HomeMy WebLinkAboutMINUTES - 11281995 - C5 TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: November 28, 1995
SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 042 for the
Widening of West Cypress Road from Rose Avenue to State Route 4.
Project No.: 0662-6R4198-94
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program
.Supplement No. 042 which provides $2,961 in State/Local Transportation Partnership
Program funds for the widening of West Cypress Road from Rose Avenue to State Route
4.
II. Financial Impact:
There is no impact to the general fund. The supplement provides reimbursement for
5.88% ($2,961) of the County's costs for this project. Other funding provides the
remaining 94.12% of the County's costs for this project.
III. Reasons for Recommendations and Background:
On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for
the funding of Federal Aid Projects.
IV. Consequences of Negative Action:
If this program supplement is not approved the County will have to absorb the entire cost
of construction and construction inspection of this project.
Continued on Attachment: SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON /)- Y—15 95' APPROVED AS RECOMMENDED ✓ OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
NW:ds I hereby certify that this Is a true and correct copy of
/transen /ds/BO s042.t11 an action taken and entered on the minutes of the
g- 9 p Board of Supervisors on the date shown.
ATTESTED: nj ot-��9 Ste,
Orig. Div: Public Works(Transportation Eng.) PHIL BATCHELOR,Clerk of the B rob d
Contact: Dave Suico,Tel. 313-2264 of Supervisors and County Administrator
cc: Public Works Accounting
(2 sealed board orders and 2 original sly. 1,
program supplements returned to Public + .Deputy
Works Transportation Division)
Date: October 19 , 1995
PROGRAM SUPPLEMENT NO. 042 Location: 04 -CC -0-CR.
to Project Number: SB96-5928 (010)
STATE-LOCAL TRANSPORTATION E.A. Number: 04 - 927912
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5928
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the .Local Entity and the State on 03/15/91 and is
subject to all the terms and conditions thereof . This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No . C.-`� ,
approved by the Local Entity on /I-Z 8 9 j (See copy attached) . .
The Local Entity further stipulates that as a condition to payment of funds
obligated to .this project , it accepts and will comply with any covenants or
remarks setforth on the following pages .
PROJECT TERMINI:
West Cypress Road from Rose Avenue to State Route 4
TYPE OF WORK: Widening roadway LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[X] Construction
Estimated Cost State Share Funds Matching Funds
FY96 $ 2961 Local OTHER OTHER
$ 50349 FY97 $ 0 $ 47388 $ 0 $ 0
FY98 $ 0
Contra Costa County STATE OF CALIFORNIA
Departmen of T sportation
By / � '�` ` By
Chie District Liaison Branch
Office of Local Programs
Date //-d2� �/99.� Date
Attest
Title
.I hereby Certify upon my personal dge that budgeted funds are available for this encumbrance:
Accounting Officer Date le4L419'- $ 2961 . 00
Chapter StaCutes I Item Year Program 1BC1 Fund Source I AMOUNT
303 1995 2660-125-042 95-96 20.25.010.100 C 258010 042-T 2961.00
�U(i 1�fjltC��rb
VICTOR J. WE } nt onset
By Deputy - /..... .
Page 1 of 3
L
04 -CC -0-CR DATE : 10/19/95
SB96-5928 (010)
SPECIAL COVENANTS OR REMARKS
1 . It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made .
The total amount, of State-Local Transportation
Partnership funds payable by the State shall not exceed
$2961 to be encumbered and reimbursed as follows :
FY 95-96 $ 2961
FY 96-97 0
FY 97-98 0
Any increase in State Partnership funds will require a
revised program supplement .
Any decrease in State Partnership funds will require a
revised finance letter.
2 . The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount .
3 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement :
A. The LOCAL ENTITY agrees that the payment of State Share
Funds will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project. cost
in. the approved State/Local Partnership Program Application and
accepts any consequent increase in LOCAL ENTITY funding
requirements .
B. The LOCAL ENTITY will invoice the State for the full "State ' s
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State ' s Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost .
Page 2 of 3
y a
04 -CC -0-CR DATE : 10/19/95
X96-5928 ( 010)
SPECIAL COVENANTS OR REMARKS
C. Prior to reimbursement under this Program Supplement , a
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE .
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4 . The Reimbursement Ratio for this Cycle 6 (95/96) Project is
5 . 88% .
5 . In accordance with the State-Local Transportation Partnership
Program Guidelines dated June 8 , 1994 , project eligibility is
limited to contract items plus locally funded State or Local
Entity furnished materials and Supplemental Work. Supplemental
Work eligibility is further defined under the Project Eligibility
section of the Guildelines as limited to certain maximum costs
and to non-early reimbursement projects of $300 , 000 or less .
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