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HomeMy WebLinkAboutMINUTES - 02141995 - IO-3 TO: BOARD OF SUPERVISORS 1 .0.-3 Contra -, INTERNAL OPERATIONS COMMITTEE ;� - '. Costa FROM: l County February6 1995 �' DATE: SUBJECT: MEETING WITH THE COUNTY PROBATION OFFICER TO REVIEW THE PERFORMANCE CRITERIA, ACCOMPLISHMENTS, PROBLEM AREAS AND FUTURE DIRECTIONS FOR HIS DEPARTMENT SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ACCEPT this report from the Internal Operations Committee on its meeting with the County Probation Officer. BACKGROUND: On June 28, 1994, the Board of Supervisors, at the request of Supervisor DeSaulnier, referred to the Internal Operations Committee a request to develop a procedure which would allow the Internal Operations Committee to meet with each Department Head during the year and report on the Department' s activities . A number of Department Heads were heard in 1994 . On December 13, 1994, the Board of Supervisors referred this item to the 1995 Internal Operations Committee for the purpose of hearing from the remaining Department Heads . On February 6, 1995, we had the opportunity to meet with the County Probation Officer, Jerry Buck, his Director of Staff Services, Bill Thomas, and Linda Baker from the Juvenile Justice Commission. Mr. Buck presented the attached report to our Committee and reviewed it with us in some detail . We were very impressed with the progress Mr. Buck has been able to make in reducing his reliance on the County General Fund in recent years . The County General Fund used to account for over 90% of the Probation Budget. It now accounts for only 62% of the Department ' s Budget. The Department' s total budget is about $25 .4 million, of which about $15 . 7 million comes from the General Fund. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): �21RT! T1cC21TTTI�'U _�TT=�j ^ ACTION OF BOARD ON 1i!o-br "a r 14., 1995 APPROVED AS RECOMMENDED yX OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE XUNANIMOUS(ASSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED Contact: PHIL BATCHELOR,CLERK COHE BOARD OF cc: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR Juvenile Court Judge Lois Haight County Probation Officer BY- �- ,DEPUTY I .O.-3 -2- We all recognize that Probation has been severely hit with budget cuts in recent years, particularly in the 1992-93 fiscal year, when the Department lost about 25% of its budget. Mr. Buck talked about the relatively low level of actual supervision which is provided to adult probationers . On the juvenile side, the caseloads and ability to provide direct supervision are better, although it is still not possible to provide continuing supervision to all minors throughout their time on probation. Supervisor Rogers expressed considerable interest in the "electronic home detention" program as an alternative to confinement in the juvenile hall and discussed this program at some length with Mr. Buck. We discussed the overcrowding in the juvenile hall and the obvious need to replace the facility. Mr. Buck emphasized the importance of having a continuum of care in place with appropriate alternatives at each stage so that it is not necessary to build a new juvenile hall that is any larger than absolutely necessary. We believe that the attached report provides a great deal of important information about the outstanding work being performed by the Probation Officer and his staff. We were pleased for the opportunity to meet with Mr. Buck, Mr. Thomas and Ms . Baker and discuss our mutual interests and concerns with them. PROBATION DEPARTMENT REPORT TO INTERNAL OPERATIONS COM IITTEE FEBRUARY 6, 1995 I. Overview -- Functions, Organization, Resource Allocation The role of the Probation Officer in the administration of justice for adults and juveniles is specified in detail in the Penal Code and Welfare and Institutions Code. The County Probation Officer is a Court official appointed by and responsible to the Superior Court. The Probation Department's resources are allocated by the Board of Supervisors. In order to carry out the Department's mission, Probation must interrelate with: * The Courts and Justice Departments. * The Board of Supervisors and CAO. * The Human Services agencies. * The State of California. * Federal agencies which provide funds. A. The Probation Department's functions, generally, are: 1. To provide the courts, Criminal and Juvenile, with investigative and report services which will assist the Bench in making detention, sentencing and dispositional decisions. 2. To evaluate offenders and circumstances of their offense and make unbiased recommendations which consider community protection and opportunity for offenders to modify their behaviors and life styles. 