Loading...
HomeMy WebLinkAboutMINUTES - 11281995 - C75 TO: r- .._:, BOARD OF SUPERVISORS PD200-9601B.4.1 FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES r. DATE: NOVEMBER 28, 1995 ; r% . '" ; Contra _:. ..: Costa SUBJECT: REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., MARTINEZ&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT a-;:---- ' County 1950 PARKSIDE DR.,CONCORD&2970 WILLOW PASS RD.,CONCORD SPECIFIC REQUESTS OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION I. RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on September 19, 1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the County Courthouse at 725 Court Street, Martinez, and the Mt. Diablo Municipal Court facilities at 1950 Parkside Drive and 2970 Willow Pass Road, Concord. II. FINANCIAL IMPACT Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property Damage Trust Fund up'to$50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance Policy over$50,000.00. III. BACKGROUND A. On Thursday, September 14, 1995, the County Courthouse at 725 Court Street, Martinez and the Mt. Diablo Judicial District court facilities at 1950 Parkside Drive, Concord, and 2970 Willow Pass Road, Concord, were severely damaged by fire, making the buildings unusable. Also, furnishings and files were damaged or destroyed. 725 Court Street houses courts and support functions, County Clerk-Recorder offices and District Attorney offices. The other sites house courts and support functions. B. By Resolution No. 951 dated September 19, 1995, the Board 1) found that an emergency exists, 2) delegated authority to the General Services Director to proceed in the most expeditious manner to repair the fire damage and to,provide temporary facilities as required to maintain County operations while repairs are made, 3) directed the General Services Director to make reports to enable the Board to review the emergency actions and to determine that there is a need to continue the action, and 4) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. On October 10 and 24, 1995, and November 7, 1995, the Board determined that there was a need to continue the emergency action. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON K CA 9 APPROVED AS RECOMMENDED OTHER- 'VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN. p Architectural Division ATTESTED N-%"~ u,�J �-O 9 q S Least Management �— Accounting PHIL BATCHELOR,CLERK OF THE BOAR OF File:PD225-9603/A.5;PD225-9604/A.5;PD250-9618/A.5 SUPERVISORS AND COUNTY ADMINISTRATOR County Administrator's Office Risk Management County Counsel BY DEPUTY Mt.Diablo Judicial District(Via A.D.) Superior Court(Via A.D.) 2A01G02B.WPD RH:bg Page 1 of 2 M382 (10/88) REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., PD200-9601B.4.1 MARTINEZ,&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT NOVEMBER 28, 1995 1950 PARKSIDE DR., CONCORD AND 2970 WILLOW PASS ROAD,CONCORD C. Immediately after the fire, the Director of General Services provided temporary accommodations for occupants of the fire damaged facilities and retained Paul Davis Commercial Restoration of Benicia("PDS") to mitigate damage and restore the building contents, and to repair and reconstruct building elements damaged or destroyed by the fire. A contract effective September 14, 1995 was executed for building demolition and reconstruction work at 725 Court Street, Martinez, and 2970 Willow Pass Road, Concord, and blanket purchase orders were issued to PDS for the other services related to fire damage mitigation and contents restoration. A contract effective September 14, 1995 has been executed by PDS for building demolition at 1950 Parkside Drive, Concord. Also, a consulting services agreement has been issued to O'Brien-Kreitzberg, Inc. for project management and inspection services, effective October 9, 1995, for all the fire damage projects. D. Document preservation and restoration and other emergency work continues at all sites. 1. Cleaning and sorting of files which were simply coated with soot has been substantially completed by PDS. 2. A contract is being issued to'Document Reprocessors for restoration or copying of remaining files which were soaked, burned, scorched or more heavily damaged by smoke. 3. The Director of General Services is leasing space at 636 Ward Street and at 628 Escobar Street to house the document restoration process which is being conducted by Document Reprocessors. 4. Damaged files have been stored, sorted or treated in trailers at each site. More than half of the trailers around 725 Court Street were removed by November 10, 1995 and the remaining trailers at all sites should be removed within a week or two, as soon as the files can be moved to the leased buildings on Ward Street and on Escobar Street, where file restoration will continue. E. At 725 Court Street, contractors have completed all cleaning and the building is being reoccupied as follows: 1. The District Attorney reoccupied the fourth and fifth floors during the week of October 9, 1995. 2. The third floor courts were occupied during the week of October 23, 1995. 3. The second floor courts, except for Rooms 212 and 214, were occupied the week of October 29, 1995. Rooms 212 and 214 were occupied November 13, 1995. 4. The first floor, except for the Clerk-Recorder's area was occupied the week of November 6, 1995. 