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Home My WebLink AboutMINUTES - 11141995 - C3 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: November 14, 1995 SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 041 for Phases IV and V of the Kensington Road Improvement Assessment District Project. Project Nos.: 4500-6X5222-92 and 4500-6X5223-92, CP#91-60 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program Supplement No. 041 which provides $169,359 in State/Local Transportation Partnership Program funds for Phases IV and V of the Kensington Road Improvement Assessment District Project. II. Financial Impact: The supplement provides reimbursement for 19.35% ($169,359) of the County's costs for this project. Local funding provides the remaining 80.65% of the County's costs for this project. III. Reasons for Recommendations and Background: On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for the funding of Federal Aid Projects. The Board reviewed and approved the project on July 16, 1992, and determined the project to be exempt from the California Environmental Quality Act as a Class 1-C Categorical Exemption. IV. Consequences of Negative Action: If this program supplement is not approved the County will hav absorb the entire cost of construction and construction inspection of this project. Continued on Attachment: SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON 11-14 -1195 APPROVED AS RECOMMENDED ✓OTHER VOTE OF SUPERVISORS �/ UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this is a true and correct copy of NW:ds an action taken and entered on the minutes of the g:/transeng/dsBOps039.t11 Board of Supervisors on the date shown. ATTESTED: �:4 '-e,6,,,, 114A 14 _ 19 9 Orig. Div: Public Works(Transportation Eng.) PHIL BATCHELOR,Clerk of the Boa d Contact: Dave Suico,Tel. 313-2264 of Supervisors and County Administrator cc: AccountingaAAJ` Deputy -3 Date: October 12, 1995 PROGRAM SUPPLEMENT NO. 041 Location: 04-CC -0-CR to , Project Number: SB95-5928 (029) STATE-LOCAL TRANSPORTATION E.A. Number: 04 -927889 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5928 This Program Supplement is hereby incorporated into the State-Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/15/91 and is subject to all the terms and conditions thereof . This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on /-iS!_ o/j (See copy attached) . The Local Entity further stipulates that as a condition to payment of funds obligated to this project , it accepts and will comply with any covenants or remarks setforth on the following. pages . PROJECT TERMINI: Various County Roads (Phase 4 and 5) TYPE OF WORK: Roadway reconstruction LENGTH: 0 . 0 '(MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Construction Estimated Cost State Share Funds Matching Funds FY95 $ 0 Local OTHER OTHER $ 875239 FY96 $ 169359 $ 705880 $ 0 $ 0 FY97 $ 0 Contra Costa County. STATE OF CALIFORNIA Departure t of nsportation By By Chie District Liaison Branch Office of Local Programs Date env_ / 9 95" Date 12 � . Attest Title I hereby Certify upon my personal knowledge thatbudgetedfunds are available for this encumbrance: Accounting Officer �, Q, _Ct' � Date $ 169359 . 00 Chapters Statutes I Item Year I Program 1HC1 Fund Source I AMOUNT 139 1994 2660-125-042 94-95 20.25.010.100 C 258010 042-T 169359.00 _ � VICIO iiR J. RY�GJIY."\,� By Deputy Page 1 of 3 04 -CC -0-CR r DATE: 10/12/95. SB95-5928 (029) SPECIAL COVENANTS OR REMARKS 1 . It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both •parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made . The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $169359 to be encumbered and reimbursed as follows : FY 94-95 $ 0 FY 95-96 169359 FY 96-97 0 Any increase in State Partnership funds will require a revised program supplement . Any decrease in State Partnership funds will require a revised finance letter. 2 . The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount . 3 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement : A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements . B . The LOCAL ENTITY will invoice the State for the full "State ' s Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. 'State ' s Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost . Page 2 of 3 04 -CC -0-CR DATE: 10/12/95, SB9S-5928 (029) , SPECIAL COVENANTS OR REMARKS C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are ,not applicable to this PROJECT. 4 . The Reimbursement Ratio for this Cycle 5 (94/95) Project is 19 . 350 . S . In accordance with the State-Local Transportation Partnership Program Guidelines dated June 8, 1994 the 'project eligibility for Cycle 5 projects is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is futher defined under t•he Project Eligibility section of the Guildelines as limited to certain maximum costs and to non-early reimbursement projects of $300, 000 or less . r Page 3 of 3 STATE OF CALIFORNIA-BUSINESS,TRANSPORTATION AND HOUSING AGENCY PETEWILSON,'Govemor.- DEPARTMENT OF TRANSPORTATION STATE AND LOCAL PROJECT DEVELOPMENT PROGRAM 1120 N STREET P.O.BOX 942874 SACRAMENTO CA94274-0001 TDD(916)6544014 P16) 654-3151 _AX(916) 654-2409 3 19,96G 4, ENGINE December 26, 1995 ER1NG File: 04 - CC -0-CR SB95-5928(029) Various Co Roads (Phase 4 &5) - Roadway reconstruction Mr. Michael Walford Director of Public Works County of Contra Costa 255 Glacier Drive Martinez, CA 94553-4897 Attention: Nancy Wein Dear Mr. Walford : Enclosed is your fully executed copy of Program Supplement Agreement Number 041 to State-Local Transportation Partnership Program Agreement No. SLTPP-5928 covering construction for the above-referenced project. Sincerely, AHER�BREINL, Chief Office of Local Programs Project Implementation Enclosure cc:OLP AE project files DLAE- 04 "We'll Find a Way"