HomeMy WebLinkAboutMINUTES - 02141995 - 2.5 0
TO: BOARD OF SUPERVISORS s. Contra
FROM: Phil Batchelor, County Administrator Costa
County
7•�!` '4�
DATE: r�sra'cd'ui+'��Ty
January 31, 1995
SUBJECT:
PROPOSED PRODUCTIVITY INVESTMENT FUND PROJECTS
FOR FISCAL YEAR 1994-95
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. Authorize the County Administrator to approve the expenditure of$199,900 for the
four programs listed below.
BACKGROUND:
The Productivity Investment Fund (PIF) is a revolving loan program designed to
improved the efficiency and effectiveness of departments. Departments may apply for
funding of one-time investments which will have hard dollar savings or generate revenue
for on-going operations. The program was established in 1986.
Funding is recommended for four proposals. A description of these projects is
summarized below.
1. Library - "Volunteer Coordinator Program" $50,000
Through the hiring of one full-time Volunteer Coordinator, the purpose of the
program is to improve service by maximizing the use of volunteers and reducing
the workload on current library staff. The Volunteer Coordinator will allow the
Library to centralize and enhance the recruitment, training and coordination of
volunteers. The result of these efforts should increase the current number of
library volunteers and volunteer hours and reduce other staff time and cost with
volunteers, including administrative and clerical activities.
CONTINUED ON ATTACHMENT: YES SIGNATURE: �( l
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOARD ON s APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS O HE DATE SHOWN.
ATTESTED / /
Contact: Tony Enea, 646-4094 PHIL BATCHELOR,CLERK 6F THE BOARD OF
cc: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
Library
General Services
BY ,DEPUTY
Page 2
2. Library - "Lamp and Ballast Retrofit Program" $9,400
This program would retrofit the lighting in the Pinole Library using modern, energy
- efficient equipment and taking advantage of P G & E rebates. Specifically, new
ballasts and lamps would be installed in the central reading area of the Library to
improve lighting in a poorly lit area. Savings in monthly electric bills will allow for
the payback of this loan.
3. General Services - "Digital Telephone Switch Program" $135,000
The program would purchase a PBX switch to be installed in the Administration
Building in Martinez. The switch would route telephone calls with 200 less
CENTREX lines, which cost the County $37 per line per month or $88,800 a year.
To achieve major savings, most telephone numbers will need to be changed, but
existing telephone equipment can be used. PBX switches have been installed in
other County offices with impressive cost savings. In addition to the monthly cost
savings, the switch would allow for additional telephone features at no additional
cost such as group forwarding of a line and message waiting indicators for voice
mail.
4. General Services - "Single Person Automatic Lift Program" $5,500
The program involves the purchase of a one-person operated automatic lift to be
used by maintenance staff while working in facilities with high ceilings - such as
the Martinez Detention facility. Currently, two persons must set up scaffolding
while working in these facilities. The labor hours saved with one person handling
ceiling work would allow for a two year payback of this loan.