3. To supervise probationers (adults and juveniles) in a manner which will ensure compliance with the conditions of probation. 4. To provide temporary detention of juveniles and residential treatment programs for delinquent youth. 5. To divert appropriate offenders from deeper penetration into the justice system. 6. To support delinquency prevention. 7. To provide services to victims of crime. - 2 - B. Probation's mission is one which is unique in that it is one which balances community safety, offender accountability and offender opportunity on an individualized case by case basis. C. The organization of Probation,Services is shown on charts in "Handouts". 1. The top management of the Department consists of the Chief, two Directors and an Administrative Officer. 2. There are two major divisions headed by Directors: a. Probation Field Services - Larry Leal (1) Adult Probation - Manager, John Szucs (a) Five Field Unit Supervisors. (2) Juvenile Probation - Manager, Paul Zaro (a) Six Field Unit Supervisors. (3) Four Clerical Supervisors. b. Probation Institutions and Staff Services Division - Bill Thomas (1) Juvenile Hall (2) Orin Allen Youth Rehabilitation Facility (Ranch) (3) Staff Development Manager (4) VictimMitness Services (5) Personnel Management D. Budget Allocation of Positions and Funds - FY 1994-95 1. There are 282 FTE positions allocated to Probation: a. 95 are Deputy Probation Officers 79 are Probation Counselors 43 are Clerical 32 are first level Supervisors 11 are Managers 22 are a variety of support and specialist employees - 3 - 2. Allocation of staff and gross budget expenditures are: a. Adult Probation Services 69 staff $4,085,000 b. Juvenile Probation Services 83 staff $5,243,000 C. Juvenile Hall 95 staff $6,646,000 d. Orin Allen Youth Rehabilitation Facility (Ranch) 25 staff $1,668,000 e. Placement Board and Care (Foster Care) $6,427,000 f. Special Services 8 staff $550,000 g. Administration 8 staff $626,000 II. Fiscal Resources This fiscal year our gross budget is $25,444,289. Of this $15,690,000 comes from the General Fund (62%). The rest of our fiscal resources come from other revenues: Realignment $461,000 Grants $354,000 Fees $ 336,006 State Aid 305,000 Federal Grants of Reimbursement 4,453,000 Placement Subventions (Federal/State) 3,743,000 A. Over the past three years the Probation Department budget has shifted substantial costs away from the County General Fund, primarily by accessing Federal and State funds to offset County costs. A few years; ago the - 4 - Department was 90% funded by the General Fund and now we rely on the General Fund for only 62% of our costs. This shift has allowed us to avoid cuts in the last two years following a 24% capacity reduction in FY 1992/93 and earlier cuts dating back to 1978/79. III. Workload Clientele and Service Delivery Status A. Adult Probation Services - Investigations 1. All services to the Municipal Courts were abandoned in the 1992/93 budget cuts. At present the Municipal Courts "purchase" four Deputy Probation Officers who perform minimal essential tasks as identified by each Municipal Court District. 2. Investigations and reports to the Superior Court provide minimal information for the "fast track" Court system to function. . 3. Probation also provides bail studies and limited numbers of sentencing rep orts. 4. In all, about 5,200 reports are produced each year by 17 line staff; an average of 25 reports per officer per month. B. Adult Probation Services - Supervision 1. Probation has not provided any supervision to misdemeanant probationers since September of 1992. It is estimated there are 6,000 misdemeanant probationers. 2. There are 4,161 felony level probationers in Contra Costa County as of December 31, 1994 and 51% of these are assigned to limited service monitoring caseloads of over 500 per officer. 3. While probation is the most frequent sentence given, 60-70% of all convicted, only a fraction of these offenders are held accountable for the conditions of release imposed by the Court. 4. The Probation Department has only 12-1/2 Deputy Probation Officers to actively supervise everyone on probation in the County. C. Juvenile Probation - Referrals and Investigations 1. The Probation Department receives referrals of 350 new juvenile delinquents arrested every month. - 5 - 2. In addition, 260 repeat offenders are re-referred for new offenses and probation violations every month. 3. Of these 610 investigations done monthly, 194 have been booked into Juvenile Hall and require a detention decision. 