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Home My WebLink AboutMINUTES - 11281995 - C40 TO: BOARD OF SUPERVISORS contra FROM: JOAN V. SPARKS, DIRECTOR ; Costa COMMUNITY SERVICES DEPARTMENT COun • �r ty 'tr � w DATE: November 13, 1995 ' SUBJECT: APPROVAL OF APPLICATION TO PROVIDE' STATE PRESCHOOL PROGRAM IN CONTRA COSTA COUNTY FOR FISCAL YEAR 1995-96 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Community Services Director or her designee to respond to a Request for Applications by the California Department of Education to provide an additional center-based State Preschool Program in Contra Costa County commencing January 1, 1996, through June 30, 1996. The maximum reimbursable amount for the program will be $71,506. II. FINANCIAL XMPACT: The amount of funds being requested in this Application is $71,506. If the application is successful, funds awarded will be added by Appropriation Adjustment to the Department's 1995-96 County budget, No County funds are required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: The Department's Child Development Division received a Request for Applications from the California Department of Education on May 25, 1995, requesting applications to provide a center- based State preschool Program in the Contra Costa County. On June 20, 1995 the Community Services Department received Board approval to respond to the Request for Applications. The State has since requested that the County's application be revised to establish a center-based State Preschool Program in locations not limited to the City of Brentwood. The successful applicant will serve approximately 35 full time equivalent subsidized children ages three to five. years old, operating classes a minimum of three (3) hours per day. The annual maximum reimbursable amount of the contract will be $71,506. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD O MITTEE APPROVE OTHER SIGNATURE(S)- ACTION IGNATURES:ACTION OF BOARD ON S APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ASSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CONTACT: Joan Sparks, 313-7350 CC: CAO ATTESTED CSD PHIL BATCHELOR,CLERK OF TH BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR jn BY ,DEPUTY M382 (10/88) a y0 INCOMING FUNDS NARRATIVE STATEMENT FORMAT Approval of Application to Provide State Preschool Program in Contra Costa County for Fiscal Year 1995-96 1. PROJECT/PROGRAM TITLE. State Preschool Application (new) 2. FUNDING AGENCY. California Department of Education/Child Development Division will provide 100 percent of the funding for this project. 3. SUBMITTAL STATUS. This is the initial request for this funding. If successful, the monies will be rolled into our other directly funded State Preschool Contract. 4. PROPOSED TERM. January 1, 1996 through June 30, 1996. If awarded, the contract emerging from this application will continue to be renewed annually until either the County or the State decides to terminate it. '5. CURRENT FUNDING. If successful, this application will result in a contract for $71,506 annually. No County match or in-kind match is required. Additional dollars will be generated by reimbursement for food services for the children. It is estimated that approximately $8,300 will be earned in meals reimbursement. All funding will come from the State and/or Federal Government. 6. FUTURE FUNDING. Future funding for Child Development programs is under the Proposition 98 funding umbrella. State Preschool will be funded continuously as is the Kindergarten through 12th grade public school program. The County will be refunded contingent upon compliance with quality standards and contract funding terms and conditions. 7. BUDGET SUMMARY. See attachment. 8. STAFFING REQUIREMENTS. One additional Child Development Head Teacher and two additional Teacher Assistants will be needed. The project will share administrative staff on a prorated basis with 1 other State Preschool programs already operated by the Department. 9. PROGRAM NEED. Only 20.6 percent of Contra Costa County children eligible for State Preschool programs are funded for service. There are approximately 4,462 children who are eligible for enrollment in State Preschool that do not receive services. In most California counties, State Preschool programs are operated by Local School Districts or County Offices of Education. In Contra Costa County, only three of the many school districts and the College District contract to provide for State Preschools. The Department, with 15 classes, is the largest administrator of State Preschools in the County. 10. RELATIONSIIIP TO OTHER PROGRAMS. This project will fold into the operation of our directly funded State Preschool project and share its supervisor and support staff. It will assist in supporting current programs by permitting the.Department to prorate administrative costs over 80 slots rather than 50, as is the case in the current. direct contract program. This project increases the efficient use of Child Development Division dollars and supports the child care and development needs of parents in job training. Without these programs, additional County families would be at risk of receiving Aid to Families with Dependent Children and/or other public services. 11. PROJECT GOALS. The goal of State Preschool projects is to provide funding for quality child care and development centers for young children that enable eligible parents to work or attend training, promoting family self-sufficiency and providing educationally appropriate child development activities which develops healthy children for success in later schooling. 12. STATED OBJECTIVES. • Maintain the operation of nine child care and development centers. • Maintain the structure that supports collaboration between the College District and the other five delegate agencies providing child.development services. • Maintain coordination, collaboration, and integration of services among the Department, other County Departments, and other agencies in the County and State serving low-income families and children. 13. ACTIVITY SUMMARY. These contracts provide funds for the operation of nine general child care and State Preschool Centers. General child care programs provide child development services 11 hours per day, 251 days per year. State Preschool provides child development services three hours per day, 175 days annually. In total, 1050 children of income-eligible 2 families are served. The State Department of Education mandates these programs provide an educational environment, staffed with trained instructors to assist with the positive development and support of children and their parents' efforts for self- sufficiency. 14. EVALUATION METHOD(S). This program is evaluated annually through Self-Review using the Exemplary Program Standard as required by the State Department of Education. Once every three years, the programs are monitored by the State Department of Education for quality of service and contract compliance. Fiscal management and contract compliance is evaluated annually through an external audit conducted by an independent certified public accountant. 15. POTENTIAL CONTROVERSIAL ISSUES. In the past five and a half years of County operation, Child Development Division programs within the Community Services Department have raised no public controversy. The Department does not foresee any controversy. Four Children's Centers have been in continuous operation for over 50 years. The Department predicts controversy only if funding were discontinued. 3 OOIIA1FIIminnnnl nnnmnn .... • _ ��_ •• •�•_•• Budget for Application of State Preschool (NEW) INCOME _ CA Department Education f:$�71,505of Federal and State Food Program $8,297 Total Income $79,802 GOSTS -- � . _. _ . Certificated Salaries $37,895 Classified Salaries - $6,212 Employee.Benefits- $30420 Books and Supplies . $5,000 Other Operating Costs $130288 Indirect Administrative Costs $5,720 ----- ...Total Costs �_ _.... _.�..._ $79,802