HomeMy WebLinkAboutMINUTES - 02141995 - 1.66 W6
TO: BOARD OF SUPERVISORS --
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FROM: f Costa
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Gerald S . Buck, County Probation Officer �: x
County
DATE: �'i. couKr c
January 24, 1995
SUBJECT:
Relief of Cash Shortage at Probation Department
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
AUTHORIZE relief of cash shortage in the amount of $170 .37 in the
Probation Department ' s revolving fund, as recommended by the
Auditor-Controller.
BACKGROUND:
This shortage of $170 .37 was identified by Internal Audit and is
the cumulative result of various errors in the Department 's
revolving fund over several years .
As far as can be determined, this shortage was not caused by
fraud or gross negligence, but rather miscellaneous accounting
errors . A portion of this shortage occurred when budget cuts
resulted in closure of offices and monies remaining in petty cash
and business reply accounts were erroneously deposited into the
general fund rather than being returned to the revolving fund.
The Department ' s recent audit response outlined plans to
reconcile the fund on a regular basis and other procedures now in
place to document the transfer of accountability between fund
custodians . These enhancements should reduce the risk of
shortages occurring in the future.
The Department requests relief of this cash shortage in the
amount of $170 .37 .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON FEB 14 19% APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Contact: Tim Ward (510) 313-4195 ATTESTED FEB 14 1an�
County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF
Probation Department SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor-Controller
BY ' ,DEPUTY
M382 (10/88)