4. Ultimately, following investigation, use of alternatives and counseling, 31% of referrals we receive necessitate a Court hearing and additional investigations and reports by Probation. This occurs at a rate of 187 matters per month. D. Juvenile Probation Supervision 1. Most juvenile offenders are released on conditional probation back to their own homes, schools and communities. a. There are 1,400 juveniles on probation at any given time. b. Due to cuts in Deputy Probation Officers, it is not possible to actively supervise these 1,400 youth, so most are placed on a "service as needed" status after the first 90 days of probation. Doing this allows the Deputy Probation Officer caseload to be about 60 active cases, but there is constant turnover and "service on demand" cases often become reactive upon rearrest or other crisis. 2. Juvenile Out of Home Residential Care At any given time we also have up to 150 youth who are in residential care in unlocked facilities and foster homes: a. Group Treatment Homes 117 b. Foster Families 29 C. Other County Residential Programs 5 151 3. In addition to those delinquent youth in the community, we are responsible for another 160 residents at Juvenile Hall and 74 at the Orin Allen Youth Rehabilitation Facility (Ranch). - 6 - 4. As an alternative to Juvenile Hall deten ti n pending further hearings, minors may be released to "house arrest" home supervision under intensive monitoring for compliance to house arrest conditions. Caseloads may not exceed 10 per counselor. Over the course of a year 600 youth are released to home supervision and over 80% fully comply with conditions and are not redetained. At any given time 30 to 40 youth are on home supervision status. Electronic monitoring of juveniles as an alternative to Juvenile Hall detention was approved by the Board on Uanuary 24, 1995 and will be instituted in a few weeks as soon as a staff person is selected and trained. Up to 15 minors who would otherwise be in Juvenile Hall will be placed on electronic monitored status, using the same equipment and technology as is used by our Sheriffs Department for adults. E. Community Services Program About 1,000 juvenile offenders per year are sentenced to perform supervised community service in weekend work crews. Work is performed by way of contracts between Probation and other governmental entities, such as the East Bay Regional Parks, School Districts and the Public Works Department. Contracts help pay part of the cost to transport and supervise the program. F. Juvenile Hall A third of the Department's employees and a fourth of our budget is consumed by the operation of the Juvenile Hall. All juvenile offenders (under age 18) who are in need of locked confinement are subject to Juvenile Hall admission. Many are released after initial investigation or consideration for alternatives to detention. 1. In 1994, 2069 youth were admitted to Juvenile Hall and the average length of stay was 29 days. The capacity)of Juvenile Hall is 160 and the average population in 1994 was 154, but there were 131 days when the population was above 160. 2. Fifty percent of the Juvenile Hall population are youth who have already been to Court and are awaiting placement elsewhere (foster home, Ranch or CYA). 3. The Juvenile Hall resident population are from: - 7 - West County 46% East County 28% Central County 21% Other 5% 4. In comparing Contra Costa County Juvenile Hall size and use with other counties, we have fewer beds and lower admissions and average daily populations rates per 100,000 population than average. Prior to adding 20 beds in January, 1994, this disparity was even more evident. G. Boys' Ranch The Orin Allen Youth Rehabilitation Facility (nee Byron Boys' Ranch) is the only Department run residential correctional program. In the past, locked treatment programs for boys and girls were operated at the Juvenile Hall building, but these were unfunded in 1989 and 1990 by the Board of Supervisors.. All juveniles admitted to the Ranch are committed there by the Juvenile Court in one of three programs: (1) 60 day (28%); (2) 6 month (53%); or (3) 9 month (19%). The average stay is about four months. Boys committed are from: West County (53%), Central County (14%), East County (33%). IV. Performance Indicators / Outcomes A. Adult Probation Services 1984 1992 Change 1. Felonious offenders sentenced to probation or probation with jail time 402 1343 + 941 2. % of convicted felons sentenced to probation 50.5% 69.8% 1984 1993 Change 3. Superior Court probationers supervised 1025 3948 +2923 4. % of probationers revoked 13% 22% - 8 - B. Juvenile Probation 1984 1993 Change 1. Juveniles arrests and referred to Probation 5374 4013 -1361 2. Juvenile petitions filed 2511 2242 - 269 1984 1994 Change 3. Juveniles under supervision 1690 .1550 - 140 4. Juveniles in foster care 157 151 - 6 C. Juvenile Hall 1984 1994 Change Admissions 2545 2069 - 476 Average Daily Population 97 154 + 57 D. Boys' Ranch 1984 1994 Change Admissions 303 402 + 99 Average Daily Population 62 71 + 9 E. Residential Bed Capacities for Juveniles 1984 1994 Change Juvenile Hall 120 160 + 40 Boys' Center 20 0 - 20 Girls' Center 20 0 - 20 Boys' Ranch 64 _ 74 + 10 224 234 + 10 F. Personnel Resources 1984 1993 Change Sworn Law Enforcement 1511 1896 + 26% Prosecuting Attorneys 62 68 + 7% Public Defender Attorneys 43 60 + 40% Superior Court Judges 15 17 + 13% Deputy Probation Officers 169 100 - 41% V. Challenges Faced by the Probation Department With each passing year since 1978, the County's growth, the social and public safety issues, and the loss of resources have all surpassed the Department's capability of - 9 - maintaining even a status quo level of service. Many mandates go unmet, many valued services no longer exist, and what services are provided are less effective. Probation services have been disproportionately reduced during an era when response to drugs and violence has been one of punishment and incarceration. Our preventative services have been waived and abandoned, leaving only a small ability to respond only to those who pose an immediate threat and who are also least amenable to behavior modification. Our most pressing challenge is to respond to the need for offender accountability and community protection. Most adults convicted of serious crimes are released with little or no ability for our Department to monitor, supervise or enforce�the conditions of their release. Juveniles who are most amenable to corrective assistance and guidance get the least help from Probation as we process, reprocess and incarcerate chronic, repeat, dangerous offenders. Our inadequate Juvenile Hall is filled beyond its capacity much of the time with children who kill, engage in gang activity, are_severely disturbed and by the back up of adjudicated delinquents awaiting openings in other crowded facilities, including our Ranch, group homes and the California Youth Authority. As an agency, we are frustrated, our staff are discouraged and there is little or no energy left to be creative and entrepreneurial when the volume of work is endless and resource tools lacking. VI. Future Directions A. Juvenile Hall and the Continuum of Care Initiative A major capital project, yet unfunded, to replace the County's outdated and undersized Juvenile Hall must be addressed. The size and use of locked detention can be minimized without jeopardizing public safety or the welfare of minors, but full implementation of the programs and projects described in the Continuum. B. Regional, Intercounty Relationships and Collaboration The East Bay Public Safety Corridor Project will demonstrate the value and efficiency of inter urisdictional approaches to prevention and care. The concept should be applied toward other neighboring communities as well. - lo - c. o -C. Reduced Reliance Upon the County General Fund Maintaining eligibility and access to Federal and State funds will continue to be critical for Probation in order to avoid any further loss of resources. D, A blend of early intervention and preventative services, coupled with community protection from predatory offenders, will be a paramount challenge in the next five years. E. Leadership The leadership in Probation is changing as the managers reach and enter well earned retirement. New blood, new ideas and energy will create exciting and effective approaches to the delivery of Probation services. GSB:ds j 12/ProbDpt.wp i HANDOUTS 1. Department Mission, Goals and Objectives - Policy Bulletin No. 2 I Department Organizational Charts 3. Program Budget Table - FY 1994-95 4. Quarterly Report Fiscal Status, Year to Date 12/31/94 5. Fact Sheet 6. 1994 Workload Data 7. Juvenile Hall Population Status Report - 1/20/95 8. OrinAllen Youth Rehabilitation Facility 1994 Statistics CONTRA COSTA COUNTY BULLETIN NO. : 2 PROBATION DEPARTMENT SECTION: POLICY REPLACES : Policy #2 , 7/85 DIVISION: ADMINISTRATIVE ISSUED: July 1 , 1991 SUBJECT: Department Mission and Objectives I . It is the mission of the Probation Department to: A. Conduct investigations as required by law or direction of the Court and to make assessments and recommendations for the Courts . B. Provide sentencing options to the Courts which carry out sanctions, hold offenders accountable and afford offenders opportunities to be law abiding. C. Enforce court orders related to sentences and conditions of probation. D. Deliver services which deter criminal or delinquent behaviors by persons under the jurisdiction of the Probation Officer. II . Probation Department Objectives The Department' s objectives are to provide the highest quality services possible within the constraints of resources made available. The Department will endeavor to meet its objectives by conducting the following functions . A. Conduct investigations which provide