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MINUTES - 02281995 - 1.106
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: r BOARD OF COMMISSIONERS FROM: Richard J.Martinez,Executive Director DATE: February 28, 1995 SUBJECT: ADOPT RESOLUTION APPROVING CONVENTIONAL PUBLIC HOUSING PROGRAM OPERATING BUDGET FOR THE FISCAL YEAR ENDING MARCH 31, 1996 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION 1. RECOMMENDED ACTION: ADOPT Resolution No. 3738 indicating review and approval of the 1995/96 Operating Budget for LHA Owned Rental Housing Properties,as recommended by the Advisory Housing Commission. I1. FINANCIAL IMPACT: The total operating expense for the 1995/96 budget is estimated at$4,375,320,with operating subsidy from HUD estimated to be$2,017,805 for the 1995/96 fiscal year. III. REASONS FOR RECOMMENDATIONBACKGROUND Overall,the 1995/96 Operating Budget for the Housing Authority's conventional public housing program is a balanced budget as it would provide for$238,675 in the Public Housing Operating Reserve. - By March 31, 1996 the Public Housing Operating Reserve would be$1,316,105. Some of the other major points concerning this budget include: 1. The total operating expense for the 1995/96 Public Housing Budget is estimated.at $4,375,320 and represents a decrease of$204,760 from the 1994/95 budget amount. 2. The aver rent paid per public housing family is expected to increase to$182.64 per month from the current budget amount of$181.24. This amount is based on the current rent roll of 01/01/95 and reflects the applicable Performance Funding System(PFS)calculations. 3. The public housing operating subsidy from HUD is estimated to be$2,017,805 for the 1995/96 fiscal year,or$148.67 per unit. Operating subsidy will only be funded at 96% for the 1995/96 fiscal year which is$84,075 less than the full amount available of $2,101,880. Additionally,utility expense for 1995/96 is$10.66 per unit month less than 1994/95 as a result in savings realized in the current rolling base period to account for the conversion to tenant paid gas expense for some of the public housing developments. 4. A total of$40,000 has been budgeted to complete extraordinary maintenance work items as needed throughout the budget year. All work items are funded from fhe public housing budget. CONTINUED ON ATTACHMENT: YES SIGNATURE RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) : ACTION OF BOARD ON EER 2 R APPROVED AS RECOMMENDED OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT .. 1 TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED PHIL BATCHELOR, CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY_ ADMINISTRATOR BY ' , DEPUTY Board of Commissioners February 28, 1995 Page-2- 5. The utility expenses reflect a decrease of$144,610 from the 1994/95 budget amount of $934,200. This calculation reflects the required PFS calculations for utility expense and the savings realized from the conversion to tenant paid gas expense for the applicable rolling base period. 6. A Total of$50,000 has been budgeted for replacement of equipment and betterments and additions as needed during the fiscal year. This includes the replacement of ranges and refrigerators,as needed,as well as office furniture and maintenance equipment. On February 13, 1995 the Budget Committee of the Advisory Housing Commission met to review the proposed 1995/96 operating budget and recommended that the budget be approved by the Advisory Housing Commission. At its Regular Meeting on Monday,February 13, 1995 the Advisory Housing Commission voted to recommend adoption of Resolution No. 3738 adopting the operating budget for the fiscal year ending March 31, 1996 for the Conventional Housing Program. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect to not adopt the Resolutions No.3738 adopting the Operating Budget for the Fiscal Year ending March 31, 1996,the Housing Authority would not be eligible for HUD operating subsidies for Fiscal Year 1995/96 and would be in violation of HUD mandated budget procedures. ' OMAHA Board Resolution Approving U.S.Department of Housing and Urban Development Operating Budget or Calculation of Office of Public and Indian Housing Performance Funding System Operating Subsidy OMIT Approval No.2577-OODO(Exp. BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 3738 Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency(PHA)/Indian Housing Authority(IHA),as its Chairman,I make the following certifications and agreements to the Department of Housing and Urban Development(HUD)regarding the Board's approval of(check one or more as applicable): (date) X❑ Operating Budget Submitted on: FPhrtlary 78, 1995 ❑ Operating Budget Revision Submitted on: © Calculation of Performance Funding System Submitted on: February 28, 1995 1-1 Revised Calculation of Performance Funding System Submitted on: I certify on behalf of the: (PHA/IHA Name) HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA that: 1. All regulatory and statutory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e)and(f)or 24 CFR 905.120(c)and(d); 8. The PHAAHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i)or 24 CFR 905.120(g); 9. ThePHA/THA will comply with therequirements for the reexamination offamily income and composition under 24 CFR 960.209,990.115 and 905.315;and 10. The PHA/IHA will comply with the requirements for certification of Housing Manager and Assisted Housing Manager positions (24 CFR 967.304 and 967.305). I hereby certify that all the information stated within,as well as any information provided in the accompaniment herewith,is true and accurate. Waming:HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.(18 U.S.C.1001,1010,1012;31 U.S.C.3729,3802) Board Chairman's Name(type) signature: 161Date: Gayle Bishop 02/28/95 form HUD-52574(08/31/94) HUD-5'2S64 Form Approved Page 1 of 2 Jonua•y,1972 OMB No. 63-R0808 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOAMENT TYPE OF HUD-ASSISTED PROJECT(S): LOW-RENT HOUSING PROGRAM LHA-Owned Rental Housing. . . . . . . . . . . . . . Fx ' OPERATING BUDGET LHA-Leased Housing-Section 23 or 10(c) . . . . . [] LHA-Owned-Homeownership . . . . . . . . . . ... . [_} For Fiscal Year Ending March 31 19 96, LHA-Leased-Homeownership. . . . . [] X ORIGINAL = REVISION N0. LHA-Conveyed Project-Administration Contract. O NAME OF LOCAL AUTHORITY: CONTRACT NO.(S): Housing Authority of the County of Contra Costa SF-182 PROJECT NO.(S): CA011001 thru CA011006j LOCALITY: CA0110 thru CA011013-- CA011015 P.O. BOX 2759, 3133 Estudlllo Street NO. OF D.U. NO. OF UNIT MONTHS OF Martinez, CA 94553 AVAILABILITY: 1131 13,572 HUD AREA OFFICE: HUD REGIONAL OFFICE: ACTUALS'ESTIMATES REQUESTED BUDGET ESTIMATES San Francisco San LAST )M4 Francisco FISCAL XXX&X YEAR CURRENT LHA ESTIMATES HUD MODIFICATIONS BUDGET YEAR 19 94 19 95 AMOUNT AMOUNT PUM PUM RUM (To Nearest$10) PUM ToNeerest$10; LINE NO. (1) (2) (3) (4) (5) (6) (7) Homebuyers Monthly Payments For: 001 Operating Expenses _ 002 Earned Home Payments Account 003 Nonroutine Maintenance Reserve 004 Total Break-Even Amount(Surn of Lines 001, 002, & 003) 005 Excess ( or Deficit) in Break-Even Amount 006 Homebuyers Monthly Payments (Contra) _ OPERATING RECEIPTS: y 010 Dwelling Rentals - 163.39 181.24 182.64 2 4782790 020 n Excess Utilities x 1.60 1.88 1.71 2312 0 030 ti n. Nondwelling Rentals _ _ 1.04 1.30 2.48 33,660 040 w V Total Rental Income '- 166.03 184.4 186.8 2,535,660 050 (L � Fnterest on General Fund Investments . 17 .41 .73 91910 060 Other Operating Receipts 3.36 3.61 1 3.7350,620 090 TOTAL OPERATING RECEIPTS EXCLUDING HUD CONTRIB. 1 6Q Q S Sfj OPERATING EXPENDITURES:` - ADMINISTRATION: 110 Salaries 23. 15 34.48 32.36 439,170 120 Administration Expenses Other Than Salaries 11. 16 11.4 12.14 164,810 190 Total Administration Expenses 34.31 45.9 44.50 603,980 TENANT SERVICES: 210 Salaries 220 Recreation, Publications and Other Services .81 .92 .92 12 500 230 Contract Costs - Training and Other - .73 1.97 1.97 262750 290 Total Tenant Services Expenses 1.54 2.89 2.89 39,250 UTILITIES: 310 N Labor . 11 .14 . 14 1,900 320 W Utilities 64.20 68.69 58.03 787,590 390 Total Utilities Expenses 64.31 68.83 58.17 789,490 0 w ORDINARY MAINTENANCE AND OPERATION: ~ 410 (L z Labor _ L 4 4 420 x }. Materials 2 2 430 W M Contract Costs 52.81 36.51 37.38 507,370 450 ? O Total Ordinary Maintenance and Operation Expenses 154.85141.57 141.60 1 921 780 Q PROTECTIVE SERVICES: 460W Labor --- ----- - 470 p Materials 480 Contract Costs .55 .52 .53 7,140 490 Total Protective Services Expenses .55 .52 .53 7, 140 GENERAL EXPENSES. 