HomeMy WebLinkAboutMINUTES - 02141995 - IO-3 TO: BOARD OF SUPERVISORS 1 .0.-3 Contra
-,
INTERNAL OPERATIONS COMMITTEE ;� - '. Costa
FROM: l
County
February6 1995 �'
DATE:
SUBJECT: MEETING WITH THE COUNTY PROBATION OFFICER TO REVIEW THE PERFORMANCE
CRITERIA, ACCOMPLISHMENTS, PROBLEM AREAS AND FUTURE DIRECTIONS FOR
HIS DEPARTMENT
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT this report from the Internal Operations Committee on its
meeting with the County Probation Officer.
BACKGROUND:
On June 28, 1994, the Board of Supervisors, at the request of
Supervisor DeSaulnier, referred to the Internal Operations
Committee a request to develop a procedure which would allow the
Internal Operations Committee to meet with each Department Head
during the year and report on the Department' s activities . A
number of Department Heads were heard in 1994 . On December 13,
1994, the Board of Supervisors referred this item to the 1995
Internal Operations Committee for the purpose of hearing from the
remaining Department Heads .
On February 6, 1995, we had the opportunity to meet with the County
Probation Officer, Jerry Buck, his Director of Staff Services, Bill
Thomas, and Linda Baker from the Juvenile Justice Commission. Mr.
Buck presented the attached report to our Committee and reviewed it
with us in some detail .
We were very impressed with the progress Mr. Buck has been able to
make in reducing his reliance on the County General Fund in recent
years . The County General Fund used to account for over 90% of the
Probation Budget. It now accounts for only 62% of the Department ' s
Budget. The Department' s total budget is about $25 .4 million, of
which about $15 . 7 million comes from the General Fund.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): �21RT! T1cC21TTTI�'U _�TT=�j ^
ACTION OF BOARD ON 1i!o-br "a r 14., 1995 APPROVED AS RECOMMENDED yX OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
XUNANIMOUS(ASSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
Contact: PHIL BATCHELOR,CLERK COHE BOARD OF
cc: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
Juvenile Court Judge Lois Haight
County Probation Officer
BY- �- ,DEPUTY
I .O.-3
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We all recognize that Probation has been severely hit with budget
cuts in recent years, particularly in the 1992-93 fiscal year, when
the Department lost about 25% of its budget.
Mr. Buck talked about the relatively low level of actual
supervision which is provided to adult probationers . On the
juvenile side, the caseloads and ability to provide direct
supervision are better, although it is still not possible to
provide continuing supervision to all minors throughout their time
on probation.
Supervisor Rogers expressed considerable interest in the
"electronic home detention" program as an alternative to
confinement in the juvenile hall and discussed this program at some
length with Mr. Buck. We discussed the overcrowding in the
juvenile hall and the obvious need to replace the facility. Mr.
Buck emphasized the importance of having a continuum of care in
place with appropriate alternatives at each stage so that it is not
necessary to build a new juvenile hall that is any larger than
absolutely necessary.
We believe that the attached report provides a great deal of
important information about the outstanding work being performed by
the Probation Officer and his staff. We were pleased for the
opportunity to meet with Mr. Buck, Mr. Thomas and Ms . Baker and
discuss our mutual interests and concerns with them.
PROBATION DEPARTMENT REPORT
TO INTERNAL OPERATIONS COM IITTEE
FEBRUARY 6, 1995
I. Overview -- Functions, Organization, Resource Allocation
The role of the Probation Officer in the administration of justice for adults and
juveniles is specified in detail in the Penal Code and Welfare and Institutions Code.
The County Probation Officer is a Court official appointed by and responsible to the
Superior Court. The Probation Department's resources are allocated by the Board of
Supervisors.
In order to carry out the Department's mission, Probation must interrelate with:
* The Courts and Justice Departments.
* The Board of Supervisors and CAO.
* The Human Services agencies.
* The State of California.
* Federal agencies which provide funds.
A. The Probation Department's functions, generally, are:
1. To provide the courts, Criminal and Juvenile, with investigative and
report services which will assist the Bench in making detention,
sentencing and dispositional decisions.
2. To evaluate offenders and circumstances of their offense and make
unbiased recommendations which consider community protection and
opportunity for offenders to modify their behaviors and life styles.
3. To supervise probationers (adults and juveniles) in a manner which will
ensure compliance with the conditions of probation.
4. To provide temporary detention of juveniles and residential treatment
programs for delinquent youth.
5. To divert appropriate offenders from deeper penetration into the justice
system.
6. To support delinquency prevention.
7. To provide services to victims of crime.
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B. Probation's mission is one which is unique in that it is one which balances
community safety, offender accountability and offender opportunity on an
individualized case by case basis.
C. The organization of Probation,Services is shown on charts in "Handouts".
1. The top management of the Department consists of the Chief, two
Directors and an Administrative Officer.
