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HomeMy WebLinkAboutMINUTES - 11141995 - C43 TO BOARD OF SUPERVISORS FROM: �tr WARREN RUPF, SHERIFF Costa DATE: May 21,1995 @ ` ougy SUBJECT: Police Dispatching Contract With the City of Pittsburg SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION The Board authorize the Sheriff or his designee to execute a ppolice dispatching contract between the City of Pittsburg and the County of Contra Costa;effective July 1,1995. FINANCIAL IMPACT There is no detrimental impact on the County in executing this contract. All services provided under the terms of the contract will be paid for by the City of Pittsburg. REASONS FOR RECOMMENDATION The City of Pittsburg wishes to continue contracting with the County for police dispatching through the Office of the Sheriff. The Office of the Sheriff can provide the required services without adverse impact and, through the Contract, will be able to continue to have a positive impact on officer safety in the Pittsburg/Bay Point area. BACKGROUND The City of Pittsburg has received dispatching services through a contract with the Office of the Sheriff since 1990. This contract is an updated form of that continuing agreement. CONSEQUENCES OF NEGATIVE ACTION Failure to approve this contract will result in the Office of the Sheriff being unable to provide requested services to the City of Pittsburg, thereby jeopardizing their ability to provide their citizens with effective dispatching services. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME TION OF BOARD COIMMI TEE APPROVE OTHER SIGNATURES) ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS VL UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. CC: ATTESTED ( 4, 19 916 uV J.R. OLSSON, COUNTY CLERK maAND EX OFFICIO CLERK OF THE BOARD M3e2/7-e3 BY DEPUTY CONTRACT FOR POLICE DISPATCHING SERVICES 1. PARTIES. This Contract is entered into by and between the City of Pittsburg (hereinafter called City) and the County of Contra Costa (hereinafter called County). 2. TERM. This Contract shall become effective at 12:01 a.m. on July 1 , 1995, and continue in force year to year until terminated by either party giving written notice at least one (1) year before the termination date as follows: (a) When written notice of termination of the Contract is delivered to the other party from January 1 to June 30, the termination of thecontract shall be effective on July 1 of the next calendar year. (b) When written notice of termination of the Contract is delivered to the other party from July 1 to December 31, the termination of the contract shall be effective on July 1 of the second following calendar year. 3. CITY OBLIGATIONS. City shall make to County those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 4. COUNTY OBLIGATIONS. County shall provide those resources and services described in the Service Plan attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 5. CONTRACT PROVISIONS. This Contract is subject to the General Conditions, Payment Provisions, and Service Plan which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. LEGAL AUTHORITY. This Contract is entered into under and subject to Government Code Sections 55631 through 55634, the Joint Exercise of Powers Act (Government Code section 6500 et seq.) and any and all other applicable authority. 7. SIGNATURES. These signatures attest the parties' agreement hereto: 9OU Y OF CO TRA COST CITY OF PITTSBURG CALIFO NIA LIFORNIA By: By: ool en . Rupf, heriff Willis Casey, Chief 'of P ice ATTEST; Phil Batchelor, Clerk of the ATTEST; Michael Woods, Acting Board of Supervisors Ci Manager I APPROVED AS TO FORM: APPROVED AS TO FORM; Approved as th le a I Aorm on ly . By: �:1/KM� ?• By (Kevin T. Kerr, Deputy County (Michael W od , City Attorney) Counsel) Date: Date: r ' GENERAL CONDITIONS 1. Labor Relations. County shall negotiate all labor relations agreements and personnel rules, regulations and procedures between County and its employees rendering services under this Contract. City may at any time report to County their concerns about County personnel performing services under this Contract. County will investigate these concerns and take whatever action it deems appropriate. (a) In the event obligations under this Contract by County to provide dispatch services to City are interrupted by strikes, boycotts, or other forces beyond control of County, County shall make pro-rata adjustment or refund of amounts payable to County hereunder. Further, in the event of any such strike or boycott, County will exert reasonable means available to provide dispatch services to City, and agrees that City may, at its option, secure dispatch service from another agency during the term of any such strike or boycott. 2. Interruption of Services. In the event that obligations under this contract by the County to furnish dispatching services to City are interrupted by strikes, boycotts or other forces beyond County control, County shall make a reasonable effort to continue providing services to the extent possible and to fully restore services as soon as possible. 3. City and County Cooperation. (a) City shall give County full cooperation and assistance of its officers, agents and employees and hereby designates its Chief of Police as its representative to coordinate with the Sheriff's Support Services Division all activities provided pursuant to this contract. (b) County shall give City full cooperation -and assistance of its officers, agents and employees and hereby designates the Commander of Support Services to coordinate with the Chief of Police all activities provided pursuant to this contract. 4. Notices. All notices provided by this Contract shall be in writing andmay be delivered by deposit in the United States mail, postage prepaid. All notices shall be mailed first class, certified mail, return receipt requested to Contra Costa County Sheriff's Office, 651 Pine Street, Martinez, California 94553 or Pittsburg City Manager, 2020 Railroad Avenue, Pittsburg, California 94565. 5. Indemnification. (a) County shall defend, save, and hold harmless and indemnify City and its officers and employees from any and all claims, costs and liability for damages for death, sickness or injury to person(s) or property, including without limitation all consequential damages from any cause whatsoever, arising directly or indirectly from or connected with the operations or services of County or its agents, servants or employees hereunder, save and except claims or litigation arising through the sole negligence or sole willful misconduct of City or its officers or employees. (b) City shall defend, indemnify, save and hold harmless County and its officers and employees from any and all claims, costs and liability for any damages, sickness, death, or injury to person(s) or property including without limitation all consequential damages, from any cause whatsoever, arising directly or indirectly from or connected with the operations or services of the City or its agents, servants, or employees hereunder, save and except claims or litigation arising through the sole negligence or sole willful misconduct of County or its officers or employees. 