HomeMy WebLinkAboutMINUTES - 02281995 - 1.1 (3) TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: February 28, 1995
SUBJECT: Cooperative Agreement for the Design and Construction of the Byron Highway Bridge
Rehabilitation and Seismic Retrofit in the Byron Area.
Project No.: 0662-4239-93 and 0662-6R4242-94
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Cooperative
Agreement No. 353147-D between the County and the California Department of Water Resources
to provide for the engineering design, advertisement and award of the Byron Highway Bridge
Rehabilitation and Retrofit Project in the Byron area.
II. Financiallmnact:
The estimated project cost is $1,186,000 funded by Highway Bridge Rehabilitation and
Replacement (HBRR) (53%), California Department of Water Resources (40%) and Road Funds
(7%).
III. Reasons for Recommendations and Background:
This project includes the rehabilitation of the Byron Highway Bridge across,the California
Aqueduct including the repair of the bridge decking, replacement of bridge railings, approach
guard railings, and seismic retrofit.
It is needed to upgrade the bridge to extend the useful life of the existing structure and improve
the performance of the structure in a seismic event.
Continued on Attachment: X SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER_
VOT OF SUPERVISORS
V7 UNANIMOUS (ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
SK:eh
g:\transeng\skow\bo28a.t2
I hereby certify that this is a true and correct copy of
an action taken and entered on the minutes of the
Contact: Steve Kowalewski,Tel.313-2318) Board of Supervisors on th d own.
Orig. Div: Public Works(Transportation Engineering) ATTESTED: EB 2 �
cc: Auditor-Controller PHIL BATCHELOR,Clerk of the Board
PW Accounting of Supervisors and County Administrator
PW Construction _
Community Development-G.Slusher By Deputv
D. Regan, Design
Cooperative Agreement for the Design and Construction of the Byron Highway Bridge Rehabilitation and
Seismic Retrofit in the Byron Area
February 28, 1995
Page 2
III. Reasons for Recommendations and Background: (Cont.)
The Cooperative Agreement defines the terms and conditions under which the project is to be
developed, designed and financed. Specifically, the agreement outlines the duties and
obligations of the Department of Water Resources and County, including a scope of work and
detailed activity list.
IV. Consequences of Negative Action:
Delay in approving the agreement will result in a delay of design and construction and may
jeopardize funding.
8�99�7
COOPERATIVE AGREEMENT (353147-D)
The State Department of Water Resources (STATE) 'and the
County of Contra Costa (COUNTY) , which have previously entered
into that certain agreement executed on September 7, 1965, and
identified by DWR and County as Agreement Number 353147 (hereby
incorporated by reference) , do hereby agree on the 15f day, of
the month of oc,�O�" , 19�_ to the following conditions,
responsibilities, and obligations in conjunction with COUNTY'S
proposed Byron Road Bridge Rehabilitation (PROJECT) , said bridge
being further identified as County Bridge No. 28C-121. This
Cooperative Agreement shall be designated as Agreement No.
353147-D.
COUNTY AGREES:
1. To provide all necessary preliminary engineering, design
engineering, including plans and specifications, utility
identification and location, environmental documentation,
and all necessary construction engineering for PROJECT.
2 . To identify and locate all underground facilities within the
PROJECT area, and to protect or otherwise provide for such
facilities in accordance with the State Department of
Transportation (CALTRANS) "Manual on High and Low Risk
Underground Facilities Within Highway Rights of Way" .
3 . To apply for all necessary permits from DWR for work
conducted within DWR's right-of-way and/or consent of common
use area (Agreement 353147-B hereby incorporated by
reference) .
4 . That approval for COUNTY and HBRR (Highway Bridge
Replacement and Reconstruction Funds) PROJECT funding and
compliance with all applicable laws shall be assured prior
to award of any construction contracts.
5. To construct PROJECT in accordance with COUNTY and CALTRANS
plans and specifications. COUNTY shall require its
contractor to hold harmless, protect, and defend STATE, its
officers, employees, agents, and representatives to the same
extent that contractor provides such to COUNTY. COUNTY
shall require its contractor to name STATE, its officers,
employees, agents, and representatives, as additional
insured on any' of contractor's liability insurance and
builder's risk insurance for the duration of the PROJECT.
Such insurance coverage shall be primary and STATE will not
be responsible for premiums, assessments or other costs of
insurance.
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6. To pay an amount equal to 20% (remaining: 80% HBRR) , as
shown on Exhibit A, attached hereto, and made part of this
Agreement, for the total actual construction cost for non-
structural rehabilitation of the bridge which includes new
bridge rails if required, replacement of approach guard
rails, and at COUNTY's discretion, the placement of
additional concrete on the bridge deck for a wearing surface
beyond what is required for the structural integrity of the
bridge. In the event that there is no installation of a
concrete wearing surface, COUNTY will pay $30,000 of the
cost for the structural concrete bridge deck repair.
7. To pay an amount equal to 3% (remaining: 17% STATE, 80%
HBRR) , as shown on Exhibit A, for contract items other than
those items which concern the structural rehabilitation of
the bridge.
