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HomeMy WebLinkAboutMINUTES - 11281995 - C79 TO: :BOATED OF SUPERVISORS 5s Contra FRO Phil Batchelor Costa c: < County Administrator. =tom aZ Cy l DATE' November 2, 1995 County T'. �* `" �'UUN SUBJECT: ANNUAL AFFIRMATIVE ACTION PROGRESS REPORT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ACCEPT report from County Administrator regarding the County Affirmative Action Progress Report. BACKGROUND: The Affirmative Action Officer prepares an annual Affirmative Action Progress Report each year that evaluates the County' s Affirmative Action Program and Minority Business Enterprise and Women Business Enterprise (MBE/WBE) Contract Compliance Programs . The Affirmative Action Annual Report reviews the County' s progress and status in departments; hiring, promotion, and separation practices; a review of our compliance with the Americans with Disabilities Act; and a review of our Construction, Purchasing, and Professional/Personal Services Contract Compliance Programs . We continue to hire and promote minorities and women above their labor force representation. There are three departments that have representation for all except one group. They are: County Administrator' s Office, Clerk-Recorder; Health Services; and Community Services Department has all groups represented. Workforce Laborforce African Americans 13 . 8% 7 . 6% American Indians/Alaskan Natives . 8% . 6% Females 76 . 7% 45 .4% Hispanic 8 . 6% 10 .5% Asian/Pacific Islanders 7 : 8% 8 . 9% i CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON November 28, 1995 APPROVED AS RECOMMENDED _ X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE —X UNANIMOUS(ABSENT none ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED_November 28, 1995 Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF CC. Department Heads SUPERVISORS AND O NTY ADMINISTRATOR Advisory Council on Equal Employment Opportunity BY ,DEPUTY r Board of Supervisors November 2, 1995 Annual Affirmative Action Progress Report Page 2 The County exceeded the 1990 labor force percentages . The groups that continue to be under represented in the County are Hispanics with 8 . 6% and Asian/Pacific Islanders with 7 . 8% . We must also continue to focus on supervisors and management level positions to ensure representation throughout all occupational levels . This is the first year the County has met and exceeded its MBE and WBE goals in the MBE/WBE Construction Program. We achieved: Goal Achievement MBE 14 . 0% 23 . 1% WBE 6 . 0% 10 . 1% We must revise our reporting format for our Purchasing and Professional/Personal Services Programs in order to have an accurate analysis of our MBE and WBE participation in those programs . Both programs are operating successfully and shows steady progress towards meeting our goals . The attached report is presented for your review. Office of the County Administrator Contra Costa County Affirmative Action Office 651 Pine Street, Martinez , CA 94553 (510 ) 646-4106 fax: (510) 646-1353 Date: October 10, 1995 To: Board of Supervisors L ry / From: Emma Kuevorl��!L Affirmative Action Officer Subject: Affirmative Action Progress Report for January to December 1994 The Affirmative Action Progress Report is enclosed for your review. The report covers the time period of January to December 1994 . EK sb cc: Department Heads Dept Affirmative Action Coordinators MBE/WBE Liaisons Administrative/Personnel Services Officers Section 504 Committee Members Advisory Council on Equal Employment Opportunity Unions Internal Operations Committee Internal Operations Committee mailing list r t � AAPROG (10/95) `�f1 y ' CONTRA COSTA 'Y ki .:. sE L :. . wO— _ = t 1 B u COUNTY �r y t' AFFIRMATIVE ACTION PROGRESS, REPORT January - December 1924, : r Introduction Contra Costa County evaluates its Affirmative Action progress on a regular basis to allow for changing priorities, identification of problem areas, and a review of accomplishments . The Affirmative Action Semi-Annual Progress Report reflects the County' s continued commitment to its Affirmative Action Program. Contra Costa County is proud of its Affirmative Action accomplishments which are reflected in the leadership of the Board of Supervisors and commitment of the County Administrator, Department Heads, managers, supervisors, employees, unions, and community groups and organizations . Contra Costa County is viewed as a good place to live and work and our Affirmative Action Program reflects the diversity of our County labor force. This report presents the County' s progress and status in the following areas : I . Workforce Analysis (December 31, 1994 ) . II . Workforce Analysis by Department (December 31, 1994) . III . Hires, Promotions, and Separations (January to December 1994 ) . IV. Americans With Disabilities Act (ADA) compliance. V. Minority and Women Business Enterprise (MBE & WBE) Contract Compliance Program. aarpt95 1 r I . Workforce Analysis The employee groups identified in the County workforce for analysis in this report are Females and the following minority groups : Hispanics : all persons of Mexican, Puerto Rican; Cuban, Central or South America, or other Spanish culture or origin, regardless of race; African Americans : all persons having origins in any of the Black racial groups of Africa; Asian and Pacific Islanders : All persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands . This area includes, for example, China, India, Japan, Korea, the Philippine Islands, and Samoa; and American Indians or Alaskan Natives : All persons having origins in any of the original peoples of North America, and who maintain cultural identification through tribal affiliation or community recognition. A. Goals The County uses the Bureau of the Census 1990 Labor Force Statistical Data for Contra Costa County as its primary goal . The goals for the various groups are: 1990 Census 1994 Labor Force Work Groups Percentages Force Hispanics 10 . 5% 8 . 6% African Americans 7 . 6% 13 . 8% Asian/Pacific Islanders 8 . 9% 7 . 8% American Indians/Alaskan Natives . 6$ . 8% Total 27 . 6% 31 . 0% Females 45 . 4% 61 . 7% B. Workforce (December 31, 1994) There were 6, 752 employees (Attachment 1) in permanent full-time, permanent part-time, and project exempt positions . (Temporary and contract employees are not included) . aarpt95 2 There were 4, 164 (61 . 7%) female employees in the workforce which significantly exceeds their labor force (45.4%) representation. Hispanic employees are under represented with 582 ( 8 . 6% ) when compared against their representation in the County labor force. African Americans exceeded their labor force representation with 934 or "13 . 80 . Asian/Pacific Islanders are under represented with 531 or 7 . 8% County employees . American Indians/Alaskan Natives exceeded their labor force representation with 55 ( . 8%) County employees . The groups targeted for aggressive hires and promotions in 1994 were: Hispanics and Asian/Pacific Islanders . C. Occupational Categories (See Attachment 2) In order to target new hires and promotions, we look at the location of minorities and females in the various occupational categories . All positions are placed in one of these eight occupational or job categories : 1 . Officials & Administrators : Employees .who set or recommend board policies, exercise overall responsibility for execution of these policies, or direct individual departments or special phases of the County' s operations . Department Heads , Division Chiefs, Directors, Deputy Directors , and Assistant Directors are examples . 2 . Professionals : Employees in positions that require specialized theoretical knowledge normally acquired through college training or through work experience and other training. Doctors, Lawyers, Librarians, Registered Nurses, Accountants, Management Analysts, and Psychologists are examples . 3 . Technicians : Employees in positions that require a combination of basic scientific or technical knowledge and manual skill which can be obtained through specialized post-secondary school education or through equivalent on-the-job training. Computer Programmers, Drafters, and Technicians (Medical, Dental, Electronic) , are examples . 4 . Protective Service Workers : Employees in positions that are entrusted with public safety, security and , protection from destructive -forces . Deputy aarpt95 3 1 � Sheriffs, Fire fighters, Bailiffs, and Detectives, are examples . 5 . Para Professionals : Employees in positions that perform some of the duties of a professional or technician in a supportive role, which usually require less formal training and/or experience normally required for professional or technical workers, such as Home Health Aides, Library Assistants, Clerks, and Medical Aides are examples . 