HomeMy WebLinkAboutMINUTES - 12051995 - D2 BOARD OF SUPERVISORS F&HS-03
Contra
FROM: FAMILY AND HUMAN SERVICES COMMITTEE Costa
x �a County
DATE: November 27, 1995
REPORT ON THE STATUS OF PROGRAMS FOR THE
sUeJECT: HOMELESS, INCLUDING CONTRACTS WITH SHELTER, INC.
FOR OPERATION OF THE HOMELESS SHELTERS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND-JUSTIFICATION
RECOMMENDATIONS:
1. APPROVE the direction being taken by the Health Services Department in
regard to the programs'for the homeless, as is reflected in the attached report
from Dr. Wendel Brunner, Public Health Director.
2. DIRECT the Public Health Director to prepare the Request for Proposals
(RFP) to operate the homeless shelter programs for the County effective July
1, 1996 as is outlined in the attached report and present it to the 1996 Family
and Human Services Committee for review before it is issued to community
agencies for their response and for this purpose REFER this matter to the
1996 Family and Human Services Committee for general oversight of
programs for the homeless, REMOVING this matter as a referral to the 1995
Family and Human Services Committee.
DIRECT the Public Health Director to include in the RFP an option so that an
agency which is responding to the RFP could also provide a bid to create and
staff an emergency shelter which might utilize an existing building or might
involve the use of a temporary structure like a tent which could be placed on
an appropriate piece of land for homeless individuals who wished to use it
solely as a place to sleep, but without any other organized program on site.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO TEE
APPROVE OTHER
MRKJ
SIGNATURES
ACTION OF BOARD ON D-ece 11ber 5, 1995 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED December 5 , 1995
Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF
CC: See Page 4 SUPERVISORS AND COUNTY ADMINISTRATOR
a
BY DEPUTY
F&HS-03
3. REFER to the 1996 Family and Human Services Committee the attached
proposed homeless encampment policy for further review. Also REFER the
proposed homeless encampment policy to the Homeless Advisory Committee
for its review and comments to the Family and Human Services Committee
4. REQUEST the Public Health Director to prepare and distribute to members
of the Board of Supervisors a one or two page information sheet on programs
for the homeless which are available in Contra Costa County which can be
distributed to the Mayors' Conference, individual city councils and other
interested groups and individuals who are interested in what services for the
homeless are available in this County.
5. REQUEST the Social Service Director to name a contact person from his staff
for service for the homeless who should be contacted by shelter staff and staff
from other County and private agencies regarding services for General
Assistance homeless applicants and recipients and who can coordinate the
services available from the Social Service Department with those other
County and private agencies.
6. APPROVE and authorize the Health Services Director or his designee to
execute, on behalf of the County, Contract Amendment Agreement # 25-004-
02 with Shelter, Inc., effective November 30, 1995, to increase the payment
limit by $236,249 from $353,138.50 to a new contract payment limit of
$589,387.50 and to extend the term of the Contract through March 31, 1996
to provide for the operation of the North Concord and Brookside shelters, as
is more particularly provided for in the attached Board Order.
7. APPROVE and authorize the Health Services Director or his designee to
execute, on behalf of the County, Contract Amendment Agreement # 25-005-
02 with Shelter, Inc., effective November 30, 1995, to increase the payment
limit by $228,263 from $114,558 to a new contract payment limit of $342,821
and to extend the term of the Contract through August 31, 1996 to provide
shelter and support services for the County's Transitional Housing Program
at the Mt. View House, as is more particularly provided for in the attached
Board Order.
BACKGROUND:
On October 17, 1995, the Board of Supervisors approved a report from our
Committee which contained the following recommendations:
1. DIRECT the Health Services Director and Executive Director, Shelter, Inc., to continue their
discussions with each other and subsequently report to the Family and Human Services
Committee on November 27, 1995 on the following, identifying areas in which there is
agreement and areas in which there is disagreement and the nature of any disagreement:
A. What changes are being proposed to the Case Management
system, how will the Case Management system work in the
future and when will the changes be made effective?
B. What changes, if any, need to be made to the Shelter
Monitoring system which Shelter, Inc. will continue to
administer?
C. What changes need to be made in the contract with Shelter,Inc.
to reflect the changes in the Case Management system and any
proposed changes in the Shelter Monitoring program?