the Courts with reliable background information gathered through sound investigative techniques and reports appropriate to the matter at hand. B. Evaluate offenders and the circumstances of the offense which lead to credible recommendations that consider protection of the community and opportunity and encouragement to offenders to modify their behaviors and lifestyles . C. Supervise probationers in a manner which provides community protection and rehabilitation opportunities for offenders . D. Provide detention and residential programs for youth in need of shelter, control and rehabilitation. E. When appropriate, divert offenders from further penetration into the Justice System. ADMINISTRATIVE DIVISION - POLICY BULLETIN NO. 2 - Page 2 F. Provide expertise in crime and delinquency prevention to other agencies and organizations which have an interest in reducing crime. G. Provide services to victims and witnesses of crime . III . Function Objectives To attain its mission and general objectives , the Department is functionally organized as follows : A. Adult Probation Services provide investigative and supervision services regarding adult offenders pursuant to the provisions of law and directions of the Courts . B. Juvenile Probation Services receive, screen and process juveniles referred, investigate matters for the Juvenile Court and other Superior Court Departments dealing with minors , supervise juveniles released under probation, and provide other functions pursuant to law or direction of the Court . C . Juvenile Institutional Services provide detentionand residential care facilities and alternatives to residential care in accordance with the law and the needs of the Juvenile Court. D. Special Services provide staff training, services to victims and witnesses , coordination of volunteer services , and psychological assessments to enrich Probation Services . E. Administrative Services provide policy direction, coordination, resource allocation and ancillary staff to maximize opportunity to accomplish the Department ' s mission. IV. Comment As an essential component of the Justice System, the purpose and objectives of the Probation Department are in harmony with and supportive of the entire system. The Justice System enforces standards of conduct necessary to protect life and property while providing due process protection to the accused. Probation protects the community by the delivery of services which provide a balance of enforcement activity and supportive casework. In this manner, offenders are held accountable and are also provided opportunities to be law abiding. ADMINISTRATIVE DIVISION - POLICY BULLETIN NO. 2 - Page 3 The Probation Department serves the Courts, the community and offenders . Where conflict may arise between them, the Department will be guided by ( 1 ) the Court, ( 2) State statutes , (3 ) protection of the community, and ( 4 ) the best interests of the offender, in that order. V. A Balanced Approach to Delivery of Probation Services : Each offender assessed or .supervised by Probation should be viewed individually, taking into consideration a balance between holding offenders accountable and providing them with opportunities to be law abiding. In this manner the services given can best provide overall protection to the community. The relative weight or emphasis placed on accountability, opportunity and community safety will vary from case to case. Community Safety: The public has a right to a safe and secure environment. Offender Accountability: Offenders should be held accountable for their offense in ,an appropriate manner, including punishment, loss of freedom or other penalties . Offender Opportunity: Offenders coming under the jurisdiction of the Probation Department should be provided opportunities to become more productive, responsible and law abiding. Probation o t � a� Services > kk O Community Safety VI . Resources and Staff : The Probation Department does not have sufficient resources to effectively carry out its mission and pursue its objectives . Due to this chronic condition, it has become necessary to curtail delivery of certain services and programs in order that those services and programs which ADMINISTRATIVE DIVISION - POLICY BULLETIN NO. 2 - Page 4 remain are delivered in a responsible manner. If resources are further limited or do not keep pace with workload growth, this policy direction will continue in order to avoid, as much as possible, imposing unrealistic expectations upon staff . It is recognized that in order to make optimum use of resources the Department reliesupon the skills, experience, judgment and dedication of its employees toward the attain- ment of quality services and products in its day to day operation. APPROVED BY: GERALD S . 