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HomeMy WebLinkAboutMINUTES - 10101995 - D2 T TO: BOARD OF SUPERVISORS 5 Li)tra , FROM: INTERNAL OPERATIONS COMMITTEE ! Costa �Q�-.:....:.�......: . .o� County DATE: October 2, 1995 . rsri'�•;�Nr�"`t SUBJECT: ROLES AND RESPONSIBILITIES OF ADVISORY FIRE COMMISSIONS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. DIRECT that a second footnote be added to the attached matrix on Fire Service Functions to indicate that the role of any of the other five advisory fire commissions would be similar to that of the Moraga Advisory Fire Commission if the voters in any of the other fire protection districts were to approve a similar special fire flow tax. 2. With the addition of this second footnote, APPROVE the attached Resolution and matrix outlining the roles and responsibilities of the advisory fire commissions as compared with those of the Board of Supervisors, County Administrator and fire chiefs. 3. REMOVE this item as a referral to the Internal Operations Committee. BACKGROUND: On May 3, 1994, the- Board of Supervisors discussed the report from the Internal Operations Committee on abolishing the fire commissions affected by the consolidation and agreed to form a new seven-member fire commission for the Contra Costa County Fire Protection District. As a part of that discussion, the Board referred back to the Internal Operations Committee the issue of whether there should be any amendments to the existing Resolution which sets forth the duties, roles and responsibilities of, the fire commissioners. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER � SIGNATURE(S): MARK DeSAULNIER JIM ROGERS ACTION OF BOARD ON —nctober 10, 19P5 APPROVED AS RECOMMENDED X— OTHER It is by the Board -ordered that the above recommendations are approved; and Resolution No. 95/475 is adopted. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT III ---------- ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISDIR-S'ON THE DATE SHOWN. ATTESTED QGt'-3 1O, 1995 Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF CC: See Page 3 SUPERVISORS AND COUNTY ADMINISTRATOR Ai BY , DEPUTY On November 14, 1994, in discussing filling the last at-large seat on the Contra Costa County Fire Protection District's Advisory Fire Commission, the Internal Operations Committee asked that this item be reported back to the 1994 Internal Operations Committee prior to the December 6, 1994 Board meeting at which an orientation of the new Advisory Fire Commission was planned. As a result of the Internal Operations Committee's discussion of this subject on November 28, 1994, the Board of Supervisors on December 13, 1994 adopted a report which included the following direction to staff: 1. APPROVE in concept the attached report from the Chief Assistant County Administrator outlining proposed duties and responsibilities for the members of the Contra Costa County Fire Protection District's Advisory Fire Commission. 2. DIRECT the County Counsel to prepare, in conjunction with the County Administrator's Office, a Resolution which would supersede Resolution 80/216 for the Contra Costa County Fire Protection District, outlining the role, duties and responsibilities of the Advisory Fire Commission and RETURN that Resolution to the Board of Supervisors for subsequent consideration. 3. DIRECT the County Administrator to prepare a matrix outlining the proposed role, duties and responsibilities of the advisory fire commission for each of the dependent fire districts which provides for appropriate variations in duties among the advisory fire commissions and PRESENT his report to the 1995 Internal Operations Committee by March 1, 1995, and for this purpose REFER this matter to the 1995 Internal Operations Committee. On March 28, 1995, the Board of Supervisors approved a report from our Committee on this subject which included the following recommendations: I REQUEST the County Administrator to circulate to the Advisory Fire Commissions for the Fire Protection Districts governed by the Board of Supervisors the attached proposed Resolution and matrix setting forth the duties, role and responsibilities of the advisory fire commissions, the fire chiefs, County Administrator and Board of Supervisors. 2. REQUEST the advisory fire commissions to review the proposed Resolution and matrix and provide their comments to our Committee on May 15, 1995 at 9:30 A.M. On May 15, 1995, several member of the Advisory Fire Commission for the Contra Costa County Fire Protection District appeared before our Committee with comments on behalf of the Commission regarding the proposed role and responsibilities of the Advisory Fire Commissions. However, since no noticed meeting had been held to consider these comments in public, our Committee declined to hear the item and told the Commissioners to come back to our Committee after they had held noticed public meetings on the subject. Attached is a copy of staffs report to our Committee on this subject, which includes a summary of the process which has been followed and a copy of proposed matrix and Resolution which outline the roles and responsibilities which staff is suggesting should be delegated to the Advisory Fire Commissions by the Board of Supervisors. On October 2, 1995, our Committee met with Chief Allen Little and Chief Paul Hein, along with members of the Contra Costa County Fire Protection District's Advisory Fire Commission, a representative from Local 1230, Chief Assistant County Administrator Scott Tandy and County Counsel Vic Westman. 