510 Insurance 26.50 30.87 28.10 381,370 520 Payments in Lieu of Taxes 3.40 3.47 3.54 48,050 530 Terminal Leave Payments .40 2,06 .68 9,260 540 Employee Benefit Contributions 30.61 31.70 30.56 414,8 0 550 Collection Losses 2.99 3.63 3.65 49,580 560 Other General Expenses .04 .04 .04 600 590 Total General Expenses 63.94 71.77 66.57 903,680 600 TOTAL ROUTINE EXPENSES _ 1 1.5 3 1314.264.26 5,320 610 'RENTS TO OWNERS OF LEASED DWELLINGS 690 TOTAL OPERATING EXPENSES 319-50 331.53 14.26 4,265.32 NONROUTINE EXPENDITURES: w 710 z ExtraordinaryMaintenance 1.99 2.39 2.95 40,000 720 j Replace ant of Equipment 3.91 2.06 . 2 45.000 _ 730 0 Betterments and Additions 740 z Other Nonroutine Expenditures CASUALTY 1.47 1,47 20,000 790 z TOTAL NONROUTINE EXPENDITURES HUD--52564 HUD-T52564 r Page 2 of 2 January 1972 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT NAME OF LOCAL AUTHORITY: LOW-RENT HOUSING PROGRAM Housing Authority of the County r OPERATING BUDGET of Contra Costa LOCALITY: r For Fiscal Year Ending March 31 19, 96_ P.O. Box 2759, 3133 Estudillo Street r i ORIGINAL a REVISION NO. IMartinez, CA 94553 CONTRACT NO.lS): :� SF-182 ACTUALS ESTIMATES REQUESTED BUDGET ESTIMATES _ LAST XX;X PROJECT NOAS): CA011001 thru CA0I1006; FISCAL ]C CA011008 thru CA011013, CA011015 YEAR CURRENT LHA ESTIMATES HUD MODIFICATIONS BUDGET' TYPE OF HUD-ASSISTED PROJECT(S): YEAR LHA-Owned-Ronto I Housing LHA-Loosed•Homeownership L j 19 ( ty95_ AMOUNT AMOUNT LHA-Loosed-Section 23 or 10(c) 0LHA-Conveyed Project PUM PUM PUM (ToNearest$10) PUM (ToNearest$10 LHA-Owned-Homeownership CI Administration Contract F I LINE NO. (1) (2) (3) 11 (4) (5) (6) (7) OTHER EXPENDITURES: 810 Prior Year Adjustments 820 Other Deductions 830 Total Other Expenditures (1.38) 890 TOTAL OPERATING EXPENDITURES 324.80 337.45322.31 4,375, gn RESIDUAL RECEIPTS (OR DEFICIT) BEFORE HUD CONTRIBU- (148.9 1,779, 130 900 TIONS AND PROVISION FOR OPERATING RESERVE: 155.24 910 Basic Annual Contribution (Loused Project) RESIDUAL RECEIPTS (OR DEFICIT) BEFORE OTHER HUD CON- 148.9 1,779,130 920 TRIBUTIONS AND PROVISION FOR OPERATING RESERVE: (155.24) 31.08 OTHER HUD CONTRIBUTIONS 930 Operating Subsidy 145.05 161.001_48.67 LOU. 940 Special Family Subsidy �~ 950 PRIOR YEAR ADJUSTMENTS 11.64 11.59 960 Total Other HUD Contributions 156.69 149.41 -48.67 2-,Q17-3-05- 970 Residual Receipts (or Deficit) before Reserve .43 17.59 238.67-5 980 Provision for Operating Reserve .43 17.59 238,675 990 Residual Receipts (or Deficit) L-0- -0- OPERATING RESERVES FOR A CONTRACT OR PROJECT LINE Part I — Maximum Operating Reserve — No. End of Current Budget Year SECTION A - LHA-OWNED RENTAL HOUSING $ 01 One-half (50%) of Line 600—Column 5—Form HUD-52564 for a Contract 2,132,660 SECTION B — LHA-LEASED HOUSING — SECTION 23 OR INC) $ 02 One-half (50%) of Line 600—Column 5— Form HUD-52564 for a Project SECTION C — LHA-OWNED OR LEASED HOUSING - HOMEOWNERSHIP 03 One-half (50%) of Line 600—Column 5— Form HUD-52564 for a Project 04 One-third (33-1/3%) of Line 004—Column 5— Form HUD-52564 for a Proiect Total (Sum of Lines 03 and 04) Part II — Provision for and Estimated or Actual Operating Reserves at Year End 06 Reserve at End of Previous Fiscal Year — Actual 3-31-94 $ 1,071,807 07 Provision for Reserve - Current Budget Year - Estimated &y.4WWM 3-31-95 5,623 08 Reserve at End of Current Budget Year- Estimated XXXI ONk 3-31-95 1,077,430 09 Provision for Reserve - Requested Budget Year-Estimated 3-31-96 238,675 10 Reserve at End of Requested Budget Year - Estimated 62% 3-31-96 1,316,105 LHA APPROVAL: Richard J. Martinez, Executive Director 2/13/95 (Name and Title) (Signature) (Date) AREA OFFICE APPROVAL (Name and Title) (Signature) (Date) ' BUDGET FOR FISCAL YEAR ENDING MARCH 31 , 1996 ADMINISTRATIVE EXPENSE OTHER THAN SALARY DESCRIPTION AIDED SECTION 8 TOTAL Travel 7, 650 37 ,350 45 , 000 Publications 3 , 060 14, 910 17 , 970 Membership Dues & Fees 6, 290 30, 680 36 , 970 Telephone & Telegragh 15 , 360 74, 970 90 , 330 Rental of Office Space 34, 630 191 , 370 226 , 000 Collection Agent Fees 1 , 500 1 , 500 Auditing Fees 11800 8 , 700 10 , 500 Office Supplies 9, 210 44 , 990 54 , 200 Staff Training 2 , 210 10 , 790 13 , 000 Postage 91550 46 ,610 56 ,160 Office Machine Contracts 14 , 490 70 , 730 85 , 220 Fiscal Agent Fees 2 , 000 2 , 000 Other Legal Fees 43 , 610 35 , 680 79 , 290 Miscellaneous 10 , 050 49, 050 59, 100 Contract Labor-Admin. 