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Year to Date Approp. Fiscal 1994-95 12/31/94 Expended EXPENDITURES Dept. Budget Total $25,444,287 $11,473,207 45% Salaries $16,630,076 $8,503,315 51% Services& Supplies $8,814,211 $2,969,892 34% Administrative Services $860,209 $492,411 57% Salaries $730,033 $399,332 55% Services& Supplies $130,176 $93,079 72% Field Services $8,843,903 $4,324,367 49% Salaries $7,865,475 $4,042,934 51% Services & Supplies $978,428 $281,433 29% Juvenile Hall $6,660,955 $3,353,562 50% Salaries $5,628,075 $2,765,938 49% Services& Supplies $1,032,880 $587,624 57% Boys' Ranch $1,684,335 $898,566 53% Salaries $1,472,842 $802,728 55% Services& Supplies $211,493 $95,838 45% REVENUES (Total) Total $9,754,223 $4,286,519 44% Realignment (AB 90) $460,920 $147,177 32% Grants $354,000 $202,933 57% SB 924 $90,000 $35,812 40% Probate $175,000 $68,690 39% Weekend Work Program Fees $91,320 $47,810 52% State Aid Meal.Subvention& Misc. $215,000 $112,209 52% Title IV-A $3,341,653 $1,680,315 50% Title IV-E $1,111,454 $830,177 75% Placement (Federal) $1,370,045 $303,990 22% Placement (State) $2,372,588 $445,686 19% Cost of Probation $70,000 $40,890 58% QUARTERLY WORKLOAD AND STAFFING DIVISION REPORT DIVISION: ADULT QUARTER ENDING: Month DECEMBER Year 1994 AVERAGE MONTHLY WORKLOAD AND STAFFING: 1. Division workload in service hours: 6 , 786 2 . Positions needed to meet workload at designated standard: 54 . 23 3 . Measured DPO positions (FTE) filled: 38 . 50 4 . Difference between staff needed and positions (FTE) filled:, 15 . 73 MONTH OCTOBER, NOVEMBER, DECEMBER YEAR 1994 ADULT INVESTIGATION Present This Quarter Quarter Last Year Number Number SUPERIOR COURT: PSI 75 26 PREPLEA 1 , 108 1 ,250 DIVERSION 0 4 BAIL 103 54 SUPPLEMENTALS/UPDATES 35 42 TOTAL 1 , 321 1 , 376 STAFF DPOs ASSIGNED TO INVESTIGATION END OF QUARTER 17 ADULT SUPERVISION End of This End of This Quarter Quarter Last Year Number Number TOTAL CASES (PEOPLE) ON SUPERIOR COURT FORMAL PROBATION I. LSC/CAPS CASES 2, 125 1, 938 2. REGULAR SUPERVISION 2, 036 1 , 931 TOTAL CASES 4, 161 3, 869 TOTAL CASES (PEOPLE) BY CLASSIFICATION END OF QUARTER (exclusive of LSC/CAPS) : MAXIMUM 664 MODERATE 992 MEDIUM 104 MINIMUM 20 ADMINISTRATION 8 PLACEMENT CASES 47 UNCLASSIFIED 77 NEW 160 STAFF DPOs ASSIGNED TO SUPERVISION END OF QUARTER: Regular Supervision 17 . 5 LSC/CAPS 4 adltstat.doc MONTH Oct - Nov - Ipc YEAR_IAQd JUVENILE DIVISION This This Quarte- - Quarter _ Last Year A. Juvenile Referrals Non-Cust/Gust Non-Cust/Cust New Cases 758/ 83 694/165 Re-referrals 272/437 304/518 Original Petitions w-rpt/wo rpt 279/ 20 303/ 74 Supplemental Petitions 192/ 37 175/ 69 End of End of Quarter Quarter Last Year B. Juvenile Supervision In Community (non-placement) 1468 1480 Placement -(in Foster Care) , JH 192 16 C. Staff DPO' s Assianed: 34,8 This This Quarter Quarter __La s t' Year D. Civil Conservatorshin: Pre-Appointment 27 51 ( # cases ) Review 1,410 108 _( #-. cases ) Guardianship 46 83 ( # cases) Contested Guardianship d 6 ( # cases) Additional Supplemental Hours 18 84.5 (Hours) Abandonment Reports 9 12 ( # Cases ) Supplemental Hours 2 11 (Hours) E. Staff DPO' s Assianed: 5.5 This This Quarter Quarter _ Last Year F. Home Supervision Cases Received 167 168 Caseload End of Quarter 37 NIA Re-detained (one law violation) 38 32 G. Community Service Juveniles Assigned 216 206 Person/Days Work _197 1250 INSTITUTION SERVICES QUARTERLY STATISTICS MONTH October-November-December YEAR 1994 I. JUVENILE HALL QE 12/31/94 PREY. QUARTER QE 12/31/93 ADMITTED 506 500 580 AVERAGE DAILY POPULATION 156.02 162.2 125.2 CHILD CARE DAYS 14,351 14,921 11,514 II. BOYS' RANCH CASES SCREENED 85 85 68 CASES ACCEPTED 67 68 61 ADMITTED: 30 DAY - 1 - 90 DAY 1 - - 60 DAY 22 29 22 6 MONTHS 57 55 5 5 MONTHS - - 9 MONTHS 21 15 19 OTHER - - - TOTAL 101 100 99 AVERAGE DAILY POPULATION 70 69 69 III. COMMUNITY SERVICE PROGRAM A. JUVENILES COMMITTED FORMAL 154 139 124 INFORMAL 62 11 82 TOTAL 216 251 206 B. TOTAL PERSON/DAYS WORKED 1197 1360 1250 quarter.doc Accounting BUDGET #0308 - PROBATION DEPARTMENT 12/31/94 ALLOCATED CLASSIFICATION FILLED VACANCIES 1 Accounting Technician 1 0 1 Administrative Services Officer 1 0 2 Children' s Services Clerk Specialist 2 0 5 Clerical Supervisor 5 0 13 Clerk-Experienced Level 11 2 23 Clerk-Senior Level 23 0 5 Clerk-Senior Level - Lead Specialist 5 0 2 Cook 1 1 1 County Probation Officer 1 0 5 Custodian II 5 0 1 Custodian I 0 1 89 Deputy Probation Officer III 89 0 1 Executive Secretary 1 0 3 Institutional Services Worker 3 0 3 Institutional Supervisor II 3 0 10 Institutional Supervisor I 10 0 2 Juvenile Institution Superintendent 2 0 4 Lead Cook 4 0 1 Prob . Comm. Svcs . Prog. Supervisor 1 0 74 Probation Counselor III 71 3 1 Probation Counselor II 1 0 9 Probation Counselor I 9 0 2 Probation .Division Director 2 0 4 Probation Manager 4 0 12 Probation Supervisor I 12 0 2 Storekeeper 2 0 1 Storeroom Clerk 1 0 2 Victim/Witness Assistance Prog. Spec . 