HomeMy WebLinkAboutMINUTES - 11141995 - C44 t
C.0
TO: BOARD OF SUPERVISORS
Contra
FROM: John H. deFremery, Agricultural Commis ne - Costa
Director Weights & Measures County
f�Y --_ •gip".
DATE: October 5, 1995
SUBJECT: State Pest Detection Contract for Fiscal Year 1995-96
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Authorize Chair, Board of Supervisors, to sign a contract with the
California Department of Food and Agriculture. Contract No. 95-0007
proposes to reimburse the County $351,440 for providing pest detection
services. The contract is effective July 1, 1995 through June 30, 1996 .
BACKGROUND
The County Department of Agriculture deploys traps countywide to detect
incipient infestations of exotic pests such as Medfly, Gypsy Moth,
Japanese Beetle, etc. The State reimburses the County for all costs
that exceed our historic level of trapping.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON S APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
�( UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Auditor-Controller ATTESTEDD:444L'A
PHIL BATCHELOR,CLERK OF THE kARD OF
contact: Ed Meyer SUPERVISORS AND COUNTY ADMINISTRATOR
6-5250
BY ,DEPUTY
M382 (10/88)
STATE OF CALIFORNIA /J=, i� -(`1 9 `� (1
l APPROVED BY THE CONTRACT NUMBER— AM.NO.
sstl.7{REV.5-9
STAN� 1�D AGREEMENT ATTORNEY GENERAL 95-0007
1} ,
TAXPAYER'S FEDERAL EMPLOYER
''HiS AGREEMENT,made and entered into this 15th day of June 1995 IDENTIFICATION NUMBER
in the State of California,by and between State of Calffomia,through its duty elected or appointed,qualified and acting
TITLE OF OFFICER ACTING FOR STATE AGENCY
Secretary I Department Of Food And Agriculture ,hereafter called the State, and
CONTRACTOR'S NAME
County of Contra Costa , hereafter called the Contractor
WITNESSETH: That the Contractor for and in consideration of the covenants,conditions agreements,and stipulations of the State
hereinafter expressed,does herebv agree to fumish to the State services and materials as follows:
(Set forth service to be rendered by Contractor,amount to be paid Contractor,time for performance or completion,and attach plans and specifications,if any.)
Contractor to place and service traps in accordance with the obligations and specifications set forth in Exhibit'A'and provide all
equipment,personnel, and materials(except traps,trap parts, and lures), necessary to place and service the number of traps
designated in the attached Exhibit'C'and by these references made a part hereof.
This Agreement is effective July 1, 1995 through June 30, 1996. This Agreement must be signed and returned within 45 days
after receipt by the Contractor. Total amount payable under this Agreement shall not exceed$351,440.00 as identified in the
attached Exhibit'B'and by this reference made a part hereof.
The Contractor shall be reimbursed monthly, in arrears, upon receipt and approval of a Pest Detection Report 1 (66-035), and
an itemized invoice, in triplicate, referencing Contract No. 95-0007 and sent to: Department of Food and Agriculture, Pest
Detection/Emergency Project, Attention: George Loughner, 1220 N Street, Room A-330, Sacramento, California 95814.
This Agreement shall not be considered effective unless signed by both parties and approved by he Department of General
Services, if required.
The provisions on the reverse side hereof constitute a part of this agreement.
IN WITNESS WHEREOF,this agreement has been executed by the parties hereto,upon the date first above written.
STATE OF CALIFORNIA CONTRACTOR
AGENCY CONTRACTOR (fotherCtananIndividual,statewfgtiwacormoraaon,pamwavr,,etc.)