6 . Administrative Support: Employees in positions that are responsible for internal and external communications, recording and retrieval of data and/or information and other paperwork required in an office, such as Bookkeepers, Clerk-Typists, Dispatchers, and Computer Operators are examples . 7 . Skilled Craft Workers : Employees in positions that perform jobs which require special manual skills and a thorough and comprehensive knowledge of the processes involved in the work which is acquired through on-the-job training and experience or through apprenticeship or other formal training programs . Electricians, Heavy Equipment Operators, Stationary Engineers, and Equipment Operators are examples . 8 . Service/Maintenance: Employees in positions that perform duties which result in or contribute to the comfort, convenience, hygiene or safety of the general public or which contribute to the upkeep and care of buildings, facilities or grounds of public property. Workers in this group may operate machinery. Gardeners, Laborers , and Custodians are examples . There are 4 , 164 ( 61 . 7% ) , female employees represented in the following occupational categories : Total Employees Female Category 12/31/94 # % Officials/Admin 194 62 32 . 0 Professionals 2210 1298 58 . 7 Technicians 953 657 68 . 9 Protective Service Wkr 862 100 11 . 6 Para Professionals 224 175 78 . 1 Administrative Support 1756 1637 93 . 2 Skilled Craft Workers 80 14 17 . 5 Service/Maintenance 473 221 46 . 7 Total 6752 4164 aarpt95 4 t t� i i •Females exceeded their 45 .4$ labor force representation in five occupational categories . They ares under represented in the categories of Officials/Administrators, Protective Service Workers, and Skilled Craft Workers . There are 934 ( 13 . 8%) African American employees represented in the following categories : Total Employees African Americans Category 12/31/94 V % Officials/Admin 194 12 6 . 2 Professionals 2210 236 10 . 7 Technicians 953 166 17 . 4 Protective Service Wkr 862 81 9 . 4 Para Professionals 224 50 22 . 3 Administrative Support 1756 241 13 . 7 Skilled Craft Workers 80 5 6 . 3 Service/ Maintenance 473 143 30 . 2 Total 6752 934 African American employees exceeded their representation in six of the eight occupational categories . They are under represented in the categories of officials/Administrators and Skilled Craft Workers categories . There are 582 ( 8 . 6%) Hispanic employees in the following occupational categories : Total Employees Hispanics Category 12/31/94 # % Officials/Admin 194 5 2 . 6 Professionals 2210 120 5 .4 Technicians 953 85 8 . 9 Protective Service Wkr 862 56 6 . 5 Para Professional 224 29 12 . 9 Administrative Support 1756 208 11 . 8 Skilled Craft Workers 80 9 11 . 3 Service/ Maintenance 473 . 70 14 . 8 Total 6752 582 Hispanics exceeded their labor force representation in four categories . They are under represented in the categories of Officials and Administrators, Professionals, Technicians, and Protective Service Workers . aarpt95 5 1 1 There are 531 ( 7 . 8%) Asian Pacific Islanders in the following occupational categories : Total Employees Asian/Pacific Category 12/31/94 # % Official/Admin 194 9 4 . 7 Professionals 2210 234 - 10 . 5 Technicians 953 98 10 . 2 Protective Svc Wkr 862 25 2 . 9 Para Professionals 224 21 9 . 3 Admin Support 1756 105 5 . 9 Skilled Craft Wrk 80 1 1 . 3 Service/Maintenance 473 38 8 . 0 Total 6752 531 Asian/Pacific Islanders exceeded their labor force representation in three categories . They are under represented in the categories of Officials/Administrators, Protective Services Workers, Administrative Support, Skilled Craft Workers, and Service Maintenance Occupational.. There are 55 ( . 8% ) American Indians/Alaskan Natives in the following occupational categories : Total American Indians & Employees. Alaskan Natives Category 12/31/94 # % Officials/Admin 194 0 0 Professionals 2210 15 . 7 Technicians 953 12 1 . 3 Protective Svc Wkr 862 8 . 9 Para Professionals 224 1 . 4 Admin Support 1756 13 . 7 Skilled Craft Wkr 80 2 2 . 5 Service/Maintenance 473 4 . 8 Total 6752 55 American Indian/Alaskan Native employees exceeded their labor force representation in six occupational categories . They are under represented in the categories of Officials and Administrators and Para Professionals . D. Supervisory and Management Employees The County continues to review the number of supervisory (Attachment 3) employees to identify and eliminate the potential for a "glass ceiling" (discriminatory impact) on Minorities and Females in upper level supervisory and management level positions . aarpt95 6 1 . Supervisory Employees There are 784 ( 100%) supervisory employees : 433 (55 .2) Females; 88 ( 11 .2%) African- Americans; 48 ( 6 . 1%) Hispanics; 44 ( 5 . 6%) Asian/Pacific Islanders;. and 4 ( .5%) American Indians/Alaskan Natives . Females and African Americans exceeded their labor force representation among supervisory employees . There is under representation for Hispanics, Asian/Pacific Islanders , and American Indians/Alaskan Natives . There was a 1 .5% increase among female supervisors and 2 .5% increase among minority supervisors when compared to the December 31, 1993 report. 2 . Management Employees There are 884 ( 100% ) management employees (Attachment 4) : 426 (48 . 2%) Females; 65 ( 7 . 4% ) African Americans; 48 ( 5 .4 ) Hispanics ; 67 ( 7 . 5%) Asian/Pacific Islanders; and 6 ( . 7%) American Indians/Alaskan Natives . Among management employees, Females and American Indians/Alaskan Natives exceeded their labor force representation and African Americans, Hispanics, and Asian/Pacific Islanders were under represented. There was a 3% increase among females and .9% increase among minority managers . The County continues to target mid management and management level positions for all groups . aarpt95 7 II . Department Analysis There are thirty one ( 31) (see Attachment 5) County Departments including the Merit System fire districts . Departments can be divided into four major groups based on the total number of employees in each department. The following are the departments and an analysis (based on the County' s 1990 Census Labor Force) of each department ' s workforce: A. Largest Departments : The largest departments are those with more than 500 employees . Departments in this category are: Health Services 1, 979 employees Sheriff-Coroner 811 employees Social Services 971 employees Analysis : The groups under represented are: Health Services - Hispanics Sheriff-Cononer - Females, ' Hispanics, Asian/Pacific Islanders Social Services - Hispanics and Asian/Pacific Islanders B. Large Departments : The large departments are those with more than 200 employees . . Departments in this category are: Contra Costa County Fire District 384 employees District Attorney 276 employees General Services 215 employees Probation 293 employees Public Works 258 employees Analysis : The groups that are under represented are: Contra Costa County Fire District - Females, African Americans, Hispanics, and Asian/Pacific Islanders District Attorney - Hispanics and Asian/Pacific Islanders . General Services - Females, Hispanics and Asian/Pacific Islanders . Probation - Hispanics and Asians/Pacific Islanders aarpt95 8 Public Works - Females, Asian/Pacific Islanders, and American Indians/Alaskan Natives C. Medium Departments : The medium departments are those with more than 100 employees . Departments in this category are: Administrator' s Office 155 employees Assessor 124 employees Clerk-Recorder 135 employees Community Services Administration 163 employees Library 153 employees Municipal Court Administration 162 employees Library 172 employees Public Defender 103 employees Analysis : The departments and groups that are under represented are: Administrator' s Office - Hispanics Assessor's Office - African Americans, Hispanics, Asian/Pacific Islanders Clerk-Recorder - Asian/Pacific Islanders Community Services Administration - Hispanics Library - African Americans , Hispanic, American Indians/Alaskan Natives Municipal Court Administration - Asian/Pacific Islanders and American Indians/Alaskan Natives Public Defender - Hispanics and Asian/Pacific Islanders D. Small Departments : The small departments are those with more than 20 employees . Departments in this category are: Agriculture 37 employees Animal Services 55 employees Auditor-Controller 69 employees Building Inspection 41 employees Community Development 44 employees County Counsel 39 employees Human Resource 30 employees aarpt95 9 1 Moraga Fire District 25 employees Orinda Fire District 35 employees Superior Court/Jury Commissioner 55 employees Treasurer/Tax Collector 28 employees Analysis : The groups that are under