AREA 15 Plans/Intelligence Section Situation Analysis January, 1996 EMERGENCY ACTION PLAN I. STRATEGY: • A. Defensive 1 . Clarify the Current Problems. 2. What is being done; what else can be done. 3. Who is currently involved? Who else can assist? Who will or can take new action? B. Offensive 1 . Identify the Potential Problems based upon what has already happened. 2. What can be done. 3. Who will do each action to be taken. II. STATEMENT OF PRIORITIES: (As Established by the Emergency Plan.) A. The current priorities are: 1 . Locate and assist trapped people whose lives are in immediate danger. 2. Send resources to life threatening fires, floods, spills, and unsafe/partially collapsed buildings. 3. Send resources to assist those with life threatening injuries. 4. Combat major threats to property. 5. Assist those less seriously injured (than those in 3 above). 6. Restore essential services: Communications, phone lines, utilities, etc. 7. Recover, secure, and identify fatalities. Notify kin. 8. Return, reestablish, or provide continued regular county services and other forms of county activity associated with the Continuity of Government. B. The priorities will change to: 111. TASKS, ASSIGNMENTS AND TIMETABLES: IV. ACTION PLAN REVIEW AT _ hours. CONTRA COSTA COUNTY/OP AREA 16 Plans/Intelligence Section Situation Analysis January, 1996 b 0 Q- �. � , A 4�� S . , DEMOBILIZATION Objectives The following material outlines the duties and actions carried out by the Demobilization staff in response to disasters. The Demobilization staff help the county return to normal operations after disaster response. Demobilization staff identify replace damaged, destroyed or lost county resources, secure EOC documents and facility operations, restore EOC supplies, and help transitions between shifts. The objectives of the Demobilization staff actions are to: • Identify lost, disabled or destroyed county resources from response to the disaster. • Work with Logistics Supply staff to determine how soon replacement materials can be obtained. • Help identify when replacement EOC staff and supplies are needed. • Help manage shift changes to be sure reports are completed and filed with the Documents staff. • Prepare the EOC facility and staff to close. • Work with the Planning Chief to schedule and conduct a post emergency briefing. Notify all EOC staff. • Secure facilities and files. • Replenish EOC supplies for next disaster. Specific Terms The following definitions are given to help you understand the special terms used in this document and in emergency management. • CONTRA COSTA COUNTY/OP AREA 1 Plans/Intelligent Section Demobilization January, 1996 Activity Log • This is a duplicate NCR form that allows EOC staff to note incoming and outgoing calls, actions decided or taken after a conversation, decisions reached after a briefing, requests made for resources or support from other agencies, and time on duty. A NCR copy is kept by the originator, one is sent to Situation Status and a third for Document Files which are maintained by the Demobilization staff. Demobilization staff are to be sure all the boxes are filled for each message. If they are not, the Documents staff should request the originator to complete. Disaster A situation that quickly overwhelms locally available resources. This situation requires immediate action to assess the current conditions, contact outside agencies, request assistance, track ongoing activities, and return to pre-event status. For the purposes of this material and consistency in the plan, "emergency" and disaster have the same meaning. Emergency Management For the purposes of this plan, emergency management means Disaster Management. Emergency management requires a crisis response beyond the scope of any single field agency or service (more than just the police department, fire department, etc.). A crisis may include any event that threatens the safety or life in the community. Heavy Rescue Rescue requiring heavy lifting, prying or cutting, and/or consisting of several tasks that require the involvement of two or more teams working together. Situation Reports This type of report defines the affected areas, identifies closed roads and highways, estimates the number of casualties and provides a general description of damages (approximate number of homes and business, destroyed or damaged) and the hardest hit area. Other information may be included. These reports are typically created hourly, or as requested and sent to a variety of agencies and levels of government. For definitions of other emergency management terms, see the Glossary in the Introduction Section part of the plan. • CONTRA COSTA COUNTY/OP AREA 2 Plans/Intelligent Section Demobilization January, 1996 • Emergency/Disaster Response Actions The Demobilization staff's activities will usually progress in the phases outlined in the Basic Plan. The people assigned to the Demobilization staff role have actions to complete before during and after a disaster. Tasks to complete before a disaster are listed below. Detailed emergency response actions are listed in the Operations Guide that accompanies this material. Response actions specific to a radiological emergency are contained in the Radiological Operations Guide in the Operations Section to this plan. Preparedness Phase The preparedness phase exists during non-emergency time. Staff are encouraged to take time and prepare themselves and their families for disaster operations, familiarize themselves with the contents of this plan, develop and update resource lists, and participate in drills. During this time the Demobilization staff is asked to: • Review current forms and use of forms to collect data from other EOC staff. • Help Planning Staff prepare Standard Operating Procedures (SOPs) that: sw Detail how information about lost, destroyed or damaged resources will flow from the field, to the Planning Section, and become documented on forms/computer for filing. aw Detail the type of documentation necessary by EOC staff in order to help facilitate recovery and claims after the disaster. (Work with Finance on this procedure.) ar Describe procedures to relieve EOC staff shifts. 9W Outline procedures to close and secure the EOC and other facilities. aw Describe how final reports can be generated. • Review Standard Operating Procedures (SOPs) with the Planning Section staff. • Become familiar with other Planning Section position responsibilities so Demobilization Staff can help as needed. • Participate in drills and post exercise briefings to help refine disaster response plans. • Assist with revising this plan as the need arises. CONTRA COSTA COUNTY/OP AREA 3 Plans/Intelligent Section Demobilization January, 1996 Emergency/Disaster Response Phase • Upon notification of warning or knowledge of a disaster, all county staff are asked to return or remain at work to fulfill the Disaster Service Worker response requirement. If at home when a disaster occurs, county staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, county staff will be assigned to check upon other county staff families. Once at the Emergency Operations Center (EOC), the Demobilization staff follow the actions listed in the Operations Guide that accompanies this document. Recovery Phase Recovery starts once emergency response begins, and may continue long after the EOC closes. Historically, complete recovery takes many years. Financial, developmental, and social recovery and reconstruction takes time. Actions required of the Demobilization staff are listed in the Operations Guide that accompanies this document. Organization and Responsibilities Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with demobilization, each city should designate a member of its Emergency Management Team to act as the Local Demobilization Coordinator. This city staff person may or may not-have other assigned duties in the city EOC. • CONTRA COSTA COUNTY/OP AREA 4 Plans/Intelligent Section Demobilization January, 1996 • Contra Costa County/Operational Area Contra Costa County assumes response to the needs of the unincorporated sections of the county. The County will open and staff a central County Emergency Operations Center (EOC) as a disaster evolves. Several satellite operations centers may open as well. The County Office of Emergency Services assumes the Demobilization type responsibilities for the Operational Area as activated. • Identify lost, disabled or destroyed county resources from response to disaster and work with Logistics and Finance Staff to identify means to replace or repair them. • Manage the closing and securing of EOC operations and the restoration of normal county operations. • Review documents for information on resources lost, damaged or destroyed. Be sure this ties into a specific site of activity. • Assist in setting up and conducting a post disaster briefing. • Help manage the transitions between shifts and ensure completed documentation is filed. • • Assist other Planning Section actions as staff are available. State and Federal State and Federal agencies will appoint contacts as the need arises. They may or may not use the same staff titles that Martinez uses. County staff will help communicate with state and federal agencies. More specific information on state and federal Planning Section response, see the State Emergency Plan (1989). Policies and Procedures General policies and procedures for the Demobilization staff activities in a disaster are provided below. A checklist of actions and specific information about the Demobilization staff's disaster actions are contained in the Operations Guide which accompany this material. Special policies and procedures for radiological emergencies are provided in Radiological part of the Operations Section in this plan. • CONTRA COSTA COUNTY/OP AREA 5 Plans/Intelligent Section Demobilization January, 1996 Reports • In a disaster there are three kinds of situation reports required: Operational Priorities (Category 1) This includes information needed to determine operational priorities, problems, and the immediate needs of the communities. Such information is essential and is given the highest priority. Situation Reports (Category 2) This requires more information than Category 1 . Information on dollar amounts and economic impacts of the disaster are included. Such information permits the Governor to request a Declaration from the President, under provisions of Public Law 93-288, the Federal Disaster Relief Act, 1974. Creating this report is important, but not until Category 1 information is complete. Detailed Reports (Category 3) This is information necessary to plan for both short and long-range recovery. In the beginning, this item will have the lowest priority. Once Category 1 and 2 are accomplished, Category 3 will assume the greatest importance. • CONTRA COSTA COUNTY/OP AREA 6 Plans/Intelligent Section Demobilization January, 1996 • DEMOBILIZATION OPERATIONS GUIDE The following material gives the Demobilization staff the necessary documents that may be needed as a reference when disaster response occurs. Attachment Title 1 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 2 Support and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 3 Emergency Action Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 4 Emergency Action Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 5 Situation Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 • CONTRA COSTA COUNTY/OP AREA 7 Plans/Intelligent Section Demobilization January, 1996 Attachment 1 • STAFF Location Emergency Operations Center activity will take place at the primary or secondary site, if the primary is not operational. 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Demobilization staff The following staff have been designated as the county/operational area Demobilization staff: • Community Development - Staff • OES - Staff • CONTRA COSTA COUNTY/OP AREA 8 Plans/Intelligent Section Demobilization January, 1996 • DEMOBILIZATION EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS Warning Received Ask whether the EOC will be opened or not. Prepare your family and self to return or remain at work. Read this entire checklist and Demobilization staff material. Disaster Occurred Get yourself to the EOC. • Identify yourself as the Demobilization staff. • Set up your work station. • Begin an EOC Activity Log. Note: sw Messages received. gr Action taken. ew Requests filled. Your time on duty. Read this entire checklist: warning and disaster occurred. Obtain situation briefing from the Planning Section Chief. • What are current priorities for Demobilization staff. • What is the schedule for Planning Section briefings? • Review Emergency Action Plan to determine when Demobilization activities need to begin: which staff can be reassigned or let go. • CONTRA COSTA COUNTY/OP AREA 9 Plans/Intelligent Section Demobilization January, 1996 DATE/TIME INITIALS ACTIONS • Review current county resources inventory with Resources Status staff. • Identify county resources lost, disabled or destroyed in response to the disaster. • Contact departmental staff that need this equipment and how soon it is needed for normal work and disaster work. • Work with Logistics Supply staff to determine how soon replacement materials can be obtained. Discuss current status of disaster response with Situation Status staff. Based on the above information, prepare a demobilization plan that: • Refers to the Situation Report about current conditions. • Estimates a general length of time that disaster response is expected and when EOC may slow down activity. • Outlines what staff are currently needed. • When replacement staff would be needed. • Which staff can go home at an approximate time. • Which resources are lost and when they may be replaced. Update report at each shift change, major change in events, or every three hours, which ever occurs first. Forward all reports to the Planning Chief for review. After approval, make copies and distribute to EOC staff. When shift change occurs or as EOC staff sections are released, request that complete reports be filed with the Documents staff. As EOC begins to close, be sure: • Staff know when final reports are due. Check with the Finance Chief to set (late. • Be sure a post emergency briefing is set by the Planning Chief and all EOC staff know. • EOC is cleaned up. • Be sure EOC supplies are replenished. • Liaison staff notify neighboring cities and the county that the county EOC is closing. • CONTRA COSTA COUNTY/OP AREA 10 Plans/Intelligent Section Demobilization January, 1996 DATE/TIlVIE INITIALS ACTIONS Recovery Prepare a report on your activities during the disaster and submit to Administrative Services. Participate in post emergency briefing and critique sessions. Complete all activity documentation and submit to Administrative Services. i • CONTRA COSTA COUNTY/OP AREA 11 ct Plans/intelligent Section S Demobilization January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 12 Plans/Intelligent Section Demobilization January, 1996 EMERGENCY ACTION PLAN I. STRATEGY: A. Defensive 1. Clarify the Current Problems. 2. What is being done; what else can be done. 3. Who is currently involved? Who else can assist? Who will or can take new action? B. Offensive 1. Identify the Potential Problems based upon what has already happened. 2. What can be done. 3. Who will do each action to be taken. II. STATEMENT OF PRIORITIES: (As established by the Emergency Plan.) A. The current priorities are: 1. Locate and assist trapped people whose lives are in immediate danger. 2. Send resources to life threatening fires, floods, spills, and unsafe/partially • collapsed buildings. 3. Send resources to assist those with life threatening injuries. 4. Combat major threats to property. 5. Assist those less seriously injured (than those in 3 above). 6. Restore essential services: Communications, phone lines, utilities, etc. 7. Recover, secure, and identify fatalities. Notify kin. 8. Return, reestablish, or provide continued regular county services and other forms of county activity associated with the Continuity of Government. B. The priorities will change to: III. TASKS, ASSIGNMENTS AND TIMETABLES: IV. ACTION PLAN REVIEW AT hours. • CONTRA COSTA COUNTY/OP AREA 13 Plans/Intelligent Section Demobilization January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 14 Plans/Intelligent Section Demobilization January, 1996 • SITUATION REPORT To create this report, consult the following: • Command Staff; (get Emergency Services Director review and approval before releasing) • Operations and Logistics Section; • Red Cross; • Media Reports; • Damage Assessment. Create an initial report within the first hour of EOC operations, then submit every 90 minutes. Follow this format on a separate piece of paper. Contra Costa County/Operational Area Situation Report Date: Time: (24 hour) Name of Person Completing this Report: Title of Person Completing the Report: Has a Local Emergency been proclaimed? Yes No When: date time By whom: County Supervisors or CAO 1. Type of emergency: 2. Special hazards: 3. Number injured: Number dead: 4. Number homes damaged: Number destroyed: Number businesses damaged: Number destroyed: Any sites of public interest damaged? What? Estimated damage figure: $ CONTRA COSTA COUNTY/OP AREA 15 Plans/Intelligent Section Demobilization January, 1996 Situation Report, • date , time page 2 5. Are all county resources committed? 6. What assistance is being provided by outside agencies at this time? Where (what sites)? 7. What shelters are active, where, how people in each, what is needed? 8. What are the most critical events in the county at the current time? 9. What assistance is needed. 10. What is the status of utilities? 11. What is overall status of transit systems? 12. What is the status of your Public Information system? Are you working with media representatives? Which ones? 13. What is the status of your communication systems? After compiling this data, submit it to the Coastal Region EOC via fax, or RACES packet-radio. • CONTRA COSTA COUNTY/OP AREA 16 Plans/Intelligent Section Demobilization January, 1996 ILII=f^I �'�_I- `� i 0 1 f'�� wT �� �_ "� .., . 1 , �,.:. • TRANSPORTATION PLANNING Objectives The following material outlines the duties and actions carried out by the Transportation Planning staff in response to disasters. The Transportation Planning staff help manage information about transit systems and identify alternate systems or methods/routes for moving people and supplies. The objectives of the Transportation Planning staff actions are to: • Support Planning Section information gathering and analysis activities. • Manage information about transportation systems. • Select alternate means/routes for moving supplies or people. • Identify priorities for debris clearance. • Help identify safe routes for evacuating people. • Keep PIO up to date on information about roads, transportation systems, and alternate systems. • Display appropriate-information. • Help the Planning Section Chief compile reports which include damage assessments to transportation systems. • Help identify safe, clear routes to and from shelter sites, staging areas, and other .locations of disaster response activities. . Specific Terms The following definitions are given to help you understand the special terms used in this document and in emergency management. • CONTRA COSTA COUNTY/OP AREA 1 Plans/Intelligent Section Transportation Planning January, 1996 Disaster • A situation that quickly overwhelms locally available resources. This situation requires immediate action to assess the current conditions, contact outside agencies, request assistance, track ongoing activities, and return to pre-event status. For the purposes of this material and consistency in the plan, "emergency" and disaster have the same meaning. Casualty Collection Point A site designated by county officials for the congregation, triage, basic medical treatment, holding, and evacuation of casualties following a disaster. Casualty collection points are designed for the care of casualties who cannot be moved rapidly to medical care facilities within the affected area, and as a holding area for stable hospital patients and casualties awaiting evacuation to unaffected portions of the state and country. Casualty collection points also serve sites for delivery of medical supplies, equipment, and personnel into the disaster area. Emergency Management For the purposes of this plan, emergency management means Disaster Management. Emergency management requires a crisis response beyond the scope of any single field agency or service (more than just the police department, fire department, etc.). A crisis may include any event that threatens the safety or life in the community. Fatality Collection Area • An area near a disaster site used for storing and keeping track of fatalities. First Aid Station A location within a mass care facility or casualty collection point where disaster victims may receive first aid. Situation Reports This type of report defines the affected areas, identifies closed roads and highways, estimates the number of casualties and provides a general description of damages (approximate number of homes and business, destroyed or damaged) and the hardest hit area. Other information may be included. These reports are typically created hourly, or as requested and sent to a variety of agencies and levels of government. Traffic Control Points (TCP) Places along traffic routes that are staffed by emergency personnel to direct and control the flow of traffic. For definitions of other emergency management terms, see the Glossary in the Introduction Section part of the plan. • CONTRA COSTA COUNTY/OP AREA 2 Plans/Intelligent Section Transportation Planning January, 1996 • Emergency/Disaster Response Actions The Transportation Planning staff's activities will usually progress in the phases outlined in the Basic Plan. The people assigned to the Transportation Planning staff role have actions to complete before during and after a disaster. Tasks to complete before a disaster are listed below. Detailed emergency response actions are listed in the Operations Guide that accompanies this material. Response actions specific to a radiological emergency are contained in the Radiological Operations Guide in the Operations Section to this plan. Preparedness Phase The preparedness phase exists during non-emergency time. Staff are encouraged to take time and prepare themselves and their families for disaster operations, familiarize themselves with the contents of this plan, develop and update resource lists, and participate in drills. During this time the Transportation Planning staff is asked to: • Review current forms and use of forms to collect data from other EOC staff. • Prepare Standard Operating Procedures (SOPs) that: ow Detail how information about transportation systems damage will flow from the field, to the Planning Section, and become documented on display boards and forms/computer for filing. ow Provide guidance on what transportation information should be put on the Major Incident Board and the county map. How will information be coded, written, etc. (Work with Situation Status staff on this.) W Outline how to gather damage information from inspectors in the field about roads/bridges. 5W Ensure maintenance of a list of major roads and all bridges for inspection after a disaster. Set priorities for road and bridge inspections. aw List transportation system contacts for transportation system information during a disaster. This would include agencies such as: CHP, CALTRANS, local airfields, public and private transit agencies, etc. Describe how and when this list`would be updated. • Review Standard Operating Procedures (SOPs) with the Planning Section staff. Become familiar with all Planning Section activities so that you may assist in any one of the areas. • Review internal EOC communications to be sure information is shared and known to all EOC staff. • CONTRA COSTA COUNTY/OP AREA 3 Plans/Intelligent Section Transportation Planning January, 1996 • Work with Operations Section staff to identify how information from the field will be relayed from the field to the Emergency Operations Center (EOC) if normal • communications are disrupted. • Participate in drills and post exercise briefings to help refine disaster response plans. • Assist with revising this plan as the need arises. Emergency/Disaster Response Phase Upon notification of warning or knowledge of a disaster, all county staff are asked to return or remain at work to fulfill the Disaster Service Worker response requirement. If at home when a disaster occurs, county staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, county staff will be assigned to check upon other county staff families. Once at the Emergency Operations Center (EOC), the Transportation Planning staff follow the actions listed in the Operations Guide that accompanies this document. Recovery Phase Recovery starts once emergency response begins, and may continue long after the EOC closes. Historically, complete recovery takes many years. Financial, developmental, and social recovery and reconstruction takes time. Actions required • of the Transportation Planning staff are listed in the Operations Guide that accompanies this document. Organization and Responsibilities Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with demobilization, each city should designate a member of its Emergency Management Team to act as the Local Transportation Planning Coordinator. This city staff person may or may not have other assigned duties in the city EOC. Contra Costa County/Operational Area Contra Costa County assumes response to the needs of the unincorporated sections of the county. The County will open and staff a central County Emergency Operations Center (EOC) as a disaster evolves. If needed, the Operational Area • CONTRA COSTA COUNTY/OP AREA 4 Plans/Intelligent Section Transportation Planning January, 1996 • responsibility will be assumed by the county. The Community Development Department assumes the Transportation Planning responsibilities. • Collect and analyze all data regarding transportation systems. • Work with Transport Resources in Logistics to identify routes for resources to use. • Work with Police to determine best evacuation routes for the number of people moved. • Identify potentially critical problems given Transportation System damages. • Work with other Planning Section staff to develop accurate Situation Reports. • Help the Emergency Public Information Team maintain updated information. • Work with Damage Assessment staff to collect and consolidate damage information within the county. This information would be included with the regularly published Situation Reports. • Maintain information on the county map and status board in the EOC. i State and Federal State and Federal agencies will appoint contacts as the need arises. They may or may not use the same staff titles that Martinez uses. County staff will help communicate with state and federal agencies. More specific information on state and federal Planning Section response, see the State Emergency Plan (1989). Policies and Procedures General policies and procedures for the Transportation Planning staff activities in a disaster are provided below. A checklist of actions and specific information about the Transportation Planning staff's disaster actions are contained in the Operations Guide which accompany this material. Special policies and procedures for radiological emergencies are provided in Radiological part of the Operations Section in this plan. Reports In a disaster there are three kinds of situation reports required: • CONTRA COSTA COUNTY/OP AREA 5 Plans/Intelligent Section Transportation Planning January, 1996 Operational Priorities (Category 1) • This includes information needed to determine operational priorities, problems, and the immediate needs of the communities. Such information is essential and is given the highest priority. Situation Reports (Category 2) This requires more information than Category 1 . Information on dollar amounts and economic impacts of the disaster are included. Such information permits the Governor to request a Declaration from the President, under provisions of Public Law 93-288, the Federal Disaster Relief Act, 1974. Creating this report is important, but not until Category 1 information is complete. Detailed Reports (Category 3) This is information necessary to plan for both short and long-range recovery. In the beginning, this item will have the lowest priority. Once Category 1 and 2 are accomplished, Category 3 will assume the greatest importance. i • CONTRA COSTA COUNTY/OP AREA 6 Plans/Intelligent Section Transportation Planning January, 1996 • TRANSPORTATION PLANNING OPERATIONS GUIDE The following material gives the Transportation Planning staff the necessary documents that may be needed as a reference when disaster response occurs. Attachment Title 1 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 2 Support and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 3 Emergency Action Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 4 Emergency Action Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 5 Situation Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 • CONTRA COSTA COUNTY/OP AREA 7 Plans/Intelligent Section Transportation Planning January, 1996 • STAFF Location Emergency Operations Center activity will take place at the primary or secondary site, if the primary is not operational. 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Transportation Planning The following staff have been designated as the county/operational area Transportation Planning staff: • Community Development - Staff • OES - Staff • CONTRA COSTA COUNTY/OP AREA 8 Plans/Intelligent Section Transportation Planning January, 1996 i TRANSPORTATION PLANNING EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS Warning Received Ask whether the EOC will be opened or not. Prepare your family and self to return or remain at work. Read this entire checklist and Transportation Planning staff material. Disaster Occurred Get yourself to the EOC. • Identify yourself as the Transportation Planning staff. • Set up your work station. • Begin an EOC Activity Log. Note: rw Messages received. ow Action taken. aw Requests filled. uw Your time on duty. Read this entire checklist: warning and disaster occurred. Obtain situation briefing from the Planning Section Chief. • What are current priorities for Transportation Planning staff. • What is the schedule for Planning Section briefings? Identify what county roads, highway or local airfields are accessible or closed. (As needed make contact with CALTRANS, CHP, Buchanan Airport, etc.) • Post information in the EOC. • For main routes that are closed to auto traffic, identify alternate routes; post information. • CONTRA COSTA COUNTY/OP AREA 9 Plans/Intelligent Section Transportation Planning January, 1996 DATE/TIME INITIALS ACTIONS • Identify priorities for debris clearance on roads and highway. Identify. access routes onto or across the highway if main entries are damaged. As evacuations are ordered, work with Police staff to identify best routes, where to place Traffic Control Points, and give information to the PIO. Prepare for Transportation needs during demobilization stage. • Identify damage routes. • Create list of restoration priorities. • CONTRA COSTA COUNTY/OP AREA 10 Plans/Intelligent Section Transportation Planning January, 1996 DATE/TIME INITIALS ACTIONS Recovery Prepare a report on your activities during the disaster and submit to Administrative Services. Participate in post emergency briefing and critique sessions. Complete all activity documentation and submit to Administrative Services. • • CONTRA COSTA COUNTY/OP AREA 11 Plans/Intelligent Section Transportation Planning January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 12 Plans/Intelligent Section Transportation Planning January, 1996 • EMERGENCY ACTION PLAN I. STRATEGY: A. Defensive 1. Clarify the Current Problems. 2. What is being done; what else can be done. 3. Who is currently involved? Who else can assist? Who will or can take new action? B. Offensive 1. Identify the Potential Problems based upon what has already happened. 2. What can be done. 3. Who will do each action to be taken. II. STATEMENT OF PRIORITIES: (As established by the Emergency Plan.) A. The current priorities are: 1. Locate and assist trapped people whose lives are in immediate danger. 2. Send resources to life threatening fires, floods, spills, and unsafe/partially • collapsed buildings. 3. Send resources to assist those with life threatening injuries. 4. Combat major threats to property. 5. Assist those less seriously injured (than those in 3 above). 6. Restore essential services: Communications, phone lines, utilities, etc. 7. Recover, secure, and identify fatalities. Notify kin. 8. Return, reestablish, or provide continued regular county services and other forms of county activity associated with the Continuity of Government. B. The priorities will change to: III. TASKS, ASSIGNMENTS AND TIMETABLES: IV. ACTION PLAN REVIEW AT hours. • CONTRA COSTA COUNTY/OP AREA 13 Plans/Intelligent Section Transportation Planning January, 1996 • This page left blank on purpose. i • CONTRA COSTA COUNTY/OP AREA 14 Plans/Intelligent Section Transportation Planning January, 1996 • SITUATION REPORT To create this report, consult the following: • Command Staff; (get Emergency Services Director review and approval before releasing) • Operations and Logistics Section; • Red Cross; • Media Reports; • Damage Assessment. Create an initial report within the first hour of EOC operations, then submit every 90 minutes. Follow this format on a separate piece of paper. Contra Costa County/Operational Area Situation Report Date: Time: (24 hour) Name of Person Completing this Report: Title of Person Completing the Report: Has a Local Emergency been proclaimed? Yes No When: date time By whom: Supervisors or CAO 1. Type of emergency: 2. Special hazards: 3. Number injured: Number dead: 4. Number homes damaged: Number destroyed: Number businesses damaged: Number destroyed: Any sites of public interest damaged? What? Estimated damage figure: $ fo CONTRA COSTA COUNTY/OP AREA 15 Plans/Intelligent Section Transportation Planning January, 1996 Situation Report, • date , time page 2 5. Are all county resources committed? 6. What assistance is being provided by outside agencies at this time? Where (what sites)? 7. What shelters are active, where, how people in each, what is needed? 8. What are the most critical events in the county at the current time? 9. What assistance is needed. 10. What is the status of utilities? 11. What is overall status of transit systems? 12. What is the status of your Public Information system? Are you working with media representatives? Which ones? 13. What is the status of your communication systems? After compiling this data, submit it to the county EOC; via fax, or RACES packet radio. CONTRA COSTA COUNTY/OP AREA 16 Plans/Intelligent Section Transportation Planning January, 1996 >. . . .\ . ��) . - -�� ��, �\OR . '�� 4 � � � q/ - yy! \« . � ���~ � - /\��, � � � �/\� . . - �� �^� Q � C�; - `'� �.�d` , >,, RS Objectives ELECTED OFFICIALS Elected officials play a vital role in Contra Costa County's emergency management program before, during and after a proclaimed emergency. They have a much different role than first responders (fire and police) and Emergency Operations Center (EOC) Staff. The purpose of this section of the County/Operational Area Emergency Plan is to define the functions that Boardmembers may be asked to perform. The objectives of Boardmembers' actions are to: • Establish a legal authority and organization from which the county may operate in times of an emergency. • Be available to the Emergency Services Director to ratify any proclamation of Local Emergency, pass emergency ordinances and resolutions, and assist in managing recovery issues during reconstruction after an emergency. • Identify alternates in the event Boardmembers are unavailable at the time of an emergency. • Assist with the Continuity of Government following_an emergency. Specific Terms The following definitions are given to help you understand the special terms used in this document and in emergency management. Disaster A situation that quickly overwhelms locally available resources. This situation requires immediate action to assess the current conditions, contact outside agencies, request assistance, track ongoing activities, and return to pre'-event status. Emergency Management For the purposes of this plan, emergency management means Disaster Management. Emergency management requires a crisis response beyond the scope of any single field agency or service (more than just the police department, fire department, etc.). A crisis may include any event that threatens the safety or life in the community. • CONTRA COSTA COUNTY/OP AREA 1 Command Section Elected Officials January, 1996 Local Emergency The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, city and county, or city. These can be caused by conditions such as air pollution, fire, flood, storm, epidemic, riot, drought, earthquake or other conditions. A Local Emergency does not include conditions resulting from a labor controversy. Local Emergency conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of a county or city and may require their combined forces to combat. State of Emergency The duly proclaimed existence of conditions of extreme peril to the safety of persons and property within the state. These can be caused by conditions such as air pollution, fire, flood, storm, epidemic, riot, drought, earthquake or other conditions. A State of Emergency does not include conditions resulting from a labor controversy, or conditions causing a "STATE OF WAR EMERGENCY." State of emergency conditions, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment and facilities of any single county, city and county, and require the combined force of a mutual aid region or regions to combat. For definitions of other general emergency management terms, see the Glossary in the Introduction Section of this plan, page 5. Emergency/Disaster Response Actions To respond to disasters effectively, each person assigned an emergency management position has specific duties to complete before, during and after a disaster. These tasks are outlined in each section of this plan. . Below you are given some general information about how the county will respond and how you can assist. Preparedness Phase The preparedness phase exists during non-emergency time. The Board of Supervisors are asked to complete some very specific tasks, such as: • Annually review and update the Emergency Services Ordinance. • Designate three alternates to serve in each members' position just in case any one of the Councilmembers is not reasonably available. • Attend special meetings on county preparedness activities. • Maintain a copy of the Emergency Plan. • CONTRA COSTA COUNTY/OP AREA 2 Command Section Elected Officials January, 1996 Emergency/Disaster Response Phase When a disaster strikes the County, the Board and/or the CAO/Emergency Operations Center Director will determine if a proclamation of Local Emergency is warranted. If a Local Emergency is proclaimed, the EOC will be activated at 50 Glacier Drive. The county's emergency management staff will coordinate the response from the EOC. The EOC will be crowded, noisy and people will be very busy. It is recommended that the Council convene in the small conference room near the EOC. Specific Board actions are listed in the checklist of the Operations Guide (yellow pages) that accompanies this information. The CAO or the Public Information Officer will provide periodic updates to the Board. During a disaster, elected officials are in great demand by the citizens, local businesses and the press. Maintaining current information about the status of the emergency will assist you in dealing with these groups. If the disaster is severe enough, VIP's may visit the county. You can expect to escort these visitors to locations in the county so they can see firsthand the extent of the damage. The type of information you may want to keep handy is provided in your checklist. Recovery Phase This begins during the emergency response period and continues long after the EOC closes. If not done already, the Board action may required to proclaim or affirm the CAO's/Emergency Operations Center Director's proclamation of a Local Emergency. Such a proclamation begins the process for dealing with financial assistance, claims, and redevelopment. Close coordination with General Services and the County Counsel will be required during recovery. Organization and Responsibilities Contra Costa County Contra Costa County provides emergency/disaster management for the unincorporated sections of the county and assists in coordinating efforts between cities to provide Mutual Aid or response to a large disaster. Contra Costa County operates an Emergency Operations Center (EOC) similar to what the various departments within the county set up. From here the county also operates as the lead agency in the operational area, managing all Mutual Aid requests of all cities within the county. The Board of Supervisors serve as the next level of assistance for the Cities within the county. • CONTRA COSTA COUNTY/OP AREA 3 Command Section Elected Officials January, 1996 State of California and Federal After Contra Costa County proclaim emergencies, the State of California and the President may proclaim emergencies. After all levels have proclaim that a disaster exists, state and federal aid is made available. Mutual Aid from these sources may be coordinated at the state and/or county levels. Policies and Procedures Policies and procedures for elected officials' response are provided below. A checklist of actions and specific information about managing emergency operations follow in the Elected Officials' Operations Guide. Policies and procedures for radiological emergencies are provided in Operations Section, Radiological part of this plan. Emergency\Disaster Response Upon notification of a warning or knowledge of a disaster, Government Code requires county staff to return or remain at work. If at home when a disaster occurs, county staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, county staff will be assigned to check upon other county staff families. Once at the Emergency Operations Center (EOC), Elected Officials are asked to follow the actions listed in the Operations Guide that accompanies this document. Who Responds Liaison staff in the county/Operational Area EOC are responsible to contact elected officials about disasters not widely felt. If a large earthquake occurs that disrupts communications, all councilmembers and designated alternates are asked to respond immediately. The Liaison staff will first contact the elected officials, then the alternates as listed in the county. resolution. Public Law only requires a quorum be present for passing special resolutions. Standby Officers To provide for the continuance of the Board of Supervisors and the CAO duties during a State of Emergency or Local Emergency, the Board has appointed standby officers, designated Nos. 1, 2, and 3 for each position. Standby Officer 1 will fill the position for which he or she was selected when the person regularly holding the position is unavailable to perform the duties of that office until the regular officer becomes available, or until the election or appointment of a new regular officer. • CONTRA COSTA COUNTY/OP AREA 4 Command Section Elected Officials January, 1996 Standby Officer Nos. 2 and 3 shall substitute in succession for the Standby Officer preceding them in succession when that officer is unavailable to perform the duties of the office for which he or she is appointed to fill. Section 8636 of the Government Code provides: ... "unavailable" means that an officer is either killed, missing, or so seriously injured as to be unable to attend meetings and otherwise perform his duties. Any question as to.whether a particular officer is unavailable shall be settled by the governing body of the political subdivision or any remaining members of said body (including Standby Officers who are serving on such governing body)." You will find a list of Standby Officers, designated by county resolution, in the Operations Guide that accompanies this material. • CONTRA COSTA COUNTY/OP AREA 5 Command Section Elected Officials January, 1996 This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 6 Command Section • Elected Officials January, 1996 • ELECTED OFFICIALS OPERATIONS GUIDE The following material gives Elected Officials all the pertinent documents that may be needed as a reference when disaster operations begin, and they are called to respond to the Emergency Operations Center. Attachment Content Pape 1 Councilmembers and Designated Standby Officers . . . . . . . . . . 7 2 Supporting Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 3 Emergency Action Checklist . . . . . . . . . . . . . . . . . . . . . . . . . 11 4 County Emergency Ordinances and Resolutions . . . . . . . . . . . . 13 5 Proclamations during a Local Emergency . . . . . . . . . . . . . . . . . 15 5-a Emergency Operation Center Director's Local Emergency Proclamation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 5-b Emergency Curfew and Business Regulation . . . . . . . . . . . . . . 17 5-c Board Resolution Ratifying the Local Emergency Proclamation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 5-d Board Resolution Requesting the Governor's State of Emergency Declaration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 5-e Board Resolution Extending the Local Emergency . . . . . . . . . . . 20 5-f Board Resolution Terminating the Local Emergency . . . . . . . . . 21 • CONTRA COSTA COUNTY/OP AREA i Command Section Elected Officials March, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA ii Command Section Elected Officials March, 1996 • Attachment 1 BOARDMEMBERS AND THE DESIGNATED STANDBY OFFICERS Boardmember Standby Officer (in order) Jim Rogers John Gioia Lesa McIntosh John Marquez Jeff Smith Nancy Hobert Tim Farley Pam Pagni Gayle Bishop Jack Bishop Michelle Perrault • Greg Carr Mark DeSaulnier Farrel Stewart Karen Mitchoff Daniel Helix Tom Torlakson Don Guenther Robert Gromm Tim Stone • CONTRA COSTA COUNTY/OP AREA 7 Command Section Elected Officials March, 1996 Attachment 2 • SUPPORTING ORGANIZATION Alternates to the CAO as Emergency Operation Center Director The following persons, listed in order of succession, have the powers and duties of the Emergency Services Director when the Manager is unavailable to serve in such a capa: 1 . Chief Assistant County Administrator 2. Assistant County Administrator-Human Services 3. County Sheriff/Coroner 4. Chief, Contra Costa County Consolidated Fire Protection District 5. County Director of Health Services 6. County Public Works Director • 7. County Social Service Director 8. The employee with the highest degree of expertise in the type of emergency at hand Emergency Management Staff See list next page. • CONTRA COSTA COUNTY/OP AREA 8 Command Section Elected Officials March, 1996 CONTRA COSTA COUNTY&PRIVATE AGENCY FUNCTIONAL RESPONSIBILITIES FUNCTIONAL fGE TRIXOF NCIES/ SERVICES Zw U w u U w E~ ICS FUNCTION W W "' ~" W U o; z U H A z Tn > U P=Primary Response > W U W O S=Secondary Response W A, 0 W rn U W O W A Z �¢ O Z A a x U z w O z A W ¢ U W z�z A A O � W UO �¢ W W x •- WA U Q Q ¢ m 0 U U w C7 ul x O a x U) 1:1) DIRECTOR EOC P S PUBLIC INFORMATION OFFICER S P S S S EMG.SVC.DIRECTOR P SAFETY P LEGAL P S OPERATIONS CHIEF (TBD) S S S S - FIRE/RESCUE S S S LAW/MOVEMENT P S CONSTRUC IOWENGINEERING P S S AL A HEALTHS P S S CARE&SHELTFJt S P S S S CORONER P ANIMAL SERVICES P S S UTILmES S I S P PLANNING CHIEF P S 5 S S S 5 RESOURCES STATUS P S SITUATION STATUS&DAMAGE S S S S S P S DOCUMENTATION P S S S S DEMOBILIZATION P S S S S ADVANCE PLANNING P S S S S LOGISTICS CHIEF P S S I S S S S S SUPPLY-EQUIPMENT P S I S I S S S S S EOC SUPPORT S P S TRANSPORTATION S P PERSONNEL S P VOLUNTEERS - S P COMMUNICATIONS S I P = S S - S S FINANCE CHIEF • ^_ P S I S S S S S S P S S S S S S S -CLAIMS P S S S S S S S COSTS P S S S S S S S EMERGENCY MANAGEMENT ORGANIZATION CONTRA COSTA COUNTY COUNTY SUPERVISORS Sets overall policy. • PUBLIC INFORMATION Provides information to the media& EOC other agencies. DIRECTOR LIAISON Overall command of the Contact person for outside agencies. County/Operational Area emergency response effort. EOC COORDINATOR Provides staff support to the SOC Director. SAFETY Monitors and assesses hazardous and unsafe situations; assures personnel safety. LEGAL Provides legal advice. OPERATIONS PLANNING LOGISTICS FINANCE SECTION SECTION SECTION SECTION Coordinates the Manages information Procures and provides Monitors and analyzes following response and data about the people, materials and all financial aspects of units: incident(s) and facilities to support the incident(s). identifies future field operations. problems and needs. Fire and Rescue:Responds to fires, Resource Status: Maintains current Supply: Obtains,stores and provides Time: Keeps track of hours worked rescue,emergency medical,and information about field resources. equipment&supplies. by paid personnel. hazardous materials needs. Situation Status and Damage EOC Support:Provides sleeping and Compensation/Claims: Manages Police,Coroner,Movement and Assessment: Collects and organizes relaxation areas for EOC personnel. compensation and claims arising out of Animal Control: Protects lives and information on incidents,situations, the incident. property,enforces laws,controls and damage assessment. Posts this Transport Resources: Provides traffic,and ensures warning. information in the EOC. vehicles for emergency personnel and Costs: Keeps track of(and tries to for public evacuation. reduce)costs to the City arising out of Public Works/Maintenance:Reduces Documents:Keeps files and makes the incident. damage,restores essential services, copies. Volunteers: Gathers and registers helps with heavy rescue,and manages volunteers to help meet the staffing flood control. Demobilization: Plans for the orderly needs of response agencies. transition from emergency status to Utilities: Coordinates utility providers day-to-day status. Communications: Manages use of to restore and maintain electrical, radio operators and obtains resources water,gas and sewer utilities. Message Center: Sends external to support communications between messages via radio and phone. Relays the field,City EOC and other Medical/Public Health: Manages internal EOC messages. agencies. County Medical/Health issues and keeps jurisdictions informed. Transportation Planning: Assesses Personnel: Provides for the personnel routes and determines new routes as needs of responding agencies(other • Care and Shelter: Provides staffing needed. than fire&law. and coordination for public shelter. CONTRA COSTA COUNTY/OP AREA 10 Command Section Elected Officials March, 1996 • Attachment 3 ELECTED OFFICIALS EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS Disaster Occurs When you get notice of a disaster or know a disaster occurs, report to the primary EOC: Office of Emergency Services 50 Glacier Drive Martinez, CA 94553 Convene in the conference room adjacent to the EOC. If primary EOC cannot be used, report to: • 4545 Delta Fair Blvd, Antioch Act on emergency proclamations as provided by the Attorney. Receive briefings from the Emergency Services Director, or Public Information Officer. Ask for the following: • Area of damage to include streets, blocks or major building complexes • Numbers of injuries and fatalities • Response effort: what is the of Martinez doing? • Are any evacuations underway? • Shelters: how many, where are they? • What are the response priorities? Has the Manager/ESD created an Action Plan? • What outside assistance from county, state or federal agencies has been requested? • What assistance from private agencies has been requested? • What message do we need to convey to the public? Request a tour of the damaged area(s) when it is safe. • • DATE/TIME INITIALS ACTIONS Recovery Phase Receive reports on damage and costs. Be prepared to act on special permit process amendments to assist reconstruction and redevelopment issues. Approve requests for states and federal assistance. Meet with local citizens and business interests to keep them informed. • • CONTRA COSTA COUNTY/OP AREA 12 Command Section Elected Officials March, 1996 Attachment 4 EMERGENCY MANAGEMENT ORDINANCES AND RESOLUTIONS A. Contra Costa County Ordinance Code, Title 4, Chapter 42-2 (Emergency and Disaster Council). B. Contra Costa County Ordinance Code, Title 4, Chapter 42-4 (Official Board Successors). C. Resolutions of the Board of Supervisors, Contra Costa County: • Adopting the County Emergency Plan. (Resolution No. 87/579, September 22, 1987.) • Adopting the California Master Mutual Aid Agreement. (No resolution number, November 27 1979). • Appointing Staff Officers and Service Chiefs. (Resolution No. • 79/857, August 28, 1979). • Designating alternates to the County Administrator to serve as Administrator of Emergency Services. (No resolution number, February 7, 1989) • Creating the Operational Area (Resolution No. 95-309, July 11 , 1995) D. Board Orders of the Board of Supervisors • Designating Alternates (standby officers) for the Board of Supervisors. • CONTRA COSTA COUNTY/OP AREA 13 Command Section Elected Officials March, 1996 • This page left blank on purpose. , • CONTRA COSTA COUNTY/OP AREA 14 Command Section Elected Officials March, 1996 • Attachment 5 PROCLAMATIONS DURING EMERGENCIES The following pages provide the Councilmembers with sample proclamations used during Local Emergencies, as declared by the Manager/Emergency Services Director or Council. Attachments: Pape 5-a Emergency Services Director's Local Emergency Proclamation . . . . . . 16 5-b Emergency Curfew and Business Regulation . . . . . . . . . . . . . . . . . . . 17 5-c Board Resolution Ratifying the Local Emergency Proclamation . . . . . . . 18 5-d Board Resolution Requesting the Governor's State of Emergency Declaration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 5-e Board Resolution Extending the Local Emergency . . . . . . . . . . . . . . . 21 5-f Board Resolution Terminating the Local Emergency . . . . . . . . . . . . . . 