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D. What changes in the payment limit for the contract with Shelter,
Inc. are being recommended and how was the new payment
limit arrived at?
E. Assuming that the changes to the payment limit in the contract
with Shelter, Inc. reduce the payment limit for that contract,
what is proposed to be done with the funds which are being
freed up?
2. Depending on the nature and direction the discussions with Shelter, Inc. take, DIRECT the
Health Services Director to provide the Family and Human Services Committee on November
27, 1995 with recommendations on how the County's homeless services program should be
administered in the future.
3. DIRECT the Health Services Director to report to the Family and Human Services Committee
on November 27, 1995,on the results of the Department Head-level meeting around the issue
of homeless encampments,revise as necessary the"White Paper"on homeless encampments
which was provided to the Committee on October 9, 1995,and provide the Family and Human
Services Committee with any recommended revisions to the County policy on handling
homeless encampments for the Committee's review and identify whether there are any
disagreements among the involved departments regarding the content of the policy on handling
homeless encampments and,if so,what each department's concerns are regarding the policy
as submitted to the Family and Human Services Committee. This policy should distinguish,as
appropriate, the process for handling encampments on County-owned property in the
unincorporated area of the County,versus encampments on County-owned property within an
incorporated city, versus an encampment on property within an incorporated city that is
privately owned or that is owned by another public agency which is not governed by the Board
of Supervisors.
4. DIRECT the Health Services Director to include the providers of services to the homeless in the
homeless encampment policy,either directly in participating in the development and review of
policy for handling homeless encampments or in reviewing and having an opportunity to
comment on the policy that is developed by the department heads.
5. DIRECT the Health Services Director to provide the Family and Human Services Committee on
November 27, 1995 with a status report on the operation of the Homeless Hotline along with
whatever recommendations he considers appropriate.
6. REQUEST the Public Works Director to consider posting those bridges in the unincorporated
area of the County with directions that camping or staying overnight under the bridge is illegal
and that violators will be removed and/or prosecuted for trespassing and providing the
appropriate telephone number and report his findings and recommendation to the Family and
Human Services Committee on November 27, 1995.
On November 27, 1995, our Committee met with Dr. Wendel Brunner, Public Health
Director, members of his staff, and Merlin Wedepohl, Executive Director of Shelter,
Inc. Dr. Brunner presented the attached report to our Committee and reviewed it
with us. Dr. Brunner noted that Shelter, Inc. wants to have all of the programs for the
homeless under the control of a single agency. The Health Services Department
is preparing an RFP which can be circulated to various community agencies with a
view to contracting out and consolidating homeless programs in a better organized
manner.
Our Committee is very pleased with the direction which is reflected in the attached
report and is encouraged by the spirit of cooperation which was evidenced at our
meeting and believe that planning for programs for the homeless is moving in the
right direction.
We did discuss at some length the issue of a policy toward homeless encampments.
We have suggested several changes to the proposed policy statement which is
attached. Dr. Brunner agreed to revise the policy, review it with the Public Works
Department and County Counsel and provide the revised policy to the Board of
Supervisors to consider in conjunction with this report.
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F&HS-03
We have asked Dr. Brunner to provide to members of the Board as well as the
Mayors Conference a brief information sheet on programs for the homeless which
are available from the County so various elected officials in the County can be aware
of the services which are available to the homeless in their cities.
We are asking Mr. Cullen to designate a representative from the Social Services
Department to be the contact for community agencies and other County staff who
need to coordinate with the Social Services Department regarding services for
homeless General Assistance and other clients of the Department.
Finally, we are recommending approval of the attached Board Orders which extend
the contracts with Shelter, Inc. while the RFP is being developed and circulated.
cc: County Administrator
Health Services Director
Public Health Director
Social Service Director
Public Works Director
County Counsel
Executive Director, Shelter, Inc.
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~ >� Contra Costa County
•; `�.; Health Services Department
PUBLIC HEALTH DIVISION
Administrative Offices
,40 597 Center Avenue
�' _ = Suite 200
'v
Martinez,California 94553
if 16- (510)313-6712
TO: Supervisor Mark DeSaulnier, District IV
Supervisor Jeff Smith, District II
Family & Human Services Committee
FROM: Wendel Brunner, M.D.
