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Home My WebLink AboutMINUTES - 10241995 - C54 TO: BOARD OF SUPERVISORS Contra �..•' - FPOM: JOAN V. SPARKS, DIRECTOR Costa �� `~COMMUNITY SERVICES DEPARTMENT •• l � DATE: October 12, 1995 �`ra a' County SUBJECT: ACCEPT 1995 HEAD START SUPPLEMENTAL GRANT AWARD AND APPROVE CONTRACT AMENDMENTS WITH HEAD START DELEGATE AGENCIES SPECIFIC REOUEST(S)OR RECOMMENOATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: A. ACCEPT the 1995 Supplemental Grant Award from the Department of Health and Human Services Administration for Children and Families (ACF) in the amount of $299,591. This action awards $175,643 for cost-of-living adjustment (COLA), $51,912 for Quality Improvement (QI), and $72,036 for one-time funds (OTF) for program improvements; and B. APPROVE and AUTHORIZE the Community Services Director or her designee to execute on behalf of the County, contract amendments, effective November 1, 1995, with delegate agencies, as set forth below: Payment Limit ,. Contractor's New Total New Total Contract Increase Contribution Contract Contract Agency Number Federal Increase Payment Limit Budget First Baptist 33-499 $ 22,726 COLA $ 7,845 $ 800,915 $ 1,001,145 Church (Pittsburg) 8,653 QI -0- OTF $ 31,379 Bayo Vista Child 33-502-1 $ 18,388 COLA $ 16,385 $ 707,266 $ 884,082 and Family Center, 8,653 QI Inc. 38,500 OTF $ 65,541 United Council of 33-504 $ 31,259 COLA $ 10,528 $ 1,100,317 $ 1,375,398 Spanish Speaking 8,652 QI Organizations, Inc. 2,200 OTF $ 42,111 CONTINUED ON ATTACHMENT: X YES SIGNATURE: (� RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARYOMMITTEE APPROVE OTHER SIGNATURES: ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CONTACT: Joan Sparks, 313-7350 CC: CAO ATTESTED ort CSD PHIL BATCHELOR,CLERK OF THE BO RD OF SUPERVISORS AND COUNTY ADMINISTRATOR DG M382 (10/88) BY ,DEPUTY 'r o The total Delegate Agency increase in funding is $139,031. The $160,560 balance of the $299,591 supplemental grant funding will go toward the Grantee's portion of the Head Start program. II. FINANCIAL IMPACT: Funding is from the U.S. Department of Health and Human Services Administration for Children and Families. Funding for the contract amendments is reflected in the Department's budget. No County general funds are required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: On December 20, 1994, the Board accepted a supplemental grant from the Administration for Children and Families in the amount of $230,930 for Quality Improvement Fund and $708,689 Quality Extended Services and Expansion (QUESIE) funding for provision of Head Start services to 1,163 children for the period January 1, 1995 through December 31, 1995. On the same date, the Board also accepted the 1995 Head Start Basic Grant Award of$5,084,962 for Head Start services. On January 10, 1995, the Board approved contracts with Delegate Agencies for provision of Head Start services from January 1, 1995 through December 31, 1995. On March 30, 1995, the Board approved submission of grant applications to the Administration for Children and Families for the 1995 Head Start Cost-of-Living Adjustment, Quality Improvement Funds, and One-time Funds for program improvements. This grant award is the result of the grant applications. This request is submitted in order to accept the federal funds and amend 1995 contracts with the Delegate Agencies to increase the contract payment limits to include funding for cost-of- living adjustments, quality improvement, and one-time-only program improvements. �' 1111 1111 SAI NUMBER: f C DEPARTMENT OF HEALOND HUMAN SERVICES Administration for Children and Families PMS DOCUMENT NUMBER: -t FINANCIAL ASSISTANCE AWARD o109CH037530 1.AWARDING OFFICE: 12.ASSISTANCE TYPE. •• 4.AMEND.NO.: ACF REGIONAL OFFICE ( SAN FRANCISCO ) GRANT t?YCH0375/30 2 S.TYPE OF AWARD: 6.TYPE OF ACTION: 7.AWARD AUTHORITY. SERVICE SUPPLEMENT 42 USG 98111 ET SEQ. B.BUDGET PERIOD: THRU 9:PROJECT PERIOD:` THRU 10.CAT.NO.: Ij�e#gyjfpTOWI� ATI T.:LJUitiiTY n AUC'ITOR/f:ONTROLLEf 12.PROJECTIPROGRAM TITLE COMMUNITY SERVICES DEPT. FULL YEAR HEAD START( PART DAY ) 1220 MORELLO) AVE, SUITE 101 HANDICAPPED SERVICES/T&TA MARTINEZ CA 94553 JOAN SPARKS, EXECUTIVE DIRECTOR 13.°Oq-N�r•JTRA COSTA 14.CONGR.DIST.: Ij fflgLQeI�1 ILVA$T•L 9AT(4e i•P�Fjq&RAM DIRECTOR: 16.APPROVED BUDGET: 1^"�s- t.d17, AWARD COMPUTATION: • ci 1, 41.9.1 815 t� � o� � i 4 585, 793 " ti 20. 