2. There are two major divisions headed by Directors:
a. Probation Field Services - Larry Leal
(1) Adult Probation - Manager, John Szucs
(a) Five Field Unit Supervisors.
(2) Juvenile Probation - Manager, Paul Zaro
(a) Six Field Unit Supervisors.
(3) Four Clerical Supervisors.
b. Probation Institutions and Staff Services Division - Bill Thomas
(1) Juvenile Hall
(2) Orin Allen Youth Rehabilitation Facility (Ranch)
(3) Staff Development Manager
(4) VictimMitness Services
(5) Personnel Management
D. Budget Allocation of Positions and Funds - FY 1994-95
1. There are 282 FTE positions allocated to Probation:
a. 95 are Deputy Probation Officers
79 are Probation Counselors
43 are Clerical
32 are first level Supervisors
11 are Managers
22 are a variety of support and specialist employees
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2. Allocation of staff and gross budget expenditures are:
a. Adult Probation Services
69 staff
$4,085,000
b. Juvenile Probation Services
83 staff
$5,243,000
C. Juvenile Hall
95 staff
$6,646,000
d. Orin Allen Youth Rehabilitation Facility (Ranch)
25 staff
$1,668,000
e. Placement Board and Care (Foster Care)
$6,427,000
f. Special Services
8 staff
$550,000
g. Administration
8 staff
$626,000
II. Fiscal Resources
This fiscal year our gross budget is $25,444,289. Of this $15,690,000 comes from the
General Fund (62%). The rest of our fiscal resources come from other revenues:
Realignment $461,000
Grants $354,000
Fees $ 336,006
State Aid 305,000
Federal Grants of Reimbursement 4,453,000
Placement Subventions (Federal/State) 3,743,000
A. Over the past three years the Probation Department budget has shifted
substantial costs away from the County General Fund, primarily by accessing
Federal and State funds to offset County costs. A few years; ago the
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Department was 90% funded by the General Fund and now we rely on the
General Fund for only 62% of our costs. This shift has allowed us to avoid
cuts in the last two years following a 24% capacity reduction in FY 1992/93
and earlier cuts dating back to 1978/79.
III. Workload Clientele and Service Delivery Status
A. Adult Probation Services - Investigations
1. All services to the Municipal Courts were abandoned in the 1992/93
budget cuts. At present the Municipal Courts "purchase" four Deputy
Probation Officers who perform minimal essential tasks as identified by
each Municipal Court District.
2. Investigations and reports to the Superior Court provide minimal
information for the "fast track" Court system to function. .
3. Probation also provides bail studies and limited numbers of sentencing
rep orts.
4. In all, about 5,200 reports are produced each year by 17 line staff; an
average of 25 reports per officer per month.
B. Adult Probation Services - Supervision
1. Probation has not provided any supervision to misdemeanant
probationers since September of 1992. It is estimated there are 6,000
misdemeanant probationers.
2. There are 4,161 felony level probationers in Contra Costa County as of
December 31, 1994 and 51% of these are assigned to limited service
monitoring caseloads of over 500 per officer.
3. While probation is the most frequent sentence given, 60-70% of all
convicted, only a fraction of these offenders are held accountable for the
conditions of release imposed by the Court.
4. The Probation Department has only 12-1/2 Deputy Probation Officers
to actively supervise everyone on probation in the County.
C. Juvenile Probation - Referrals and Investigations
1. The Probation Department receives referrals of 350 new juvenile
delinquents arrested every month.
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2. In addition, 260 repeat offenders are re-referred for new offenses and
probation violations every month.
3. Of these 610 investigations done monthly, 194 have been booked into
Juvenile Hall and require a detention decision.
4. Ultimately, following investigation, use of alternatives and counseling,
31% of referrals we receive necessitate a Court hearing and additional
investigations and reports by Probation. This occurs at a rate of 187
matters per month.
D. Juvenile Probation Supervision
1. Most juvenile offenders are released on conditional probation back to
their own homes, schools and communities.
a. There are 1,400 juveniles on probation at any given time.
b. Due to cuts in Deputy Probation Officers, it is not possible to
actively supervise these 1,400 youth, so most are placed on a
"service as needed" status after the first 90 days of probation.
Doing this allows the Deputy Probation Officer caseload to be
about 60 active cases, but there is constant turnover and "service
on demand" cases often become reactive upon rearrest or other
crisis.
2. Juvenile Out of Home Residential Care
At any given time we also have up to 150 youth who are in residential
care in unlocked facilities and foster homes:
a. Group Treatment Homes 117
b. Foster Families 29
C. Other County Residential Programs 5
151
3. In addition to those delinquent youth in the community, we are
responsible for another 160 residents at Juvenile Hall and 74 at the Orin
Allen Youth Rehabilitation Facility (Ranch).