2 Mr. Tandy reviewed the attached Resolution and matrix with our Committee. Ed Haynes, Chair of the Contra Costa County Fire Protection District's Advisory Fire Commission asked that a second footnote be added to the matrix in case the voters in any of the other fire districts approve a special fire flow tax, as have Moraga's voters. We agreed to add this second footnote. No other additions or changes to the Resolution or matrix were requested or suggested and we believe that the Resolution and matrix properly outline the roles and responsibilities of the advisory fire commissions in the six dependent fire protection districts: Mr. Tandy emphasized the advisory nature of the advisory fire commission's role. He noted that the commissions can advise and make recommendations to the fire chief and Board of Supervisors. He also noted that the advisory fire commissions in Contra Costa County are essentially unique in California since other urban fire protection districts do not have similar advisory fire commissions. The commissioners clarified that they understand that they can recommend both approval or disapproval of actions. In response to a question from Chairman Haynes about whether the Board of Supervisors wanted the advisory fire commissions to undertake any additional assignments, Supervisor DeSaulnier indicated that he felt the Resolution was complete in itself and did not require further expansion. We did discuss the possibility of a public safety day at area malls sponsored jointly by the fire protection districts and Sheriff's Office. Ron Walker from Local 1230 suggested an open house at the Contra Costa County Fire Protection District's Training Facility, perhaps done in conjunction with EMS staff. This might be done next spring or summer or might be coordinated with fire prevention week. Chief Little indicated that a number of similar activities had been undertaken in the past but that it was more difficult to do them now because of a lack of funds. We would, however, like the fire chiefs and advisory fire commissions to at least consider the feasibility of undertaking some public education and recognition efforts along these lines. Ron Walker asked for some clarification of the use of the term "Review any agreements with employee groups". Mr. Tandy clarified that the operative word was "review". It is not the intent of this language to imply that the advisory fire commissions have any role in negotiating with Local 1230. Mr. Haynes indicated that their commission simply wants to be fully aware of the provisions of any agreements entered into by the Board of Supervisors with Local 1230. Mr. Walker indicated that Local 1230 would be happy to make a presentation to the advisory fire commission at any time. cc: d County Administrator Chief Allen Little, Contra Costa County Fire Protection District /Chief Paul Hein, East Diablo Fire Protection District Chief Jerry Littleton, Jr., Crockett-Carquinez Fire Protection District Chief Dave Wahl (Acting), Bethel Island Fire Protection District County Counsel Contra Costa County Fire Protection District Advisory Fire Commission (Via Chief Little) ✓Moraga Advisory Fire Commission (Via Chief Little) ,-Orinda Advisory Fire Commission (Via Chief Little) ✓East Diablo Advisory Fire Commission (Via Chief Hein) .✓Crockett-Carquinez Advisory Fire Commission (Via Chief Littleton) ,/Bethel Island Advisory Fire Commission (Via Chief Wahl) ✓Ron Walker, Local 1230 3 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Delegating Powers ) Resolution No. 95/ 475 to Fire District Advisory ) (Health & Saf. Code, § 13844) Commissions ) The Board of Supervisors of Contra Costa County RESOLVES THAT: 1. The Board of Supervisors is the Board of Directors of the following Fire Protection Districts in this County under the Fire Protection Laws of 1961 and 1987 (Health & Saf. Code, § 13800 et seq.): Bethel Island, Contra Costa County, Crockett- Carquinez, East Diablo, Moraga, and Orinda, Fire Protection Districts ("Districts"); and the Board of Supervisors intends to continue its long practice of appointing Fire District Advisory Commissions in each of these Districts, pursuant to section 13844 (Fire Protection Law of 1987, Health & Saf. Code, § 13800 et seq.) 2. The function of the fire commissioners is to review the operations, goals and objectives of each of their respective districts; provide liaison with the community and provide advice and information on fire protection matters to the Board of Supervisors. This Board hereby delegates to each of the Fire District Advisory Commissions of the listed