0 PERSONNEL.......:.......:.. $ A. NON-FEDERAL SHARE ... $ FRINGE BENEFITS ....................... 567, 2/7 ... 69 3439 172 80. t;t° 16, 373 B. FEDERALSHARE .................$ /o TRAVEL ................................ 18. FEDERAL SHARE COMPUTATION: EQUIPMENT............................. ��, 2trSI� 6, 343, �I7 A. TOTAL FEDERAL SHARE ............................$ !;81 68024, [1L47 SUPPLIES............................... CONTRACTUAL.......................... ^J9 5939 761 B. UNOBLIGATEDBALANCEFEDERALSHARE ...........$ 69319, 125 OTHER ..........................:. 2999 7806 61 C. FED.SHARE AWARDED THIS BUDGET PERIOD.. .. ....$ 299, 591 693439172 19.AMOUNT AWARDED THIS ACTION: _ TOTAL DIRECT COSTS.................... 0 20.FEDERAL$AWARDED THIS PROJECT PERIOD: TOTAL INDIRECT COSTS CALCULATED ....$ AT %OF S 21.AUTHORIZED TREATMENT OF PROGRAM INCOME: 1.r _ TOTAL IN-KIND CONTRIBUTIONS .........$ 22.APPLICANT EIN: 23.PAYEE EIN: 24.OBJECT CLASS: TOTAL APPROVED BUDGET ( ) t 6, 3439 172 1946000509AI P—T683 41. 51 PeEHMIENT `~� . 25.FINANCIAL INFORMATION: rti iv ivv� � w .4111.. . ,. ..., QRGI�. FED.N/aRU�' FROG /�P�ROPIA�TION MC•�AN NO. NEW AMT. UNOBLIG. NONFED% .. �i f JJ Jr�••6�.7 �lJ. � 96 4L. 9.9.7 LF7Z — _ — _ — _. — _ _ — _. — _ 26. REMARKS. CLIENT POPULATION: 1, 162 NUMBER OF DELEGATE: 4 THIS GRANT IS PAID BY THE DHHS PAYMENT MGT. SYS. , SEE ATTACHED PAYMENT INFO. ALL PREVIOUS TERMS AND CONDITIONS REMAIN IN EFFECT. THERE ARE •SPECIAL CONDITIONS ATTACHED 'TO THIS AWARD. { ?t ) REFLECTS ONLY IfEDERAL S14ARE OF APPROVED BUDGET THIS ACTION 4WARre 61759-64'3 FOR COLA, $51, 912' FOR QI, AND $12, 036 FOR ONE- TIME PROGRAM IMPROVEMENTS t PI ). PI FUNDS USED FOR PURPOSES OTHER THAN THOSE: . SPECIFIED IN THE ATTACHMENT WITHOUT PRIOR WRITTEN REGIONAL OFFICE APPROVAL. MAY BE CAUSE FOR DISALLOWANCE. s ! r 1111 1111 . 27.SIGN RE-HDSGRANTSOFFICER •DATE: 26.SIGNATURE(S)CERTIFYING FUND AVAILABILITY DATE: N. NASAO F.GRANTS CIF1C&/;1 �- 29.SIGNATURE ANO TITLE-PR•GRAMAgO1FFICIAL(S) DAT : G L"LING PPORAM .MANAt R, /HEAD START AND YOUTH BRANCH f DGCM-3-785(REV.6/92) FOR ADDITIONAL INFORMATION, CONTACT OFFICE OF FINANCIAL OPERATIONS, REGION 9 AT 415-556-5480 PROGRAM IMPROVEMENT GRANT AWARD APPROVED ITEMS r > FISCAL YEAR 1995 GRANTEE: Contra Costa County Community Services Department GRANT NUMBER: 09CII0375 Grantee: Move into Balboa School Facility Alarm system installation $20, 480 Telephone system installation 6, 780 Move Nystrom site equipment/supplies 1, 200 Move Hilltop site equipment/supplies 1, 200 Grantee Operated Program: 3 child-size toilets/lower sink 1, 676 United Council of Spanish Speaking Organizations: Remove old sand 600 New sand 1, 000 Fencing 600 Bayo Vista Child and Family Center: Renovate bathrooms to comply with ADA and Head Start performance standards 38, 500 (See attached for details) ATTACHMENT VIb _ s hl . � u{fAYO VISTA CHELD AND FAMILY CENTER,jNC F a ti "' a Ali a' Ps l 141 ri�'i � .11ROnOVAti00 OfBathrooms and Gsastoo9Rte r n Detailed Budget Prepared: 9-Mar-95 �l. Total Renovation ON 9 WORK/COSTSTOTAL H Steri Hsg Authority h cost Project Projeot "D" „E" COTS: Architecture&Engineng 8,000 5,639 2,361 eri Environmental Testing/Monitoring _ 2,600 _ 0. 2,600 Permits and Fees 2,000 1,440 560 Construction Administration 7,000 0 7,000 AL SOFT COSTS 19,600 19,600 7,079 12,521 ROOM AREAS(includes 1 for and Sto;;ge Areas) Adult Single Accommodation Toilets Demolition 1,600 0 1,600 Plumbing _ 3,550 0 3,550 -Electrical- - •-----__- 1_,'300 _. _--_ 0 1,300 Mechanical 900 0. 900 Walls _ 1,7_00 0 1,700 Doors and Hardware ------- - -- 2,800- 0 2,800 Flooring-_ -- ---- --__ - ... 1,000 -- 0 --- .. 1,000 t Finishes 3,500 0 _ 3 500 Painting 1,000 0 1,000 Millwork 400 -- - _ _ - - 0 - ------400 - Mirrors and Accessories500 0 _ 500" -------- --------f------- _ . Concrete and Reinforcement 650 0 -_ 650 Roof Penetration Repairs 300 0 300 k' Subtotal 1 19,200 0 19,200 I I Children's Toilet Area j Demolition _ 1,750__ 1 750 0 Plumbing - __4,950 _ 4,950 0 Electrical --__-_-_ _-1,200 - ---- 1,200 0 Mechanical 900 900 0 Walls 1,300 1,300 0 Doors and Hardware __ 2,000 __ 2,000 0 Flooring 1,000 _ 1,000 0 Finishes 2,500 2,500 0 Painting 1,000 1,000 0 Partitions 600 600 0 Millwork -- ---- --- 400- ------- - .400 0 Mirrors and Accessories _ 700 700 0 Concrete and Reinforcement 700700 0 --------------- ----------------- ----------------- ---------------- tr Roof Penetration Repairs 300 300 0 Subtotal 