6. County Employee Status. Persons employed by County in the performance of services under this Contract are County employees, and do not have and not acquire any pension, civil service or any other status or right which City confers upon its employees. 7. Resolution of Conflicts. The Chief of Police or his specifically designated representative will meet with the Sheriff's Support Services Commander to resolve conflicts that may arise in the performance of this Contract. 8. Business Line Charges. City is solely responsible for the installation and any monthly charges for all business (non 911) lines required by City to be installed in the Communications Center. 6. Equipment Purchase. City shall reimburse County for any equipment purchase made at City's request on terms to be mutually agreed upon. SERVICE PLAN 1. Services. County shall provide City with police dispatching services; including dispatching, call-taking, sending and receiving radio traffic, answering 9-1-1 and business calls, warrant checks and supervision thereof. The services provided shall be equal to but not exceed those services provided by two post positions to Sheriff's Patrol personnel. A post position is a 24 hour, seven day dispatch position. Six persons are required to staff one post position. (a) One post position will be assigned dispatching duties, the other will be assigned call taking duties. (b) The two post positions shall be supervised at all times. 2. Radio Frequency. City shall continue to use the UHF frequency assigned to City under the Delta Regional Communications Center Agreement and, should this Contract be terminated for any reason, City shall retain sole ownership of this frequency. City UHF frequency will be "patched" with a county frequency to allow the sharing of dispatch personnel and the console equipment. 3. Maintenance. City is responsible for the purchase, maintenance and upkeep of all equipment located upon City property, and for maintenance of the D.E.C. Server/D.E.C. Mux (Ports) located at the Communications Center and dedicated to City service. All other equipment maintenance costs are the sole responsibility of County. 4. Sub-leasing Equipment. With County's written permission, City may sub- lease use of any part of City's equipment installed on City or County property to another agency. PAYMENT PROVISIONS 1. Invoice. An invoice will be provided by County to City on a quarterly basis equal to one-fourth (1/4) the annual costs agreed to by City. 2. Personnel Costs. City and County shall share personnel costs required to provide appropriate service levels. City agrees to pay at the rate f: (a) sixty-one percent (61%) of the total cost each year of two post positions. (b) thirty-one percent (31%) of the total cost each year of one dispatch supervisor position. (c) 8.6% of the total cost each year for support staff. (1) For purposes of this paragraph, support staff shall be defined as non-dispatcher personnel assigned to the Communications Center. (d) City agrees to pay the total cost to update and maintain the Geofile (comprehensive file of City addresses formatted for C.A.D.) during the term of the contract. (e) Total personnel charges to City, as described in 2a through 2d. inclusive. Such charges in subsequent years shall be adjusted to reflect actual increases o decreases in cost experienced by County. County, agrees to provide documentation to City regarding any increases in charges. An additional ten percent (10%) of personnel costs will be added to be placed in a fund dedicated to the replacement of centrally located, common communications equipment. (f) City percentage share of charges outlined in 2a., 2b., and 2c. shall remain constant at sixty-one percent (61%), thirty-one (31%) and 8.6%l, respectively through June 30, 1996. At that time, and thereafter on an annual basis, these percentages shall be reviewed and adjusted if appropriate, for changes in relative use of the shared positions. (g) For billing purposes, the cost of the post position is defined as the cost of six (6) Dispatcher II positions i at top step with associated benefits, and the cost of a� dispatch supervisor position is also based on the top step with associated benefits. 3.Personnel Costs - Notification. City shall advise County of a desired increase in the level of service by February 1st in any given year. County shall advise City by February 1st if services required under this Contract cannot be performed by the two post positions. In the event either such notice is given, County and City shall meet to discuss options. Should additional staff be considered necessary, County shall notify City of that fact by April 1st. City and County shall pay their shares of costs for the new positions in the amounts set forth in Section 2(f) if the increased service level is for the benefit of City and County. If the increased service level is requested by and solely for the benefit of City, City shall pay the increased cost. Any change in costs under this Section 3 shall be effective at the beginning of the next Contract year after notice is given. 4. Payment For Personnel and Maintenance Costs. At the beginning, of each quarter for the duration of this Contract, County shall provide City with a bill equal to one-fourth the annual costs agreed to by City. 5. Future Equipment Purchases. Any peripheral equipment desired by City to be used in support of this Contract, and to be located on City property, shall be purchased by and remain the sole responsibility of City, except that no additional equipment or software that may affect Communications Center operation shall be purchased and/or attached to the Communications System without the written agreement of the County's Support Services Commander. 6. Ownership of Equipment. City shall retain sole ownership of all hardware and or software installed on City property, paid for by and installed solely for City use. Notwithstanding City's ownership, City may not remove hardware and or software owned by City but installed on County property during the term of this Agreement, and may not remove such hardware and software at any time unless such removal would not negatively impact County operations as determined by County. In any event, City shall pay all costs associated with removal of City's hardware or software installed on County property. 7. Terms of Payment. Payments by City to County shall be made within thirty (30) days of mailing or delivery of the quarterly invoice.