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HomeMy WebLinkAboutMINUTES - 01241995 - 1.3 (2) POSITION ADJUSTMENT REQUEST No. Date: Dept. .No./ COPERS Department HLTH SUS/HOSU CLINICS Budget Unit No. 0540 Org. No. "6544 Agency No. -54 PERSON: E�_ Dr- Action Requested: Establish the class of Facilities Maintenance Manager at salar-Y level C5-2108 ($3738 - 4543) and add one 40/40 posi194rgF'P -6 Pig J: FE MAZ& ski 5 Proposed- Effective Date: Explain why adjustment is needed: to implement a cnmp�^PhPntivP maint nan .P 'proQram for the Hospital and other health care facilities. Classification Questionnaire attached: Yes X No (new spec) Cost is within department's budget: Yes .X No Total One-Time Costs (non-salary) associated with this request: $ Estimated Total cost of adjustment (salary/benefits/one-time):. Total Annual Cost $ 44.936 00 Net County Cost $ 9) Total This FY $ 41 -119.00 N.C.C. This FY $ -0 Source of Funding to Offset Adjustment: cancellation 'of contract with Gplrrr-kl Svcs, Dept. Department must initiate necessary appropriation adjustment and submit .to CAO. Use additional sheets- for further explanations or comments. (for) De en Head =--------------------------------------------------------- ------- ------------------------ INeviewed by CAO and Released To Personnel Department i%Ai�,4, Deputy Cc6knty Administrator Date Personnel Department Recommendation Date: 1/17/95 Establish the class of Assistant Facilities Manager at salary level C5-2118 ($3775-4589) and add'one position. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary.Schedule, as described above. Effective: 13day following Board action. JAW, ,199; Date (fo D' ect r 19frp sonnel County Administrator Recommendation Date. /$ Ss— Approve Recommendation of Director of Personnel Disapprove Recommendation of Director of Personnel Other: (for) ounty inistrator Board of Supervisors Action Phil Batchelor, Clerk of the Board of Adjustment APPROVED/DMAPPROVM on JAN .2 4 19% Supervisors and County Administrator Date: JAN 2 41995 By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. The individual selected for this position will be responsible for the administrative functions associated with a comprehensive maintenance program including the development of policy and procedures which follow local, state, federal and JCAHO rules and regulations; code compliance; and document maintenance for all inspections, tests and repairs performed at the facilities. The cost for this new position ($3738/mo. ) will be offset by the elimination of fees currently charged to the Health Services Department by the General Services Department. So that we may finalize this agreement with General Services, please place this item on the next available Board agenda. If you have any questions regarding this action, please contact me. cc: Pat Godley Bob Pierce Larry Fugazi Tonza Harvey .D R A F T C5-2108 ($3738-4543) FACILITIES MAINTENANCE MANAGER DEFINITION• Under general direction, manages overall operation, maintenance and repair of buildings, utility systems and grounds at Merrithew Memorial Hospital and other health care facilities. DISTINGUISHING CHARACTERISTICS: This single position class is responsible for the overall direction and operation of the Facilities Maintenance Organization for the Hospital and other health care facilities. This position is distinguished from the class of Facilities Manager, in that the latter is responsible for all of the logistic services for Health Services Department. The Facilities Maintenance Manager receives general program and policy direction from the Facilities Manager. TYPICAL TASKS: Develops and implements a comprehensive preventative maintenance program for the Hospital and other health care facilities buildings, utility systems and grounds; maintains documents on all inspections, tests and repairs performed on buildings, utility systems and grounds; analyzes and improves operation, maintenance y7 POSITION.ADJUSgIEPTP REQUEST .. .. No. Date: Dept. No./ COPERS Department HLTH .SVCS/HOSP/CLINICS Budget 'Unit No. 0540 Org. No. 6544 Agency No., 54 Action Requested: Establish -the,°class of Facilities Maintenance Manager at salary level C5-2108 ($3738 - 4543) and add one 40/40 position. Proposed Effective Date: Explain why adjustment is needed: to implement a comprehensive maintenance Rrnqram for the Hospital and other health care facilities. Classification Questionnaire attached: Yes X No (new spec) Cost is within department's budget: Yes X No Total One-Time Costs (non-salary) associated with this request: $ Estimated Total cost of adjustment (salary/benefits/one-time):. Total Annual Cost $ 44.896 60 Net County Cost $ 0 Total This FY $ 41 .118.00 N.C.C. This FY $ E F1 Source of Funding to Offset Adjustment: cancellation of co tract with I Svcs. Department must initiate necessary appropriation adjustment and submit .to CAO. Use additional sheets- for further explanations or comments. for) De en Head ------------------------------------------------------- F - Fteviewed by CAO and Released To Personnel Department Deputy County Administrator Date Personnel Department Recommendation Date: Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary. Schedule, as described above. Effective: day following Board action. Date J (for) Director of Personnel County Administrator Recommendation Date: Approve Recommendation of Director of Personnel Disapprove Recommendation of Director of Personnel Other: (for) County Administrator Board of Supervisors Action Phil Batchelor, Clerk of the Board of Adjustment APPROVED/DISAPPROVED on Supervisors and County Administrator Date: By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. s� _L Health Services Department Personnel Services _-� OFFICE OF THE DIRECTOR s i "Do( Administrative Offices n' ��o� 597 Center Avenue,Suite 260 Martinez,California 94553-2658 `,��- . 'gyp' �.� 40 �.J�� � (510)313-6600 COINTRA COST}, CO!'JI-I t . July 20, 1994 REU-NED aGA- �bA' JUL q ►QN - TO: Sondra Rothwell Management Analt of FR: Shelley Pighin Personnel Analyst RE: Facilities Maintenance -------------------------------------------------------------------- This is a request to establish the class of Facilities Maintenance Manager at salary level C5-2108 ($3738-4543) and add one 40/40 position. Currently the day to day oversight of building maintenance and repair for Merrithew Memorial Hospital and other health care facilities is assigned to the Facilities Maintenance Coordinator. This is a General Services Department position assigned to the Health Services Department receiving program and policy direction from the General Services Department Building & Grounds Manager. This arrangement is sufficient for the daily coordination of activities performed by the trade staff assigned to Health Services, but lacks the authority necessary to manage the operational functions. A decentralized management unfamiliar with the complicated requirements of JCAHO and other Hospital policies and procedures is in a difficult position to set priorities consistent with Health Services Department needs. This P-300 will establish a positon responsible for the development and implementation of a comprehensive preventative maintenance program for the Hospital and other health care facilities based on the needs and priorities of the Department. The Facilities Maintenance Coordinator will continue to provide direction and supervision to the maintenance employees assigned to our Department. To ensure further consistency in the maintenance program, the General Services Department has agreed to make permanent staff assignments (carpenter, electrician, plumber etc. ) to our Department. "l,,Jr� p",JV/�s k ¢� A410 (12/90) and repair methods;` resolves operational, maintenance or repair service problems with affected division/unit; participates in Hospital and other health care facility inspections; documents deficiencies, corrective action plan and completion of plan. Serves as a member of Hospital Safety and Disaster Preparedness Committees; develops, schedules and implements education and training in-service programs for maintenance staff and hospital staff; reviews trouble call, repair and maintenance work orders and incident reports routinely for Quality Assurance reporting; reviews remodeling and new construction documents; ensures maintenance staff has reviewed documents and comments are forwarded to Architectural Division; works closely with Architectural Division planning and development of projects required OSHPD review; develops, implements and maintains departmental policies and procedures which follow local, state, federal and JCAHO rules and regulations; ensures department staff keeps current on code compliance; maintains departmental code/regulation library; assists in departmental budget preparation; maintains maintenance and repair budget. MINIMUM QUALIFICATIONS: License Required: Valid California Motor Vehicle Operators License. EXPERIENCE• Seven (7) years of full time, or its equivalent, experience performing maintenance/repair work in major facilities of which four (4) years were in supervising subordinate employees in at least one of the following areas: structures, heating, ventilating and air conditioning systems, electrical systems, plumbing or steamfitting. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the tools, materials, equipment, personnel, methods and practices employed in maintaining and repairing buildings, utility systems and installed systems. Knowledge of local, state, OSHPD and JCAHO regulations as they pertain to hospital and other health care facilities operation, maintenance/repair and construction. Knowledge of budget preparation and management. Ability to effectively plan, organize and direct the activities of General Services Department Staff in the operation, maintenance and repair of Health Services Department Facilities, ensuring safe, - effective and efficient service. Ability to prepare plans for short and long range facilities maintenance plans.