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Home My WebLink AboutMINUTES - 10101995 - SD11 TO: BOARD OF SUPERVISORS PD225-9603/B.4.1 PD225-9604/B.4.1 FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES PD250-9618/B.4.1 6E L DATE: OCTOBER 10, 1995 Contra Costa SUBJECT: REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., .; 4oa MARTINEZ&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT ___o_:=. County 1950 PARKSIDE DR.,CONCORD&2970.WILLOW PASS RD.,CONCORD SPECIFIC REQUESTS OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION I. RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on September 19, 1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the County Courthouse at 725 Court Street, Martinez, and the Mt. Diablo Municipal Court facilities at 1950 Parkside Drive and 2970 Willow Pass Road, Concord. II. FINANCIAL IMPACT Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance Policy over $50,000.00. III. BACKGROUND A. On Thursday, September 14, 1995, the County Courthouse at 725 Court Street, Martinez and the Mt. Diablo Judicial District court facilities at 1950 Parkside Drive, Concord and 2970 Willow Pass Road, Concord, were severely damaged by fire, rendering the buildings unusable. 725 Court Street houses courts and support functions, County Clerk-Recorder offices and District Attorney offices. The other sites house courts and support functions. B. By Resolution No. 951 dated September 19, 1995, the Board 1) found that an emergency exists, 2) delegated authority to the General Services Director to proceed in the most expeditious manner to repair the fire damage and to provide temporary facilities as required to maintain County operations while repairs are made, 3) directed the General Services Director to make reports to enable the Board to review the -emergency actions and to determine that there is a need to continue the action, and 4) declared that the project, as an emergency, is exempt from the provisions of the California nvironmental Quality Act. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON October 10, 1995 APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT Bishop 1 AYES: NOES: ABSENT: BlshOp ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. CC: General Services Department Architectural Division Least Management ATTESTED October 10, 1995 Accounting P TCHELOR,CLERK OF THE BOARD OF File:PD225-9603/A.5;PD225-9604/A.5;PD250-9618/A.5 VISORS AND COUN MINISZTO County Administrator's Office Risk Management County Counsel Mt.Diablo Judicial District(Via A.D.) B Superior Court(Via A.D.) RH:GB:ls 2G03S03B.WPD M382 (10/88) REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., PD225-9603B.4.1 t MARTINEZ,&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT PD225-9604B.4.1 1950 PARKSIDE DR., CONCORD AND 2970 WILLOW PASS ROAD,CONCORD PD250-9618B.4.1 October 10, 1995 C. The Director of General Services has provided temporary accommodations for the courts, County Clerk- Recorder offices and District Attorney offices. These temporary accommodations are generally located in various buildings in the Martinez area. To continue to function in these temporary accommodations for an extended period of time will impair the continued conduct of county operations or services. Therefore, it is necessary to continue the emergency action previously taken by the Board in order to complete the repairs in the shortest time possible. D. Demolition, cleaning, preservation and restoration work has been proceeding rapidly. To halt these operations to prepare plans and specifications and solicit competitive bids for the remainder of the work would greatly prolong the process and extend the impaired conduct of county operations and services. E. Contracts for the emergency work are being negotiated and will be reported to the Board after the scope of work and schedules have been confirmed. 2G03 S03B.WPD RH:GB:ls 4 TO: BOARD OF SUPERVISORS PD280-96018.4.1 FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES DATE: OCTOBER 10, 1995 Contra SUBJECT: REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK- Costa DANVILLE JUDICIAL DISTRICT COURTS BUILDING, 640 YGNACIO VALLEY ROAD, WALNUT CREEK County SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on September 12, 1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the Walnut Creek- Danville Judicial District Courts Building, 640 Ygnacio Valley Road, Walnut Creek. II. FINANCIAL IMPACT Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property Damage Trust Fund up to $50,000:00 and by the County CSAC Excess Insurance Authority Property Insurance Policy over $50,000.00. III. BACKGROUND A. On Monday, August 28, 1995,the Walnut Creek-Danville Judicial District courts building at 640 Ygnacio Valley Road, Walnut Creek was severely damaged by fire, rendering the buildings unusable. The building houses four courtrooms and support functions. B. On September 12, 1995, the Board 1) confirmed that an emergency exists, 2) authorized to the General ;,Services Director to proceed in the most expeditious manner to repair the fire damage and to provide temporary facilities as required to maintain County operations while repairs are made, and 3) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON - Ck tcQbpr 1-n., 19(IS APPROVED AS RECOMMENDED _ OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT Bishop ) AYES: NOES: ABSENT: B1S"o ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN. Architectural Division ATTESTED October 10, 1995 Lease Management Accounting B HELOR,CLERK OF THE BOARD File:PD280-9601/A.5 ISORS A D COU A MINIS ATOR County Administrator's Office Risk Management ' County Counsel Mt.Diablo Judicial District(Via A.D.) B D RH:GB:Is 2R01 S09B.WPD Page 1 of 2 M382 (10/88) REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK-DANVILLE PD280-96018.4.1 r JUDICIAL DISTRICT COURTS BUILDING,640 YGNACIO VALLEY ROAD, September 28, 1995 WALNUT CREEK C. The Director of General Services retained Paul Davis Commercial Restoration of Benicia("PDS") to mitigate damage and restore the building contents, to remodel vacant space in the County office building at 2020 North Broadway, Walnut Creek, and to repair and reconstruct building elements damaged or destroyed by the fire. A contract effective August 28, 1995 has been signed by PDS for the building remodeling and reconstruction work and a blanket purchase order has been issued to PDS for the other services related to fire damage mitigation and contents restoration. D. The remodeling at 2020 North Broadway was accomplished within eight days after the fire to provide temporary housing for the court functions displaced by the fire at 640 Ygnacio Valley Road. E. Building contents at 640 Ygnacio Valley Road were removed and cleaned or stored for restoration. Although the fire occurred on the second floor,the first floor was damaged by smoke. The first floor was cleaned and sealed, damaged finishes were replaced, and the traffic/small claims court on the first floor was reoccupied within 14 days of the fire. The remainder of the floor was occupied seven days later. F. The second floor has been cleaned and reconstruction is in progress and is expected to be complete by early December. G. The second floor occupants will be housed in temporary locations until the second floor work is complete. While the temporary locations will permit limited, short term conduct of municipal court operations or services, those operations and services are impaired and will be impaired until the second floor is repaired and can be occupied again. H. To halt the repair work so that plans and specifications can be prepared and bids can be solicited in the normal manner would delay second floor occupancy by at least three months. Consequently, it is necessary for the Board to continue the emergency action of September 12 so that County operations and services can be fully restored in the shortest possible time. RII:GB:ls 2R01 S09B.WI'D Page 2 of 2