Assistant Health Services Director for Public Health
DATE: November 21, 1995
SUBJECT: REPORT TO FAMILY & HUMAN SERVICES COMMITTEE ON
HOMELESS PROGRAMS
We were directed to report to the Family & Human Services Committee on the negotiations with
Shelter, Inc. and the contract for the county Emergency Homeless Shelter Program, as well as
on follow up to the issue of homeless encampments in the county.
Staff from the Health Services Department held a series of meetings with the Shelter, Inc. Board
Chair, Executive Director, and other Shelter, Inc. staff to develop an agreement about the
structure of the Emergency Shelter Program and the role of case managers, case counselors, and
other shelter staff. Those agreements are described in the Case Management Structure for
Brookside and Concord Shelters(attached), Proposed Workplan(attached), and Proposed Service
Delivery Policies (attached). Each shelter will have one FTE case manager under the supervision
of the Homeless Program to handle a caseload of approximately 60. The case managers will
work closely with Shelter, Inc. case counselors, who are also on site. The process of
collaboration between case managers and case counselors is described in these agreements and
reflects much of the experience that has developed in the program over the last six months.
Because of the new role of the homeless shelter in the General Assistance program, the need for
the case plan to explicitly include the requirements of the General Assistance program is also
described in the agreement.
Both the Health Services Department and Shelter, Inc. view this arrangement as a transition to
a more unified shelter program. It is the intention of the Health Services Department to evaluate
the shelter program and work with provider staff, the Homeless Advisory Committee, and the
current homeless planning process to more carefully describe a case managed Emergency Shelter
Program. This description would be incorporated in a formal RFP that would be presented to
Shelter, Inc. and other community agencies for response. That RFP would be issued in the
A372 (7/91)
' t '
Report to Family & Human Services Committee on Homeless Programs
November 21, 1995
Page 2
spring, allowing adequate time for careful preparation and thoughtful response by community
agencies, as well as minimizing any disruption from a possible program transition during the
winter months.
Contract Payment Limits
We are proposing no change in the current contract allowable cost of$57,827 per month. The
proposed staffing arrangements and scope of work were negotiated to add no increase to the total
cost of the shelter program. Health Services Department fiscal and program staff will be meeting
with their counterparts at the Shelter, Inc. office in the first week in December to evaluate the
fiscal records and cost structure for the shelter program. That evaluation will give us a clearer
understanding of the cost structure and billing mechanism against allowable costs, and to ensure
that our own budget projections for the rest of the fiscal year are reliable and accurate.
Homeless Hotline
A memorandum of understanding has been developed with Crisis and Suicide Intervention for
joint operation of the homeless hotline (attached). This procedure allows for 24-hour a day
answering of the homeless hotline and an equitable and orderly admission proceaure for the
homeless shelters. In addition, we have made arrangements with the Social Services Department
to accept all referrals for persons on General Assistance, while at the same time minimizing or
eliminating vacant shelter beds, particularly during these winter months.
Homeless Encampments
Representatives from the Health Services Department, Growth Management and Economic
Development Agency, Public Works Department, and County Counsel's Office met to consider
the issues of homeless encampments (see attachment). The Health Services Department has
restructured the Health Care for the Homeless Team, assigning Duane Chapman as full-time
Ombudsperson with increased responsibility for outreach to encampments throughout the county.
Mr. Chapman will be the contact person for encampment issues on county property and will work
with designated Social Service staff to assist residents. In addition, Mr. Chapman and others
from the Homeless Program are working proactively to identify and assist homeless encampments
throughout the county.
WB:ah
cc: Mark Finucane, Health Services Director
Attachments
O �
ATTACHMENT
CASE:`MANAGEMENT STRUCTURE FOR —
BROOKSIDE AND CONCORD SHELTERS
CASE MANAGEMENT STRUCTURE FOR BROOKSIDE AND CONCORD SHELTERS
ROLE OF COUNTY CASE MANAGERS:
General oversight of case plan development and services to the
clients . The case managers will meet monthly with the individual
clients and also once with the case counselor and the client .
The case manager will confer on a regular basis with the case
counselor to develop the most effective case plan for the client .
Case managers will be responsible for gathering the Section 8
packets and delivering them to the Homeless Program Services
Director. Case managers will have the responsibility for
tracking days of stay and noticing the client through the case
counselor. The case manager works to assist in the linkage of
clients to County services and provide another level of advocacy
for the clients as needed. Case managers check client files on a
weekly basis to receive up to date information about the client
and provide input into the client' s case plan.
