HomeMy WebLinkAboutMINUTES - 11281995 - C63 TO- BOARD OF SUPERVISORS ' �3
FROM:
Allen Little, Fire Chief
By: Michael H. Geor e_ - `-
Y 9 Costa
DATE; Chief of Administrative Services " CJ�
November 28 1995 `~
SUBJECT;
Employee Assistance Program (EAP) Contract Extension Agreement
for the Contra Qosta_C<ounty Fire Protection District
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACIC;ROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize Chair, Board of Supervisors, to execute a contract extension agreement with Occupational
Health Services for the period Sept Iember 1, 1995, to August 31, 1996, for the provision of an
Employee Assistance Program to the employees of the Contra Costa County Fire Protection District
and three (3) other Fire Districts in this County.
FINANCIAL IMPACT:
The total annual cost of providing the program from September 1, 1995, to August 31,-,1996, is
$25,51`0.60, apportioned among the four (4) Fire Districts participating in the program as shown
below:
Fire Protection District Cost
Contra Costa County $ 21,166.00
Moraga 1,281.10
Orinda 1,893.80
Rodeo-Hercules 1,169.70
$ 25,510.60
The contract amounts are included in the various Fire District budgets for FY 1995-96.
BACKGROUND/REASONS FOR RECOMMENDATION:
Through a contract with Occupational Health Services, the Contra Costa County Fire Protection
District has provided an Employee Assistance Program (EAP) for its employees and their
dependents. The EAP services include a 'maximum of seven (7) individual private or group
counseling sessions per employee (includes dependents) per contract year and "critical incident"
debriefing sessions for emergency response personnel following emotionally traumatic incidents
encountered on the job. There is 24-hour toll-free access to the program and it offers confidential
and professional counseling sessions on a variety of human problems.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE I S nn 75-
ACTION
�/
ACTION OF BOARD ONtY1f-Rwv�.FA2A � -/ 7 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
/ I HEREBY CERTIFY THAT THIS IS A TRUE
/ UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TARN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISO+R�S� ON THE DATE SHOWN.
Contact: ATTESTED �_—
cc: County Administrator PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M382
The Contra Costa County Fire Protection District initially contracted for the EAP services for only its
employees for the period September 1, 1988, through August 31, 1989. The Orinda Fire Protection
District subsequently requested to be added to the Contra Costa County Fire Protection District's
contract to cover its employees at a cost substantially less than what would have been charged had
Orinda entered into a separate contract with Occupational Health Services. Orinda was added to the
Contra Costa County Fire Protection District's contract effective December 1, 1988. Similarly, West
County Fire Protection District was added effective January 1, 1990; the Riverview and Kensington
Fire Protection Districts effective March 1, 1990; Moraga Fire Protection District July 1, 1990; and
Rodeo-Hercules Fire Protection District September 1, 1990.
This contract extension agreement reflects the reorganization in the Fire Service which occurred on
7-1-94 when the Oakley, Pinole, Riverview and West County Fire Protection Districts were dissolved
and their territory was annexed to the Contra Costa County Fire Protection District. It also reflects
the elimination of the Kensington Fire Protection District as a participant in the program since as of
12-31-94, Kensington Fire Protection District has not had any employees; the neighboring City of EI
Cerrito via contract provides fire protection and emergency medical services to the residents in
Kensington Fire. Since the contract amount exceeds the $25,000 threshold, the contract needs to be
executed by the Chair of the Board of Supervisors.
%..ontra Costa County C`� 3 �� �y /g��
NumberC3 2 9 4 4-0 0
Staudard Form 1/87 SHORT FORS! SERVICE
• CONTRACT EXTENSION AGREENENT" Fund/Org 12020/,7
-12E&-others
Account i =310
1. Identification of Contract to be Extended. Other #
Number: C32944-00
Effective Date: September 1 , 1994
Department: Contra Costa County Fire Protection District
Subject: Employee Assistance Program
2. Parties. The County of Contra Costa, California (County) for its Department named
above, and the following named Contractor mutually agree and promise as follows:
Contractor: Occupational Health Services
Capacity: Corporation Taxpayer ID# 95-2762150
Address: 1600 Los Gamos Drive, Suite 300 , San Rafael, CA 94903
3. Extension of Term. The term of the above described contract between the parties
hereto is hereby extended from September 1 , 1995 to August 31 , 1996 ,
unless sooner terminated as provided in said contract.
4. Payment Limit. As to the extended term of the contract, the amount payable by the
County shall not exceed $ 25 ,510 . 60 See Attached "Payment Provisions" .
5. Other Provisions. As to the term during which the above described contract is
extended, the parties mutually agree to those Special Provisions (if any) attached
hereto, which are incorporated herein by reference.
6. Signatures. These signatures attest the parties' agreement hereto.
COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR
By By
Designee
Director, Legal/Administration
Recomended by Department (Designate official capacity)
By •
Designee
Approved: County Administrator
By ✓— Gz [Form Approved by County Counsel]
Designee
PAYMENT PROVISIONS
a. Continues coverage for employees of the Contra Costa County, Moraga, Orinda
and Rodeo-Hercules Fire Protection Districts.
b. Payment limit of $25,510.60 is apportioned as follows:
$21,166.00 to the Contra Costa County Fire Protection District
$ 1,281.10 to the Moraga Fire Protection District
$ 1,893.80 to the Orinda Fire Protection District
$ 1,169.70 to the Rodeo-Hercules Fire Protection District
c. FEE RATE Per Calendar Month:
Each Month From
FIRE PROTECTION DISTRICT September 1995 October 1995 thru August 1996
Contra Costa County $1,729.00 $1,767.00
Moraga $ 104.65 $ 106.95
Orinda $ 154.70 $ 158.10
Rodeo-Hercules $ 95.55 $ 97.65