HomeMy WebLinkAboutMINUTES - 10171995 - C6 TO': BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: October 17, 1995
SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 95 Rev 1 for the
Emergency Restoration of Alhambra Valley Road
Project No.: 0672-6R6529
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program
Supplement No. 95 Rev 1 which provides $128,369 in Federal Transportation Improvement
Funds for the emergency restoration of Alhambra Valley Road just west of Castro Ranch Road.
II. Financial Impact:
The supplement provides Federal reimbursement for 88.53% of the County's costs for this project.
Local funds will provide the remaining 11.47% of funding for this project.
III. Reasons for Recommendations and Background:
On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for the
funding of Federal Aid Projects. Due to the damage from storms in January 1993, Contra Costa
County was eligible for Federal Highway Administration disaster relief funds. On August 27,
1993, Contra Costa County qualified for Federal funds to pay for the work specified.
IV. Consequences of Negative Action:
If this program supplement is not approved the County will have to absorb the entire cost of the
preliminary engineering, construction engineering, and construction of this project.
Continued on Attachment: SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON( 17j APPROVED AS RECOMMENDED✓OTHER_
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
NW:ds:eh
gltranseng/ds/13095R1.t10 1 hereby certify that this Is a true and correct COPY of
an action taken and entered on the minutes of the
Orig. Div: Public Works (Transportation Eng.) Board of Supervisors on the data shown.
Contact: Dave Suico, Tel. 313-2264 ATTESTED:PH
IL BATCHELOR,Clerk offtthe Board
cc: GMEDA Director of Supervisors and County Administrator
Accounting
s;yy Deputy
io •-i7-9s G.Lo
Date: September 6, 1995
PROGRAM SUPPLEMENT NO. 095 Rev. l Locatia^.: 04-CC -CR
to Project Number: ER-2411 (003)
LOCAL AGENCY-STATE AGREEMENT E.A. Number: 04-927352
FOR FEDERAL-AID PROJECTS NO. ,04-5928
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 06/21/77 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. C•L+ , approved by the Local Agency on /0 -/7 - 9 6'_
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
ALHAMBRA VALLEY (FORMERLY PINOLE VALLEY RD. )
TYPE OF WORK: EMERGENCY RELIEF-RESTORATION LENGTH:_ 0. 0 (MILES.)
PROJECT CLASSIFICATION OR PRASE(S) OF WORK
[X] Preliminary Engineering [ ] Right-of-Way [ ]
[X] Construction Engineering [X] Construction
Estimated Cost Federal Funds Matching Funds
Local OTHER OTHER
$ 145000 098 $ 128369 $ 16631 $ 0 $ 0
$ 0
Contra Costa County STATE OF CALIFORNIA
Departure t of T nsportation
By By
Chief', District Liaison Branch
Office of Local Programs
Date lb- Date
Attest
Title
1 hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Offic Date �-6 - $ 128369 . 00
Chapter Statutes I Item I Yea Program 1BC1 Fund Source AMOUNT
55 1993 2660-101-890 93-94 20.30.010.600 C 225000 892-F 20000.00
139 1994 2660-101-890 94-95 20.30.010.650 C 225000 892-F 0.00
303 1995 2660-101-890 95-96 20.30.010.650 C 225000 892-F 108369.00
FORM API'ROVLD
MAN, Co y Counsel
VICTOR-• Page 1 of 2
By Deputy =-
f
04-CC -CR DATE: 09/06/95„
ER-2411 (003)
SPECIAT, COVENANTS OR REMARKS
1
1. This Revised Program Supplement supersedes Program Supplement
approved by the Local Agency' s Governing Body on 02/16/94
2 . The effective date of this agreement is 01/05/93
3 . All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
4 . The Local Agency. agrees the payment of Federal funds .will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate or its modification (PR-2A) or the FNM-76, and accepts
, any increases in Exchange Funds, State Matching funds, and\or
Local Agency Funds as shown on the Finance or Bid Letter or its
modification as prepared by the Office of Local Programs.
5. All emergency relief work reimbursed at 100% must be completed
within 180 days following the storm period from January 5, 1993
thru March 20, 1993 . Local Agency records must clearly identify
those costs incurred before and after January 5, 1993 . Incurred
costs are defined as disbursements made or in process for goods
and services delivered. Emergency relief work completed after
September 16, 1993 will be funded at the federal aid
reimbursement ratio of 88 . 53%. The Local Agency will be
responsible for the matching requirement.
6. The Local Agency will advertise, award and administer this
project in accordance with the current Local Program Procedures
or the new Local Programs Manual, when issued.
7 . In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
8 . Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25, 000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49 , part 18 , Subpart C - 22 , Allowable Costs.
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