represented are: Agriculture - Females, African Americans, Asian/Pacific Islanders, American Indians Animal Services - African Americans, Hispanics, Asian/Pacific Islanders Auditor-Controller - African Americans, Hispanics, Asians, American Indians/Alaskan Natives Building Inspection - Females, Hispanics Community Development- African Americans, Hispanics County Counsel - African Americans, Hispanics, Asian/Pacific Islanders, American Indians/Alaskan Natives Human .Resource - Hispanics, Asian/Pacific Islanders, American . Indians/Alaskan Natives Moraga Fire District - Females, African Americans, Hispanics, Asian/Pacific Islanders Orinda Fire District- Females, African American, Hispanics, Asian/Pacific Islanders, American Indians/Alaskan Natives Superior Court/ Jury Commissioner - African Americans, Asian/Pacific Islanders, American Indians/Alaskan Natives Treasurer-Tax Collector -African Americans, _American Indians/Alaskan Natives aarpt95 10 E. Smallest Departments : The smallest departments are those with more than one employee and less than twenty employees . Departments in this category are: Cooperative Extension 3 employees Personnel Merit Board 1 employee Private Industry Council 12 employees Retirement Administration 15 employees Veterans Services 5 employees Analysis : The groups that are under represented are: Cooperative Extension - African Americans, Asian/Pacific Islanders , American Indians/Alaskan Natives Personnel Merit Board African Americans, Hispanics, Asian/Pacific Islanders , American Indians/Alaskan Natives Private Industry Council-Hispanics, Asian/Pacific Islanders, American Indians/Alaskan Natives Retirement Administration - African Americans, Hispanics, Asian/Pacific Islanders, American Indians/Alaskan Natives Veterans Services - Asian/Pacific Islanders, American Indians/Alaskan Natives aarpt95 11 III . Employment Status The employment analysis of hires, promotions, and separations are from January to December 1994 . A. Hires There were six hundred fifteen (615) employees hired during this reporting time period. (Attachment 6) More than half of the hires were Females . There were: 421 ( 68%) Females; 135 (22%) African Americans; 62 ( 10%) Hispanics; 67 ( 11%) Asian/Pacific Islanders; and 5 ( 1%) American Indian/Alaskan Natives employees hired. The total number of minorities hired was 269 (43 . 7% ) . All groups were hired at percentages above their labor force representation. B. Promotions There were three hundred thirty eight (338) employees promoted during this reporting period. (Attachment 6) There were: 175 ( 52%) Females; 53 ( 16% ) African Americans ; 30 ( 9% ) Hispanic employees; 30 ( 9%) Asian/Pacific Islanders; and 3 ( 1% ) promotions for American Indians/Alaskan Natives . Females, African Americans, Asian/Pacific Islanders, and American Indians were promoted at percentages above their labor force representation. Hispanics were not promoted at their labor force percentages . The total number of minorities promoted was 116 ( 34%) . Minorities were promoted above their labor force representation of 27 . 6%. C. Separations There were four hundred sixty-seven (467) employees who separated from County Service. (Attachment 7) More than half of the separations were among Females . There were: 305 ( 65%) Females; 77 ( 16%) African Americans; 42 ( 9%) Hispanics; 42 ( 9%) Asian/Pacific Islanders; and 3 ( . 6%) American Indians/Alaskan Natives . Females, African American, Asian/Pacific Islanders, and American Indians/Alaskan Natives separated from the County in percentages at or higher than their labor force representation. Hispanic employees were the only group that did not separate employees at percentages higher than their labor force representation. There were 164 ( 35%) minority employees leaving County service. There were four employees ( .8%) we were unable to identify their race/ethnicity or gender. The types of separations and an analysis of the minorities and females in the five separation categories are: aarpt95 12 1 . Resignations - Two hundred thirty-nine (239 ) employees resigned from the County. There were: 159 ( 67%) Females; 33 ( 14%) African Americans; 18 ( 7%) Hispanics; 23 ( 10%) Asian/Pacific Islanders and 2 ( 1%) for American Indians/Alaskan Natives . All groups except Hispanics, had employees that resigned at percentages higher than their labor force representation. 2 . Constructive Resignation - There were twelve ( 12 ) employees with constructive resignations . There were: 10 (83%) Females and 4 (33%) African Americans, 3 (25%) Hispanics, 2 ( 16% ) Asian/Pacific Islanders, and zero (0) American Indians/Alaskan Natives . Females, African Americans, Hispanics and Asian/Pacific Islanders had constructive resignations above their labor force representation. 3 . Retirements - There were one hundred twenty-six ( 126 ) employees who retired from the County. There were: 73 ( 58%) Females; 7 ( 6%) African American; 8 (6%) Hispanic; 8 (6%) Asian/Pacific Islanders; and zero ( 0) American Indians/Alaskan Natives retirements from County service. Females retired from the County in percentages higher ' than their labor force representation. 4 . Lay Offs There were fifty (50) employees that were laid off between January and December 1994 . Females 41 . ( 82%) , African Americans 24 ( 48% ) , Hispanics 9 ( 18%) , ,Asian/Pacific Islanders 3 ( 6%) , and American Indian/Alaskan Native 1 ( 2% ) . All groups except Asian Pacific Islanders were laid off at percentages higher than their labor force representation. There were 37 ( 74%) minorities laid off during this reporting period. 5 . Deaths - Fourteen ( 14 ) employees died during this reporting .period. Nine ( 9 or 64%) female; 3 (21% ) African American, 1 ( 7%) Hispanic, 2 ( 14%) Asian/Pacific Islanders, and zero ( 0) were American Indian/Alaskan Natives . Females, African American and Asian/Pacific Islanders exceeded their labor force representation in this category. 6 . Dismissed - There were twelve ( 12) employees who were dismissed from County service. There were: 4 (33%) Females; 5 (42%) African Americans; -1 (8%) Asian/Pacific Islander, and zero ( 0 ) American Indian/Alaskan Natives . ' Females, African Americans, and Asian/Pacific Islanders exceeded their labor force representation in this category. aarpt95 13 7 . Rejection of Probation - There were fourteen ( 14 ) employees rejected during the probationary period. There were: 9 ( 64%) Females, one ( 7%) African American; 3 (21% ) Hispanics, 3 (21%) Asian/Pacific Islanders, and zero ( 0) American Indian/Alaskan Natives . Females, Hispanics, and Asian/Pacific Islanders were rejected probationary employees that left County service at percentages above their labor force representation. D. Disabled Employees Workforce Analysis The County' s Disability Program began in 1978 . The County is active in the recruitment and selection of disabled applicants and employees . We have: established policies and procedures to protect disabled employees from discrimination; developed a "Transition Plan" to ensuring our facilities (buildings) are accessible; - reviewed our programs and services to ensure accessibility; trained managers and supervisors on how to process requests for reasonable accommodations from • disabled employees; and trained employees of their rights under the Americans with Disabilities Act. 1 . Workforce: Among the 6 ,752 employees reported from July to December 1994 , there are ninety two ( 92 or 1 . 4%) employees who identify themselves as having a disability. There are disabled employees with disabilities based on: 20 ( . 3%) visual; 13 ( . 2%) hearing; 4 ( . 1%) speech; 45 ( .7%) physical; and 11 ( . 2%) developmental disabilities . Supervisory Employees : Among the 784 supervisory employees, there are 16 (2 . 0%) employees who identify themselves as having a disability. The disabilities are: 5 ( . 6%) visual; 1 ( . 1%) hearing; aarpt95 14 0 ( . 0%) speech; 8 ( 1 . 0%) physical; and 2 ( . 3%) developmental disabilities . Management Employees : Among the 884 management employees, there are 18 (2 . 0%) employees who identify themselves as having a disability. The disabilities are: 5 ( . 6%) visual; 0 ( . 0%) hearing; 1 ( . 1%) speech; 10 ( 1 . 1%) physical; and 2 ( . 2%) developmental disabilities. 