22 • CONTRA COSTA COUNTY/OP AREA 15 Command Section Elected Officials March, 1996 Attachment 5-a • RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY BY THE ADMINISTRATOR OF EMERGENCY SERVICES In the Matter of Proclaiming the Existence of a Local Emergency WHEREAS, Section 42-2.802 (Govt. Code 8630) of the County Ordinance empowers the Administrator of Emergency Services to proclaim the existence of a local emergency when a county is affected by a public calamity; and the Board is not in session, but only after conferring with one or more members of the Board, including the Chairman, if available, or declaring in writing that such a conference is impossible, subject to confirmation by the Board of Supervisors at the earliest practical time; and WHEREAS, the Administrator of Emergency Services does hereby find: That conditions of extreme peril to the safety of persons and property have arisen within this county, caused by (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes) commencing on or about _.m. on the day of 19_; and That aforesaid conditions of extreme peril warrant: and necessitate the proclamation of the existence of a local emergency; and WHEREAS, said Administrator of Emergency Services has made every reasonable effort to confer with one or more members of the Board of Supervisors, including the Chair, and declares that such a conference was impossible; NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a Local Emergency now exists throughout this county; and IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said Local Emergency the powers, functions, and duties of the Administrator of Emergency Services and the emergency organization of this county shall be those prescribed by state law, and by the ordinances, resolutions, and approved plans of this county; and IT IS FURTHER PROCLAIMED AND ORDERED that said Local Emergency shall not remain in effect for a period in excess of seven days unless it is ratified. Dated: COUNTY ADMINISTRATOR • County of Contra Costa CONTRA COSTA COUNTY/OP AREA 16 Command Section Elected Officials March, 1996 Attachment 5-b RESOLUTION RATIFYING ADMINISTRATOR OF EMERGENCY SERVICE'S PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY BY THE BOARD OF SUPERVISORS In the Matter of Ratifying the County Administrator's Proclamation of the Existence of a Local Emergency The Board of Supervisors of the County of Contra Costa resolves as follows: WHEREAS, Section 42-2.802 (Govt code 8630) of the County Ordinance Code empowers the Administrator of Emergency Services to proclaim the existence of a Local Emergency when this county is affected or likely to be affected by a public calamity; and the Board of Supervisors is not in session, subject to ratification by the Board of Supervisors within seven days; and WHEREAS, conditions of extreme peril to the safety of persons and property have arisen within this county, caused by (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes) commencing on or about _.m. on the day of 19_, at which time the Board was not in session; and WHEREAS, this Board does hereby find that the aforesaid conditions of extreme peril did warrant and necessitate the proclamation of the existence of a Local Emergency; and WHEREAS, the Administrator of Emergency Services of the County of Contra Costa did proclaim the existence of a Local Emergency within the county on the day of _ 19_; but only after conferring with one or more members of this Board, including the chair if possible, or declaring in writing that such a conference was impossible; NOW THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that said Proclamation of Existence of a Local Emergency, as issued by the Administrator of Emergency Services, is hereby ratified; and IT IS FURTHER PROCLAIMED AND ORDERED that said Local Emergency shall be deemed to continue to exist until its termination is proclaimed by this Board, subject to this Board's reviewing the need for continuing this proclamation of local emergency at least every fourteen days. Dated: County of Contra Costa ATTEST: By Chair, Board of Supervisors CONTRA COSTA COUNTY/OP AREA 17 Command Section Elected Officials March, 1996 Attachment 5-c RESOLUTION REQUESTING STATE DIRECTOR, OFFICE OF EMERGENCY SERVICES CONCURRENCE IN LOCAL EMERGENCY In the Matter of Requesting the State Director, Office of Emergency Services' Concurrence in Local Emergency WHEREAS, on 19_, the Board of Supervisors of the County of Contra Costa found that due to (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes) a condition of extreme peril to life and property, as listed in the attached document, did exist in the County of Contra Costa during the period of ; (Resolution number ) and WHEREAS, in accordance with state law the Board of Supervisors proclaimed an emergency did exist throughout said County; NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that a copy of this resolution be forwarded to the State Director of the Office of Emergency Services (OES) with a request that OES concur with and accept it in accordance with provisions of the Natural Disaster Assistance Act; and IT IS FURTHER RESOLVED that (name) , _ (title) , is hereby designated as the authorized representative of the County of Contra Costa for the purpose of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state resources and funds. Dated: County of Contra Costa ATTEST: By Chair, Board of Supervisors Proclamation of Local Emergency must be made within 10 days of the disaster occurrence in order to qualify for assistance under the Natural Disaster Assistance Act. • CONTRA COSTA COUNTY/OP AREA 18 Command Section Elected Officials March, 1996 Attachment 5-d RESOLUTION REQUESTING GOVERNOR TO PROCLAIM A STATE OF EMERGENCY In the Matter of Requesting the Governor to Proclaim a State of Emergency WHEREAS, on 19_, the Board of Supervisors of the County of Contra Costa found that due to (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes) a condition of extreme peril to life and property did exist within said county; and WHEREAS, in accordance with state law the Board of Supervisors proclaimed an emergency did exist throughout said County; and WHEREAS, it has now been found that local resources are unable to cope with the effects of said emergency; and NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that a copy of this resolution be forwarded to the Governor of California with the request that he proclaim the County of Contra Costa to be in a State of Emergency; and IT IS FURTHER ORDERED that a copy of this resolution be forwarded to the State Director of the Office of Emergency Services; and IT IS FURTHER RESOLVED that (name) (title) , is thereby designated as the authorized representative for public assistance and (name) (title) , is hereby designated as the authorized representative for individual assistance of the County of Contra Costa for the purpose of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal assistance. Dated: County of Contra Costa ATTEST: By Chair, Board of Supervisors CONTRA COSTA COUNTY/OP AREA 19 Command Section Elected Officials March, 1996 Attachment 5--e RESOLUTION EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY BY THE BOARD OF SUPERVISORS - In the Matter of Extending the Existence of a Local Emergency WHEREAS, government code 8630 requires that the Board of Supervisors of the County of Contra Costa review, at least every 14 days until such Local Emergency is terminated, the need for continuing the Local Emergency; and WHEREAS, a period of Local Emergency presently exists in the County of Contra Costa in accordance with the proclamation thereof by the County Administrator and its confirmation by the Board of Supervisors on the _ day of , 19_, as a result of conditions of extreme peril to the safety of persons and property within said county, caused by (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes); and WHEREAS, the Board last reviewed and approved an extension of the Local Emergency on the day of , 19_, (Resolution number ). WHEREAS, the Board of Supervisors of the County of Contra Costa has reviewed the need to continue the existence of the Local Emergency; and WHEREAS, the situation resulting from said condition of extreme peril is still deemed to be beyond the control of normal protective services, personnel, equipment, and facilities of and within said County of Contra Costa; NOW, THEREFORE, the Board of Supervisors of the County of Contra Costa, State of California, does hereby proclaim the extension of the period of Local Emergency for fourteen additional days unless sooner terminated. IT IS FURTHER PROCLAIMED AND ORDERED that said Local Emergency shall be deemed to continue to exist until its termination is proclaimed by the Board of Supervisors of the County of Contra Costa, State of California. Dated: County of Contra Costa ATTEST: By • Chair, Board of Supervisors CONTRA COSTA COUNTY/OP AREA 20 Command Section Elected Officials March, 1996 Attachment 5-f RESOLUTION TERMINATING THE EXISTENCE OF A LOCAL EMERGENCY BY THE BOARD OF SUPERVISORS In the Matter of Terminating the Existence of a Local Emergency WHEREAS, a Local Emergency existed in the County of Contra Costa in accordance with the resolution thereof by the County Administrator and its confirmation by the Board of Supervisors on the day of , 19_, as a result of conditions of extreme peril to the safety of persons and property within said county, caused by (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes); and WHEREAS, the Board of Supervisors of the County of Contra Costa has reviewed the need to continue the existence of the Local Emergency; and WHEREAS, the situation resulting from said condition of extreme peril is now deemed not to be beyond the control of normal protective services, personnel, equipment, and facilities of and within said County of Contra Costa; NOW, THEREFORE, the Board of Supervisors of the County of Contra Costa, State of California, does hereby proclaim the termination of said Local Emergency. Dated: County of Contra Costa ATTEST: By Chair, Board of Supervisors CONTRA COSTA COUNTY/OP AREA 21 Command Section Elected Officials March, 1996 ,` r i a t ;i �1 `_ '� �1 �`� Q n '"t i n O s 1 1` 1 �• `� ,, • EMERGENCY OPERATIONS CENTER DIRECTOR OBJECTIVES The following material establishes policies and procedures for county disaster response. Specific roles and actions are assigned to different county departments and staff to ensure management of disasters. Guidelines for managing disaster operations are also given. The guidance covers actions taken before, during and after a disastrous event. This portion of the emergency plan outlines general response to situations associated with natural disasters, technological incidents, radiological emergencies, or national security events. The objectives of effective disaster management are to: • Allow the on-scene departments to manage the incident. • Work with or maintain discussions with appropriate federal, state, and local government agencies and private and volunteer organizations. • Request, distribute, and track resources and other support. • Establish priorities, and arbitrates conflicting demands for support. • Coordinate mutual aid between jurisdictions. • Activates and uses emergency communications systems. • Prepare and disseminate emergency public information. • Disseminate public warnings. • Manage the movement, reception and care of people when an evacuation is ordered. • Collect, evaluate and disseminate damage information and other essential data. • CONTRA COSTA COUNTY/OP AREA 1 Mgmt/Command Section EOC Director January, 1996 SPECIAL TERMS Disaster • A situation that quickly overwhelms locally available resources. This situation requires immediate action to assess the current conditions, contact outside agencies, request assistance, track ongoing activities, and return to pre-event status. Emergency Management For the purposes of this plan, emergency management means Disaster Management. Emergency management requires a crisis response beyond the scope of any single field agency or service (e.g., more than just the police department, fire department, etc.). This crisis may include any event that threatens the safety of or life in the community. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan, page xiii. EMERGENCY ACTIONS For effective disaster management, all of the Contra Costa County emergency management staff have special tasks to complete before, during and after an emergency. The actions for the Emergency Operation Center Director are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan, page 5. Actions for response to a radiological emergency are located in the Radiological Operations Branch. As a rule, Contra Costa County disaster operations will be managed in one of three modes, depending on the magnitude of the emergency. All three modes are in compliance with California Standardized Emergency Management System. Decentralized Coordination and Direction - Level One This mode is similar to day-to-day operations and would be used for emergencies that require coordinated activities among several responding agencies. Normal management procedures and local resources are adequate. Local public safety and emergency providers gather necessary support according to established agreements and ordinances. The County Emergency Operations Center (EOC) is not activated and interagency coordination (e.g., fire, law) is done over available telephone and radio systems. Incident Command and agency dispatch facilities maintain normal procedures. • CONTRA COSTA COUNTY/OP AREA 2 Mgmt/Command Section EOC Director January, 1996 Centralized Coordination - Decentralized Direction - Level Two • Response involves several county departments or agencies and/or support from other jurisdictions. Such action requires close coordination between many agencies. To enhance communication, key management personnel from the principal responding agencies meet in a central location; these people create a coordination group and meet at the County EOC. If the EOC is not activated, they meet at a twenty-four hour dispatch facility located in or near the affected area. These managers provide jurisdictional or multi-jurisdictional coordination for the duration of the emergency. The managers do not "take over" command of the field actions. Instead, the group: • Establishes an assessment function. • Establishes a public information function. • Determines resource requirements for the affected area, requests resource support, and coordinates resource delivery. • Establishes and coordinates the logistical systems necessary to support multi- incident management. • Establishes priorities for resource allocation. Note: These functions are supplementary to those performed by a single agency or within a single jurisdiction. Incident Command Systems established by local jurisdictions report through established twenty-four hour dispatch facilities. Information would be provided to the County EOC (or other coordination center) by dispatch facilities and/or by liaison personnel. County agencies will continue to use dispatch facilities for gathering information concerning county field operations. Cities within the county also may send information and resource requests to the County Coordinators. • CONTRA COSTA COUNTY/OP AREA 3 Mgmt/Command Section EOC Director January, 1996 Centralized Coordination and Direction - Level Three Events, such as a 7.0 magnitude earthquake, or a large-scale hazardous materials • release, may make it impossible for the county to function effectively in either of the other two modes. In this mode, the County EOC would be activated, and all coordination and direction activities would be done from the EOC. Incident Commanders (to the extent practical) may report to or receive policy and priority directions from the EOC. Operations during radiological emergencies include essential actions related to increased readiness, crisis relocation and nuclear attack (with or without warning). The Statewide Emergency Management System will be fully activated requiring a shift in Contra Costa County's disaster response to other disasters. A centralized coordination and direction of emergency operations needs to occur. The County EOC and city EOCs should be activated and staffed by the designated Emergency Management Staff members. ORGANIZATION AND RESPONSIBILITIES Incident (On-Scene) Management The Incident Command System (ICS) will be used as required for on-scene management of field operations. Enclosure A-1, Incident Command System, which outlines the ICS structure, is included in this annex. Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff as an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help manage the EOC, each city should designate a member of its Emergency Management Staff to act as the City (Local) Emergency Services Director. This city staff person may or may not have other assigned duties in the city EOC. A likely candidate for this position is the City Manager. The Local Emergency Services Director should establish contact with the County Emergency Services Director to discuss the city's needs for assistance. Other county staff may also poll cities to talk about emergency situations. Contra Costa County Contra Costa County fills the local emergency management staff roles for the unincorporated sections of the county and serves as the EOC for the Operational Area. • CONTRA COSTA COUNTY/OP AREA 4 Mgmt/Command Section EOC Director January, 1996 There may come a time when emergency management is necessary for the entire county, including the coordination of resources for the cities within the county. When such a large emergency occurs, the County Emergency Management Team will activate the Operational Area/County EOC. The County Emergency Management Team will convene and coordinate emergency operations throughout the county, supporting the requirements of all local jurisdictions within the county. The function coordinators; OES staff and other supporting staff make up the County Emergency Management Staff and staff the Contra Costa County Emergency Operations Center (EOC). As appropriate, EOC staff will submit reports and/or requests to State OES Coastal Region for support that cannot be obtained within the county. The Emergency Operation Center Director leads the County's Emergency Management Staff. In turn, the Director responds to the County Disaster Council. (The Disaster Council is an advisory group organized pursuant to Section 8610 of the Government Code. The Director is noted as the "Emergency Services Administrator" in the Government Code.) The Director will be supported by the Office of Emergency Services and the directors of other county departments. As a group, these department directors become "Coordinators," and will: • Organize, staff and operate the County EOC. • • Activate and monitor communications and warning systems. • Provide information and guidance to the public. • Maintain information on the status of resources, services and operations for the unicorporated sections of the county and maintain contact with city EOC staff. • Monitor field operations through satellite operation centers, and provide policy and priority directions to the satellite operation centers to relay to the field. • Obtain support for the county, and provide support to other jurisdictions as required. • Analyze radioactive fallout and other hazards and recommend appropriate countermeasures. • Collect, evaluate and disseminate damage assessment and other essential information for the entire county. • Gather status reports and other information from city EOCs when emergency management is necessary for the entire county, and report the appropriate • data to the State OES Region II. CONTRA COSTA COUNTY/OP AREA 5 Mgmt/Command Section EOC Director January, 1996 The County Administrator (Emergency Operation Center Director), or alternate, will have the responsibility for coordinating and supporting emergency operations • throughout the county. The Director responds to any questions posed by the Board of Supervisors or County Disaster Council members. Most department directors are present in the county EOC and support the Director. Contra Costa County/Operational Area EOC Management The Contra Costa County Emergency Management System uses SEMS to manage operations involving one or more responding agencies (for example, incidents that involve between fire, law enforcement and medical personnel). The standardized organization and terminology, provides a useful and flexible management system that is particularly adaptable to incidents that involve response agencies from different jurisdictions. ICS provides the flexibility to rapidly activate and establish coordinated actions that need to be performed. The ICS element of SEMS consists of five principal sections, which normally would be activated for a large incident. The sections are: COMMAND/MANAGEMEMT - The Management/Command Section establishes policies and determines priorities of actions based on the disaster situation. The group consists of the Emergency Section Chiefs. These are the directors from particular county departments. Each • director has a title based upon the sections of this plan. Includes the EOC Director, who has management responsibility for the EOC. PLANS/INTELLIGENCE The Plans/Intelligence Section provides support and analysis information to the the Management Section. This group includes county staff that provide Damage Assessment, Communications and Warning, and Situation Analysis functions. OPERATIONS The Operations Section manages disaster field activity information. This includes Fire, Law Enforcement, Public and Health, Medical, Care and Shelter and Engineering. LOGISTICS The Logistics Section identifies resources, obtains them and delivers the items to the field. This section includes Supply and Procurement, Transportation Coordination, and Volunteer and Personnel activities. • CONTRA COSTA COUNTY/OP AREA 6 Mgmt/Command Section EOC Director January, 1996 Contra Costa County Disaster Assignments and Functions • The county's Emergency Management Staff has many functions to perform. A description of the primary functions follows. The coordinator for most of these functions sits in the Contra Costa County Emergency Operations Center. More specific information about these functions is provided in separate branches attached to this plan. COMMAND/MANAGEMENT Emergency Operation Center Director The Contra Costa County Administrative Officer (CAO), or alternate, manages and coordinates the county's response to a disaster. Public Information Officer Staff for this function are identified. This group develops and disseminates Emergency Public Information. Legal Advisor The County Counsel, or alternate, provides necessary legal assistance with policy decisions. • SUPPORTING SECTIONS/BRANCHES: OPERATIONS Fire The Fire Coordinator (Contra Costa County Fire Chief, or alternate) manages the activities of personnel engaged in fire and rescue and other emergency operations; maintains communications with field commands; evaluates status reports; makes decisions regarding the commitment of resources; and determines the need for additional assistance. Law Enforcement and Traffic Control The Law Enforcement Coordinator (Contra Costa County Sheriff, or alternate) manages the activities of law enforcement and traffic control personnel in and around county disaster areas; maintains communications with field commands; evaluates status reports; makes decisions regarding the commitment of Sheriff's resources; consults with city police chiefs regarding mutual aid assistance; and determines the need for additional assistance. CONTRA COSTA COUNTY/OP AREA 7 Mgmt/Command Section EOC Director January, 1996 Utilities Support Utility providers send representatives to the County EOC to ensure coordination . between the county operations and utility providers. The presence of utility representatives in the County EOC will help ensure the continued operation of water, gas and electric utilities and, as required, any redirection of services. At the time of the disaster, the utility liaisons who make it to the EOC will select a Utility Coordinator from among themselves. This Utility Coordinator will function as a single point of contact between the department heads in the County EOC and the other utility contacts. Animal Services An Animal Services staff member reports to the Engineering Operations Center and becomes the Animal Services Coordinator. Animal Services staff manage the animal care during evacuations and assist damage assessment activities. Disaster Medical The Health/Medical Coordinator (Director of Health Services, or alternate), with the support of the Medical Operations Center staff, manages the procurement and allocation of critical public and private medical resources; the activation and operation of Casualty Collection Points; the transportation of casualties and medical resources; and the relocation of patients from damaged or untenable health ,care facilities. • Public and Environmental Health The Health/Medical Coordinator (Director of Environmental Health) manages and supports public health measures and supports efforts in communicable disease prevention and control. Coroner The Law Enforcement Coordinator manages operations associated with collection, identification and disposition of dead bodies. Care and Shelter The Care and Shelter Coordinator (Social Services Director, or alternate), with support from the American Red Cross and Social Services staff, manages the procurement and allocation of resources required to support mass care operations, to include the activation of appropriate lodging and feeding facilities; and manages the activation and staffing of fallout shelters. • CONTRA COSTA COUNTY/OP AREA 8 Mgmt/Command Section EOC Director January, 1996 Movement The Law Enforcement Coordinator manages the movement of people from hazardous or threatened areas to lower risk reception areas. Rescue The Fire and Law Enforcement Coordinators, with support from the Construction and Engineering Coordinator, manage operations associated with the location, provision of immediate care and safe removal of endangered, trapped, injured or isolated people. Construction & Engineering The Construction and Engineering Coordinator (Public Works Director, or alternate) manages the allocation of county engineering resources (construction equipment, materials, etc.) required for emergency debris clearance, route recovery, fallout shelter construction and other engineering operations. Radiological In the event of a national security problem with the threat of a nuclear attack, trained county staff serve as Radiological Defense Officers. The annex material outlines actions needed for response to a radiological crisis. • LOGISTICS Logistics Section Chief The Resources Coordinator manages the activities of the Resources Room staff, including: Supply & Procurement ' Supply and Procurement staff obtain and coordinate the allocation of essential supplies for field personnel, including food, fuel and health supplies. Personnel/Volunteers Personnel staff manages the allocation of non-essential county personnel, and works with Red Cross to manage volunteers. CONTRA COSTA COUNTY/OP AREA 9 Mgmt/Command Section EOC Director January, 1996 Transportation Coordination Transportation staff manages the allocation of transportation resources required to • move people, equipment and essential supplies; maintains contact with public transportation agencies (i.e., BART, CalTrans, etc.) to assess transportation systems; and establish contact with other private transportation agencies. Communications OES staff provides assistance with initial disaster notification. General Services and Sheriff department staff support the ongoing technical communications services. PLANS/INTELLIGENCE Planning/Intelligence Section Chief The Community Development Director (or alternate) leads this function. Situation Analysis staff gather and analyze information provided by the field to the operations support staff at the county EOC; develop situation status reports; help the director identify priorities; glean damage information from the damage assessment teams; gather information from the cities within the county; and send necessary situation information to the State OES, Coastal Region. Damage Assessment . Building Inspection and Public Works staff accumulate damage assessment information for public and private facilities. Resource Status (Community Development Staff) Maintains records of resourses being used and requested. Documentation (Public Works Staff) Keeps current files on the activities in the EOC, messages routed, reports sent to State Regional OES, and any proclamations made by the Director or Board of Supervisors. Demobilization (Pulic Works Staff) Prepares EOC staff to return to day-to-day, normal operations as quickly and smoothly as possible. Advance Planning (Public Works Staff) Evaluates potential needs of Command, Planning, Operations, and Logistics Section • response. CONTRA COSTA COUNTY/OP AREA 10 Mgmt/Command Section EOC Director January, 1996 FINANCE/ADMINISTRATION • Financial Recovery The Finance Chief (TBD) leads this staff. This section will be activated when an incident requires record maintenance for personnel and equipment time, providing payments to vendors for supplies and equipment use, and for determining the cost of alternate response strategies. Time and Cost (TBD) Keeps track of hours worked by paid, non-volunteer, staff. Keeps track of, and tries to reduce, costs to the city. Compensation and Claims and Personnel (TBD) Manages compensation and claims. Files and reviews Workmen Compensation Claims. Manages the staffing needs of response agencies. Reassigns city staff as needed. Works with Volunteer staff in Logistics. If there is a possibility that all, or part, of the State Emergency Management System will be activated throughout California, and if the situation so dictates, the County EOC will be activated and staffed by all or part of the designated Emergency Management Staff. Mutual Aid Region A Regional Manager leads the State OES Coastal Region staff and will be supported by designated state agency representatives. If activated, the Coastal Region EOC will coordinate and support local emergency operations at Contra Costa County's request. The Regional Staff will submit all requests for support that cannot be obtained within the region, and other relevant information, to the State Emergency Management Staff, in Sacramento, California. State and Federal If a larger state response is needed, details of State OES and other state departments are listed in the State Emergency Plan (1989). This plan also outlines what federal agencies and actions could take place. • CONTRA COSTA COUNTY/OP AREA 11 Mgmt/Command Section EOC Director January, 1996 POLICIES AND PROCEDURES General policies and procedures for managing emergency operations are provided • below. A checklist of actions, and specific information about managing emergency operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Operations, and Operations Guide. Operational Priorities The following activities will be given priority. There is no significance to the order. All are important; a given situation will dictate the order of priority: • Meet the immediate needs of people (rescue, medical care, food, shelter, clothing). • Temporarily restore facilities, whether public or private that are essential to the health, safety and welfare of individuals (sanitation, water, electricity, road, street and highway repairs). • Meet the rehabilitation needs of people (temporary housing, food stamps, employment, etc.). • CONTRA COSTA COUNTY/OP AREA 12 Mgmt/Command Section EOC Director January, 1996 • OPERATIONS GUIDE EMERGENCY OPERATIONS CENTER DIRECTOR This Operations Guide contains a checklist and functional information that will help the Emergency Operations Center Director. Contents of this Operations Guide are listed below. ENCLOSURE TITLE 1 Staff and Location 2 Supporting Organizations and Responsibilities 3 Emergency Services Director Emergency Action Checklist 4 Activate the EOC • 5 Forms: Emergency Action Plan • CONTRA COSTA COUNTY/OP AREA i Mgmt/Command Section EOC Director January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA ii Mgmt/Command Section EOC Director January, 1996 • Enclosure 1 STAFF AND LOCATION The following personnel will staff the Emergency Services Director function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Emergency Services Director County Administrator Alternate/Relief (in order) Chief Assistant County Administrator Assistant County Administrator- Human Services County Sheriff/Coroner Chief, Contra Costa County Fire Protection District Director, County Health Services Director, County Public Works Director, County Social Services Support Staff are located in the EOC OES personnel • CONTRA COSTA COUNTY/OP AREA 1 Mgmt/Command Section EOC Director January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 2 Mgmt/Command Section EOC Director January, 1996 • Enclosure 2 STAFF AND LOCATION The following list provides staff according to position titles. No names appear. For the exact name and contact phone numbers, please see Contra Costa County OES staff. Position Staff EOC Location • Emergency Services Director County Administrator Situation Room Alternates (in order): Chief Asst County Admin Asst County Admin-Human Services Sheriff/Coroner County Fire Chief Health Services Director • OES Support OES Staff Director Situation Room (Staff to the Director) Alternate: Senior Emergency Planners • Fire Coordinator Chief, Contra Costa County Fire Situation Room Alternate: Assistant Chief Fire Support: • Duty Chief Situation Room Fire Operations: Contra Costa Fire Dispatch • Law Coordinator Sheriff Situation Room (Law Enforce., Traffic Alternate: Control, Coroner& Deputy Sheriff Movement) Support Staff: Situation Room CHP Deputy Sheriff Ops.Ctr. Sheriff Operations 1980 Muir Rd. • Health &Medical Director, Health Services Situation Room Coordinator Alternate: (Disaster Medical &Public & Health Services Director Environ. Health) Public Health Director Support: Ast.to Health Srvcs Dir. Situation Room Medical Operations Medical Ops. Ctr. 50 Glacier Drive Environmental Health Ops. Envn. Hlth. Ops. Ctr. 4333 Pacheco Blvd. • Care and Shelter Coordinator Director,Social Services Situation Room • Alternate: Ast. Dir.,Social Srvcs. Support: American Red Cross CONTRA COSTA COUNTY/OP AREA 3 Mgmt/Command Section EOC Director January, 1996 • Rescue Coordinator (See Fire Suppr. above) Situation Room • I • Search and Rescue Coord. j (See Law Enforce. above) Situation Room • Engineering and Damage Public Works Director Situation Room i Asmnt. Coordinator Alternate: Building Inspection Director Support: Eng. Srvcs.Ast. Director Engineering &Damage Asmnt Operations Engineering Ops Ctr 255 Glacier Drive j • Logistics County Administrator's Office Staff Resources Room i Alternate: General Services Director Support: General Services Staff who provide the Resources Room following positions: j Documentation Manager Supply and Procurement Transportation Coordination Coordinator Personnel Coordinator Utilities Representatives • Supply and Procurement General Services Staff Resources Room • Purchasers Alternates: Auditor-Controller Staff • Legal Advisor County Counsel Situation Room Alternates: County Counsel Staff • Communications Coordinator General Services, Communications Division, Director Resources Room Alternate: Communications Staff Support: Phone Operators (clerical staff from various departments) • EOC Support Clerks Clerks from various departments Various locations General Services, Building Maintenance Staff Facility Manager Resources Room Juvenile Hall Staff Feeding and Sleeping Juvenile Hall Manager 202 Glacier Drive • CONTRA COSTA COUNTY/OP AREA 4 Mgmt/Command Section EOC Director January, 1996 • • Public Information Officer County Administrator's Office Staff Situation Room Alternates: County Administrator's Office Staff Support: Staff from various county departments • PIO support • Monitors Situation Room Media Monitor Room • Financial Recovery Auditor-Controller Situation Room Coordinator Alternates: Community Services Director Auditor Office Staff Support: All departments Offices in OES • Radiological Defense Officer Office of Emergency Services Staff Situation Room Alternates: Environmental Health Staff • Situation Analysis Community Development Director Situation Room Coordinator Alternate: Dep. Dir., Commty. Dev. Support: • Community Development Staff Data Processing (Computer input) • Transportation Coordination Public Works,Mapping Division Staff Resources Room Coordinator Alternate: Mapping Division Staff Support: CALTRANS Representative BART Representative • Utilities Representatives Representatives from various Utility providers Resources Room Support: Engineering and Damage Asmnt Coordinator (see above) Resources Coordinator (see above) • Personnel and Volunteer Human Resources Director Resources Room Coordinator Alternate: Human Resources Division Chief • CONTRA COSTA COUNTY/OP AREA 5 Mgmt/Command Section EOC Director January, 1996 CONTRA COSTA COUNTY&PRIVATE AGENCY FUNCTIONAL RESPONSIBILITIES FUNCTIONAL MATRIX OF AGENCIES/ is SERVICES cn cn U F- ICS FUNCTION 04 F- A z cn > U c O P=Primary Response ] U W � O "; S=Secondary Response W 04 F- O v1 P4 W O Ucn Z z U 3 g U A U) rA O Z F A c� Fx- U z u. O E� 04 cn U A q O Z U Q En P W x WA U d Q Q AU U U w CW7 x O a x ccn a¢4' DIRECTOR FOC P S PUBLIC INFORMATION OFFICER S P S S S EMG.SVC.DIRECTOR P SAFETY P LEGAL P S OPERATIONS CHIEF (TED) S S S S F[RE/RESCUE S S S LAW/MOVEMENT ---------.-----------•-- ---1 ----------------P--5----------. - ---------.------------ --F------------------------------ CONSTRUCIION/ENGINEERING P S S MEDICAL d HEALTH S ' P S S CARE A SHELTER S P S S S CORONER P ANIMAL SERVICES P S S UTILITIES S S P PLANNING CHIEF P S S S S S S RESOURCES STATUS P S STTUATION STATUS h DAMAGE S S 5 S S P S DOCUMENTATION P S S S S DEMOBILIZATION P S S S S ADVANCE PLANNING P S S S S LOGISTICS CHIEF P S S S S S S S SUPPLY-EQUIPMENT P S S S S S S S EOC SUPPORT S P S TRANSPORTATION S P PERSONNEL S P VOLUNTEERS S P COMMUNICATIONS S P S S S S - FINANCE CHIEF P S S S S S S S TIME P S S S S S S S COMP-CLAIMS P S S S 5 S S S COSTS P S S S S S S S /'�/1A'ITI•fA P`/'1[ 17A /%/II IAITWif-I T AfIT A [�--a.-- EMERGENCY MANAGEMENT ORGANIZATION CONTRA COSTA COUNTY COUNTY SUPERVISORS • Sets overall policy. PUBLIC INFORMATION Provides information to the media EOC &other agencies. DIRECTOR LIAISON Overall command of the Contact person for outside agencies. County/Operational Area emergency response effort. EOC COORDINATOR Provides staff support to the EOC Director. SAFETY Monitors and assesses hazardous and unsafe situations;assures personnel safety. LEGAL Provides legal advice. OPERATIONS PLANNING LOGISTICS FINANCE SECTION SECTION SECTION SECTION • Coordinates the Manages information Procures and provides Monitors and analyzes following response and data about the people,materials and all financial aspects of units: incident(s)and facilities to support the incident(s). identifies future field operations. problems and needs. Fire and Rescue:Responds to fires, Resource Status: Maintains current Supply: Obtains,stores and provides Time: Keeps track of hours worked rescue,emergency medical,and information about field resources. equipment&supplies. by paid personnel. hazardous materials needs. Situation Status and Damage EOC Support:Provides sleeping and Compensation/Claims: Manages Police,Coroner,Movement and Assessment: Collects and organizes relaxation areas for EOC personnel. compensation and claims arising out of Animal Control: Protects lives and information on incidents,situations, the incident. property,enforces laws,controls and damage assessment. Posts this Transport Resources: Provides traffic,and ensures warning. information in the EOC. vehicles for emergency personnel and Costs: Keeps track of(and tries to for public evacuation. reduce)costs to the City arising outof Public Works/Maintenance:Reduces Documents:Keeps files and makes the incident. damage,restores essential services, copies. Volunteers: Gathers and registers helps with heavy rescue,and manages volunteers to help meet the staffing flood control. Demobilization: Plans for the orderly needs of response agencies. transition from emergency status to Utilities: Coordinates utility providers day-to-day status. Communications: Manages use of to restore and maintain electrical, radio operators and obtains resources water,gas and sewer utilities. Message Center: Sends external to support communications between messages via radio and phone. Relays the field,City EOC and other Medical/Public Health: Manages internal EOC messages. agencies. County Medical/Health issues and keeps jurisdictions informed. Transportation Planning: Assesses Personnel: Provides for the personnel routes and determines new routes as needs of responding agencies(other are and Shelter: Provides staffing needed. than fire&law. and coordination for public shelter. CONTRA COSTA COUNTY/OP AREA 7 Mgmt/Command Section EOC Director March, 1996 Enclosure 3 • EMERGENCY SERVICES DIRECTOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Semi-Annually: • Tour the Emergency Operations Center to check for readiness. • View the emergency supplies: water, generator, etc. Annually: • Request the Board of ;Supervisors to review their list of alternates. • Review the Emergency Services Ordinance to see if any revisions are necessary. • Meet with OES staff to review the status of the Emergency Plan. • Request the Section Chiefs and all county department heads to review department emergency plans, standard operating procedures, and submit reports/changes to OES staff. • Review the possible sites for staging areas for disaster supplies with Section Chiefs. • Discuss recovery issuers with Section Chiefs: * Disaster Application Center staffing, location, and purpose; * With major transportation arteries down, how will employees find way to work and how will county employees return to work or home; * With damaged county buildings, how will county employees continue to work; * What county operations need to continue to operate while emergency operations are underway; etc. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Prepare and maintain all your necessary supplies and equipment at the County EOC. • DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE • Upon notification of a warning, determine whether or not to fully or partially activate the EOC. (See Enclosure 4, Activate the EOC?) Place EOC staff on standby. When EOC activated request EOC staff to get to EOC. When you get to the EOC: Begin EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Requests for resources; requests filled. • Contacts with cities and other counties. • Contacts with your department operations center. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. • Your time on duty. Request that all EOC staff document similar data. Review disaster plans and SOPs with staff. • Review plan materials and resource lists. Increase public information from OES role. Request a representative from each Section Chief to establish a Recovery Team to begin operations immediately. The Recovery Team will work with the Financial Recovery Coordinator. • CONTRA COSTA COUNTY/OP AREA 9 Mgmt/Command Section EOC Director January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/E%IMEDIATE IMPACT PHASE Upon notification of an actual emergency, determine whether or not • to fully or partially activate the EOC. (See Enclosure 4, Activate the EOC?) Get yourself to the EOC. Identify yourself as the EMERGENCY SERVICES DIRECTOR. Set up your work station. Read this entire checklist and, if necessary, Annex A material. Obtain a briefing from OES staff or other senior emergency management staff. Determine severity of incident. Is it just Contra Costa County? Are the cities involved? Are neighboring counties acting? If not already done, begin EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Requests for resources; requests filled. • Contacts with cities and other counties. • Contacts with your department operations center. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. • • Your time on duty. Request all EOC staff document similar data. Check with Situation Analysis staff about contact with State OES and cities within the county to inform them of the EOC activation. Be sure all key personnel or alternates are in the EOC. If not, reassign the present staff to fill needed positions. Request notification of absent personnel. Request a representative from each Section Chief to establish a Recovery Team to begin operations immediately. The Recovery Team will work with the Financial Recovery Coordinator. CONTRA COSTA COUNTY/OP AREA 10 Mgmt/Command Section EOC Director January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) • Allow EOC staff and Operations Centers staff to complete their assigned responsibilities. Make yourself available for support and guidance. Only take charge as necessary. Field personnel still manage local control at the scene. Create an EMERGENCY ACTION PLAN. (See Enclosure 5, Emergency Action Plan.) • Assess the situation. Use Situation Analysis staff. Establish a briefing pattern. • Define the problems. Determine which have sufficient attention, which need assistance. • Estimate the expected duration of the emergency. • Establish priorities. • Review and establish responsibilities. • Set date/time for follow-up meeting. • Reconvene at set time. Determine the need to declare a "Local Emergency." Consult the Legal Advisor, Financial Recovery Coordinator, and OES Support. You must follow declaration guidelines. See the sample declarations in the Legal Branch. Should the public get some information or be warned? Review Public Information prior to dissemination. Does the county need to initiate evacuations? Do county employees need to work 12-hour shifts? If so, request that EOC staff identify relief staff and establish contacts. Shift changes need to be staggered, so not all Chiefs are replaced at once. Inquire with Section Chiefs about establishing Critical Incident Stress Debriefings for field personnel, satellite operations staff, and EOC staff. Contact State OES for any mutual aid requests or availability. Send written request over fax machines as well. Get State OES verbal and written response. • CONTRA COSTA COUNTY/OP AREA 11 Mgmt/Command Section EOC Director January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) Work with EOC staff to identify, staff and manage staging areas for • incoming mutual aid. Request additional personnel, equipment and material to support department emergency operations through Resources and Support. Resource requests should include: * Reason for the request; * Date/time needed; * Specifics, including the number and type of resources needed, and the name of the individual to whom they are being sent; and * Destination of resources. Are any of the county problems potential problems for other jurisdictions? As necessary, coordinate any action with neighboring counties, the cities within the county, State OES, and the federal government. Select a staff member to help liaison with these various agencies. If there is little or no damage to the Contra Costa County area, relax. Be prepared to provide mutual aid to other jurisdictions. Get mutual aid requests in writing. Be sure request includes how to bill the jurisdiction for reimbursement later. . *** Mutual Aid request from other jurisdictions need to be in writing. If CCC provides mutual aid, CCC must be prepared to pay salaries, benefits, and travel expenses. Bill the jurisdiction following the emergency. • CONTRA COSTA COUNTY/OP AREA 12 Mgmt/Command Section EOC Director January, 1996 DATE/TIME INITIALS ACTION RECOVERY Ask each Section Chief to identify staff to be a contact for ongoing Recovery issues to work with the Financial Recovery Coordinator and OES. Meet with CCC OES, Finance, Resources and Recovery personnel. Allow them to review what action needs to be taken now. Ensure Disaster Application Centers are available. Work with Section Chiefs to identify county staff for the DAC. Work with the Financial Recovery Coordinator for more details. *** County staff for the DAC would include: Social Services staff to help with childcare, unemployment claims, etc.; Mental Health staff to help with counseling following the event; Assessor staff to help estimate damage claims according to property value, etc. Meet with federal and state representatives who will assist public agencies, private businesses and individuals submit claims for disaster assistance. Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on the disaster management operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. CONTRA COSTA COUNTY/OP AREA 13 Mgmt/Command Section EOC Director January, 1996 Enclosure 4 ACTIVATE THE IEOC ?? Partial Full Staff: Selected Section Chiefs All Section Chiefs OES OES Svc Chf Support Staff Resources Staff Examples* of damage you Examples* of damage you Emergency/Problem might see to use only might see to use Partial EOC Staff Full EOC Staff Earthquake --5.0 to 6.0 on Richter: >6.5 on Richter: Some damage to power, Significant number injured; water, communications collapsed buildings, transit, i and buildings. lack of water, power, etc. (Not significant dmg.) Hazardous Material Impending evacuation of either Required evacuation of either Spill/Release large residential area or large residential area, business business area. area and affects transportation systems. Flood Impending evacuation of either Required evacuation of dense I homes or businesses. population areas. Wildfire Impending evacuation of Required evacuation of residential communities. residential communities. I Major Transportation Aircraft down on airway. -- Aircraft down in residential Accident 20 casualties. area/business park. BART or train derailment; etc. Approximately 100 casualties. Civil Unrest Threatens the safety of others. At discretion of Sheriff. * These examples are only that, examples. Many other situations could develop that would require similar activation. CONTRA COSTA COUNTY/OP AREA 14 Mgmt/Command Section EOC Director January, 1996 Enclosure A-5 EMERGENCY ACTION PLAN • I. STRATEGY: A. Defensive 1. Clarify the Current Problems. 2. What is being done; what else can be done. 3. Who is currently involved? Who else can assist? Who will or can take new action? B. Offensive 1. Identify the Potential Problems based upon what has already happened. 2. What can be done. 3. Who will do each action to be taken. II. STATEMENT OF PRIORITIES: (As established by the Emergency Plan.) A. The current priorities are: 1. Locate and assist trapped people whose lives are in immediate danger. 2. Send resources to life threatening fires, floods, spills, and unsafe/partially collapsed buildings. 3. Send resources to assist those with life threatening injuries. 4. Combat major threats to property. 5. Assist those less seriously injured (than those in 3 above). 6. Restore essential services: Communications, phone lines, utilities, etc. 7. Recover, secure, and identify fatalities. Notify kin. 8. Return, reestablish, or provide continued regular county services and other forms of county activity associated with the Continuity of Government. B. The priorities will change to: III. TASKS, ASSIGNMENTS AND TIMETABLES: IV. ACTION PLAN REVIEW AT hours. CONTRA COSTA COUNTY/OP AREA 15 Mgmt/Command Section EOC Director January, 1996 �t s��! \� 2}�J 3 � � �\\ • LEGAL ADVISOR OPERATIONS OBJECTIVES This branch provides an overview of the legal aspects of emergency management. Applicable federal, state and county laws and ordinances are referenced, and general legal procedures are suggested. Laws and ordinances most frequently used by emergency managers are listed in the Operations Guide, and a checklist in the Operations Guide provides the Legal Advisor with a logical approach to the legal aspects of emergency management. The objective of this branch is to outline the legal authority for the development and maintenance of an emergency management program and organization, and to define the emergency powers, authorities, and responsibilities of the Director of Emergency Services and the Emergency Program Manager. SPECIFIC TERMS Emergency Organization Civil government supported or reinforced by elements of the private sector, auxiliaries, volunteers and persons impressed into service during an emergency. The foundation for this organization is usually in place prior to an emergency. Local Emergency The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, city and county, or city. Disaster conditions can be caused by air pollution, fire, flood, storm, epidemic, riot, drought, earthquake or other natural or technological conditions, such as hazardous materials spill or release. A local emergency does not include conditions resulting from a labor controversy. Local Emergency conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of a county or city and may require their combined forces to combat. State of Emergency The duly proclaimed existence of conditions of extreme peril to the safety of persons and property within the state. These can be caused by conditions such as air pollution, fire, flood, storm, epidemic, riot, drought, earthquake or other natural or technological conditions, such as a hazardous materials spill or release. A state of emergency does not include conditions resulting from a labor controversy, or conditions causing a "STATE OF WAR EMERGENCY." • State of emergency conditions, due to their magnitude, are or are likely to be CONTRA COSTA COUNTY/OP AREA 1 Mgmt/Command Section Legal Advisor January, 1996 beyond the control of the services, personnel, equipment and facilities of any single county, city, or city and county, and require the combined force of a mutual aid region or regions to combat. • State of War Emergency The condition that exists immediately, with or without a proclamation by the Governor, whenever the state or nation is directly attacked by an enemy of the United States, or upon the receipt by the state of a warning from the federal government that an enemy attack is probable or imminent. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan, page xiii. EMERGENCY ACTIONS Advising the Emergency Services Director on the legal aspects of emergency management is a continuous process. While the phases of emergency management described in the Basic Plan, page 5 can be applied to this branch, the Legal Advisor should ensure that the county's emergency management organization and procedures conform to applicable federal, state and county laws and ordinances. Establishing this legal framework in which to operate can only be accomplished before the declaration of an emergency. Specific activities and procedures for carrying out this mission can be found in the Operations Guide. • ORGANIZATION AND RESPONSIBILITIES Local (Cities) Cities in Contra Costa County should establish legal authority for the development and maintenance of an emergency management program and organization. Cities should define emergency powers, authorities, and responsibilities of an Emergency Services Director for the city. Laws, local ordinances and declarations should be easily accessible to a Legal Advisor for the city should emergency powers be needed during emergency operations. Providing emergency services is a legal requirement of city government and should be considered in all aspects of city planning. Therefore, each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with legal issues, each city should designate a member of its Emergency Management Team to act as the Local Legal Advisor. This city staff person may or may not have other assigned duties in the city EOC. • CONTRA COSTA COUNTY/OP AREA 2 Mgmt/Command Section Legal Advisor January, 1996 A likely candidate for this position is the city's attorney. The Local Legal Advisor may need to establish contact with the County Legal Advisor to provide support • and information on progress in the city. Contra Costa County/Operational Area County responsibilities are similar to those defined above for the cities. The county is responsible for emergency management planning for the unincorporated areas and in some cases serves as the lead agency in the Operational Area, an intermediary and coordinator between the cities and state emergency management organizations. Some cities contract with the county for emergency planning services. The Contra Costa County Legal Counsel (known as County Counsel) is a member of the county Emergency Management Team. During an emergency, the County Counsel, or designee, becomes the County Legal Advisor, and staffs the county EOC. As County Legal Advisor, this person manages the legal advise for the unincorporated parts of the county. In the event a disaster affects more than just the county, the county counsel may confer with the cities and contact the Local Legal Advisors to gather or supply information. Mutual Aid Region • The Governor's Office of Emergency Services functions as the immediate staff and coordinating organization for the state in carrying out its' responsibilities under the Emergency Services Act and other applicable federal statutes. POLICIES AND PROCEDURES General policies and procedures for legal operations in a disaster are provided below. A checklist of actions and specific information about disaster legal operations are contained in this Branch Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Operations & Guide. • The Federal Civil Defense Act of 1950 with amendments and presidential decisions are the genesis of emergency management as we know it today. The Federal Emergency Management Agency (FEMA), originally known as Office of Civil Defense, administers the emergency management program for the Federal Government. Originally focused on attack preparedness, the Federal Government is now allowing states, counties and cities to plan for the management of natural and technological emergencies using federal funds if the effort is "consistent with, contributes to and does not detract from attack preparedness." Contra Costa County abides by these planning guidelines and receives, through the State Office of Emergency Services, some federal • funding. CONTRA COSTA COUNTY/OP AREA 3 Mgmt/Command Section Legal Advisor January, 1996 • The California Emergency Services Act (hereafter, "The Act"), and its amendments establish the framework for emergency management for the state and all political subdivisions. The Act places on the state the • responsibility to mitigate the effects of natural, technological or war caused emergencies. It goes on to establish within the Governor's office an agency (State Office of Emergency Services) to implement the Act. • The California State Emergency Plan, which is promulgated by the governor, is published according to the Act and provides overall statewide authorities and responsibilities. It describes the functions and operations of government at all levels during extraordinary emergencies, including war. Section 8568 of the government code says that "the State Emergency Plan shall be in effect in each political subdivision of the State, and the governing body of each political subdivision shall take such action as may be necessary to carry out the provisions thereof." The Contra Costa County Emergency Plan is, therefore, considered an extension of the State Emergency Plan. • In accordance with the Act and the State Emergency Plan, the Contra Costa County Board of Supervisors has passed ordinances and resolutions establishing an emergency management program and organization for the county. A list of these ordinances and resolutions is found in the Operations Guide, Enclosure 7. • Based on this legal authority, a Local Emergency may be proclaimed by the Board of Supervisors or the County Administrator, designee, or alternate, as • specified by the county's emergency ordinance. Proclamations will normally be made when there is an actual or threatened existence of conditions of disaster or extreme peril to the safety of persons and property within the territorial limits of the county caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake, or other natural or technological conditions such as hazardous materials releases/spills. A Local Emergency may include conditions resulting from war or imminent threat of war, but does not include conditions resulting from a labor controversy. Sample proclamations are contained in the Operations Guide, Enclosure 4. • The proclamation of a Local Emergency provides legal authority to: * If necessary, request the Governor to proclaim a STATE OF EMERGENCY. * Promulgate orders and regulations necessary to provide for the protection of life and property, including orders or regulations imposing a curfew within designated boundaries. • Exercise full power to provide mutual aid to any affected area according to local ordinances, resolutions, emergency plans or agreements. • Request that agencies provide mutual aid. CONTRA COSTA COUNTY/OP AREA 4 Mgmt/Command Section Legal Advisor January, 1996 * Require emergency services of any public official or employee. * Requisition necessary personnel and material of any department or agency. • * Obtain vital supplies and equipment and, if required immediately, to commandeer the same for public use. * Impose penalties for violation of lawful orders. * Limit liability in conducting emergency operations. • A STATE OF EMERGENCY may be proclaimed by the Governor when: * There exists conditions of disaster or extreme peril to the safety of persons and property within the state caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, earthquake, or other natural or technological conditions such as hazardous materials spills/releases, but not including emergencies caused by labor controversies, and * The governor is requested to do so by local authorities, or * The governor finds that local authority is inadequate to cope with the emergency. Whenever the Governor proclaims a STATE OF EMERGENCY: * Mutual aid shall be rendered according to approved emergency plans whenever the need arises for outside aid in any county, city and county, or city. * The Governor shall, to the extent necessary, have the right to exercise within the designated area all police power vested in the state by the Constitution and the laws of the State of California. * Counties and cities may command the aid of citizens as deemed necessary to cope With an emergency. * The Governor may suspend the provisions of any regulatory statute, or statute prescribing the procedure for conducting state business, or the orders, rules, or regulations of any state agency. * The Governor may commandeer or use any private property or personnel (other than media) in carrying out the governor's responsibilities. * The Governor may promulgate, issue and enforce orders and regulations as deemed necessary. • CONTRA COSTA COUNTY/OP AREA 5 Mgmt/Command Section Legal Advisor January, 1996 • STATE OF WAR EMERGENCY proclaimed by the Governor includes all provisions of a State of Emergency plus: * All state agencies and political subdivisions are required to comply with • the lawful orders and regulations of the Governor made or given within the limits of the Governor's authority as provided in the Emergency Services Act. • Government at all levels is responsible for providing for the Continuity of Government. This would include the ability of local government to continue effective leadership, authority and adequate direction of emergency and recovery operations in the absence of the elected or appointed officials. The California Government Code and the State Constitution provide legal authority for the continuity and preservation of state and local government. The Operations Guide, Enclosure 5 provides a list of the successors to each member of the Contra Costa County Board of Supervisors. Enclosure 6 of the same operations guide provides the list of alternates to the County Administrator. • CONTRA COSTA COUNTY/OP AREA 6 Mgmt/Command Section Legal Advisor January, 1996 • OPERATIONS GUIDE LEGAL ADVISOR This Operations Guide contains checklists and functional information that will help the Legal Advisor provide sound legal advice to the Director of Emergency Services and other county departments coordinating emergency actions. Reference is made to several important documents and laws. These documents are kept at the: County Office of Emergency Services 50 Glacier Drive Martinez, CA, 94553 The contents of this Operations Guide are listed below. ENCLOSURE TITLE 1 Staff and Location 2 Supporting Organizations and Responsibilities 3 Legal Advisor Emergency Action Checklist 4 Emergency Proclamations: 4-a Resolution proclaiming the existence of a Local Emergency by the Director of Emergency Services. • 4-b Resolution by the Board of Supervisors ratifying the existence of a Local Emergency declared by the Director of Emergency Services. 4-c Resolution requesting the State Director of Emergency Services concurrence in the Local Emergency. 4-d Resolution requesting the Governor to proclaim a State of Emergency. 4-e Resolution by the Board of Supervisors extending the existence of a Local Emergency. 4-f Resolution by the Board of Supervisors terminating the existence of a Local Emergency. 5 Standby Officers for the Board of Supervisors 6 Alternates for the County Administrator to serve as the Administrator of Emergency Services. 7 Contra Costa County Emergency Ordinances and Resolutions • CONTRA COSTA COUNTY/OP AREA i Mgmt/Command Section Legal Advisor January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA ii Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 1 STAFF AND LOCATION The following personnel will staff* the Legal Advisor function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Legal Advisor County Counsel Deputy County Counsel * The Legal Advisor should be present in the EOC during the early stages of a • disaster. The Legal Advisor may not be required to be present for the entire duration of the disaster. The Director of Emergency Services will determine how long this staff position in necessary. The Legal Advisor should be available by telephone or radio when not present in the EOC. • CONTRA COSTA COUNTY/OP AREA 1 Mgmt/Command Section Legal Advisor January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 2 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 2 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Counsel's Department is responsible for ensuring that the missions outlined in Annex L are carried out. The following organizations may be available to support them in this mission: Office of Emergency Services Stays abreast of state and federal emergency management laws. Coordinates with county agencies as appropriate. Clerk of the Board Maintains ordinances and resolutions passed by the Board of Supervisors. • • CONTRA COSTA COUNTY/OP AREA 3 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 4 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 3 LEGAL ADVISOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Ensure legal authority exists which allows the Emergency Services Director to take appropriate actions during disasters and emergency situations. Refer to county code, chapters 42-2 and 42-4. Review applicable state and federal laws. A compendium of state laws are contained in the State Emergency Plan found at the County Office of Emergency Services. Applicable federal statutes are also maintained by OES. Be prepared to complete emergency declarations. Sample declarations are contained in Enclosures 4-1 through 4-6 of this Operations Guide. Be sure the alternates to the Director of Emergency Services and the Board of Supervisors are up to date. Review annually. Review and be sure EOC supplies and equipment are adequate to support the legal staff during an emergency. Be sure that all staff are trained in home and personal emergency preparedness;train regular staff, auxiliaries and reserves about the County Emergency Plan and their role and responsibility. • CONTRA COSTA COUNTY/OP AREA 5 Mgmt/Command Section Legal Advisor January, 1996 DATE/TIME INITIALS ACTION • PREPAREDNESS PHASE (Cont) Make sure all department/division buildings have a Risk Management Emergency Action Plan for staff and building safety. It should contain: • What staff are expected to do following an emergency. • Lists of what department operations need to continue and the staff required. • List which staff could be reassigned. Review and update annually. Submit changes to Risk Management and OES. Identify department/division staff to serve on the Financial Recovery Team during disaster response. Be sure they get trained. • CONTRA COSTA COUNTY/OP AREA 6 Mgmt/Command Section Legal Advisor January, 1996 • DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin an Activity Log. Bring it with you to the EOC, if activated. Document: • Messages received. • Actions taken. • Contacts with cities and other counties. Review disaster plans and SOPs with staff. When EOC is activated, request EOC staff to get to EOC. • • CONTRA COSTA COUNTY/OP AREA 7 Mgmt/Command Section Legal Advisor January, 1996 DATE/TIME INITIALS ACTION • EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Upon notification of an actual emergency, get yourself to the EOC. Identify yourself as the LEGAL ADVISOR. Set up your work station. Read this entire checklist and, if necessary, annex material. If not already done, begin an EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Contacts with cities and other counties. 0 Your time on duty. Advise the Director of Emergency Services of the legal requirements for the Declaration of a Local Emergency. Advise the Director of Emergency Services of the requirement to consult with and have the Board of Supervisors ratify a Local Emergency declaration by the • Emergency Services Director within 7 days. Ensure declarations are reviewed every 14 days. Advise the Emergency Services Director that a declaration of a Local Emergency must be made within 10 days of the disaster onset to qualify for aid under the Natural Disaster Assistance Act. Advise the Director of Emergency Services of any proposed ordinances or resolutions to be presented to the Board of Supervisors to expedite emergency management efforts. • CONTRA COSTA COUNTY/OP AREA 8 Mgmt/Command Section Legal Advisor January, 1996 • DATE/TIME INITIALS ACTION RECOVERY Advise the Director of Emergency Services of the requirement to have the Board of Supervisors pass a resolutions terminating the existence of Local Emergency. Review claims and litigation brought against the county as a result of disaster operations. Identify staff to become part of the Recovery Team. This person will check documents created during the response activities to be sure all necessary data is managed. These activities may go on for years. Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on Legal Advisory activities during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. CONTRA COSTA COUNTY/OP AREA 9 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • CONTRA COSTA COUNTY/OP AREA 10 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 4 EMERGENCY PROCLAMATIONS The following pages are sample declarations made by the Emergency Services Director at the time of the emergency and supporting declarations/resolutions passed by the Board of Supervisors. • CONTRA COSTA COUNTY/OP AREA 11 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • • CONTRA COSTA COUNTY/OP AREA 12 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 4-a RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY BY THE ADMINISTRATOR OF EMERGENCY SERVICES In the Matter of Proclaiming the Existence of a Local Emergency WHEREAS, Section 42-2.802 (Govt. Code 8630) of the County Ordinance empowers the Administrator of Emergency Services to proclaim the existence of a local emergency when a county is affected by a public calamity; and the Board is not in session, but only after conferring with one or more members of the Board, including the Chairman, if available, or declaring in writing that such a conference is impossible, subject to confirmation by the Board of Supervisors at the earliest practical time; and WHEREAS, the Administrator of Emergency Services does hereby find: That conditions of extreme peril to the safety of persons and property have arisen within this county, caused by (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes) commencing on or about _.m. on the day of 19_; and That aforesaid conditions of extreme peril warrant and necessitate the proclamation of the existence of a local emergency; and WHEREAS, said Administrator of Emergency Services has made every reasonable effort to confer with one or more members of the Board of Supervisors, including the Chair, and declares that such a conference was impossible; NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a Local Emergency now exists throughout this county; and IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said Local Emergency the powers, functions, and duties of the Administrator of Emergency Services and the emergency organization of this county shall be those prescribed by state law, and by the ordinances, resolutions, and approved plans of this county; and IT IS FURTHER PROCLAIMED AND ORDERED that said Local Emergency shall not remain in effect for a period in excess of seven days unless it is ratified. Dated: COUNTY ADMINISTRATOR County of Contra Costa • CONTRA COSTA COUNTY/OP AREA 13 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • CONTRA COSTA COUNTY/OP AREA 14 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 4-b RESOLUTION RATIFYING ADMINISTRATOR OF EMERGENCY SERVICE'S PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY BY THE BOARD OF SUPERVISORS In the Matter of Ratifying the County Administrator's Proclamation of the Existence of a Local Emergency The Board of Supervisors of the County of Contra Costa resolves as follows: WHEREAS, Section 42-2.802 (Govt code 8630) of the County Ordinance Code empowers the Administrator of Emergency Services to proclaim the existence of a Local Emergency when this county is affected or likely to be affected by a public calamity; and the Board of Supervisors is not in session, subject to ratification by the Board of Supervisors within seven days; and WHEREAS, conditions of extreme peril to the safety of persons and property have arisen within this county, caused by (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes) commencing on or about _.m. on the day of 19_, at which time the Board was not in session; and WHEREAS, this Board does hereby find that the aforesaid conditions of extreme peril • did warrant and necessitate the proclamation of the existence of a Local Emergency; and WHEREAS, the Administrator of Emergency Services of the County of Contra Costa did proclaim the existence of a Local Emergency within the county on the _ day of , 19_; but only after conferring with one or more members of this Board, including the chair if possible, or declaring in writing that such a conference was impossible; NOW THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that said Proclamation of Existence of a Local Emergency, as issued by the Administrator of Emergency Services, is hereby ratified; and IT IS FURTHER PROCLAIMED AND ORDERED that said Local Emergency shall be deemed to continue to exist until its termination is proclaimed by this Board, subject to this Board's reviewing the need for continuing this proclamation of local emergency at least every fourteen days. Dated: County of Contra Costa ATTEST: By Chair, Board of Supervisors • CONTRA COSTA COUNTY/OP AREA 15 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • CONTRA COSTA COUNTY/OP AREA 16 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 4-c RESOLUTION REQUESTING STATE DIRECTOR, OFFICE OF EMERGENCY SERVICES CONCURRENCE IN LOCAL EMERGENCY In the Matter of Requesting the State Director, Office of Emergency Services' Concurrence in Local Emergency WHEREAS, on 19_, the Board of Supervisors of the County of Contra Costa found that due to (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes) a condition of extreme peril to life and property, as listed in the attached document, did exist in the County of Contra Costa during the period of ; (Resolution number ) and WHEREAS, in accordance with state law the Board of Supervisors proclaimed an emergency did exist throughout said County; NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that a copy of this resolution be forwarded to the State Director of the Office of Emergency Services (OES) with a request that OES concur with and accept it in accordance with • provisions of the Natural Disaster Assistance Act; and IT IS FURTHER RESOLVED that (name) I (title) is hereby designated as the authorized representative of the County of Contra Costa for the purpose of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state resources and funds. Dated: County of Contra Costa ATTEST: By Chair, Board of Supervisors Proclamation of Local Emergency must be made within 10 days of the disaster occurrence in order to qualify for assistance under the Natural Disaster Assistance Act. • CONTRA COSTA COUNTY/OP AREA 17 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • CONTRA COSTA COUNTY/OP AREA 18 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 4-d RESOLUTION REQUESTING GOVERNOR TO PROCLAIM A STATE OF EMERGENCY In the Matter of Requesting the Governor to Proclaim a State of Emergency WHEREAS, on 19_, the Board of Supervisors of the County of Contra Costa found that due to (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes) a condition of extreme peril to life and property did exist within said county; and WHEREAS, in accordance with state law the Board of Supervisors proclaimed an emergency did exist throughout said County; and WHEREAS, it has now been found that local resources are unable to cope with the effects of said emergency; and NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that a copy of this • resolution be forwarded to the Governor of California with the request that he proclaim the County of Contra Costa to be in a State of Emergency; and IT IS FURTHER ORDERED that a copy of this resolution be forwarded to the State Director of the Office of Emergency Services; and IT IS FURTHER RESOLVED that (name) I (title) is thereby designated as the authorized representative for public assistance and (name) _, (title) , is hereby designated as the authorized representative for individual assistance of the County of Contra Costa for the purpose of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal assistance. Dated: County of Contra Costa ATTEST: By Chair, Board of Supervisors • CONTRA COSTA COUNTY/OP AREA 19 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • • CONTRA COSTA COUNTY/OP AREA 20 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 4-e RESOLUTION EXTENDING THE EXISTENCE OF A LOCAL EMERGENCY BY THE BOARD OF SUPERVISORS In the Matter of Extending the Existence of a Local Emergency WHEREAS, government code 8630 requires that the Board of Supervisors of the County of Contra Costa review, at least every 14 days until such Local Emergency is terminated, the need for continuing the Local Emergency; and WHEREAS, a period of Local Emergency presently exists in the County of Contra Costa in accordance with the proclamation thereof by the County Administrator and its confirmation by the Board of Supervisors on the day of , 19 , as a result of conditions of extreme peril to the safety of persons and property within said county, caused by (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes); and WHEREAS, the Board last reviewed and approved an extension of the Local Emergency on the day of , 19_, (Resolution number ). WHEREAS, the Board of Supervisors of the County of Contra Costa has reviewed the need to continue the existence of the Local Emergency; and WHEREAS, the situation resulting from said condition of extreme peril is still deemed to be beyond the control of normal protective services, personnel, equipment, and facilities of and within said County of Contra Costa; NOW, THEREFORE, the Board of Supervisors of the County of Contra Costa, State of California, does hereby proclaim the extension of the period of Local Emergency for fourteen additional days unless sooner terminated. IT IS FURTHER PROCLAIMED AND ORDERED that said Local Emergency shall be deemed to continue to exist until its termination is proclaimed by the Board of Supervisors of the County of Contra Costa, State of California. Dated: County of Contra Costa ATTEST: By Chair, Board of Supervisors • CONTRA COSTA COUNTY/OP AREA 21 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • CONTRA COSTA COUNTY/OP AREA 22 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 4-f RESOLUTION TERMINATING THE EXISTENCE OF A LOCAL EMERGENCY BY THE BOARD OF SUPERVISORS In the Matter of Terminating the Existence of a Local Emergency WHEREAS, a Local Emergency existed in the County of Contra Costa in accordance with the resolution thereof by the County Administrator and its confirmation by the Board of Supervisors on the day of , 19_, as a result of conditions of extreme peril to the safety of persons and property within said county, caused by (fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, or other causes); and WHEREAS, the Board of Supervisors of the County of Contra Costa has reviewed the need to continue the existence of the Local Emergency; and WHEREAS, the situation resulting from said condition of extreme peril is now deemed not to be beyond the control of normal protective services, personnel, equipment, and • facilities of and within said County of Contra Costa; NOW, THEREFORE, the Board of Supervisors of the County of Contra Costa, State of California, does hereby proclaim the termination of said Local Emergency. Dated: County of Contra Costa ATTEST: By Chair, Board of Supervisors • CONTRA COSTA COUNTY/OP AREA 23 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • CONTRA COSTA COUNTY/OP AREA 24 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 5 STANDBY OFFICERS FOR THE COUNTY BOARD OF SUPERVISORS DISTRICT SUPERVISOR STANDBY OFFICERS 1 Jim Rogers John Gioia Lesa McIntosh John Marquez 2 Jeff Smith Nancy Hobert Tim Farley Pam Pagni 3 Gayle Bishop Jack Bishop Michelle Perrault Greg Carr • 4 Mark DeSaulnier Farrel Stewart Karen Mitchoff Daniel Helix 5 Tom Torlakson Don Guenther Robert Gromm Tim Stone • CONTRA COSTA COUNTY/OP AREA 25 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • • CONTRA COSTA COUNTY/OP AREA 26 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 6 ALTERNATES TO THE COUNTY ADMINISTRATOR TO SERVE AS ADMINISTRATOR OF EMERGENCY SERVICES The following persons, listed in order of succession, have the powers and duties of the Administrator of Emergency Services when the County Administrator is unavailable to serve in such a capacity: 1 . Chief Assistant County Administrator 2. Assistant County Administrator-Human Services 3. County Sheriff/Coroner 4. Chief, Contra Costa County Consolidated Fire Protection District 5. County Director of Health Services 6. County Public Works Director • 7. County Social Service Director • CONTRA COSTA COUNTY/OP AREA 27 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • CONTRA COSTA COUNTY/OP AREA 28 Mgmt/Command Section Legal Advisor January, 1996 • Enclosure 7 CONTRA COSTA COUNTY EMERGENCY MANAGEMENT ORDINANCES AND RESOLUTIONS A. Contra Costa County Ordinance Code, Title 4, Chapter 42-2 (Emergency and Disaster Council). B. Contra Costa County Ordinance Code, Title 4, Chapter 42-4 (Official Board Successors). C. Resolutions of the Board of Supervisors, Contra Costa County: • Adopting the County Emergency Plan. (Resolution No. 87/579, September 22, 1987.) • Adopting the California Master Mutual Aid Agreement. (No resolution number, November 27 1979). • Appointing Staff Officers and Service Chiefs. (Resolution No. 79/857, August 28, 1979). • Designating alternates to the County Administrator to serve as Administrator of Emergency Services. (No resolution number, February 7, 1989) • Creating the Operational Area (Resolution No. 95-309, July 11, 1995) D. Board Orders of the Board of Supervisors • Designating Alternates (standby officers) for the Board of Supervisors. CONTRA COSTA COUNTY/OP AREA 29 Mgmt/Command Section Legal Advisor January, 1996 This page left blank on purpose • • CONTRA COSTA COUNTY/OP AREA 30 Mgmt/Command Section Legal Advisor January, 1996 •' -i, `a ' � l< - a���. ;� �w m _.... _'. . ,... . f, �/ LIAISON i Objectives The following material sets procedures for the Liaison's response in disasters. The Liaison is a key position that supports other county staff in the Emergency Operations Center (EOC). The Liaison serves as an important link for the County EOC staff to outside agencies. The objectives of the Liaison's actions are to: • Be sure American Red Cross, and RACES is aware that the County EOC is open or closing and of the response actions and needs of the County of Contra Costa. • Be sure all County EOC staff are present and involved in EOC operations. • Assist the Emergency Services Director in reassigning staff as necessary to fill EOC roles. • Identify who the Emergency Services Director should contact on a regular basis. Example, call the County of Solono CAO if the disaster is headed that way; call State Regional OES District Administrator for regional support; etc. i • Set up County Board meetings and briefings with the Emergency Services Director. • Set up EOC briefing schedules. • As available, help the PIO set up VIP tours when dignitaries visit. Contact outside agencies for support. Specific Terms The following definitions are given to help you understand the special terms used in this document and in emergency management. Disaster A situation that quickly overwhelms locally available resources. This situation requires immediate action to assess the current conditions, contact outside agencies, request assistance, track ongoing activities, and return to pre-event status. • CONTRA COSTA COUNTY/OP AREA 1 Mgmt/Command Section Liaison Officer January, 1996 Emergency Management • For the purposes of this plan, emergency management means Disaster Management. Emergency management requires a crisis response beyond the scope of any single field agency or service (more than just the police department, fire department, etc.). A crisis may include any event that threatens the safety or life in the community. For definitions of other emergency management terms, see the Glossary in the Introduction Section part of the plan. Emergency/Disaster Response Actions Liaison activities will usually progress in the phases outlined in the Basic Plan, page 10. The person assigned to the Liaison role has actions to complete before during and after a disaster. Tasks to complete before a disaster are listed below. Detailed emergency response actions are listed in the Liaison Operations Guide that accompanies this material. Response actions specific to a radiological emergency are contained in the Radiological Operations Guide in the Operations Section to this plan. Preparedness Phase The preparedness phase exists during non-emergency time. Staff are encouraged to take time and prepare themselves and their families for disaster operations, • familiarize themselves with the contents of this plan, develop and update resource lists, and participate in drills. During this time Liaison staff are asked to: • Prepare lists of phone numbers and methods of communicating with neighboring cities, the county and other agencies the city expects to work with during disasters. (Example, American Red Cross and RACES help and may staff the EOC; the Federal Aviation Association and National Transportation Board would be involved with city response to an air crash; etc.) • Keep a current list of addresses and phone numbers of Board of Supervisors and the designated alternates. Emergency/Disaster Response Phase Upon notification of warning or knowledge of a disaster, Liaison staff return or remain at work to fulfill the Disaster Service Worker response requirement. If at home when a disaster occurs, county staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, county staff will be assigned to check upon other city staff families. Once at the Emergency Operations Center (EOC), the Liaison staff follow the actions listed in the Operations Guide that accompanies this document. • CONTRA COSTA COUNTY/OP AREA 2 Mgmt/Command Section Liaison Officer January, 1996 Recovery Phase • Recovery starts once emergency response begins, and may continue long after the EOC closes. Historically, complete recovery takes many years. Financial, developmental, and social recovery and reconstruction takes time. Actions required of-the Liaison staff are listed in the Operations Guide that accompanies this document. Organization and Responsibilities Contra Costa County Contra Costa County assumes response to the needs of the unincorporated sections of the county. The OES support staff at the County EOC can help the city Liaison. The County OES staff complete duties similar to those of the city Liaison. A person from the CAO's office will serve as the Liaison and is a member of the Emergency Management Team. The Liaison is expected to: • Contact the Regional Office of Emergency Services to notify them of the opening and closing of the county/operational area Emergency Operations Center. • • Remind the Emergency Services Director (CAO or alternate) to hold regular briefings in the EOC. Briefings are necessary for all EOC staff, County Board of Supervisor and any visiting dignitaries. These can be held together or separately at the discretion of the Director. • Contact and work with other agencies (private, volunteer, government, special districts, etc.) to enhance working relationships and clarify any billing questions or problems. • As available, help the PIO prepare for arriving dignitaries (for example, gubernatorial or presidential visit, etc.). Work with other agencies to obtain necessary support and/or resources. State and Federal State and Federal agencies will appoint Liaison members as the need arises. They may or may not use the same title as Liaison. County staff will help communicate with state and federal agencies. More specific information on state and federal PIO response, see the State Emergency Plan (1989). • CONTRA COSTA COUNTY/OP AREA 3 Mgmt/Command Section Liaison Officer January, 1996 Policies and Procedures • General policies and procedures for the Liaison activities operations in a disaster are provided below. A checklist of actions and specific information about Liaison disaster actions are contained in the Liaison Operations Guide which accompany this material. Special policies and procedures for radiological emergencies are provided in Radiological part of the Operations Section in this plan. Emergency Response Upon notification of a warning or knowledge of a disaster, Government Code requires county staff to return or remain at work. If at home when a disaster occurs, county staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, county staff will be assigned to check upon other county staff families. Once at the Emergency Operations Center (EOC), the Liaison staff follow the actions listed in the Operations Guide that accompanies this document. • CONTRA COSTA COUNTY/OP AREA 4 Mgmt/Command Section Liaison Officer January, 1996 • LIAISON OPERATIONS GUIDE The following material gives the Liaison the necessary documents that may be needed as a reference when disaster response occurs. Attachment Title 1 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 2 Support and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 3 Emergency Action Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 4 Emergency Action Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Briefing Log Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 5 EOC Briefing Notice . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Board of Supervisor Briefing Notice . . . . . . . . . . . . . . . . . . . . . . . 16 • CONTRA COSTA COUNTY/OP AREA 5 Mgmt/Command Section Liaison Officer January, 1996 Attachment 1 • LIAISON Location Emergency Operations Center activity will take place at the primary or secondary site, if the primary is not operational. Primary: Office of Emergency Services 50 Glacier Drive. Martinez, CA 94553 Secondary: 4545 Delta Fair Antioch, CA Liaison The following staff have been designated as the city Liaison: • TBD • • TBD Support Staff See chart next page. CONTRA COSTA COUNTY/OP AREA 6 Mgmt/Command Section Liaison Officer January, 1996 CONTRA COSTA COUNTY&PRIVATE AGENCY FUNCTIONAL RESPONSIBILITIES FUNCTIONAL *TRIX OF ENCIES/ SERVICES zC4w W U W U W F ICS FUNCTION U A z > v z Uy P=Primary Response > W U W S=Secondary Response W P. Fa p4 W I O W OU A Z �¢ O z �D Q x 1 w O H "" UF. w O cn Z A A O Q O W Z U cn W x F. WF. A U Q Q m U U U w CW7 x O a x vxi vOi DIRECTOR EOC P S PUBLIC INFORMATION OFFICER S P S S S EMG.SVC.DIRECTOR P SAFETY P LEGAL P S OPERATIONS CHIEF (TBD) S S S S FIRF/RESCUB S S S LAWIMOVEMENT P S CONSTRUCTION/ENGINEERING P S S AL HEALTH S P S S &SHELTER S P S S S CORONER P ANIMAL SERVICES P S S UTILITIES S 1 S P PLANNING CHIEF --_- ---- I ---S--- --S--5 S--S--5 P ------ RESOURCES STATUS •I} SITUATION STATUS&DAMAGE S S S S S P S DOCUMENTATION P S S S S DEMOBILIZATION P S S S S ADVANCE PLANNING P S S S S LOGISTICS CHIEF P S S S S S S S SUPPLY-EQUIPMENT P S S S S S S S EOC SUPPORT S P S TRANSPORTATION S P PERSONNEL S P VOLUNTEERS S P COMMUNICATIONS S P S S S S FINANCE CHIEF P S S S S S S S TIME P S S S S S S S Mg P S S S S S S S COSTS P S S S S S S S CONTRA COSTA COUNTY/OP AREA 7 Mgmt/Command Section Liaison Officer lnnl Iary 1 QQR EMERGENCY MANAGEMENT ORGANIZATION CONTRA COSTA COUNTY COUNTY SUPERVISORS Sets overall policy. • PUBLIC INFORMATION Provides information to the media& EOC other agencies. DIRECTOR LIAISON Overall command of the Contact person for outside agencies. County/Operational Area emergency response effort. EOC COORDINATOR Provides staff support to the EOC Director. SAFETY Monitors and assesses hazardous and unsafe situations; assures personnel safety. LEGAL Provides legal advice. OPERATIONS PLANNING LOGISTICS FINANCE SECTION SECTION SECTION SECTION Coordinates the Manages information Procures and provides Monitors and analyzis following response and data about the people, materials and all financial aspects of units: i n c i d e n t(s) and facilities to support the incident(s). identifies future field operations. problems and needs. Fire and Rescue:Responds to fires, :''source Status: Maintains current SUDDIV: Obtains,stores and provides Time: Keeps track of hours worked rescue,emergency medical,and information about field resources. equipment&supplies. by paid personnel. hazardous materials needs. Situation Status and Damage EOC Support:Provides sleeping and Compensation/Claims: Manages Police,Coroner,Movement and Assessment: Collects and organizes relaxation areas for EOC personnel. compensation and claims arising out of Animal Control: Protects lives and information on incidents,situations, the incident. property,enforces laws,controls and damage assessment. Posts this Transport Resources: Provides traffic,and ensures warning. information in the EOC. vehicles for emergency personnel and Costs: Keeps track of(and tries to for public evacuation. reduce)costs to the City arising out of Public Works/Maintenance:Reduces Documents:Keeps files and makes the incident. damage,restores essential services, copies. Volunteers: Gathers and registers helps with heavy rescue,and manages volunteers to help meet the staffing flood control. Demobilization: Plans for the orderly needs of response agencies. transition from emergency status to Utilities: Coordinates utility providers day-to-day status. Communications: Manages use of to restore and maintain electrical, radio operators and obtains resources water,gas and sewer utilities. Message Center: Sends external to support communications between messages via radio and phone. Relays the field,City EOC and other Medical/Public Health: Manages internal EOC messages. agencies. County Medical/Health issues and keeps jurisdictions informed. Transportation Planning: Assesses Personnel: Provides for the personnel routes and determines new routes as needs of responding agencies(other • Care and Shelter: Provides staffing needed. than fire&law. and coordination for public shelter. CONTRA COSTA COUNTY/OP AREA 8 Mgmt/Command Section Liaison Officer January, 1996 Attachment 3 LIAISON EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS Warning Received Ask whether the EOC will be opened and if Red Cross or RACES staff are needed. Prepare your family and self to return or remain at work. Read this entire checklist and Liaison material. Disaster Occurred Get yourself to the EOC. • Identify yourself as the LIAISON. • Set up your work station. • 0 Begin an EOC Activity Log. ow Messages received. ow Action taken. ow Requests filled. ow Your time on duty. Request that all EOC staff document similar data. Be sure the following agencies/representatives have been told the County EOC is opening: 0 Boardmembers • Coastal Region Office of Emergency Services • American Red Cross • Radio Amateur Civil Emergency Services (RACES) • CONTRA COSTA COUNTY/OP AREA g Mgmt/Command Section Liaison Officer January, 1996 DATE/TIME INITIALS ACTIONS Obtain situation briefing from Emergency Services Director. • When will first EOC briefing be held? • How often will briefings be held? • Review Action Plan with Director for briefings. See Attachment 4, page 13. • Set a schedule for briefings. • Post briefing note; see Attachment 5, page 15. Help the Director monitor the briefings. Fill out Briefing Form in Attachment 4. Give this information to the Documents staff. Post notice of next Briefing time. See Attachment 5, page 15. When Boardmembers arrive, be sure the Director briefs them. Determine frequency of Board briefings and post Board briefing notice; see Attachment 5, page 16. Identify other outside agency representatives that may be involved with emergency response. What communication link would you use and where are they located? Help incident personnel and EOC staff identify the other agencies that can be called upon for help. Monitor operations to identify current or potential inter-agency problems. Review emergency plan, as needed. Forward all reports to Emergency Services Director. As available, help the PIO with arrangements for visiting dignitaries. • CONTRA COSTA COUNTY/OP AREA 10 Mgmt/Command Section Liaison Officer January, 1996 DATE/TIME INITIALS ACTIONS • Recovery Prepare a report on your activities during the disaster and submit to Administrative Services. Participate in post emergency briefing and critique sessions. Complete all activity documentation and submit to Administrative Services. Meet with Finance, Resources and Recovery personnel. Allow them to review what action needs to be taken now. • Help identify location for a Disaster Application Center. • Contact the County Finance Section Chief and County Office of Emergency Services (OES) to identify the necessary county staff to operate a DAC in County or the closest DAC site. • Work with the Personnel staff to contact the necessary county staff. Have them report to the DAC site to assist. • Have the Emergency Services Director involve the Board in the DAC. • CONTRA COSTA COUNTY/OP AREA 11 Mgmt/Command Section Liaison Officer _ia„iinr" 1aaA • This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 12 Mgmt/Command Section Liaison Officer January, 1996 Attachment 4 EMERGENCY ACTION PLAN I. STRATEGY: A. Defensive 1. Clarify the Current Problems. 2. What is being done; what else can be done. 3. Who is currently involved? Who else can assist? Who will or can take new action? B. Offensive 1. Identify the Potential Problems based upon what has already happened. 2. What can be done. 3. Who will do each action to be taken. II. STATEMENT OF PRIORITIES: (As established by the Emergency Plan.) A. The current priorities are: 1. Locate and assist trapped people whose lives are in immediate danger. 2. Send resources to life threatening fires, floods, spills, and unsafe/partially collapsed buildings. 3. Send resources to assist those with life threatening injuries. 4. Combat major threats to property. 5. Assist those less seriously injured (than those in 3 above). 6. Restore essential services: Communications, phone lines, utilities, etc. 7. Recover, secure, and identify fatalities. Notify kin. 8. Return, reestablish, or provide continued regular county services and other forms of county activity associated with the Continuity of Government. B. The priorities will change to: III. TASKS, ASSIGNMENTS AND TIMETABLES: IV. ACTION PLAN REVIEW AT hours. • CONTRA COSTA COUNTY/OP AREA 13 Mgmt/Command Section Liaison Officer January, 1996 BRIEFING FORMS i Note the following information. Attach it to the Action Plan, and file it with Documents staff. Date Time Who was present Briefing covered what topic (24 hr) i CONTRA COSTA COUNTY/OP AREA 14 Mgmt/Command Section Liaison Officer January, 1996 Attachment 5 BRIEFING NOTICE NEXT EOC • BRIEFING AT • CONTRA COSTA COUNTY/OP AREA 15 Mgmt/Command Section Liaison Officer Annimry 1ACIP • NEXT BOARD OF SUPERVISORS • BRIEFING AT • CONTRA COSTA COUNTY/OP AREA 16 Mgmt/Command Section Liaison Officer January, 1996 �t ,: r,.... �r ,;� /�7� ,,..'V V/ 3� O H . , EMERGENCY OPERATIONS CENTERS SUPPORT OBJECTIVES The following document outlines the organization, staffing, activities, policies and procedures of the Contra Costa County Emergency Operations Center (EOC) and OES Facility Manager. Unlike most EOCs, Contra Costa County field operations are not managed at the County EOC. Instead, four satellite operations centers are set up for the four primary response departments: engineering, fire, law and medical. The County EOC brings county department directors together for policy decision-making and logistical support to the responding agencies. This material focuses on the county EOC, and provides some information regarding the other four operations centers. The objectives of the Contra Costa County Emergency Operations Center (EOC) staff are to: • Communicate with and coordinate disaster response between the four county satellite departmental operations centers. • Collect, organize, analyze, and consolidate reports from the county satellite operations centers, the cities within Contra Costa County/Operational Area, other public agencies, school and special districts, businesses and residents. • • Establish a focal point of reporting between the county and other agencies that respond to disasters. • Initiate schedule of briefings for EOC staff to ensure disaster response is adequate. • Set up methods to identify logistical needs of the responding agencies; and locate, acquire, distribute, and track the resources. • Review and document mutual aid requests and respond to requests. If county resources are unable to assist, the request will be passed on to State OES. • Provide equipment to monitor media broadcasts and publications, release information to the media, and manage information collected at the satellite operations centers for media updates. • Feed, care, and house the County EOC staff. This does not include the four satellite operations centers. Establish shift schedule and monitor the stress levels of EOC staff. Schedule incident briefings and shift changes accordingly. • CONTRA COSTA COUNTY/OP AREA 1 Mgmt/Command Section EOC Support January, 1996 • As necessary, establish alternate location for the County EOC staff. The objectives of the satellite operations centers' staff parallels the objectives of the county EOC. The engineering, fire, law and health/medical operations centers' staff are to: • Communicate with and coordinate disaster response between the satellite operations center and county EOC. • Collect, organize, analyze, and consolidate reports from the county field units, the cities within Contra Costa County, other public agencies, school and special districts, businesses and residents. Report necessary information to the County EOC. • Hold briefings for operations center staff to ensure disaster response is adequate. • Set up methods to identify logistical needs of the field units and transmit the information to the County EOC. • Inform field units to send media to the County EOC. • Feed, care, and house the operations center staff. Monitor the stress level of the operations center staff and field units. Request critical incident stress debriefings as needed. • As necessary, establish alternate location for the operations center. SPECIFIC TERMS Disaster Service Worker Any person registered with a disaster council or state OES to provide disaster service without pay. - Disaster service workers include public employees (who are paid for their services), registered volunteers, and persons pressed into service during an emergency by persons authorized to command such services. Emergency Operations Center (EOC) A building used for coordinating emergency operations. An effective EOC must provide adequate working space and be properly equipped to accommodate its staff, this includes arrangements for feeding and caring for staff. It also should have the capability to communicate with field units and other EOCs, and provide protection commensurate with the projected risk at its location. i CONTRA COSTA COUNTY/OP AREA 2 Mgmt/Command Section EOC Support January, 1996 Incident Command System (ICS) A management structure designed for on-scene management of emergencies. • ICS can be used during emergencies that require more than one responding department. This could involve one or more jurisdictions with a single or multi-agency response. Multipurpose Staging Area (MSA) A location that would shelter equipment and field personnel. This site would provide a base to coordinate local emergency operations, a rallying point for mutual aid coming into an area, and a site for post-disaster population support and recovery activities. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan, page xiii. EMERGENCY ACTIONS For effective Emergency Operations Center (EOC) management, the Contra Costa County Office of Emergency Services staff have special tasks to complete before an emergency to keep the EOC in good order. Actions to be completed during and after an emergency will be managed by available county personnel. The actions are listed in the Operations Guide. The suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan, page 5. • ORGANIZATION AND RESPONSIBILITIES Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. Each city should designate a member of its Emergency Management staff to act as the OES Support to meet the physical needs of the EOC and the other needs of the EOC staff. This city staff person may or may not have other assigned duties in the city EOC. This person may want to establish contact with the American Red Cross or Salvation Army to help with feeding disaster service workers. • CONTRA COSTA COUNTY/OP AREA 3 Mgmt/Command Section EOC Support January, 1996 Contra Costa County/Operational Area The directors of various county p are departments designated as members of • 9 the Contra Costa County Emergency Management Team, and they come together to coordinate disaster activities at the County EOC when a Level 2 or Level 3 disaster occurs. These are significant disastrous events that require more than one department's attention. (The levels are described in the Operations Guide and Policies and Procedures. The county departments primarily serve the unincorporated sections of the county. However, if a disaster occurs that affects more than one city or more than just the unincorporated areas of the county, the County Emergency Management Team will activate the Operational Area to assist the other jurisdictions as much as possible. Any requests for assistance that cannot be fulfilled by the operational area will be passed onto State OES Coastal Region. The Contra Costa County Office of Emergency Services (OES) is the primary agent responsible for maintaining the county Emergency Operations Center (EOC) daily, before an emergency. At the time of a disaster, other county staff will help with the management of the facility and feeding and sheltering the EOC staff. Personnel from the Building Maintenance Division of the General Services • Department will act as the Facility Manager. At the time of disaster, they become a member of the Emergency Management Team and manage the physical needs of the EOC. Personnel from the Juvenile Hall Division of County Probation Department will act as the Shelter and Feeding Manager. EOC staff will be directed to the Juvenile Hall (located next to the EOC) for feeding and sleeping. Special plans and arrangements have been made with Juvenile Hall management to provide these services. Mutual Aid Region The State Office of Emergency Services (OES) is divided into six mutual aid regions and three administrative regions to better serve the population of California. The Coastal Region serves Contra Costa County, and is located in Oakland. The region office doubles as the Emergency Operations Center (EOC) for the Coastal Region. Means of communication includes State OES radio, OASIS, RACES, and possibly a messenger. During a disaster affecting several counties in the region, State OES Coastal Region staff will activate the EOC to communicate with Contra Costa County and other counties affected by the disaster. • CONTRA COSTA COUNTY/OP AREA 4 Mgmt/Command Section EOC Support January, 1996 State and Federal Following a disaster other types of operations centers may be set up by the state and federal government. These include a State Operations Center (located in Sacramento), Disaster Field Offices, and Disaster Application Centers. For information regarding these centers, see the State Emergency Plan, Annex A. POLICIES AND PROCEDURES • The County Emergency Operations Center (EOC) may be activated by: 1 . Governor of California (in STATE OF WAR EMERGENCY only) 2. Board of Supervisors; 3. County Administrator, or alternate; 4. Office of Emergency Services Director; 5. At the request of a responding agency, such as Environmental Health, if the situation will affect the population of Contra Costa County. • The EOC may be automatically activated for the following conditions: • Earthquake: one that measures approximately 6.0 on the Richter scale, or if widespread damage is noticed. Such a quake will be felt throughout Contra Costa County. Typical means of notification to request response to the EOC may not be available. • - Resronse: After checking on family members and preparing for aftershocks, OES staff and EOC Emergency Management personnel are requested to report directly to the EOC by the most rapid means available. * Dam failure warning, unusually strong winter storms or winds: have the potential for causing damage. Evacuation of residents and setting up shelter may be necessary. Storm and flooding conditions will usually have build up periods where warnings can be given. - Response: Avoid flooded or threatened areas. If phones operate, call in to give estimated time of arrival. • STATE OF WAR EMERGENCY is imminent and declared. • The following staff may open the EOC: • County Office of Emergency Services staff. • Designated law enforcement staff. • Emergency Management Staff. • CONTRA COSTA COUNTY/OP AREA 5 Mgmt/Command Section EOC Support January, 1996 • Staffing the EOC requires attention to the type of emergency and the effects or level of response: • Level 1 Emergency A minor to moderate incident occurred. Responding agencies/departments can handle the situation. A LOCAL EMERGENCY may or may not be proclaimed. County departments conduct decentralized operations and direction. EOC Staff Requirements are limited. The EOC becomes a Coordination Center. The departments at the scene send a person to staff the EOC. Staffing the entire EOC may not be necessary. (See the Operations Guide for the suggested staffing pattern.) Level 1 MINIMUM STAFF: The OES Alert Duty Officer shall be the minimum coordinating staff. The Duty Officer may contact additional OES staff or the Emergency Services Director (County Administrator) or alternate. In consultation with the Director other EOC staff may be notified to respond to the County EOC. Examples of a Level 1 Emergency: • Small Air Crash • Earthquake: <5.0 on Richter Scale • Limited Hazardous Materials Release/Spill, not requiring evacuation * Heavy Rainfall/Minor Flooding/Unusual Winter Storm, i.e., Snowfall * Wildland Fire * Warnings over CLETS or NAWAS, this includes weather or earthquake • warnings. Level 2 Emergency A moderate to severe incident occurred. Resources are not adequate and mutual aid is required. A LOCAL EMERGENCY will be proclaimed and a STATE OF EMERGENCY may be proclaimed. Initially activate the EOC as a Coordination Center. The situation may require upgrading staff to full EOC activation. Depending on the conditions, the EOC may be scaled down. EOC Staff Requirements: All OES staff stop normal routine activities. Emergency response has priority. OES staff prepare to operate the EOC on a 24-hour basis in 12-hour shifts. Staff will rotate duty according to their designated shifts, unless otherwise determined by the OES Director or the County Administrator (Emergency Services Director). (See the Operations Guide for the suggested staffing pattern.) OES staff will consult the Emergency Services Director (County Administrator), or alternate, begin the following activities and notify the appropriate county personnel to staff the EOC: Planning/Intelligence to gather information from other jurisdictions and begin collecting damage information. • CONTRA COSTA COUNTY/OP AREA 6 Mgmt/Command Section EOC Support January, 1996 * Public Information to begin notifying the public of the problems and how the county is responding. • * Logistics staff to begin acquiring needed materials for the field units to manage the situation. * Recovery staff to begin checking documentation to assure that the proper data is logged for getting reimbursements from state and federal sources once they are made available. * Section Chief or department head from the most affected department may be called to the EOC to assist information gathering and mutual aid requests. Examples of a Level 2 Emergency: * Dam Failure * Earthquake (5.0 to 6.0 on Richter Scale) * Evacuation of people due to hazardous materials spill/release, flooding, etc. * Landslides or other hazards caused by heavy rains or other storms. Level 3 Emergency A major disaster has struck. Resources in or near the area are overwhelmed. Extensive state or federal resources are required. A LOCAL EMERGENCY and a STATE OF EMERGENCY will'be proclaimed. A Presidential Declaration of an EMERGENCY or MAJOR DISASTER may be requested. EOC Staff Requirements: Full EOC Activation would begin. Emergency Management Staff would be notified by OES or be aware of the situation due to prior warning or because the ground shook violently. EOC staff should curtail normal routine activities. Emergency response has priority. The EOC will be staffed 24 hours per day in 12 hour shifts. Special attention must be given to shift changes. Not all staff can leave at one time, otherwise consistency of operations will shift. A "staggered" shift change must be used. (See the Operations Guide for staffing pattern.) Examples of a Level 3 Emergency: * Earthquake (greater than 6.0) * STATE OF EMERGENCY * STATE OF WAR EMERGENCY • CONTRA COSTA COUNTY/OP AREA 7 Mgmt/Command Section EOC Support January, 1996 Enclosure 1 PRIMARY EOC LAYOUTS • Overall Site Plan Individual floorplans for: Situation Room Logistics Room TO BE DEVELOPED • CONTRA COSTA COUNTY/OP AREA 8 Mgmt/Command Section EOC Support January, 1996 • TO BE DEVELOPED r CONTRA COSTA COUNTY/OP AREA 9 Mgmt/Command Section EOC Support January, 1996 OPERATIONS GUIDE • EOC SUPPORT This material contains checklists and functional data that will help the staff that will support the personnel in the County Emergency Operations Center (EOC). Contents of the Operations Guide are listed below. ENCLOSURE TITLE 1 Staff and Location 2 Supporting Organizations and Responsibilities 3 OES Support Emergency Action Checklist 4 Facility Manager Emergency Action Checklist i • CONTRA COSTA COUNTY/OP AREA i Mgmt/Command Section EOC Support January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA ii Mgmt/Command Section EOC Support January, 1996 Enclosure 1 • STAFF AND LOCATION The following personnel will staff the OES Support and Facility Manager function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary OES Support Director, Office of Emergency Services Sr. Emergency Planning Coordinator, Office of Emergency Services Facility Manager County OES staff (prior to disaster) Available General Services Department, Building Maintenance Division Staff (at time of disaster) Support Staff for Facility Manager Primary EOC: County OES staff, as available Secondary EOC: Social Services staff, as available Feeding and Housing Operations: Juvenile Hall Staff (when Primary EOC active); staff located at Juvenile Hall: 202 Glacier Drive, Martinez. Social Services Staff (at Alternate EOC location) • CONTRA COSTA COUNTY/OP AREA 1 Mgmt/Command Section EOC Support January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 2 Mgmt/Command Section EOC Support January, 1996 Enclosure 2 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES EOC STAFFING PATTERNS The Office of Emergency Services Director will consult with the Emergency Services Director (County Administrator) to determine how to staff the County Emergency Operations Center (EOC). The following data indicates which departments could support the County EOC activities during Level 1 and Level 2 Emergencies. For a Level 3 Emergency, the complete EOC staffing list is included in this enclosure. Level 1 Emergency A minor to moderate incident occurred. Responding agencies/departments can handle the situation. A LOCAL EMERGENCY may or may not be proclaimed. Examples: • EQ =Earthquake: <5.0 on Richter Scale • HM* =Limited Hazardous Materials Release/Spill, not requiring evacuation • FLD* =Minor Flooding/Heavy Rainfall/Unusual Winter Storm, i.e. snowfall, not requiring evacuation. • WF* =Wildland Fire • AIR =Small Air Crash • Warnings over CLETS or NAWAS from State OES, FEMA or Weather Service. (* = Evacuation not necessary.) County departments conduct decentralized operations and direction. County OES manages a COORDINATION CENTER to collect information. OES may need assistance and request staff assistance by contacting the departments responsible for the following functions: EQ HM* FLD* WF* AIR AFFECTED COUNTY FUNCTIONS Emergency Svcs. X X X X X Director Fire X X X X X Law Enforcement X X X Medical X Public & Env. Hlth X X Care and Shelter X X X Engineering X X Damage Assessment X Public Information X X X X X Financial Recovery X X Situation Analysis X X X X X • CONTRA COSTA COUNTY/OP AREA 3 Mgmt/Command Section EOC Support January, 1996 Level 2 Emergency A moderate to severe incident occurred. Resources are not adequate and Mutual • Aid is required. A LOCAL EMERGENCY will be proclaimed and a STATE OF EMERGENCY may be proclaimed. Examples: • EQ = Earthquake (5.0 to 6.0 on Richter Scale) • HM = Evacuation of people due to hazardous materials spill/release. • FLD = Flooding, landslides or other hazards caused by heavy rains or other storms. Dam failure warning or actual release. • WF = Wildland fire that causes evacuations. • AIR = Large Airplane crash. OES will initially activate the EOC as a COORDINATION CENTER. OES staff will consult with the Emergency Services Director (County Administrator) to determine the staff required at the EOC. Personnel from many functions may be called upon to staff Level 2 Emergencies. The possible functions to staff are listed below. The situation may require upgrading staff to Full EOC activation. (See Level 3.) Depending on the conditions, the EOC may then be scaled down. EQ HM FLD WF AIR AFFECTED COUNTY FUNCTIONS Emergency Svcs. X X X X X Director Fire X X X X X Law Enforcement X X X X Medical X Public & Env. Hlth. X X Care and Shelter X X X X Engineering X X Supply & Procure. X X X X Legal X X X Damage Assessment X X X Ops. Ctr. Support X X X Public Information X X X X X Financial Recovery X X X Situation Analysis X X X X X Transportation X X Utilities X X X X Animal Control X X X • CONTRA COSTA COUNTY/OP AREA 4 Mgmt/Command Section EOC Support January, 1996 Level 3 Emergency • A disaster has occurred. Resources in or near the area are overwhelmed. Extensive state and/or federal resources are required. A LOCAL EMERGENCY and a STATE OF EMERGENCY will be proclaimed. A Presidential Declaration of an EMERGENCY or MAJOR DISASTER will be requested. Examples: • Earthquake (greater than 6.0) • STATE OF EMERGENCY • STATE OF WAR EMERGENCY EOC Staff Requirements: FULL EOC ACTIVATION. Emergency Management Staff would be notified by OES due to prior warning or all EOC staff would know because the ground shook violently. EOC staff should curtail normal routine activities. Emergency response has priority. The EOC will be staffed 24 hours per day in 12 hour shifts. The list of a completely staffed EOC is located on the next page. Names are not included. Staff are identified by title only. Names and phone numbers are located in the Alert Directory. • CONTRA COSTA COUNTY/OP AREA 5 Mgmt/Command Section EOC Support January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 6 Mgmt/Command Section EOC Support January, 1996 EMERGENCY OPERATIONS CENTER FULL STAFFING • Position Primary Staff Alternate Staff Emergency Services County Administrator Chief Ast. CAO Director Fire Coordinator Chief, Contra Costa Fire Duty Chief Support Staff Director, OES Batallion Chief Law Enforc. Coord. Sheriff Ast. Sheriff • Law Support Staff Undersheriff Undersheriff • Traffic Control Ca. Highway Patrol Ca. Highway Patrol Health/Medical Coord. Director, Health Services Director, Public Health • Support Staff Director, Medical & Env. Ast. to Dir. Health Srvcs. Health Care & Shelter Coord. Director, Social Services Ast. Dir., Social Srvcs. • Support Staff American Red Cross American Red Cross Rescue Coordinator (See Fire above.) (See Fire above.) • Search Coord. (See Law above.) (See Law above.) Engineering Coord. Director, Public Works Director, Building Inspection • Support Staff Ast. Dir., Engin. Srvcs. Dep. Dir., Public Works Public Works Staff Public Works Staff Logistics Chief County Administrator's Director, Risk Management Office Staff • Supply & Procure. General Services Staff General Srvcs. Staff Legal Advisor County Counsel County Counsel Staff Damage Asmnt (See Engin. above.) (See Engin. above.) CONTRA COSTA COUNTY/OP AREA 7 Mgmt/Command Section EOC Support January, 1996 Position Primary Staff Alternate Staff Communications Director, Communications Communications Staff • Coord. Division of Gnrl. Srvcs. Clerical Pool ** Clerical Pool* • 6 phone operators Gen. Srvcs, Bldg. Maint. Gen. Srvcs. Bldg. Maint. EOC Support (Physical) Juvenile Hall Juvenile Hall Food/Housing Clerical Pool** Clerical Pool** 2 Clerical Public Info Offic. County Admin. Off. County Admin. Off. • Info Team County Admin. Off. County Admin. Off. Finance Chief Auditor Community Services Director • Support Staff Auditor Office Staff Auditor Office Staff Radiological Monitor OES Health Services Situation Analysis Dir., Community Dev. Dep. Director, Comm. Dev. Coord. • Staff Admin. Srvc. Off., Com. Dep. Director, Comm. Dev. Dev. • Computer Input Data Processing Data Processing Transportation Mapping Engineer, Public Engin., Public Works Coordination Works Utilities Utility Rep. Utility Rep. Personnel/Volunteers Personnel Division Chief Personnel Division Chief ** Clerical Pool consists of county clerical personnel not otherwise assigned tasks in the County EOC, county department, or other operations center. The Personnel Coordinator in the Logistics Section of the County EOC manages a personnel skills inventory of all county staff. The Personnel Coordinator can reassign county staff to fill these positions during a disaster. Recommendations: Use clerical staff with heavy phone experience for phone operators. Enclosure 3 • CONTRA COSTA COUNTY/OP AREA 8 Mgmt/Command Section EOC Support January, 1996 OES SUPPORT • EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS PREPAREDNESS PHASE Acquire equipment, prepare plans and operating procedures and develop techniques for: • Communicating with the four county department operation centers; • Effectively consolidating reports from cities, county departments, other districts, state and volunteer agencies; • Training personnel who staff the county EOC on the operations and documentation system required; • Checking EOC facility to ensure safety/ reliability of emergency power, food, and water; • Identifying an alternate location for EOC operations. Review the County EOC operation plan annually; update accordingly. Annually review and coordinate operation plans for the four satellite county department operations plans with the County EOC operation plans and the Contra Costa County Emergency Plan. Meet with county department directors regularly to manage disaster response plans. Meet every six months with county staff who are identified as Facility Managers during disaster operations. Review EOC systems at the primary and alternate sites. Review checklist items and procedures to complete the items. Meet every six months with county staff who are identified to provide support operations, such as feeding and communications. Review agreements and procedures for the support operations. Participate in exercises and post exercise critiques scheduled by the County Office of Emergency Services. Prepare and maintain all necessary supplies and equipment at the primary and alternate EOC to complete the tasks assigned to the OES Support and Facility Manager role during disasters. CONTRA COSTA COUNTY/OP AREA 9 Mgmt/Command Section EOC Support January, 1996 DATE/TIME INITIALS ACTIONS PREPAREDNESS PHASE • (Continued) Be sure all OES staff receive and complete home/personal disaster preparedness. Work with the Emergency Services Director (County Administrator) to adequately staff and equip the County Emergency Operations Center. Train self and other EOC staff on Financial Recovery issues to be sure Contra Costa County can complete accurate claims in a timely manner. • CONTRA COSTA COUNTY/OP AREA 10 Mgmt/Command Section EOC Support January, 1996 DATE/TIME INITIALS ACTIONS • EMERGENCY PERIOD/PRE-IMPACT PHASE Follow Alert Duty PPI, published separately. Complete Initial Incident Report Form and maintain Activity Log. Contact the OES Director and/or the Emergency Services Director. Relay warning information. Identify need for EOC activation and staff required. (See Enclosure 0-2.) If not at the Office of Emergency Services, after you check on your family, get to the EOC by any means. Set up work station. Begin EOC Activity Log. Document: • Messages received or sent; • Requests for assistance; • Decisions made; • EOC staffing and any shift change; • Check in time, time leaving, location of work, and actions completed. Alert other OES staff, call in those that are needed, and place others on standby. Notify other EOC staff of activation. (See Enclosure 0-2 and the OES Alert Directory for specific phone numbers and means of contact.) Establish a shift change schedule for each position in the EOC. DO NOT schedule everyone to leave in 12 hours. Stagger replacements so not all people leave at the same time. Brief Situation Analysis staff. Review this entire Operations Guide, including this checklist, enclosures and other appropriate documents. Identify other equipment that may be needed in the EOC. Work with Logistics Section to acquire items and Facility Manager to install. • CONTRA COSTA COUNTY/OP AREA 11 Mgmt/Command Section EOC Support January, 1996 DATE/TIME INITIALS ACTIONS EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE • Review the previous items and complete as needed. Identify other OES staff to help complete the following items: • Upon arrival of the Emergency Services Director, identify the Financial Recovery Coordinator. (See Annex Q for suggested staff.) • Monitor EOC staff to be sure all are completing EOC Activity Logs, Message Forms, and status boards. • Work with the Emergency Services Director and Recovery Coordinator to make periodic announcements to EOC staff. Review methods to complete the above documentation. • Check with the EOC staff to be sure communications are intact with the satellite operations centers. Monitor EOC stress levels. Work with Health/Medical Coordinator to identify county department personnel to: • Set up Critical Incident Stress Debriefings for field units and operation center staffs. Work with all Coordinators and Situation Analysis to identify common staging areas for incoming mutual aid. Before the EOC is deactivated, request EOC staff to prepare a report on their EOC activities. Request delivery of reports to OES by a specific date. • CONTRA COSTA COUNTY/OP AREA 12 Mgmt/Command Section EOC Support January, 1996 DATE/TIME INITIALS ACTIONS • RECOVERY Prepare a report on the EOC activities during the disaster. Compile with other reports submitted by the county EOC staff. Work with the Emergency Services Director to establish a briefing date. Convene meeting for all to review the consolidated report and add verbal accounts. Request all departments to identify a staff person to remain as an OES contact during claim process and future audit activities. Identify OES staff to document ongoing correspondence regarding disaster, activities OES pursues and future meetings. Be sure data is filed with completed documentation from other departments, the location of files is noted, and access secured. • CONTRA COSTA COUNTY/OP AREA 13 Mgmt/Command Section EOC Support January, 1996 Enclosure 4 FACILITY MANAGER • EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS PREPAREDNESS PHASE Every six months meet with OES staff and other support staff to review actions needed during a disaster. These are outlined in Enclosure 3, OES Support Emergency Action Checklist. Be sure that all building maintenance staff are trained in home and personal emergency preparedness; train regular staf about the County Emergency Plan and their role and responsibility. Make sure your department/division has a Risk Management Emergency Action Plan for staff and building safety. It should contain information about what staff are expected to do following an emergency. Be sure it lists what department operations need to continue and the staff required. Staff • reassignments should also be addressed. Review and update annually. Submit changes to Risk Management and OES. Identify department/division staff to serve on the Financial Recovery Team during disaster response. Be sure they get trained. CONTRA COSTA COUNTY/OP AREA 14 Mgmt/Command Section EOC Support January, 1996 DATE/TIME INITIALS ACTIONS • EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin an Activity Log. Bring it with you to the EOC, if activated. Document: • Messages received. • Actions taken. • Contacts with cities and other counties. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. Review disaster plans and SOPs with staff. Estimate required materials and procure any needed supplies. When EOC is activated, request EOC staff to get to EOC. • CONTRA COSTA COUNTY/OP AREA 15 Mgmt/Command Section EOC Support January, 1996 DATE/TIME INITIALS ACTIONS EMERGENCY PERIOD PHASE When you are told the EOC is activated, be sure your family is safe then get to the EOC by any means. Set up work station. Begin EOC Activity Log. Document: • Messages received or sent; • Requests for assistance; • Decisions made; • Check in time, time leaving, location of work, and actions completed. Review this entire Operations Guide, including this checklist, enclosures and other appropriate documents. Check all EOC systems: • Generator; • Fuel supply; • Water supply; • Air conditioning, heating, lighting, etc.; • Fire alarm and security alarm. Identify other equipment that may be needed in the EOC. Work • with Logistics Section to acquire items. Be sure requests include: • Reason for request; • Date/time needed; • Specifics, including the number and type of resources needed, and the narne of the individual to whom they are sent; and • Destination of items. Install equipment. Review all checklist items above. Be sure they are complete. Remain available for problems that may arise with the EOC systems. For instance, fluorescent fixtures often increase stress during disaster operations. The EOC may need to be retrofitted with incandescent lighting. Noise may create problems. Constructing or acquiring sound barriers may be necessary. CONTRA COSTA COUNTY/OP AREA 16 Mgmt/Command Section EOC Support January, 1996 DATE/TIME INITIALS ACTIONS EMERGENCY PERIOD PHASE (Continued) With the demand of incoming personnel and media, additional electrical, or other supplies may be needed. Work with the identified feeding operations staff and communications support staff to be sure all systems are operating effectively. • CONTRA COSTA COUNTY/OP AREA 17 Mgmt/Command Section EOC Support January, 1996 DATE/TIME INITIALS ACTIONS RECOVERY 40 Complete all EOC activity documentation and submit to the Office of Emergency Services within 3 months. Participate in post-emergency review and critique. Prepare a report on operations during the emergency. Submit it to the Office of Emergency Services within 6 months. CONTRA COSTA COUNTY/OP AREA 18 Mgmt/Command Section EOC Support January, 1996 \` 1 4 t �++ [/�l V c ill \� �� i ,,1 4 11 `{`` t PUBLIC INFORMATION OFFICER `• OBJECTIVES This material identifies the public information roles, and sets policies and procedures for managing Emergency Public Information (EPI) before, during and after a disaster. This branch also describes the general public information organization between Contra Costa County and the cities. The objectives of the public information operations will be to: • Inform the public about an emergency and give instructions about what to do. • Work with the media to distribute accurate, timely information about the extent of the emergency and response efforts. • Involve Public Information Officers (PIOs) at all levels of government and private industry in a cooperative information network. • Perform emergency public information actions in or near the Contra Costa County Emergency Operations Center (EOC). • Create a media center near the County Emergency Operations Center and/or the incident site to support news representatives. • Control rumors by responding to public inquiries. • Enlist the cooperation of local, state, national and international media. • Relay emergency guidance to the affected public and provide ongoing updated information through the media. SPECIFIC TERMS Emergency Alerting System The Emergency Alerting System (EAS) is a voluntary public service by radio and television broadcasters and other carriers in cooperation with local, state and federal government agencies. EAS provides local, state and federal authorities with a means to disseminate urgent warnings and emergency public information. The EAS may be used for brief messages which alert or warn the public when both of the following conditions are met: • An immediate and extraordinary threat to life or property exists and • Government officials desire that affected members of the public take immediate and specific protective actions. • CONTRA COSTA COUNTY/OP AREA 1 Mgmt/Command Section Public Information Officer January, 1996 Emergency Digital Information System (EDIS) The EDIS is a digital radio system for delivering official emergency public • information and public safety notices to the news media and the public. EDIS provides a direct link to printers and computers systems in participating radio, television and wire service newsrooms. This helps broadcasters meet the needs of their audiences, including the hearing impaired and non-English speakers. EDIS is a volunteer partnership of the California OES, the California Department of Justice and the broadcast industry in the public interest. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan, page xiii. EMERGENCY ACTIONS For effective public information management, the Contra Costa County Emergency Public Information staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Actions for response to a radiological emergency are located in Radiological Operations. ORGANIZATION AND RESPONSIBILITIES • Local (Cities) Each city within Contra Costa County is a component of the operational area and should create a Standardized Emergency Management System, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. Each city should designate a member of its Emergency Management Team to act as the Local Public Information Officer. This city staff person may or may not have other assigned duties in the city EOC. This person should contact the County Public Information Officer to relay information and may offer support. Contra Costa County/Operational Area The Contra Costa County Emergency Public Information team assumes responsibility for the public information need of the unincorporated sections of the county. If assistance is needed in cities, the Local (city) PIO should request mutual aid. As appropriate, county public information staff will review mutual aid requests from the cities, contact the Local Public Information Officer, and provide response. Whatever PIO support needs the county cannot directly assist with, the County Public Information Officer will contact the State OES Coastal Region Public • Information Officer to pass on the mutual aid information. The Assistant County CONTRA COSTA COUNTY/OP AREA 2 Mgmt/Command Section Public Information Officer January, 1996 Administrator (or alternate) is the County Public Information Officer (PIO), and is a member of the Contra Costa County Emergency Management Team. The County • PIO leads the County Emergency Public Information team. The County Public Information Officer (PIO) will: • Talk with the Emergency Services Director (County Administrator or alternate) about the content of all information before giving it to the media. • Contact and work with other agencies (private, volunteer, government, special districts, etc.) within the affected area before releasing information to the media. • Release detailed information and instructions to the public. • Set up a rumor control system to respond to public inquiries. • Notify state public information officers of information applicable to state- level news releases. • Prepare for arriving dignitaries (for example, gubernatorial or presidential visit, etc.). Work with other agencies to obtain necessary support or resources. • POLICIES AND PROCEDURES General policies and procedures for emergency public information operations in a disaster are provided below. A checklist of actions, and specific information about disaster public information operations are contained in the Operations Guide attached to this branch. Special policies and procedures for radiological emergencies are provided in Radiological Operations. Media Conferences • All media representatives and freelance reporters will have access to a Media Center, not the Emergency Operations Center. • Physical access to the Emergency Operations Center is controlled. Public Information staff should brief media representatives upon their arrival to the EOC and escort them to the Media Center. • No reporter accreditation is required. In all cases all media representatives have equal access to information developed for release. • News conferences and briefings are conducted as often as needed. Most likely, at the start of a disaster, some information may be available about • every hour. After a few hours, the information may be more frequently CONTRA COSTA COUNTY/OP AREA 3 Mgmt/Command Section Public Information Officer January, 1996 available. Following a disaster of long duration, an established schedule of briefings will be set up. • If large number of media representatives and space to accommodate them is limited, a news pool may be set up. The news agencies with the greatest access to a large Contra Costa County audience have priority in obtaining news. Media Release • Work with Situation Analysis staff and other functions in the County Emergency Operations Center (EOC) staff to determine accuracy of data and which data needs to be released to the public. • Follow the guideline for media releases contained in the Operation Guide. • No information will be released without permission of the Emergency Services Director. • Information regarding specific cities or other districts will be cleared with that city or district before release. Other PTOs • • To create clear and accurate information, the County EPI team will make attempts to contact all city PIOs and other PIOs in private industry, special districts, and the volunteer agencies. • All city PIOs are requested to contact the County EPI team before data is released to local media. Communications Systems • Telephones: Public Information Officers (PIOs) rely heavily on the telephone to inform the media and respond to inquiries from the public. Fax machines may be used for coordination by public information officers at all levels. • Radio: • The Radio Amateur Civil Emergency Service (RACES) may be used if telephones are out of service or to supplement telephone communications. • The Emergency Alerting System may be activated for alerting and warning only, not for updating information. EAS can be used for giving out information regarding the type of emergency and immediate action the public should take. Follow the established procedures. (See the OES • CONTRA COSTA COUNTY/OP AREA 4 Mgmt/Command Section Public Information Officer January, 1996 Alert Directory which is published separately or see Communications of this plan.) • * The Emergency Digital Information System (EDIS) may be used for updating information about the situation. * Local commercial radio is the most rapid means of communicating emergency information to the public. Contra Costa County OES has a special arrangement with local station KATD 990 AM for providing information to the public. The station has an emergency power supply to allow it to remain on the air during power outages. • Other Means: * Leaflets in English, appropriate non-English languages, and special large type, as required, to be distributed by volunteers. * Television stations (including cable). * Newspapers, including special emergency public information supplements in English, appropriate non-English languages, and special large type, as required. * Public safety bullhorns. * Personal contact. Media Access Privileges • Ground Access California Penal Code Section 409.5 permits accredited reporters to enter areas which, during a disaster, are closed to the public. The California Peace Officers' Association recommends: "In general, authorized members of the news media are to be permitted free movement in the area as long as they do not hamper, deter, or interfere with the law enforcement or public safety functions." Media Pool: If access restrictions for the media are unavoidable, a "pool" system may be established. Selected media representatives are escorted into the area and they, in turn, share information, photographs, and video or audio tape with other reporters. Access Denial: If access by the media must be denied or restricted FOR ANY REASON, a complete explanation must be given. • CONTRA COSTA COUNTY/OP AREA 5 Mgmt/Command Section Public Information Officer January, 1996 • Air Access Federal Aviation Administration Regulation 91 .91 covers temporary flight • restrictions during disasters and sets forth procedures that pilots must follow. Permission to fly over incident sites MAY BE DENIED by the FAA if such a flight poses a safety hazard to the general public or responders. • CONTRA COSTA COUNTY/OP AREA 6 Mgmt/Command Section Public Information Officer January, 1996 This page left blank on purpose. s • CONTRA COSTA COUNTY/OP AREA 7 Mgmt/Command Section Public Information Officer January, 1996 OPERATIONS GUIDE • PUBLIC INFORMATION OFFICER ENCLOSURE TITLE 1 Staff and Location 2 Supporting Organizations and Responsibilities 3 Public Information Officer Emergency Action Checklist The following are forms used by the Emergency Public Information Team: 4 Emergency Public Information Release Log 5 Status Boards The following information will not be released in public copies of this plan. It may not be in the public's best interest to release some of the following information or numbers to the public. Upon request, copies will be given to emergency response agencies. Copies of the following material will be in the Emergency Operations Center for staff use. Departments/agencies responsible for Public Information will also have this material. 6 Sample Radio/TV Messages - Earthquake 7 Sample Radio/TV Messages - Hazardous Materials Incident 8 Sample Radio/TV Messages - Storm/Flooding 9 Sample Radio/TV Messages - Dam Failure 10 Public Information Officers 11 Media Access Information • Print Media • Broadcast Media • CONTRA COSTA COUNTY/OP AREA i Mgmt/Command Section Public Information Officer January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA ii Mgmt/Command Section Public Information Officer January, 1996 Enclosure 1 STAFF AND LOCATION The following personnel will staff the Public Information Team at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Public Information Officer Assistant County Administrator Deputy County Administrator Support Staff Includes representatives from the following departments/divisions: • Probation • Assessors • Bay Municipal Court • CONTRA COSTA COUNTY/OP AREA 1 Mgmt/Command Section Public Information Officer January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 2 Mgmt/Command Section Public Information Officer January, 1996 Enclosure P-2 • SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Administrator's Department is responsible for ensuring that the missions outlined in this branch are carried out. • • CONTRA COSTA COUNTY/OP AREA 3 Mgmt/Command Section Public Information Officer January, 1996 • This page left blank on purpose. i • CONTRA COSTA COUNTY/OP AREA 4 Mgmt/Command Section Public Information Officer January, 1996 Yy�. Enclosure 3 • PUBLIC INFORMATION OFFICER EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Prepare plans and SOPs outlining Public Information procedures, priorities and techniques for: • Staffing the Situation Room at the County EOC, alternate EOC and Media Center; • Use of the Emergency Alerting System; • Use of the Emergency Digital Information System; and • Communicating with PIOs from other jurisdictions. Develop prescripted emergency information and instructions for use in newspapers, and on radio and television. Make sure Emergency Public Information (EPI) procedures includes the visually impaired, hearing impaired and non- English speaking groups, as appropriate. Ensure that these groups receive periodic status reports. Make sure the prescripted messages address all hazards the county may face, including radiological. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Work with OES training staff to ensure cities, media and other appropriate agencies are included. Coordinate with OES training staff to get PIO team trained in disaster procedures. Ensure that all Emergency Public Information personnel receive training in home/personal emergency preparedness. Prepare and maintain all necessary supplies and equipment at the County EOC. CONTRA COSTA COUNTY/OP AREA 5 Mgmt/Command Section Public Information Officer January, 1996 DATE/TIME INITIALS ACTION PREPAREDNESS PHASE (Continued) • Make sure all department/division buildings have a Risk Management Emergency Action Plan for staff and building safety. It should contain: • What staff are expected to do following an emergency. • Lists of what department operations need to continue and the staff required. • List which staff could be reassigned. Review and update annually. Submit changes to Risk Management and IDES. Identify department/division staff to serve on the Financial Recovery Team during disaster response. Be sure they get trained. Work with media representatives and IDES staff to ensure procedures are in place swift dissemination of information and instructions to the public when an emergency occurs. Work with the public, to the extent possible, to let them • know what to do when an emergency occurs. Work with IDES staff to release EAS messages. Information in Communications Operations Guide. CONTRA COSTA COUNTY/OP AREA 6 Mgmt/Command Section Public Information Officer January, 1996 DATE/TIME INITIALS ACTION • EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place staff on standby. If requested, go the EOC immediately. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin an Activity Log. Bring it with you to the EOC, if activated. Document: • Messages received. • Actions taken. • Contacts with media. Review disaster plans and SOPs with staff. Estimate required materials and procure any needed supplies. When EOC is activated, request EOC staff to get to EOC. • CONTRA COSTA COUNTY/OP AREA 7 Mgmt/Command Section Public Information Officer January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE • Upon notification of an actual emergency, get yourself to the EOC. Identify yourself as the Public Information Officer. Set up your work station. Read this entire checklist and, if necessary, annex material. If not already done, begin an EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Requests for resources; requests filled. • Contacts with cities and other counties. • Contacts with media. • Your time on duty. If not already done, contact KATD to activate local agreement. (For the actual phone numbers, see Enclosure 11, Media Access Information or the Alert Duty Manual, published separately.) • Newsroom: • Main: 0 • News Director: • Fax: Work with Service Chiefs and support staff to ensure accurate information is released to the public. Get approval from Emergency Services Director before releasing any information to the media. Make contact with all media (See Enclosure P-11 of this ops guide for names and numbers). Tape message for use by media calling information line. Place message in answering machine located in media room of the EOC. Update at least every hour and as often as new informal-ion becomes available and needs to be released. Assign someone to respond to public inquiries. CONTRA COSTA COUNTY/OP AREA 8 Mgmt/Command Section Public Information Officer January, 1996 DATE/TIME INITIALS ACTION • EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) Identify staff to record and/or monitor media broadcasts and published news accounts for accuracy. Report any discrepancies for correction. File copies of all materials. Update news releases as the situation evolves. Maintain an Emergency Public Information release log (see Enclosure 4 of this ops guide). File all hard copy material produced by the PIO team. Use blue binder found in the EOC supply box. Acquire resource(s) needed to translate press releases as necessary. Contact Resource Group with request. Request additional personnel, equipment and material to support emergency operations through Resources and Support. Resource requests should include: • * Reason for the request; * Date/time needed; * Specifics, including the number and type of resources needed, and the name of the individual to whom they are being sent; and * Destination of resources. Consider additional methods of distributing emergency instructions as required. Include foreign languages, and methods for contacting hearing impaired. Work with Resources Group in EOC to get translators and printing services if necessary. As necessary contact cities in Contra Costa County and/or agencies for additional information and/or PIO support. (See Enclosure 10 for names and numbers.) Call media briefing and conferences as appropriate. Advise and coordinate with Emergency Services Director. Set up schedule of regular media briefings. • Upon word of possible dignitary visits, identify staff to work with other agencies to meet dignitary needs. CONTRA COSTA COUNTY/OP AREA 9 Mgmt/Command Section Public Information Officer January, 1996 DATE/TIME INITIALS ACTION RECOVERY • Release information to the public on state and federal assistance programs. Work with Recovery Coordinator for details. Survey the local media for suggestions to improve EPI procedures in future emergencies. Identify staff to become part of the Recovery Team. This person will check documents created during the response activities to be sure all necessary data is managed. These activities may go on for years. Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-ernergency review and critique. Prepare a summary report on public information operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete • report on disaster response can be created. CONTRA COSTA COUNTY/OP AREA 10 Mgmt/Command Section Public Information Officer January, 1996 Enclosure 4 • EMERGENCY PUBLIC INFOMATION (EPI) RELEASE LOG (24-Hr.) (Call Letters) (Name) News Given Date Time In* Out* Radio TV Newspaper Service Other By T - Taped or live broadcast P - Phone report O - Office visit • F - Field contact N - News release (indicate no.) CONTRA COSTA COUNTY/OP AREA 11 Mgmt/Command Section Public Information Officer January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 12 Mgmt/Command Section Public Information Officer January, 1996 Enclosure P-5 STATUS BOARDS Following are copies of EOC status boards to assist EPI Staff in releasing information to the news media. Maps of the disaster area and of local radio/TV broadcast coverage areas should be available too. BOARD#1 MAJOR INCIDENTS INC DATE/TIME LOCATION INCIDENT STATUS NO REPORTED DESCRIPTION (T.B.C.) COORDINATOR DATE/TIME REMARKS I 1 RED - FIRE BLACK -OTHER GREEN-TOXIC BLUE-STRUCTURAL DAMAGE CONTRA COSTA COUNTY/OP AREA 13 Mgmt/Command Section Public Information Officer January, 1996 • w za O F- a. < W a m O x a F z LQ A U O -- �¢ x W F x z0 3 Q U_ W �1 < Q Q U W W � x F-1 • < x .J F OwU FF. a Aq < U C] Z w w q m F U F- :1 z a F- U U Q LL. F < W >. U F.., F- AC) n <, U Q U Fw- O Q Z > ZO < F — cn _i G a U U Q c < O Q. < Cn cn O O [� T • CONTRA COSTA COUNTY/OP AREA 14 Mgmt/Command Section Public Information Officer January, 1996 • x x Q w a z 0 F Q U O ..1 W O U � W W W a 0 F- z w ra U z o 0 U x Q 0 m • CONTRA COSTA COUNTY/OP AREA 15 Mgmt/Command Section Public Information Officer January, 1996 LL. C) • O ¢ za w H z w U A W O0 � w x w i~- z 0 H w ¢ � � U M U A N 0 O {1" O W U ¢ ..1 A Q ?� � U Q Z � w H � A ¢ W H O C1.Z Zo H z U wO w A A a ¢ O w • CONTRA COSTA COUNTY/OP AREA 16 Mgmt/Command Section Public Information Officer January, 1996 • N Q z 0 d U z 0 U C7 z w z w �? z U Q z w z 0 U a V w z o U w H Q A z 0 i~ d U O F a � C] Q O m • CONTRA COSTA COUNTY/OP AREA 17 Mgmt/Command Section Public Information.Officer January, 1996 W • Q �D W vi a A A Cn Wx � > kn Qm � akn a W Q U U Av� pa U a v n a in H w q m z A mo "Q' z z V2 0C] N Q x A N Q • A zAm oA — a � Q z -- ww E- O F- ¢ o F L') z0 0L U A F W Q U y 0 U a a U 4 U a O zj Z z CY vFi Q 3 : LL) 3 U a 0 m • CONTRA COSTA COUNTY/OP AREA 18 Mgmt/Command Section Public Information Officer January, 1996 C5 A avFiZ .. N z 0 N U z O V a W H W F, zN U ¢ W Q • U � " w Q O U Q a Q U z O Q U O U a Q Q F' Q O M • CONTRA COSTA COUNTY/OP AREA 19 Mgmt/Command Section Public Information Officer January, 1996 This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 20 Mgmt/Command Section Public Information Officer January, 1996 Enclosure 6 • SAMPLE RADIO/TV MESSAGES EARTHQUAKE NO INFORMATION AVAILABLE This is at the . An earthquake of undetermined magnitude has just been felt in the area. At this time we have no confirmed reports of injuries or damage. Police and fire units are responding to the area. We will keep you updated as reports come in. • Meanwhile, be prepared for aftershocks. If shaking begins again, quickly seek shelter under a sturdy piece of furniture or in a supporting doorway. If your house has been damaged and you smell gas, shut off the main gas valve. Switch off electrical power if you suspect damage to the wiring. Do not use your telephone unless you are in a life and death situation. • CONTRA COSTA COUNTY/OP AREA 21 Mgmt/Command Section Public Information Officer January, 1996 UPDATE ON EARTHQUAKE • This is (identify self, position) at the location: County EOC, etc.) . The magnitude of the earthquake that struck the _ (identify area) area at (am/pm) today has been determined to be on the Richter scale. The epicenter has been fixed at (area) by (scientific authority) . The County Office of Emergency Services has received reports of deaths, _ injuries and homes damaged. No dollar damage figure is yet available. Police and fire units are on the scene to assist residents. (Continue with summary of situation.) Aftershocks continue to be felt in the area. If you feel shaking, quickly seek shelter under a sturdy piece of furniture or in a supporting doorway. Do not use • your telephone unless you are in a life and death situation. • CONTRA COSTA COUNTY/OP AREA 22 Mgmt/Command Section Public Information Officer January, 1996 ROADS CLOSED • This is (identify self,position) at the (scene, EOC, etc.) The recent earthquake has caused severe/moderate damage in several/many areas. As of _ (am/pm) today, the following roads/streets have been closed by law enforcement officials: Please avoid these roads/streets. If you must travel, use alternate routes. Again, those roads/streets that have been closed are Please stay tuned to this station for additional road closure information. • CONTRA COSTA COUNTY/OP AREA 23 Mgmt/Command Section Public Information Officer January, 1996 APPROVED VIEWING SPOTS This is (identify self, position) at the EOC, scene, etc.)—. The following earthquake damaged areas are still extremely hazardous and should be avoided: Please do not try to sightsee in these areas. You could be hurt. If you feel you must observe the damage, the following are approved viewing spots: Again, please avoid the earthquake damaged areas. You may place your life and that of others in danger. Thank you for your cooperation. • CONTRA COSTA COUNTY/OP AREA 24 Mgmt/Command Section Public Information Officer January, 1996 SUMMARY STATEMENT FOR MEDIA At approximately (am/pm) today, an earthquake registering _ on the Richter scale struck the area, with its epicenter at Fire and police units were immediately dispatched to assess injuries and damage. (Indicate injuries, deaths, property damage, fires, etc., reported to date.) W aftershocks have been felt, the largest occurring date at time . Additional damage was reported (or specify damage). Over W response personnel from police and fire agencies were called into action, and the staff of the County Office of Emergency Services was put on • emergency status. The Red Cross opened shelters at for people unable to remain in their homes and reported lodging and feeding over W people. At (time) on (date) , the County Board of Supervisors proclaimed the existence of a LOCAL EMERGENCY and requested that the Governor proclaim a STATE OF EMERGENCY. The Board also asked the Governor to request the that the President declare a Major Disaster/Emergency. Damage to private and public buildings has been estimated to exceed $ • CONTRA COSTA COUNTY/OP AREA 25 Mgmt/Command Section Public Information Officer January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 26 Mgmt/Command Section Public Information Officer January, 1996 ++r Enclosure 7 • SAMPLE RADIO/TV MESSAGES HAZARDOUS MATERIALS INCIDENT (Fill in blanks as appropriate and when information becomes available. The different letters indicate options. Select one or more as appropriate. Shading on form is done so you can easily see one line is separate from other when making choices.) INITIAL MESSAGE DATE: TIME: This message is from the Contra Costa County Health Services Department and the Office of Emergency Services. There has been a: A. spill/release of (chemical name)' B. fire/explosion; . C. (other) at the (facility name) located at (facility address) in • (city) The incident occurred at (time) , and A. (agency) are on scene .. __ __ _ . .._ _ _ .. .. ........_ .. _ ..... - .............. ........................ ............................ ................................ .......................... ................ ........ . ..... ..................... I. B (agen'cy) are responding to the:sc'ene . C. (other) It is important that you know the (chemical or smoke) may pose a public health hazard. Avoid breathing or contacting the (vapor or smoke). Until further information becomes available, the Health Department recommends that people avoid the area of: (boundaries including streets and/or familiar landmarks) Go indoors immediately, close all doors and windows, and turn off the heating and air-conditioning systems. Remain indoorsand stay tuned to this station. We will update you on the status of this situation as soon as possible. We repeat, stay tuned to KATD AM 990 for further information. CONTRA COSTA COUNTY/OP AREA 27 Mgmt/Command Section Public Information Officer January, 1996 UPDATES AS INFORMATION BECOMES AVAILABLE (Add to initial message) STATUS: • A. The incident has been contained/extinguished. B The incident isunder ntrol and 's p e � e cocted:to be contained/extinguished`within (time fraYnel C. Emergency responders are working to get the situation under control. . D ('Other) HEALTH IMPACT: A. The (chemical or smoke) may be detected by a odor and/or a (color) cloud. B. The (c'hemical or moke) may not be detectable by the human senses. C. Health effects include (e.g. respiratory irritation/eye or skin irritation/other) If you are experiencing any of these symptoms, you may wish to contact your physician. EVACUATION INFORMATION: • A. If your building is affected, or if you have a history of respiratory problems, you may wish to leave the area. B Due to the extended duration of the flr�e/release, the Health Dept recomrnentl5 that. persons rn the area of go to the home of a friend ;or relative outside of the affected area; or to the shelter at C. The following roads are closed until further notice: a. These roads are expected to be reopened b. Suggested alternate routes are: CONTRA COSTA COUNTY/OP AREA 28 Mgmt/Command Section Public Information Officer January, 1996 5 ALL CLEAR • The incident at has been contained/extinguished. Residents may now safely return to the area/resume their normal activities. INFORMATION ONLY MESSAGE This message is from the Contra Costa County Health Services Department and the Office of Emergency Services. There has been a: A. spill/release of (chemical name) B. fire%explosion. C. (other) at the facility name) located at (facility address) in cit The incident occurred at (time). (Agency(ies)) are on scene. (Other) It is important that you know the incident does not pose a public health hazard at this time. However, the Health Department strongly recommends that you avoid the area and be prepared to shelter in place. To shelter in place: stay indoors, close all doors and windows, and turn off any heating or air-conditioning systems. We will update this message as soon as more information becomes available. We repeat, stay tuned to KATD AM 990 for further information. SHELTER-IN-PLACE INFORMATION; • Close all doors, windows, and vents. • Turn off all ventilation (heating, air-conditioning). • Put out any fires in fireplaces and close the dampers. • Stay tuned to KATD AM 990 for further instructions. • Remain indoors until advised that it is safe to do otherwise. • CONTRA COSTA COUNTY/OP AREA 29 Mgmt/Command Section Public Information Officer January, 1996 • This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 30 Mgmt/Command Section Public Information Officer January, 1996 Enclosure 8 • SAMPLE RADIO/TV MESSAGE STORM/FLOODING ROADS CLOSED This is (identify self, position) from the (office, department) The recent storm has caused severe/moderate flooding in several/many areas of Contra Costa County. As of (am/pm) today, the following roads/streets have been closed by law enforcement officials: Please avoid these roads/streets. If you must travel, use alternate routes. Again, those roads/streets that have been closed are Please stay tuned to this station for additional road closure information. CONTRA COSTA COUNTY/OP AREA 31 Mgmt/Command Section Public Information Officer January, 1996 APPROVED VIEWING SPOTS This is (identify self) from the (office, department) . The following storm- • damaged areas are still extremely hazardous and should be avoided: Please do not sightsee in these areas. You could be hurt. If you feel you must observe the storm damage, the following are approved viewing spots: Again, please avoid the storm-damaged areas. You may place your life and that of others in danger. Thank you for your cooperation. • CONTRA COSTA COUNTY/OP AREA 32 Mgmt/Command Section Public Information Officer January, 1996 FLOODING • EVACUATION ORDERED (To be announced by Chairman, Board of Supervisors, County Administrator, Sheriff, or other local authority.) This is (identify self, office) . The flooding situation continues in (give location) and may worsen. For your safety, I am asking that you leave the _ (give boundaries of the area) area as soon as possible. (Provide evacuation routes.) Be sure to take essential items -- medicine, special foods, personal items, baby supplies, clothing, money and valuable papers -- but do not overload your car. Secure your home before you leave. Be sure to check on any neighbors who may need assistance. • If you cannot stay with relatives or friends outside the evacuation area, go to (one of) the Red Cross shelter(s) at (give location(s) Pets will not be allowed in Red Cross shelters. If you cannot arrange for someone outside the evacuation area to take care of your pet, (give instructions) Do not allow your pet to run loose. If you cannot arrange for your la_ g animals to be cared for, (give instructions) If you have no means of transportation or if you are physically unable to evacuate, ask a neighbor to assist you or call Otherwise, please do not use your telephone except to report an emergency. I repeat. If you live in the area (give boundaries), you are requested/required to evacuate for your own safety. Stay tuned to this station for more information and instructions. Thank you for your cooperation and your courtesy to others. Repeat complete message. CONTRA COSTA COUNTY/OP AREA 33 Mgmt/Command Section Public Information Officer January, 1996 r This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 34 Mgmt/Command Section Public Information Officer January, 1996 Enclosure 9 • SAMPLE RADIO/TV MESSAGES DAM FAILURE SMALL DAM CRACK This is (identify self, losition) at the (give location) We have reports of a small crack in the dam. At this time this information is unconfirmed. (Police/fire) units are responding to the area. We will keep you updated. Please do not use your telephone unless you need emergency help. Stay tuned to this station for emergency instructions and information on the situation. CONTRA COSTA COUNTY/OP AREA 35 Mgmt/Command Section Public Information Officer January, 1996 EVACUATION ORDERED (To be announced by the Chairman, Board of Supervisors, • County Administrator, Sheriff or other local authority.) This is (identify self, position) . The crack in the dam appears to be growing larger. (Knowledgeable authority) has warned that complete rupture could occur within the next few days/few hours/week. For your safety, I am asking that you leave the (give boundaries of area) area as soon as possible. The Red Cross is setting up shelters at If you cannot stay with relatives or friends outside the evacuation area, go to one of these shelters. Take only essential items — medicine, special foods, personal items, baby supplies, clothing, money, and valuable papers. Do not overload your car. Secure your home before you leave. Lock windows and doors, turn off water and gas, and disconnect all electrical appliances except refrigerators and freezers. Be sure you have a full tank of gas. Pets will not be allowed in Red Cross shelters. If you cannot arrange for someone outside the evacuation area to take care of your pet, (give instructions) . Do not allow your pet to run loose. If you cannot arrange for care of your large animals, (give instructions) If you have no means of transportation, ask help from a neighbor or friend, or walk to one of the following pickup points: _ Bring only what you can carry. A bus will take you to a Red Cross shelter. If you are physically unable to go to a pickup point, call . Otherwise, please do not use your telephone. Lines must be kept free. These instructions will continue to be repeated, along with additional information about the situation. Stay tuned to this station. Your cooperation and courtesy to others will help us to evacuate the area safely and quickly. • CONTRA COSTA COUNTY/OP AREA 36 Mgmt/Command Section Public Information Officer January, 1996 Enclosure 10 • The following is a list of PIOs from different public and private agencies and organizations. These individuals may be called upon for assistance in distributing emergency public information. PUBLIC INFORMATION OFFICERS CITY ADDRESS PHONE # CONTACTS Antioch 3rd & H St 778-4531 David Rowlands Antioch 94509 Brentwood 708 3rd 634-6900 Anita Jones Brentwood 94513 Clayton 1007 Oak 672-4455 Sgt. Pete Handy Clayton 94517 Concord 1950 Parkside Dr 671-3150 Joe Kreins or Concord 94519 Pam Muse Danville 510 La Gonda Way 820-0154 Joseph Calabrigo, Danville 94526 City Mgr. EI Cerrito 10900 San Pablo 215-4380 Pat O'Keefe EI Cerrito 94530 Hercules 111 Civic Drive 799-8200 Kay Woodson Hercules 94547 Lafayette 3675 Mt Diablo BI. 284-1968 Steve Falk Lafayette 94549 Martinez 525 Henrietta 228-8578 Jim Caroompas Martinez 94553 Moraga 2100 Donald Dr. 376-2515 Chief Barry Kalar Moraga 94556 Orinda 26 Orinda Way 253-4220 Kelly Sills Orinda 94563 Pinole 880 Tennent Ave 724-8970 Chief Mike Pinole 94564 Radcliffe • CONTRA COSTA COUNTY/OP AREA 37 Mgmt/Command Section Public Information Officer January, 1996 March 6, 1996 CITY ADDRESS PHONE # CONTACT Pittsburg 2020 Railroad Ave 439-4890 Dave Hobbs Pittsburg 94565. Pleasant Hill 100 Gregory Ln 671-5272 Barbara Checchi Pleasant Hill 94523 Richmond 2600 Barrett Ave 620-6516 Leveron Bryant Richmond 94804 San Pablo 5 Alvarado Square 215-3108 Commander Joe San Pablo 94806 Aita San Ramon 2222 Camino Ramon 275-2279 Karen McNamara San Ramon 94583 Walnut Creek 1666 N. Main 943-5895 Brad Rovanpera Walnut Creek 94596 STATE State OES Sacramento 916-427- Tom Mullins 6659 Coastal Oakland 286-0895 Region OTHER Contra Costa Contra Costa 674-8041 Margaret Wilkins Water East Bay Oakland 891-0678 Gayle Montgomery MUD 891-0613 David Kelsey PG&E Concord 874-2302 Harry Arnott • CONTRA COSTA COUNTY/OP AREA 38 Mgmt/Command Section Public Information Officer January, 1996 Enclosure 11 MEDIA ACCESS INFORMATION PRINT MEDIA CONTACT LIST NAME MANAGING NEWS FAX EDITOR ROOM NUMBER NUMBER Antioch Daily Ledger/ Post Dispatch Mark Stafforini 757-2525 706-2305 PO Box 2299 754-9483 (fax) Antioch 94531-2299 Associated Press 318 Fox Plaza Rick Stratling 621-7432 552-9430 1390 Market Street San Francisco 94110 Bay Cities News 552-8900 1232 Market Street Dick Fogel (229-3998) 552-8912 San Francisco 94102 Mtz Bureau Brentwood News PO Box 517 Glen Gehlke 634-2125 634-1149 Brentwood 94513 Contra Costa Times 943-8250 2640 Shadelands Dr. Clay Haswell 943-8377 933-0239 Walnut Creek 94598 Contra Costa Sun PO Box 599 Jim Grodnik 284-4444 284-1039 Lafayette 94549 Martinez News Gazette (707) 615 Estudillo Robert Osmond 228-6400 557-6380 Martinez 94553 Newsweek 788-4437 San Francisco Bureau Patricia King 788-2651 only in 388 Market St., Ste 1650 Emergency San Francisco 94111 Oakland Tribune PO Box 24424 Eric Newton 645-2222 645-2771 Oakland 94623 San Francisco Chronicle 777-7319 901 Mission Street Matthew Wilson (372-5722) 777-7131 San Francisco 94103 Mtz Bureau CONTRA COSTA COUNTY/OP AREA 39 Mgmt/Command Section Public Information Officer January, 1996 March 6, 1996 NAME MANAGING NEWS FAX EDITOR ROOM NUMBER NUMBER San Francisco Chronicle 777-7319 901 Mission Street Matthew Wilson (372-5722) 777-7131 San Francisco 94103 Mtz Bureau San Francisco Examiner 777-7763 110 5th Street Frank McCulloch (229-3655) 777-2525 San Francisco 94103 Mtz Bureau San Ramon Valley Times 322 So. Hartz Paula Mabry 820-4011 837-4334 Danville 94520 San Ramon TO Valley Herald 4770 Willow Rd. Robert Cochnar 734-8600 734-8043 Pleasanton 94588 USA Today (703) (703) 1000 Wilson Blvd. Tom McNamara 276-3400 276-5527 Arlington„ VA 22229 West County Times • PO Box 128 Al Paccionni 758-8400 262-2719 Pinole 94564 United Press Intl 1212 Fox Plaza Tim Findley i 552-5900 552-3585 San Francisco 94102 CONTRA COSTA COUNTY/OP AREA 40 Mgmt/Command Section Public Information Officer January, 1996 March 6, 1996 BROADCAST MEDIA CONTACT LIST TELEVISION STATIONS BUS. PHONE NO. FAX NUMBER KGO-TV 7 900 Front Street 954-7777 781-2970 San Francisco 94111 KPIX-TV 5 855 Battery Street 362-5500 765-8916 San Francisco 94111 KRON-TV 4 1001 Van Ness Avenue 561-8000 835-0844 San Francisco 94109 561-8670 561-8136 KTVU-TV 2 PO Box 22222 874-0247 874-0242 Oakland 94623 KOFY-TV 20 2500 Marin Street 821-2020 821-2020 San Francisco 94124 RADIO STATIONS BUS. PHONE NO. FAX NUMBER KABL-AM 960/FM 98.1 788-5225 981-2930 KALW-FM 91.7 648-1177 No Fax KALX-FM 90.7 642-1111 No Fax KCBS-AM-740 765-4000 765-4080 KGO-AM 810 954-8100 781-7957 KATD-AM 990 827-9900 KMEL-FM 106.1 391-1061 392-7044 KNBR-AM 68 951-7000 951-7024 KNEW-AM 910 291-0202 465-9764 KOFY-AM 442-1800 821-2020 KSAN-FM 95 836-0910 465-9764 K101-FM 101.3 956-5101 392-7104 KSFO-AM 560/KYA-FM 93.3 398-5600 391-5464 • KWUN-AM 1480 685-1480 682-5987 CONTRA COSTA COUNTY/OP AREA 41 Mgmt/Command Section Public Information Officer January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 42 Mgmt/Command Section Public Information Officer January, 1996 t . E ,t/� rC t Objectives SAFETY OFFICER The following material sets procedures for the Safety Officer's response in disasters. The Safety Officer is a key position that supports other city staff in the Emergency Operations Center (EOC). The objectives of the Safety Officer's actions are to: • Be sure that emergency operations are conducted with safety of the worker in mind, especially heavy rescue sites. • Be sure field response includes experts in the field. • Evaluate the available equipment against the necessary work in the field. Will personnel be safe with the given materials and supplies? • Assist the Emergency Services Director and Operations Chief to identify the risk associated with problems in the field. • Work with inspectors to determine safety of buildings for occupancy. • Be sure unsafe and searched structures are marked. Specific Terms • The following definitions are given to help you understand the terms used in this document and in emergency management. Disaster A situation that quickly overwhelms locally available resources. This situation requires immediate action to assess the current conditions, contact outside agencies, request assistance, track ongoing activities, and return to pre-event status. Emergency Management For the purposes of this plan, emergency management means Disaster Management. Emergency management requires a crisis response beyond the scope of any single field agency or service (more than just the police department, fire department, etc.). A crisis may include any event that threatens the safety or life in the community. For definitions of other emergency management terms, see the Glossary in the Introduction Section part of the plan, page 5. CONTRA COSTA COUNTY/OP AREA 1 Mgmt/Command Section Safety Officer January, 1996 Emergency/Disaster Response Actions Safety Officer activities will usually progress in the phases outlined in the Basic Plan, page 10. The person assigned to the Safety Officer role has actions to complete before during and after a disaster. Tasks to complete before a disaster are listed below. Detailed emergency response actions are listed in the Safety Officer Operations Guide that accompanies this material. Response actions specific to a radiological emergency are contained in the Radiological Operations Guide in the Operations Section to this plan. Preparedness Phase The preparedness phase exists during non-emergency time. Staff are encouraged to take time and prepare themselves and their families for disaster operations, familiarize selves with the contents of this plan, develop and update resource lists, and participate in drills. During this time Safety Officer staff are asked to: • Identify, attend and enlist others for training in hazard assessment. • Identify inspectors to attend ATC-20 training for building inspection and marking. • Participate in Heavy Rescue training. Identify additional city staff to attend. • Keep a current list of addresses and phone numbers of local inspectors, house movers and others trained in engineering. Emergency/Disaster Response Phase Upon notification of warning or knowledge of a disaster, Safety Officer staff return or remain at work to fulfill the Disaster Service Worker response requirement. If at home when a disaster occurs, city staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, city staff will be assigned to check upon other city staff families. Once at the Emergency Operations Center (EOC), the Safety Officer staff follow the actions listed in the Operations Guide that accompanies this document. Recovery Phase Recovery starts once emergency response begins, and may continue long after the EOC closes. Historically, complete recovery takes many years. Financial, developmental, and social recovery and reconstruction takes time. Actions required of the Safety.Officer staff are listed in the Operations Guide that accompanies this document. CONTRA COSTA COUNTY/OP AREA 2 Mgmt/Command Section Safety Officer January, 1996 When identifying buildings for destruction, work with other staff on salvaging what • is possible and locating hazards in removing debris, such as hazardous materials. Work with outside agencies to identify dumps that can take the materials without harm. Organization and Responsibilities Contra Costa County/Operational Area In Contra Costa a person from Risk Management will serve as the Safety Officer and is a member of the Emergency Management Team. The Safety Officer is expected to: • Attend briefings and give input on the potential hazards to city staff. • Identify what protective equipment is needed for the required job and halt work until the material is available. • Work with Logistics, Planning and Operations Section staff to identify the hazardous jobs and get the materials needed. • Request the Emergency Services Director to get necessary Mutual Aid. State and Federal State and Federal agencies will appoint Safety Officers. When state or federal aid is • necessary, the type of work to be done needs to be identified. The necessary equipment to do the job also needs to be relayed. Be sure all the information is given. Policies and Procedures General policies and procedures for the Safety Officer activities operations in a disaster are provided below. A checklist of actions and specific information about Safety Officer disaster actions are contained in the Safety Officer Operations Guide which accompany this material. Special policies and procedures for radiological emergencies are provided in Radiological part of the Operations Section in this plan. Emergency Response Upon notification of a warning or knowledge of a disaster, Government Code requires city staff to return or remain at work. If at home when a disaster occurs, city staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, county staff will be assigned to check upon other city staff families. Once at the Emergency Operations Center (EOC), the Safety Officer staff follow the actions listed in the Operations Guide that accompanies this document. • CONTRA COSTA COUNTY/OP AREA 3 Mgmt/Command Section Safety Officer January, 1996 • This page left blank on purpose • CONTRA COSTA COUNTY/OP AREA 4 Mgmt/Command Section Safety Officer January, 1996 • SAFETY OFFICER OPERATIONS GUIDE The following material gives the Safety Officer the necessary documents that may be needed as a reference when disaster response occurs. Attachment Title 1 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 2 Support and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 3 Emergency Action Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 4 Emergency Action Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 • • CONTRA COSTA COUNTY/OP AREA 5 Mgmt/Command Section Safety Officer January, 1996 Attachment 1 • SAFETY OFFICER Location Emergency Operations Center activity will take place at the primary or secondary site, if the primary is not operational. Primary: Office of Emergency Services 50 Glacier Dr. Martinez, CA 94553 Secondary: 4545 Delta Fair Rd. Antioch, CA Safety Officer The following staff have been designated as the county/operational area Safety Officer: • Risk Management Staff • • Risk Management Stafff Support Staff See chart next page. • CONTRA COSTA COUNTY/OP AREA 6 Mgmt/Command Section Safety Officer January, 1996 Attachment 3 SAFETY OFFICER EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS Warning Received Ask whether the EOC will be opened. Determine hazard will affect the EOC. Prepare your family and self to return or remain at work. Read this entire checklist and Safety Officer material. Disaster Occurred Get yourself to the EOC. • Identify yourself as the SAFETY OFFICER. • Set up your work station. • Begin an EOC Activity Log. mw Messages received. aw Action taken. aw Requests filled. sw Your time on duty. Obtain situation briefing from Director of Emergency Services Read this entire checklist. Identify hazardous or potentially hazardous situations Participate in EOC Briefings. Review Action Plans; see Attachment 4. Exercise authority to stop response/work to prevent unsafe acts. • CONTRA COSTA COUNTY/OP AREA 7 Mgmt/Command Section Safety Officer January, 1996 DATE/TIME INITIALS ACTIONS Work with Operations Chief to be sure heavy rescue sites are safe: • Have only one Incident Commander at the site. • An engineer is present to assist fire, police and maintenance staff. • Experienced heavy rescue staff are present from fire, police or maintenance. Work with Care and Shelter staff on location of shelters and that the sites have been checked for safety. Check for damaged/unsafe buildings. Investigate accidents. Forward all reports to the Emergency Services Director. • CONTRA COSTA COUNTY/OP AREA 8 Mgmt/Command Section Safety Officer January, 1996 DATE/TIME INITIALS ACTIONS Recovery Prepare a report on your activities during the disaster and submit to Administrative Services. Participate in post emergency briefing and critique sessions. Complete all activity documentation and submit to Administrative Services. Be sure all damage to buildings have been reported to the Damage Assessment staff for filing claims. • CONTRA COSTA COUNTY/OP AREA 9 Mgmt/Command Section Safety Officer January, 1996 Attachment 4 EMERGENCY ACTION PLAN I. STRATEGY: A. Defensive 1. Clarify the Current Problems. 2. What is being done; what else can be done. 3. Who is currently involved? Who else can assist? Who will or can take new action? B. Offensive 1. Identify the Potential Problems based upon what has already happened. 2. What can be done. 3. Who will do each action to be taken. II. STATEMENT OF PRIORITIES: (As established by the Emergency Plan.) A. The current priorities are: 1. Locate and assist trapped people whose lives are in immediate danger. 2. Send resources to life threatening fires, floods, spills, and unsafe/partially • collapsed buildings. 3. Send resources to assist those with life threatening injuries. 4. Combat major threats to property. 5. Assist those less seriously injured (than those in 3 above). 6. Restore essential services: Communications, phone lines, utilities, etc. 7. Recover, secure, and identify fatalities. Notify kin. 8. Return, reestablish, or provide continued regular county services and other forms of county activity associated with the Continuity of Government. B. The priorities will change to: III. -TASKS, ASSIGNMENTS AND TIMETABLES: IV. ACTION PLAN REVIEW AT hours. • CONTRA COSTA COUNTY/OP AREA 10 Mgmt/Command Section Safety Officer January, 1996 r � � n � �` r x0.0 � a i •v i • LOGISTICS CHIEF Objectives The following material outlines the duties and actions carried out by the Logistics Chief in response to disasters. The Logistics Chief is a key position that helps manage finding and obtaining services, equipment and supplies to support emergency operations. The objectives of the Logistics Section will be to: • Procure and allocate resources to support emergency operations. • Oversee distribution of supplies and equipment. • Obtain supplies for mass care facilities, multipurpose staging areas, and medical facilities. • Establish control over resources during a State of War Emergency and during peacetime emergencies. is • Ensure that purchases, contracts and accounting procedures are completed according to County, state and federal regulations and guidelines. • Maintain complete and accurate records of resource requests and acquisitions. Specific Terms The following definitions are given to help you understand the special terms used in this document and in emergency management. Disaster A situation that quickly overwhelms locally available resources. This situation requires immediate action to assess the current conditions, contact outside agencies, request assistance, track ongoing activities, and return to pre-event status. For the purposes of this material and consistency in the plan, "emergency" and disaster have the same meaning. CONTRA COSTA COUNTY/OP AREA 1 Logistics Section Logistics Chief January, 1996 Emergency Management • For the purposes of this plan, emergency management means Disaster Management. Emergency management requires a crisis response beyond the scope of any single field agency or service (more than just the police department, fire department, etc.). A crisis may include any event that threatens the safety or life in the community. Multi-Purpose Staging Area (MSA) This term is similar to Staging Area (see below), which is a designated location, such as a fairgrounds or industrial park, that has large parking areas and shelter for equipment and operators, which provides a base for coordinating emergency operations, a rally point for Mutual Aid coming into an area, and a site for post- disaster population support and recovery activities. Resource Any service, equipment, supply or personnel required to carry out or support emergency operations. Staging Area Similar to a multi-purpose staging area, these terms are often used interchangeably. A staging area, however, is usually small, set up at a single incident site, and is generally used only for incoming resources, personnel and other Mutual Aid. For definitions of other emergency management terms, see the Glossary in the Introduction Section part of the plan. Emergency/Disaster Response Actions The Logistics Chief's activities will usually progress in the phases outlined in the Basic Plan. The people assigned to the Logistics Chief role have actions to complete before during and after a disaster. Tasks to complete before a disaster are listed below. Detailed emergency response actions are listed in the Operations Guide that accompanies this material. Response actions specific to a radiological emergency are contained in the Radiological Operations Guide in the Operations Section to this plan. Preparedness Phase The preparedness phase exists during non-emergency time. Staff are encouraged to take time and prepare themselves and their families for disaster operations, familiarize themselves with the contents of this plan, develop and update resource lists, and participate in drills. During this time the Logistics Chief is asked to: CONTRA COSTA COUNTY/OP AREA 2 Logistics Section Logistics Chief January, 1996 • Prepare Standard Operating Procedures (SOPs) that clarify: MW The necessary paperwork to complete purchases. aw How paperwork, such as purchase orders, will note where supplies will be sent, how they will be used, where they will be used and who will use them. (All this is needed for federal and state reimbursement.) ray Who has authority to purchase large cost items. o Who has authority to purchase any materials. aw Who can request purchase from Supply staff; anyone in the EOC? How purchase requests will be relayed from the Emergency Operations Center (EOC) to vendors if normal communications are disrupted. How\where field responders can request\obtain supplies if normal communications are disrupted. Shelter or The chain of command to open a shelter that Red Cross will support. 5V Which County facilities may be used as a shelter. Bw Which Leisure Services programs must continue, which may be disrupted and anticipated level of service after a disaster. Mutual Aid ow A tracking system for monitoring requests for Mutual Aid, where they are sent, how they are used, and when returned, etc. (Work with the Operations and Planning Chiefs to create this procedure.) • • Review the Resources Manual at least annually. Update information as needed. • Review Standard Operating Procedures (SOPs) with the Emergency Services Director, Logistics Section staff and Operations, Planning and Finance Chiefs. • Participate in drills and post exercise briefings to help refine disaster response plans. • Assist with revising this plan as the need arises. Emergency/Disaster Reslonse Phase Upon notification of warning or knowledge of a disaster, all County staff are asked to return or remain at work to fulfill the Disaster Service Worker response requirement. If at home when a disaster occurs, County staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, County staff will be assigned to check upon other County staff families. Once at the Emergency Operations Center (EOC), the Logistics Chief follows the actions listed in the Operations Guide that accompanies this document. • CONTRA COSTA COUNTY/OP AREA 3 Logistics Section Logistics Chief January, 1996 Recovery Phase • Recovery starts once emergency response begins, and may continue long after the EOC closes. Historically, complete recovery takes many years. Financial, developmental, and social recovery and reconstruction takes time. Actions required of the Logistics Chief is listed in the Operations Guide that accompanies this document. Organization and Responsibilities Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. Each city should designate a member of its Emergency Management Team to act as the Local Logistics Section Chief. This city staff person may or may not have other assigned duties in the city EOC. Contra Costa Cou nty/O perational Area Contra Costa County assumes response to the needs of the unincorporated sections of the county. The County will open and staff a central County Emergency • Operations Center (EOC) as a disaster evolves. The Operational Area center may open as well. The Risk Manager for the county assumes the Logistics Section Chief responsibilities. The Logistics Chief is expected to: • Manage the procurement and allocation of resources within the county and operational area. • Supervise staff that will complete and maintain accurate records of resource transactions. • Request support and Mutual Aid from the State Coastal Region Logistics Section. • CONTRA COSTA COUNTY/OP AREA 4 Logistics Section Logistics Chief January, 1996 • State and Federal State and Federal agencies will appoint contacts as the need arises. They may or may not use the same staff titles that the county uses. County staff will help communicate with state and federal agencies. Details of the supply and procurement function at the.state level can be found in the State Emergency Plan, Annex K (1989). Policies and Procedures General policies and procedures for the Logistics Section Chief's activities in a disaster are provided below. A checklist of actions and specific information about the Logistics Chief's disaster actions are contained in the Operations Guide which accompany this material. Special policies and procedures for radiological emergencies are provided in Radiological part of the Operations Section in this plan. Emergency Response Upon notification of a warning or knowledge of a disaster, Government Code requires County staff to return or remain at work. If at home when a disaster occurs, County staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, County staff will be assigned to check upon other County staff families. Once at the Emergency Operations Center (EOC), the Logistics • Chief follows the actions listed in the Operations Guide that accompanies this document. Priorities Priorities for the provision of resources will be set by discussions between the Emergency Services Director and the Operations, Planning and Logistics Chiefs in the EOC. The Logistics Chief will be kept informed of changing priorities, and will ensure that resources are allocated according to those priorities. Staging Areas • Whenever possible, staging areas will be used for the receipt and distribution of resources, rather than delivering all resources directly to an incident site. • The Logistics Chief will work with the Operations and Planning Chiefs to manage the set-up and use of staging areas for incoming Mutual Aid and other resources. • CONTRA COSTA COUNTY/OP AREA 5 Logistics Section Logistics Chief January, 1996 Tracking Mutual Aid/Other Resources • Mutual Aid resources must be tracked in the same manner as resources • purchased from private vendors in order to allow Mutual Aid resources to be returned to their owner after the disaster. • Work with Resources Status and Supply staff to be sure they can locate resource in the field at any time. • • CONTRA COSTA COUNTY/OP AREA 6 Logistics Section Logistics Chief January, 1996 Enclosure 1 • STAFF AND LOCATION As required, the following personnel will staff the Supply and Procurement function at the primary County EOC, or the alternate EOC if activated: Resources Room 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Resources Coordinator Assistant County Administrator, Finance Risk Manager Director, General Services Department Situation Room Liaison • Staff from Public Works Supply/Procurement Coordinators Purchasing Manager, General Services Purchasers, General Services Documentation Manager Deputy County Administrator Management Analyst Documentation Support Staff from the County Administrator's Office and the Auditor-Controller. To be supplemented by staff from other departments, as needed. • CONTRA COSTA COUNTY/OP AREA 1 Logistics Section Logistics Chief January, 1996 • This page intentionally left blank. . • CONTRA COSTA COUNTY/OP AREA 2 Logistics Section Logistics Chief January, 1996 Enclosure 2 • SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Administrator's Office carries primary responsibility for ensuring that the missions outlined in this branch are carried out. A variety of local, state and federal agencies can provide resource support to the county in a disaster. See the Personnel and Organizations section of the Contra Costa County Resource Manual for more specific information. Health Services (includes Medical) Sheriff Contra Costa County Fire Public Works Procure specialized resources for their own operations in the satellite EOCs. General Services Provide purchasing staff to Resources and Support. Provide access to county-owned resources. American Red Cross Procures resources needed to operate Red Cross shelters and feeding stations. • CONTRA COSTA COUNTY/OP AREA 3 Logistics Section Logistics Chief January, 1996 • This page intentionally left blank. • CONTRA COSTA COUNTY/OP AREA 4 Logistics Section Logistics Chief January, 1996 Enclosure 3 • RESOURCES AND SUPPORT COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Prepare plans and SOPs outlining Resources and Support procedures, priorities and techniques for: • Staffing the Resources Room at the County EOC; • Procuring needed resources; • Requesting mutual aid; • Supporting mass care facilities; • Communicating with City EOCs and the County Operations Centers; • Maintaining complete and accurate records; • Following applicable county, state and federal regulations and guidelines; and • Establishing control over resources during a State of War Emergency. • Ensure that the County Resource Manual is prepared and updated yearly. Coordinate all Resources and Support plans with the Engineering, Medical, Fire and Law Enforcement Operations Center plans. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Conduct trainings in disaster procedures for Resources and Support personnel. Ensure that all Resources and Support personnel receive training in home/personal emergency preparedness. Prepare and maintain all necessary supplies and equipment at the County EOC. • CONTRA COSTA COUNTY/OP AREA 5 Logistics Section Logistics Chief January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Ask whether Resources Group has been activated. Begin an Activity Log. Bring it with you to the EOC, if activated. Document: • Messages received. • Actions taken. • Requests filled. • Your time on duty. Review disaster plans and SOPs with staff. When EOC is activated, request EOC staff to get to EOC. FLOODING/DAM FAILURE IMMINENT • Assist Construction and Engineering in the procurement and stockpiling of sandbags. Obtain, from the Care and Shelter Coordinator, locations of mass care facilities and prepare to support each facility. Determine material needs and stockpile essential items in accessible areas not subject to flooding. Establish a storage depot for potable water and tank trucks to transport it. Assist in moving resources and supplies from flood-prone areas. • CONTRA COSTA COUNTY/OP AREA 6 Logistics Section Logistics Chief January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Upon notification of an actual emergency, get yourself to the EOC. Identify yourself as the RESOURCES COORDINATOR. Set up your work station. Read this entire checklist and, if necessary, annex material. If not already done, begin an EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Requests for resources; requests filled. • Contacts with cities and other counties. • Contacts with your department operations center. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. • Your time on duty. Determine staffing requirements for the Resources Room. Assign personnel to shifts and request that the Personnel Coordinator recruit additional personnel, if required. Identify staff to work with the Financial Recovery Coordinator to ensure proper documentation and materials are maintained for reimbursement. Go to the Situation Room and work with the Construction & Engineering, Fire and Law Enforcement Coordinators for the activation of Staging Areas for incoming resources and mutual aid (also known as Multi- Purpose Staging Areas). Procure and allocate resources and supplies according to priorities established by the Director of Emergency Services. Request assistance from the OES Mutual Aid Region II Resources and Support Coordinator, as required. Coordinate with the Medical Operations Center regarding procuring medical resources and resources for responding to hazardous materials incidents (Environmental Health). CONTRA COSTA COUNTY/OP AREA 7 Logistics Section Logistics Chief January, 1996 DATE/TIME INITIALS ACTION RECOVERY • Identify staff to become part of the Recovery Team. This person will check documents created during the response activities to be sure all necessary data is managed. These activities may go on for years. Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on Resources and Support activities during the disaster: lessons learned, changes needed to the current plan, etc. Submit to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. Complete all activity documentation and submit to the Office of Emergency Services within 6 months. CONTRA COSTA COUNTY/OP AREA 8 Logistics Section Logistics Chief January, 1996 ►ad rC 1 SUPPLY AND PROCUREMENT OPERATIONS • OBJECTIVES This branch describes the concepts and policies for providing and coordinating the provision of services, equipment and supplies to support emergency operations. This branch also includes a description of the personnel and policies for documenting all resource and support operations in the Contra Costa County Emergency Operating Center. The objectives of supply and procurement operations will be to: • Obtain and allocate resources to support emergency operations. • Oversee distribution of supplies and equipment. • Obtain supplies for mass care facilities, multipurpose staging areas, and medical facilities. • Establish control over resources during a State of War Emergency and during peacetime emergencies. • Ensure that purchases, contracts and accounting procedures are completed according to county, state and federal regulations and guidelines. r • Maintain complete anaccurate r p t d records of resource requests and acquisitions. SPECIFIC TERMS Logistics and Support Includes all functions carried out by the Logistics Operations Group in the County EOC. Includes Supply and Procurement Operations Personnel/Volunteer Operations, Transportation Operations and Utilities Operations. All these functions (except Utilities Operations, are managed by the Logistics Section Chief, as outlined in this branch. i CONTRA COSTA COUNTY/OP AREA 1 Logistics Section Supply January, 1996 Multi-Purpose Staging Area (MSA) A predesignated location, such as a fairground, that has large parking areas and shelter for equipment and operators, which provides a base for coordinated localized emergency operations, a rally point for mutual aid coming into an area, and a site for post-disaster population support and recovery activities. Resource Any service, equipment, supply or personnel required to carry out or support emergency operations. Staging Area Similar to a multipurpose staging area, these terms are often used interchangeably. A staging area, however, is usually small, set up at a single incident site, and is generally used only for incoming resources, personnel and other mutual aid. For an explanation of other emergency managment terms used in this material, please review the Definitions section in the Basic Plan. EMERGENCY ACTIONS Supply and procurement activities will usually be associated with the periods and phases outlined in the Basic Plan. Detailed operational concepts and emergency response actions associated with the various phases are provided in the Operations Guide. Response actions specific to a radiological emergency are contained in the Radiological Operations Guide, Enclosure 13-a, b, and c. • ORGANIZATION AND RESPONSIBILITIES Local (Cities) Each city within Contra Costa County should create an emergency management system, and operate its own Emergency Operating Center (EOC) where city staff coordinate disaster response. Each city should designate a member of its Emergency Management Staff to act as the Supply Coordinator for the city. This city staff person may or may not have other assigned duties in the city. This person should be responsible for Supply and Procurement Operations in that city. City staff will use locally prescribed procurement, contracting and claim procedures in completing the documentation required for reimbursement of expenses from the state and federal governments. The Local Supply and Procurement Coordinator will: • Obtain and allocate resources within his/her city. • Maintain complete and accurate records of resource transactions. • Request support or mutual aid from the Contra Costa County Logistics Coordinator• CONTRA COSTA COUNTY/OP AREA 2 Logistics Section Supply January, 1996 Contra Costa County/Operational Area Contra Costa Count assumes responsibility for managing Logistics for the Y p Y 9 9 9 unincorporated sections of the county. As appropriate, county Logistics staff will review. mutual aid requests from the cities, contact the Local Supply Coordinator, and provide a response. If a disaster affects more than one city, the county may activate the Contra Costa County EOC and county staff will assist city activities. Contra Costa County has several positions within its Logistics Group whose job it is to carry out the Supply and Procurement function in the County Emergency Operating Center. The Supply Coordinator will be responsible to: • Coordinate the procurement and allocation of essential supplies, equipment and services. The listed Supply and Procurement staff are located in the Logistics Room in the County Emergency Operating Center. They are joined in that room by the Personnel/Volunteer Coordinator, the Transportation Coordinator and liaisons, and utilities liaisons, who may assist them in carrying out their function. A list of organizations locally available to support supply and procurement operations in a disaster is provided in the Operations Guide, Enclosure K-2, Supporting Organizations and Responsibilities. Mutual Aid Region If local resources, public and private, are inadequate to fill the county's needs, requests for support will be forwarded to the Regional Logistics Coordinator at State OES Region II. If the needs cannot be met through available mutual aid resources within the region, the region will request assistance from the State Operating Center (SOC) in Sacramento, which will forward the request to the appropriate state or federal agency for final action. Details of the supply and procurement function at the state level can be found in the State Emergency Plan, Annex K. POLICIES AND PROCEDURES General policies and procedures for supply and procurement operations in a disaster are provided below. A checklist of actions and specific information about disaster supply and procurement operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Protection, and the Operations Guide. • • Priorities for the provision of resources will be set by the function coordinators in the County Situation Room of the EOC. The Logistics CONTRA COSTA COUNTY/OP AREA 3 Logistics Section Supply January, 1996 Coordinator will be kept informed of changing priorities, and will ensure that resources are allocated according to those priorities. • Whenever possible, staging areas will be' used for the receipt and distribution of resources, rather than delivering all resources directly to an incident site. • The Logistics Coordinator will work with the Construction and Engineering, Fire and Rescue and Law Enforcement Coordinators to manage the set-up and use of staging areas for incoming mutual aid and other resources. • Mutual aid resources must be tracked in the same manner as resources purchased from private vendors so as to allow mutual aid resources to be returned to their owner after the disaster. • CONTRA COSTA COUNTY/OP AREA 4 Logistics Section Supply January, 1996 SUPPLY OPERATIONS GUIDE The following material gives the Supply staff the necessary documents that may be needed as a reference when disaster response occurs. Attachment Title 1 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 2 Emergency Action Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 3 Resource Request Procedures and Forms . . . . . . . . (To Be Developed) 4 Resource Available Procedures and Forms . . . . . . (To Be Developed) 5 Purchase Order Procedures and Sample Form . . . . (To Be Developed) • CONTRA COSTA COUNTY/OP AREA 5 Logistics Section Supply January, 1996 Attachment 1 The following personnel will staff the Supply Coordinator function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Supply Coordinator General Services personnel • CONTRA COSTA COUNTY/OP AREA 6 Logistics Section • Supply January, 1996 Attachment 2 SUPPLY EMERGENCY ACTION CHECKLIST DATE/TTNIE INITIALS ACTIONS Warning Received Ask whether the EOC will be opened or not. Prepare your family and self to return or remain at work. Read this entire checklist and Supply staff material. Disaster Occurred Get yourself to the EOC. • Identify yourself as the Supply staff. • Set up your work station. • Begin an EOC Activity Log. Note: ew Messages received. ow Action taken. ew Requests filled. ew Your time on duty. Read this entire checklist. Obtain situation briefing from the Logistics Section Chief. • What are current priorities for Supply staff: mw What sites have priority. sw Who has authorization for large purchase? cw Who can request materials, only EOC staff, field staff, Mayor, etc.? • What is the schedule for Logistics Section briefings? • CONTRA COSTA COUNTY/OP AREA 7 Logistics Section Supply January, 1996 DATEMNIE INITIALS ACTIONS • Collect copies of written Supply requests. • Be sure Documents and Message Center get copy. • Review requests for thoroughness: ew Who requested; aw Where materials are to go (what incident site); cw How to get there (major cross streets); ow Who is in command at the scene, what will the materials be used for; ow Who will use/operate it. • If incomplete, fill in information if you know it. If you do not know it, go back to person who made request and confirm/complete information. With verbal request, note the above information. Take calls for donation of goods or service. Note similar information. Share information with Time and Cost staff. Be prepared to report on: • Current inventories available at Staging Areas, in county inventories; • Resources available through vendors; • Outstanding Requests for supply. Keep Logistics Chief current on information. Request security support for supplies and Staging Ares from the Law Enforcement staff in the EOC. CONTRA COSTA COUNTY/OP AREA 8 Logistics Section • Supply January, 1996 DATE/TIME INITIALS ACTIONS Recovery Prepare a report on your activities during the disaster and submit to the Finance Section Chief. Participate in post emergency briefing and critique sessions. Complete all activity documentation and submit to the Finance Section Chief. • CONTRA COSTA COUNTY/OP AREA 9 Logistics Section Supply January, 1996 i This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 10 Logistics Section • Supply January, 1996 .�-�'"�� r� "��� OQ '� ���� �n� `�' 0 ` �2, � . ,, TRANSPORTATION COORDINATION • OBJECTIVES This branch describes the organization and policies used to provide transportation resources and manage information about transportation systems to support disaster operations. The objectives of transportation coordination will be to: • Provide, coordinate and direct available transportation resources during emergencies. This may include, but is not limited to those resources required to: * transport potable water; * serve as auxiliary ambulances; * evacuate persons from damaged or threatened areas; • transport supplies, equipment, and disaster workers; * transport damage assessment teams, officials, and other essential personnel; and * support field activities (ie, fire, law, medical). • Maintain the information on supply routes required to aid the movement of resources into an affected area. • Activate pre-emergency agreements make with private organizations or government agencies to supply emergency vehicles. SPECIFIC TERMS No special terms exist in this branch. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. EMERGENCY ACTIONS Contra Costa County transportation staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Actions for response to a radiological emergency are located in Radiological Operations. • CONTRA COSTA COUNTY/OP AREA 1 Logistics Section Transportation Resources January, 1996 ORGANIZATION AND RESPONSIBILITIES Local (Cities) . Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help manage transportation demands, each city should designate a member of its Emergency Management Team to act as the Local Transportation Coordinator. This city staff person may or may not have other assigned duties in the city EOC. The Local Transportation Coordinator will: • Obtain and allocate transportation resources within the city. • Request support or mutual aid from the Transportation Coordination Coordinator at the Contra Costa County EOC/Resources Group. Contra Costa County/Operational Area The Director of the Contra Costa County Public Works is a member of the county Emergency Management Team. During an emergency, personnel from the Public Works Mapping Division, become the County Transportation Coordination Coordinator, and staffs the county EOC. As lead of county transportation coordination, this person manages transportation activities for the unincorporated parts of the county. In the event a disaster affects more than just the county, the county coordinator reviews mutual aid requests from the cities and contacts the Local Transportation Coordinators to gather or supply information. The County Transportation Coordination Coordinator will: • Obtain and allocate transportation resources, as required and available. • Respond to requests from cities for transportation resources, as required and available. • Work with the transportation liaisons who are at the County EOC. These liaisons may include, but are not limited to, CALTRANS, BART and the Concord Naval Weapons Station. • Work with the Engineering Operations Center personnel, the CALTRANS representative, and the County Situation Room to determine accessible routes. • Maintain information on open and closed transportation systems/routes in the county. • CONTRA COSTA COUNTY/OP AREA 2 Logistics Section Transportation Resources January, 1996 • Locate open routes or alternate methods for delivering resources to the • affected area. • Request mutual aid from the Mutual Aid Region Resources Coordinator at State OES, Coastal Region, as required. The California Department of Transportation (CALTRANS), the Bay Area Rapid Transit (BART) and the Concord Naval Weapons Station have agreed to send staff to the Resources Room of the County EOC in a disaster. These liaisons provide an information/communications link between the County EOC and their agency. They may be used to communicate the county's needs to their respective agency, and may provide the county with information on the capabilities or problems their agency has. They may also provide resources to the county, as their agency can make them available. The CALTRANS liaison is valuable for status of state-maintained roads. BART may provide information on the status of the BART system for the movement of people. The Concord Naval Weapons Station is a rich source of all resources. Mutual Aid Region If local resources are insufficient to meet the transportation needs within the county, the County Transportation Coordination Coordinator may request mutual aid through the Regional Resources Coordinator at State OES, Coastal Region. If a present or anticipated emergency is so great that is requires the resources of one or more counties, the Regional Resources Coordinator will be responsible for organizing and coordination the dispatch of resources from within the region to the affected areas. State and Federal State and federal transportation activities are described in the State Emergency Plan, Annex K, Enclosure K-2. POLICIES AND PROCEDURES General policies and procedures for transportation operations in a disaster are provided below. A checklist of actions and specific information about disaster transportation operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Operations. • Transportation industries function under their own managements, and will continue to do so during and after a disaster. The industries operate their systems and facilities to provide the maximum service within their capabilities • and will fill essential needs as specified by appropriate federal, state, county and local government authorities. CONTRA COSTA COUNTY/OP AREA 3 Logistics Section Transportation Resources January, 1996 • Where possible, emergency workers will be organized into groups and transported by local or public transit agencies. • Limited mobility groups (persons requiring public transportation) will be • moved by the best available mode of transit. Distance to be traveled, turn- around-time, location of terminal facilities in reception areas, etc. will be considered in making transportation decisions. Transportation will mainly consist of buses, scheduled air carriers and rail system. • Persons in hazardous areas without access to private automobiles will be picked up at the public school closest to their home. If assistance is needed in reaching school pickup points, it should be provided by publicly owned local vehicles or by local taxi cabs. Buses (school and commuter) will be assigned to designated schools and, when loaded, will go to appropriate Reception and Care Centers in the designated reception areas. The buses may need to make several round trips to accommodate all residents needing to relocate. • CONTRA COSTA COUNTY/OP AREA 4 Logistics Section Transportation Resources January, 1996 OPERATIONS GUIDE TRANSPORTATION COORDINATOR • ENCLOSURE TITLE 1 Staff and Location 2 Supporting Organizations and Responsibilities 3 Transportation Coordinator Emergency Action Checklist • • CONTRA COSTA COUNTY/OP AREA i Logistics Section Transportation Resources January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA ii Logistics Section Transportation Resources January, 1996 Enclosure 1 STAFF AND LOCATION The following personnel will staff the Transportation Coordination Coordinator function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary These personnel are located in the Resources Room, which is at the north end of the primary EOC building, near the Emergency Medical Services offices. TRANSPORTATION COORDINATOR Senior Drafter, Public Works Department Engineering Technician, Public Works Department • • CONTRA COSTA COUNTY/OP AREA 1 Logistics Section Transportation Resources January, 1996 This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 2 Logistics Section Transportation Resources January, 1996 Enclosure 2 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Public Works Department is responsible for ensuring that the missions outlined in this branch are carried out. A variety of local, state and federal agencies can provide transportation support to the county in a disaster. See the Transportation and Personnel and Organizations sections of the Contra Costa County Resource Manual for more specific information. California Highway Patrol Provide information on freeway systems and bridges. General Services Purchasers in Resources and Support may assist in procuring transportation resources. School Districts Provide buses and drivers to assist in movement of people. Transit Agencies Provide status reports and resources, upon request. • CONTRA COSTA COUNTY/OP AREA 3 Logistics Section Transportation Resources January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 4 Logistics Section Transportation Resources January, 1996 Enclosure 3 • TRANSPORTATION COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE With the Resources and Support group, prepare plans and SOPs outlining Transportation's procedures, priorities and techniques for: • Obtaining and maintaining information on open/closed roads; • Locating available transportation resources; • Coordinating with Transportation Liaisons; • Tracking use of transportation resources; and • Requesting mutual aid. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. • Attend trainings in Resources and Support disaster procedures. Ensure that all Public Works personnel receive training in home/personal emergency preparedness. Prepare and maintain all necessary supplies and equipment at the County EOC. Make sure all department/division buildings have a Risk Management Emergency Action Plan for staff and building safety. It should contain: • What staff are expected to do following an emergency. • Lists of what department operations need to continue and the staff required. • List which staff could be reassigned. Review and update annually. Submit changes to Risk Management and OES. • CONTRA COSTA COUNTY/OP AREA 5 Logistics Section Transportation Resources January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin an Activity Log. Bring it with you to the EOC, if activated. Document: • Messages received. • Actions taken. • Contacts with cities and other counties. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. Review disaster plans and SOPs with staff. When EOC is activated, request EOC staff to get to EOC. • • CONTRA COSTA COUNTY/OP AREA 6 Logistics Section Transportation Resources January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Read this entire checklist and, if necessary, branch material. If not already done, begin an EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Requests for resources; requests filled. • Contacts with cities and other counties. • Contacts with your department operations center. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. • Your time on duty. Gather field information about emergency situations the Engineering Operations Center, CHP (in Situation Room) BART and CALTRANS. Use CALTRANS radio if necessary. • Determine conditions of BART, roads, highways and airfield. • Share information with Situation Analysis staff in the Situation Room. Procure, coordinate and allocate available transportation resources within the county's jurisdiction. Coordinate with County Public Works personnel, the CalTrans representative, and the County Situation Room to determine which routes are accessible. Locate open routes and/or alternate transportation methods for the delivery of resources to affected areas. Maintain the information on supply routes required to aid the movement of resources into affected areas. Activate any pre-emergency agreements made with private organizations or government agencies to supply emergency vehicles. Respond to requests from cities for transportation • resources, as required and available. CONTRA COSTA COUNTY/OP AREA 7 Logistics Section Transportation Resources January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE S (Continued) Coordinate with the transportation liaisons who are in the County EOC. This may include, but not limited to: CALTRANS, BART, and the Concord Naval Weapons Station. Request Mutual Aid from the Mutual Aid Region Transportation Coordinator at State OES Coastal Region, as required: • • CONTRA COSTA COUNTY/OP AREA 8 Logistics Section Transportation Resources January, 1996 DATE/TIME INITIALS ACTION RECOVERY Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on transportation operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. CONTRA COSTA COUNTY/OP AREA 9 Logistics Section Transportation Resources January, 1996 This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 10 Logistics Section Transportation Resources January, 1996 PERSONNEL/VOLUNTEER OPERATIONS OBJECTIVES This branch describes the. organization and policies used in providing personnel resources (both volunteer and paid) to support disaster operations. The objectives of personnel/volunteer operations will be to: • Coordinate available personnel resources during emergencies. These may include, but are not limited to, those personnel required to: * Carry out flood-fighting operations or emergency debris clearance; * Support medical operations in first aid stations or casualty collection points; * Provide administrative support in the County EOC or Operations Centers; • Support search and rescue operations; and * Carry out hazardous materials clean-up. • Recruit and place needed personnel, including technical or specialized personnel. • Register and assign spontaneous volunteers. • • Reassign available county personnel to support emergency operations. • Coordinate use of volunteers with other agencies within the county. • Coordinate any required special (expedient) trainings, where possible, for assigned tasks. SPECIFIC TERMS Disaster Service Worker Any person registered with a disaster council or state OES to provide disaster service without pay. Disaster service workers include public employees (who are paid for their services), registered volunteers, and persons pressed into service during an emergency by persons authorized to command such services. Personnel Resources The term includes county employees, who do not have assigned disaster responsibilities, used outside their day-to-day assignments, and volunteers, both preregistered and spontaneous. It also may include paid personnel with special training or skills, such as hazardous materials specialists. CONTRA COSTA COUNTY/OP AREA 1 Logistics Section Personnel/Volunteers January, 1996 Spontaneous Volunteer A person who volunteers for disaster work after a disaster, without having preregistered as a Disaster Service Worker. • For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. EMERGENCY ACTIONS Contra Costa County Personnel Department staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations. Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Actions for response to a radiological emergency are located in Radiological Operations. ORGANIZATION AND RESPONSIBILITIES Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. Each city should designate a member of its Emergency Management Team to act as the Local Personnel/Volunteer Coordinator. This city staff person may or may not have other assigned duties in the city EOC. • The Local Personnel/Volunteer Coordinator will: • Obtain and allocate personnel resources within the city. • Register any volunteers being used in disaster operations in the city as Disaster Service Workers. • Coordinate with locla volunteer agencies to provide and use volunteers. • Request support or mutual aid from the county Personnel/Volunteer Coordinator at the County EOC. Contra Costa County/Operational Area A Contra Costa County Personnel Deputy Director, or alternate, is not a member of the county Emergency Management Team before an emergency. During a disaster, one of the Deputy Directors, or designee, becomes the County Personnel/Volunteer Coordinator, and staffs the county EOC. As lead of county personnel/volunteer operations, this person manages these activities for the unincorporated parts of the county. In the event a disaster affects more than just the county, the county coordinator reviews mutual aid requests from the cities and contacts the Local Personnel/Volunteer Coordinators to gather or supply information. CONTRA COSTA COUNTY/OP AREA 2 Logistics Section Personnel/Volunteers January, 1996 • The County Personnel/Volunteer Coordinator will: • Coordinate the provision of personnel to support county disaster operations, as requested. • Provide for the registration of spontaneous volunteers, and, as required, setting up Volunteer Registration Centers. • Coordinate callback and assignment of county employees, as required, to support emergency operations. As practical, assignments will be made according to the available personnel lists in the departmental emergency plans. • Coordinate with the Red Cross and Volunteer Center to provide volunteers, and to help the county register and assign volunteers, as needed. • Take incoming calls from spontaneous volunteers. Log calls and maintain list of available volunteers. • Maintain documentation of personnel and volunteer deployment for possible Workmen's Compensation claims. 4P • Coordinate procurement and availability of volunteers with State OES Coastal Region. • Request mutual aid from the Mutual Aid Region Resources and Support Coordinator at State OES Coastal Region, as required. Mutual Aid Region If local resources are insufficient to meet personnel and volunteer needs within the county, the County Personnel/Volunteer Coordinator may request mutual aid through the Regional Resource Coordinator at State OES Coastal Region. If a present or anticipated emergency is so great that it requires the resources of one or more counties, the Regional Resource Coordinator will be responsible for organizing and coordinating the dispatch of resources from within the region to the affected areas. State and Federal Details of the personnel function at the state level can be found in the State Emergency Plan, Annex K, Enclosure K-1. POLICIES AND PROCEDURES General policies and procedures for personnel/volunteer operations in a disaster are provided below. A checklist of actions and specific information about disaster CONTRA COSTA COUNTY/OP AREA 3 Logistics Section Personnel/Volunteers January, 1996 personnel/volunteer operations are contained in the Operations Guide. Special policies and procedures for radiological emergencies are provided in Radiological Protection, and the Operations Guide. • • To the maximum extent practical, city and county personnel departments should: * Register, classify and assign all available personnel; * Consult with management and labor to establish personnel priorities; * Estimate personnel requirements of local agencies to support emergency operations; and * Advise the appropriate Personnel Coordinator of anticipated deficiencies. • If employment stabilization programs must be established at any level of government, consideration will be given to the following: * Modification of hiring practices. * Adjustments in hours of work. * Incentive measures, including reemployment rights for individuals accepting, upon request of personnel officials, positions in high priority activities. * Emergency registration by skill, age, physical fitness or other appropriate characteristics. • All agencies assigned emergency responsibilities should identify supplemental personnel before an emergency. • Agencies requiring supplemental professional or other highly skilled personnel (e.g., medical, health, and engineers) should recruit and register such personnel before the onset of emergencies. To meet additional requirements, such agencies should inform the Personnel Coordinator of specific personnel qualifications and job requirements to allow effective screening and referral of personnel. • Plans must be made by all involved agencies to provide for shifts and postincident debriefings for all field personnel. • CONTRA COSTA COUNTY/OP AREA 4 Logistics Section Personnel[Volunteers January, 1996 OPERATIONS GUIDE PERSONNEL/VOLUNTEER COORDINATOR ENCLOSURE TITLE 1 Staff and Location 2 Supporting Organizations and Responsibilities 3 Personnel/Volunteer Coordinator Emergency Action Checklist • CONTRA COSTA COUNTY/OP AREA i Logistics Section Personnel/Volunteers January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA ii Logistics Section Personnel/Volunteers January, 1996 Enclosure 1 • STAFF AND LOCATION The following personnel will staff the **** Coordinator function at the primary County EOC, or the alternate EOC if activated: Resources Room 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Personnel Coordinator Division Chief, General Government, Personnel Department Division Chief, Human Services, Personnel Department i CONTRA COSTA COUNTY/OP AREA 1 Logistics Section Personnel/Volunteers January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 2 Logistics Section Personnel/Volunteers January, 1996 Enclosure 2 • SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES The Contra Costa County Personnel Department is responsible for ensuring that the missions outlined in this branch are carried out. The following organizations may be available to support them in this mission: Office of Emergency Services Registering Disaster Service Workers before a disaster. American Red Cross Coordinate provision of volunteer services by other volunteer agencies, i.e. Salvation Army, Church of the Brethren, LDS Church. May allow Volunteer Registration Centers to be set up in or near Red Cross shelters. May assist in feeding volunteer workers in the field. Assist with volunteer training, both predisaster and expedient training after a disaster. Volunteer Center of Contra Costa Provide volunteers from their existing cadre of people. May assist in setting up and running Volunteer Registration Centers. Central Labor Council Provide volunteer and/or paid skilled professional tradesmen. Provide use of union halls throughout county. CONTRA COSTA COUNTY/OP AREA 3 Logistics Section Personnel/Volunteers January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 4 Logistics Section Personnel/Volunteers January, 1996 Enclosure 3 PERSONNEL/VOLUNTEER COORDINATOR • EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Prepare plans and SOPs outlining Personnel's procedures, priorities and techniques for: • Coordinating with the Red Cross and Volunteer Center of Contra Costa; • Registering Disaster Service Workers; • Managing incoming requests for volunteers; • Locating and assigning county personnel to disaster jobs; • Coordinating the setup of Volunteer Reception Centers; and • Locating and recruiting specialized or technical personnel. Prepare prescripted public information announcements to be released through the County PIO in an emergency, asking for volunteers and to report at a certain location. Coordinate Personnel's plans with the Red Cross plans and the Contra Costa County Emergency Plan. • Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Ensure that all Personnel staff receive training in home/personal emergency preparedness. Prepare and maintain all necessary supplies and equipment at the County EOC. Make sure all department/division buildings have a Risk Management Emergency Action Plan for staff and building safety. It should contain: • What staff are expected to do following an emergency. • Lists of what department operations need to continue and the staff required. • List which staff could be reassigned. Review and update annually. Submit changes to Risk Management and OES. Identify department/division staff to serve on the Financial Recovery Team during disaster response. Be • sure they get trained. CONTRA COSTA COUNTY/OP AREA 5 Logistics Section Personnel/Volunteers January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE • Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin an Activity Log. Bring it with you to the EOC, if activated. Document: • Messages received. • Actions taken. • Contacts with cities and other counties. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. Review disaster plans and SOPs with staff. When EOC is activated, request EOC staff to get to EOC. • • CONTRA COSTA COUNTY/OP AREA 6 Logistics Section Personnel/Volunteers January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Read this entire checklist and, if necessary, branch material. If not already done, begin an EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Requests for resources; requests filled. • Contacts with cities and other counties. • Contacts with your department operations center. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. • Your time on duty. Find people (volunteers, county staff reassigned, etc.) to support county disaster operations, as required. Take requests from Coordinators in the County EOC, Operations Centers and cities for volunteers. Fill these requests from available pool of county workers, volunteers or specialized personnel, as needed. Set up a Volunteers Registration Center for registering spontaneous volunteers, as required. Request departments to callback and assign county employees as required to support emergency operations, and according to the available personnel lists in the departmental contingency plans. Work with the Health/Medical Coordinator to establish and manage Critical Incident Stress Debriefings for field personnel. Work with the Red Cross and the Volunteer Center to provide volunteers, and to assist the county in registering and assigning volunteers, as needed. Take incoming calls from spontaneous volunteers. • Log calls and maintain list of available volunteers. • If the Volunteer Center is able to handle the calls, refer to calls to them. • If Volunteer Registration Centers have been set up, • refer the volunteers to them. CONTRA COSTA COUNTY/OP AREA 7 Logistics Section Personnel/Volunteers January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) Work with the Public Information Officer to release information on volunteer needs, the location of Volunteer Registration Centers, and phone number(s) to call to volunteer. Maintain documentation of county personnel and volunteer deployment for possible Workmen's Compensation claims. Coordinate procurement and availability of volunteers with State OES Coastal Region. Request mutual aid from the Mutual Aid Region Resources and Support Coordinator at State OES Coastal Region, as required. • CONTRA COSTA COUNTY/OP AREA 8 Logistics Section Personnel/Volunteers January, 1996 DATE/TIME INITIALS ACTION • RECOVERY Identify Personnel Department staff to become part of the Recovery Team. This person will check documents created during the response activities to be sure all necessary data is managed. These activities may go on for years. Coordinate with the Recovery staff to provide volunteers that may be needed at the Disaster Application Centers. Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on personnel/volunteer operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. • CONTRA COSTA COUNTY/OP AREA 9 Logistics Section Personnel/Volunteers January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 10 Logistics Section Personnel/Volunteers January, 1996 -_--- - _. - -� P1 O C z ►.. �3 O z ; , COMMUNICATIONS OPERATIONS OBJECTIVES This branch identifies disaster preparedness needs, assigns responsibilities and outlines general response activities for the personnel who manage the communications systems in Contra Costa County. Without adequate communications, disaster response would fail to meet the needs of the citizens in the county, when a disaster hits. This document outlines the various county, state and federal systems that interrelate during disaster operations; specifies the roles assigned to different county departments and staff; and provides suggested actions to take before, during.and following a disaster. Developing this guidance was difficult because of the vital role communications plays in managing a disaster, and that three different county agencies manage a portion of the county communications system. The county Office of Emergency Services (OES) relies upon the county agencies to work as a team. When the federal, state, cities and volunteer radio systems are added to the county disaster system, confusion could compound any problem. The key for disaster response is for all of these elements to "come together" during a disaster. Each type of disaster creates different communications problems. For instance, in an earthquake many systems may fail due to the ground shaking and/or lack of • electrical power. In a nuclear incident, the blast effects and later fallout will hamper communications abilities. Each situation requires a different response. Communications planning for various disasters requires a careful evaluation of the possible effects and counteractions that can be taken. The objectives of communications operations will be to: • Alert public safety and response agencies about a potential or actual disaster situation. • Relay emergency information between the field and various levels of government, and to the public. • Identify and activate the appropriate public warning systems. • Maintain communication channels with agencies in the field and in other jurisdictions. • Maintain communication channels between the county Emergency Operations Center-, the four county satellite operations centers, and other jurisdictions. • • Maintain communications channels between the field and the county satellite operations centers. CONTRA COSTA COUNTY/OP AREA 1 Logistics Section Communications Annimmr 100a • Involve volunteer communications sources. • Maintain access to public broadcast systems so updated emergency • information can be given to the public. SPECIFIC TERMS California Law Enforcement Telecommunications System (CLETS) A data communications system managed by the State of California and supported by county personnel. Provides law enforcement agencies with access to criminal records day-to-day. In a disaster, the system can deliver special emergency information to the CLETS terminals. All law enforcement agencies in Contra Costa County have CLETS terminals. Emergency Alerting System (EAS) A program developed by the Federal Communications Commission (FCC) to allow the President, National Weather Service and federal, state, and local governments to broadcast a warning signal and information to the public. Local commercial radio stations provide the actual broadcast. Emergency Digital Information System (EDIS) The California State Office of Emergency Services (OES) developed this digital (computer) information transmission and receiving system to share ongoing disaster information. The information is distributed over CLETS terminals. t Local Government Net This is a radio system managed at the city and county levels. It is a system of radio channels used to dispatch emergency vehicles, inspectors and maintenance units. The county and each city are responsible for servicing and maintaining their own radio nets. All radio channels are registered with the FCC, comply with federal regulations and may be monitored. National Warning System (NAWAS) The federal government manages this warning system for civil defense. Federal agencies will use this system to communicate with a regional communications center, which contacts a California State Communications Center, which notifies local agencies of any potential problems. EMERGENCY ACTIONS Many communications systems are available during disaster operations. Depending on the system, several organizations may be responsible for portions of the system. Each system serves a distinct function in disaster response. • CONTRA COSTA COUNTY/OP AREA 2 Logistics Section Communications Januarv, 1996 • Warning Warning is the process of alerting government agencies and the general public of the threat of imminent danger. Agencies depend on warning and emergency information to save lives and property. • EAS (Emergency Alert System) was established by the FCC, and can be accessed by the President, National Warning Center, National Weather Service, State Warning Center or the Contra Costa County Office of Emergency Services. Three commercial radio stations (a primary and two alternates) in the Bay Area are identified as the control stations. These three stations contact other radio stations to broadcast the warning. Each commercial radio station is responsible for testing the broadcast and emergency equipment at that station. (See Enclosure 2 for more information.) • Loudhailers may be used by agencies in Contra Costa County to assist with warning the public. Although this may not be a "system" of electronic devices, it is an additional warning system that may be used during a crisis state in the county. Personnel from available law, fire and public agencies will follow identified routes with loudhailers and bullhorns to give the public information about any imminent danger. • CLETS (California Law Enforcement Telecommunications System) is managed by the State of California. The agencies with terminals are responsible for testing the terminals for access to the system and managing the repairs. Warnings from the State of California may be sent over CLETS. Agencies with terminals can transmit warning and emergency information to other agencies. • NAWAS (National Warning System) was developed for war preparedness, and can be use for natural disaster warnings. During major peacetime emergencies, state agencies may use portions of NAWAS to support warning actions. NAWAS information is relayed by the State of California Warning Center to State OES Coastal Region to Contra Costa County. The warning may be transmitted over the State OES radio network, CLETS, and/or the State Fire Radio System. The county Sheriff will relay warning to the law enforcement agencies in the county over CLETS. (See Enclosure 3 for more information.) • CONTRA COSTA COUNTY/OP AREA 3 Logistics Section Communications .)ani inrv. 15198 Emergency Public Information Emergency Public Information is not apart of warning. EAS and other elements of • P 9 warning, initiate the release of information. Emergency Public Information provides ongoing instructions and event updates to the public using radio, television and print media. 0 KATD is a commercial radio station in Contra Costa County. County OES entered into a special agreement with KATD to become a local emergency broadcast channel. KATD will broadcast update information provided by county OES or EOC staff. The radio station will be responsible for checking all broadcast and emergency equipment. Within the available resources, multi-language announcements will be made. This agreement does not replace the use of EAS as a warning system. 0 Leaflets could be used as an alternative to reaching non-English speaking, hearing-impaired people, and other sections of the public. If equipment and power are not lost, the county's Central Services Division, of the General Services Department, can copy information for leaflets. Private printing vendors could also provide copy services. Each agency is responsible for securing equipment to prevent its loss and maintenance of the equipment. Although not as effective, or time efficient, as radio or television broadcasts, leaflets provide an option. • Telephones are relied upon heavily. All of the County Emergency Operations Center's (EOC) phones have been identified as essential service (line load) lines by Pacific Bell, the local landline service company. The essential service designation puts the county EOC high on the phone company's priority for repair. The phone company has responsibility for restoring this communications system. Cellular phones fall into this category. The local cellular service companies are responsible for maintaining the cell sites that manage cellular phone transmissions. 0 EDIS (Emergency Digital Information System) allows Contra Costa County to feed ongoing information to the media. Computer data is sent over radio waves from the sending sites (usually law agencies and governmental emergency operations centers) to the receiving sites (usually media stations). CLETS terminals are used for sending these transmissions. The receiving sites can only receive the EDIS messages; they do not have access to other law enforcement information. The State Office of Emergency Services (OES) is responsible for managing the system. The media receiving sites monitor the equipment and manage repairs. • CONTRA COSTA COUNTY/OP AREA 4 Logistics Section Communications January, 1996 Field Management • Effective disaster management in the County EOC would be impossible without field information. Passing information between the cities' and County EOC is also vital for sending mutual aid requests and other reports between the cities, county and state. Several systems support this effort. During disaster operations the primary volunteer and government systems used by Contra Costa County include: • Local Government Net is a local radio channel system developed by local government to dispatch law, fire, public works and other important government emergency and routine services. Each city has its own system and is responsible for managing it. Contra Costa County manages the county system. Three key county agencies manage their own systems: General Services Communications Division, Sheriff's Dispatch and the Contra Costa Fire Protection District (ConFire). County OES helps coordinate the efforts of these agencies to address disaster communications. (See Enclosure 1 for more details of the county system and what is available in the County EOC.) • RACES (Radio Amateur Civil Emergency Services) is one of the largest volunteer network radio systems in the world. It consists of volunteer amateur (ham) radio operators licensed by the FCC. RACES operators have • access to technically advanced electronic systems, including satellite relays. RACES operators provide all levels of government with additional communication links. For Contra Costa County these volunteers provide an important support role between the cities and the county, shelters and the local EOCs, county satellite operations centers and the County EOC, the County EOC and other county's EOCs, and the County EOC and various state agencies. Several government agencies have purchased amateur radio equipment and rely upon the volunteers to operate it. The agencies which own equipment are responsible for managing and securing the equipment. RACES volunteers manage their own equipment. Together, the Sheriff's Department and County OES manage the registration of these volunteers. • ATV (Amateur Television) is one of the newest developments using the amateur radio network. It allows visual transmission over amateur radio equipment. The County EOC can view live on-scene action through the use of transmitted video images. This system is managed by volunteer ATV personnel. Other volunteer support systems used by Contra Costa County in disasters include: • REACT (Radio Emergency Associated Communications Teams) is a volunteer • group of citizens band radio operators. The County OES manages the CONTRA COSTA COUNTY/OP AREA 5 Logistics Section Communications Januarv. 1996 registration of the volunteers. The radio operators are responsible for maintaining their own equipment. • CAP (Civil Air Patrol) operates one of the largest radio systems in the world. CAP has 1,200 licensed radio stations in California and 2,400 trained operators. This system is managed by the volunteers of the CAP program. State supported radio systems used by Contra Costa County for disaster communications include: • CALCORD is a radio frequency used at the scene of an incident when more than one agency responds. In Contra Costa County the radio frequencies used by fire, law enforcement and public works agencies are not compatible with each other. The CALCORD frequency may be used on low watt portable radios given to the responding agencies. This would establish a common radio frequency between all responding agencies. Currently, Contra Costa County Public Works manages a cache of CALCORD radios and General Services, Telecommunications Division, services the portable radios. • CLETS continues to be a link between the levels of government for requesting assistance. (See CLETS description above in Warning Section.) • CLEMARS (California Law Enforcement Radio System) is a radio system used for law enforcement mutual aid in the field. This system is managed by the state. • California Emergency Services Radio System (CESRS) is a link between the County EOC and State OES. The primary direction of communication is between the county and state, but it is possible for it to be used between the counties. The state is responsible for managing and testing the link. The County EOC is linked to the system. • White Fire Channel is radio system managed by the state. This was established as a common radio frequency for mutual aid response to forest fires. Firefighting equipment and personnel came from so many places with different radio frequencies, that a common radio frequency was vital. This frequency can be used by local agencies during disaster response. • CONTRA COSTA COUNTY/OP AREA 6 Logistics Section Communications January, 1996 ORGANIZATIONS AND RESPONSIBILITIES • For the continued existence of communications systems during a disaster, the technical and management staff that support the county communications systems have special tasks to complete before, during and after an emergency. These actions are listed in the Operations Guide. The suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. Specific actions for radiological disasters are detailed in the Operations Guide. Local (Cities) Each city within Contra Costa County is responsible for creating an emergency management system, and operating its own Emergency Operations Center (EOC) where city staff coordinate disaster response. Each city should designate a member of its Emergency Management Team to act as the Local Communications Coordinator for the city. This city staff person may or may not have other assigned duties in the city EOC. The Local Communications Coordinator and/or communications staff should oversee the communications objectives, and will: • Manage the communications system (Local Government Net) within the city. • Identify agencies or contract agents to repair communications equipment as needed. (Before a disaster, it would benefit the cities to create written agreements with vendors or agencies to provide services during a disaster.) • Contact the county for the use of amateur radio personnel in the local radio systems. • Identify local vendors that could supply emergency communications equipment in the event support is needed. (Again, pre-disaster agreements will assist the city.) • Participate in tests of the City-County Emergency Centrex Phone System. • CONTRA COSTA COUNTY/OP AREA 7 Logistics Section Communications January, 1996 Contra Costa County/Operational Area The Emergency Services Director appointed the Contra Costa Count • v Communications Division Director, and designee, to become the County Communications Coordinator, and staff the county EOC. As lead of county communications operations, this person manages these activities for the unincorporated parts of the county. In the event a disaster affects more than just the county, the county coordinator reviews mutual aid requests from the cities and contacts the Local Communications Coordinators to gather or supply information. As the Communications Operations leader for the county, this person works with the other elements of the county communications system (listed below) to manage the systems for the unincorporated parts of the county. In the event a disaster affects more than just the county, the county coordinator reviews mutual aid requests from the cities, contacts the Local Communications Coordinators, and responds to the requests. Contra Costa County Fire Protection District (ConFire) • Manages the fire radio system. • Coordinates with state fire radio systems. • Provides communications support staff for the County EOC, as needed. • Participates in disaster communications planning efforts. County Office of Emergency Services (OES) • In preparedness efforts county OES helps coordinate the individual efforts of the county departments, volunteer and state systems for disaster response. • Manages a 24-hour alert schedule. • Contacts departments about any warning and/or activation of the EOC. • Activates local warning systems. • Manages the City-County Emergency Centrex Telephone System. • Manages the Essential Services Line Load Control list for the County EOC and emergency management personnel. • Manages the Alternate Telephone System. • CONTRA COSTA COUNTY/OP AREA 8 Logistics Section Communications January, 1996 General Services Communications Division • • Manages the repair of county radio system equipment. • Assigns communications staff to the County EOC, as needed. • Works with other county departments to establish and test communications systems and equipment. • Manages, with OES, the maintenance of the City-County Emergency Telephone Centrex System, the Essential Services Line Load Control list, and the Alternate Telephone System (ATS). • Participates in disaster communications planning. Sheriff • Manages or helps manage dispatch activities of several county agencies and private ambulance. • Sets up a message center in the dispatch facility that assists with County EOC communications. • Provides communications support staff to the County EOC, as needed. • Supports volunteer radio operators efforts (RACES, REACT, etc.) during disasters and registers radio volunteers and manages a RACES.plan prior to a disaster. • Participates in disaster communications planning efforts. The County Communications Coordinator and communications staff will: • Manage completion of the communications objectives for the county. • Monitor the conditions of the various county communications systems, manage the needed repairs, and report ongoing conditions as requested. • Establish and maintain contact with phone and cellular phone companies regarding conditions of the county telephone systems, the conditions of the public phone system, and estimated time of restoration. • Receive data from cities and provide relevant information to concerned • elements of the County EOC. • Review all requests for communications support. CONTRA COSTA COUNTY/OP AREA 9 Logistics Section Communications January, 1996 • Work with the County Resources Group for acquiring equipment and volunteers. • • Identify written requests or county needs that are beyond the capabilities of the county, report them to the Director of Emergency Services and submit written mutual aid requests to State OES Coastal Region. Organizations locally available to provide support for communications are listed in the Operations Guide, Enclosure 2, Supporting Organizations and Responsibilities. Mutual Aid Region State OES Coastal Region may not staff a Communications Coordinator position. The county coordinator can contact the Resources and Support Coordinator at the state level for support in communications. State and Federal State and federal communications activities are described in the State Emergency Plan, Annex A, Enclosures A-1 and A-2. POLICIES AND PROCEDURES General policies and procedures for communications operations are provided below. A checklist of.actions and specific information are contained in the Operations Guide. Special procedures related to radiological emergencies are listed in Radiological Operations and the Operations Guide. Radiological Disasters • Radiological preparedness is vital to protect against attacks or terrorist actions that may involve the detonation of a nuclear device or facility. It is the responsibility of those agencies that manage a communications system to remain abreast of how to protect electronic systems from an electromagnetic pulse (EMP). * See Radiological Operations, for the general information about the communications systems involved with radiological emergencies. * Current nuclear attack planning, identifies Contra Costa County as a "risk" site. Ideally the county population would be moved to a "host" jurisdiction. To the extent practical, all host city and county agencies should protect against EMP according to CPG 2-17, Electromagnetic Pulse Protection Guidance. Copies of this document are available at the Federal Emergency Management Agency, Region IX (in San Francisco), State Office of Emergency Services (OES), Coastal Region (in Oakland), or • through the Contra Costa County OES. CONTRA COSTA COUNTY/OP AREA 10 Logistics Section Communications January, 1996 For nuclear preparedness in non-attack situations, all cities and counties • should consider EMP protection measures. CPG 2-17, referenced above, should be seriously considered. Earthquakes • Reports from past earthquakes discuss severely damaged communications equipment. The Loma Prieta Earthquake (1989) damaged numerous dispatch centers, rendering some inoperable for long periods of time. * The State OES, Bay.Area Earthquake Preparedness Project (BAREPP), published a document that outlines prudent protection measures: Technical Guidelines for Earthquake Protection of Nonstructural Items in Communications Facilities (March 1989). * To the extent practical, all cities and each county agency should protect communications equipment according to the above publication. The publication is available at State OES Coastal Region (in Oakland) and the Contra Costa County OES. Hazardous Materials Emergencies • • Special alert, warning and notification procedures have been built into hazardous materials emergencies. • The Contra Costa County Hazardous Materials Area Plan details the notification process. • Contra Costa County OES has the responsibility for warning the public by using EAS and providing ongoing public information through KATD radio and other media. • Contra Costa County Environmental Health has the responsibility for response to hazardous material releases/ spills and notification of the appropriate support agencies. County OES may assist with notification. State of War_Emergency • Privately owned radio systems, equipment and facilities, subject to approval by the licensee, may be used to support the emergency activities of field forces not already linked to EOCs. Keep in mind frequency incompatibility between the privately owned equipment and what is in use at the county could occur. This can be resolved. CONTRA COSTA COUNTY/OP AREA 11 Logistics Section Communications January, 1996 Contra Costa County Emergency Operations Center (EOC) • Communications Staff: The County EOC is staffed by representatives of all • response and support agencies. Communications Operations are vital to the emergency response efforts of all agencies, public and private. A position in the EOC should be staffed by person who is knowledgeable about the county systems and the resources immediately available to restore systems. • Disaster Communications Systems: In Contra Costa County a City-County Emergency Telephone Centrex System and an Alternate Telephone System for county departments have been dedicated for disaster communications. RACES is ready to assist with radio communications; otherwise few open radio frequencies are dedicated to disaster operations alone. Existing day-to- day systems may switch from a department operations channel to a disaster communications frequency. (See Enclosure 1, Communications Systems in the County EOC, for more details.) • Satellite Operations Centers: Agencies that have the ability to control their normal, day-to-day operations by radio will continue to exercise that control. Most of the engineering, fire, medical and law operations will occur within the satellite operations centers and not be managed from the County EOC. Other operations, such as care and shelter, resources and liaison activities with the cities will occur in the County EOC. The county satellite operations centers for engineering, fire, medical and law • may not be equipped with all the County EOC frequencies. Each of the satellite operations centers is responsible for identifying and maintaining separate equipment standards. The County Office of Emergency Services (OES) tries to coordinate equipment compatibility between the operations centers and the County EOC. Emergency Alerting System (EAS) • The EAS and KATD radio agreement will be used, to the extent possible, for the give warning, advice and instructions to the public. • County Office of Emergency Services alert staff is authorized to provide the EAS message for Contra Costa County. • The agreement with KATD radio supports warning efforts and provides a method to give ongoing information to the public. It does not replace the use of the EAS plan established by the Bay Counties Emergency Broadcast System Operational Area Plan (1991). CONTRA COSTA COUNTY/OP AREA 12 Logistics Section Communications January, 1996 • Volunteer Resources • RACES will be assigned to back up any of several services in case regular communications paths become inoperative. Special consideration will be given to using RACES to support care and shelter, disaster medical care and emergency public information operations. • CONTRA COSTA COUNTY/OP AREA 13 Logistics Section Communications Januarv, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 14 Logistics Section Communications January, 1996 Enclosure 1 • COMMUNICATIONS SYSTEMS IN THE COUNTY EOC OBJECTIVES The Contra Costa County Emergency Operations Center (EOC) communications system consists of radios, telephones, fax machines, television monitors, computer dispatch terminals, and computer modem. The Contra Costa County satellite operations centers will keep the EOC staff informed. The operations centers will report ongoing activities and resource commitment. This information will serve two purposes at the EOC: • Provide the basis for performing continuing situation analysis. • Serve as the basis for the County EOC Policy Group to make decisions on the use of limited resources. Communications between the operations centers and the County EOC, and between the County EOC and other field operations, will occur over the available systems in the County EOC. The County EOC staff will provide and train the radio operators who staff the radios in the County EOC. Communications with the cities and State OES will keep the county EOC staff informed of conditions relevant to county operations and county disaster management responsibilities. The cities will report their: response to a disaster, damage assessment, situation analysis, resources committed, and requests for mutual aid. County EOC staff will relay appropriate information to State OES Coastal Region for mutual aid response. These actions will serve several disaster management objectives: • Manage mutual aid requests and response. • Support disaster operations at the various levels of government. • Coordinate analysis information regarding the extent of damages incurred. SPECIAL CONDITIONS The topography of Contra Costa County limits radio frequency transmission and reception. -A series of microwave towers has been installed in the county to ensure that all areas of the county can be covered by all radios. This means that • all radios that do not have direct access to the microwave system are limited in range. If the microwave system is inoperable in a disaster, radio systems will be limited to low band radios, which means radio transmission is limited to a local CONTRA COSTA COUNTY/OP AREA 15 Logistics Section Communications Januarv, 1996 I area, not countywide. High band radios should be able to provide coverage for all except the extreme east and west portions of the county. Certain hazards can affect the condition of the .microwaves stemEarthquakes • Y q can knock the microwave out of alignment; nuclear explosions can render the microwave inoperable. These special considerations have been included in disaster planning. COUNTY EOC COMMUNICATIONS SYSTEMS The following is a list of the radio systems currently available within the County EOC, and mobile communications trailer. State Radios • State OES: This system operates on 153.755 MHz (direct) and 154.980 (repeater). This radio channel will be used for direct communications between the Contra Costa County EOC (OES) and State OES Coastal Region and neighboring counties. • CALTRANS: This radio is set at 47.02 MHz. A CalTrans representative at the County EOC can talk to the local CalTrans vehicles and sites. County/City Radio + The Contra Costa County Emergency Communications Advisory Body is currently in the process of reviewing the available frequencies and use of a radio system between the cities and county. The primary considerations is whether data files or voice will be the primary method of communicating. Contra Costa County Radios + Channel F-33, Fire Service Network: The Contra Costa County Fire Protection District (ConFire) staff in the County EOC will be able to communicate between the County EOC and ConFire dispatch on 33.48 MHz. Each city within ConFire's area also has this channel in their city EOC. Available.fire personnel will be dispatched to the city EOCs to operate this fire radio net. ConFire dispatch can communicate with all other fire districts/ agencies in the county. This network will be used to keep the County EOC Fire staff informed of fire and rescue operations throughout the county. • CONTRA COSTA COUNTY/OP AREA 16 Logistics Section Communications January, 1996 • Channel L-1 , Building Inspection: From the Engineering Operations Center emergency management staff can talk with Building Inspectors in the field. • Information will be relayed from the Engineering Operations Center to the County EOC. • Channels L-3, L-9 and L-19, County Health/Medical: During normal operations channel L-3, 45.24 MHz, is used by the Environmental Health Division. Channel L-9, 488.4375 MHz, is used for ambulance dispatch, and channel L-19, 488.9125 MHz, allows communications between ambulances, hospitals, and the various county health clinics. Channel L-19 is used for central dispatch, control and coordination of all ambulances. It also permits direct communication between ambulances and hospitals. The portable radio with these channels will be operated in the County EOC by a representative of the Health Services Department. • Channel L-6, County Public Works: Public Works operates channel L-6, 45.68 MHz day-to-day. In a disaster this channel will be shared by the Public Works and General Services Departments. This frequency will be used to dispatch and control construction and engineering, heavy rescue and some resource service vehicles during disaster response. Dispatch will be managed from the Engineering Operations Center. A member of the County EOC staff will monitor L-6 to maintain contact with the dispatch facility. • Channel P-5, Sheriff: The Sheriff's Department operates several channels. Channel P-1, 155.19 MHz (West County) and P-2, 155.64 MHz (Central County) are used for countywide dispatch and control of Law Enforcement mobile units. Channel L-5, 155.040 MHz is the Sheriff's utility frequency. A Computer Aided Dispatch (CAD) terminal is also available in the EOC. To keep the EOC staff informed of law enforcement field activities, these (L-5 and CAD) may be used by the Law Enforcement EOC staff to communicate with the law operations center and monitor dispatch activities. This equipment will be operated by a representative of the Sheriff's Department. Volunteer Radio Currently Used at the County EOC: • RACES (Radio Amateurs Civil Emergency Service): RACES will provide a variety of communications services in the bands covered by their radios. They will provide communications from the cities to the county, and to the state and regional offices, as well as communications to shelters, hospitals, and other places as needed. This service will provide the communications backup needed during disasters. RACES radio has several features available. PACKET allows nearly error-free message traffic using computer (digital) data transfer. The information • received or transmitted is as accurate as the operator who inputs the messages. The hard copy message provides a great source for transmitting damage information, or any long lists of detailed information. CONTRA COSTA COUNTY/OP AREA 17 Logistics Section Communications January, 1996 • REACT (Radio Emergency Associated Communications Teams): REACT is a group of citizen band radio operators with equipment and willingness to assist • with rescue operations and other communications needs. The strongest association in Contra Costa County is active in the Delta region. This group is used on a limited basis for flood situations that could impact the Delta islands/tracts. Other County EOC Communications • Aerial Reconnaissance: The East Bay Regional Park and ConFire Districts can provide aerial surveys using their aircraft. Public Works can rally the support of other aerial craft as well. Verbal communications from pilots can be transmitted through many of the frequencies in the Engineering Operations Center, or through the use of RACES frequencies. The verbal information can then be relayed to the County EOC. Aircraft can be equipped with ATV (see description below) for live visual reconnaissance in the County EOC. The Engineering Operations Center Plan details the use of aerial reconnaissance, the flight patterns used, and the primary areas to be inspected from the air. • ATV (Amateur Television): The newest technology in amateur radio transmits video camera images live from the scene to specially equipped televisions/monitors in the County EOC. This can be used in the engineering operations aerial reconnaissance missions, or by field land crews. • Computer Modem: One computer at the County Office of Emergency Services (OES) is currently linked by phone line to any other computer with a modem. An IBM personal computer, the computer software includes: DOS 4.01, Windows 3.0, Wordperfect 5.1, Excel 3.0, FormBase 1 .1, and DBase III+ . Communications over computer is limited by the staff who know how to use the above software. • Telephone: Telephones are heavily relied upon as a means of verbal communications. Digital information can be passed upon land lines as well. (Discussed above.) This may be sufficient in situations such as a hazardous materials spill, etc, but not for a major earthquake. Alternate Telephone System: The county has a microwave system. The County EOC, the satellite operations centers and a limited number of county facilities can access the microwave system for telephonic traffic. This is an alternate to landline. systems. City-County Emergency Centrex System: The cities within the county help support this emergency phone system. Each city EOC and some other city • offices or dispatch centers are interconnected by the county centrex system. CONTRA COSTA COUNTY/OP AREA 18 Logistics Section Communications January, 1996 PacBell maintains a lists of these facilities and has noted them as part of their • Essential Service (Line Load Control) program. (A list of the participating cities and the location of the phones is provided in the Operations Guide, Enclosure 4-a. MESSAGE CENTER Message Form • Radio operators will be requested to copy all messages on the EOC message forms. (See this branch for copy of form.) • The radio operators will also be required to monitor all traffic on their frequency to extract information from messages that may not have been sent directly to the County EOC. • The documentation just described is needed to construct a picture of all the activities within the county. This information will be transcribed on message forms and provided to Situation Analysis staff. Message Center • Sheriff's Dispatch: Will set up a Message Center in the dispatch building. • The staff at this position monitor all services that the dispatch system manages, document incoming messages that relate to the disaster, and send the information to the appropriate person in the County EOC. • Information Center: Because the Message Center is located in a separate building from the EOC staff, a second central message site is set up in the EOC Situation Room. Messages from the Message Center will be routed through the Information Center. Likewise, messages going out to the Message Center go through the Information Center. MOBILE COMMUNICATIONS CENTER Contra Costa County does have the ability to manage a mobile communications system and command center for emergency management in the field or to continue government operations in the event of mass evacuation due to an attack alert. Equipment • Sheriff: The Contra Costa County Sheriff's Department owns two vehicles that could be used to support emergency management activities or provide for the continuity of government. "SWAT" Operations Van could be used for Communications and Operations Functions of the County EOC. It is a retrofitted 1974 Winnebago Van, 33 ft. long, with 160 sq. ft. of space. It has room for CONTRA COSTA COUNTY/OP AREA 19 Logistics Section Communications Januarv, 1996 seven staff. It is equipped with Law Enforcement radio, portable generator, cellular phones and phone "hook-ups" to Pacific Bell lines. General Services maintains the van. • WOULD NEED to acquire the following equipment to completely equip the van for communications: - Portable Fire Radio. - Portable Medical Net Radio. - Portable CALCORD radios from Public Works. - RACES would staff with own portable radios and antennae. * Mobile Trailer: This could be used as a meeting/conference room and life support area. It is a 1986 Prowler, 21 ft. trailer. It is equipped with bathroom, kitchen, dining, and sleeping facilities. Maps and other supplies could be stored within the cabinets. • Agreement: The Sheriff's Department and the County Office of Emergency Services (OES) signed an agreement in June 1988 to allow the emergency management staff to access and use the above equipment in the event of a disaster, and/or situation that causes the relocation of government activity. Continuity of Government • Command Center: A portion of the mobile trailer could be used to manage • ongoing county government. • Relocation of County Seat: If a situation calls for the relocation of the seat of government for the county, the mobile command center could be set up in a host location. With the use of CALCORD radios and other low band radios, communications for government operations may be managed. Contra Costa County Message Form Insert copy of message form here. • CONTRA COSTA COUNTY/OP AREA 20 Logistics Section Communications January, 1996 Enclosure 2 • EMERGENCY BROADCAST SYSTEM OBJECTIVE The Bay Area Emergency Alerting System (EAS) Operational Area Plan was revised in 1994. After the Loma Prieta Quake of 1989, a committee of representatives from Bay Area radio stations, government and other media reviewed the EAS program. The committee decided that a local area plan, one that covered the Bay Area specifically, would best serve the citizens of the Bay Area. This material is a review of the Bay Counties EAS Operational Area Plan (the "plan"). The plan identifies the government agencies authorized to activate the EAS, what agencies are within the Operational Area (receiving or listening area), and what broadcast stations participate in the plan. It does not address the federal use of the EAS. Authority The plan is in accordance with the following: • • Subpart G of Part 73, FCC Regulations (Title 47, Code of Federal Regulations); • The Federal Communications Commission's "EAS Checklist"; • The State of California's EAS Operations Plan. SPECIFIC TERMS Attention Signal The standard "two tone" EAS Attention Signal as defined in Section 73.906 of the FCC Regulations. Common Program Control Station (CPCS) Participating broadcast stations that relay EAS messages to the other participating stations in the EAS Operational Area. The primary station for the EAS Operational Area is designated "CPCS - 1 ." Alternate relay stations are designated "CPCS - 2" and "CPCS - 3." EAS Message • A message prepared by an authorized government agency for distribution to the public over the Emergency Broadcast System. CONTRA COSTA COUNTY/OP AREA 21 Logistics Section Communications January, 1996 Participating Station A broadcast station, cable televisions system, or other mass media carrier which voluntarily carries local EAS messages in accordance with this Plan. • Relay Network A communications system that transmits and/or receives an EAS message from the Common Program Control Station or government agency. Examples include public and private telephone networks, two-way radio systems, teletype and other digital systems and the State Relay Network as defined in the State EAS Plan. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. THREATS The Operational Area EAS Plan describes how to access a network of radio broadcast systems. The established network can be used to warn and inform the Bay Area public of situations posing an extraordinary threat to life or property, including: • Civil Disturbance • Dam Failure • Earthquake Warning • Environmental Pollution • Explosion • Fire • Flood or Flash Flood • Severe Storm • • Hazardous Materials Release • Terrorism • Tsunami • War • Widespread Utility Failure Not all of these will activate the EAS. See Appropriate Use below. ACTIVATION Appropriate Use The EAS may be used when both of the following exists: • An immediate and extraordinary threat to life or property exists, AND • Government officials desire that affected members of the public take immediate and specific protective actions. • CONTRA COSTA COUNTY/OP AREA 22 Logistics Section Communications January, 1996 Limit Use • The EAS should only be used for brief messages which alert or warn the public about the situation that meets the criteria above. The EAS should not be used for extended broadcasts. Contra Costa County and KATD radio have a special agreement for broadcasting ongoing emergency public information. The broadcast stations will not activate the Bay Area EAS except by the request of the authorized agencies described below. Authorized Agencies in Contra Costa County Authority to activate the Bay Area Operational Area EAS Plan rests with the following: • The Contra Costa County Office of Emergency Services and other counties' OES. • The Governor's Office of Emergency Services, State of California. • The National Weather Service. Any other agency may request activation of the EAS Plan through one of the agencies listed above. Delegation Overall responsibility of EAS activation rests with the County Emergency Services Director (County Administrator or alternate). The state encourages the county to delegate EAS activation authority to appropriate operational personnel from fire, law, and environmental agencies. These delegations should be in writing. PROCEDURES State and Federal EAS Specific procedures have been published for federal EAS operations and these should be followed when EAS is activated at the federal level. Message Priorities • Participating stations broadcast EAS messages according to the following priorities: 1. Presidential Message. CONTRA COSTA COUNTY/OP AREA 23 Logistics Section Communications January, 1996 2. Operational Area Message. 3. State EAS Message. 4. National EAS Message (other than Presidential). • Message Origination The authorized agencies may request EAS activation and provide a message following the procedures outlined in the Operations Guide. The messages should include: • Identify the agency making EAS statement. • State the nature of the emergency. • State the time and/or expected duration of the emergency. • Identify the areas of populations affected by the emergency. • Clearly describe the actions which the affected public should take. Digital, Verbal and non-English Messages The agency that originates the message should use a digital Relay Network (i.e., teletype, Emergency Digital Information System, etc.). This action will help get the information to hearing-impaired and other special populations. For efficiency, both a digital and verbal emergency message should be transmitted. In accordance with State EAS Plan, stations serving non-English speaking audiences will support EAS programs by providing translation of the message. The originating agency can also use the service of a translator to create a non-English message for broadcast on the non-English speaking station. TESTS Three types of tests occur: • Weekly broadcast tests are performed independently by all stations. This is required by the FCC. • Closed-circuit, not-for-broadcast Relay Network tests intended to exercise and verify the various message transmission systems. • Coordinated broadcast tests intended to acquaint government and broadcast personnel with EAS procedures. These may be broadcasted by participating stations in place of the weekly tests required by the FCC (in accordance with Section 73.961(d) of the FCC Regulations). CONTRA COSTA COUNTY/OP AREA 24 Logistics Section Communications January, 1996 Enclosure 3 • ALERTING AND WARNING OBJECTIVE The National Warning System (NAWAS) is a nationwide attack warning system developed to give advance notice to local emergency service providers to begin action to protect the lives and property of the citizens. For peacetime disasters, portions of the NAWAS system can be used, augmented by state and local systems as appropriate. ATTACK WARNING National Warning System, (NAWAS) NAWAS is a dedicated wire-line system that provides two-way voice communications between Federal Warning Centers, States' Warning Points, and Local Warning Points. The system in California consists of four elements: (1) NAWAS, Federal-California link. (2) NAWAS, State-County Warning Points circuits. (3) County-City warning systems (CLETS). • City and county agencies would notify the public by using loudhailers; and patrol vehicles with loudspeakers. Dissemination of Attack Warnings The Federal Warning Centers disseminate warning information to State Warning Points over NAWAS. State Warning Points disseminate the information they receive over NAWAS to County Warning Points (Contra Costa County Sheriff's Dispatch). The state may also use state agency radio systems, teletype and telephone circuits to ensure maximum dissemination. Sheriff's Dispatch contacts the County Office of Emergency Services. County OES can send the warning to the cities or request Sheriff's dispatch to send the warning over the California Law Enforcement Telecommunications System (CLETS) to the cities. • CONTRA COSTA COUNTY/OP AREA 25 Logistics Section Communications January, 1996 EMERGENCY ACTIONS NAWAS, Federal • Two protected federal facilities may activate NAWAS: (1) National Warning Center (North American Air Defense Command, Colorado Springs, Colorado). (2) Alternate National Warning Center (Olney, Maryland). NAWAS, State of California The State Office of Emergency Services (OES) Headquarters in Sacramento receives the Federal NAWAS warning. The state sends the message to 45 County Warning Points. Contra Costa County Sheriff's Dispatch is one of the 45 sites. The California Highway Patrol Headquarters in Sacramento serves as the Alternate State Warning Point. County-City Warning Systems Contra Costa County receives the state NAWAS at the Sheriff's Dispatch Center. • Dispatch personnel notify OES personnel. OES personnel may activate or request dispatch 'to activate the County-City System. The County Warning Point (Sheriff's Dispatch) uses the California Law Enforcement Telecommunications System (CLETS) to notify city law agencies. Warning Local government is responsible for warning the people in its jurisdiction. Contra Costa County may do one or all of the following: • Follow the Bay Counties EAS Operational Area Plan (1991). • Use the County OES and KATD radio agreement to give local information. • Depending on the situation, patrol vehicles may be sent to cruise the potentially affected area with loudhailers and horns to travel preset routes. If this is done the patrol officers will give out prescripted warning messages. • Send messages over CLETS to cities to begin similar activity. • CONTRA COSTA COUNTY/OP AREA 26 Logistics Section Communications January, 1996 Contra Costa County does not have an intact siren system at this time. Activity is now under way to install a telephone warning system. Peacetime Emergency Warning Systems Methods of warning the state, Contra Costa County and the cities about specific emergency conditions are described below: • Seismic Sea Wave (Tsunami) The NAWAS is an integral part of the tsunami alerting system. Reports of major earthquakes occurring at any point in the Pacific Basin, which may generate seismic sea waves, are transmitted to the Honolulu Observatory for evaluation. The Observatory Staff determines action to be taken and relays it over the NAWAS circuits to inform and warn West Coast states. The State NAWAS circuit is used to relay the information to local Warning Points in coastal counties. This information is also transmitted to local jurisdictions over appropriate radio systems, teletype and telephone circuits to ensure maximum dissemination. . A Tsunami Watch Bulletin is issued if an earthquake has occurred in the Pacific Basin and could cause a tsunami. A Tsunami Warning Bulletin is issued when an earthquake has occurred and a tsunami is spreading across the Pacific Ocean. When a threat no longer exists, a Cancellation Bulletin is issued. • Flood A flood emergency is normally preceded by a buildup period that permits the stockpiling of forces that will be required to combat the emergency. During this "buildup" period, OES cooperates with the National Weather Service and the State Department of Water Resources by relaying pertinent weather information and river bulletins to city officials in the affected areas. State OES receives weather information over selected circuits and relays it to State OES Coastal Region via the OES private line teletype system and to Contra Costa County via CLETS. The Sheriff's Dispatch or County OES relay the data to the cities over CLETS. • CONTRA COSTA COUNTY/OP AREA 27 Logistics Section Communications January, 1996 • Fire Initial warnings of major conflagrations are normally issued by the affected • area through the County Fire Coordinator and/or OES Regional Fire Coordinator, using whatever means of communications are appropriate and available. Requests for mutual aid follow the same channels. • Earthquake Earthquakes occur without warning. OES could receive notification of an . earthquake, as well as subsequent information, including damage reports, from various sources, such as: (1) University of California Seismological Observatory, Berkeley. (2) OES Regional Offices. (3) Local Governments. (4) Federal/State Agencies. (5) Honolulu Observatory. The information may be received via NAWAS, radio, teletype and/or telephone, and would be further disseminated as appropriate, using any or all of these means. The State Warning Center has a seismic alarm system that activates during earthquakes, prompting duty personnel to investigate the disturbance. • • Other Emergencies Warning and/or information concerning emergencies other than those cited above is disseminated using any appropriate system(s). POLICIES AND PROCEDURES Alert and Warning • Peacetime alert and warning activities will follow the same progression as outlined for attack preparedness. Notification • Contra Costa County Office of Emergency Services (OES): Management personnel have established a regular alert duty schedule. This schedule is distributed to the Sheriff's Dispatch, Sheriff's Office, Environmental Health Division of the Health Department, and the OES answering service. • CONTRA COSTA COUNTY/OP AREA 28 Logistics Section Communications January, 1996 • When an emergency arises OES alert staff will activate the EAS, if • appropriate. • OES staff will then notify the Emergency Services Director, or alternate, consult on the urgency of the situation, determine whether to activate the EOC, and contact the appropriate EOC staff. (See Operations Support for details of who is notified when an emergency occurs or warnings are posted.) • Other agencies will be notified by OES staff as the need arises. • • CONTRA COSTA COUNTY/OP AREA 29 Logistics Section Communications January, 1996 COMMUNICATIONS OPERATIONS GUIDE This material contains checklists and functional information that will help the departments involved with Communications Operations. Contents of the guide are listed below: Enclosure TITLE 1 Communications Staff and Location 2 Supporting Organizations and Responsibilities 3 OES Emergency Action Checklist Forms: 3-a OES Alert Duty Initial Report 3-b EAS Message Checklist 3-c EAS Verbal Message Format 3-d KATD Radio Messages 4 Communications Coordinator Checklist Communications Data: 4-a City-County Centrex 4-b Emergency Radio Frequency Distribution 4-c Local Government Net 5 Alert Directory (This document is not distributed with copies of the plan. Home phone numbers of county and city staff are listed. THESE MUST REMAIN CONFIDENTIAL.) • CONTRA COSTA COUNTY/OP AREA i Logistics Section Communications January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA ii Logistics Section Communications January, 1996 Enclosure 1 • COMMUNICATIONS STAFF AND LOCATION The following personnel staff the Communications function. WARNING AND ALERT - Prior to EOC Activation: Office of Emergency Services EMERGENCY - After EOC Activation: The following personnel will staff the Communications Coordinator function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary y Communications Coordinator Director, Communications Division, General Services Department Alternate/Relief General Services Communications Division Staff • CONTRA COSTA COUNTY/OP AREA 1 Logistics Section Communications January, 1996 This page left blank on purpose. . • CONTRA COSTA COUNTY/OP AREA 2 Logistics Section Communications January, 1996 Enclosure 2 • SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES WARNING AND ALERT ACTIONS: Contra Costa County: Environmental Health Requests Sheriff's Dispatch to contact OES alert duty staff, or makes direct contact with OES, when a hazardous materials spill/release may affect a populated area. Emergency Medical Services Manages multi-casualty incidents and contacts OES as needed. Sheriff's Dispatch Dispatch personnel notifies OES alert duty staff about all warnings sent over CLETS. Upon request of Environmental Health, dispatch personnel notifies OES of an impending or actual hazardous materials problem, and provides contact phone numbers. When a multi-casualty accident occurs, dispatch personnel contacts OES alert duty staff. When a plane crash occurs, dispatch notifies OES alert duty staff. Law Enforcement Agencies May support Warning Operations by patrolling areas to evacuate using loudhailers to warn a population of danger. Volunteer: RACES (Radio Amateur Civil Emergency Services) • Maintain communications with the OES in the event emergency radio will be needed. CONTRA COSTA COUNTY/OP AREA 3 Logistics Section Communications January, 1996 Keep volunteer sources ready. REACT (Radio Emergency Associates Communications Team) Monitors status of water levels in the delta region for flooding of the islands/tracts. Reports any potential delta flooding to OES. State: Office of Emergency Services Relays all warnings to County OES that would affect Contra Costa County. Communications and Warning Center Maintains all state radio systems. Federal: National Weather Service Provide ongoing weather updates. National Warning Center, Department of Defense Provide data on attack information. EMERGENCY ONSET: Contra Costa County: General Services Communications Division Manages the county Local Government Net. Manages the repair of damaged communications equipment: radio, telephones, relays, microwave towers, etc. • CONTRA COSTA COUNTY/OP AREA 4 Logistics Section Communications January, 1996 Identifies needed resources and requests items through Supply and Procurement staff. • Maintains contact with the phone companies to monitor telephone line service. Staffs the EOC. Sheriff's Dispatch Establishes a Message Center, and provides message runners to the Situation Room of the EOC. Manages the dispatch of emergency response vehicles that are usually monitored by dispatch. Volunteer: RACES (Radio Amateur Civil Emergency Services) Assist where needed with communications between city, county and state agencies. Assist where needed with communications between field activities, staging areas, shelters, satellite operations centers, and the county EOC. Gather volunteer resources upon request. State of California: State Warning Center Monitor communications and assist where possible with radiological and/or attack related data transfer. • CONTRA COSTA COUNTY/OP AREA 5 Logistics Section Communications January, 1996 • This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 6 Logistics Section Communications January, 1996 Enclosure 3 • OES EMERGENCY ACTION CHECKLIST DATE/TIME INITIAL ACTION PREPAREDNESS PHASE Assigned staff of the Contra Costa County OES will: Prepare and annually review plans and Standard Operating Procedures (SOPs) or Personnel and Procedural Instructions (PPIs) outlining Communications procedures, priorities, and resources for: . • OES Alert Duty staff scheduling, duties performed and shift differential. • Using the KATD agreement, EAS, and EDIS. • Beginning a "call-out" of County EOC staff. • Working with other county agencies and departments/divisions to support disaster communications activities and planning. • Registering and managing volunteer radio personnel and equipment with the Sheriff's Department. • Use of the CLETS terminal in the Situation Room. • Review and distribution of weather service information received on the CLETS printer. • Test and management of the City-County Centrex Telephone System. • Maintenance of the Alert Directory. • Test and manage repairs to the State OES radio in the Situation Room. • Coordinate with other departments/ divisions to test and manage service of their county department/division radio equipment in the Situation and Resources Room. • Test and manage the service to all other communications systems: cable and external antenna reception, television/monitors, ATV system, FAX machines, computer modem and phone lines, ring-down lines, etc. Ensure all EOC and OES staff receive training in personal/home disaster preparedness. Participate in exercises and review evaluations of the communications equipment and system in the EOC. CONTRA COSTA COUNTY/OP AREA 7 Logistics Section Communications January, 1996 Identify deficiencies in the communications systems, and resources available to address the problem. Work with other departments for equipment acquisition. • DATE/TIME INITIAL ACTION OES ALERT DUTY STAFF Annually review the Alert Duty PPI. Upon notification of an impending or actual emergency, follow the Alert Duty PPI and checklist(s). The following are highlights of the PPI checklist. • Complete the Initial Report form on the next page. • Make appropriate contacts with the County Administrator, OES Director, media, and other methods of warning. • CONTRA COSTA COUNTY/OP AREA 8 Logistics Section Communications January, 1996 Enclosure 3-a OES ALERT DUTY INITIAL REPORT YOUR NAME: _ Alert Duty Staff _ Other OES WHO'S CALLING NOW: Answering Service (Name) Sheriff's Dispatch(Name) Environmental Health(Name&Phone) State OES (Name&Phonal other(Name&Phone) REPORTED BY: Agency/Dept: Contact Person/Phone: Citizen (Name) Contact Phone: PROBLEM: Transportation Accident _ Air _ Road _ Rail _ Water Hazardous Material Material Qty Spill (leak) _ Release (plume) _ Fire (Explosion) _ Pipeline (leak) Earthquake Magnitude Epicenter _ Wildfire Terrorist _ International Crisis _ Radiological Other LOCATION: FACILITY STREET/LOCATION THOMAS BROS COORDS. City COMMUNITY: County WHO'S ON SCENE: _ Fire _ CCC Environmental Health _ PD _ Ambulance S/O _ other ACTIONS TAKEN: No further action necessary Contacted: (Circle one or both) OES Dir/CAO _ Activated EAS KKIS _ Alerted Staff/News Dir._ Activated Comty. Notification Sys. Other DATE / / TIME CONTRA COSTA COUNTY/OP AREA 9 Logistics Section Communications January, 1996 INCIDENT LOG • *i.c. TIME CONTACT'S PHONE NOTES o.g. NAME NUMBER (Information, Subject, Details, etc) • *i.c. - incoming messages/calls o.g. - outgoing messages/calls • CONTRA COSTA COUNTY/OP AREA 10 Logistics Section Communications January, 1996 Enclosure 3-b EAS MESSAGE CHECKLIST • To access the Bay Counties Emergency Alerting System: 1. REVIEW THE ENTIRE CHECKLIST BEFORE YOU BEGIN. 2. Draft your message. Use the format on the other side of this page. 3. Have your Authenticator List handy. (This has been distributed to OES Alert Duty Staff. ) 4. Call the Common Program Control Station (CPCS) . If phones are inoperable, use the CLETS terminal in the Situation Room of the EOC. If you cannot reach the first CPCS, try the next one. Use the following order: CPCS #1: KCBS 740 am CPCS #2: KNBR 680 am CPCS #3: KGO 810 am 5. Say the following to the operator: "I am of the Contra Costa County Office of Emergency Services. I need to activate the Bay Counties EAS." 6. The station operator will ask: "Please authenticate # ' 7. Look on your CONFIDENTIAL Authenticator Card for the word next to the • number requested. Tell the operator the word. The operator will give you one more chance if you mistakenly give the wrong word. 8. The operator will start a recording machine, and tell you it is on. Read your message following the format on the other side of this page. You will read the following data: • The countdown: three, two,^ one. . . • Your EAS message. • Repeat the message. • Sign-off: "This is the Emergency Alerting System". 9. When you complete the message, PAUSE, ,until the operator tells you the recording is OK. Then hang up. 10. Hang up. CONTRA COSTA COUNTY/OP AREA 11 Logistics Section Communications January, 1996 Enclosure 3-c EAS VERBAL MESSAGE FORMAT • Prepare your message on this form. Read it when the OPCS station operator tells you the recording has begun. Say the following: "THREE, TWO, ONE. . . "THIS IS OF THE CONTRA COSTA COUNTY OFFICE OF EMERGENCY SERVICES ON THE EMERGENCY ALERTING SYSTEM." (Describe the Emergency) A OCCURRED. AT (When/For How Long) (Who/What Area is Affected) (What Should People Do) "REPEATING, . . . (Go back up to THIS IS and repeat message once. ) "THIS IS THE EMERGENCY ALERTING SYSTEM." (Pause five seconds. Wait for operator to tell you recording is complete. ) CONTRA COSTA COUNTY/OP AREA 12 Logistics Section Communications January, 1996 Enclosure 3-d KATD RADIO MESSAGES • The following pages provide the "fill-in-the-blank" messages given to the KATD radio announcer for taping and broadcast to the public as part of the County- KATD Radio Agreement. (Fill in blanks as appropriate and information becomes available. The different letters indicate options. Select one or more as appropriate) . INITIAL MESSAGE DATE: TIME: This message is from the Contra Costa County Health Services Department and the Office of Emergency Services. There has been a: A. spill/release of (chemical name) B fire/explosion C. (other) at the (facility name) located at (facility address) in (city) The incident occurred at (time) , and A. (agency) are on scene • B (aaency) are responding to the scene C. (other) It is important that you know the (chemical or smoke) may pose a public health hazard. Avoid breathing or contacting the (vapor or smoke) . Until further information becomes available, the Health Department recommends that people avoid the area of: 11 (boundaries including streets and/or familiar landmarks) Go indoors immediately, close all doors and windows, and turn off the heating and air-conditioning systems. Remain indoors and stay tuned to this station. We will you update on the status of this situation as s s o P Y soon a possible. We repeat, stay tuned to KKIS AM 990/FM 92.1 for further information. CONTRA COSTA COUNTY/OP AREA 13 Logistics Section Communications January, 1996 UPDATES AS INFORMATION BECOMES AVAILABLE (Add to initial KATD message, pg 13) STATUS: • A. The incident has been contained/extinguished. B :,The incident is::.under control'. and:>is: expected-to be.. ..contained%extinguished within. (time:frame) C. Emergency responders are working to get the situation under control. D. (Other) HEALTH IMPACT: A. The (chemical or smoke) may be detected by a odor and/or a (color) cloud. ...... ..........__..........__............_...._.... .......... ._........... . . ...... . . .. ...._ ....... ........................................._....... ..... . B. ::The (chemical.or...smoke) may not be: detectable.,by. the::human :senses C. Health effects include (e.g. respiratory irritation/eve or skin irritation/other) If you are experiencing any of these symptoms, you may wish to contact your physician. EVACUATION INFORMATION: • A. If your building is affected, or if you have a history of respiratory problems, you may wish to leave the area. B ;Due to the. extended `duration of the :firerelease, the Health Dept recommends: that persons n the.: area of go to the::home of a friend or relative outside of the affected area, or to the`shelter.at` C. The following roads are closed until further notice: a. These roads are expected to be reopened b. Suggested alternate routes are: • CONTRA COSTA COUNTY/OP AREA 14 Logistics Section Communications January, 1996 ALL CLEAR ' (This message will terminate KATD transmissions. ) The incident at has been contained/extinguished. Residents may now safely return to the area/resume their normal activities. INFORMATION ONLYMESSAGE This message is from the Contra Costa County Health Services Department and the Office of Emergency Services. There has been a: A. spill/release of (chemical name) __.. . __. .... ... _ ..... . . _ _... .. ... _ ..... .... _. B. fire/explosion..::' C. (other) at the (facility name) located at (facilityaddress) in cit The incident occurred at (time) . (Agency(ies) ) are on scene. (Other) � It is important that you know the incident does not pose a public health hazard at this time. However, the Health Department strongly recommends that you avoid the area and be prepared to shelter in place. To shelter in place: stay indoors, close all doors and windows, and turn off any heating or air- conditioning systems. We will update this message as soon as more information becomes available. We repeat, stay tuned to KKIS AM 990/FM 92.1 for further information. SHELTER-IN-PLACE INFORMATION; • Close all doors, windows, and vents. • Turn off all ventilation (heating, air-conditioning) . • Put out any fires in fireplaces and close the dampers. • Stay tuned to KKIS AM 990/FM 92.1 for further instructions. • Remain indoors until advised that it is safe to do otherwise. CONTRA COSTA COUNTY/OP AREA 15 Logistics Section Communications January, 1996 Enclosure 4 COMMUNICATIONS COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIAL ACTION PREPAREDNESS Work with OES staff and other county departments that support communications operations. Prepare and annually review plans and Standard Operating Procedures (SOPS) outlining Communications procedures, priorities, and resources for: • Responding to the County EOC and assuming a resource and support role to other county departments. • Contacting the telephone companies to obtain information regarding service status to residents and essential services. • Identifying available communications equipment and service technicians to repair/replace equipment rendered inoperable from a disaster. • Creating a list of vendors that are willing to provide equipment during a disaster. Identify those vendors that will enter a pre-disaster agreement for services/equipment. • Identifying county communications personnel staffing pattern for 24 hour response. Coordinate the Damage Assessment activities of the communications technicians with the County Emergency Plan. Participate in exercises and post-exercise critiques scheduled by the Office of Emergency Services. Identify communications deficiency and solutions for the deficiencies. Identify revenue sources to update equipment, as needed. Be sure all communications staff receive training in personal/home disaster preparedness. Prepare and maintain all Communications supplies at the County EOC. Keep an emergency cache of materials • available. CONTRA COSTA COUNTY/OP AREA 16 Logistics Section Communications January, 1996 DATE/TIME INITIAL ACTION PREPAREDNESS (Continued) Make sure all department/division buildings have a Risk Management Emergency Action Plan for staff and building safety. It should contain: • What staff are expected to do following an emergency. • Lists of what department operations need to continue and the staff required. • List which staff could be reassigned. Review and update annually. Submit changes to Risk Management and OES. Identify department/division staff to serve on the Financial Recovery Team during disaster response. Be sure they get trained. • CONTRA COSTA COUNTY/OP AREA 17 Logistics Section Communications January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Begin an Activity Log. Bring it with you to the EOC, if activated. Document: • Messages received. • Actions taken. • Contacts with cities and other counties. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. Review disaster plans and SOPs with staff. Estimate required materials and procure any needed supplies. When EOC is activated, request EOC staff to get to EOC. • CONTRA COSTA COUNTY/OP AREA 18 Logistics Section Communications January, 1996 DATE/TIME INITIAL ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Upon notification of an actual emergency, get yourself to the EOC. Identify yourself as the COMMUNICATIONS COORDINATOR. Set up your work station. When you enter the EOC, obtain or provide briefing. Consult with Emergency Services Director, alternate, or Situation Analysis. Read this entire checklist and, if necessary, branch material. If not already done, begin an EOC Activity Log. Document: • Messages received and your response. • Actions taken. • Requests for resources; requests filled. • Contacts with cities and other counties. • Contacts with your department operations center. • Requests you make for mutual aid or requests from other jurisdictions for mutual aid from Contra Costa County. • Your time on duty. Gather field information about emergency situations your field personnel are managing. Give information to Situation Analysis in the County EOC. Such information should include: data on communications facilities and Phone Company status. Have communications technicians test communications links in the County Local Government Net. Actively pursue information on conditions of communications equipment from the satellite operations centers, the cities, and other outside agencies that report to the county EOC. Provide hourly updated Communication system reports. Provide to Situation 'Analysis team. Identify staff to work with the Financial Recovery Coordinator to ensure proper documentation and materials are maintained for reimbursement. CONTRA COSTA COUNTY/OP AREA 19 Logistics Section Communications January, 1996 DATE/TIME INITIAL ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE (Continued) Request additional personnel, equipment and material to support department emergency operations through Resources and Support. Resource requests should include: * Reason for the request; * Date/time needed; * Specifics, including the number and type of resources needed, and the name of the individual to whom they are being sent; and * Destination of resources. CONTRA COSTA COUNTY/OP AREA 20 Logistics Section Communications January, 1996 DATE/TIME INITIALS ACTION RECOVERY Identify staff to become part of the Recovery Team. This person will check documents created during the response activities to be sure all necessary data is managed. These activities may go on for years. Complete all EOC activity documentation and submit to the Office of Emergency Services upon request. Participate in post-emergency review and critique. Prepare a summary report on communications operations during the emergency: lessons learned, changes to the current plan etc. Submit it to the Office of Emergency Services within 6 months so a complete report on disaster response can be created. CONTRA COSTA COUNTY/OP AREA 21 Logistics Section Communications January, 1996 Enclosure 4-a CITY-COUNTY EMERGENCY CENTREX PHONE STATUS Phone numbers are not included in this plan. The actual numbers and information is maintained at the County EOC and each city EOC. This will keep unnecessary calls from interfering with emergency activities. City/Area Ext. # Location(s) Antioch (Installed, but removed at request of City Manager.) Brentwood 708 3rd St., City Manager's Office Clayton 1005 Oak St., Police Department Locker Room Concord 5060 Avila Rd., EOC Phone Closet 1950 Parkside, Police Dispatch Danville 510 La Gonda Way, City Administrative Services 800 San Ramon Valley Blvd, San Ramon Valley Fire District Offices EI Cerrito 10900 San Pablo Ave., City Conference Room 10900 San Pablo Ave., Police Sgt. Desk Hercules Chose not to participate. Kensington 215 Arlington Ave., Alarm Room in Kensington Fire Station Lafayette 1004 S. Thompson Ave., Police Manager's Desk Martinez 525 Henrietta St., EOC/Conference Center, (unplugged) Moraga Chose not to participate. Orinda 26 Orinda Way, EOC/Front Desk City Offices Pinole Chose not to participate. Pittsburg 357 E. 12th St., EOC/Public Works Offices Pleasant Hill 330 Civic Dr., EOC/Police Dept. Conference Room Richmond 401 27th St., Dispatch San Pablo #5 Alvarado Square, Dispatch CONTRA COSTA COUNTY/OP AREA 22 Logistics Section Communications January, 1996 San Ramon 2222 Camino Ramon, EOC/City Council Chambers (unplugged) Walnut Creek 1666 N. Main St., Dispatch CONTRA COSTA COUNTY/OP AREA 23 Logistics Section Communications January, 1996 This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 24 Logistics Section Communications January, 1996 !I Enclosure 4'„b • EMERGENCY RADIO FREQUENCY DISTRIBUTION EMERGENCY ALLOCATION I� Normal Department Emergency Channel, Frequency Assignment Assi-inment CALCORD, 156.075 Not available for On-scene disaster it operations. coordination only L-1 , 45.08 Building Inspect. iDamage.Assessment L-3, 45.24 Sheriff Communicaltion Environmental 11 OESHealth for Mosquito Abatemelnt Haz/Mat L-5, 155.04 Sheriff Utility Sheriff, car to car L-6, 45.68 Public Works Damage Assmnt. L-8, 45.56 Animal Services �' Damage Assmnt. • L-9, 488.4375 Ambulance Dispatch Ambulance Disp. L-19, 488.9125 Medical Net Medical Operations Center for managing 9 9 ,SII ambulance, hospitals, etc. L-24, 45.82 General Services General Services P-20, 460.1 County Common Sheriff car-to-car P-23, 154.95 Not available i Sherriff units IN IIN • ail CONTRA COSTA COUNTY/OP AREA 25 Logistics Section Communications January, 1996 • This page left blank on purpose. . CONTRA COSTA COUNTY/OP AREA 26 Logistics Section Communications January, 1996 i � � A n ,;>°. � ;' :w '�: n� ., _ Y�1 x �k` O 3 w�•; ��e z . ,,,,: k. r#; ., ��. �, ,. � �` �" to .�- i FINANCE SECTION CHIEF • OBJECTIVES This material outlines the activities that begin the recovery process following a disaster. Financial recovery programs try to lessen the community's loss, hardship or suffering. A variety of federal, state and private assistance programs may be available when the necessary paperwork and documentation are complete. To deliver these programs effectively, two separate categories of assistance exist: public and private. Financial recovery operations for the public sector are distinctly different from private sector, and the objectives of these are to: Private Sector • Identify aid for temporary housing. • Make federal and local food programs available. • Clarify available financial assistance, such as disaster loans to individuals and businesses, unemployment assistance, individual and family grants, and tax relief. • Create or identifyavailable social services, such as legal services, insurance 9 benefits counseling and crisis counseling. Public Sector • Help with or identify funding assistance to reimburse debris clearance activities. • Identify funding assistance for life- and property-saving measures performed during emergency operations. • Identify funding assistance for the repair or replacement of roads and bridges, water control facilities, public facilities, public buildings and equipment and recreational facilities and parks. • Identify and clarify the available disaster loan programs. • Access the use of state and federal resources (including personnel). CONTRA COSTA COUNTY/OP AREA 1 Finance Section Finance Chief January, 1996 SPECIFIC TERMS Applicant Briefing • The Federal Emergency Management Agency (FEMA) and the State Office of Emergency Services (OES) sponsor this meeting for city, county, special district and nonprofit agency officials who need to apply for federal and state disaster funds. The briefing is usually scheduled before Damage Survey Report (see next definition) teams arrive in the jurisdictions. The entire FEMA and State OES claim process is reviewed at the briefing. Damage Survey Report (DSR) A team of federal, state, and local inspectors conduct a detailed inspection, evaluate and estimate repair or replacement costs for damaged facilities. (These estimates are based on the pre-disaster condition of the facility.) A report is created and submitted on a DSR, FEMA Form 90-52. This becomes the basis for the disaster damage claim, payment of claim, and audits. Disaster Application Center (DAC) A facility set up near an affected area to provide disaster victims with a "one-stop" service center to meet their emergency or financial recovery needs. It is usually staffed by appropriate representatives of federal, state, county and city agencies and private service organizations. Federal Coordinating Officer (FCO) FEMA appoints a staff person to coordinate federal assistance during or after an • emergency or a major disaster under the provisions of Public Law 100-707. Private Sector Individual citizens and privately owned businesses. Public Sector Government, educational system, and private nonprofit agencies. For an explanation of other emergency management terms used in this material, please review the Definitions section in the Basic Plan. EMERGENCY ACTIONS For effective financial recovery management, the Contra Costa County financial recovery staff have special tasks to complete before, during and after an emergency. The actions are listed in the Operations Guide. These suggested actions follow the progression of emergency periods and phases outlined in the Basic Plan. • CONTRA COSTA COUNTY/OP AREA 2 Finance Section Finance Chief January, 1996 ORGANIZATION AND RESPONSIBILITIES • Volunteer Agencies Various volunteer organizations provide emergency relief to help meet the individual disaster victims' needs of food, clothing, shelter and medical care. These organizations include: • The Salvation Army. • The Mennonite Disaster Service (restoration and repair work). • Church organizations. • Volunteer rescue organizations (e.g., Sheriff's Search and Rescue). • The American Red Cross. In particular the American Red Cross helps with many recovery activities. The Red Cross does not duplicate other public or private welfare agencieg' programs, nor will it assume financial responsibility for their actions. The Red Cross may help: * Provide mass care and individual assistance. • Assist victims in applying for federal and state disaster assistance programs. Provide or augment assistance only when victim recovery needs cannot be met through the combined resources of federal and state assistance programs. If local government needs assistance with rescue or evacuation, the Red Cross will assist. Note: The agencies listed above file separate claims for state and federal assistance, and are audited independently. Local (Cities) The federal and state assistance regulations define local agencies as county and city. During response in an emergency city and county agencies will work together for a local response. However, the cities and county file separate claims, maintain separate document files, and are audited independently. The cities and county accept responsibility for recovery actions within their own boundaries. Each city within Contra Costa County should create an emergency management system and operate its own Emergency Operations Center (EOC) where city staff coordinate response. Following a disaster, if a city wants to file claims acceptable CONTRA COSTA COUNTY/OP AREA 3 Finance Section Finance Chief January, 1996 for state and federal funds, each city should identify a member of its emergency management staff as a Local Finance Section Chief at the beginning of the emergency. This person may or may not have other assigned duties in the city • EOC. The Local Finance Section Chief should be sure the proper documentation begins. They should ask the Emergency Services Director to require EOC staff to complete the necessary documents. Contra Costa County/Operational Area The Contra Costa County Auditor/Controller is a regular member of the county Emergency Management Team. During an emergency, the Auditor/Controller, or designee, becomes the County Finance Section Chief, and staffs the county EOC. As lead of county financial recovery operations, this person manages these activities for the unincorporated parts of the county. In the event a disaster affects more than just the county, the county coordinator may help coordinate the operational area members to gather or supply information. Before an emergency, OES staff monitor information related to recovery operations, create the Standard Operating Procedures (SOPs) and plans, and train other county staff as available. All departments will identify departmental staff to assist the Financial Recovery Coordinator. Together this core staff will take actions to assure proper documents are maintained throughout the emergency. All financial recovery staff should be trained on and review what type of • documents are necessary with the EOC staff. The training should include: a review of the disaster assistance process and forms (see the State OES Disaster Assistance Procedure Manual, 1985); and understand the checklists in the Operations Guide. Contra Costa County assumes responsibility for the unincorporated sections of the county. Each city is responsible for actions within its boundaries. In the event the disaster affects more than one city or more than just unincorporated areas, the county may activate the Contra Costa County Operational Area EOC and support city activities. As appropriate, county staff will review mutual aid requests from the cities, contact the city representative with a response and document all activities. This data will be vital for claims following the disaster. Following the disaster, each department will prepare and submit separate disaster claims to the appropriate state and federal agencies. County OES staff will work with the Financial Recovery Coordinator and other departments' staff to develop claims and respond to any actions taken following the claims process and during any audit. • CONTRA COSTA COUNTY/OP AREA 4 Finance Section Finance Chief January, 1996 Mutual Aid Region • Before, during and after emergencies, the State OES Coasta Region staff may be available to answer questions regarding proper documentation and guidelines for claims. State and Federal For actions of other agencies during disaster operations, claim activities, or information regarding Financial Recovery Operations, see the State Emergency Plan, Annex A, Enclosure A-4, and the California State OES Disaster Assistance Procedure Manual (1985). POLICIES AND PROCEDURES General policies and procedures for financial recovery operations are provided below. This outline is not to replace the guidance provided by the California State OES Disaster Assistance Procedure Manual. The most precise explanation of policies, procedures and programs related to recovery is found in the manual. It is the responsibility of all financial recovery staff to review this document. Other federal and state guidance is listed in section References. Some procedures for county financial recovery actions are covered in the Operations Guide. The following procedures are outlined in several federal and state publications and are consolidated below for quick reference. (These do not replace the federal and state guidelines.) The .definition of Local Government in the federal and state guidance refers to city, county and special districts. For this document, the material is personalized for Contra Costa County activities. The Contra Costa County Finance Section Chief should check that the following is accomplished: Declaration of a Local Emergency This information is also covered in the Legal Advisor Branch, as part of that person's responsibility. Information in that branch followed the same guidance. • If conditions of extreme peril to persons and property exist, the Board of Supervisors may pass a resolution declaring a, Local Emergency. • To qualify for assistance under the state Natural Disaster Assistance Act, a proclamation must be made within 10 days of the event. In addition, the • Board of Supervisors must review the continuing existence of the disaster, at least every 14 days, or at the earliest possible date that conditions warrant. CONTRA COSTA COUNTY/OP AREA 5 Finance Section Finance Chief January, 1996 • A Local Emergency may be declared only by the Board of Supervisors, or County Administrator (pursuant to Contra Costa County ordinance). A declaration made by the County Administrator must be ratified by the Board • of Supervisors within seven days. • Special districts affected by an emergency or disaster must petition the county to declare a Local Emergency on their behalf. Cities may declare emergencies. The City Council or City Manager must follow the same guidelines listed above for the County Administrator. • The Legal Advisor in the County EOC will assist the Emergency Services Director (County Administrator, or alternate) in composing a Declaration of a Local Emergency. (See the Legal Advisor Operations Guide, Enclosure 3-a or the State OES Disaster Assistance Procedure Manual.) • The declaration of a Local Emergency: * Gives public employees and governing bodies legal immunities for emergency actions taken. * Enables the Board of Supervisors to act as a board of equalization to reassess damaged property and provide property tax relief. • Allows the County Administrator, alternate, or other authorized officials designated by local ordinance, to: • Establish curfews; • Take any measures necessary to protect and preserve the public health and safety; and • Exercise all authority granted by local ordinance. Situation Reports • These are usually cursory reports that describe the disaster, identify its nature and the extent of damages. • Within four hours of the disaster onset, the cities should create this report locally then send the information to Contra Costa County. The county will consolidate city reports, identify information from the unincorporated areas and send the information to the State OES Coastal Region. • The region office will send the report to State OES, Sacramento. • Information may be transmitted by telephone, fax or in person. • Updates to the initial reports should be made whenever significant new • information is available within the first 24 hours following a disaster. CONTRA COSTA COUNTY/OP AREA 6 Finance Section Finance Chief January, 1996 • Forms for the reports should be completed. Use a Situation Report Form. (See Intelligence/Planning Section Chief, Analysis and the State OES Disaster • Assistance Procedure Manual, Exhibit 3.) Damage Assessment • Local government is primarily responsible for assessing damage to both the public and private sectors. • The cities manage information and inspection within the city boundaries; the county provides this for the unincorporated area; and special districts manage their own inspection and data. • Within 48 to 72 hours, unless otherwise dictated by the situation, damage assessment information is reported from the cities and special districts, through Contra Costa County OES or the County Emergency Operations Center (EOC), to State OES, Coastal Region. • All information should be reported in numerical and dollar estimates of damage. These figures serve as the Governor's basis for proclaiming a State of Emergency or the Governor's request to the President for Declaration of an Emergency or Major Disaster. • • Public Sector: Damage assessment sites include roads, bridges, flood control facilities, waste water treatment facilities, utilities, public buildings, schools and hospitals, and private non-profit agencies. • Private Sector: Reports include homes, businesses, farms, schools and hospitals, privately owned utilities, and personal possessions. • Forms used for gathering, collating, and reporting damage assessment information are provided in the State OES Disaster Assistance Procedure Manual. Immediate State and Federal Agency Assistance • Some state and federal agencies can operate under their own statutory authorities. These agencies can help local government respond to the emergency before a gubernatorial or presidential declaration of emergency or disaster. Only certain kinds of disaster assistance are provided. • Section II of the State OES Disaster Assistance Procedures Manual details other assistance programs. • CONTRA COSTA COUNTY/OP AREA 7 Finance Section Finance Chief January, 1996 Request for Concurrence in a Local Emergency • After declaring a Local Emergency, the Board of Supervisors may request that • the Director of State OES concur and provide assistance under the state Natural Disaster Assistance Act. This act provides financial assistance for the permanent restoration of public real property, other than facilities used solely for recreational purposes, when it is damaged or destroyed by a natural disaster. • To qualify for state concurrence in a Local Emergency, the local declaration must be made within 10 days of the occurrence. A copy of this declaration, along with the information compiled in the damage assessment process, must accompany the request for concurrence. • The Legal Advisor in the County EOC will assist the Emergency Services Director in composing the request. • Section 111 of the State OES Disaster Assistance