HomeMy WebLinkAboutMINUTES - 11281995 - C80 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J.Martinez,Executive Director
DATE: November 28, 1995
SUBJECT: COMPREHENSIVE GRANT PROGRAM MONITORING REVIEW
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
RECEIVE the results of the Comprehensive Grant Program(CGP)Monitoring Review conducted on August 14,
1995 by Kevin Greene,Construction Analyst,U.S.Department of Housing and Urban Development,California State
Office, San Francisco.
II. FINANCIAL IMPACT:
None at this time.
III. REASONS FOR RECOMMENDATIONBACKGROUND
On August 14, 1995,the Kevin Greene,Construction Analyst for the U. S.Department of Housing and Urban
Development,California State Office, San Francisco,conducted a review of the Housing Authority's modernization .
program; On October 23, 1995 the Housing Authority of the County of Contra Costa received the results of that review.
The purpose of the monitoring review was to determine whether the Housing Authority of the County of Contra
Costa administers its Comprehensive Grant Program in accordance with the applicable statues,regulations and other
program requirements. This review focused on the modernization in progress at our Los Arboles development,
CA011008,Oakley. There were no findings made during the review.
CONTINUED ON ATTACHMENT: YES SIGNATURE I
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON November 28, 1995 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS (ABSENT none ` ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED Nnvamhnr 2$� 195
PHIL BATCHELOR, CLERK OF
THE BOARD OF COMMISSIONERS
AND COU.NTIY, ADMINIST OR
BY , DEPUTY
PU.S.Department of Housing and Urban Development
Pacific/Hawaii
I�t""lUJ 0U California State Office
oL I'll,`II ?W 450 Golden Gate Avenue
eB*v DF YL,°e San Francisco, California 94102-3448 C' C
H.
�l
Mr. Richard Martinez
Executive Director
Contra Housing,.Authority
P.O. Box 2759
Martinez, CA 94553
Dear .Mr Mart1'nez - - -
SUBJECT. Comprehensive Grant Program (-CGP)
Monitoring Review
This transmits the results of the monitoring review of
your Authority's modernization program which was conducted by
Kevin Greene; Construction Analyst, on August 14, 1995 . The
purpose of the monitoring was to determine whether the. Contra
Costa Housing Authority (PHA) administers its_.Comprehensive-
Grant Program; in:' �ecor.dance. with .: applicable :.. statutes , `
regulations and -other._ program requirements. The . review
focused on your modernization progress at the at the Los
Arboles . development . and your obligation and drawdown of
program funds. There were no findings made during the review.
ourcommentsare as follows:
Project:.No:._. .CG.P -.92-5701: .
In fiscal year 1993 , you obligated $1, 405, 000 to
comprehensively modernize the Los Arboles development.
Review .of the modernization documents revealed that
competitive contract bidding was conducted on
November 4 , 1993 , and W. A. Thomas Company, Inc. was
awarded the construction contract. Inspection of the
development found that all modernization work has been
completed and the contractor ' s craftsmanship reflected a
high quality standard. We reviewed your construction
documents (plans and specifications) and found them to be
consistent with the completed modernization- work.
Authority approved change orders, totaling $72 , 339 . 00,
increased your final modernization costs to
$11477 , 339 . 00 . The modernization work involved complete
remodeling of the kitchens and bathrooms, re-roofing,
replacement of doors and windows, handicapped
accessibility improvements, new flooring, asbestos
abatement and site improvements. During our site
inspection, no deficiencies were found.
- .. .. -
Modernization Progress:
We reviewed your implementation project schedules and
drawdown . requisitions to determine whether suff-icient
-
progress is ,being made to complete yourmodernization
work and to identify problems that may affect project
scheduling. Specifically, we discussed with your staff
HUD's funding rescissions and the impact it will have on
modernization projects under your five-year-plan.
The status of funds remaining budgeted, obligated and
expended for modernization CIAP budget 913 and CGP budgets
. 701, 702 , 703 , and 704 are as follows:
CIAP 913 Budgeted Obligated_
_ Expended.
$4 , 153 , 000 $4, 153 ,000 $4, 153 , 000
CGP 701 Budgeted Obligated Expended
$2 ; 471, 748 $2 ,446, 095 $2 , 275, 776
CGP 702 Budgeted Obligated Expended
$2 , 835,935 $1, 7901631 $966, 111
CGP 703 Budgeted Obligated Expended
$2 ,729, 371 $19, 896 $19 , 896
CGP 704 Budgeted . , Obligated Expended
$3 , 158 ,408 $0 $0
The results of our review confirmed that CIAP 913 leas
been completely obligated and expended; CGP 701, 702 and 703
are.. progressing in accordance with the HUD approved
implementation schedule. In order to close out CIAP 913 ,
please prepare and submit final closeout documents in
accordance with the guidelines under HUD Handbook 7485 ..1
REV 4 .
We appreciate your cooperation and assistance during our
monitoring visit. Should you have any questions, please
contact Kevin Greene at (415) 556-3713 Ext 2759 .
Very sincerely yours,
J? c M� Roberson
D'r ct
O ice of Public Housing
San Francisco