2 . Employment: There were no disabled employees hired during this reporting period. aarpt95 15 IV. Americans with Disabilities Act The County is aggressively implementing Federal regulations and requirements of the American with Disabilities Act. The implementation of the Americans With Disabilities Act (ADA) can be divided into three broad categories : Accessibility; Essential Functions; and Requests for Reasonable Accommodations . A. Accessibility The General Services Department, Architectural Division, has completed the review of all County buildings identifying barriers to accessibility (using the Americans with Disabilities Act Guidelines (ADDAG) ) . The draft "Transition Plan" for Priority A Buildings was sent to the Section 504 Committee and community groups and organizations for review and comments . Priority A Buildings are those with high public/employee usage . The Transition Plan was adopted and time frames have been established to eliminate barriers to accessibility. A special account has been established to deposit $50 . 00 from every fine paid for violations of provisions prohibiting unauthorized parking in spaces designated for persons with disabilities . Funds deposited in this special account will be used to meet our building objectives (Priorities A, . B, and C) and to cover the actual administrative cost of setting aside these funds.. The list of accomplishments to the Priority A list is presented in Attachment 8 . B. Essential Functions The Human Resource Department has reviewed and analyzed job classes and identified their essential functions (Attachment 9) . The County continues to identify the essential functions in job classes . The priority classes are: - classes requiring medical examinations; classes where request for reasonable accommodations have been initiated; classes where department request examinations; and classes that are new. In addition to classes listed in Attachment 9, the following job class (es ) have identified their essential functions : Library Clerk. aarpt95 16 C. Requests for Reasonable Accommodations Managers, supervisors, and employees are encouraged to attend the Americans with Disabilities Act (ADA) class . The class reviews the procedures for processing Requests for Reasonable Accommodations and assists employees by advising them of their rights under ADA. There were five Requests for Reasonable Accommodations in 1994 . Three of the cases have been closed. (Two requests were provided accommodations and two requests were withdrawn by the employees . ) There. remains one open case. All of the requests were due to a physical disability. We continue to train and advise employees and supervisors of the policy and procedures for processing Requests for Reasonable Accommodations . Summary The County continues to hire all Minority groups and Females above their labor force representation during this reporting period. This is the first time the County has hired all groups at or above their labor force representation for two years ( from January 1993. to December 1994) . Females, African Americans, Asian and Pacific Islanders, and American Indians/Alaskan Natives were promoted above their labor force representation. Females , African Americans, Asian/Pacific Islanders, and American Indian/Alaskan Natives continue to be the groups separating from the County at percentages higher than their labor force representation,. The County continues to comply with the requirements of the Americans with Disabilities Act._ We are aggressively implementing our Transition Plan, identifying the essential functions in job classes, and assisting employees and managers process Requests for Reasonable Accommodations. The County continues to emphasize the importance of the County' s Affirmative Action Program and the Board of Supervisors commitment to the Program. aarpt95 17 V. Minority and Women Business Enterprise Contract Compliance Program The County completed on November 17, 1993, its "Utilization Study" and the Board of Supervisors approved the recommended changes to the County' s Minority and Women Business Enterprise (MBE and WBE) Contract Compliance Program. This report presents our accomplishments in the Construction, Purchasing, and Professional/Personal Services areas of the County' s MBE and WBE Contract Compliance Program. A. Construction Program 1 . Formal Construction Projects Minority Business Enterprise goals are 14% and the Women Enterprise goals are 6% for construction contracts over $50, 000 at time of bid award. Construction projects are administered by the General Services and Public Works Departments . There are, on occasion, contracts administered by the County Administrator' s Office. The total contract amount from the General Services, Public Works. and County Administrator's Office is : Contracts over $50, 000 Actual % Goal % Total : $13,275, 989 MBE : 3, 069,496 23 . 1% 14% WBE : 1, 350, 046 10 . 1% 6% Both goals were achieved (exceeded) . In each department there were: County Administrator: $1,400, 144 MBE: 176 ,510 12 . 6% 14% WBE: 1221800 6% General Services : $6, 079,483 MBE : 2, 133,950 35 . 1% 14% WBE: 703,478 11 .5% 6% Public Works : $5, 796, 362 MBE: 759,036 -13 . 1% 14% WBE: 523, 768 9 . 0% 6% The analysis of construction projects awarded from January to December 1994 indicates the following: Total contracts over $50,000 with MBE and WBE requirements .in the Public Works and General Services aarpt95 18 t Departments were $11,875,845 with MBE participation of . $2, 892,986 or 24 . 36% and WBE participation of $1,217 , 689 or 10 . 33% . MBE and WBE goals were exceeded during this reporting period. The total number of Federally funded Disadvantage Business Enterprise (DBE) projects were five (5) and the DBE goal is 20%. The total dollar amount for the five projects was $4,809,884 . The DBE percentage achieved was . 16 . 1% ($774,372) . The County did not achieve the DBE goal . A) General Services Department: 1) The General . Services Department had nine ( 9 ) construction projects over $50,000 'in 1994 . The total dollar amount awarded was $6 ,079 ,483 . The MBE participation was $3,071,950 or 50 .53% and the WBE participation was $703,478 or 11 .57%. 2 ) The construction projects were: (a) Remodel Wing 4 at 550 School St. , Pittsburg, (E A. Sparacino) . The MBE percentage achieved were 4 . 5% ($4, 683) and the WBE percentage achieved was 0% . Both goals were not met. The contractor documented a "good faith effort" to achieve both goals . The amount of the contract was $105, 125 . (b) GSD Service Center, 2467 Waterbird Way, Martinez, (West Bay Builders, Inc. ) . The MBE percentage achieved was 35 . 5% ( $1,010, 000) and the WBE percentage achieved was 21% ( $600,00) . Both goals. were exceeded. The amount of the contract was $2 ,850,000. (c) Improvements at Juvenile Hall Facility, 202 Glacier Drive, Martinez and Byron Boys Ranch, Bixler Road and Byers Road, Byron, (Page Construction Company) . The MBE percentage achieved was 7% ($51, 500) and the WBE percentage achieved was 0%. Both goals were not met. The contractor documented a "good faith effort" to achieve both goals . The amount of the contract was $739,681 . (d) Renovation and Addition to 30 Muir Road, Martinez for Social Service Department, (Younger-Wunar, Inc. ) The MBE percentage achieved was 53% ( $174, 310) and the WBE percentage achieved was 6;. 3% ( $20, 700) . Both MBE and WBE goals were exceeded. The amount of the contract was $328,612 . aarpt95 19 (e) Courtyard Improvements at West County Justice Center, (Golden Bay Construction, Inc. ) The MBE percentage achieved was 18 . 5% ( $12 ,470) and the WBE percentage achieved was 4 .43% ( $4 ,091) . The MBE goal was exceeded; however, the WBE goal was not met. The contractor documented a "good faith effort" to achieve the WBE goal . The amount of the contract was $67,365 . ( f) Emergency Generator & Backup Air Conditioner, 595 Center Avenue) , (Alhambra Electric) . The MBE percentage achieved was 16 . 3% ( $18,487 ) and the WBE percentage achieved was 16 . 3% ($18,487 ) . Both goals were exceeded. The amount of the contract was $113,500 . (g) Asbestos Abatement at 1305 MacDonald Avenue, Richmond, CA for Social Service Department, (CST Environmental, Inc . ) . The MBE percentage achieved was 90 . 7% ( $51, 500) and the WBE percentage achieved was 0% . The MBE goal was exceeded; however, the WBE goal was not met. The contractor documented a "good faith effort: to achieve the WBE goal . The amount of the contract was $56 ,800 . (h) Remodeling at 1305 MacDonald Avenue, (West Bay Builders ) . The MBE percentage achieved was 45 . 5% ( $782 ) and the WBE percentage achieved was 3 . 1% ( $53, 000) . The MBE goal was exceeded; however the WBE goal was not met. The contractor documented a "good faith effort" to achieve the WBE goal . The amount of the contract was $1,720,000. ( i) Pleasant Hill Pocket Park, (Valley Resource) . The MBE percentage achieved was 29 . 5% ( $29 ,000) and the WBE percentage achieved was 7 . 3% ( $7 ,200) . Both goals were exceeded. The amount of the contract was $98,400. B) Public Works Department: 1) The Public Works Department had 22 construction projects over $50,000 in 1994 . The total dollar amount awarded was $5,796,362 . The MBE participation was $759,036 or 13 . 