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4. As an alternative to Juvenile Hall deten
ti n pending further hearings,
minors may be released to "house arrest" home supervision under
intensive monitoring for compliance to house arrest conditions.
Caseloads may not exceed 10 per counselor. Over the course of a year
600 youth are released to home supervision and over 80% fully comply
with conditions and are not redetained. At any given time 30 to 40
youth are on home supervision status.
Electronic monitoring of juveniles as an alternative to Juvenile Hall
detention was approved by the Board on Uanuary 24, 1995 and will be
instituted in a few weeks as soon as a staff person is selected and
trained. Up to 15 minors who would otherwise be in Juvenile Hall will
be placed on electronic monitored status, using the same equipment and
technology as is used by our Sheriffs Department for adults.
E. Community Services Program
About 1,000 juvenile offenders per year are sentenced to perform supervised
community service in weekend work crews. Work is performed by way of
contracts between Probation and other governmental entities, such as the East
Bay Regional Parks, School Districts and the Public Works Department.
Contracts help pay part of the cost to transport and supervise the program.
F. Juvenile Hall
A third of the Department's employees and a fourth of our budget is consumed
by the operation of the Juvenile Hall. All juvenile offenders (under age 18)
who are in need of locked confinement are subject to Juvenile Hall admission.
Many are released after initial investigation or consideration for alternatives to
detention.
1. In 1994, 2069 youth were admitted to Juvenile Hall and the average
length of stay was 29 days. The capacity)of Juvenile Hall is 160 and
the average population in 1994 was 154, but there were 131 days when
the population was above 160.
2. Fifty percent of the Juvenile Hall population are youth who have
already been to Court and are awaiting placement elsewhere (foster
home, Ranch or CYA).
3. The Juvenile Hall resident population are from:
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West County 46%
East County 28%
Central County 21%
Other 5%
4. In comparing Contra Costa County Juvenile Hall size and use with other
counties, we have fewer beds and lower admissions and average daily
populations rates per 100,000 population than average. Prior to adding
20 beds in January, 1994, this disparity was even more evident.
G. Boys' Ranch
The Orin Allen Youth Rehabilitation Facility (nee Byron Boys' Ranch) is the
only Department run residential correctional program. In the past, locked
treatment programs for boys and girls were operated at the Juvenile Hall
building, but these were unfunded in 1989 and 1990 by the Board of
Supervisors..
All juveniles admitted to the Ranch are committed there by the Juvenile Court
in one of three programs: (1) 60 day (28%); (2) 6 month (53%); or (3) 9
month (19%). The average stay is about four months.
Boys committed are from: West County (53%), Central County (14%), East
County (33%).
IV. Performance Indicators / Outcomes
A. Adult Probation Services 1984 1992 Change
1. Felonious offenders
sentenced to probation or
probation with jail time 402 1343 + 941
2. % of convicted felons
sentenced to probation 50.5% 69.8%
1984 1993 Change
3. Superior Court probationers
supervised 1025 3948 +2923
4. % of probationers revoked 13% 22%
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B. Juvenile Probation 1984 1993 Change
1. Juveniles arrests and
referred to Probation 5374 4013 -1361
2. Juvenile petitions filed 2511 2242 - 269
1984 1994 Change
3. Juveniles under supervision 1690 .1550 - 140
4. Juveniles in foster care 157 151 - 6
C. Juvenile Hall 1984 1994 Change
Admissions 2545 2069 - 476
Average Daily Population 97 154 + 57
D. Boys' Ranch 1984 1994 Change
Admissions 303 402 + 99
Average Daily Population 62 71 + 9
E. Residential Bed Capacities for Juveniles 1984 1994 Change
Juvenile Hall 120 160 + 40
Boys' Center 20 0 - 20
Girls' Center 20 0 - 20
Boys' Ranch 64 _ 74 + 10
224 234 + 10
F. Personnel Resources 1984 1993 Change
Sworn Law Enforcement 1511 1896 + 26%
Prosecuting Attorneys 62 68 + 7%
Public Defender Attorneys 43 60 + 40%
Superior Court Judges 15 17 + 13%
Deputy Probation Officers 169 100 - 41%
V. Challenges Faced by the Probation Department
With each passing year since 1978, the County's growth, the social and public safety
issues, and the loss of resources have all surpassed the Department's capability of
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maintaining even a status quo level of service. Many mandates go unmet, many
valued services no longer exist, and what services are provided are less effective.
Probation services have been disproportionately reduced during an era when response
to drugs and violence has been one of punishment and incarceration. Our preventative
services have been waived and abandoned, leaving only a small ability to respond only
to those who pose an immediate threat and who are also least amenable to behavior
modification.
Our most pressing challenge is to respond to the need for offender accountability and
community protection. Most adults convicted of serious crimes are released with little
or no ability for our Department to monitor, supervise or enforce�the conditions of
their release.
Juveniles who are most amenable to corrective assistance and guidance get the least
help from Probation as we process, reprocess and incarcerate chronic, repeat,
dangerous offenders.