Procedure Manual provides complete details regarding assistance available under the state Natural Disaster Assistance Act. Request Governor to Proclaim a State of Emergency • By declaring a Local Emergency, the Board of Supervisors determined that • county forces are insufficient to handle the current emergency. Therefore, the Board of Supervisors may request that the Governor proclaim a State of Emergency. • The Legal Advisor in the County EOC will assist the Emergency Services Director in writing the request. • Send the request through State OES Coastal Region. Be sure to include: • A copy of the Local Emergency Declaration; * A Damage Assessment Summary; and • Certification information requesting federal assistance (see State OES Disaster Procedure Manual, Exhibit 4-1 and 5-7. • The request will be forwarded to the Director of OES, and then it will be presented to the Governor. After the Governor's or President's Proclamation • Applicant Briefings:. If public sector assistance is authorized by the Governor or President, affected jurisdictions should send a representative to this meeting. Federal and state personnel will be present to explain how federal and state engineers will accompany damage survey teams to look at local • damages. CONTRA COSTA COUNTY/OP AREA 8 Finance Section Finance Chief January, 1996 • If private sector assistance is authorized following a Presidential Declaration, jurisdictions may be asked to: * Assist the state and federal coordinating officers in selecting sites for Disaster Application Centers (DAC). * Identify a local DAC manager and staff and other personnel to supply services. (This will be a combination of city, county, special district and volunteer agency staff.) REFERENCES All agencies involved with recovery operations should consider having the following documents easily available at the time of disaster. • The California State OES Disaster Assistance Procedure Manual (DAPM), 1985, is the best single document that describes the various types of assistance and its eligibility criteria. The manual outlines all the possible assistance from state and federal programs and agencies and volunteer agencies, for both public sector and private sector recovery. The DAPM references the following laws: • * The federal Robert T. Stafford Disaster Relief & Emergency Assistance Act of 1988 (Public Law 100-707) formerly the Disaster Relief Act of 1974, Public Law 93-288. * The California Emergency Services Act (ESA) of 1970; and * The California Natural Disaster Assistance Act (NDAA), amended 1988. • Additional federal guidelines are found in: * FEMA's Civil Preparedness Guide (CPG) 1-32 "Financial Assistance Guidelines"; * FEMA's CPG 1-38 "Comprehensive Cooperative Agreement - Policies and Procedures Guide"; * Code of Federal Regulations, 49CFR 18: "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; Final Rule" - "Common Rule" Federal Register Volume 53. No. 48, Friday, March 11, 1988; * FEMA's Disaster Assistance Programs (DAP) #21 "Digest of Federal Disaster Assistance Programs"; CONTRA COSTA COUNTY/OP AREA 9 Finance Section Finance Chief January, 1996 FEMA's DAP #9 "Crisis Counseling Program - A Handbook for Grant Applicants"; FEMA's Disaster Response & Recovery (DR&R) #5 "Community Disaster • Loan Handbook"; FEMA's DR&R #7 "Documenting Disaster Damage." • Additional state guidelines are found in: • California State OES "Disaster Application Center (DAC) Handbook for Local Government DAC Managers," revised May 1986; * Enclosure A-4, Recovery Operations, of the California State Emergency Plan, describes responsibilities of each state agency, as well as giving an overview of recovery activities from the state's viewpoint. • Enclosure 4 of Contra Costa County's Basic Emergency Plan describes how hazard mitigation mechanisms are integrated into the Public Assistance process as required by the federal Stafford Act of 1988. For example, DSR's may recommend that mitigation measures be incorporated into structural repairs. • CONTRA COSTA COUNTY/OP AREA 10 Finance Section Finance Chief January, 1996 Enclosure 1 • STAFF AND LOCATION The following personnel will staff the Financial Recovery Coordinator function at the primary County EOC, or the alternate EOC if activated: 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Finance Section Chief Auditor/Controller Support Staff Prior to a disaster, each department should have a designated staff (more than one person) trained in financial recovery. At the time of a disaster, these representatives will support the Finance Section in managing data for recovery claims following a disaster. • CONTRA COSTA COUNTY/OP AREA 1 Finance Section Finance Chief January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OP AREA 2 Finance Section Finance Chief January, 1996 Enclosure 2 • SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Public Sector Financial Recovery The county recovery staff may act as a liaison between other jurisdictions or special districts, and federal and state damage survey report (DSR) teams. This includes: • cities • special districts - reclamation districts - school districts - fire districts Each entity, including each county department, will make individual claims to both FEMA and State OES, as well as other applicable federal or state agencies (e.g. the school district is responsible for making a claim to either the federal Dept. of Education and/or FEMA). The county recovery staff will assist federal and state officials to conduct an applicant's briefing (if public sector assistance is authorized by the Governor or President). Disaster Application Centers (DACs) In order to provide disaster assistance as quickly as possible, FEMA usually authorizes establishment of DACs throughout the disaster area. DACs will normally be established only following a presidential declaration of a major disaster which authorizes federal assistance for individual victims. DACs are jointly established by federal, state and local government to provide a variety of disaster programs and services for affected individuals, families and businesses in one location near the disaster area. See State OES's DAC Handbook and the attached DAC organization chart for more detailed information. The types of agencies which normally send staff to the DAC for a one to two-week period of time are: • Local (city, county) - OES, Assessor, Building Inspection, Community Services, Mental Health, Social Services, Veterans Services, Legal Services • Volunteer & Nonprofit - Red Cross, Salvation Army, churches, crisis counseling agencies, housing and shelter agencies • CONTRA COSTA COUNTY/OP AREA 3 Finance Section Finance Chief January, 1996 • State - State OES, Small Business Administration, food stamps, Employment Development Department (unemployment assistance). • • Federal - FEMA, IRS, Immigration Public Information Team Assists recovery staff with news releases regarding dates and locations of public agency briefings, DAC openings, FEMA or State OES hotline numbers, as well as deadlines for assistance applications. Getting the word out in a timely, thorough manner to affected citizens is a very key element in the recovery process. County Auditor Staff In an advisory capacity, the auditor staff will be involved in dispersing funds and possibly assisting with future disaster funds audits. County Hazard Mitigation Officer Designated by the county authorized official after a disaster. Responsible for • carrying out haz/mit actions as discussed in Enclosure 4 of the Basic Plan, including the Hazard Mitigation grant application and Hazard Mitigation Plan. CONTRA COSTA COUNTY/OP AREA 4 Finance Section Finance Chief January, 1996 Enclosure 3 RECOVERY COORDINATOR EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTION PREPAREDNESS PHASE Get together with each function to ensure each has a method of tracking disaster costs, as outlined in the attached DR&R #7 "Documenting Disaster Damage." The key elements in documentation are the location, hours worked and duties performed (whether temporary emergency work or permanent repairs). Conduct staff training for departments with EOC staff or disaster field staff and possibly include cities and special districts. Develop a method for management to track their disaster activities (in lieu of time cards). Coordinate with OES staff and Service Chiefs on this. Be aware of any revisions in federal or state laws or guidelines and revise procedures accordingly. Ensure that all recovery staff receive training in home/personal emergency preparedness. Ensure that a county Hazard Mitigation Plan has been written and is updated annually. CONTRA COSTA COUNTY/OP AREA 5 Finance Section Finance Chief January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/PRE-IMPACT PHASE Upon notification of a warning, place department staff on standby. Maintain contact with the Office of Emergency Services to monitor developing situation. Review disaster plans and SOPs with staff. When EOC is activated, request EOC staff to get to EOC. CONTRA COSTA COUNTY/OP AREA 6 Finance Section Finance Chief January, 1996 DATE/TIME INITIALS ACTION • EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE Upon notification, go to County EOC. Set up work station. Remind EOC staff to monitor activities for future recovery actions. Ask the Emergency Services Director to ask the EOC staff for department personnel. Set up a Recovery Team: • Meet with these assigned staff. • Review Disaster Claim Process Procedures and send them back to their department operations. • Have them monitor department operations to be sure proper documentation is managed. • Meet with them periodically to cover questions or problems. Set up a meeting schedule. Ask the Situation Analysis staff to compile a Situation Report within 4 hours of the occurrence, and update it every 24 hours. They will create report from reconnaissance information from all the Operations Centers. Review mutual aid process with County EOC staff. Be sure all requests are in writing. The normal chain follows: • City may request aid from other cities. • City requests aid from county. • County requests aid from State OES Region II for requests the county is unable to fill for cities. • State OES Region II will request aid from other counties and from state agencies within the region. State OES Region II may ask OES Headquarters to request aid from counties and state agencies outside the requesting region. Mutual aid becomes mandatory when a State of Emergency is proclaimed by the Governor. Work with the Emergency Services Director and/or Legal Advisor to be sure the Local Emergency proclamations follow the guidelines in the State Disaster Assistance Procedure Manual. Copies are in the Legal Advisor's, Operations Guide of this Emergency Plan. • CONTRA COSTA COUNTY/OP AREA 7 Finance Section Finance Chief January, 1996 DATE/TIME INITIALS ACTION EMERGENCY PERIOD/IMMEDIATE IMPACT PHASE • (Continued) Remind all EOC staff to use activity logs. Ask them to check with their operations center to be sure field personnel record the location and time they work, what equipment and materials are used and the work that is completed. If you notice the EOC staff are having problems documenting activities, give a quick summary of what is needed during EOC staff briefings. Ask all EOC staff to be sure that any requests for assistance from outside counties come through State OES Region II, and it is in writing. State OES and the county EOC should get copies of the written requests, if possible, before personnel are sent outside the county. Fire and law mutual aid responses are exceptions. Review this checklist, DR&R #7 "Documenting Disaster Damage", Enclosure 4 of the Basic Plan "Hazard Mitigation", and the State Disaster Assistance Procedure Manual. • CONTRA COSTA COUNTY/OP AREA 8 Finance Section Finance Chief January, 1996 DATE/TIME INITIALS ACTION RECOVERY PHASE Request the Emergency Services Director to ask the EOC staff for department personnel to assist with ongoing recovery operations. Work with State OES, FEMA officials, and the County Engineering/Damage Assessment Coordinator to provide staff to accompany'state and federal inspectors to tour damage and to complete DSRs. Work with State OES and FEMA officials to decide when and where an "applicant's briefing" for the public sector will be held. Work with State OES & FEMA officials and the Red Cross on whether or not, and when and where a DAC will be opened, for how long, and with what staff. Ensure federal and state coordinating officers are appointed and will provide staff for federal and state programs. • Work with Service Chiefs to identify county staff for the DAC. *** County staff for the DAC would include: Social Services staff to help with childcare, unemployment claims, etc.; Mental Health staff to help with counseling following the event; Assessor staff to help estimate damage claims according to property value, etc. Coordinate with county departments and city officials to staff the DAC and ensure Hazard Mitigation is integrated with the Individual and Family Grant Program. Coordinate with Emergency Public Information team to get news releases and fliers out on public applicant briefing, DAC, assistance hotlines, etc. Assist county departments with questions regarding disaster claims, Hazard Mitigation teams, DSR teams, FEMA and State OES forms and procedures and deadlines. CONTRA COSTA COUNTY/OP AREA 9 Finance Section Finance Chief January, 1996 DATE/TIME INITIALS ACTION RECOVERY PHASE (Continued) Compile a list of departments, total #DSRs, total amount claimed by departments and amount received, for OES files. Include fire, law enforcement, all other county departments. Separate DSR data by FEMA categories for future reference. Ensure Hazard Mitigation information is being compiled by County Hazard/Mitigation Officer in preparation for the Hazard Mitigation Notice of Interest from State OES for the Hazard/Mitigation Grant Program. CONTRA COSTA COUNTY/OP AREA 10 Finance Section Finance Chief January, 1996 .o .' �. �a �_ .� .. � , • COST & TIME Objectives The following material outlines the duties and actions carried out by the Cost and Time staff in response to disasters. Finance activities begin the recovery process following a disaster. Recovery programs try to lessen the community's loss, hardship or suffering. A variety of federal, state and/or private assistance programs may be available when the necessary paperwork and documentation are complete. The objectives of Cost and Time staff actions are to: Cost • Review documentation maintained by EOC staff for completeness and eligibility for state and federal reimbursement. • Review cost data and prepare cost summaries per site and post cumulative cost data. • Recommend cost saving actions. • Request all EOC staff to remind field staff to record any lost, destroyed or damaged equipment at each site, and record any request for assistance within the county or for Mutual Aid. • Obtain and maintain information from Supply that detail fiscal records of all expenditures. • Work with Supply, Communications, Transport Resources and Personnel to collect cost data. • Estimate cost of necessary resources; include personnel, rental, purchase and destruction of equipment. • Work with Claims staff on reimbursement for expenses. Time • Request all EOC staff to remind field staff to record their time, time equipment arrived and its at each site and record time Mutual Aid resources were there as well. • CONTRA COSTA COUNTY/OP AREA 1 Finance Section Time/Cost January, 1996 Specific Terms • The following definitions are given to help you understand the special terms used in this document and in emergency management. Applicant Briefing The Federal Emergency Management Agency (FEMA) and the State Office of Emergency Services (OES) sponsor this meeting for city, county, special district and nonprofit agency officials who need to apply for federal and/or state disaster funds. The briefing is usually scheduled before Damage Survey Report (see next definition) teams arrive in the jurisdictions. The entire FEMA and State OES claim process is reviewed at the briefing. Damage Survey Report (DSR) A team of federal, state and local inspectors, conduct a detailed inspection, evaluate and estimate repair or replacement costs for damaged facilities. (These estimates are based on the pre-disaster condition of the facility.) A report is created and submitted on a DSR, FEMA Form 90-52. This becomes the basis for the disaster damage claim, payment of claim, and audits. Disaster Application Center (DAC) A facility set up near an affected area to provide disaster victims with a "one- stop" service center to meet their emergency or recovery needs. It is usually staffed by appropriate representatives of federal, state, county and city agencies and private service organizations. Federal Coordinating Officer (FCO) FEMA appoints a staff person to coordinate federal assistance during or after an emergency or a major disaster under the provisions of Public Law 93-288. Private Sector Individual citizens and/or privately owned businesses. Public Sector Government, educational system, and private, non-profit agencies. For definitions of other emergency management terms, see the Glossary in the Introduction Section part of the plan, page 5. • CONTRA COSTA COUNTY/OP AREA 2 Finance Section Time/Cost January, 1996 • Emergency/Disaster Response Actions The Cost and Time staff's activities will usually progress in the phases outlined in the Basic Plan, page 10. The people assigned to the Cost and Time staff role have actions to complete before during and after a disaster. Tasks to complete before a disaster are listed below. Detailed emergency response actions are listed in the Operations Guide that accompanies this material. Response actions specific to a radiological emergency are contained in the Radiological Operations Guide in the Operations Section to this plan. Preparedness Phase The preparedness phase exists during non-emergency time. Staff are encouraged to take time and prepare themselves and their families for disaster operations, familiarize themselves with the contents of this plan, develop and update resource lists, and participate in drills. During this time the Cost and Time staff is asked to: • Attend training taught by State OES on the types of documentation necessary for and how to apply for disaster relief funds. • Enlist the support of each department to create procedures to complete the • necessary documents as an emergency evolves. • Prepare Standard Operating Procedures (SOPs) that: w Describes the proper documentation that needs to begin at the outset of an emergency. or Are supported by the Emergency Services Director and require EOC staff to complete the necessary documents. ow Explain how to maintain hourly records of time worked at each site. Bw Allow staff to estimate cost of necessary expended resources. • With all EOC staff, review the types of documents that are necessary for EOC staff to complete. • Review Standard Operating Procedures (SOPs) with the Finance Section staff. • Participate in drills and post exercise briefings to help refine disaster response plans. • Assist with revising this plan as the need arises. • CONTRA COSTA COUNTY/OP AREA 3 Finance Section Time/Cost January, 1996 Emergency/Disaster Response Phase • Upon notification of warning or knowledge of a disaster, all county staff are asked to return or remain at work to fulfill the Disaster Service Worker response requirement. If at home when a disaster occurs, county staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, county staff will be assigned to check upon other county staff families. Once at the Emergency Operations Center (EOC), the Cost and Time staff follows the actions listed in the Operations Guide that accompanies this document. Recovery Phase Recovery starts once emergency response begins, and may continue long after the EOC closes. Historically, complete recovery takes many years. Financial, developmental, and social recovery and reconstruction takes time. Actions required of the Cost and Time staff is listed in the Operations Guide that accompanies this document. Organization and Responsibilities Local (Cities) Each city within Contra Costa County should create an emergency management • system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with Cost/time, Status, each city should designate a member of its Emergency Management Team to act as the Local Cost/Time Coordinator. This city staff person may or may not have other assigned duties in the city EOC. Contra Costa County/Operational Area Prior to an emergency, OES staff monitor information related to recovery operations, create Standard Operating Procedures (SOPs) and plans, and train other county staff as available. The Emergency Services Director and Emergency Management Organization have identified several county personnel to staff a Finance Section in the county EOC. Contra Costa County assumes responsibility for the unincorporated sections of the county. Each city is responsible for actions within its boundaries. In the event the disaster affects more than one city or more than just unincorporated areas, the county may activate the Contra Costa County/Operational EOC and support city activities. As appropriate, county staff will review Mutual Aid • CONTRA COSTA COUNTY/OP AREA 4 Finance Section Time/Cost January, 1996 • requests from the cities, contact the city representative with a response, and document all activities. This data will be vital for claims following the disaster. The County Cost-Time Coordinator should check that the following is accomplished: • Be sure the proper documentation begins. • Review the types of documents that are necessary for EOC staff to complete. • Review documents filed in the Documents and Message Center files to be sure documents are thorough. • Create incident and cumulative cost reports. • Attend applicant briefings set up by the state after the immediate disaster response has occurred and some semblance of recovery has begun. Following the disaster, each department will prepare and submit separate disaster claims to the appropriate state and federal agencies. County OES staff will work with the Finance Section and other departments' staff to develop claims and respond to any actions taken following the claims process and during any audit. State OES Mutual Aid Region Before, during and after emergencies, the State OES Coastal Region staff may be available to answer questions regarding proper documentation and guidelines for claims. For actions of other agencies during disaster operations, claim activities, or information regarding Recovery Operations, see the State Emergency Plan (1989), Annex A, Enclosure A-4, Recovery Operations, and the California State OES Disaster Assistance Procedure Manual (1985). Policies and Procedures General policies and procedures for recovery operations are provided below. Specific actions to complete during disaster response are listed in the Operations Guide that accompanies this material. Special actions for radiological emergencies are listed in the Radiological Operations Guide in the Operations Section of this plan. • CONTRA COSTA COUNTY/OP AREA 5 Finance Section Time/Cost January, 1996 State and Federal Guidelines • The following procedures are outlined in several federal and state publications and are consolidated below for quick reference. (These do not take the place of the federal and state guidelines.) The definition of Local Government in the federal and state guidance refers to city, county and special districts. For the purpose of this document, the material is personalized for the county activities. This outline is not to replace the guidance provided by the California State OES Disaster Assistance Procedure Manual. The most precise explanation of policies, procedures and programs related to recovery is found in the manual. It is the responsibility of all recovery staff to review this document. Situation Reports • These are usually cursory reports that describe the disaster, identify its nature and the extent of damages. • Within four hours of the disaster onset, the cities should create this report locally then send the information to Contra Costa County. The county will consolidate county reports, identify information from the unincorporated areas and send the information to the State OES Coastal Region. • The region office will send the report to State OES, Sacramento. • • Information may be transmitted by telephone, fax or in person. • Updates to the initial reports should be made whenever significant new information is available within the first 24 hours following a disaster. Updates should include estimated costs of expended resources. • All information should be reported in numerical and dollar estimates of damage. These figures serve as the Governor's basis for proclaiming a State of Emergency or the Governor's request to the President for a Declaration of an Emergency or Major Disaster. • Forms for the reports should be completed. Use a Situation Report Form. (See the State OES Disaster Assistance Procedure Manual.) Immediate State and Federal Agency Assistance • Some state and federal agencies can operate under their own statutory authorities. These agencies can help the County respond to the emergency prior to a gubernatorial or presidential declaration of emergency or disaster. Only certain kinds of disaster assistance are provided. • CONTRA COSTA COUNTY/OP AREA 6 Finance Section Time/Cost January, 1996 • • Section II of the State OES Disaster Assistance Procedures Manual details other assistance programs. After the Governor's or President's Declaration • Applicant Briefings: If public sector assistance is authorized by the Governor or President, affected jurisdictions should send a representative to this meeting. Federal and state personnel will be present to explain how federal and state engineers will accompany damage survey teams to look at local damages. • If private sector assistance is authorized following a Presidential Declaration, the County may be asked to: sw Assist the state and federal coordinating officers in selecting sites for Disaster Application Centers (DAC). ew Identify a local DAC manager and staff and other personnel to supply services. (This will be a combination of city, county, special district and volunteer agency staff.) References All agencies involved with recovery operations should consider having the following documents easily available at the time of disaster. • The California State OES Disaster Assistance Procedure Manual (DAPM), 1985, is the best single document that describes the various types of assistance and its eligibility criteria. The manual outlines all the possible assistance from state and federal programs and agencies and volunteer agencies, for both public sector and private sector recovery. The DAPM references the following laws: The federal Disaster Relief Act of 1974, Public Law 93-288, amended 1989, commonly called the "Stafford Act"; The California Emergency Services Act (ESA); and aw The California Natural Disaster Assistance Act (NDAA), amended 1989. • Additional Federal guidelines are found in: • CONTRA COSTA COUNTY/OP AREA 7 Finance Section Time/Cost January, 1996 FEMA's Civil Preparedness Guide (CPG) 1-32 "Financial Assistance • Guidelines;" FEMA's CPG 1-38 "Comprehensive Cooperative Agreement - Policies and Procedures Guide;" Code of Federal Regulations, 49CFR 18: "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; Final Rule" - "Common Rule" Federal Register Volume 53. No. 48, Friday, March 11, 1988; aw FEMA's Disaster Assistance Programs (DAP) #21 "Digest of Federal Disaster Assistance Programs;" ew FDAP #9 "Crisis Counseling Program - A Handbook for Grant Applicants"; FEMA's Disaster Response &Recovery (DR&R) #5 "Community Disaster Loan Handbook;" FEMA's DR&R #7 "Documenting Disaster Damage." • Additional state guidelines are found in: i California State OES "Disaster Application Center (DAC) Handbook for Local Government DAC Managers," revised May 1986; Annex A, Enclosure 4, Recovery Operations, of the California State Emergency Plan (1985), describes responsibilities of each of the state agencies, as well as giving an overview of recovery activities from the state's viewpoint. • CONTRA COSTA COUNTY/OP AREA 8 Finance Section Time/Cost January, 1996 • COST & TIME OPERATIONS GUIDE The following material gives the Cost and Time staff the necessary documents that may be needed as a reference when disaster response occurs. Attachment Title 1 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 2 Support and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 3 Cost Emergency Action Checklist . . . . . . . . . . . . . . . . . . . . . . . . 15 4 Time Emergency Action Checklist . . . . . . . . . . . . . . . . . . . . . . . . 19 5 Resource Request Procedures and Forms . . . . . . . . . . . . . . (OASIS) 6 Resource Available Procedures and Forms . . . . . . . . . . . . . (OASIS) 7 Purchase Order Procedures and Sample Form . . . . . . . . . . . . . (TBD) CONTRA COSTA COUNTY/OP AREA 1 Finance Section Cost/Time January, 1996 • STAFF Location Emergency Operations Center activity will take place at the primary or secondary site, if the primary is not operational. 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Cost/Time Coordinator Auditor/Controller Staff Support Staff Prior to a disaster, each department should have a designated staff (more than one person) trained in financial recovery. At the time of a disaster, these representatives will support the Finance Section in managing data for recovery claims following a disaster. • CONTRA COSTA COUNTY/OP AREA 2 Finance Section Cost/Time January, 1996 • COST EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS Warning Received Ask whether the EOC will be opened or not. Prepare your family and self to return or remain at work. Read this entire checklist and Cost and Time staff material. Disaster Occurred Get yourself to the EOC. • Identify yourself as the Cost and Time staff. • Set up your work station. • Begin an EOC Activity Log. Note: ow Messages received. ow Action taken. ew Requests filled. gw Your time on duty. Read this entire checklist. Obtain situation briefing from the Finance Section Chief. • What are current priorities for Cost and Time staff: gw Review cost data. aw Prepare cost summaries per site. ow Recommend cost saving actions. aw Post cumulative cost data. • What is the schedule for Finance Section briefings? • CONTRA COSTA COUNTY OP AREA 3Finance Section Cost/Time January, 1996 DATE/TIME INITIALS ACTIONS • Request all EOC staff to remind field staff to record time by site, record any lost, destroyed or damaged equipment at each site, and record any request for assistance within the county or for Mutual Aid. Obtain and maintain information from Supply that detail fiscal records of all expenditures. Work with Supply, Communications, Transport Resources and Personnel to collect cost data. Estimate cost of necessary resources; include personnel, rental, purchase and destruction of equipment. Prepare incident cost summaries. Give information to Planning Section Chief. Make recommendations for cost savings to Finance Section Chief. Maintain cumulative cost records. Review Activity Logs and Purchase Orders for thoroughness of data for claims. Be sure cost data relates to specific sites of activity. All purchase must relate to a written request and have the following: tv Who requested; ow Where materials went (what incident site); ew How it got there (method of transportation); Who was in command at the scene, what will the materials be used for; Who will use/operate it. Review all records before leaving EOC. For questions, see EOC staff that generated data. • CONTRA COSTA COUNTY/OP AREA 4 Finance Section Cost/Time January, 1996 DATEMAIE INITIALS ACTIONS Recovery Prepare a report on your activities during the disaster and submit to Administrative Services. Participate in post emergency briefing and critique sessions. Complete all activity documentation and submit to Administrative Services. i CONTRA COSTA COUNTY/OP AREA 5 Finance Section Cost/Time January, 1996 • This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 6 Finance Section Cost/Time January, 1996 TIME EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS Warning Received Ask whether the EOC will be opened or not. Prepare your family and self to return or remain at work. Read this entire checklist and Cost and Time staff material. Disaster Occurred Get yourself to the EOC. • Identify yourself as the Cost and Time staff. • Set up your work station. • Begin an EOC Activity Log. Note: e .Messages received. ew Action taken. ow Requests filled. ow Your time on duty. Read this entire checklist. Obtain situation briefing from the Finance Section Chief. • What are current priorities for Cost and Time staff: ow Review salary data. sw Prepare hours worked summaries per site. cw Recommend cost saving actions. ow Post cumulative labor data. • What is the schedule for Finance Section briefings? • CONTRA COSTA COUNTY/OP AREA 7 Finance Section Cost/Time January, 1996 DATE/TIME INITIALS ACTIONS Request all EOC staff to remind field staff to record time by site: • Establish and maintain a file for employee time reports. For each person it should include: Correct identification —Specific pay provisions Hours worked _Travel Establish and maintain a file for time reports of equipment that either needs regular maintenance or is rented. Keep time records for each-shift. Make sure time reports are appropriately signed. Close out a person's time records before he/she leaves the incident. Prepare incident cost summaries. Give information to Planning Section Chief. Make recommendations for cost savings to Finance Section Chief. Maintain cumulative cost records. Review all records before leaving EOC. For questions, see EOC staff that generated data. i CONTRA COSTA COUNTY/OP AREA 8 Finance Section Cost/Time January, 1996 DATEMME INITIALS ACTIONS Recovery Prepare a report on your activities during the disaster and submit to Administrative Services. Participate in post emergency briefing and critique sessions. Complete all activity documentation and submit to Administrative Services. • CONTRA COSTA COUNTY/OP AREA 9 Finance Section Cost/Time January, 1996 s This page left blank on purpose. CONTRA COSTA COUNTY/OP AREA 10 Finance Section Cost/Time January, 1996 � _� f .� :;o • COMPENSATION, CLAIMS & PERSONNEL Objectives The following material outlines the duties and actions carried out by the Compensation, Claims and Personnel staff in response to disasters. Finance activities begin the recovery process following a disaster. Recovery programs try to lessen the community's loss, hardship or suffering. A variety of federal, state and/or private assistance programs may be available when the necessary paperwork and documentation are complete. The objectives of Compensation, Claims and Personnel staff actions are to: Claims • Review documentation maintained by EOC staff for completeness and eligibility for state and federal reimbursement. • With Supply, Transport Resources, Resource Status, and Documents staff review, consolidate and organize documents for claims for state and federal aid. • Work with the Legal Advisor for any legal claims filed against the county for its • disaster response. • Help with or identify funding assistance to reimburse debris clearance activities. • Identify funding assistance for life and property saving measures performed during emergency operations. • Identify funding assistance for the repair or replacement of roads and bridges, water control facilities, public facilities, public buildings and equipment and recreational facilities and parks. • Identify and clarify the available disaster loan programs. • Access the use of state and federal resources (including personnel. • CONTRA COSTA COUNTY/OP AREA 1 Finance Section Comp/Claims January, 1996 Personnel i • Locate, organize and use non-assigned county staff resources to support emergency operations. • Coordinate available non-assigned county staff resources during emergencies. These may include, but are not limited to, non-assigned county staffs to: aw Carry out flood-fighting operations or emergency debris clearance. BW Support medical operations in first aid stations. 9W Provide administrative support in the County EOC; SW Support search and rescue operations. • Coordinate any required special (expedient) training, where possible, for tasks, like those listed above. Compensation • Manage compensation claims for county staff injured while performing disaster work. • Manage compensation claims for volunteers registered as Disaster Service Workers that were injured while performing disaster work. Specific Terms • The following definitions are given to help you understand the special terms used in this document and in emergency management. Apglicant Briefing The Federal Emergency Management Agency (FEMA) and the State Office of Emergency Services (OES) sponsor this meeting for county, county, special district and nonprofit agency officials who need to apply for federal and/or state disaster funds. The briefing is usually scheduled before Damage Survey Report (see next definition) teams arrive in the jurisdictions. The entire FEMA and State OES claim process is reviewed at the briefing. Damage Survey Report (DSR) A team of federal, state and local inspectors, conduct a detailed inspection, evaluate and estimate repair or replacement costs for damaged facilities. (These estimates are based on the pre-disaster condition of the facility.) A report is created and submitted on a DSR, FEMA Form 90-52. This becomes the basis for the disaster damage claim, payment of claim, and audits. • CONTRA COSTA COUNTY/OP AREA 2 Finance Section Comp/Claims January, 1996 • Disaster Application Center (DAC) A facility set up near an affected area to provide disaster victims with a "one-stop" service center to meet their emergency or recovery needs. It is usually staffed by appropriate representatives of federal, state, county and county agencies and private service organizations. Federal Coordinating Officer (FCO) FEMA appoints a staff person to coordinate federal assistance during or after an emergency or a major disaster under the provisions of Public Law 93-288. Private Sector Individual citizens and/or privately owned businesses. Public Sector Government, educational system, and private, non-profit agencies. For definitions of other emergency management terms, see the Glossary in the Introduction Section part of the plan. Emergency/Disaster Response Actions The Compensation, Claims and Personnel staff's activities will usually progress in the phases outlined in the Basic Plan. The people assigned to the Compensation, Claims and Personnel staff role have actions to complete before during and after a.disaster. Tasks to complete before a disaster are listed below. Detailed emergency response actions are listed in the Operations Guide that accompanies this material. Response actions specific to a radiological emergency are contained in the Radiological Operations Guide in the Operations Section to this plan. Preparedness Phase The preparedness phase exists during non-emergency time. Staff are encouraged to take time and prepare themselves and their families for disaster operations, familiarize themselves with the contents of this plan, develop and update resource lists, and participate in drills. During this time the Compensation, Claims and Personnel staff is asked to: • Attend training taught by State OES on the types of documentation necessary for and how to apply for disaster relief funds. • Enlist the support of each department to create procedures to complete the necessary document as an emergency evolves. • CONTRA COSTA COUNTY/OP AREA 3 Finance Section Comp/Claims January, 1996 • Prepare Standard Operating Procedures (SOPs) that: • aw Outline the disaster assistance process and forms (see the State OES Disaster Assistance Procedure Manual, 1985); ow Describes the proper documentation that needs to begin at the outset of an emergency; aw Are supported by the Emergency Services Director and require EOC staff to complete the necessary documents. ; 9W Explain how to maintain records of all expenditures; aW Identify how to maintain records of hours worked by paid personnel; aw Ensure departments maintain proper records supporting assistance claims. 6W Prepare applications and claims for Federal or State assistance. e� Allow staff to estimate cost of necessary expended resources. • With all EOC staff, review the types of documents that are necessary for EOC staff to complete. • Review Standard Operating Procedures (SOPs) with the Finance Section staff. • Participate in drills and post exercise briefings to help refine disaster response plans. • Assist with revising this plan as the need arises. Emergency/Disaster Response Phase Upon notification of warning or knowledge of a disaster, all county staff are asked to return or remain at work to fulfill the Disaster Service Worker response requirement. If at home when a disaster occurs, county staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, county staff will be assigned to check upon other county staff families. Once at the Emergency Operations Center (EOC), the Compensation, Claims and Personnel staff follows the actions listed in the Operations Guide that accompanies this document. Recovery Phase Recovery starts once emergency response begins, and may continue long after the EOC closes. Historically, complete recovery takes many years. Financial, developmental, and social recovery and reconstruction takes time. Actions required of the Compensation, Claims and Personnel staff is listed in the Operations Guide that accompanies this document. • CONTRA COSTA COUNTY/OP AREA 4 Finance Section Comp/Claims January, 1996 • Organization and Responsibilities Local (Cities) Each city within Contra Costa County should create an emergency management system, identify specific city staff to be part of an emergency management team, and operate its own Emergency Operations Center (EOC) where city staff coordinate response. To help with Comp/Claim, each city should designate a member of its Emergency Management Team to act as the Local Como/Claim Coordinator. This city staff person may or may not have other assigned duties in the city EOC. Contra Costa County/Operational Area Contra Costa County assumes responsibility for the unincorporated sections of the county. Each city is responsible for actions within its boundaries. , In the event the disaster affects more than one city or more than just unincorporated areas, the county may activate the Contra Costa County Operational Area EOC and support city activities. As appropriate, county staff will review Mutual Aid requests from the cities, contact the city representative with a response, and document all activities. This data will be vital for claims following the disaster. • The County Comp-Claim Coordinator should check that the following is accomplished: • Be sure the proper documentation begins. • Review the types of documents that are necessary for EOC staff to complete. • Review documents filed in the Documents and Message Center files to be sure documents are thorough. • Maintain information on the reassignment of non-assigned county staff. • Attend applicant briefings set up by the state after the immediate disaster response has occurred and some semblance of recovery has begun. • CONTRA COSTA COUNTY/OP AREA 5 Finance Section Comp/Claims January, 1996 Following the disaster, each department will prepare and submit separate disaster • claims to the appropriate state and federal agencies. County OES staff will work with the Recovery Coordinator and other departments' staff to develop claims and respond to any actions taken following the claims process and during any audit. atate OES Mutual Aid Region Before, during and after emergencies, the State OES Region II staff may be available to answer questions regarding proper documentation and guidelines for claims. For actions of other agencies during disaster operations, claim activities, or information regarding Finance Operations, see the State Emergency Plan (1989), Annex A, Enclosure A-4, Recovery Operations, and the California State OES Disaster Assistance Procedure Manual (1985). Policies and Procedures General policies and procedures for recovery operations are provided below. Specific actions to complete during disaster response are listed in the Operations Guide that accompanies this material. Special actions for radiological emergencies are listed in the Radiological Operations Guide in the Operations Section of this plan. • Emergency Response Upon notification of a warning or knowledge of a disaster, Government Code requires county staff to return or remain at work. If at home when a disaster occurs, county staff may check to be sure family members are safe before returning to work. If at work when an emergency occurs, county staff will be assigned to check upon other county staff families. Once at the Emergency Operations Center (EOC), the Logistics Chief follows the actions listed in the Operations Guide that accompanies this document. State and Federal Guidelines The following procedures are outlined in several federal and state publications and are consolidated below for quick reference. (These do not take the place of the federal and state guidelines.) The definition of Local Government in the federal and state guidance refers to county, county and special districts. For the purpose of this document, the material is personalized for the county. activities. • CONTRA COSTA COUNTY/OP AREA 6 Finance Section Comp/Claims January, 1996 • This outline is not to replace the guidance provided by the California State OES Disaster Assistance Procedure Manual. The most precise explanation of policies, procedures and programs related to recovery is found in the manual. It is the responsibility of all recovery staff to review this document. Situation Reports • These are usually cursory reports that describe the disaster, identify its nature and the extent of damages. • Within four hours of the disaster onset, the cities should create this report locally then send the information to Contra Costa County. The county will consolidate county reports, identify information from the unincorporated areas and send the information to the State OES Region II. • The region office will send the report to State OES, Sacramento. • Information may be transmitted by telephone, fax or in person. • Updates to the initial reports should be made whenever significant new information is available within the first 24 hours following a disaster. Updates should include estimated costs of expended resources. • All information should be reported in numerical and dollar estimates of damage. These figures serve as the Governor's basis for proclaiming a State of Emergency or the Governor's request to the President for a Declaration of an Emergency or Major Disaster. • Forms for the reports should be completed. Use a Situation Report Form. (See the State OES Disaster Assistance Procedure Manual.) Immediate State and Federal Agency Assistance • Some state and federal agencies can operate under their own statutory authorities. These agencies can help County of Antioch respond to the emergency prior to a gubernatorial or presidential declaration of emergency or disaster. Only certain kinds of disaster assistance are provided. • Section II of the State OES Disaster Assistance Procedures Manual details other assistance programs. CONTRA COSTA COUNTY/OP AREA 7 Finance Section Comp/Claims January, 1996 After the Governor's or President's Declaration • • Applicant Briefings: If public sector assistance is authorized by the Governor or President, affected jurisdictions should send a representative to this meeting. Federal and state personnel will be present to explain how federal and state engineers will accompany damage survey teams to look at local damages. • If private sector assistance is authorized following a Presidential Declaration, the County of Antioch may be asked to: or Assist the state and federal coordinating officers in selecting sites for Disaster Application Centers (DAC). IV Identify a local DAC manager and staff and other personnel to supply services. (This will be a combination of county, county, special district and volunteer agency staff.) References All agencies involved with recovery operations should consider having the following documents easily available at the time of disaster. • The California State OES Disaster Assistance Procedure Manual (DAPM), 1985, is the best single document that describes the various types of assistance and • its eligibility criteria. The manual outlines all the possible assistance from state and federal programs and agencies and volunteer agencies, for both public sector and private sector recovery. The DAPM references the following laws: 9W The federal Disaster Relief Act of 1974, Public Law 93-288, amended 1989, commonly called the "Stafford Act"; W The California Emergency Services Act (ESA); and or The California Natural Disaster Assistance Act (NDAA), amended 1989. • Additional Federal guidelines are found in: 9W FEMA's Civil Preparedness Guide (CPG) 1-32 "Financial Assistance Guidelines;" • CONTRA COSTA COUNTY/OP AREA 8 Finance Section Comp/Claims January, 1996 • a� FEMA's CPG 1-38 "Comprehensive Cooperative Agreement - Policies and Procedures Guide;" ar Code of Federal Regulations, 49CFR 18: "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; Final Rule" - "Common Rule" Federal Register Volume 53. No. 48, Friday, March 11, 1988; 9W FEMA's Disaster Assistance Programs (DAP) #21 "Digest of Federal Disaster Assistance Programs;" 9W FDAP #9 "Crisis Counseling Program - A Handbook for Grant Applicants"; ow FEMA's Disaster Response & Recovery (DR&R) #5 "Community Disaster Loan Handbook;" 9W FEMA's DR&R #7 "Documenting Disaster Damage." • Additional state guidelines are found in: a� California State OES "Disaster Application Center (DAC) Handbookfor Local Government DAC Managers," revised May 1986; Annex A, Enclosure 4, Recovery Operations, of the California State Emergency Plan (1985), describes responsibilities of each of the state agencies, as'well as giving an overview of recovery activities from the state's viewpoint. • CONTRA COSTA COUNTY/OP AREA 9 Finance Section Comp/Claims January, 1996 • This page left blank on purpose. • • CONTRA COSTA COUNTY/OP AREA 10 Finance Section Comp/Claims January, 1996 • COMPENSATION, CLAIMS & PERSONNEL OPERATIONS GUIDE The following material gives the Compensation, Claims & Perso.nnel staff the necessary documents that may be needed as a reference when disaster response occurs. Attachment Title 1 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 2 Support and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 3 Emergency Action Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 4 Resource Request Procedures and Forms . . . . . . . . . . . . . . (OASIS) 5 Resource Available Procedures and Forms . . . . . . . . . . . . . (OASIS) 6 Purchase Order Procedures and Sample Form . . . . . . . . . . . . . (TBD) • CONTRA COSTA COUNTY/OP AREA 11 Finance Section Comp/Claims January, 1996 • STAFF Location Emergency Operations Center activity will take place at the primary or secondary site, if the primary is not operational. 50 Glacier Dr, Martinez Primary 4545 Delta Fair Blvd, Antioch Secondary Comp/Claims Coordinator Auditor/Controller Staff Support Staff Prior to a disaster, each department should have a designated staff (more than one person) trained in financial recovery. At the time of a disaster, these representatives will support the Finance Section in managing data for recovery claims following a disaster. • CONTRA COSTA COUNTY/OP AREA 12 Finance Section Comp/Claims January, 1996 COMP/CLAIM EMERGENCY ACTION CHECKLIST DATE/TIME INITIALS ACTIONS Warning Received Ask whether the EOC will be opened or not. Prepare your family and self to return or remain at work. Read this entire checklist and Compensation, Claims & Personnel staff material. Disaster Occurred Get yourself to the EOC. • Identify yourself as the Compensation, Claims & Personnel staff. • Set up your work station. • Begin an EOC Activity Log. Note: ew Messages received. ew Action taken. sw Requests filled. aw Your time on duty. Read this entire checklist. Obtain situation briefing from the Finance Section Chief. • What are current priorities for Compensation, Claims & Personnel staff: sw Reassign available staff. aw Review Activity Logs for injury claims. 6w Review cumulative cost data with Cost & Time staff for State and Federal claims. • What is the schedule for Finance Section briefings? • CONTRA COSTA COUNTY/OP AREA 13 Finance Section Comp/Claims January, 1996 DATE/TIME INITIALS ACTIONS Reassign available county staff to high priority response sites. Record reassignments. Work with EOC Volunteer staff to fill emergency response jobs if county staff are busy in other activities. Request all EOC staff to remind field staff to record time by site, record any lost, destroyed or damaged equipment at each site, and record any request for assistance within the county or for Mutual Aid. If County sends Mutual Aid to another county, same records must be kept and bill the recipient county after disaster response ends. Review incident cost summaries with Time & Cost staff. Review Activity Logs and Purchase Orders for thoroughness of data for claims. Be sure cost data relates to specific sites of activity. All purchases must relate to a written request and have the following: cw Who requested; ew Where materials went (what incident site); ow How it got there (method of transportation); cw Who was in command at the scene, what will the materials be used for; ow Who used/operated it. Review all records before leaving EOC. For questions, see EOC staff that generated data. CONTRA COSTA COUNTY/OP AREA 14 Finance Section Comp/Claims January, 1996 DATE/TIME INITIALS ACTIONS Recovery Prepare a report on your activities during the disaster and submit to Administrative Services. Participate in post emergency briefing and critique sessions. Complete all activity documentation and submit to Administrative Services. File Workmen's Compensation Claims with state. Work with the Finance Chief to identify staff to attend the Applicant Briefings conducted by State OES to know how to file claims. Identify county staff to assist at the Disaster Application Center (DAC). Review needs and request department head approval for specific staff to help at the DAC. CONTRA COSTA COUNTY/OP AREA 15 Finance Section Comp/Claims January, 1996 This page left blank on purpose. • CONTRA COSTA COUNTY/OR AREA 16 Finance Section Comp/Claims January, 1996