Department Of Food And Agriculture County of Contra Costa
BY(AUTHORIZED SIGNATURE) BY(AUTWVJkIZED SIGNATURE)
X X
PRI D NAME OF PERSON tbNING PRINTED NAM ND TITLE OF IPERSOffs
{GNING
Alice L. Wright Gayle Bishop
TITLE ADDRESS
Contract Officer
2366- 0
AMOUNT ENCUMBERED BY PROGRAM CATEGORY(CODE AND TITLE) FUND TITLE
THIS DOCUMENT Department_of GeneraLSendces.—
$ 351,440.00 $0.20.02 - $115,594 A/Genera! -
(oPnoNal usE> Use�nl
1'
PRIOR AMOUNT ENCUMBERED FOR 2(OPTIONAL
1 - $235846 �M FOLIC v BUIIGET
THIS CONTRACT , Department of General Services
$ 0.00 ITEM 7510-&P-4-111 CHAPTER STATUTE FISCAL YEAR
8570-101-001 1303 t 95!96 APPROVED
TOTAL AMOUNT ENCUMBERED TO
MATE OBJECT OF EXPENDITURE(CODE AND TITLE)
$ 351,440.00 70207 MAR 7 1996
1 hereby certify upon my own persona/knowledge that budgeted funds are T.B.A. NO. B.R.No.
available for the period and purpose of the expenditure stated above.
SIGNATURE COUNTING OFFICER DATE B ..-
X Asst.Chief Counsel
ElCONTRACTOR I{ 1 STATE AGENCY ❑ DEPT.OF GEN.SER. a CONTRO ❑ u
Agreement No.
Page Two �5-0007
MlWBE AUDIT
Contractor or vendor agrees that the awarding department or its delegates wilt have the right to review,obtain,and
copy all records pertaining to performance of the contract. Contractor or vendor agrees to provide the awarding
department or its delegates with any relevant information requested and shall permit the awarding department or
its delegated access to its premises. upon reasonable notice,during normal business hours for the purpose of
interviewing employees and Inspecting and copying such books, records,accounts,and other material that may
be relevant to a matter under investigation for the purpose of determining compliance with Public contract Code '
Section 10115 et seq.and Title 2, California Code of Regulations,Section 1696.60 at seq. Contractor or vendor
further agrees to maintain such records for a period of three(3)years after final payment under the contract.
AMENDMENTICANCELLAMON
This agreement may be amended upon written mutual consent, or canceled by either party, upon thirty days
written notice unless otherwise stated(State Administrative Manual.Section 1247).
BUDGET ACT
it is mutually agreed that if the Budget Act of the current year andlor any subsequent years covered under this
contract does not appropriate sufficient funds for the program,this contract shall be of no further force and effect
In this event,:he State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other
considerations under this contract and the Contractor shall not be obligated to perform any provisions of this
contract.
APPROVAL
This contract shall not be considered effective until signed by both parties and approved by the Department of
General Services, if required(State Administrative Manual Sections 1215 and 1216).
INVOICE AND PAYMENTS
The Contractor shall render invoices.for total monthly or quarterly charges In the month or quarter following the-
month or quarter for which the charges accrue. Invoices will be submitted in triplicate. Allow up to sbdy calendar
days for payment of invoices.
LABOR CODE/WORKERS COMPENSATION
Contractor certified and is aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured agalnst liability for Worker' Compensation or to undertake self-insurance in accordance -
with the provisions of that Code and Contractor affirms to comply with such provisions before commencing the
performance of the work of this.contract.
SUBCONTRACTING
Contractor shall not subcontract any services under this contract without prior approvat of the State's
representatives.
PROFESSIONAL WORK
All work to be perform in accordance with all acceptable State standards.
County, Board, Committee,
Commission Std. Clauses
Revised 6/2/94
Americans with Dlsabllities Act(ADA)Compliance Agreement 95-0007
By signing this Agreement, Contractor assures the State that it complies with the Americans with Disabilities Act
(ADA) of 1990, (42 U.S.C. 12101 et seq), which prohibits discrimination on the basis of disability, as well as all
applicable regulations and guidelines issued pursuant to the ADA.
Travel and Per Deim
Travel and subsistence payments shalt be paid as needed to execute the work. As such, travel and subsistence
payments are defined in the applicable bargaining agreements filed in accordance with Department of Personnel
Administration Rules and Regulations.