1% and the WBE participation was $523,768 or 9 .0%. 2) The construction projects were: (a) Kensington Roads Improvement Assessment District (KRIAD) Reconstruction Phase 2 (O.C. Jones & Sons) . The MBE percentage achieved aarpt95 2 0 was 0% and WBE percentage was 6% ( $20, 150) . The MBE goal was not met; however, the WBE goal was met. The contractor documented a "good faith effort" to meet the MBE goal . The amount of the contract was $335,818 . (b) Port Chicago Hwy Left Turn Lane (B & B Grading and Paving, Inc. ) . The MBE percentage was 0% and the WBE percentage was 0% . Both goals were not met. The contractor documented a "good faith effort" to achieve both goals . The .amount of the contract was $297,593 . (c) Kensington Roads Improvement Assessment District (KRIAD) Reconstruction Phase 3 (O.C. Jones & Sons) . The MBE percentage achieved was 17 . 7% ( $79 ,485) and the WBE percentage achieved was 6% ( $27 , 185) . The MBE was exceeded and the WBE goal was met . The amount of the contract was $447,714 . (d) East" Cypress Road/Sellers Avenue Intersection Improvements (Redgwick Construction Company) . The MBE percentage achieved was 5% ( $14 ,088) and the WBE percentage achieved was 7 . 3% ( $20,677 ) . The MBE goal was not met; however, the WBE goal was exceeded. The contractor documented a "good faith effort" to achieve the MBE goal . The amount of the contract was $282,281 . (e) State Route 4/Laurel Road Traffic Signal (St. Francis Electric) . The MBE percentage achieved was 19 . 2% ( $23, 000 ) and the '. WBE percentage achieved was 6 . 7% ($8, 100) . Both goals were exceeded. The amount of the contract was $119,646 . ( f) Drainage Area 1O . Line G, Culvert Replacement (V & M Construction/Backhoe) . The MBE percentages achieved were 46 .2% ( $126,880) and the WBE percentage achieved was 6 . 3% ($17, 150) WBE participation. Both goals were exceeded. The amount of the contract was . $274, 320. (g) Empire Avenue Bridge Replacement (Granite Construction Company) . The MBE percentage achieved was 6 .2% ( $10,410) and the WBE percentage achieved was 1 . 7% ($38, 175) . Both goals were not met. The contractor documented a "good faith effort" to achieve both goals . The amount of the contract was $618,624 . (h) Camino Tassajara Realignment at Highland (Branaugh Excavating, Inc. ) . The MBE aarpt95 21 percentage achieved was 14 . 6% ( $36 , 200) and the WBE percentage achieved was 4 . 8% ( $12,000) . The MBE goal was exceeded; however, the WBE goal was not met. The contractor documented a "good faith effort" to achieve the WBE goal . The amount of the contract was $247,866 . ( i) Paso Nogal/Golf Club Road Realignment (Joe Carone, Inc. ) . - The MBE percentage achieved was 13 . 1% ($16 , 851 ) and the WBE percentage was 5 . 0% ( $6,455) . Both goals were not met. The contractor documented a "good faith effort" to achieve both goals . The amount of the contract was $127,500. ( j ) Drainage Area 40A Storm Drain Improvements (V & M Construction/Backhoe) . The MBE percentage achieved was 14 . 15% ( $57 ,600) and the WBE percentage achieved was 10% ( $40,500) . Both goals were exceeded. The amount of the contract was $407, 168 . (k) State Route 4 Intersection Neroly Road and Live Oak Avenue at Highway 4 (Redgwick Construction Co. ) . The MBE percentage achieved was 0% and the WBE percentage achieved was 45 . 7 ( $52 ,229 ) . The MBE goal was not met; however, the WBE goal was exceeded. The contractor documented a "good faith effort" to achieve the MBE goal . The amount of the contract was $114, 102 . ( 1 ) Willow Pass Road Frontage Improvements (Redgwick Construction Company) . The MBE percentage achieved was 1 . 8% ( $9 , 955) and the WBE percentage achieved was 5 . 1% ( $27, 630) . Both goals were not met. The contractor documented a "good faith effort" to achieve both goals . The amount of the contract was $538,676 . (m) Ygnacio Valley Road Overlay/Cowell Road (Oliver de Silva) . The MBE percentage achieved was 0% and the WBE percentage achieved was 25% ( $144,200) . The MBE goal was not met; however, the WBE goal was exceeded. The contractor documented a "good faith effort" to achieve the MBE goal . The amount of the contract was $589,468. (n) Kensington Roads Improvement Assessment District (KRIAD) Overlay Phase 2 (Gallagher & Burk, Inc. ) . The MBE percentage achieved was 11;. 1% ($39, 306 ) and the WBE percentage aarpt95 22 achieved was 11 .4% ($40, 136 ) . The MBE goal was not met; however, the WBE goal was exceeded. The contractor documented .a "good faith effort" to achieve the MBE goal . The amount of the contract was $351,453 . (o) 1993 Walnut Creek Desilting (Kristin Trucking Company) . The MBE percentage achieved was 14 . 1% ( $19,400) and the WBE percentage achieved was 6% ( $8, 300) . The MBE goal was exceeded and the WBE goal was met. The amount of the contract was $138,025 . (p) Bay Point Feeder Trail (Eugene G. Alves Construction) . The MBE percentage achieved was 14 . 1% ( $6 ,860) and the WBE percentage achieved was 6 . 0% ( $9 , 780) . The' MBE goal was exceeded and the WBE goal was met. The amount of the contract was $48,655 . (q) Drainage Area 13, Line C-1 (Siteworks Construction) . The MBE percentage achieved was 94% ( $45, 166 ) and the WBE percentage achieved was 6 .4% ($3, 100) . Both goals were exceeded. The amount of the contract was $48,266 . (r) Port Chicago. Highway/Pacifica (Wingard Engineering) . The MBE percentage achieved was. 16 . 1% ( $22, 614 ) and the WBE percentage achieved was 1 . 0% ( $1,275) . The MBE goal was exceeded; however, the WBE goal was not met. The contractor documented a "good faith effort to achieve the WBE goal . The amount of the contract was $140,492 . (s) Drainage Area 105, Deer Creek Basin (Mt . Diablo Corporation) . The MBE percentage achieved was 26% ( $66, 725) and the WBE percentage achieved was 6 . 1% ( $15, 690) . Both goals were achieved. The contract amount was $256,877 . (t) Empire Avenue Widening (Granite Construction Company) . The MBE percentage achieved was 6 . 6% ( $17,400) and the WBE percentage achieved was 6 . 9% ( $18,220) . The MBE goal was not met; however, the WBE goal was exceeded. The contractor documented a "good faith effort" to achieve the MBE goal . The contract amount was $264,944 . The total number of Federally funded Disadvantage Business Enterprise (DBE) projects were five (5) and the DBE goal is 20%. The total dollar amount for the five projects was $4,809 ,844 . The DBE aarpt95 23 percentage achieved was 16 . 1% ($774,372) . The County did not achieve the DBE goal . ( 1 ) 1993 Hazard Elimination Safety (HES) Flashers (Wingard Engineering) . The DBE percentage achieved was 32 . 5% ($16 ,553) . The DBE goal was exceeded. The contract amount was $51,000. (2 ) Phase II Airport Construction/Byron Airport (Teichert Construction) . The DBE percentage achieved was 17 . 5% ( $683,680) . The DBE goal was not met. The contractor documented a "good faith effort" to achieve the goal . The amount of the contract was $4,220,248 . ( 3) San Pablo Dam Road Interconnect (F.B. Inc . dba Fowler Brothers Electrical Contractors) . The DBE percentage achieved was 10 . 2% ( $38,405 . The DBE goal was not met. The contractor documented a "good faith effort" to achieve the goal . The amount of the contract was $375, 768 . (4) Cypress Road/Jersey Island Road. Left Turn Lane (Granite Construction Company) . The DBE percentage achieved was 23 . 2% ( $21, 610 ) . The DBE goal was exceeded. The amount of the contract was $93,918. (5) San Pablo Dam Road Slide Repair (Hess ) . The DBE percentage achieved was 20 . 48% ( $14 , 124 ) . The DBE goal was exceeded. The amount of the contract was $68,950. C) County Administrator's Office 1) In the County Administrator' s Office there were two construction projects over $50, 000 . The total contract amount awarded was $1,400, 144 . The MBE participation was $176 ,510 or 12 .65 and the WBE participation was 122,800 or 8.7%. 2 ) The construction projects were: (a) Alteration to E, G, and J wards at Merrithew Memorial Hospital - Bid Package I (Pyramid Construction Co. ) . The MBE percentage achieved was 12 . 1% ($33,587) and the * WBE percentage achieved was 0% ($0) . Both goals were not met. The contractor documented a "good faith effort" to achieve both goals . The amount of the contract was $275,500. (b) Demolition, Relocation, & Modifications of Existing Structures & Features and the aarpt95 2 4 Widening of Street No. 4 at 2500 Alhambra Avenue, Martinez for Merrithew Memorial Hospital (Joe Carone, Inc. ) . The MBE percen- tage achieved was 12 . 8% ( $142 , 923) and the WBE percentage achieved was 11% ( $122 ,800) . The MBE goal was not met but the WBE goal was exceeded. The contractor documented a "good faith effort" to achieve the MBE goal . The amount of the contract was $1, 124,644 . 