8. To pay an amount equal to 15% (remaining: 85% STATE) , of
PROJECT's actual non-participating costs and 3% (remaining:
17% STATE, 80% HBRR) , of the entire PROJECT's costs for
preliminary and construction engineering.
9. To furnish STATE monthly, and upon completion of PROJECT,
timely and detailed reports of all PROJECT expenditures,
including all engineering and construction costs to be borne
by STATE. COUNTY, upon completion of PROJECT, and after
receipt of payment from STATE for STATE'S portion of costs
as outlined in this agreement and in Exhibit A, shall
promptly. refund to STATE after COUNTY's audit, any amount of
STATE's deposit remaining after actual costs to be borne by
STATE have been deducted. In the event STATE'S deposit is
insufficient to cover STATE's required financial obligation
pursuant to this Agreement, COUNTY will bill STATE for any
additional amount required to fulfill STATE's financial
obligation. Said STATE deposit is outlined below under
"STATE AGREES", item 1 of this Agreement.
10. Upon completion of PROJECT, to furnish STATE a complete set
of full-sized set of film positive as-built plans.
11. To retain or caused to be retained for audit by STATE or
other government auditors for a period of 3 years from date
of final payment, all records and accounts relating to
construction of PROJECT.
12 . To retain the services of a consultant, who is agreed to by
both STATE and COUNTY, for the purposes of performing a
seismic analysis, and the development of a retrofit scheme
as to bring the bridge to current seismic code. COUNTY
shall require detailed invoicing from said consultant.
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353/1'7
STATE AGREES:
1. To deposit with COUNTY, within 30 days of the execution of
this Agreement, and upon receipt of a. proper billing from
the COUNTY, the amount of $275,922 (includes cost of seismic
analysis) , which figure represents STATE's total estimated
share of the expense as shown in the attached Exhibit A.
Deposit. does riot include the *cost of construction for the
seismic retrofit.
2 . That STATE recognizes and agrees to all of STATE's financial
obligations for all work associated with PROJECT, as
outlined in this agreement and under "COST ALLOCATION/SOURCE
OF FUNDS", at the bottom of Exhibit A.
3 . To pay COUNTY upon completion of all work and within 30 days
of receipt of a detailed statement made upon final
accounting -of costs thereof, any amount over the advanced
deposit required to complete STATE's financial obligation
pursuant to this Agreement.
4 . To issue, upon proper application by COUNTY and/or COUNTY's
contractor, the necessary encroachment permits without
charging any permit fees for required work within STATE's
right-of-way.
5. To pay an amount equal to 100% of the costs of the seismic
analysis, including the cost of hiring a consultant to
perform the analysis, and the cost of administrating the
consulting services agreement. Said amount is estimated to
be $58, 000 and is included in the $275,922 figure in Item
No. 1 above.
6. To pay an amount equal to 100% of the cost of the seismic
retrofit approved by STATE. Once it is agreed upon to the
method and the cost of the seismic retrofit, the . STATE shall
deposit with the COUNTY within 30 days of receipt of billing
the estimated cost for constructing the seismic retrofit.
BOTH COUNTY AND STATE AGREE:
1. Those portions of this Agreement pertaining to the
construction of PROJECT shall terminate upon completion and
acceptance of PROJECT construction by COUNTY and STATE, or
on December 31, 1996, whichever is earlier in time. Except
as may be modified by this Agreement, Agreement 353147 and
353147-B shall remain in effect.
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2. Nothing contained in this Agreement shall be used by either
party for purposes of determining or establishing liability
of either the STATE or COUNTY to each other or to third
parties arising out of use or other events involving such
bridge, including those uses and events that occurred prior
to the date of execution of this Agreement, nor shall this
Agreement be used by either party for purposes of
determining or establishing responsibilities by either party
for future maintenance or repairs to the bridge. Such
liability and repair and maintenance responsibilities shall
be determined and established as provided in Agreement
353147, and Agreement 353147-B.
3 . Neither STATE nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason
of anything done or omitted to be done by COUNTY under or in
connection with any work, authority or jurisdiction
delegated to COUNTY under this agreement for this PROJECT.
It is also -understood and agreed that , pursuant to
Government Code section 895.4, COUNTY shall fully defend,
indemnify and save harmless STATE, all officers and
employees from all claims, suits or actions of every name
kind and description brought for or on account of injury (as
defined by Government Code section 810.8) occurring by
reason of anything done or omitted to be done by COUNTY
under or in connection with any work, authority or
jurisdiction delegated to COUNTY under this agreement for
this PROJECT.
4 . Neither COUNTY, nor any officer or employee thereof, shall
be responsible for any damage or liability occurring by
reason of anything done or omitted to be done by STATE under
or in connection with any work, authority or jurisdiction
delegated to STATE under this agreement for this PROJECT.