ROLE OF SHELTER INC. CASE COUNSELORS:
The role of the case counselor is the general development of the
client case plan. The case counselor will develop the initial
case plan with the case manager' s input and feedback. The case
counselor will confer on a regular basis with the case manager
about the on-going development of the case plan for the client .
The case counselor provides day to day assistance to the client
in carrying out the case plan objectives .
ASSESSMENT ISSUES :
Case managers and case counselors will refer all clients with
mental health, substance abuse, and health concerns to the County
Home Team. The Home Team has a substance abuse specialist,
mental health specialist, and a health care team. If there are
concerns about a client, a referral for assessment should be made
to the appropriate team member. After the assessment is
completed the feedback from the team member should be
incorporated into the overall case plan. Only the specialists
should make the assessment of the needs of clients with substance
abuse, mental health, or health concerns .
INTAKE AND ASSESSMENT:
Case managers and case Counselors are responsible for the
provision of the initial intake and assessment on each new
shelter client . After the intake and assessment has been
completed if the client is determined to be appropriate for
shelter then a case plan is to be developed by the case counselor
with input from the case manager. If the person is not
appropriate fox the shelter a notice of determination should be
done . The case manager and the case counselor should discuss the
reason (s) for the person being deemed inappropriate for shelter
and present that to the client together. The case manager and
case counselor should both sign any and all documentation of the
decision. If a case manager is not on site then the site
supervisor or shelter director should sign the NOA with the case
counselor. The client must be worked with to find an appropriate
placement and the attempts to find a placement must be
documented. If the person feels the notice of determination is
unjust then they can appeal to the shelter supervisor and also
ask for an advocate .
CASE MANAGEMENT NOA:
An NOA for failure to follow case plan or failure to meet with
the case manager or case counselor will come from both the case
manager and the case counselor. They will both sign the NOA
form. The first NOA will be a warning and an opportunity to
review the case plan and look at different options for the client
and make any necessary adjustments to case plan.
CLOSING THE FILE:
Case managers will review and close the file after a client has
left the shelter and do the County close out forms that are
necessary.
CASE REVIEW MEETINGS:
Case review meetings will be held weekly at each site and will be
an opportunity to talk about new clients, review specifics of
certain client' s case plans, strategize for effective exit plans
and discuss any important issues that concern clients .
OVERALL TEAM WORK:
It is the goal of this structure to have the case manager and
case counselor work together as a team to provide the best
possible services to a client during their residence at the
shelter.
__A11
PROPOSED WORK PLAN
PROPOSED WORK PLAN
The Homeless Shelter Program will be provided at the Central
County Shelter at 2047C Arnold Industrial Way, Concord and at the
Brookside County Shelter at 845B Brookside Drive, Richmond. The
Homeless Shelter Program will provide shelter and support
services for homeless indigent County residents under Government
Code Section 26227 and for homeless indigent County residents who
are eligible for County General Assistance funds on a space
available basis up to 50% of the total beds available. The
Shelter Program will provide shelter for 56 homeless single
adults at the Richmond facility and for 60 homeless single adults
at the North Concord facility, with a capacity for up to 100
people during winter if funding is available.
The Contra Costa County Homeless Shelter Program will be a case
managed emergency shelter program. The program will operate 24
hours a day and provide meals, laundry facilities, mail,
telephones, and a. wide array of on-site support services . The
maximum stay at these shelters will be a 90 day period to provide
residents the opportunity to begin to stabilize their lives,
address the issues which led to homelessness and develop an
action plan to begin to address their particular needs .
Assistance is available on site to complete SSI paperwork,
employment and housing applications., and develop resumes . Other
support includes employment counseling and assessment, interview
assistance, substance abuse education and support, AA, NA, and a
variety of support groups . Primary health care is provided by
the Health Care for the Homeless team. Referrals are made for
follow up health care services, legal services, day and
residential alcohol/drug treatment programs, job training and
rehabilitation programs .
The Homeless Shelter Program will provide supportive services
designed to assist shelter recipients in working toward self-
sufficiency. County staff, working in collaboration with the
subcontractor staff, will work with every shelter resident to
develop a plan that addresses. their housing, income, and support
services needs . The contractor provides support\program services
and the day to day site/facility management.
The Shelter Program will be ,a collaborative effort between the
Contractor and the County Health Services Department' s Homeless
Programs . The Homeless Shelter Program will provide a structured
program that is designed to move the residents towards
establishing self-sufficiency within a time-limited period.