3 , 400 16 , 600 20 , 000 TOTAL: 164, 810 632 , 430 797 , 240 r BUDGET FOR FISCAL YEAR ENDING MARCH 31 , 1996 CONTRACT COSTS DESCRIPTION AIDED SECTION 8 TOTAL Auto/Truck Expense 14, 320 69, 910 84,230 Landscape Maintenance 35 , 620 35 , 620 Garbage/Litter 382 , 800 382, 800 Elevators 11-11/11-15 3 , 880 3 , 880 Pest Control 750 250 11000 Miscellanous 5, 000 5 , 000 Casual Labor 65 , 000 65 , 000 TOTAL: 507 , 370 70,160 577 , 530 r . �ca0 .• ;n cn 0z , w r 0 w tv y w N 0 z N U) N :C b > > 0 C w w x x H C7 C V) UI b > M U) H > LTJ z ct 0 (D =' O z Ul U) H. 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O X10 010 NN0O1 �pNIli N .p01Ili AtNNN4�- OIN N .PO1tJ U1 01 O Ql O D. ,P 0 U7 I'D F✓ Ut OD 0 F-' w l0 W U7 m 0 H 0 00 .A O OD to I(P W O NO 000 O1 01O11DOODNL" 01 O1I'D 00NU7 000Ul > r x K � ro ` C 0 F-' F OD �! 4:. 00J4:� NLA) .P r N LO VI vi %D Ili LA) F' ,PLnv tDNw -IODWOI H n 01 �JO 0 �J OP. tJNNCC) -10 ,PNNN4�. 0) N 01 0) C> tDO tDF� U1 W ,p �-+ Ol %DNUl00h' 0 x F' W O Ul O O1 m1 D 0 W .(P 0 Ol 0) tD 0 0 N U1 to N Cn CTJ N N NNW wO .P H F� 00 01wlJ0 A0O1 H O 01 -I W 00) 0 ,P N PmN Z W 01 O ,P .P to F- 0 .P 0 0 tD NLn0 -1 0CC) 0Ut 0 r O H w x 01 U1 O1 O w tD d �1 NN0O1 CJS ,P ,P 0 U1 P O O O 01 Calculation of Performance U.S.Department of Housing Funding'System Operating Subsidy and Urban Development' Office of Public and Indian Housing PHA/IHA-Owned Rental Housing OMB Approval No.2577-0029(e)cp.7/31/96) Public Reporting Burden for this collection of Information is estimated to average 2.5 hoursper response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate; or any other aspect of this collection of information,including suggestions for reducing,this burden,to the Reports Management Offioer,Office of Information Policies and Systems,U.S.Department of Housing and Urban Development,Washington,D.C.20410-3600 and to the Office of Management and Budget,Paperwork Reduction Project(2577-0029),Washington,D.C.20503. Do not send this completed form to either of the above addressees. Name and Address of Public Housing Agency/Indian Housing Authority:(PHAAHA) f--J Budget submission to HUD required Housing Authority of the County of Contra Costa P'.0. Box 2759, 3133 Estudillo Street Type of Submission: Martinez, CA 94553 Q Original Revision No: Number of HA Units Unit Months Available:(UMAs) Subject Fiscal Year: ACC Number: PAS/LOCCS Project No: Submission Date: 1131 13,572 3-31-96 SE-182 011 1 0 01119 6 01-30-95 Line Requested by PHAAHA HUD Modifications No. Description (PUM) (PUM) Part A. Allowable Expenses and Additions 01 Previous allowable expense level(line 07 of form HUD-52723 for previous fiscal year) 276.59 02a Line 01 multiplied by.005 1.38 02 b Delta from form HUD-52720-13,if applicable (see instructions) 03 "Requested"year units from latest form HUD-52720-A(see instructions) 04 Add-ons to allowable expense level from previous fiscal year(see instructions) 05 Total of lines 01,02a,02b,and 04 277.97 06 Inflation factor 1.036 07 Revised allowable expense level(AEL)(line 05 times line 06) 287.98 07a Transition Funding 07b Increase to AEL 08 Allowable utilities expense level from form HUD-52722-A 58.03 09 Actual or x Estimated PUM cost of Independent Audit(IA)during subjecD fiscal year . 13 10 Costs attributable to deprogrammed units 11 Total Allowable Expenses and Additions(sum of lines 07 thru 10) 346. 14 Part B. Dwelling Rental Income -12 Total rent roll(as of 01 / 01 / 95 ) Is 193,577.00 13 , Number of occupied units as of rent roll date 1048 14 Average monthly dwelling rental charge per unit(line 12 divided by line 13) 184.71 15 Change factor 1. 1.03 1. 