2 . Informal Construction Projects Informal construction projects are those construction projects that do not require advertisement or a formal bid and are under $50,000 . Departments may call several firms and request quotes. for the project. The County does not require MBE or WBE goals on informal construction projects; however, we ask departments to solicit a representative number of female and minority firms and enter into contract with minority and women owned firms . The two departments that generally have informal construction projects are General Services (Attachment 10) and Public Works (Attachment 11) Departments . The following analysis is for calendar year January to December 1994 . A) The General Services Department had 18 informal construction contracts for $532 , 991 . The department achieved 11 .5% ($61, 116) MBE participation and 0% WBE participation. Neither the MBE goal nor the WBE goal was achieved. B) The Public Works Department had 39 informal construction contracts for $770,492 . The department achieved 24 .48% ($188,634) MBE participation and 7 . 32% ($56,397) participation. The MBE and WBE goals were exceeded. The total dollar amount for informal construction contracts totaled $1,303,483 . The MBE participation was $249 ,750 or 19 . 16% and WBE participation was $56,397 or 4 . 33%. The MBE goals were exceeded; however the WBE goal was not achieved. aarpt95 2 5 In Summary: Construction Contracts Dollar Amount Actual % Goal% Formal $13, 329 ,052 MBE:. $ 3, 870, 014 29% 14% WBE : $ 1, 340,489 10% 6% Informal $ 1, 303, 483 MBE: $ 249,750 19 . 1% 14% WBE: $ 561397 4 . 3% . 6% DBE $ 4 , 848,493 DBE : $ 783, 687 16 . 1% 0% B. Purchasing Program The Purchasing Program goals are loo MBE participation and 11% WBE participation. Construction contracts awarded in the General Services Department (Attachment 12 ) with purchase orders totaled $300, 999 from January to December 1994 . The MBE participation percentage was 12% ( $37, 544 ) and the WBE participation percentage was 3% ( $10,284 ) . There were forty-seven (47 ) construction purchase orders . The Supplies (commodities ) Report (Attachment 13) indicates MBEs and WBEs receiving less than 1% participation for this reporting period. The supplies report indicates that between January and December 1994 , the County had 5,248 contracts for a total of $19 , 054 ,276 with local firms receiving $4 ,503, 698 ( 23 . 6%) . Staff is working with Data Processing to be sure the MBE/WBE firms are being counted on the report. Several MBE/WBE firms are being used but do not appear on the report . Once . this procedure is corrected, accurate data will appear for MBEs and WBEs . C. Professional/Personal Services Program Professional/Personal Services contracts awarded in the General Services Department with purchase orders totaled $13, 900 and that contract was a minority woman owned firm (Attachment 12) . The MBE participation was 100% ( $13, 900) and the WBE participation was 100% ( $13, 900) . The 5% MBE goal and 10% WBE goal was achieved (exceeded) . Professional/Personal Services goals vary depending on the type of service contract. Most departments use 5% MBE and 10% WBE participation goals . The Services Report (Attachment 14) shows MBEs and WBEs did not receive any contracts . County staff continues to work with data aarpt95 26 processing to count MBEs and WBEs being used. Once this procedure is corrected, accurate data will appear for MBEs and WBEs . The number of Professional/ Personal Services contracts for this reporting period (January to December 1994 ) was 5, 159 for a total of $37, 182, 194 with local firms ( 2 , 325) receiving $12, 863, 113 ( 34 . 6%) . aarpt95 27 VI . Conclusion The County continues to implement an aggressive and effective Affirmative Action Program. The hiring of all of the Minority groups and Females .above their labor force representation ( from January to December 1994) indicates the aggressive position Department Heads continue to make in their attempts to meet our Affirmative Action goals . Department Heads should be commended for their efforts . Several groups (Females, African Americans, Asian/Pacific Islanders, and American Indian/Alaskan Natives) were promoted above their labor force representation. Separations will continue to show layoffs among Minority and Female employees . The MBE and WBE' Program continues to become more efficient and effective. As the economy changes our program will also show a significant change. In our Construction Program, the MBE goal ( $249 , 750 or 19% ) was exceeded; however, the WBE goal ( $56 , 397 or 4% ) was not met for Informal Contracts . The County exceeded its Formal Construction goals for MBEs ( $3, 870, 014 or 29% ) and WBEs ( $1, 340,489 or 10% ) . Purchasing and Professional/Personal Services continue to have their program targeted for a more aggressive review of each departments policies, procedures , and contracts . Staff will continue to work with data processing to ensure MBE/WBEs we have contracts with are listed on the report. The County' s Affirmative Action Program continues to be a program that reflects the commitment of the Board of Supervisors to have a workforce reflect the County' s 1990 Census Labor Force and to assist in the development of Minority and Women Business Enterprises . aarpt95 2 8 Attachments 1 . County Workforce as of December 31, 1994 2 . Occupational Categories as of December 31, 1994 3 . Supervisory Employees December 31, 1993 and December 31, 1994 4 . Management Employees December 31, 1993 and December 31, 1994 5 . Department Analysis Report as of December 31, 1994 6 . County Hires, Promotions and Separations from January to December 1994 7 . Employees Leaving County Service by Type of Separation from January to December 1994 8 . Transition Plan, Phase I , Priority One Accomplishments for 1994 9 . Essential Functions for Job Classifications 10 . Informal Construction Contracts - General Services Department 11 . Informal Construction Contracts - Public Works Department 12 . Purchase Orders for Construction Projects and Professional Contracts - General Services Department 13 . County Supplies Report from January to December 1994 14 . County Service Report from January to December 1994 aarpt95 29 A . � $ k . � « 0 � o CD # to ul & _. _ m 0g . ON ( «r CP . « ¥ 0 . a O O CD o k4 «© « 0 ~ X. v�3 k » $ k $® . 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ON Ln 0 J N oo N W co O H1H-1H ° cz mA LnN WN JIn ,O Cr1 d r ttachment 2 CONTRA COSTA COUNTY WORKFORCE ANALYSIS Supervisory Employees Race/Ethnic December 31, 1993 December 31, 1994 & Gender Number Percentage Number Percentage African Americans 80 10 . 4% 88 11 . 2% Hispanics 42 5 . 4% 48 6 . 1% Asian/Pacific Islanders 37 4 . 8% 44 5 . 6% American Indians 2 . 3% 4 . 5% Total Minorities 161 20 . 9% 184 23 . 4% Gender: Male 355 46% 351 44 . 8% Female 416 54% 433 55 . 2% Total 771 100% 784 100 . 0% aa.,pt95 Attachment 3 CONTRA COSTA COUNTY WORKFORCE ANALYSIS Management Employees Race/Ethnic December 31, 1993 December 31, 1994 & Gender Number Percentage Number Percentage African Americans 63 7 .2% 65 7 . 4% Hispanics 47 5 . 3% 48 5 . 4% Asian/Pacific Islanders 62 7 . 0% 67 7 . 5% American Indians 5 . 6% 6 . 7% Total Minorities 177 20 . 1% 186 21 . 0% Gender: Male - 459 52 . 1% 458 51 . 8% Female 422 47 . 9% 426 48 . 2% Total 881 100 . 0% 884 100 . 0% aarpt95 Attachment 4 a G O O O r G G to :3. 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UlN W .p N w I--- w Ort 0 0 0 0 . m V N N OD -Pb W .P w w 0 y . F✓ (D � :V a � r0 K nz w En En �O K kO N 1N� w -4 F+ w m OD w v Ort co Ln CD a z F,, H 0 H H �O N W OD N N O) W 01 OJ 01 N O W rt \ w roy r n 1-4 �] cn H N 0 r rt ~ w ro Fl ~ z o y y O 1-I H rn w N ►� N rt zt7 r z '' oH OD ,A •~ ,A (t O Attachment 7 • GENERAL SERVICES DEPARTMENT . Architectural Division 1220 Morello Avenue, Suite 100 Martinez, California 94553-4711 (510) 313-7200 FAX 313-7299 JAIV 2 Q �S,j,le: PD000-9203/A.2.1 e: January 17, 1995 TO: Phil Batchelor, County Administrator Attention: Emma Kuevor, Affirmative Action Officer FROM: Barton J. Gilbert, Director of General Services By: Robert D. Hill, Supervising Architect Pf e SUBJECT: ADA REQUIREMENTS FOR COUNTY FACILITIES (WH363A) ; Transition Plan, Phase I, Priority One Accomplishments for 1994 A. The following items listed in your memo of January 21, 1994 have been completed or are in the process of being completed for the first nine buildings listed as Priority One (#1) buildings in Attachment A to your memo. 1. Administration Building, 651 Pine Street, Martinez Areas Not Accessible Accomplishment for 1994 #17 Toilet Rooms Signs with symbols of accessibility and signs & Bathrooms with braille and tactile letters have been installed for the accessible restrooms in the basement. #27 Assembly Areas Assistive An assistive listening system was installed with Listening System the help of the Telephone Pioneers. #30 Signage Signs with tactile letters and braille were provided on the first floor and for the basement restrooms. Funding has not been identified for other floors. #31 Public Pacific Bell, at their expense, lowered the Telephones height of two telephones and provided a TDD for third public telephone. Signage for the TDD will be provided by the County. They are providing volume control to the phones as they service them on a routine basis. Note: Although not a high priority item, the drinking fountain in the lobby was replaced with a high and a low fountain at the request of the Community Development Block Grant Committee which provided funding for certain County ADA improvements. 