2 0 279 272 7 1 Clerk-Senior Level P/T 1 0 1 Clerk-Experienced Level P/T 1 0 6 Deputy Probation Officer III P/T 6 0 1 Institutional Services Worker P/T 1 0 2 Probation Counselor I P/T 2 0 1 Probation Counselor II P/T 1 0 5 Probation Counselor III P/T 5 0 17 (10 . 2) 17 (10 . 2) 0 296 TOTAL AUTHORIZED POSITIONS 289 7 FTE (289 . 2) (282 . 2) (7 . 0) pers .doc/qr ORG. #3120 - JUVENILE HALL 12/31/94 ALLOCATED CLASSIFICATION FILLED VACANCIES 1 Juvenile Institution Supt . 1 0 1 Probation Manager 1 0 3 Institutional Supervisor II 3 0 7 Institutional Supervisor I 7 0 1 Supervising Clerk 1 0 2 Clerk-Senior Level 2 0 2 Clerk-Experienced Level 2 0 49 Probation Counselor III 49 0 2 Probation Counselor II 2 0 9 Probation Counselor I 8 1 1 Lead Cook 1 0 2 Cook 1 1 1 Storekeeper 1 0 1 Storeroom Clerk - 1 0 5 Custodian II 5 0 1 Custodian I 0 1 3 Institutional Service Worker 3 0 91 TOTAL FULL-TIME POSITIONS 88 3 2 Probation Counselor III P/T 2 0 2 Probation Counselor I P/T 1 1 1 Institutional Services Worker P/T 1 0 5 TOTAL PART-TIME POSITIONS 4 1 (3 .4) (2 . 9) ( . 5) 96 TOTAL ALLOCATED POSITIONS 92 4 (94 .4) (90 . 9) (3 . 5) jh.doc/qr ORG. #3160 - BOYS' RANCH 12/31/94 ALLOCATED CLASSIFICATION FILLED VACANCIES i Juvenile Institution Supt . 1 0 3 Institutional Supervisor I 3 0 14 Probation Counselor III 14 0 3 Lead Cook 3 0 1 Storekeeper 1 0 1 Clerk-Experienced Level 0 1 1 Deputy Probation Officer III _ 1 0 24 TOTAL FULL-TIME POSITIONS 23 1 1 Clerk-Senior Level P/T _ 1 0 1 TOTAL PART-TIME POSITIONS 1 0 25 TOTAL ALLOCATED POSITIONS _ 24 1 FTE (24 . 8) (23 . 8) (1 . 0) ORG. #3041 - HOME SUPERVISION 12/31/94 ALLOCATED CLASSIFICATION FILLED VACANCIES 4 Probation Counselor III 4 0 4 TOTAL FULL-TIME POSITIONS 4 0 4 TOTAL ALLOCATED POSITIONS 4 0 byron.doc/qr ORG. #3085 - COMMUNITY SERVICE PROGRAM 12/31/94 ALLOCATED CLASSIFICATION FILLED VACANCIES 1 Prob. Community Svcs . Prog. 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Adult Probation Investigations Pre Plea Reports 4, 637 Probtaion Sentencing Reports 229 Bail Reports 324 Supplemental Reports 130 Diversion Reports 6 Total 5, 326 II . Adults Under Supervision December 31, 1994 (Superior Court felony offenders only) Limited Service/Computer Assisted Caseload 2 , 125 (510) By 4 DPOs @ 531/officer Actively Supervised Cases 2 , 036 (490-o ) By 12 . 5 DPOs @ 144/officer Total 4, 161 Overall Average Caseload = 213/DPO III . Juvenile Referrals and Petitions Non-Custody Custody Total A. New Referrals 3 , 685 465 4, 150 Re-Referrals 1, 238 1 , 867 3 , 105 Total Referrals 4, 923 2 , 332 7, 255 B. Petitions Filed Original Petitions 1, 412 Supplemental Petitions 830 Total 2, 242 (310-. of Referrals) IV. Juvenile Supervision December 31, 1994 In-Home* 1, 468 Placement Out of Home 192 Total 1, 660 *In-home supervision active for first 9.0 days only. Average caseload per DPO is 60 at any given time . V. Home Supervision Mar Jun Sep Dec 600 Cases - Placed in 169 147 117 167 113 Redetained 34 16 25 38 VI . Community Service Mar Jun Sep Dec 975 Juveniles Assigned 257 251 251 216 VII . Juvenile Hall Admitted 2, 069 Average Daily Population 154 Days Over Capacity 131 VIII . Ranch Admitted - 402 60 Day Commitments 113 6 Months Commitments 214 9 Months Commitments 75 Average Population - 71 Resident Home Community West County 215 (536) East County 131 (336) Central County 56 (146) jl2/pdwkld.wp Irobation DepartmentGerald S. Suck Contra County Prooation Ctficer dMinistrative Offices Costa ) C, ,las Drive,Suite 201 iartinez.California 94553-8500 County 10)313-4180 10)313-4191 FAX CORRECTED h Date: Judge Lois Haight, ani 1/20/95 Superior Court, Dept . 10 Gerald S . Buck, Subject: Juvenile Hall Population . County Probation Officer Status Report I last reported on the status of the Juvenile Hall population October 31, 1994 . As we are now able to report on all of calendar year 1994 and since we 've just received the statewide report on 19921 Juvenile Hall populations, I thought it would be timely to provide you with another report . In January, 1994 the rated capacity increased to 160 beds with the - L - opening of the Tamalpais living unit on January 20, 1994 . Since that time there were 131 days in 1994 when the capacity was exceeded 36*1 of all days last year. The average population by month was as follows : Averaae Range Days Over Can . January 137 Ill - 162 9 February 143 133 - 169 3 March 149 134 - 169 3 April 149 140 - 159 0 May 155 137 - 171 9 June 162 147 - 174 is July 162 152 - 169 23 August 166 154 - 179 25 September 159 153 - 168 11 October 158 150 - 171 10 November 160 137 - 175 17 