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Home My WebLink AboutMINUTES - 10241995 - SD12 C. TO: BOARD OF SUPERVISORS PD200-9601/B.4.1 FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES ----------- DATE: DATE: OCTOBER 24, 1995 Contra SUBJECT: REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., o Costa `'�`1`-�� ` MARTINEZ&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT Y 1950 PARKSIDE DR.,CONCORD&2970 WILLOW PASS RD.,CONCORD Count SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on September 19, 1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the County Courthouse at 725 Court Street, Martinez, and the Mt. Diablo Municipal Court facilities at 1950 Parkside Drive and 2970 Willow Pass Road, Concord. II. FINANCIAL IMPACT Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance Policy over $50,000.00. III. BACKGROUND A. On Thursday, September 14, 1995, the County Courthouse at 725 Court Street, Martinez and the Mt. Diablo Judicial District court facilities at 1950 Parkside Drive, Concord, and 2970 Willow Pass Road, Concord, were severely damaged by fire, making the buildings unusable. 725 Court Street houses courts and support functions, County Clerk-Recorder offices and District Attorney offices. The other sites house courts and support functions. B.' By Resolution No. 951 dated September 19, 1995, the Board 1) found that an emergency exists, 2) delegated authority to the General Services Director to proceed in the most expeditious manner to repair the fire damage and to provide temporary facilities as required to maintain County operations while repairs are made, 3) directed the General Services Director to make reports to enable the Board to review the emergency actions and to determine that there is a need to continue the action, and 4) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. On October 10, 1995, the Board determined that there was a need to continue the emergency action. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON _ lb 2.t + L 9 S APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. CC: General Services Department Architectural Division ATTESTED o Lf ci 9 Least Management Accounting PHIL BATCHELOR,CLERK OF THE 60ARD OF File:PD225-9603/A.5;PD225-9604/A.5; PD250-9618/A.5 SUPERVISORS AND COUNTY ADMINISTRATOR County Administrator's Office Risk Management County Counsel Mt.Diablo Judicial District(Via A.D.) BY DEPUTY Superior Court(Via A.D.) RH:ls 2G01 S01 B.WPD Page 1 of 2 M382 (10/88) r , RIEPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., PD200-9601/B.4.1 MARTINEZ,&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT October 24, 1995 1950 PARKSIDE DR., CONCORD AND 2970 WILLOW PASS ROAD,CONCORD C. Immediately after the fire, the Director of General Services provided temporary accommodations for. occupants of the fire damaged facilities and retained Paul Davis Commercial Restoration of Benicia("PDS") to mitigate damage and restore the building contents, and to repair and reconstruct building elements damaged or destroyed by the fire. A contract effective September 14, 1995 has been signed by PDS for building demolition and reconstruction work at 725 Court Street, Martinez, and 2970 Willow Pass Road, Concord, and blanket purchase orders have been issued to PDS for the other services related to fire damage mitigation and contents restoration. D. Document preservation and restoration and other emergency work is in progress at all sites. At 725 Court Street, contractors have completed cleaning of the building heating and cooling system and all fourth and fifth floor spaces. The District Attorney reoccupied the fourth and fifth floors during the week of October 9, 1995. 1. The entire third floor is expected to be open for business on Monday, October 23. Judge Dreibelbis will be sitting in Room 312; other Departments that will reoccupy the third floor are: Department 1, from 50 Douglas Drive Department 4, from the Bray Courts Building Department 9, from Hilsons Department 17, from the Board of Supervisors Chambers. 2. According to the restoration contractor's latest schedule, the second floor will be ready for occupancy the week of October 29, 1995 and the first floor, except for the Clerk-Recorder's area, will be ready the week of November 5. Reconstruction of the Clerk-Recorder's area will not be completed before mid-December. E. At 2970 Willow Pass Road, demolition of damaged building elements and cleaning have been completed and reconstruction of the roof and exterior walls is in progress. Reconstruction of building interior will not be completed until late December. F. At 1950 Parkside Drive, demolition and cleaning have been completed. The remaining crawl space and floor structure will be protected from the weather and secured from unauthorized entry until use of the property has been determined. G. The remaining county services displaced by the fires continue to function in temporary accommodations. They cannot continue to use these temporary accommodations without impairing the continued conduct of county operations or services. Therefore, it is necessary to continue the emergency action previously taken by the Board in order to complete the cleaning, restoration and reconstruction in the shortest time possible. To halt operations to prepare plans and specifications and solicit open competitive bids for the remainder of the work would greatly prolong the process and extend the impaired conduct of county operations and services. 