5. A consulting services agreement with George Miers and Associates, Architects, was issued. Plans for reconstruction and remodeling of the burned Clerk-Recorders office were completed by the consulting architect. A construction contract effective October 27, 1995 with William Dahn Construction has been executed for reconstruction of the Clerk-Recorder's area. Reconstruction is expected to be completed by the end of December. F. At 2970 Willow Pass Road, demolition of damaged building elements, cleaning and reconstruction of the roof and exterior walls have been completed. A contract effective October 27, 1995 with RGM and Associates, Inc. has been executed for reconstruction of the building interior and work has started. The courtroom is expected to be completed and ready for occupancy during the week of December 4, 1995 and all other work is expected to be completed by the end of December. G. At 1950 Parkside Drive, demolition and cleaning have been completed. The remaining crawl space and floor structure will be protected from the weather and secured from unauthorized entry until use of the property has been determined. H. The county services which 'are still displaced by the fire damage continue to function in temporary accommodations. They cannot continue to use these temporary accommodations without impairing the continued conduct of county operations or services. Also, damaged files must be sorted and restored before county services can return to normal. Therefore, it is necessary to continue the emergency action previously taken by the Board in order to complete the cleaning, restoration and reconstruction in the shortest time possible. To halt the continuing work and solicit open competitive bids to complete the work would greatly prolong the process and extend the impaired conduct of county operations and services. 2AO1G02B.WPD RH:bg Page 2 of 2 c �5 TO:.- OF SUPERVISORS � 280-9601B.4.1 FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES DATE: NOVEMBER 28, 1995 ,,.. Contra SUBJECT: REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK- -- Costa DANVILLE JUDICIAL DISTRICT COURTS BUILDING, 640 County YGNACIO VALLEY ROAD, WALNUT CREEK SPECIFIC REQUESTS OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION I. RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on September 12, 1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the Walnut Creek- Danville Judicial District Courts Building, 640 Ygnacio Valley Road, Walnut Creek. II. FINANCIAL IMPACT Subject to a$10,000.00 deductible, fire damage control and repair costs are covered by the County Property Damage Trust Fund up to$50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance Policy over $50,000.00. III. BACKGROUND A. On Monday, August 28, 1995, the Walnut Creek-Danville Judicial District courts building at 640 Ygnacio Valley Road,Walnut Creek was severely damaged by fire, rendering the buildings unusable. The building houses four courtrooms and support functions. Furniture and files were damaged or destroyed. B. On September 12, 1995, the Board 1) confirmed that an emergency exists, 2) authorized to the General Services Director to proceed in the most expeditious manner to repair the fire damage and to provide temporary facilities as required to maintain County operations while repairs are made, and 3) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. On October 10 and 24, 1995, and November 7, 1995 the Board determined that there was a need to continue the emergency action. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON c.w►.l.`Fitt 9 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS Y UNANIMOUS(ABSENT 1 AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD CC:'* General Services Department OF SUPERVISORS ON THE DATE SHOWN. Architectural Division -0 Lease Management ATTESTED Q9` fig 0 Accounting PHIL BATCHELOR,CLERK OF THE B ARD OF File:PD280-9601/A.5 SUPERVISORS AND COUNTY ADMINISTRATOR County Administrator's Office Risk Management County Counsel Mt.Diablo Judicial District(Via A.D.) BY ,DEPUTY RH:bg 2R01G01B.WPD Pagelof2 M382 (10/88) REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK-DANVILLE 280-96018.4.1 JUDICIAL DISTRICT COURTS BUILDING,640 YGNACIO VALLEY ROAD, November 28, 1995 WALNUT CREEK r C. The Director of General Services retained Paul Davis Commercial Restoration of Benicia("PDS") to mitigate damage and restore the building contents, to remodel vacant space in the County office building at 2020 North Broadway, Walnut Creek, and to repair and reconstruct building elements damaged or destroyed by'the fire. The Director of General Services also retained Nakahara and Nakahara, Architects, to prepare plans for reconstruction of the burned second floor areas at 640 Ygnacio Valley Road. A:contract effective August 28, 1995 for the building remodeling and reconstruction work was executed and a blanket purchase order was issued to PDS for the other services related to fire damage mitigation and contents restoration. D. The remodeling at 2020 North Broadway was accomplished within eight days after the fire to provide temporary housing for the court functions displaced by the fire at 640 Ygnacio Valley Road. E. Building contents at 640 Ygnacio Valley Road were removed and cleaned or stored for restoration. Although the fire occurred on the second floor, the first floor was damaged by smoke. The first floor was cleaned and sealed, damaged finishes were replaced, and the traffic/small claims court on the first floor was reoccupied within 14 days of the fire. The remainder of the floor was occupied seven days later. F. The second floor reconstruction is now substantially complete. Full occupancy is expected to occur by Monday, December 4, 1995. G. Smoke damaged files and furniture have been cleaned and are stored in trailers on site. After the second floor is occupied the trailers will be removed. H. Remaining work in progress includes elevator modifications and an entrance ramp to provide access for the disabled. This work is required for code compliance triggered by the fire damage structural repair. This work is expected to be completed by mid-December. I. The second floor occupants are being housed in temporary locations until the second floor restoration is complete. While the temporary locations will permit limited, short term conduct of municipal court operations or services, those operations and services are impaired and will be impaired until the second floor is repaired and"can be occupied again. J. To halt the work in progress so that bids can be solicited in the normal manner would delay second floor occupancy. Consequently, it is necessary for the Board to continue the emergency action of September 12 so that County operations and services can be fully restored in the shortest possible time. .A.E lbg 2801 GO I B.WPD Page 2 of 2 '"