16 Projected average monthly dwelling rental charge per unit(fine 14 times line 15) 190.25 17 Projected occupancy percentage(see instructions) 96 % % 18 Projected average monthly dwelling rental Income per unit(line 16 times line 17) 182.64 Part C. Non dwelling Income 19 Estimated Investment Income(Ell) .73 20 Other income 7.92 21 Total non-dwelling Income(line 19 plus line 20) 8.65 22 Total operating receipts(line 18 plus line 21) 191.29 23 PUM deficit or(Income)(line 11 minus line 22) 154.85r Requestedby PHAAHA HUD Modifications Whole dollars ole dollars 24 Deficit or(Income)before add-ons(line 23 times UMAs shown in heading) 2,101,624 Part D. Add-ons for changes In Federal law or regulation and other eligibility 25 FICA contributions 256 26 Unemployment compensation 27 Flood insurance premiums 28 Total Other(specify in Remarks section 28a Add-on for Family Self Sufficiency Program 28b Other Add-ons for Federal law or regulations 28c Unit reconfiguration 28d Non-dwelling ts 28e Other approved,not Federal law or regulation j 29 Total add-ons(sum of lines 25 thru 28) 256 Previous edition is obsolete for PHA/IHA Fiscal Years Page 1 form HUD-52723(12/94) beginning 1/1/95 and thereafter ref.Handbook 7475.13 Llnp Requested by PHA/IHA HUD Modificatlons No. Description (PUM) (PUM) Part E. Calculation of Operating Subsidy Eligibility Before Year-End Adjustments 30 Deficit or(income)before year-end adjustments(total of lines 24 and 29) 2,101,880 31 Actual or Estimated cost of Independent Audit(IA)during subject fiscal year 1,800 32 PFS operating subsidy eligibility before year-end adjustments 2,101,880 (greater of line 30 or line 31)(If less than zero,enter zero(0)) Part F. Calculation of Operating Subsidy Approvable for Subject Fiscal Year (Note:Do not revise after the end of the subject FY) 33 Prior ears'net ear-end ad'ustments identi individual FYs and amounts under"Remarks' 34 Additional subject fiscal year operating subsidy ell ibili "eci 35 Overobligations from prior fiscal years to be recovered in subject fiscal year ( ) ( ) 36 Unfunded eligibility in prior fiscal years to be obligated in subject fiscal year 37 Other(specify) FUNDING AT 96% PER HUD NOTICE PIH-94-82 (84,075) 38 Other(specify) 39 Other(specify) 40 Unfunded portion due to proratign 41 Operating subsidy approvable for subject fiscal year(total of lines 32 thru 40) 2,017,805 HUD Use Only(Note:Do not revise after the end of the subject FY) 43 Amount of operating subsidy approvable for subject fiscal year not funded 44 Amount of funds obligated in excess of operating subsidy approvable for subject fiscal yearo!%i'%!: :%s!;::!i! l 45 Funds obligated in subject fiscal year(total of lines 41 thru 44) / ��/i, %j (hkmt be the same as line 690 of the OperatingBudget,form HUD-52564,for the subject fiscal year) MINIMUM/ ..........�%, Part G. Memorandum of Amounts Due HUD,Including Amounts on Repayment Schedules 46 Total amount due in previous fiscal year(line 49 of form HUD-52723 for previous fiscal year) 47 Total amount to be collected in subject fiscal year(identify individual amounts under"Remarks") ( ) ( ) 48 Total additional amount due HUD(include any amount entered on line 44) (Identity individual amounts under"Remarks") 49 Total amount due HUD to be collected In future fiscal year(s)(Total of lines 46 thru 48) (Identify individual amounts under"Remarks") Part H. Calculation of Year-end Adjustment for Subject Fiscal Year This part is to be completed only after the subject fiscal year has ended 50 Indicate the types of adjustments that have been reflected on this form: /j;//;, / Utility Adjustment El Unit Months Available UMAs Target investment Income TII Adjustment Dwelling Rental Income i//j//j Adjustment of Independent Audit IA Cost Add-ons %11�1INA ❑Other(specify under"Remarks") 51 Estimated Investment Income Ell 52 Target Investment Income(Till 53 TII adjustment(line 51 minus line 52) 54 Utility adjustment(line 22,form HUD-52722-13) 55 Combined utility and TI adjustment total of lines 53 and 54 56 Deficit or(Income)after ear-end adjustments(total of lines 30 and 55) 57 PFS-operatinq subsidy eligibility after ear-end adjustments(greater of line 31 or line 56 58 line 32 of latest form HUD-52723 approved during subject FY (Do not use line 32 of