AT2ACHMSNT
PROPOSED SERVICE DELIVERY POLICIES =
PROPOSED SERVICE DELIVERY POLICIES
Services to be provided by the Contractor:
1 . The Contractor will provide shelter monitoring services 24
hours a day, 7 days a week.
2 . The Contractor will make provisions for serving a breakfast
and dinner meal each day. A bag lunch, or provisions for lunch
off-site, will be provided. A hot dinner will be furnished by
the Sheriff' s Department under an inter-agency agreement with the
Health Services Department, or by local churches or service
groups .
3 . The Contractor will provide blankets, linen, towels, laundry
soap, and toiletries for use by each shelter recipient.
4 . The Contractor will supervise the coming and going of shelter
recipients on and off the property between the hours of 7 : 00 am
and 7 : 00 pm each day.
5 . The contractor will admit persons to the shelters only by
referral from the off-site Homeless Referral Line . The
Contractor shall not admit drop-ins to the shelters .
6. The Contractor will cooperate with local law enforcement as
to security at the premises and the neighborhood.
7 . The Contractor will provide at each site at least two staff
(Shelter Monitors) at all times during all hours of operation
along with the following staff positions : l full-time Site
Coordinator, 2 full-time Case Counselors . There will be 1
full=time Program Director to oversee operations at both sites .
8 . The Contractor will screen, train, and supervise any paid
staff and volunteers, excluding County Case Managers and County
Home Team staff.
9. The Contractor shall administer the program according to
policies and procedures specified by the Health Services
Department and the Board of Supervisors . .
10 .. The Contractor will meet with local government officials and
representatives of the neighborhood or other community groups
when requested by the Health Services Department.
11 . The Contractor will report disenrollments to the off-site
Homeless Referral Line on a daily basis .
12 . The Contractor will provide the basic living conditions to
include but not limited to : beds, laundry, serving food, mail,
phone access and a safe living environment.
13 . The Contractor will provide : enforcement of the county rules
and house rules, house meetings, establishment and maintenance of
a resident council, clean-up procedures, orientation to shelter
and rules, coordination of volunteer efforts and donations, and
van service in Central County.
Services provided by County Staff:
1 . The County will provide 1 FTE Case Manager at each site, who
will provide evaluation and assessment services to the recipients
of the Shelter Program. They will work with the shelter
recipients and the Contractor in developing the initial Case
Plan, which includes evaluation of the need for continued shelter
. and establishing referrals and linkage mechanisms, for housing,
employment, and health service providers .
2 . The Case Managers are responsible for admission decisions and
in collaboration with Case Counselors will conduct the Assessment
and Admission Interviews . If the Assessment and Admission
Interview determines that the homeless applicant is appropriate
for the program-, a date for establishing a Case Plan shall be
set. Initial case plans will be developed within 3-5 days of
residency at the homeless shelter.
3 . In the event that a shelter recipient is deemed inappropriate
for the program, continued occupancy at. the shelter will be
terminated.
4 . Case Managers shall be responsible for oversight of case
plans . _ Case plans shall be developed in conjunction with the
recipient and the Case Counselor. Case plans and any.
modifications thereof shall be a written document signed by the
Case Manager/Case Counselor and the shelter recipient to indicate
mutual agreement to the plan. In the event that mutual agreement
to the case plan can not be reached following the good faith
effort of all parties, the case plan developed by the staff will
be utilized. The case plan will be reviewed on an on-going basis
and continued occupance at the shelter will be dependent upon the
good faith- efforts of the recipient to follow the signed case
plan. GA shelter recipients work plans could include input from
their Social Service Worker so that the case plan at the shelter
is inclusive of what needs to be done for GA/Social Services .
5. Following the Assessment and Admission Interview which
determines appropriateness for Shelter Program services, a Case
Manager and Case Counselor will be assigned to work with the
shelter recipient in developing a case plan. Lack of good faith
effort to perform activities as designated in the case plan
management contract will result in disqualification from the program.
COUNTY RESPONSIBILITY
1 . The County will provide the Contractor with County approved
policy and procedural material related to the Homeless
Shelter Program.
2 . The County will provide staff to meet regularly to review
program for problems, improvements, advise of necessary
programs or to meet with Contractor and local agencies and
the public.