Our inadequate Juvenile Hall is filled beyond its capacity much of the time with
children who kill, engage in gang activity, are_severely disturbed and by the back up
of adjudicated delinquents awaiting openings in other crowded facilities, including our
Ranch, group homes and the California Youth Authority.
As an agency, we are frustrated, our staff are discouraged and there is little or no
energy left to be creative and entrepreneurial when the volume of work is endless and
resource tools lacking.
VI. Future Directions
A. Juvenile Hall and the Continuum of Care Initiative
A major capital project, yet unfunded, to replace the County's outdated and
undersized Juvenile Hall must be addressed. The size and use of locked
detention can be minimized without jeopardizing public safety or the welfare of
minors, but full implementation of the programs and projects described in the
Continuum.
B. Regional, Intercounty Relationships and Collaboration
The East Bay Public Safety Corridor Project will demonstrate the value and
efficiency of inter urisdictional approaches to prevention and care. The concept
should be applied toward other neighboring communities as well.
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c.
o -C. Reduced Reliance Upon the County General Fund
Maintaining eligibility and access to Federal and State funds will continue to
be critical for Probation in order to avoid any further loss of resources.
D, A blend of early intervention and preventative services, coupled with
community protection from predatory offenders, will be a paramount challenge
in the next five years.
E. Leadership
The leadership in Probation is changing as the managers reach and enter well
earned retirement. New blood, new ideas and energy will create exciting and
effective approaches to the delivery of Probation services.
GSB:ds
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HANDOUTS
1. Department Mission, Goals and Objectives - Policy Bulletin No. 2
I Department Organizational Charts
3. Program Budget Table - FY 1994-95
4. Quarterly Report Fiscal Status, Year to Date 12/31/94
5. Fact Sheet
6. 1994 Workload Data
7. Juvenile Hall Population Status Report - 1/20/95
8. OrinAllen Youth Rehabilitation Facility 1994 Statistics
CONTRA COSTA COUNTY BULLETIN NO. : 2
PROBATION DEPARTMENT SECTION: POLICY
REPLACES : Policy #2 , 7/85
DIVISION: ADMINISTRATIVE ISSUED: July 1 , 1991
SUBJECT: Department Mission and Objectives
I . It is the mission of the Probation Department to:
A. Conduct investigations as required by law or
direction of the Court and to make assessments and
recommendations for the Courts .
B. Provide sentencing options to the Courts which carry
out sanctions, hold offenders accountable and afford
offenders opportunities to be law abiding.
C. Enforce court orders related to sentences and
conditions of probation.
D. Deliver services which deter criminal or delinquent
behaviors by persons under the jurisdiction of the
Probation Officer.
II . Probation Department Objectives
The Department' s objectives are to provide the highest
quality services possible within the constraints of
resources made available. The Department will endeavor to
meet its objectives by conducting the following functions .
A. Conduct investigations which provide the Courts with
reliable background information gathered through sound
investigative techniques and reports appropriate to the
matter at hand.
B. Evaluate offenders and the circumstances of the offense
which lead to credible recommendations that consider
protection of the community and opportunity and
encouragement to offenders to modify their behaviors
and lifestyles .
C. Supervise probationers in a manner which provides
community protection and rehabilitation opportunities
for offenders .
D. Provide detention and residential programs for youth in
need of shelter, control and rehabilitation.
E. When appropriate, divert offenders from further
penetration into the Justice System.
ADMINISTRATIVE DIVISION - POLICY BULLETIN NO. 2 - Page 2
F. Provide expertise in crime and delinquency prevention
to other agencies and organizations which have an
interest in reducing crime.
G. Provide services to victims and witnesses of crime .
III . Function Objectives
To attain its mission and general objectives , the Department
is functionally organized as follows :
A. Adult Probation Services provide investigative and
supervision services regarding adult offenders pursuant
to the provisions of law and directions of the Courts .
B. Juvenile Probation Services receive, screen and process
juveniles referred, investigate matters for the
Juvenile Court and other Superior Court Departments
dealing with minors , supervise juveniles released under
probation, and provide other functions pursuant to law
or direction of the Court .
C . Juvenile Institutional Services provide detentionand
residential care facilities and alternatives to
residential care in accordance with the law and the
needs of the Juvenile Court.
D. Special Services provide staff training, services to
victims and witnesses , coordination of volunteer
services , and psychological assessments to enrich
Probation Services .
E. Administrative Services provide policy direction,
coordination, resource allocation and ancillary staff
to maximize opportunity to accomplish the Department ' s
mission.
IV. Comment
As an essential component of the Justice System, the purpose
and objectives of the Probation Department are in harmony
with and supportive of the entire system. The Justice
System enforces standards of conduct necessary to protect
life and property while providing due process protection to
the accused.