December ISO 104 - 164 6 ------- -------- Total 154 104 - 175 131 (3601) Since January, 1995 through January 17, 1995 , the average population has been 141 and there have been no days over capacity. I have used the statewide data to do some comparative illustrations of bed capacity, bed use and admissions to juvenile halls in 17 counties . A table is attached. Judge Lois Haight -2- 1/18/95 Among these counties , Contra Costa' s beds available per 100 , 000 ranked sixth with five counties having fewer beds/capita and eleven counties with more beds/capita in 1992 . When comparing Contra Costa' s present capacity with that of other counties in 1992 , Contra Costa is ranked seventh. In comparing Average Daily Populations/100, 000 in 1992, Contra Costa ranked sixth with five counties having lower average daily populations . When using the 1994 Contra Costa County average daily population, the ranking is seventh with six counties having a lower ADP/100, 000 population and ten with a higher 1992 .ADP/100, 000 population. In comparing admissions rate, Contra Costa County ranked fifth in 1992 with only four counties having a lower admissions rate . The 1994 rate of Contra Costa Coun-.y admissions dropped and when compared to 1992 admissions elsewhere, Contra Costa County ranked third with only two counties rav=ng a lower rate of admissions . Conclusions and Observatic^s In 1992 , when comparing Contra Costa County to other counties, this County' s juvenile hall bed capacity, bed use and admissions were all in the below average area. When 20 beds were added in January, 1994, Contra Costa County' s ranking comparison with 1992 data changed predictably, however, our bed capacity remains below average, our bed use sligh=ly above average and our admissions well below average . GSB :ds Attachment CC : George Roemer Julie Enea Paul Zaro Dave Grossi jiz/j �FQ p 6 i p;O N r•1 w 00 r 01 ri V.co (N 0% c00 00) 01 cc Q' II r- I O r♦ rNO v %DN MOMN wr, r•i m r-1 (- a) v + •O M VI VI UI tD V' V• CID ko (In MN Mr•1 NN LJO I N 1 N ro r•1 q � > P, v FC 14 1 1 1 1 � I I 1 1 A W u1 r•1 M 01 r•1 00 CO cD [' M ri W M o r- �.D o I 01 I E-1N m 001 O %D C un mmW rlN V1 ;m C% -W r-4 [-� %D rn 1 O M 1, C` co co W (3 01 N H N w U1 1 O I r-1 N kD M VI M ri 1•1 10 10 C N V• V' N U1 UI U1 1 N I ry I 1 I , 1 I 1 1 1 I 1 I 134 \ 1 1 N o 04 1 CALL W 0) m M w Mw co r O nMm Hrn a Lnq I I m a% I . . . . . . . . . . . . . FL 14r-I O Vr 01 N co O co (n w w O r••I m M N N M O N - (� \O r•1 r-I H rl M r•I r-I r-I N N N rti ry r-I ri r-I r-I 4.1 c0 1 r•i I L4 C N ro ri I > a C 1 I 1 1 1 I En W w w (, U101ON U1 O co 01 U1 U1 MU) �r I-I D. N w m N Ul �D c0 w O V' N qr r-I m C IT C I Ul 1 E- Q ri N r1 r-I N M ri r-1 N r`1 M M r- ri N FL' I I u ri 1 I 1 1 04 ri a 1 I • I 1 a I I O 1 W M M r- w m rl to M 01 w M tD N C O a• U1 a% I tD 1 a \ a) 11 1--I m0 w 10 LS rn* rl, 0700' ONMNN UI NN V' U1 LA 1� 1 W 1 O .-1 N H N M H N N N N N N r r-I r-I r-1 ri a) I r-1 I W W O L O � p ,>n 0. N I 1 O by 1 1 r••I I 1 1 1 1 1 1 1 1 1 Cf) 1 1 NA o coNm%D O co 01 wen m 1` . c>' r-1 VI a 1 0 1 01 W V' U1M100% r_ ri NU1rMQ% n 0rnC- w m Q H M'r•1 r••1 r-4 r•I M N r1 r 4 N N M M V 1 r-1 1 ri 1 1 `.0 r•1 I 1 h I , 1 1 1 1 I 1 1 1 1 2 1 I 00 0 0 0 0 0 0 0 0 0 0 0 0 O C O O 1 O I N O 0 0 0 0 0 0 000000 O O O O + O , FM N Mvv ,r wr- r, ri U101 iDw 0000 cr N 1 .] r-1 01 01 N 0\ N r- U1 U1 ri O cc U1 ,'7 rti kD M C 00 r•i r� r-1 l- N V' h M (- O w h 01 1 lD 1 GL 00 M (, w UiMC Ul r-I 1` %D M Ul (l W U1H I m o - _ _ I I G r i ri ri ri r 1 N N 01 1 1 1 I , 1 1 1 0 1 0 c (a u LJ U) c b (n El) •ra ri N 0 N 0 u 0 z la LJ Q) ro 0 0) o u ca� ar H oc rn Q) ua I g (3 (0 iJ (13 u ((L) •rl 14 ro a) 1 D1 1 ra '(� F+ (130 0 m E o (a (1) w•ri a) c 1 ro s 1 �• s4 c E ro ro c s4 M z A }4 11 1 "u L E (t 0 W to U1 c N C (3 C C C-4 c c u w Y4 > 0 0 ri ro ft ro 0 0 ro (a �4 a)•r1 la a) ro �I 0 1 0 1 u u 4cnU) cnmCn mmCL. xDsm > m0a 1 u I CONTRA COSTA COUNTY BOYS RANCH 1994 STATISTICS TOTAL ADMITS 402 TOTAL ADMITS FROM: NEW 269 CENTRAL COUNTY 56 RECOMMITS 133 EAST COUNTY 131 COMPLETED 256 WEST COUNTY 215 ! 3 j RUNAWAYS 17 REQUEST RETURN J.H. 0 AVERAGE YEARLY POPULATION: 70.88 OTHER 34 DISCIPLINARY REMOVALS 95 60 DAY PROGRAM (1-30 DAY / 1-90 DAY) TOTAL ADMITS 113 NEW 93 RECOMMITS 20 COMPLETED 87 RUNAWAYS 2 DISCIPLINARY REMOVALS 17 REQUEST RETURN J.H. 0 OTHER 3 (HOME SUPERVISION 2) (PLACEMENT 1) 6 MONTH PROGRAM (1-5 MONTH PROGRAM) TOTAL ADMITS 214 NEW 144 RECOMMITS 70 COMPLETED 137 RUNAWAYS 7 DISCIPLINARY REMOVALS 52 REQUEST RETURN J.H. 0 OTHER 21 (HOME SUPERVISION 18) (COURT RELEASE 3) 9 MONTH PROGRAM TOTAL ADMITS 75 NEW 32 RECOMMITS 43 COMPLETED 32 RUNAWAYS 8 DISCIPLINARY REMOVALS 26 REQUEST RETURN J.H. 0 OTHER 10 (HOME SUPERVISION 9) (COURT RELEASE 1) RUNAWAY BREAKDOWN: INSTITUTION 14 HOME VISIT 2 OTHER 1