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Home My WebLink AboutMINUTES - 02141995 - TC4 F TL A_ Contra TO: BOARD OF SUPERVISORS C/Wta . , FROM: TRANSPORTATION COMMITTEE CoL�/ DATE: February 6, 1995 ��!! SUBJECT: Annual Report on County Employee TDM Program SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS 1. Accept annual report on County Employee Transportation Demand Management (TDM) Program for 1994 ; 2 . Establish a County Task Force of departmental employee transportation coordinators (ETC' s) ; 3 . Reaffirm support for existing TDM program elements including flexible work schedules, telecommuting, daytime use of County vehicles, and use of County vehicles as carpools. 4 . Direct department heads to cooperate in implementing TDM efforts. FISCAL IMPACT Community Development Department staff support for the County Employee TDM Program is funded by Measure C (1988) . Staff costs for 1993-94 were approximately $58, 000. In addition, grants have been secured from the Bay Area Air Quality Management District ($27, 250) and the Contra Costa Transportation Authority ($124,775) for the pilot telecommuting program and to acquire four new vans for employee vanpools. Costs incurred by departments to meet TDM requirements impact general fund revenues by an unknown amount. Nonparticipation in the TDM program could expose the County to fines as well as to negative publicity. BACKGROUND/REASONS FOR RECOMMENDATIONS As a major employer (Contra Costa's third largest) , the County is required by Measure C (1988) , the state-mandated Congestion CONTINUED ON ATTACHMENT: X YES SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRATOR X RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) : Jeff Smith Tom Torlakson ACTION OF BOARD ON t /J�, / 9 yS APPROVED AS RECOMMENDED OTHER _ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Orig Dept: Community Development ATTESTED /9yS Contact: Ernest Vovakis, 646-2355 PHIL BATCH LOR, CLE O cc: Phil Batchelor, CAO THE BOARD OF SUPERVISORS Val Alexeeff, GMEDA AND COUNTY ADMINISTRATOR Department Heads BY , DEPUTY Departmental Trans. Coordinators (via CDD) Regional TDM Program Managers (via CDD) Annual Report on TDM Program February 6, 1995 Page 2 Management Program, and regulations of the Bay Area Air Quality Management District (BAAQMD) to participate in transportation demand management (TDM) programs and to help its employees find alternatives to driving alone to work. Failure to participate could expose the County to fines beginning at $100 a day for each day of noncompliance, increasing to $500 per day for each worksite. Previous Board Actions The Board has previously authorized use of County vehicles as carpools, flexible work schedules, a pilot telecommuting program, and designation of on-site employee transportation coordinators at work sites of 100 or more employees. Collectively, these efforts are referred to as the County Employee TDM Program. In addition, the availability of County pool vehicles for daytime County business provides an incentive to carpool or use transit to work. 1994 Employee Transportation Survey Thirteen County buildings with an aggregate of 2800 employees conducted transportation surveys in May 1994 . The results of this survey are summarized in Exhibit A. Although the response rate of the 1994 survey showed a major improvement over the 1993 survey, only four of the thirteen buildings surveyed achieved the 1994 performance standard. ' The improvement in the response rate may be attributed to presence of on-site employee transportation coordinators (ETC's) . Coordinators from the nine County buildings which did not meet the 1994 VER were required by Air District regulations to complete a trip reduction plan which identifies the measures that will be taken at the work site to encourage more employees to use commute alternatives. Plans must be approved by the regional TDM program coordinators. 1995 TDM Program Stepped-up efforts will be needed during 1995 in order to meet the performance standard. In 1995 the VER standard will be 0. 83 and will become even more restrictive each year through 1998. Financial constraints may affect the availability of County vehicles for business use and for carpools in off-hours. To ensure that the best effort is made to avoid an assessment of fines against the County, the Committee recommends that a task force of County employee transportation coordinators (ETC's) be formed to review and evaluate current performance and develop recommendations for measures that the County may take to increase employee use of commute alternatives. This task force would be staffed by the Community Development Department and would meet several times a year, as needed. County ETC's are listed in Exhibit A. In addition, ,during 1995 CDD staff will (1) assist coordinators to implement trip reduction programs; (2) report to the Board on the evaluation of the pilot telecommuting program; and (3) work with the General Services Department to continue the provision of County vehicles for County business, carpooling and vanpooling. Two new work sites will have over 100 employees in 1995 and will be subject to trip reduction ordinances: the Social Service building in Hercules and the General Services/Public Works facility on Waterbird Way near Martinez. County worksites which are not subject to the trip reduction ordinance will continue to participate in the TDM information program and other voluntary programs such as Spare the Air and California Rideshare Week, which are coordinated by CDD. ' The BAAQMD 'vehicle employee ratio' (VER) for 1994 was 0.87 for Contra Costa County. 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