3 . The County will provide Case Management staff at each
shelter site to oversee the case management services .
4 . The County will pay for the breakfast and dinner meals (not
donated) through the Interdepartmental Agreement with the
Sheriff' s Department.
5. Shelter reservations will be coordinated by the Centralized
Screening and Reservation Unit managed by the Health
Services Department .
6 . The Health Services Department of Contra Costa County shall
monitor and evaluate the program. The Contractor in
coordination with the County shall collect statistical
information in the manner requested by the Health Services
Department.
ATTACHMENT 4
HOMELESS ENCAMPMENT ISSUES '-
HOMELESS ENCAMPMENT ISSUES
On October 10, 1995 representatives from the Health Services Department, Growth Management
and Economic Development Agency, Public Works Department, and County Counsel's Office
met to consider the issue of homeless encampments, particularly on Flood Control and other
county property. It was agreed that the existing county policy would be implemented as
appropriate, with an increased role for the Health Services Department's Homeless
Ombudsperson. Flood Control would identify encampments on Flood Control property which
need to be removed, in consultation with the Health Services Department, County Counsel's
Office, and others as indicated.
Flood Control would give at least 10 days notice for moving an encampment to the County
Ombudsperson. The Health Services Department, except in cases of particular urgency, would
like 30 days notice prior to moving an encampment. The Homeless Ombudsperson will visit the
encampment site to assess the issues and needs of the people there. The Ombudsperson will work
with staff designated by the Social Services Director and other staff in the Health Services
Department to find alternative locations and services for the residents in advance of the moving
date. This procedure has been implemented over the last month with some success.
The issue of homeless encampments remains a difficult, countywide problem. Although some
homeless camp residents have been connected with appropriate services and have made positive
changes in their life, others have been merely moved repeatedly over the last few years. In an
attempt to take a more proactive approach to the issue of homeless encampments, the Health
Services Department has restructured the Health Care for the Homeless Team, assigning Duane
Chapman as full-time Ombudsperson with an increased responsibility for outreach to
encampments throughout the county. Mr. Chapman and other staff from the Homeless Program
have been meeting with police officials in Contra Costa cities and visiting homeless encampments
in incorporated areas. This team, in collaboration with other departments, attempts to ascertain
the needs of encamped individuals and families and move them towards more effective services.
Sometimes it is necessary for public health or safety reasons to move an encampment on a 10
or 30 day notice. In the long run, we believe that a more proactive and countywide approach to
homeless encampments has a greater chance for success at a lower cost.
WB:ah
ATTACHMENT 5
® MOU WITH CRISIS & SUICIDE PREVENTIOIf-
MEMORANDUM OF UNDERSTANDING
CONTRA COSTA COUNTY HOMELESS PROGRAMS (CCCHP)
AND
CRISIS AND SUICIDE INTERVENTION (CSI)
HOMELESS HOTLINE PROCEDURES
1 . Crisis and Suicide Intervention (CSI) staff will answer the
homeless hotline on a 24 hour basis providing I&R, crisis
counseling, and on Monday develop the weekly waiting list .
2 . CSI staff will develop a weekly list of requests for emergency
shelter on Monday mornings at 9 am. CSI will then fax that
list to CCCHP by 10 :30 am on Monday.
3 . A 30 person waiting list for each shelter will be developed
Monday at 9 am. The list will remain in effect until the next
Monday when a new list will be created for the week. CCHP
will fax the waiting list for the week to CSI for
informational purposes only.
4 . Each Monday at 9 am CSI will get the following information
from people who are calling to be on the weekly waiting list :
*Name
*Contact telephone number
*Shelter preference - Concord or Richmond (the person
must choose one site or the other)
Once the waiting list has reached 30 people for each site all
other callers for the waiting list will be instructed that the
weekly list is full and they can call CSI back in the
afternoon for further I&R or call next Monday and try to be
one of the first 30 callers to get on the weekly list .
5 . CCCHP will have direct contact with the people on the weekly
waiting list. Each person should be informed of the
following:
*If they have a phone # where they can be reached they
will be called back by the CCCHP staff on Monday between
the hours of 11 : 00 am - 4 :30 pm; or Tuesday by 1 : 00 pm
for a screening.
*Homeless individuals without access to a telephone
should be instructed to call CCHP staff between 9 : 00 am
- 10 : 30 pm Tuesday morning at 313-6124 for a screening.