It is also understood and agreed that, pursuant to
Government Code Section 895.4, STATE shall fully defend
indemnify and save harmless COUNTY from all claims, suits or
actions of every name, kind and description brought for or
on account of injury from any liability imposed for injury
(as defined by Government Code Section 810.8) occurring by
reason of anything done or omitted to be done by STATE under
or in connection with any work, authority or jurisdiction
delegated to STATE under this Agreement for this PROJECT.
5. COUNTY shall keep STATE fully and timely informed of
progress of all work for the PROJECT. STATE may, upon prior
notice, inspect any portion of PROJECT work. STATE contact
person for this agreement will be Craig Trombly. COUNTY
contact person for this agreement will be Denis Regan.
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6. This Agreement is subject to the approval of the Department
of General Services of the State of California.
CONTRA COSTA COUNTY STATE OF CALIFORNIA
DEPARTMENT OF WATER RESOURCES
By: By:_
Chairperson De ibirect6r, DWR
Board of Supervisors
Date: FEB 2 8 1995 Date: 3 /Q
ATTEST: FORM APPROVED:
Phil Batchelor, Clerk
Board of Supervisors
and County Administrator
By: By:
Deputy Assistant Chief Counsel,
DWR
Date:
FEB 2 81995 Date: 2,117
RECOMMENDED FOR APPROVAL:
J. Michael Walforla
Public Works Director
B • I �/l
Y
B iJ• �• .
Y
Public Works Director Victor J' Westman, sel
s. T Contra Costa County
l-�o
Date: _ ...._.---a�- -�� Date:
POLICY BUDGET -
Department of Ganerai'SerAces -
APPROVE
MAR 1 41993 5 of 5
VB - r_
Asst.Chief Counsel
• EXHIBIT 'A'
Contra Costa County Public Works Department
Transportation Erginesrrng Division
Fell wary cost Estimate.
ProjeCt Name: Byron Bridge Rehabilitation Project
Project Number. Q662-6R4239
Onto of Estimate: 12194
Prepared by: Denis RegantSteve Kowalewski
No. Description Quantity Units Unit:est 'total
1 Detour4 t ge Construction 1 LS $73,000 $73,000 .
2 Structural Rehabilitation. ,
a. structural Concrete Bridge Deck 1 LS $442,000 $442,000
3 Non-Structural Rehabilitation
a_ Approach Guardrail t LS $1$.000 S15,000
+�+..b. Bridge Railing LS 530.000 $30,000
C, Non-SbUdural Concrete 1 LS $30.000 530,000
Wearing Surface
Outer Costs: SUBTOTAL" $590,000
Preliminary Engineering 20% $118,000
Estimated Direct Casts $70.238
Estimated Indirect Costs $47,752
Construction Engineering 20%* $118,000
Estimated Direct Costs $70,238
Estimates indirect Custs $47,762
RW Engineering $0 OTHER COST $294.000
Real Property $0 OUBTOTAL $884,000
R/W Aquisition $0 CONTIGENCIES 10%' 570,800
Consultant for Seismic Analysis— $55,000 TOTAL $954.800
TOTAL OTHER COST $294,000 ROUNDED TOTAL $955,000
COST ALLOCATIONtSOURCE OF FUNDS
ITEM COUNTY STATE HBRR
I Detour-Stage Constniction 3%(52,190) 17%($12,410) 80%($58,400)
*****2 Structural Rehabilitation 0'/0($0) 24%($88,400) 80%($353,50U)
*****3 Non-v"tructuml Rehabilitation 7096(515.000) 0%(ffi0) 8096($60,000)
4 Preliminary Engineering
"Actual Participating casts 3%(52.107.14) 17%($1.1,944.46) 80%(556,190,40)
"Actual Non-Participating costs 15%($7.164.30) 85%($40,597.70) 0%($0)
5 Construction engineenrig
*'Actual Participating costs 3%($2,107.14) 17%(S11,940.45) 80%($58,190.40)
"Actual Non-Participating costs x5%($7,164.30) 85%($40,597.70) 0%($0)
6 Consultant for Seismic Analysis 0%($0) 100%($58.000) 0%($0)
7 Seismic Retrofit Construction Cost 0%($0) 100%C" 0%($0)
8 Contingency 3%($2,124) 17%($12,036) 80%($58.640)
TOTALS: $37,856.88 S276,82LJ2 ;G11,020.d0
A1n wb lir pwerdtxtW&ire ssfimstwd arrgurrts based an the:preir kiary east esbmda*WML subpd to chnp wtwn ac=cosi arra oeflamlrml.
Contigerncy is 10% of the sum of the SUBTOTAL and CONSTRUCTION ENGINEERING.
Actual ftrtioipoting costs inicude dirR&labor costs. Actual Non-Participating costs
include Indirect costs such as administrative overhead,cierical support, and operating expenses.
The:estimated amount for"Consultant for Seismic Analysis"does not include construction cow.
�* Cost of construction of the seismic retrofit to be determined.
*****In the event there is no installation of a concrete wearing surface,COUNTY will pay$30,000 of the cost for the
structural concrete bridge deck repair.