19,300 19,300 0 i j OTAL TOILET ROOM AREAS j 38,500 19,300 19,200 000089 Page I Contra Costa County Number ' 33-499 Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund/Org # 1425 (Purchase of Services) Account # 2310 Other # 1. Identification of Contract to be Amended. Number: HS/95-03 (as amended by Contract Amendment Agreement HS95-03 Amendment 1) Effective.Date of Contract: January 1, 1995 Effective Date of Contract Amendment Agreement: January 1, 1995 Department: Community Services Subject: Head Start Delegate Agency 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: First Baptist Church Capacity: Nonprofit California corporation Taxpayer ID # 94-2267401 Address: 515 Marina Boulevard, Pittsburg, California 94565 3. Amendment Date. The effective date of this Contract Amendment Agreement is November 1, 1995 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS ATTEST: Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By Chairman/Designee Deputy CONTRACTOR By By (Designate business capacity A)� (Designate business capacity B) Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. � r f � Contra Costa County Standard Form(Rev. 1/95) APPROVALS/ACKNOWLEDGMENT Number-33-499 APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By By Designee Deputy APPROVED: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF CONTRA COSTA ) On , before me, (insert name and title of the officer), personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature ACKNOWLEDGMENT(by Corporation,Partnership,or Individual) (Civil Code§1189) r r AMENDMENT SPECIFICATIONS Number 33-499 In consideration of Contractor's agreement to provide a cost-of-living adjustment for its staff and make quality improvements to its program, under the Contract identified herein, in the form and manner approved by the U.S. Department of Health and Human Services Administration for Children and Families, County agrees to increase the Contract Payment Limit. County and Contractor agree, therefore, to amend said Contract as specified below, while all other parts of the Contract remain unchanged and in full force and effect. 1. Payment Limit Increase. The Contract Payment Limit amount set forth in Paragraph 4. (Payment Limit), as amended by Contract Amendment Agreement HS/95-03 Amendment 1, is hereby corrected to $769,53 , and is hereby increased by $31,379, from $769,536 to a new total Payment Limit of $800,915. 2. Head Start Program Manager. All contract references to "Cheryl Franklin-Golden" are hereby changed to "Daneen Cali". 3. Special Conditions Modifications. a. Budget Limit Modification. Special Conditions, Paragraph 11, (Budget Limit) is hereby amended to read as follows: "11. Budget Limit. The total Budget Limit of this Contract shall not exceed $1,001,145. County's contributions under this Contract shall not exceed $800.915 (the Contract Payment Limit) which represents the Federal share. Breakdown of Federal Funds is: Program Account 22: $799.155 and Program Account 20: $1,760. Contractor's contributions under this Contract shall be $200,230, which is the local share." b. Annual Audit Modification. Special Conditions, Paragraph 23. (Annual Audit) is hereby amended to change the date Contractor must provide an annual audit to Grantee from "March 30, 1995" to "March 30, 1996". Initials: Contractor County Dept. ' 1 � r t 1 AMENDMENT SPECIFICATIONS Number 33-499 4. Service Plan Modifications. a. Allowable Costs Modification. Service Plan, Paragraph 9. (Allowable Costs), as amended by Amendment 1 to Contract HS/95-03, is hereby amended to add subsection "d" which shall read: EXHIBIT "d. 1995 Supplemental Funds D Cost-of-Living Adjustment and Quality Improvement funds included in 1995 Supplemental Grant Application approved by the Administration for Children and Families, Department of Health and Human Services. Supplemental Grant Application, EXHIBIT D, is incorporated herein by reference." b. Staffing Chart Modifications. (1) Cost-of-Living Adjustment. Service Plan, Paragraph 15. (Rates of Pay for Head Start Staffing Positions) is hereby amended to include a cost-of-living adjustment, retroactive to January 1, 1995, increasing the Rate of Pay Per Hour for each position by three percent (3%). Refer to Exhibit D, Supplemental Grant Application, page 000315. (2) Quality Improvement Adjustment. Service Plan, Paragraph 15. (Rates of Pay for Head Start Staffing Positions) is hereby amended to include Quality Improvement funding. Refer to Exhibit D, Supplemental Grant Application, page 000345. Initials: Contractor County Dept. 2 ' r , EXHIBIT D Referenced Page 000315 FIRST BAPTIST CHURCH HEAD START COLA 1995 POSITION CURRENI AMT OF COLA NEW PARM HOURS WEEKS AMOUNT ADMIN. ACRE INCRE RATE COST DIRECTOR 18 0.54 0.03 18.54 40 62 $1123 1123 PARENT IWOLVEMEN 4.73 OM 0.03 15.17 40 62 $919 PROGRAM ASST. 10.73 022 0.03 11.05 40 52 0 670 FISCAL OFFICER 15.06 OAS 0.03 15.51 25 48 2 642 BOOKKEEPER 10.29 0.31 0.03 10.60 30 48 445 HEALTH COORD. 