Druo-Free Workoface Act of 1990 Certification
By signing this Agreement,-the Contractor or grantee hereby certifies under penalty of penury under the taws of
the State of California that the Contractor or grantee will comply with the requirements of the Drug-Free
Workplace Act of 1990(Government Code Section 8350 st seq.)and will provide a drug-free workplace by taking
the following actions:
(1) Publish a statement Wtifying employees that unlawful manufacture, distribution, dispensation,
prossession, or use of a controlled substance.is prohibited and specifying actions to be taken against
employees for violations.
(2) Establish a Drug-Free Awamess Program to inform employees about:
(a) The dangers of drug abuse In the workplace;
(b) The person's or organization's policy of maintaining a drug-free workplace;
(c) Any available counseling,rehabilitation, and employee assistance programs;and,
(d) Penalties that may be imposed upon employees for drug abuse violations.
(3) Every employee who works on the proposed contract will:
(a) Receive a copy of the company's drug-free workplace policy statement;and,
(b) Agree to abide by the terms of the company's statement as a condition of employment on the
contract.
r'ounr.y, Board, .rbm:tt.ttee,
r'omm.ssion Std. Cwauses
Revispd 6/2/94
Page 1 of 3
Exhibit A
County of Contra Costa
Agreement No.95-t)007
EXHIBIT A
Contract Specifications for State-County
Insect Pest Detection Tapping
AGENCY RESPONSIBILITY
Section 1 The California Department of Food and Agriculture shall:
A. Provide all traps, trap parts, and lures.
B. Provide technical assistance and training to county
agricultural personnel on the use of traps and detection
procedures.
C. Assist with and review the county's trapping programs annually
for the purpose of establishing and signing form 60-221 (FY-
Commitment Form) which will become Exhibit C of this agreement.
D. Provide county trappers with copies of the CDFA Insect Trapping
Guide.
E. Provide an annual training program specifically for trapping
supervisors in which all counties shall participate.
F. Pick up Dibrom treated wicks according to CA-EPA guidelines.
Section 2 The County Agricultural Commissioner shall:
A. Place and service the minimum number of each trap type
specified in Exhibit C. Trap densities, trapping periods and
servicing schedules shall conform with those specified in the
CDFA Insect Trapping Guide under "Definitions" for individual
county situations. Ensure that all trapping procedures and
protocols adhere to those outlined in the Insect Trapping
Guide. A copy of the Insect Trapping Guide shall be kept in
the trapper's vehicle for reference.
B. Ensure that all traps (except McPhails) are numbered and dated,
at each servicing, indicating when rebaited. Trapping
activities, including seasonal hiring and training (see
trapping activities defined under "Definitions" in the Insect
Trapping Guide) will start on the dates shown below. Traps
will be removed on their final servicing prior to the end of
the season, but not later than the dates shown below.
Page 2 of 3
Exhibit A
County of Contra Costa
Agreement No. 95+0007
C. Ensure that Medfly and McPhail traps on the same property in
the SOUTH SAN FRANCISCO BAY AREA are serviced every seven days
July 1, 1995, to November 30, 1995, and March 1, 1996, to
June 30, 1996. Medfly traps not located on McPhail
properties will be serviced every 14 days July 1, 1995, to
November 30, 1995, and March 1, 1996, to June 30, 1996 .
Ensure that Medfly traps IN OTHER URBAN AREAS are serviced
every 14 days July 1, 1995, to October 31, 1995, and April 1,
1996, to June 30, 1996. McPhail traps IN OTHER URBAN AREAS
will be serviced every seven days July 1, 1995, to October 31,
1995, and April 1, 1996, to June 30, 1996.
Medfly traps in rural areas are to be serviced once each month
and relocated at that time.
D. Ensure that Oriental fruit fly traps in the SOUTH SAN FRANCISCO
BAY AREA are serviced every 14 days July 1, 1995, to
November 30, 1995 and March 1, 1996 to June 30, 1996 .