If they are calling from a East or West County location
instruct them to call collect, we will get the number
where they are, call them back and complete the
screening.
*Homeless families/single females seeking transitional
housing at the Mr. View House in Martinez should be given
the CCHP direct #313-6124 and instructed to call between
the hours of 2 : 00 pm 4 : 00 pm Monday - Friday for
screening.
6 . This waiting list is now weekly for the County Emergency
Shelters for single adults. Persons who want to be on the
waiting list need to call once a week on Monday at 9 : 00 am to
be one of the 30 people on the weekly waiting list . Clients
on the waiting list will move up the waiting list during the
week as shelter beds become available . Clients that do not
receive a bed during the week will need to call the following
Monday to place their name back on the list of 30 people for
the next week.
7 . During the week as people call the hotline they are to be told
what the procedure is for getting on the waiting list and/or
provided I&R and crisis counseling by CSI staff . CSI staff is
not to instruct the callers to call CCCHP directly unless they
are calling to be screened for Mt . View House.
8 . When a medical staff or a professional staff calls on behalf
of a client have them call directly to the CCCHP office on
line #313-6166 .
10/19/95
December 5, 1995
Supervisor Gayle Bishop
Supervisor Jim Rogers
Supervisor Jeff Smith ,
Supervisor Mark DeSaulnier
Supervisor Tom Torlakson
Attached is the homeless encampment policy which should be
considered in conjunction with item D-2, the report from the
Family and Human Services Committee on programs for the
homeless.
Claude Van Marter
Assistant County Administrator
12-04-1995 04:51PM FROM CCC PUBLIC HEALTH TO 864098
P.02
re
CONTRA COSTA COUNTY
Homeless Encampment Removal (Procedure
). This procedure is applicable to hctzxteless only. Therefore, rnisceHaneous items fount] on County
or Flood Control District right of way arc to be handled according to normal procedures.
2. Upon finding a homeless gncannpment on County or Flood.Control ri t of way. any IIVIMBDLA,U HAZt1RD
MAY_$x UMOVED IhQAWIAMLY. (Take pictures.)
3. Notify the Health Services Department Homeless Ombudsperson at least 10 days, and preferably 30 days, in
advance of moving encampment. The Ombudsperson will work with designated representatives from the Social
Services Department and the Homeless Progrmn to attempt to find alternative housing and services.
4. Request Health Department to inspect and report.
S. Conspicuously frost the form notice with the date, time and location of posting entered on the appropriate lines
an&ta ke pictures.
b. Notify the Supervisor whose district it is in.
7. Forky-eight (48) hours ager the posting of the notice, the encampment may be removed after the .following is
completed:
A. Notify local law enforcement and request their assistance in notifying the homeless encampment
individuals.
B. Conduct a quick field review of the encampmextt(i.e., simply look around at the items which are in plain
view).
C. Fake sufficient photos.
D. If any of the following items are Ai'_P and LEAS ABLY SAFE and NOTA SANITARY
ZdA,Z ,they should be held by the appropriate maintenance yard for 20 days prior to disposal:
watches jewelry persvnal photographs
tents stoves personal records
backpacks audio equipment bedrolls
medication toiletries blankets
eye glasses handbags dine bags
books usable clothing not used solely far bedding
8. Keep a re cord of the dater, time and location of the removal of a<homeless encampment.
9. Anything stored from a location can be kept in one bag that is marked with the date,time and lowion of removal.
County employees are not responsible for insuring than property is released to actual owners. Possessions are to
be released to persons who can identify them.
10. Persons illegally trespassing or lodging on County or 'Flood Control District right of way can be arrested
immediawly. However, we will only seek arrests if someone refuses to leave or is caught lodging on County or
Flood Control District right of way more that, once. The County has no objcotion to the trespasses taking bags
or belongings with theta at the time when they leave.
U. Employees assigned to remove the encampment should take appropriate safety precautions in the course of the
work. This should include gloves, boots, safety glasses and other equipment as necessary.
12. It is the policy of the County not to permit the re-establisbment of encampments on County or Floud Control
District property,once they have been removed through this procedure. After encampment removal,Public Warks
will post the area with signs saying"Camping Prohibited" and including the tcjq*onc number for the homeless
TOTAL P.02
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t do nd wish to speak but leave these comments for the Board
to oornider: - - - --
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D. 2
TO; BOARD OF SUPERVISORS
Contra
FROM; MARK FINUCANE, HEALTH SERVICES DIRECTOR x / Costa
November 28, 1995 ' 5
DATE:
:* County
u n
SUBJECT: Approval of Contract Amendment Agreement #25-004-2 with Shelter Inc.