15.87 OAS 0.03 16.35 35 621 1 HEALTH ASST 1 6.68 0.40 0.06 7.08 9 1 30 41 $493 HEALTH ASST.SUP. 8.8 026 0.03 9.06 1 30 421 DISABILITY COORD. 14.05 0.42 0.03 14.47 35 52 $767 SPECIAL SVC.1 5.93 0.18 0.03 6.11 20 41 $146 SPECIAL SVC.I 5.93 0.18 0.03 6.11 20 41 $146 SPECIAL SVC.1 5.93 0.18 0.03 6.11 20 41 $146 SPECIAL SVC.1 6.93 0.18 0.03 6.11 20 41 $146 SOCIAL SVC.COORD. 1027 0.62 0.06 10.89 11.09 40 62 $1,282 SOCIAL SVC.AIDE 6.68 020 0.03 6.88 30 44 $285 SOCIAL SVC.AIDE 6.68 020 0.03 6.88 30 41 $246 EDUCATION COORD. 13.3 0.80 0.06 14.10 18 40 52 $1,660 LEAD TEACHER 12.42 0.37 0.03 12.79 35 41 $535 LEAD TEACHER 11.83 0.35 0.03 1218 35 41 $509 LEAD TEACHER 1127 0.34 0.03 11.61 35 41 $485 LEAD TEACHER 1127 0.34 0.03 11.61 351 41 $485 TEACHER II 10.07 0.30 0.03 10.37 30 41 $372 TEACHER II 10.07 0.30 0.03 10.37 30 41 5372 TEACHER 11 10.07 0.30 0.03 10.37 30 41 $372 TEACHER II 10.07 0.30 0.03 10.37 30 41 $372 TEACHER I 9.59 029 0.03 9.88 30 41 $354 TEACHER I 9.59 029 0.03 9.88 30 -41 $354 TEACHER ASST.111 7.91 024 0.03 8.15 25 411 43 TEACHER ASST.III 1 7.91 024 0.03 8.15 25 41 $243 TEACHER ASST.11 1 7.53 023 0.03 7.76 25 41 $232 TEACHER ASST. 1 6.83 020 0.03 7.03 25 41 $210 TEACHER ASST.1 6.83 020 0.03 7.03 25 41 $210 TEACHER ASST.1 6.83 020 0.03 7.03 25 41 $210 TEACHER ASST.1 6.83 020 0.03 7.03 25 41 $210 TEACHER ASST.1 6.83 020 0.03 7.03 25 41 $210 TEACHER ASST.1 6.83 020 0.03 7.03 25 41 $210 TEACHER ASST.1 6.83 020 0.03 7.03 25 41 $210 FOOD SVC.MGR. 10.86 0.65 0.06 11.51 13.14 40 52 $1,355 q- fOOD SVC.11 8 024 0.03 824 32 41 $315 FOOD SVC.1 7.86 024 0.03 8.10 32 41 $309 FOOD SVC.1 6.91 021 0.03 7.12 26 41 $221 FOOD SVC.1 6.05 0.18 0.03 623 22 41 $164 FOOD SVC.1 6.05 0.18 0.03 623 22 41 $164 $0 $0 19118.45 2780 COLA95 U J EXHIBIT D Referenced Page 000341 FIRST BAPTIST CHURCH HEAD START Staffing Chart 1995 GIF Basic Grant GIF Totd Staff Position B Pos. IrMrk wk/yr I./.k wk/yr tv/wk wk/yr Head Start Director 1 40/40 52/52 0 0 40/40 52152 Parent Involvement 1 40/40 52152 0 0 40/40 52/52 Program Assistant 1 38/40 52152 0 0 38/40 52/52 !18752 Bookkeeper 1 25/40 48/52 0 0 25/40 48152 Health Coordinator 1 35140 52/52 0 0 35/40 52/52 Health Specialist 1 30/40 41152 0 0 30/40 41/52 Health Assist. Supervisor 1 30/40 42/52 0 0 30/40 42/52 Disability Coordinator/Mental Health 1 35/40 52/52 0 0 35/40 52/52 Classroom Assistant 3 20/40 41/52 0 0 20/40 41/52 Classroom Assistant 1 20/40 41/52 0 0 20/40 41152 Social Service Coordinator 1 40/40. 52152 0 0 40/40 52/52 Social Service Assistant 1 35/40 41152 0 0 30/40 41/52 Social Service Assistant 1 30/40 41/52 0 0 30/40 41/52 Education Coordinator 1 40/40 52/52 0 0 40/40 52/52 Lead Teacher 4 35/40 41/52 0 0 35/40 41/52 Teacher 11 4 30/40 41/52 0 0 30/40 41152 Teacher 1 2 30/40 41/52 0 0 30/40 .41/52 Teacher Assisant Ill 3 25/40 41/52 0 0 25/40 41152 Teacher Assistant 11 1 25/40 41/52 0 0 25/40 41/52 Teacher Assistant 1 6 25/40 41/52 0 0 25/40 41/52 Food Service Manager 1 40/40 52/52 0 140140 52/52 Food Service Assistant 11 1 32/40 41.5/52 0 41.5/52 Food Service Assistant 1 1 32140 41.5/52 0 41.5/52 Food Service Assistant 1 1 26/40 41/52 0 41/52Food Service Assistant 1 1 22/40 41/52 0 41/52 • Only one position (Fiscal.Dfficer) is affected at this time, all other staffing positions will remain the same. ` Contra Costa County Number' 33-502-1 Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund/Org # 1425 (Purchase of Services) Account # 2310 Other # 1. Identification of Contract to be Amended. Number: HS/95-01 (as amended by Contract Amendment Agreement HS95-01 Amendment 1 and Contract Amendment Agreement #33-502) Effective Date of Contract: January 1, 1995 Effective Date of Contract Amendment Agreement HS 95-01 Amendment 1: January 1, 1995 Effective Date of Contract Amendment Agreement #33-502: June 20, 1995 Department: Community Services Subject: Head Start Delegate Agency 2. Parties. The