E. Ensure that Oriental fruit fly traps IN OTHER URBAN AREAS are
serviced every 14 days July 1, 1995, to October 31, 1995, and
April 1, 1996, to June 30 1996.
F. Ensure that melon fly traps are serviced every 14 days July 1,
1995, to October 31, 1995, and June 1, 1996, to June 30, 1996.
G. Ensure that gypsy moth and Japanese beetle traps are serviced
every 14 days July 1, 1995, to August 30, 1995, and June 1,
1996, to June 30, 1996. Gypsy moth traps located in
remote areas may be placed in the spring and recovered in the
fall with no interim servicing.
H. Send trapping personnel to training provided by state detection
entomologists.
I. Make a monthly report to the State on Form 66-035
(Rev.6/94) (Pest Detection Report Number 1) of all traps
deployed and serviced during the month. Report all traps
added or removed, and the total number of servicings during the
month. Do not count trap relocation as "removed" and then
"added" . A servicing is an inspection of the trap for the
presence of the target pest. THIS REPORT MUST BE SUBMITTED
WITH THE MONTHLY INVOICE FOR THE SAME TIME PERIOD.
Page 3 of 3
Exhibit A
County of Contra Costa
Agreement No. 95.0007
J. Provide one set of trapping records for all traps. This set,
in the form of a "trapbook", will indicate the exact trap
location using a site map and all information regarding
servicing, baiting, and relocation of traps.
K. Maintain county wall maps gridded into numbered
square miles, depicting density of all traps deployed.
L. Allow state detection personnel and/or federal PPQ officers to
perform quality control inspections on all county trap lines
including any specified county commitment trap lines.
M. Allow state detection entomologists and/or federal PPQ officers
to accompany trappers and/or supervisors in the field. This
will be credited as field training for county personnel.
N. Maintain an inventory of all known fruit fly host sites. The
inventory shall be organized by square mile, contain the
address of host property traceable to the nearest cross street,
and indicate known hosts on that property. The inventory shall
be updated yearly. The multiple trap card system will suffice
for this inventory.
0. Maintain on a daily basis a Form 60-210 (Daily Trapping
Summary)for each trapper. This form will be available to the
district entomologist for review for an 18 month period.
P. Submit a completed Form 60-223 (Trapping Hours/Year Worksheet)
along with the budget display for each fiscal year trapping
program. Form 60-223 will be prepared by using the Standard
Trap Servicings per season form.
Q. Those counties generating Dibrom treated wicks (Oriental fruit
fly and Melon fruit fly detection traps) will possess a CAI
number issued by the California Environmental Protection
Agency.
Department of AgricultureLantra John H. de Fremery
Agricultural Commissioner -
2366A Stanwell CircleDirectorDirector Weights and Measures
i`J
Concord, California 94520-4807 X} 646-52
FAX
County
X {510} 646-6-5732
Branch Office •
\ E.
724-3rd Street `•-= ��
Brentwood,California 94513-1360
(510)634-5682
FAX(510)634-2201 ✓ 1`+_--- `,
EXHIBIT B
COUNTY OF CONTRA COSTA
AGREEMENT NO. 95-0007
Pest Detection Trapping Budget
FY 1995196
A. PERSONNEL
1 . Salaries $226 ,315
2 . Staff Benefits & Overhead $ 96,034
B. SUPPLIES (E-Mail) $ 1,000
C. VEHICLE OPERATION $ 28,091
TOTAL CONTRACT AMOUNT $351,440
EXHIBIT C
COUNTY OF Contra Costa
AGREEMENT NO. 95-0007
COUNTY COMMITMENT CONTRACTED TOTAL
TRAP TRAPS TRAPS TRAPS
MEDFLY 30 1130 1160
MC PHAIL 0 870 870
ORIENTAL FF 0 540 540
MELON FF 0 250 250
GYPSY MOTH 200 670 870
JAPANESE BEETLE 182 238 420 .
trap totals 412 3698 4110