this revision) 61 Net year-end adjustment for subject fiscal year(line 57 minus line 58) 62 Unfunded portion due to proration 63 Prorated net year-end adjustment for subject fiscal year I hereby certify that all the information stated herein,as well as any inforntation provided in the accompaniment herewith,is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C.1001,1010,1012; 31 U.S.C.3729,3802) Signature of Authorized HA Representative 8 Date: Signature of Authorized Field Office Representative&Date: X Executive Director 2/13/95 X Remarks Previous edition is obsolete for PHAAHA Fiscal Years Page 2 form HUD-52723(12/94) beginning 1/1/95 and thereafter g ref.Handbook 7475.13 HOUSING AUTHORITY OF THE COUNTY OF %CONTRA COSTA INCREASED COSTS DUE TO SOCIAL SECURITY/MEDICARE AMENDMENTS OF 1977 PUBLIC LAW 95-216 Attachment #2 , HUD Form 52723 , Line 25 For the period 1/1/94 through 3/31/95 1/1/94-3/31/94 Percentage Amount Wages Between Chargeable $57 , 600 ( 993 max ) to Aided $60 , 600 ( 1994 max ) Executive Director 3 , 000 18 540 Fiscal Director 3 , 000 18 540 Dir. of Hsg. Operations 3, 000 18 540 Hsg. Management Officer 272 18 49 TOTAL: $1 , 669 4/1/94-12/31/94 Percentage Amount Wages Between Chargeable $57 , 600 ( 1993 max ) to Aided $60 , 600 ( 1994 max ) Executive Director 3 , 000 17 510 Fiscal Director 3 , 000 17 510 Dir. of Hsg . Operations 3 , 000 17 510 TOTAL: $1 , 530 1/1/95-3/31/95 Percentage Amount Wages Between Chargeable $60 , 600 ( 1994 max ) to Aided $61 , 200 ( 1995 max) Executive Director 300 17 51 r Fiscal Director 300 17 51 Dir . of Hsg. Operations 300 17 51 TOTAL: $ 153 INCREASED COSTS $3, 352 x 7 .65% $256 Total Increased Cost HUD Form 52723 Line 25 $256 Attachment to 52723 EII/TII INVESTMENT. INCOME Estimated/Target Investment Income Calculation For; Housing, Authority of the County of Contra Costa 3-31-96 PHA FYE Estimated Investment Income (EII) 1 256 ,119 Average Monthly Cash Balance $ Less $10,000 or $10 Limes total number of units, whichever is 11 , 310 greater (not to exceed $250,000) $ Estimated Cash Available for Investment $ 244 , 809 times FYE estimated average 91-day 4 . 06% Treasury Bill Rate equals Estimated x Investment Income.,(EII) 9 � 939 ' a Estimated -Investment- Income (EII) divided by Unit Months Available (UMA) equals Per Unit Per Month (PUM) Interest on Genera]. Fund Investments (Line 19, Form HUD-52723). •: $ 9, 939 divided b 13 , 572 a $ . 73 Y EII UMA PUM Target Investment Income (TII) Average Monthly CAsh Balance $ Less $10,000 or $10 times total number of units, whichever is greater (not to exceed $250,000) $ i Actual Cash Available for Investment $ times FYE actual average 91-day Treasury Bill RAte equals-.;Target x Investment Income (TII) a Target Investment Income (TII) divided by Unit Months Available (UMA) equals Per Unit Per Month (PUM) Interest on General Fund Investments (Line 19, Form HUD-52723). $ divided by = $ TII UMA FUM Required Reconciliation of Estimated Investment Income (EII) to Target Investment Income (TII) TOTAL PUM Estimated Investment Income (EII) $ $ Less Target Investment Income (TII) $ S Prior Year Adjustment (line 53 Form HUD-52723) $ $ Prepared By: Patti Cross, Fiscal Director Date: 1/31/95 O0000000000000000000OOC7o o vUvvvvv iv k vi W W W W N N tJ N N N IJ IV N N F' I-I F' I F' F- F- F- F' }-' 0 0 0 0 0 0 0 0 0 C O () WNF- OIDOJC) Ut .P WNF- C> %DOJC) Ln A W NF-' Ol00DJ0 Ln - W NF-' z ,3 x r N C r cn FC r (n LTJ r C C 3 HC: H ;3 H H LTJ H H (n H LTJ X Cn C-t r-4 O O > r z (DzH zH U) zzC7z0LTJ > Ca '3� ,>D PyJL z F' HLTJ o monrocr+ z ro M > \ H FSH y� cn in t7 ro nCHH-30 C< TJ )< zzxz x w0 NIDA NH H NH Fv F-` LTJ \ Fez ro lD1t .Pb LTJ H lDC+J O C) H NI-' FjNF-' NNNF•' FAF' F-' FC \ (D C7 C7 M x ID tD tD %10 IO �O IO lD lD ID to 10 m to O n x H Cl z t'7 tD IO ID to Id t0 tD IO tD ID tD tD > Ln M > HH O (D H H H H n H H t7 .P .P .P .P •P .P .P .P .P .P .A .P > In cn En 3z tri z > x c m Mx H i rt m C 0 a cn m H O z O cn d in M cn x cn 0 'TJ 0 •• H w C'7x0 cn > m cnH > C7 C r F3 C r > H 0 x O C) rn r t) H 3 LTJ H C O O "TJ > > > td 1 0 z M Z z > H W z In 3 H z FC U1 (D tyJ z > tri H > FC H H x LTJ () N :5 H 0 r r x x I c LrJ Cl- J (D N t'7 N > F✓ C=J Gl cn N ti 0) H F✓ Cb z N n lTJ H Lo W -- z ID -- r a -- > 3 z z ro • F✓ n F" til 3 • cn O F-' N F- - C o ►-' • O 1 m • x z I-' �PJNow 41-b 00Nr H LTJxo W • r'7 x t7 rTJ CrJ H N W O U1 t0 V-' N U1 CO m F✓ cn • >✓ m > O �o tD x MH H nJ CJ1 FC • ;L7 > JU1NHLT, Ow Co OJC H x Fc J a • O • r n .P ODcnootow o 0) t-jz • LTJ LTJ N H H LTJ ,D' > J F-' .P Cn .P IV co O Ip 0 J O C7 F-' tD z • F1 i z z (n H w c a x \ • C > M z H W • (D H cn H to z F� • U1 t''7 H H > n \ • ct 3 fn r GJ 0110 . 