Probation protects the community by the delivery of services
which provide a balance of enforcement activity and
supportive casework. In this manner, offenders are held
accountable and are also provided opportunities to be law
abiding.
ADMINISTRATIVE DIVISION - POLICY BULLETIN NO. 2 - Page 3
The Probation Department serves the Courts, the community
and offenders . Where conflict may arise between them, the
Department will be guided by ( 1 ) the Court, ( 2) State
statutes , (3 ) protection of the community, and ( 4 ) the best
interests of the offender, in that order.
V. A Balanced Approach to Delivery of Probation Services :
Each offender assessed or .supervised by Probation should be
viewed individually, taking into consideration a balance
between holding offenders accountable and providing them
with opportunities to be law abiding. In this manner the
services given can best provide overall protection to the
community. The relative weight or emphasis placed on
accountability, opportunity and community safety will vary
from case to case.
Community Safety: The public has a right to a safe and
secure environment.
Offender Accountability: Offenders should be held
accountable for their offense in ,an appropriate manner,
including punishment, loss of freedom or other penalties .
Offender Opportunity: Offenders coming under the
jurisdiction of the Probation Department should be provided
opportunities to become more productive, responsible and law
abiding.
Probation
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Services >
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Community Safety
VI . Resources and Staff :
The Probation Department does not have sufficient resources
to effectively carry out its mission and pursue its
objectives . Due to this chronic condition, it has become
necessary to curtail delivery of certain services and
programs in order that those services and programs which
ADMINISTRATIVE DIVISION - POLICY BULLETIN NO. 2 - Page 4
remain are delivered in a responsible manner. If resources
are further limited or do not keep pace with workload
growth, this policy direction will continue in order to
avoid, as much as possible, imposing unrealistic
expectations upon staff .
It is recognized that in order to make optimum use of
resources the Department reliesupon the skills, experience,
judgment and dedication of its employees toward the attain-
ment of quality services and products in its day to day
operation.
APPROVED BY:
GERALD S . BUCK
COUNTY PROBATION OFFICER
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PROBATION DEPARTMENT QUARTERLY ACTIVITY REPORT
%Of
Approp. Year to Date Approp.
Fiscal 1994-95 12/31/94 Expended
EXPENDITURES
Dept. Budget Total $25,444,287 $11,473,207 45%
Salaries $16,630,076 $8,503,315 51%
Services& Supplies $8,814,211 $2,969,892 34%
Administrative Services $860,209 $492,411 57%
Salaries $730,033 $399,332 55%
Services& Supplies $130,176 $93,079 72%
Field Services $8,843,903 $4,324,367 49%
Salaries $7,865,475 $4,042,934 51%
Services & Supplies $978,428 $281,433 29%
Juvenile Hall $6,660,955 $3,353,562 50%
Salaries $5,628,075 $2,765,938 49%
Services& Supplies $1,032,880 $587,624 57%
Boys' Ranch $1,684,335 $898,566 53%
Salaries $1,472,842 $802,728 55%
Services& Supplies $211,493 $95,838 45%
REVENUES (Total)
Total $9,754,223 $4,286,519 44%
Realignment (AB 90) $460,920 $147,177 32%
Grants $354,000 $202,933 57%
SB 924 $90,000 $35,812 40%
Probate $175,000 $68,690 39%
Weekend Work Program Fees $91,320 $47,810 52%
State Aid Meal.Subvention& Misc. $215,000 $112,209 52%
Title IV-A $3,341,653 $1,680,315 50%
