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HomeMy WebLinkAboutMINUTES - 01171995 - 1.37 HOUS/NG.AUTFIORRY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Richard J.Martinez,Executive Director DATE: January 17, 1995 SUBJECT: SHELTER PLUS"CARE GRANT,ROUND II SPECIFIC REQUEST(S) OR !RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ACCEPT information regarding funding for the Shelter Plus Care Program,Round ILand AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa to execute the 1994 Shelter Plus Care Agreement and to submit all other necessary documents to the U. S.Department of Housing and Urban Development(HUD). II. FINANCIAL IMPACT: HUD has allocated$2,992,620 to the Housing Authority to provide rental assistance for permanent housing for homeless persons with disabilities. III. REASONS FOR RECOMMENDATION/BACKGROUND On October 14, 1'994 the Housing Authority of the County of Contra Costa was notified that its application for a Shelter Plus Care grant had been conditionally selected for funding in the amount of $2,992,620. Nationally,the Department of Housing and Urban Development(HUD)awarded 61 Shelter Plus Care grants to 33 states amounting to more than$101 million. These grants will provide rental assistance for permanent housing for homeless persons with disabilities. Selected applications evidenced high quality efforts that fill a gap for permanent housing in developing a local continuum of care. The Housing Authority has now received instructions by which it can receive its Shelter Plus Care funding, along with the 1994 Shelter Plus Care Agreement which must be executed by the Executive Director of the Housing Authority of the County of Contra Costa. IV. CONSEQUENCES OF NEGATIVE ACTION Should the Board of Commissioners elect to not authorize the execution of the 1994 Shelter Plus Care Agreement,the Housing Authority would be unable to access this$2,992,620 grant. CONTINUED ON ATTACHMENT: YES SIGNATURE RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) : ACTION OF BOARD ON JAN 17 1995 APPROVED AS RECOMMENDED ✓ OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A ✓ UNANIMOUS (ABSENT .:. 1 TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: 'ABSTAIN: MINUTES OF THE BOARD OF C. COMMISSIONERS ON THE DATE SHOWN. ATTESTED JAN 17 IS PHIL BATCHELOR, CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY �J , DEPUTY 359 PO4 JAN 04 '95 16:27 U.S. Department o0 Mousing and Urban Development San Francisco Regional Office, Region IX * *0 450 Golden Gate Avenue San Francisco. California 94102-344a DEC 2 1 1994 Richard J. Martinez Executive Director Contra Costa Housing Authority 3133 Estudillo Street Martinez, CA 94553 Dear Mr. Martinez SUBJECT: Processing Your Shelter Plus Care Grant Shelter Plus Care Program Project Number: CA39C94-0102 Recently you received official notification that you . had been conditionally selected for Shelter Plus Care funding. This letter sets out the process by which you can receive your funding. Enclosed are several documents that permit your grant to be processed: 1. Three copies of the Shelter Plus Care Grant Agreement. Please execute all three copies and return them to Jimmy Prater, Program Manager, Team A, Community Planning and Development Division, San Francisco Office, 450 Golden Gate Avenue, San Francisco, CA 94102-3448 2. Financial Instructions with three copies of the LOCCS/VRS Access Authorization Form (HUD 27054 ) . 3. One Direct Deposit Form (SF-1199A) . Instructions for its completion are contained in the Special Needs Assistance Programs Financial Instructions. 4. Copies of the LOCCS/VRS Shelter Plus Care Request Voucher for Grant Payment (BUD-27053B) . This voucher is also part of the SNAPS Financial Instructions. The HUD Field Office is responsible for the environmental reviews for all recipients that are Public Housing Authorities (PHA) in accordance with 24 CFR Part 50. The S+C Grant Agreement may not be executed until the environmental review is complete. Additionally, the PHA is 359 P05 JAN 04 '95 16:28 not permitted to enter into a contract for, or otherwise commit HOD or local funds for, acquisition, rehabilitation, lease, conversion, repair or construction of the property to provide housing under the program prior to completion of the environmental review. If you have any question about how to proceed on your Shelter Plus Care grant, please contact Kimberly Fergison, Community Planning and Development Representative, at (415) 556-8214. We look forward to working with you. Very sincerely yours, ""4/ 6. --'� Steven B. Sachs Director Community Planning and Development Division Enclosures cc: Patricia Pinkston w/enclosures i 359 P06 JRN 04 '95 16:20 Grant No. CA39C94-0102 Official Contact''Person Patricia Pinkston Telephone & `FAX No. (510) 372-5385 Tax ID No. 94-6000746 Project Location Housing Authority of Contra Costa County 1994 SHELTER PLUS CARE AGREEMENT This Agreement is made by and between the United States Department of Housing and Urban Development (HUD) and the Housing Authority of Contra Costa County, California (the "Recipient" ) . This Agreement will be governed by Subtitle F of Title IV of the Stewart B. McKinney Homeless Assistance Act 42 U.S.C. 11301 et secs. (the Act') , and the HUD Shelter Plus Care Program Regulation 24 CFR 582, as amended by the Interim Rule published May 10, 1994 at 59 FR 24252 (the "Rule" ) . The terms "Grant" or "Grant Funds" mean the funds for rental assistance which, except for funds for Section 8 Mod Rehab for Single Room Occupancy Dwellings for Homeless Individuals ( "SRO" ) , are provided under this Agreement. ' The term "Application" means the application submissions on the basis of which a Grant was approved by HUD, including the certifications and assurances and any information or documentation. required to meet any grant award conditions. The Application is incorporated herein as part of this Agreement; however, in the event of any conflict between the Application and any provision contained herein, this Shelter Plus Care Agreement shall control. The following are attached hereto and made a part hereof: X Exhibit I - The Shelter Plus Care Program Final Rule K Attachment A for Tenant-based Rental Assistance Attachment B for Project Based Rental Assistance Attachment C for Sponsor-based Rental Assistance Attachment D for Section 8 Mod Rehab for Single Room Occupancy Dwellings for Homeless Individuals Exhibit 2 (If Recipient is a state, unit of general local government or Indian tribe, only) SRO Subcontract to PHA 359 P07 JAN 04 '95 16:29 BUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be to the HUD Field office executing the Agreement. Recipient agrees to conduct an ongoing assessment of the rental assistance and supportive services required by the participants in the program; to assure the adequate provision of supportive services to the participants in the program; to be responsible for overall administration of this grant, including overseeing any subrecipients, contractors and subcontractors; and to comply with such other terms and conditions, including record keeping and reports (which must include racial and ethnic data on participants for program monitoring and evaluation purposes) , as the Secretary may establish for purposes of carrying out the program in an effective and efficient manner. A default shall consist of any use of Grant Funds for a purpose other than as authorized by this Agreement, noncompliance with the Act, Rule, any material breach of the Agreement, failure .to expend Grant Funds in a timely manner, or misrepresentations in the Application submissions which, if known by HUD, would have resulted in a grant not being provided. Upon due notice to the Recipient of the occurrence of any such default and the provision of a reasonable opportunity to respond, HUD may take one or more of the following actions: (a) direct the Recipient to submit progress schedules for completing approved activities; (b) issue a letter of warning advising the Recipient of the default, establishing a date by which corrective actions must be completed and putting the Recipient on notice that more serious actions will be taken if the default is not corrected or is repeated; (c) direct Recipient to establish and maintain a management plan that assigns responsibility for carrying out remedial actions; (d) direct the Recipient to suspend, discontinue or not incur costs for the affected activity; (e) reduce or recapture the grant; 359 P00 JAN 04 '95 16:30 (f) direct the Recipient to reimburse the program accounts for costs inappropriately charged to the program; (g) continue the Grant with a substitute Recipient selected by HUD; (h) other appropriate action including, but not limited to, any remedial action legally available, such as affirmative litigation seeking declaratory judgment, specific performance, damages, temporary or permanent injunctions and any other available remedies. No delay or omissions by HUD in exercising any right or remedy available to it under the Agreement shall impair any such right or remedy or constitute a waiver or acquiescence in any Recipient default. This Agreement constitutes the entire agreement between the parties hereto, and may be amended only in writing executed by HUD and the Recipient. More specifically, Recipient shall not change sponsor or population to be served, or make any other change inconsistent with the Application, without the prior approval of HUD. No change may be made to the project(s) , nor any right, benefit, or advantage of the Recipient or Sponsor hereunder be assigned without prior written approval of HUD. The effective date of the Agreement shall be the date of execution by HUD. By signing below, Recipients which are states and units of local government certify that they are following a current BUD approved CHAS. 359 P09 JAN 04 '95 16:30 This Agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development BY: (Signature) Director, Community Planning and Development Division (Title) (Date) RECIPIENT (Name of Organization) BY: (Signature of Authorized Official) (Title) (Date) 359 P10 JAN 04 '95 16:31 ATTACHMENT A TENANT-BASED RENTAL ASSISTANCE 1. HUD agrees, subject to the terms of the Agreement, to provide the Grant Funds in the amount specified below for the approved project(s) described in the Application. HUD's total funding obligation is $2,992, 620 for tenant-based rental assistance. 2. The term of this Grant Agreement shall be five (5) years. 3. Recipient shall receive aggregate amounts of Grant Funds not to exceed the appropriate existing housing fair market rental value under Sec. 8(c) ( 1) of the United States Housing Act of 1937 in effect at the time the Application was approved. At the option of the Recipient and subject to the availability of such amounts, the Recipient may receive in any year (a) up to 25 percent of such amounts or (2) such higher percentage as HUD may approve upon a demonstration satisfactory to HUD that the Recipient has entered into firm financial commitments to ensure that the housing assistance described in the application will be provided for the full term of the contract. Any amounts not needed for a year may be used to increase the amount available in subsequent years.