County of Contra Costa, California-(County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Bayo Vista Child and Family Center, Inc. Capacity: Nonprofit California corporation Taxpayer ID # 94-2223333 Address: 3733 San Pablo Dam Road, El Sobrante, California 94803 3. Amendment Date. The effective date of this Contract Amendment Agreement is November 1, 1995 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS ATTEST: Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By Chairman/Designee Deputy CONTRACTOR By By (Designate business capacity A) (Designate business capacity B) Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. S I Contra Costa County Standard Form(Rev. 1/95) APPROVALS/ACKNOWLEDGMENT Number 33-502-1 APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By By Designee Deputy APPROVED: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF CONTRA COSTA ) On , before me, (insert name and title of the officer), personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature ACKNOWLEDGMENT(by Corporation, Partnership,or Individual) (Civil Code§1189) S I AMENDMENT SPECIFICATIONS Number 33-502-1 In consideration of Contractor's agreement to provide a cost-of-living adjustment for its staff and make quality improvements to its program, under the Contract identified herein, in the form and manner approved by the U.S. Department of Health and Human Services Administration for Children and Families, County agrees to increase the Contract Payment Limit. County and Contractor agree, therefore, to amend said Contract as specified below, while all other parts of the Contract remain unchanged and in full force and effect. 1. Pagment Limit Increase. The Contract Payment Limit amount set forth in Paragraph 4. (Payment Limit), as amended under Contract Amendment Agreement HS95-01 Amendment 1, is hereby increased by $65,541, from $641,725 to a new total Payment Limit of $707,266. 2. Head Start Program Manager. All contract references to "Cheryl Franklin-Golden" are hereby changed to "Daneen Cali". 3. Special Conditions Modifications. a. Budget Limit Modification. Special Conditions,Paragraph 11, (Budget Limit), as amended under Contact Amendment Agreement #33-502, is hereby amended to read as follows: "11. Budget Limit. The total Budget Limit of this Contract shall not exceed $884,082. County's contributions under this Contract shall not exceed $707,266 (the Contract Payment Limit) which represents the Federal share. Breakdown of Federal Funds is: Program Account 22: $705,723 and Program Account 20: $1,543. Contractor's contributions under this Contract shall be $176,816, which is the local share." b. Annual Audit Modification. Special Conditions, Paragraph 23. (Annual Audit) is hereby amended to change the date Contractor must provide an annual audit to Grantee from "March 30, 1995" to "March 30, 1996". 4. Service Plan Modifications. a. Change of Address. (1) Paragraph 2. (Parties) of the Contract signature page is hereby amended to change Contractor's address from #2 California Street, Rodeo, CA 94572 to 3733 San Pablo Dam Road, El Sobrante, California 94803. (2) Service Plan Paragraph 5 (Location of Facilities/Hours of Operation) is hereby amended to change Contractor's "Head Start Office" address from #2 California Street, Rodeo, CA 94572 to 3733 San Pablo Dam Road, El Sobrante, California 94803. Initials: Contractor County Dept. 1 AMENDMENT SPECIFICATIONS Number 33-502-1 b. Allowable Costs Modification. Service Plan, Paragraph 9. (Allowable Costs), as amended by Amendment 1 to Contract HS/95-01, is hereby amended to add subsection "d" which shall read: EXHIBIT "d. 1995 Supplemental Funds D Cost-of-Living Adjustment, Quality Improvement funds and One-Time funds for Program Improvements, included in 1995 Supplemental Grant Application approved by the Administration for Children and Families, Department of Health and Human Services. Supplemental Grant Application, EXHIBIT D, is incorporated herein by reference." c. Staffing Chart Modifications. (1) Cost-of-Living Adjustment. Service Plan, Paragraph 15. (Rates of Pay for Head Start Staffing Positions) is hereby amended to include a cost-of-living adjustment, retroactive to January 1, 1995, increasing the Rate of Pay Per Hour for each position by three percent 0%). Refer to Exhibit D, Supplemental Grant Application, page 000175. (2) Quality Improvement Adjustment. Service Plan, Paragraph 15. (Rates of Pay for Head Start Staffing Positions) is hereby amended to include Quality Improvement funding. Refer to Exhibit D, Supplemental Grant Application, pages 000198 through 000202. 