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G M O M m (D n a• mH lnN O H'n in.:J G cn R a O'C) < O 11 H r -i OQ w W < R b l< • n r-• m m H m m n G ri O W Io H m In w m In 11 n rS rt CY a m .o rt G H. a v to n rt rt 0 G m.n r• r O' B m H W m 7'9 v O'a s m G rY rY rf rt G \m m O W W w m O G m rr OQ H• 0 0 0 0 M F w ri 7 0� J.-m 7 a 71 m rt rS G G G G O F H• rt m w N Oo m 'U rt QQ b rt 7 m � :j :3 :� M n rt 7 F a m a'm m m aaaa oc orn : n - R " w m m m m m w w m M m O m "a M r• H•H 3 M w a a a a rt• � (n F rt G n G M H m " O a y_w O O O rt ..i ..� ..�— Hrt rr rt O a H•G H m O m a \m rr\ B O m n r G 7 m Na `< w m H•G rt O w •• rr 0 F M m w (n 0 £ a EA rt G•O F a, R �•a ( OQ ID In PHA/IHA Occupancy Percentage U.S. Department of Housing tr� and Urban Development tle for a Requested Budget Year (RBY) Office of Public and Indian Housing i r PHA/IHA-Owned Rental Housing Performance Funding System Low Income Housing ' OMB Approval No. 2577.0066 (Exp. 5/31/89) t`Chet~One 2.Narne and Address of PHA/IHA s FA PHA/IHA-Wide Housing Authority of the County of Contra Costa ❑ Project (Enter project no. and name): P.O. Box 2759, 3133 Estudillo Street Martinez, CA 94553 3.Requested Budget Year(RBY)4.Describe This Submission 5.Annual Contribution Contract No. Beginning:(mo/daylyr) ® Original 04-01-95 ❑ Revision No. ( ) SF-182 6. Ener the Report Dale and Check Appropriate Box 1.Data source ® Actual Day 9-30-94 ❑Form HUD 51234 ❑ Average For Actual Month Rent Roll Records i I. Actual Occupancy Percentage at Report Dale 8. Units Occupied l 1 , 051 9. Units Available 1,131 10. Actual Occupancy Percentage (Divide line 8 by line 9; multiply by 100 and round to nearest whole) 93 % 11. Units in Funded Mod. Program 436 12. No. of Funded Mod. Units On-Schedule 11a. Occupied Units 12a. Occupied Units 436 11b. Vacant Units 75 12b. Vacant Units 75 11c. Total Units 511 12c. Total Units 511 (a) (b) (c) II. Units Estimated to be Available For Occupancy During RBY No.of unite Average No. No.of of Months Unit Months During RBY (a x b) 13. Units Available as of Report Date 1131 12 13 ,572 14. Additional Units Available during RBY because of Development/Acquisition of PFS-Eligible Projects 15. Units Unavailable during RBY because of DemolilionlDisposition/Conversion Actions Approved by HUD or Pending Approval after Report Dale 16. Total (Add lines 13 and 14; subtract line 15) 1131 13 , 572 III. Units Estimated to be Occupied During RBY 17. Units Occupied as of Report Date . 1051 12 12, 612 18. Additional Units Occupied during RBY because of Development/ Acquisition of PFS-Eligible Projects 19. Re-Occupancy during RBY of Vacant Units in Funded Modernization Program 55 12 660 20. Occupied Units in Funded Modernization Program / Being Vacated during RBY 1 25 12 \ 3 0 0) 21. Occupied Units Being Vacated during RBY because of Demolition/Disposition/Conversion ` Actions Approved by HUD or Pending Approval after Report Date ) ) 22. Total (Add lines 17, 18 and 19; subtract lines 20 and 21) 1081 12 , 972 IV. Occupancy Percentage During RBY 23. Total Unit Months of Occupancy(Enter from line 22, Column C) 12 , 972 24. Total Unit Months Available for Occupancy (Enter from line 16, Column C) 13 , 572 25. Occupancy Percentage for RBY (Divide line 23 by line 24; multiply by i 100 and round to nearest whole) 96 % Form HUD-52728-A (6-86) Handbook 7475.13 Y V. Vacancy Percentage for RBY Adjusted for On-Schedule Mod. r 2b. Total Unit Months of Vacancy in RBY (Enter line 24 less line 23, Column C.) 600 27, Total Unit Months for Vacant Units in Funded, On-Schedule Mod. Program (Enter line 12b. times 12) 900 28. Total Unit.Months of Re-Occupancy of Vacant Units in Funded, On-Schedule Mod. Program during RBY (660 29. Total Unit Months of Vacancy for Occupied Units in Funded, On-Schedule Mod. Program �C1� Being Vacated during RBY 300 30. Total Unit Months of Vacancy in RBY for Funded, On-Schedule Mod. Program I / (Add line 27; less line 28; plus line 29) l5 4 0 31. Total Unit Months of Vacancy in RBY Adjusied for Funded, On-Schedule Mod. Program (Enter line 26 less line 30.) 