Title IV-E $1,111,454 $830,177 75%
Placement (Federal) $1,370,045 $303,990 22%
Placement (State) $2,372,588 $445,686 19%
Cost of Probation $70,000 $40,890 58%
QUARTERLY WORKLOAD AND STAFFING
DIVISION REPORT
DIVISION: ADULT
QUARTER ENDING: Month DECEMBER Year 1994
AVERAGE MONTHLY WORKLOAD AND STAFFING:
1. Division workload in service hours: 6 , 786
2 . Positions needed to meet workload at
designated standard: 54 . 23
3 . Measured DPO positions (FTE) filled: 38 . 50
4 . Difference between staff needed and
positions (FTE) filled:, 15 . 73
MONTH OCTOBER, NOVEMBER, DECEMBER YEAR 1994
ADULT INVESTIGATION
Present This Quarter
Quarter Last Year
Number Number
SUPERIOR COURT:
PSI 75 26
PREPLEA 1 , 108 1 ,250
DIVERSION 0 4
BAIL 103 54
SUPPLEMENTALS/UPDATES 35 42
TOTAL 1 , 321 1 , 376
STAFF DPOs ASSIGNED TO INVESTIGATION END OF QUARTER 17
ADULT SUPERVISION
End of This End of This
Quarter Quarter
Last Year
Number Number
TOTAL CASES (PEOPLE) ON SUPERIOR
COURT FORMAL PROBATION
I. LSC/CAPS CASES 2, 125 1, 938
2. REGULAR SUPERVISION 2, 036 1 , 931
TOTAL CASES 4, 161 3, 869
TOTAL CASES (PEOPLE) BY CLASSIFICATION END OF QUARTER
(exclusive of LSC/CAPS) :
MAXIMUM 664
MODERATE 992
MEDIUM 104
MINIMUM 20
ADMINISTRATION 8
PLACEMENT CASES 47
UNCLASSIFIED 77
NEW 160
STAFF DPOs ASSIGNED TO SUPERVISION END OF QUARTER:
Regular Supervision 17 . 5
LSC/CAPS 4
adltstat.doc
MONTH Oct - Nov - Ipc YEAR_IAQd
JUVENILE DIVISION
This This Quarte-
-
Quarter _ Last Year
A. Juvenile Referrals Non-Cust/Gust Non-Cust/Cust
New Cases 758/ 83 694/165
Re-referrals 272/437 304/518
Original Petitions w-rpt/wo rpt 279/ 20 303/ 74
Supplemental Petitions 192/ 37 175/ 69
End of End of Quarter
Quarter Last Year
B. Juvenile Supervision
In Community (non-placement) 1468 1480
Placement -(in Foster Care) , JH 192 16
C. Staff DPO' s Assianed: 34,8
This This Quarter
Quarter __La s t' Year
D. Civil
Conservatorshin:
Pre-Appointment 27 51 ( # cases )
Review 1,410 108 _( #-. cases )
Guardianship 46 83 ( # cases)
Contested Guardianship d 6 ( # cases)
Additional Supplemental Hours 18 84.5 (Hours)
Abandonment Reports 9 12 ( # Cases )
Supplemental Hours 2 11 (Hours)
E. Staff DPO' s Assianed: 5.5
This This Quarter
Quarter _ Last Year
F. Home Supervision
Cases Received 167 168
Caseload End of Quarter 37 NIA
Re-detained (one law violation) 38 32
G. Community Service
Juveniles Assigned 216 206
Person/Days Work _197 1250
INSTITUTION SERVICES QUARTERLY STATISTICS
MONTH October-November-December YEAR 1994
I. JUVENILE HALL QE 12/31/94 PREY. QUARTER QE 12/31/93
ADMITTED 506 500 580
AVERAGE DAILY POPULATION 156.02 162.2 125.2
CHILD CARE DAYS 14,351 14,921 11,514
II. BOYS' RANCH
CASES SCREENED 85 85 68
CASES ACCEPTED 67 68 61
ADMITTED:
30 DAY - 1 -
90 DAY 1 - -
60 DAY 22 29 22
6 MONTHS 57 55 5
5 MONTHS - -
9 MONTHS 21 15 19
OTHER - - -
TOTAL 101 100 99
AVERAGE DAILY POPULATION 70 69 69
III. COMMUNITY SERVICE PROGRAM
A. JUVENILES COMMITTED
FORMAL 154 139 124
INFORMAL 62 11 82
TOTAL 216 251 206
B. TOTAL PERSON/DAYS WORKED 1197 1360 1250
quarter.doc
Accounting
BUDGET #0308 - PROBATION DEPARTMENT
12/31/94
ALLOCATED CLASSIFICATION FILLED VACANCIES
1 Accounting Technician 1 0
1 Administrative Services Officer 1 0
2 Children' s Services Clerk Specialist 2 0
5 Clerical Supervisor 5 0
13 Clerk-Experienced Level 11 2
23 Clerk-Senior Level 23 0
5 Clerk-Senior Level - Lead Specialist 5 0
2 Cook 1 1
1 County Probation Officer 1 0
5 Custodian II 5 0
1 Custodian I 0 1
89 Deputy Probation Officer III 89 0
1 Executive Secretary 1 0
3 Institutional Services Worker 3 0
3 Institutional Supervisor II 3 0
10 Institutional Supervisor I 10 0