5. Restriction on Use of Funds for One Time Program Improvements (PI). Contractor shall use Program Improvement funds only as specified in the attached Exhibit E (Program Improvement Grant Award, Approved Items, Fiscal Year 1995), which is incorporated herein by reference. Program Improvement funds used for purposes other than those specified in Exhibit E, without prior written approval of the Regional Office, Administration for Children and Families, Department of Health and Human Services, may be cause for disallowance. Initials: Contractor County Dept. 2 EXHIBIT D • Referenced pages 000198 - 000202 BAYO VISTA CHILD & FAMILY CENTER NARRATIVE FOR THE 1995 -1996 QUALITY IMPROVEMENT FUNDS 1995 QIF Allocation: $8,653 Bayo Vista Child and Family Center, Inc. (BV), a Delegate Agency of the Contra Costa County Community Services Head Start, has chosen to use the 1995 Quality Improvement Funds (QIF) to increase the parity of current staff positions who are the farthest away from 100 % parity and increase the hours for the custodian position. Required Fringe Benefits which includes FICA, SUI and Workers Compensation were funded with Quality Improvement Funds. The increases were done based on a parity study done by our agency. The process was as follows: A parity study was provided to us by the grantee for the positions of Education Coordinator, Family Services worker and Health Services Assistant. Based on knowledge from a parity study done two year ago, we knew that Bayo Vista had more than the above mentioned position that were lower on the party scale. With this knowledge,we hastily conducted a parity study using the salary information from the 1995 Basic Grant for all staff positions in the Head Start grantee and delegate agency programs in Contra Costa County. We used these four agencies salaries and divided them by four to obtain the average salary for the county for each position. When there were less than four positions, we used the actual number, as the divisor to obtain an average salary for the parity percent. We realize that this is not a inn- depth parity study due to time constraints but, plan to do a more thorough comparability study before the submission of our 1996 Basic Grant Application. The balance of the quality improvement funds will be used to purchase a rug cleaner. The purpose of purchasing a rug cleaner from quality improvement funds as opposed to "one-time Only" is because it directly addresses the health and safety of the children. We have been cited by our local day care licensing department and the cleanliness of our rugs has been addressed in program monitoring reports as well. The Health and Safety issue directly addresses using these funds to ensure that the physical environment of our program is conducive to providing quality program services to our eligible Head Start children and families. A. Funds To Increase Salaries: As required in the ACF instructions, our agency used at least 50 % of the Quality Improvement Funds to increase the salaries. The total additional salary expenses for personnel proposed to be charged to the Head Start Grant is $5,432.00. The parity increases to positions were as follows: U001�� r . POSITION HR. RATE AMT. OF SALARY& FRINGE INCREASE 1 Fiscal/Admin. Coord. .49 $1,193.20 1 Ed. Coordinator .34 $ 709.98 7 Teacher III .24 $2,078.02 1 Teacher U .13 $ 51.71 1 Custodian .23 $ 228.32 1 Support Service Asst. .34 $ 816.56 The Fiscal/Administrative Coordinator and Support Services position still remain lower than other position percentages due to 12%Administrative percentage cost restraints. The staff positions and the new parity.percentage are as follows: Education Coordinator 95.76% Fiscal/Adm. Coord. 87.02% Teacher III 94.7 % Teacher II 94.1 % Support Services Asst. 92.08% Custodian 95.65% B. Fringe Benefits: These positions were given different percentages of parity increases, see Appendix A& B for detail. C. Custodian Position(Pro-rated) An additional four hours per week for 18 weeks is being proposed for the custodian position. We will use a pro-rated amount of $652.05 for four months September-December 1995. This decision to increase the hours of this position was based on the following: 1. Our self-assessment and feedback from staff and parents indicate that the building maintenance of our Bayo Vista site needs improvement. 