2G01 S0l B.WPD RH:ls Page 2 of 2 D P. 1 -2, TO: BOARD OF SUPERVISORS PD280-96018.4.1 FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES se DATE: OCTOBER 24, 1995 Contra SUBJECT: REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK- o F� s Costa DANVILLE JUDICIAL DISTRICT COURTS BUILDING, 640COU my a:s YGNACIO VALLEY ROAD, WALNUT CREEK �¢ te ,. SPECIFIC REQUESTS OR RECOMMENDATION(S)✓3<BACKGROUND AND JUSTIFICATION I. RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on September 12, 1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the Walnut Creek- Danville Judicial District Courts Building, 640 Ygnacio Valley Road, Walnut Creek. II. FINANCIAL IMPACT Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance Policy over $50,000.00. III. BACKGROUND A. On Monday, August 28, 1995,the Walnut Creek-Danville Judicial District courts building at 640 Ygnacio Valley Road,Walnut Creek was severely damaged by fire, rendering the buildings unusable. The building houses four courtrooms and support functions. B. On September 12, 1995, the Board 1) confirmed that an emergency exists, 2) authorized to the General Services Director to proceed in the most expeditious manner to repair the fire damage and to provide temporary facilities as required to maintain County operations while repairs are made, and 3) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. CONTINUED ON ATTACHMENT: X YES SIGNATURE: h6at �� RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): 1 / ACTION OF BOARD ON 9 cts- APPROVED AS RECOMMENDED V OTHER VOTE OF SUPERVISORS r It/ UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN. Architectural Division Lease Management ATTESTEDP 9J Accounting PHIL BATCHELOR,CLERK OF THE BOARD OF File:PD280-9601/A.5 SUPERVISORS AND COUNTY ADMINISTRATOR County Administrator's Office Risk Management A County Counsel Mt.Diablo Judicial District(Via A.D.) BY i DEPUTY RH:ls 2R01S12B.WPD Page 1 of 2 M382 (10/88) REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK-DANVILLE PD280-96018.4.1 JUDICIAL DISTRICT COURTS BUILDING,640 YGNACIO VALLEY ROAD, September 28, 1995 WALNUT CREEK C. The Director of General Services retained Paul Davis Commercial Restoration of Benicia ("PDS") to mitigate damage and restore the building contents, to remodel vacant space in the County office building at 2020 North Broadway, Walnut Creek, and to repair and reconstruct building elements damaged or destroyed by the fire. A contract effective August 28, 1995 for the building remodeling and reconstruction work has been executed and a blanket purchase order has been issued to PDS for the other services related to fire damage mitigation and contents restoration. D. The remodeling at 2020 North Broadway was accomplished within eight days after the fire to provide temporary housing for the court functions displaced by the fire at 640 Ygnacio Valley Road. E. Building contents at 640 Ygnacio Valley Road were removed and cleaned or stored for restoration. Although the fire occurred on the second floor, the first floor was damaged by smoke. The first floor was cleaned and sealed, damaged finishes were replaced, and the traffic/small claims court on the first floor was reoccupied within 14 days of the fire. The remainder of the floor was occupied seven days later. F. The second floor has been cleaned and reconstruction of the roof and interior partitions is in progress. Reconstruction is expected to be complete by early December. G. The second floor occupants are being housed in temporary locations until the second floor work is complete. While the temporary locations will permit limited, short term conduct of municipal court operations or services, those operations and services are impaired and will be impaired until the second floor is repaired and can be occupied again. H. To halt the repair work so that plans and specifications can be prepared and bids can be solicited in the normal manner would delay second floor occupancy by at least three months. Consequently, it is necessary for the Board to continue the emergency action of September 12 so that County operations and services can be fully restored in the shortest possible time. RHas 2R0 I S 12B.WPD Page 2 of 2