2. Richmond Health Building, 100 38th Street, Richmond Note: Funding was not available for any items for 1994. 3. Richmond Administration Building, 100 37th Street, Richmond Areas Not Accessible Accomplishment for 1994 #10 Accessible Route Funding has been identified for first floor signs Interior Needs have been identified and a request for quotations for signs will be issued within a month. Attechment 8 Emma Kuevor, Affirmative Action Officer PD000-9203/A.2:1 ADA REQUIREMENTS FOR COUNTY FACILITIES January 17, 1995 Page 2 3. !,ichmond Administration Building, 100 37th Street, Richmond (Continued) #17 Toilet Rooms See above. & Bathrooms- Signage #30 Signage See above. 4. Delta Municipal Court, 45. Civic Avenue, Pittsburg Areas Not Accessible Accomplishment for 1994 #17 Toilet Rooms and Funding has been identified for signs. Needs Bathrooms- have been identified and a request for quotations Signage for signs will be issued within a month. #30 Signs See above. Note: Although the public telephone is not listed as a priority item, Pacific Bell will complete the work of lowering it to the proper height this month. 5. Pittsburg Health Center, 550 School Street, Pittsburg Areas Not Accessible Accomplishment for 1994 #17 Toilet Rooms and A fully accessible restroom was provided in wing Bathrooms 4, Outpatient Clinic, as a part of a larger remodel which also provided accessible exam rooms. Other toilet. . rooms still require modification and no funding is identified except as part of pending remodeling projects. #21 Lavatories and See above. Mirrors #22 Sinks See above. 6. Social Service Office, 30 Muir Road, Martinez Areas Not Accessible Accomplishment for 1994 #10 Accessible Route Construction is currently in progress to replace Interior the deteriorating floor surface and the carpet on the second floor. #7 Accessible Completed as part of a remodeling project in 1994 Parking Signage #30 Signage A current remodeling project includes Sign replacement to meet ADA requirements and will be completed in 1995. Note: The current remodeling project also includes a connecting structure between the Social Service Offices at 30 and 40 Muir Road which will have a wheel chair lift to provide accessibility to the disabled. 7. Social Service Office, 40 Muir Road, Martinez Areas Not Accessible Accomplishment for 1994 #7 Accessible Completed as part of a remodeling project in 1994 Parking Signage Attachment 8 Emma Kuevor, Affirmative Action Officer PDOOC-9203/A.2.1 ADA REQUIREMENTS FOR COUNTY FACILITIES January 17, 1995 Page 3 8. Social Service Office, 4545 Delta Fair Blvd. , Antioch Nothing Fcheduled for 1994. 9. Main Library, 1750 Oak Park Boulevard, Pleasant Hill Nothing scheduled for 1994. B. Work completed during 1994 on other Priority One (#1) Buildings: Site Problem Accomplishment • Courthouse Public telephones too Pacific Bell lowered telephones 725 Court ' high; no TDD and provided TDD' s on 2nd & 3rd Martinez Floors • Superior Court Entry doors too heavy Installed automatic door openers 1020 Ward St. Martinez • Public telephones too Pacific Bell lowered telephones high; no TDD and provided TDD • 50 Douglas Dr. Accessible Route- Provided curb ramps and painted Martinez Exterior from new bus pedestrian walkway from bus stop stop to sidewalk at building entry C. Accessibility improvements at other County buildings during 1994, completed or under construction: Site Problem Accomplishment • 331 C St. Entry access Provided ramp to entry Martinez • Juvenile Ct. Exterior access; Provided curb ramp from parking 202 Glacier Dr. Accessible parking lot; provided van accessible Martinez parking • Ofc. of Revenue Counter accessibility Provided split height counter Collections 50 Douglas Dr. Martinez • Public Works Doors Provided automatic door openers 255 Glacier Dr. for entry door, restrooms, and Martinez administrative offices • Probation Entry door Provided automatic door opener 2555 El Portal for entry_ San Pablo • Headstart Accessible restroom Provided accessible restroom 847 Brookside Richmond • Sherman House Accessible restroom Construction underway for 2025 Sherman accessible restroom Pleasant Hill • Lafayette Entry door Installed automatic door opener Library 952 Moraga Rd. Lafayette* Attachment 8 Emma Kuevor, Affirmative Action Officer PDOOO-9203/A.2.1 ADA. REQUIREMENTS FOR COUNTY FACILITIES January 17, 199 Page 4 Site Problem Accomplishment • El Sobrante Entry door Installed automatic door Library opener 4191 Appian Way El Sobrante • District Atty. Counter accessibility - Remodel under construction 725 Court Martinez • District Atty. Counter accessibility Remodel under construction 100 37th St. Richmond . Orin Allen Restroom accessibility Remodel of restroom in classroom Youth Facility building Bixler Rd. & Byers Ln. , Byron D. Major remodeling projects which include accessibility modifications completed or under construction during 1994: • Social Service Office 1305 Macdonald Ave. Richmond • Health Services (Methadone and Families in Recovery) 1301/1313 Cutting Blvd. Richmond • Health Services (GAADS) 205 41st St. Richmond • Health Services (FamiliesFirst) 1034 Oak Grove Rd. Concord 00003M01.17A PLP: ls cc: County Administrator' s office C. Chan General Services Department B. Gilbert Attachment 8 Contra Personnel Department O { i�—�-� . Third Floor,Administration Bldg. ` 'rr- °tom �- :' 651 Pine Street County ti'" �. �° y. Martinez, California 94553-1292 f'�—�`�`T (510) 646-4064 r;..cbu�T` Leslie T. Knight Director of Personnel -144120 , TO: Emma Kuevor Affirmative Action Officer FROM: Larry Fug71995r ' Resources Program Manager DATE: January 18, SUIMECT: Essential Functions for Certain Job Classifications - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - As a result of the Med Tox Study, essential functions have been developed for the below listed job classifications. Animal Center Technician Detention Services Worker Driver Clerk Equipment Mechanic/Apprentice Mechanic Laborer Custodian 1, 11 and Lead Custodian Grounds Kceper, Gardener and Lead Gardener Operating Engineer If Public Service Officer Storekeeper/Storeroom Clerk Airport Operations Specialist Animal Control Officer Building Inspector i and if, Electrical Inspector and Mechanical Inspector Equipment Operator I Firefighter Grounds Maintenance Specialist Group Counsellor 1, II and III Home Health Aide 1 and 11 Institutional Services Worker (Environmental) Institutional Services Worker (Food Services) Licensed Vocational Nurse Public Health Nurse Registered Nurse Attachment 9 llnm4i Essential functions Dave also been developed by County departments for the classes listed below: Electrician Director, Office of Revenue Collection Senior Collection Agent Collection Services Agent II Collection Services Manager Accountant II (In the Office of Revenue Collection) Account Clerk-Advanced Level (In the Office of Revenue Collection) Account Clerk Experienced Level (In the Office of Revenue Collection) LF:jm cc: Bill Ray, Manager - Employment Programs Attachment 9 N W iP W N N Y Y N N N N N O N N w W V1 N N 0 O O m M U ` D 1 Yom 10 . m ni mO H O C(rt t-jC XIE x x zr m W W M .M 10 W M10 N N N M N M W M N a m W m P N Y O1 A O J J O\ P 0'1 P P W p ✓ M Y n mM N O m W m t71 P V+ P N O1 J Uf ON 10 m m a m D t� Q. 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EQ rt ::) , 0 :r.to CL " kD tz (D C-t > rt (D rt F• 0 .0. z CO 0 > 0 Ct 0 0 0 0rrry x M> rA 6 0 ?'Irt 0 0 I 0 En V— M rt 0 0 H0 0 F� 0 N• 00) C-t ::C r- I-- W 0 0 rt 0 0 0 0 =11 0 rt = N w ::% N = lj CA rt (D rt t1i 0 ,I F� O" 0. (D rt a) C"t I--- " M C: a) la. Eo rt (1) C: 0 is rt to rt a Ln 0 NO 0 NJ rt (D NC a K) C> (D NO a) W -1 Ln ho- > Cr Ul Ln C-t Lrl tj LJIO rt w 0 0 (b 0 En to C) 0- 0 (D rt 0 C> Ln o o un ::r -4. 