2. These additional proposed hours for the custodian position will assist the staff with the health and safety issues of shampooing classroom rugs on y4y_ emergency and regular basis. 3. These additional custodian hours will also ensure y that shampooing of classroom rugs take place as needed. Custodian(Annualized) The custodian will provide services to Bayo Vista for 39 weeks in 1996. The cost per month for the custodian is budgeted for $163.15. In 1995 the 18 weeks of uu�1�3 f . D. Other: The $1770.00 balance(balance because of the need to pro-rate the increase in the custodian position) of the 1995 QIF will be used to purchase a rug cleaner in 1995. The rug cleaner is needed, because we have several rugs in our centers which require cleaning both on an emergency and regular basis. When children are ill or have accidents that contaminate classroom rugs with body fluids, it becomes necessary to clean immediately for health and safety reasons. Additionally, representatives from the California licensing office and our grantee monitoring have indicated in reports to our agency, that the condition of classroom rugs are a health and safety issue in some of our centers. At the present time we have one classroom that is fully carpeted and all classrooms have several detached rugs. These funds,used in 1995 for the rug cleaner will in 1996 be used to annualize the custodian's position. UUU2Ul) BAYO VISTA CHILD& FAMILY CENTER Staffing Patterns Basic Grant QIF POS TITLE OF POSITION HRIWK WK(YR HRIWK WKIYR I DIRECTOR/FAMILY SER COORD, 40 52 1 -EDUCATION COORDINATOR 33 52 1 DISABILITIES COORDINATOR 7 52 1 FISCAIJADMIN COORDINATOR 40 52 1 HEALTH SER COORDINATOR 25 43 7 TEACHER 111 30 40 I TEACHER 19 30 40 5 TEACHER ASSISTANT H 25, 40 3 TEACHER ASSISTANT 1 25 40 I SPECIAL NEED ASSISTANT 10 30 1 LEAD FAMILY SERVICES WORKER 40 50 1 FAMILY SERVICES WORKER 39 41 1 FAMILY SERVICES WORKER 30 45 I IFAMILY SERVICES WORKER 20' 41 I HEALTH SER WORKER 30 43 1 EDUD/DISB COOR ASSISTANT 20 30 1 BUS DRIVER 35 39 1 BUS DRIVER 35 39 I SUPPORT SERVICES ASSISTANT 40 52 1 CUSTODIAN 22 39 4 18 1 COOK 40 39 I -COOK ASSISTANT 20 37 I JUSDA FOOD TRANSPORT ASST 18 37 0 u f N Q Q 10 O $ G C so N N E — — M a f4cr, %M � .� O10 N 110, N N w N N 01 40 C4 co r s N O 8 Vy h N N N N a O b 10 C — — Y N N N N C N N N to Pp1 n vi O� �G fV �: vi !V oo oo epi InO O_ � N E Q rr- h h Q Q M h b M M � x c 3 N O O O C. N O < P n R Q M M N V O co Lw = r W U O O O r- O „ a .n _J Q U.. OoC m J O < 8 _ U h a V a a w ao e oQ � N zz a 9 �. Q OL oC a o a o o a o g o ® ® a ® � Q a s CO O' a w f" U U I 3 a S w a g - - en -T .n Illfll '�(1 � EXHIBIT E PROGRAM IMPROVEMENT GRANT AWARD APPROVED ITEMS FISCAL YEAR 1995 GRANTEE: Contra Costa County Community Services Department : GRANT NUMBER: 09CII0375 Grantee: Move into Balboa School Facility iAlarm" system .installation $20,480 ! Telephone system installation 6,780 : Move Nystrom site equipment/supplies 1,200 ; Move Hilltop site equipment/supplies 1,200 Grantee Operated Program: 3 child-size toilets/lower sink 1,676 United Council of Spanish Speaking organizations: Remove old sand 600 New sand 1,000 Fencing 600 Bayo :Vista Child and Family Center: Renovate bathrooms to comply With ADA and Head Start performance standards 38,500 (See attached for details) Contra.Costa County Number • 33-504 Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund/Org # 1425 (Purchase of Services) Account # 2310 Other # 1. Identification of Contract to be Amended. Number: HS/95-04 (as amended by Contract Amendment Agreement HS95-04 Amendment 1 and Administrative Amendment Agreement HS/94-04-A2) Effective Date of Contract: January 1, 1995 Effective Date of Contract Amendment Agreement HS 95-04 Amendment 1: January 1, 1995 Effective Date of Administrative Amendment Agreement HS/95-04-A2: January 1, 1995 Department: Community Services Subject: Head Start Delegate Agency 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: United Council of Spanish Speaking Organizations, Inc. Capacity: Nonprofit California corporation Taxpayer ID # 94-1632577 Address: 837 Arnold Drive, Suite 100, Martinez, California 94553 3. Amendment Date. The effective date of this Contract Amendment Agreement is November 1, 1995 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS ATTEST: Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By