2 Juvenile Institution Superintendent 2 0
4 Lead Cook 4 0
1 Prob . Comm. Svcs . Prog. Supervisor 1 0
74 Probation Counselor III 71 3
1 Probation Counselor II 1 0
9 Probation Counselor I 9 0
2 Probation .Division Director 2 0
4 Probation Manager 4 0
12 Probation Supervisor I 12 0
2 Storekeeper 2 0
1 Storeroom Clerk 1 0
2 Victim/Witness Assistance Prog. Spec . 2 0
279 272 7
1 Clerk-Senior Level P/T 1 0
1 Clerk-Experienced Level P/T 1 0
6 Deputy Probation Officer III P/T 6 0
1 Institutional Services Worker P/T 1 0
2 Probation Counselor I P/T 2 0
1 Probation Counselor II P/T 1 0
5 Probation Counselor III P/T 5 0
17 (10 . 2) 17 (10 . 2) 0
296 TOTAL AUTHORIZED POSITIONS 289 7
FTE (289 . 2) (282 . 2) (7 . 0)
pers .doc/qr
ORG. #3120 - JUVENILE HALL
12/31/94
ALLOCATED CLASSIFICATION FILLED VACANCIES
1 Juvenile Institution Supt . 1 0
1 Probation Manager 1 0
3 Institutional Supervisor II 3 0
7 Institutional Supervisor I 7 0
1 Supervising Clerk 1 0
2 Clerk-Senior Level 2 0
2 Clerk-Experienced Level 2 0
49 Probation Counselor III 49 0
2 Probation Counselor II 2 0
9 Probation Counselor I 8 1
1 Lead Cook 1 0
2 Cook 1 1
1 Storekeeper 1 0
1 Storeroom Clerk - 1 0
5 Custodian II 5 0
1 Custodian I 0 1
3 Institutional Service Worker 3 0
91 TOTAL FULL-TIME POSITIONS 88 3
2 Probation Counselor III P/T 2 0
2 Probation Counselor I P/T 1 1
1 Institutional Services Worker P/T 1 0
5 TOTAL PART-TIME POSITIONS 4 1
(3 .4) (2 . 9) ( . 5)
96 TOTAL ALLOCATED POSITIONS 92 4
(94 .4) (90 . 9) (3 . 5)
jh.doc/qr
ORG. #3160 - BOYS' RANCH
12/31/94
ALLOCATED CLASSIFICATION FILLED VACANCIES
i Juvenile Institution Supt . 1 0
3 Institutional Supervisor I 3 0
14 Probation Counselor III 14 0
3 Lead Cook 3 0
1 Storekeeper 1 0
1 Clerk-Experienced Level 0 1
1 Deputy Probation Officer III _ 1 0
24 TOTAL FULL-TIME POSITIONS 23 1
1 Clerk-Senior Level P/T _ 1 0
1 TOTAL PART-TIME POSITIONS 1 0
25 TOTAL ALLOCATED POSITIONS _ 24 1
FTE (24 . 8) (23 . 8) (1 . 0)
ORG. #3041 - HOME SUPERVISION
12/31/94
ALLOCATED CLASSIFICATION FILLED VACANCIES
4 Probation Counselor III 4 0
4 TOTAL FULL-TIME POSITIONS 4 0
4 TOTAL ALLOCATED POSITIONS 4 0
byron.doc/qr
ORG. #3085 - COMMUNITY SERVICE PROGRAM
12/31/94
ALLOCATED CLASSIFICATION FILLED VACANCIES
1 Prob. Community Svcs . Prog. Supv. 1 0
1 Probation Counselor III 1 0
2 TOTAL FULL-TIME POSITIONS 2 0
1 Probation Counselor II 1 0
3 Probation Counselor III 3 0
4 TOTAL PART-TIME POSITIONS 4 0
6 TOTAL ALLOCATED POSITIONS 6 0
FTE (4 . 0) (4 . 0)
DEPARTMENT TOTALS
279 TOTAL FULL-TIME STAFF
17 TOTAL PART-TIME STAFF
296 TOTAL ALLOCATED STAFF
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PROBATION DEPARTMENT WORKLOAD STATISTICS - 1994
I . Adult Probation Investigations
Pre Plea Reports 4, 637
Probtaion Sentencing Reports 229
Bail Reports 324
Supplemental Reports 130
Diversion Reports 6
Total 5, 326
II . Adults Under Supervision December 31, 1994
(Superior Court felony offenders only)
Limited Service/Computer
Assisted Caseload 2 , 125 (510)
By 4 DPOs @ 531/officer
Actively Supervised Cases 2 , 036 (490-o )
By 12 . 5 DPOs @ 144/officer
Total 4, 161
Overall Average Caseload = 213/DPO
III . Juvenile Referrals and Petitions
Non-Custody Custody Total
A. New Referrals 3 , 685 465 4, 150
Re-Referrals 1, 238 1 , 867 3 , 105
Total Referrals 4, 923 2 , 332 7, 255
B. Petitions Filed
Original Petitions 1, 412
Supplemental Petitions 830
Total 2, 242 (310-. of Referrals)
IV. Juvenile Supervision December 31, 1994
In-Home* 1, 468
Placement Out of Home 192
Total 1, 660
*In-home supervision active for first 9.0 days only.
Average caseload per DPO is 60 at any given time .
