HomeMy WebLinkAboutMINUTES - 01101995 - 1.93 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez, Executive Director
DATE: January 10, 1995
SUBJECT: ADOPT RESOLUTION APPROVING CERTIFICATION FOR THE PUBLIC
HOUSING MANAGEMENT ASSESSMENT PROGRAM, REVISION NO. 1
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND -AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3733, approving the Public Housing Management Assessment
Program Certification, Revision No. 1 for the Housing Authority of the County of
Contra Costa, AUTHORIZE the Chair- of the Board of Commissioners and the Executive
Director of the Housing Authority to execute said document, and AUTHORIZE the Executive
Director to submit this certification and any related documentation to the U. S.
Department of Housing and Urban Development.
.II. FINANCIAL IMPACT:
None.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
On January 17, 1992, the U: S. Department of Housing and Urban Development
(HUD) issued a federal regulation in the Federal Register requiring that all public
housing authorities submit a certification for the Public Housing Management
Assessment Program (PHMAP) and all necessary related documentation on an annual basis
following the end of the Housing �Authority's fiscal year.
On August 16, 1994 the Board of Commissioners adopted Resolution No. 3717
approving the Public Housing Management Assessment Program Certification. On August
22, 1994 Housing Authority staffisubmitted the Certification form and related
documents to HUD. On December 19, 1994 HUD staff contacted the Housing Authority and
and in discussions, we were made aware that the efforts we had made in making
homeownership opportunities available to Housing Authority residents qualified us for
an affirmative response on Indicator. Eleven, Resident Initiatives. It was agreed
that the PHMAP Certification should be revised and re-submitted to HUD. Housing
Authority staff has prepared PHMAP Certification Revision No. 1 for review and
approval by the Board of Commissioners.
j.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not approve this resolution, the
Housing Authority would nc+ be in conformance with HUD regulations and instructions.
CONTINUED ON-ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXEC DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE THER
SIGNATURE(S) :
ACTION- OF BOARD ON 1 APPROVED AS RECOMMENDED OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT 1 TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
AM 10 199
ATTESTED
PHIL BATCHELOR, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY 0,. , DEPUTY
i
THE BOARD OF COMMISSIONERS,HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
l
RESOLUTION NO.3733
RESOLUTION APPROVING THE PUBLIC HOUSING MANAGEMENT ASSESSMENT
PROGRAM CERTIFICATION,REVISION NO. 1
AND AUTHORIZING SUBMISSION OF RELATED DOCUMENTATION
WHEREAS, it is the desire of the Board of Commissioners of the Housing Authority of the County of
Contra Costa to continue to provide decent,safe and sanitary housing for its tenants; and,
WHEREAS,the Housing Authority of the County of Contra Costa("PHA")wishes to ensure that its
public housing functions as a well-managed enterprise in accordance with Section 502 of the
National Affordable Housing Act of 1990,as amended:
NOW,THEREFORE,BE IT RESOLVED by the Board of Commissioners that:
I. The Public Housing Management Assessment Program Certification,
Revision No. 1 for the Housing Authority of the County of Contra Costa
is hereby approved;and,
2. The Executive Director of the Housing Authority of the County of Contra
Costa is authorized to submit this certification and any related documentation
to the Department of Housing and Urban Development.
This Resolution shall be effective immediately.
PASSED ON Jaxiary 10, 1995 by the following vote of the Board of Commissioners:
AYES: a mtissic=s Rogers, qdth, ISS lnie , Torlalrsm, Ridup
NOES: Now
ABSENT: Ncr.e.
ABSTAIN: Now
• �.., -� - "• -1.9`3 ..
Public Housing Management U.S.Department of Housing
and Urban Development
Assessment Program (PHMAP) Office of Public and Indian Housing
Certification OMB No.2577-0156(exp.12131/94
Public reporting burden for this collection of Information Is estlmated to average 3 hours per response,Including the time for reviewing Instructions,searching e)lstlrx
data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding this burden estimati
or any other aspect of this oollection of information,including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Policies
and Systems,U.S.Department of Housing and Urban Development,Washington,D.C.20410-3600 and to the Office of Management and Budget,Paperwork Reductior
Project(2577.0156),Washington,D.C.20503. Do not send this completed form to either of these addressees.
Instructions: A PHA's responses to this certification form must be the PHA's actual data:e.g.,priorto any adjustments for modification and/oi
exclusion requests to the Indicators. Round percentages to two decimal places.
PHAs Name: For Fiscal Year Ending: Submission Date:
REVISION NO. 1
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA 03/31/94 January 11, 1995
Indicator 1: Vacancy Number&Percentage
Percent of units meeting HOS
Total vacant units 102 100 %
Actual vacancy percent for the reporting month or a Average number of days to bring non-emergency
snapshot picture of the actual vacancy percent at the end ,,o/o maintenance items to HQS 3.40
of the reporting period 9.00 Percent of emergency Items corrected/abated within
Adjusted vacancy percent for the reporting month or a 24 hours 100
snapshot picture of the adjusted vacancy percent at thee/, PHAis on schedule,accordingto its maintenance plan,
end of the reporting period 3.98 to correct unit deficiencies(enter Yes or No)
Percent reduction of actual vacancies over prior three Average number of days to correct identified systems
years N/A % deficiencies 3.40
Indicator 3: Rents Uncollected PHAis on schedule,accordingto its maintenance plan,
Balance of rents uncollected as a percentage of total to corrects stems deficiencies enter Yes or No YES
o
rents to be collected 0.49% Major systems Inspected annually (enter Yes or No) YES
Indicator 5: Unit Turnaround Indicator 8: Tenants Accounts Receivable(TARS)
System has been established to track unit turnaround The PHA elects to use: (mark one)
enter Yes or No YES I The Annual Average
Annual average number of calendar days for vacant unit to AnnuaITAR Percent
be prepared for re-rental and for a new lease to take effect 16.6 Indicator 11: Resident Initiatives
Indicator 6: Outstanding Work Orders
Percent of emergency items corrected/abated within 24Policies have been adopted and procedures
hours ,100 �o Implemented for: (enter Yes or No)
Percent of outstanding work orders •�,�p Anti-drug strategy/security YES
Resident participation/management
Progress has been demonstrated over the most recent
three year period at reducing the time required to complete Homeownership opportunities Y E S
maintenance work orders (enter Yes or No)
Indicator 7: Annual Inspection and Condition of Units and Economic development/self-sufficiency YES
Systems
System has been established to track inspection and Number of areas in which PHA has been successful in
repair of units and systems(enter Yes or No) YES I significantly Improving conditions/activities 3
Percentage of units inspected annually using standards
that were at least equivalent to the Housing Quality Number of areas in which PHA shows minimal activity
Standards(HOS) 100 % 1 1
We hereby certify that,as of the submission date,the above indicators,under the Public Housing Management Assessment Program(PHMAP),are
true and accurate for its fiscal year indicated above.
The undersigned further certify that,to their present knowledge,there is no evidence to indicate seriously deficient performance that casts doubt on
the PHA's capacity to preserve and protect its public housing developments and operate them in accordance with Federal law and regulations.
Appropriate sanctions for intentional false certification will be imposed,including suspension or debarment of the signatories.
Chairperson,Board of Commissioners:(signature 3 date) Attested to by: (Executive Director's signature&date)
X �- J X
A Board Resolution approving this certification is required and must be attached to the executed certification.
form HUD-50072 (9/93
Previous editions are obsolete. lrpI.Handbook 7460.5