'V I-- I a H I-- rt Q. < 1-1 (D 06 1 o (D 0 0i u:l & t-h rT 23 ko I En (D 0 E0 kD rl .P. to (A) I-- rt t.0 N 0 JP. C) v* I-- rt -J 0 t]. F.- 1- O - C> 0 C> (A 0 (Dt� I" CD z 0 Zi J R ::j tj it, o CD C) (D fA ti rt �Q ti (D a t=3 Q (D t9i rt 0 �t CD M< x Cr ct Ln En En :3 OD kQ 0) 0 0) tt rt X, :r EQ r"t R N N > N 0 > rl N (n W Co a) Co LJ rn Ln fn Ln 4 1 Co C) LAJ Ln E3 0 0 o E5 OD CA C Ln c La fD fD to F3 0 Cr z 0 rt 0kD Attachment 12 O En M 0 F+- 0 M C w Cn 0 C = C4 to 0 = Y. C: %D pW En 0 :::1, to Y :3 0 41 =r rt Cu > > > 0 0 0 Ck Cu w ti C-t Co M i5 0 Cn C-T 0 M =r 0 A. M 0 rt (D I.— 0 0 =$ En F- FA} C 0 rt 0 LO En 0 =11 Fl :C C-t 0 0 (D F- (D CIt C-t Cf) C: to rt F-- CD C rt I-- 0 " rt I.– En 0 > > M ­3 0 rt 0 to w pt t1i 0 t-b Ili < a - r 0) pl ro N) (D C W C Ln (D Ln Ln CA 0 Ln CD t H =1 w 0 Ln r-h 0' :4 0 Ct P. En 0)0�O - F- Ul 0 0 0 (.Ti i— r-n (D t- 1 . , ::3 1 W - " 1 0 Cr (D 0 ko ft Q kD 0 lD CL G) LDrt = CL %D 0 V 0 0 0 Co C) It: " = (D 0 w - a) M -A ::r + C (y �---t C = (D -) C-t En 0 0 Ln (D t9 0 C*t)' bC ro ko rt to rt " 0 Ln N , r D) m z C-t (7 Ln rt w 21 (D t-S tj — - — M 10 F- En — Q) " M 0 0 0) rt M M rt (D C-T �C Cr Ln 0 z 0 C-t Co (D 0 F- rT 0 ro W Ln N Co LnNCo 0 0 kD to 0 C> a) Ln Co lr+ (D I Ln 0 E� = tri CD rr 0 gi C: :; n CI+ cn0 O C: 0 Co M Ln 03 (D 0 (D 0 CD z 0 rt 0 Attachment 12 to H n 0 " 0 c) < ro 0 C"r c CCD-t K n. � � ': :3 n e o ((D ((D Ln N F�� G (n rt 0 to Ef) rt O � � > z z En CT K (D O '* R+ K H H w � � T O O O (t K (D •< rt c C2 () R (L C] t U) r O F- ::E: En ::j O C'y O O T O F- 0 O K G CO (D rt Z3 rt 111 w CD J 1-- E (t w (D Ji co G 7 (L CL M (-h t 0 (D K (D En (D to c F•- CT a ft rt C] rt N to (D m c W r C-t a Cr C rt F F+ (D c O K rt cn d ('t F� i O tJ ,b Q• O N N Fi r N (D N (D O O CA b Fi O () N Ct (D H C1 C: v) :4 o K w CT tt, Fi to H O W cn Cr 0 ct to w to F5 f1 O to m (D U' O r- (D cn ? - O K r cn (D W rt N O O (D I-- 1 1 5 0 1 - 1 1 - 1 ,P ra A U) 3 F- i < K (D O rt Cu %D tQ .r Cn lD M I'D C t c lD 1+ rt to CY (D tr tD 0) to n O U7A b ,P W O C>l =r ,P CA O 1 G L]. F' ,P Ct F— K ft N (T H O 00 K O (D ~+ C-t 1n w t" cWD N G R I (D K 00 1y Xt F-• N �g (n ((D a v N n X v ~ G x : v (tet m J UI `G v N ❑. K (D F, w tT O (D N F' ~ to F- C7 (D I.- ► to H - (D x C!) Ln r (D < K K to F-- R3 to O rt (D :1 (D to (A CT - 7d to to c ° CL (D ?y F- F9 'O GT. n� x z 0 (D O ct • O. b - G O F- tT N W W O O N ID kD Ln G S)) CX r J J O 0 En p Irt (D ,P O Ln O O I Q1 1 F✓ � O O V C] O = O Ct O W O CO CD C] ,P O Ct z O F. 0 O Ln O 03 p O C] d (D CT (D CA �. O F� K rt r O %D Attachment 12 t �1 o C7 :V c] 0 n :E: Z1 :0 0 t-' 0 O ly O F✓ O N 47 G2 0 G r{ tD C7 C�2 CA �w< to F, P. 1 i G c f c+ F- ftp R ft+ O =r > � G -3 cn 'O O O C-t r > S > r M 0 CQ CA N 0 +S (D CJ a f C!1 F`- CCD G t1l r C7 U1 to En 0 1, F- . 0 �-- 0 :1 rP- a) 0 0 0 a' 0 5 rt t (2 ::� N N :3 G CA En co F+ L J 0 CD En C-t F' CS L1. 1 r r- En rca, w � ! (D r- 0 O Ff r CA O r I-- t G CJ7 b ^ ^ ^ %tJ :U ^ ("2 M :d "d F- < a .0 N o W N W En N F+ " N G (D N C-t (D N r (D N Al O rf (D +y 0F- G Cn FS Ln ti LT Cn r H Ln +j 0 Cr Na cn t4, tl7 r O H • En to i (D Cf o C7 7,• O ct (D O N 0 K G O O O O O CD O 5 O N ++ J O M 1 F` En 1 1 F{ 1 C3. 1 CL 1 " O 0 (D O r C6 kD G G kD G (t kD ::4 M lD :U CD fD kD CD kD CT Ff N.Q) (� G O W W LO Co 10. (D O w w 0 .P II. r .P f-+ F+ Fr w F` p. w r ct .P F' Cr N Ca 00 +'f rS M .0 N � 07 . JA " J (D W C' o a p, N• r lD W t] r Cl o ` l (D C7 CT CA N C-t 't7 = N r O N rj H +S CD r N CA r •P A( +S f-' CD a (D F�ff Tn O U1 `G µ •Li rf N < O N (D O CL F- (D �A w J a) w -j J N co w W M G W 1 c 0 0 Ln = t� � o � (D Q. sS K c C 0 1.._ O 9 Rj C-t 7 La � Z 0 O CD (D C (D h C=J � n � fD(D C'J C7 CA CD ? C2 O (D 'tl CA O N CD N- 0 w 0 rt lD Attachment 12 a) N =) C-4 � C CL En . > N Co (D rf > 0O zzrn t ti In 0 0rr µ 0 O N C2 cs ry o w cop O N O 1-- 0 0) N M O 0 0rt CD rt rt w C (D I-�. O � 5 t]. M (2 r f f'` t7' a ti rt M M rt C-T rt O F- (D Cr- C (7 t- -- -- t� - t+ x1 -- wM ro rt tv > "o n -' CL O Jt- LJ (�} t�D NES+ NC (D w =' ID (D Nt+ (D NOC +S 0 (�o m p w w a -P• � � to O > trt (D N A (D `G " • Ln p " Ln Un t-+ (D to O O O n O - pr cn m O C> rs O O .l7 t S µ 'i7 1 O t]. i n I ct n O I N O 1 O (D M O tl 0 (n lD = (t tD N (D lD Q z tD 'p %D (D 0) M LD t M lD C) 0 O 0 M w rCS "2J% N rt � O K PI rb(DD � Ln- � C) z C* . O (_' LD CL ::3, t + tfi :2: W (-t N J N to ,P LO Cl Lo Cn a) O R� � 5 O F. - n C 0 to '" b (D .w ," � ¢' `" � � fn " (D tU O tR = (D J (-t C rT O (t C7 (D ht F-tit I N N C rU ('t t N ('t (-t t S N " M C1. C r .a N (D �] En (D M n cn cn N ro :)rt� t• c � � � I-- ° tr cn tom+ O W J iU C t4 (D rr tCi ON rs *t O � N N 0 C N tS J U7 Ln J UD Ql G D) - to O cn to J '-I (n 0 O ClO N tD O Co 0 I Ln J � O _ O v a_ cr v tT� C C1 z cn O o c c� m to 0 ro ro to O ro f,, M rn+ z w � N _ 0 ra O � Attachment 12 ro (D roWc1 sCD t ° c w Cl) Ur CL o a o � x� w a z m M :3 a � � 06 rt m - E CD n n a CD r rr n. m ct n � Or rt � cD c µ �s rt (n o (-t r- .C cZ • r -- Ln M -- Ln •3 ro < O r (D Co i-'- N a lD 1--' N O r"f ry 0 F+ r H N Lo Ln y In (D u1 (D O Uf V! t7 O I i O _-r O C► 0 O 0 (D 1 1-� 1 I-i ft I F-+- n ' 1 O (D O [L W rt ro 1r kD :j (D 0 tD G 7D C1 � In ,A. O (D O ,P (D C A tLl (D rCD tn LI) Ct -t Ct No n rn N (DD v a I-• R' (D -- r �o -- " (� (D (D lD C2 ^j (D (A 'C3 (n q (D I-+ (n a Co rs a C F+ Cl M (D M CD `•° n art z O o n r O C] N ro ro c W W C a ,P Ol O (t (D I . tD W O W 1Q O6 w � � z 0 C ry t J C5 � fD >A M 0 (D 0 (D W a O � (D O W O r+ r .°0 tD ,P Attachment 12 ti 3 n n n n w > > > > n c =$ G O (D r• a. cn r• rt V f �* r ::s' "C3 ri r• (D �:3 r• ::3 h n c* G x a c* cn w n c* :5 H. O U) F-I C '<. 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H (n C2, h c=i F � y r r (D :3 a rr a Oy( n :3r r n y n a w rt, (n Cl � O w (D rt H y C0 cin ~ cn Q w y 3 m X ro t3l E z K � H a E' t=i En n O z r• co q O O N N W ntQ :o r3 P w W O o J N lL11 Ln > > n "I U w C� i-- Ln m F w 3 z `3 1-+ P. m m W N 1--d F- O O_H O -_] kD m Ln A m �l O O C :Q > . . z > w tD kD .A -Z P W �] N y n n Ch Ot W (.n O a Y O m ON N --7 1 Ln w O cn z z ro > �7 ro b r � H n o In � o 0 0 0 0 0 0 0 0 o n C O � C y yam. m 0 0 y � z •A �C 0 0 0 0 0 0 0 0 o vo b 0 o O o 0 0 0 o O 0 n z o y z � y � Y n �3 C) O o 0 o O o 0 o as a7 to � to rn ba to �A O {9 {A .A N N F-• -64 b9 m C n. m a co %.D �D o w ►-� co z O t" C) m w co a . I*. N y y O rn J�. .) ao r+ kD .4 ul Ln n .A N O V1 lJt %.D N N tD �y > n r' .p W- CO -j F+ LD O CO N dp w • m tp N L. N OD m F+ W N N A ttar�hm.-int � � b C4 M W (n ro ro ro ro n ro D x1 (D (D (D O n G G O ::Y' (D G O (D 4 ' �• fS rt (D H b n (D ft CT Cr O �l ' z (D r• (D r, a "C (D r• n r• U 9 (n r d n rt fi (D (n " a r• H H. 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W W fA W {,A .P -64 .64 C: n O ON Co t0 N M .P Ln N Ol z 0 r y �7 W -69 N �P O ai N r• Cn .P r+ OD .A y 0 Ln O 00 r+ O In O Ln 01 P O W _1 .A. n �] lD Ln O O .P O N l0 —7 w M --j W > r N co w P N r+ r N W F_ �+ N H W Co .P .P V-+ Ln O P W O N m m dP •o m W Attachment J _ b . x n cnm > > v > n ' 3 r• G O (D O O G G (n ::j La O to G 1-1 O (D r• a fn H. " G , rt r• :jC 10 9 n F- r (D M F-'• :3 n n rt r• (D X a rt w D n rt r• H. 'C n " H. O cn ►- r- 0 n b (D w r• �d �3 n O ' r - Ct W n C) ("r rt (D LO ri cn rt > n O r• "C n n (D G a > On `o rt n -11 (D En m C (D H• y C rt o u, C a cn rt r• =$ � z O r_ (D "(7 K n r• 3 h S r S k N F j (D O (D (n Z 'C rt rt n r' Cn (t H (D (D > rt n '•C > ::$ a r• (D w a ca a o n rt P- r• z O r O n n O z Cn w F J Ln Cl F+ N P O O 0 Ln m P tD J co N N Ln n 0 t" H M n b O H xzO co kD r N J Cn O_�-3 H CJI co w J w P P C ;o y; Zyt, r• co m J I'D N w m P Ln Cl. m H n 4 n m w co O w w co %D m N H C 0 N J J .P m W Ln '_j w w w W In t' 2 C `C H ro ' > bdo O O O 0 0 0 0 0 0 0 00 n C O � lt z 1-3 3 � � y ar �v n 'a t17 O 'U O H H z 3 ,P K O O O O O O O Cl O O O O ow Y 3 O O O O O O O O O O O O C n y z � n H O O O O Cl 0 O O o O O a aP 3 40tia Ln 4A co V» bU% CJI CJI 4A " 44 0 n CO .P LO cn C) w Z0 ro lD (n P W CO N w w m N O H z 0 0 0p J J N O W N P C1 00 O lD � n fD N N N O m O m CJI 'JI F ' .P Q\ n co .P N Ct CD CO J I- W N 1 oW O OI .P .P In J J N In .P .A CD tachment J3 b r � �• tr � c Fl �+ c+ n y ro x �u O 3 ::E: w H d y m O C: o M F• t•S o cD > L7 d b C z 0) UI rr 0 tTJ r ►- y n a w U) d o o Cl a C a a ct H y C m x ~ cn cD a q 3 y o Cn M n �u z � e n y cn C] ct Cn n oz Co y ° o H A o w Y � > qr In N n A 00 3 z rn rn N w O q O rn Co o P C ;o zv M w M cn nn a Co kD N A A y C O to - " Ln co z C H b i > r d M nn 0 0 0 0 0 0 o n Co C z b z F-3 y y tD y O Cl O O O O dP 3 0 0 0 0 0 0 0 n Z O y Z � n F••3 0 0 0 0 0 0 ow -6% -0- -64 4 M o -64 r-- w M Co rn w 3 Ql �l N N Ol O n �D A A W tD N Z O C Co y y 0 I > N nr N 1-- w r y .P N W dP Attachment 13 C-4 C) 3 C � cn En cn 70 '.0 1-0hd n tro YD (D (D K G O ::r (D G G K O m r' G z (D r• (D a (D r• n H. 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