V. Home Supervision
Mar Jun Sep Dec
600 Cases - Placed in 169 147 117 167
113 Redetained 34 16 25 38
VI . Community Service
Mar Jun Sep Dec
975 Juveniles Assigned 257 251 251 216
VII . Juvenile Hall
Admitted 2, 069
Average Daily Population 154
Days Over Capacity 131
VIII . Ranch
Admitted - 402
60 Day Commitments 113
6 Months Commitments 214
9 Months Commitments 75
Average Population - 71
Resident Home Community
West County 215 (536)
East County 131 (336)
Central County 56 (146)
jl2/pdwkld.wp
Irobation DepartmentGerald S. Suck
Contra County Prooation Ctficer
dMinistrative Offices Costa
) C, ,las Drive,Suite 201
iartinez.California 94553-8500 County
10)313-4180
10)313-4191 FAX
CORRECTED
h
Date:
Judge Lois Haight, ani 1/20/95
Superior Court, Dept . 10
Gerald S . Buck, Subject: Juvenile Hall Population
. County Probation Officer Status Report
I last reported on the status of the Juvenile Hall population
October 31, 1994 . As we are now able to report on all of calendar
year 1994 and since we 've just received the statewide report on
19921 Juvenile Hall populations, I thought it would be timely to
provide you with another report .
In January, 1994 the rated capacity increased to 160 beds with the
- L -
opening of the Tamalpais living unit on January 20, 1994 . Since
that time there were 131 days in 1994 when the capacity was
exceeded 36*1 of all days last year. The average population by
month was as follows :
Averaae Range Days Over Can .
January 137 Ill - 162 9
February 143 133 - 169 3
March 149 134 - 169 3
April 149 140 - 159 0
May 155 137 - 171 9
June 162 147 - 174 is
July 162 152 - 169 23
August 166 154 - 179 25
September 159 153 - 168 11
October 158 150 - 171 10
November 160 137 - 175 17
December ISO 104 - 164 6
------- --------
Total 154 104 - 175 131 (3601)
Since January, 1995 through January 17, 1995 , the average
population has been 141 and there have been no days over capacity.
I have used the statewide data to do some comparative illustrations
of bed capacity, bed use and admissions to juvenile halls in 17
counties . A table is attached.
Judge Lois Haight -2- 1/18/95
Among these counties , Contra Costa' s beds available per 100 , 000
ranked sixth with five counties having fewer beds/capita and eleven
counties with more beds/capita in 1992 . When comparing Contra
Costa' s present capacity with that of other counties in 1992 ,
Contra Costa is ranked seventh.
In comparing Average Daily Populations/100, 000 in 1992, Contra
Costa ranked sixth with five counties having lower average daily
populations . When using the 1994 Contra Costa County average daily
population, the ranking is seventh with six counties having a lower
ADP/100, 000 population and ten with a higher 1992 .ADP/100, 000
population.
In comparing admissions rate, Contra Costa County ranked fifth in
1992 with only four counties having a lower admissions rate . The
1994 rate of Contra Costa Coun-.y admissions dropped and when
compared to 1992 admissions elsewhere, Contra Costa County ranked
third with only two counties rav=ng a lower rate of admissions .
Conclusions and Observatic^s
In 1992 , when comparing Contra Costa County to other counties, this
County' s juvenile hall bed capacity, bed use and admissions were
all in the below average area. When 20 beds were added in January,
1994, Contra Costa County' s ranking comparison with 1992 data
changed predictably, however, our bed capacity remains below
average, our bed use sligh=ly above average and our admissions well
below average .
GSB :ds
Attachment
CC : George Roemer
Julie Enea
Paul Zaro
Dave Grossi
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BOYS RANCH
1994 STATISTICS
TOTAL ADMITS 402 TOTAL ADMITS FROM:
NEW 269 CENTRAL COUNTY 56
RECOMMITS 133
EAST COUNTY 131
COMPLETED 256
WEST COUNTY 215 ! 3 j
RUNAWAYS 17
REQUEST RETURN J.H. 0 AVERAGE YEARLY POPULATION:
70.88
OTHER 34
DISCIPLINARY REMOVALS 95
60 DAY PROGRAM (1-30 DAY / 1-90 DAY)
TOTAL ADMITS 113
NEW 93
RECOMMITS 20
COMPLETED 87
RUNAWAYS 2
DISCIPLINARY REMOVALS 17
REQUEST RETURN J.H. 0
OTHER 3
(HOME SUPERVISION 2)
(PLACEMENT 1)
6 MONTH PROGRAM (1-5 MONTH PROGRAM)
TOTAL ADMITS 214
NEW 144
RECOMMITS 70
COMPLETED 137
RUNAWAYS 7
DISCIPLINARY REMOVALS 52
REQUEST RETURN J.H. 0
OTHER 21
(HOME SUPERVISION 18)
(COURT RELEASE 3)
9 MONTH PROGRAM
TOTAL ADMITS 75
NEW 32
RECOMMITS 43
COMPLETED 32
RUNAWAYS 8
DISCIPLINARY REMOVALS 26
REQUEST RETURN J.H. 0
OTHER 10
(HOME SUPERVISION 9)
(COURT RELEASE 1)
RUNAWAY BREAKDOWN:
INSTITUTION 14
HOME VISIT 2
OTHER 1