districts the following functions and responsibilities: a. To review and advise on annual operations and capital budgets; b. To review district expenditures; C. To review and advise on long-range capital improvement plans; d. Pursuant to district ordinance, to serve as the Appeals Board on weed abatement matters; e. To advise the Fire Chief on district service matters; f. To meet jointly with the Board of Supervisors and provide advice to the Board as needed; g. To communicate with the other fire district advisory commissions on services and functional integration; h. To assist in the Fire Chief's selection process as required; i. To serve as liaison between the Board of Supervisors and the community served by each district; j. To perform such other duties and responsibilities as may be assigned and as directed by the Board of Supervisors; k. Pursuant to Ordinance No. 80-19, the Moraga Fire District Advisory Commission shall annually recommend a special tax rate and hear and determine any tax rate appeals. 3. The attachment page of this Resolution is an example of the duties and the relationship among the Board of Supervisors, the County Administrator, the Fire Chief and the Fire District Advisory Commissions. RESOLUTION NO. 95/475 4. The Board reserves the right to act on any matter within the general powers hereby delegated to the Fire District Advisory Commissions and thereby bind the affected Fire District Advisory Commission and district. 5. Resolution No. 80/216 of February 26, 1980 on this same subject is hereby rescinded. PASSED by the Board on October 10, 1995 by the following vote: AYES: Supervisors Rogers, Smith, DeSaulnier and Torlakson NOES: None ABSTAIN:, None ABSENT: Supervisor Bishop cc: Listed Districts Ihereby certify that this isatrue and correctcopyof Count Administrator an action taken and entered on the minutes of the y Board of Suon the date�own Auditor-Controller ATTESTED: I 100 1 9�� PHIL BATCHELOR,Clerk of the Board Purchasing of Supervisors and County Administrator Public Works County Counsel sy �"�'� 0"uty Personnel djs-2: fire-del.pow RESOLUTION NO. 95/_475 tlr ., N CO) CDN m .d to 3 N N -Op O- O N (DoGo o © °CD ,� o � CD o i° CD r.. -- �v o r• o `� � om{� ?, �° - � °v ? 0230300 mn LZ r! CD ir9tf O tD (D N N G o N -, O d � ° N Nn0tD _ � 3 N 0 ¢ O x ; ., 0ON p v o N 00200 to 5 � 8 '0 CD � r" N� s � CD O 0 A b ?N CD N D O N N .0N (p 0 0 i � 0 %��.O•.'• �:�►o Crp O -0 N f .m' ^ o o NNop J0• OR -0, %. a Nn _ 7O (D x � Nt:) CD CD c. 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Q" CD con 0 con m N' N O N N O N O (D O (D O N C CDD C OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California DATE: September 25, 1995 TO: INTERNAL OPERATIONS COMMITTEE SUPERVISOR MARK DE SAULNIER SUPERVISOR JIM ROGERS FROM: TERRENCE J. MC GRAW '­I';a m,�A4_L��_ Special District Analyst SUBJECT: ROLE AND RESPONSIBILITIES OF ADVISORY COMMISSIONS FOR THE SIX COUNTY FIRE PROTECTION DISTRICTS The subject issue was last scheduled for consideration by the Internal Operations Committee on May 15, 1995 . Action on a proposed Resolution and matrix had been postponed until that date to allow the Contra Costa County Advisory Fire Commission time to develop a position on the issue. On May 15, 1995 it was necessary to further postpone action on the issue because the Contra Costa County Advisory Fire Commission had not adopted a position on this matter at a publicly-noticed meeting as required by the Brown Act. Since the May 15, 1995 Internal Operations Committee meeting, the Contra Costa County Advisory Fire Commission has held two public meetings to discuss the issues and develop a position on the matrix. The discussions, which involved Chief Little and Scott Tandy, resulted in the development by the Commission of a proposed matrix which was distributed to the Internal Operations Committee and the other fire district advisory commissions . Attached are a proposed Resolution and revised matrix regarding the role and responsibilities of fire advisory commissions which would supersede and repeal the current Fire Advisory Commission Resolution No. 80/216 . The new Resolution will apply to all County fire districts . The attached revised matrix is based on the matrix proposed by the Contra Costa County Advisory Fire Commission. In addition to some minor changes to the Contra Costa County matrix, a footnote statement has been added about the role of the Moraga Advisory Fire Commission in recommending action on the District ' s Fire Flow Tax. By a copy of this memorandum, the Fire Chiefs of the six County fire districts are requested to distribute the attached proposed Resolution and matrix to their advisory fire commissioners prior to the October 2, 1995 meeting of the Internal Operations Committee. Attachment cc: Chief, Bethel Island Fire Protection District Chief, Contra Costa County Fire Protection District Chief, Crockett-Carquinez Fire Protection District Chief, East Diablo Fire Protection District Chief, Moraga Fire Protection District Chief, Orinda Fire Protection District County Counsel