Chairman/Designee Deputy CONTRACTOR By By (Designate business capacity A) (Designate business capacity B) Note to Contractor: For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. Contra Costa County Standard Form(Rev. 1/95) APPROVALS/ACKNOWLEDGMENT Number 33-504 APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By By Designee Deputy APPROVED: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF CONTRA COSTA ) On , before me, (insert name and title of the officer), personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature ACKNOWLEDGMENT(by Corporation,Partnership,or Individual) (Civil Code§1189) AMENDMENT SPECIFICATIONS Number 33-504 In consideration of Contractor's agreement to provide a cost-of-living adjustment for its staff and make quality improvements to its program, under the Contract identified herein, in the form and manner approved by the U.S. Department of Health and Human Services Administration for Children and Families, County agrees to increase the Contract Payment Limit. County and Contractor agree, therefore, to amend said Contract as specified below, while all other parts of the Contract remain unchanged and in full force and effect. 1. Payment Limit Increase. The Contract Payment Limit amount set forth in Paragraph 4. (Payment Limit), as amended under Contract Amendment Agreement HS95-04 Amendment 1, is hereby corrected to $1,058,206 and is hereby increased by $42,111, from$1,058,206 to a new total Payment Limit of$1,100,317. 2. Head Start Program Manager. All contract references to "Cheryl Franklin-Golden" are hereby changed to "Daneen Cali". 3. Special Conditions Modifications. a. Budget Limit Modification. Special Conditions,Paragraph 11, (Budget Limit),as amended under Contact Amendment Agreement HS95-04 Amendment 1, is hereby amended to read as follows: 11. Budget Limit. The total Budget Limit of this Contract shall not exceed $1,375.398. County's contributions under this Contract shall not exceed $1,100.317.(the Contract Payment Limit) which represents the Federal share. Breakdown of Federal Funds is: Program Account 22: $1,098,169 and Program Account 20: $2,148. Contractor's contributions under this Contract shall be $275,081, which is the local share." b. Annual Audit Modification. Special Conditions, Paragraph 23. (Annual Audit) is hereby amended to change the date Contractor must provide an annual audit to Grantee from "March 30, 1995" to "March 30, 1996". Initials: Contractor County Dept. 1 AMENDMENT SPECIFICATIONS Number 33-504 4. Service Plan.Modifications. a. Allowable Costs Modification. Service Plan, Paragraph 9. (Allowable Costs), as amended by Amendment 1 to Contract HS/95-04, is hereby amended to add subsection "d" which shall read: EXHIBIT "d. 1995 Supplemental Funds D Cost-of-Living Adjustment, Quality Improvement funds and One-Time funds for Program Improvements, included in 1995 Supplemental Grant Application approved by the Administration for Children and Families, Department of Health and Human Services. 1995 Supplemental Funding Application, EXHIBIT D, is incorporated herein by reference." b. Staffing Chart Modifications. (1) Cost-of-Living Adjustment. Service Plan, Paragraph 15. (Rates of Pay for Head Start Staffing Positions) is hereby amended to include a cost-of-living adjustment, retroactive to January 1, 1995, increasing the Rate of Pay Per Hour for each position by three percent 0%). Refer to Exhibit D, Supplemental Funding Application, pages 000112 through 000116. (2) Quality Improvement Adjustment. Service Plan, Paragraph 15. (Rates of Pay for Head Start Staffing Positions) is hereby amended to include Quality Improvement funding. Refer to Exhibit D, Supplemental Funding Application, page 000144. 5. Restriction on Use of Funds for One Time Program Improvements (PD. Contractor shall use Program Improvement funds only as specified in the attached Exhibit E (Program Improvement Grant Award, Approved Items, Fiscal Year 1995), which is incorporated herein by reference. Program Improvement funds used for purposes other than those specified in Exhibit E, without prior written approval of the Regional Office, Administration for Children and Families, Department of Health and Human Services, may be cause for disallowance. Initials: Contractor County Dept. 2 C> O 0 C) E-i C) H 04 CO) cl) 14 C) CO) (1)4 co (D r- to � C — f.. 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