60 32. Adjusted Vacancy Percentage (Divide line 31 by line 24; multiply by 100; and round to nearest whole.) 0 . 44 % 33. Average Number of Vacant Units during RBY, Adjusted for Funded, On-Schedule_Mod. Program (Divide line 31 by 12; round to nearest whole.) 5 34. Number of Vacant Units In a Funded, On-Schedule Mod. Program end of RBY (Enter line 12b., less units used in calculation of line 28, plus units used in calculation of line 29) 45 VI. Occupancy Classification and Projected Occupancy Percentage(Check one) (Complete on a PHA/IHA-wide basis only), 35.❑ High Occupancy: Occupancy Percentage )I- Use 97% as the Projected Occupancy Calculated in Part I or Part IV Is 97% Percentage on line 9 of form HUD-52721-A. or higher. 35a.0 High Occupancy after adjusting for >- Use the Occupancy Percentage in Part IV Funded On-schedule Mod: Line 32 as the Projected Occupancy Percentage is 3% or less. (Enter mod. project on line 9 of form HUD-52721-A. number CA011006;9A;9B ) 35b.91 High Occupancy with five or fewer )P. Use the Occupancy Percentage Calculated in Vacant Units after Adjusting for Part IV as the Projected Occupancy Percentage Mod: Line 33 is 5 or less. on line 9 of form HUD-52721-A. 36.❑ Low Occupancy: None of the above. )w See the Instructions for determining the Projected Occupancy Percentage. VII. Request/Approval of Adjustments to 97% Projected Occupancy Percentage. (For Use Only by Low Occupancy PHAs/IHAs Completing Plan Without Achieving Vacancy Reduction Goal. Complete on a PHA/IHA-wide basis only).' 37.Total Unit Months of Vacancy in RBY Attributable to Funded, On-Schedule Modernization Program. (Enter Line 30) 38. Total Unit Months of Vacancy in RBY Attributable to Insufficient Funding for Otherwise Approvable Modernization Application. 39. Total Unit Months of Vacancy in RBY Attributable to Natural Disasters. 40. Total Unit Months of Vacancy in RBY Attributable to Court-ordered or HUD-approved Desegregation efforts. 41. Total (Add Lines 37, 38, 39 and 40) 42. Vacancy Percentage Attributable to Allowable Adjustments. (Divide Line 41 by Line 24; multiply by 100 and round to nearest whole) 0/o 43. Requested Adjustment to 97% Projected Occupancy Percentage. (Subtract Line 42 from 97%) tY0 .5'�V , U ..., 7. F{ 44'For HUD Uae Only Approyetl Adjusted'ProJected Occupancy Percentage 'Attach sheet of the same size as this form. Identify each sheet with the PHA/IHA name and address, the RBY beginning date and the AC Contract number. Use sheet to show calculation of unit months of vacancy attributable to each allowable adjustment. Also describe and justify request by prcviding dates and other specific material relating to the adjustment request. 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IC Project No..:-..C1Aj01.111101011;t 9161M1 ��r Fiscal Year End (FY E) t�13X31119 b 1 f Page 5 of 5 t � T Part VIII — Certification of Public Housing Agency!lndlan Housing Authority i I certify that all applicable provisions of the Annual Contributions Contract covering the,above numbered project(s) have been coamplied,, with by this PHA/IHA and that this Form HUD-52721 and.ali supporting forms and documentation have been examined by me and to the best of my knowledge and belief are true, correct and complete and In accordance with all applicable HUD regulations and requirements including those relating to cash management. Name of PHA/IHA Housing Authority of the County of Contra .Costa , Signature and Title of Official Authorized to Certify Data Richard J. Martinez, Executive Director 2/13/95 PHAIIHA Comments HUD Use Only Field Office Approval Field Office Name Signature and Title of Field Office Official Date Field Office Comments Regional Accounting Division Comments Entered Into ay Date Time LOCCS form HUD-52721 (4188)