SPECIFIC REQUEST($)OR RECOMMENOATION(S)✓k BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
Approve and authorize the Health Services Director or his designee (Wendel
Brunner, M.D.) to execute, on behalf of the County, Contract Amendment
Agreement#25-004-2 with Shelter, Inc., effective November 30, 1995, to increase the
payment limit by $236,249 from $353,138.50 to a new contract payment limit
589,387.50 and to extend the term of the Contract through March 31, 1996. This
Contractor provides emergency shelter services for the County's Homeless Shelter
Program.
II. FINANCIAL IMPACT:
This Contract is funded by County General Funds, grant funds and donations.
III. REASON FOR RECOMMENDATION:
On September 12, 1995, the Board of Supervisors approved'.-Standard Agreement
#25-004-1 with Shelter, Inc. for the period from September 1, 1995 through
November 30, 1995, to provide shelter and support services for homeless indigent
individuals at the Central County Shelter in Concord and the Brookside Shelter in
Richmond. This three-month Contract provided a onetime only payment and funds
to cover costs incurred by the Contractor during the month of July. ,On September
12, 1995, the Board of Supervisors approved Contract Amendment Agreement #25-
004-1 which will provide reimbursement to the Contractor for services provided
during the month of August and allowed the Contractor to continue to provide
services for the County's Homeless Shelter Program through November 30, 1995.
Approval of Contract Amendment Agreement #25-004-2 will allow the Contractor
to continue to provide services for the County's Homeless Shelter Program through
March 31, 1996.
CONTINUED ON ATTACHMENT; YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S);�
ACTION OF BOARD ON December 5 1995 APPROVED AS RECOMMENDED ._ OTHER
VOTE OF SUPERVISORS
X
I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN:
CONTACT• Dr. Brunner - 313-6712 OF SUPERVISORS ON THE DATE SHOWN.
CC; ATTESTED December 5 1995
Health Services Director ---
PHIL BATCHELOR,CLERK OF THE BOARD OF
Contracts & Grants SUPERVI ORS AND COUNTY ADMINISTRATOR
'O
M382 (10/88) BY ,DEPUTY
D.
TO; BOARD OF SUPERVISORS Contra
FROM; MARK FINUCANE, HEALTH SERVICES DIRECTOR - � �- l
Costa
November 28, 1995
County
PATE:
SUBJECT; Approval of Contract Amendment Agreement #25-005-2 with Shelter, Inc.
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
Approve and authorize the Health Services Director or his designee (Wendel
Brunner, M.D.) to execute, on behalf of the County, Contract Amendment
Agreement #25-005-2 with Shelter, Inc., effective November 30, 1995, to increase the
payment limit by$228,263 from $114,558 to a new contract payment limit of$342,821
and to extend the term of the Contract through August 31, 1996. This Contractor
provides shelter and support services for the County's Transitional Housing Program
at the Mt. View House.
II. FINANCIAL IMPACT:
This Contract is funded by Federal HUD funds. No County funds are required.
III. REASON FOR RECOMMENDATION:
Under.a prior agreement with Housing Authority of Contra Costa County, Shelter
Inc., has been operating the Mt. View House Supported Transitional Living Program
to provide shelter and support services for homeless individuals and families in
Central County. The Board of Supervisors recently transferred responsibility for this
program to the Health Services Department, and on August 8, 1995, the Board of
Supervisors approved Standard Contract #25-005 with Shelter, Inc:for the period of
July 1, 1995 through August 30, 1995 to complete Program Year III.
On September 26, 1995, the Board of Supervisors approved Contract Amendment
Agreement #25-005-1 with Shelter, Inc. for the period from September 1, 1995
through November 30, 1995. Approval of Contract Amendment #25-005-2 will allow
the Contractor to continue to provide services for the County's Transitional Housing
Program under the direction of Health Services Department through August 31,
1996, the end of Program Year IV. .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON December 5 1995
APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact Person: Wendel Brunner, M.D.
CC: Health Services Administration ATTESTED December 5 , 1995
Health Services (Contracts)
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382 (10/88) BY 1 Ajf ,DEPUTY