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HomeMy WebLinkAboutMINUTES - 12051995 - C46ABC TO: BOARD OF SUPERVISORS Contra FROM: JOAN V. SPARKS, DIRECTOR �^ Costa COMMUNITY SERVICES DEPARTMENT I o: ;s County C•,t• .CTV .. DATE: November 22, 1995 ° SUBJECT: APPROVAL OF 1996 HEAD START DELEGATE AGENCY CONTRACTS SPECIFIC REOUEST(S)OR RECOMMENDATION(S)L BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Community Services Director, or her designee, to execute on behalf of the County, 1996 Head Start Basic Grant contracts in the amount of$1,450,681 with Head Start Delegate Agencies, as listed below, for the provision of Head Start program services from January 1, 1996 through December 31, 1996: Federal Share Contractor Total Number Agency Payment Limit Local Share Program 33-499-1 First Baptist Church (Pittsburg) $ 800,915 $200,229 $1,001,144 33-502-2 Bayo Vista Child and Family Center, Inc. 649,766 162,422 812,208 TOTAL $1,450,681 $362,651 $1,813,352 II. FINANCIAL IMPACT: Funding is from the U.S. Department of Health and Human Services Administration for Children and Families and is included in the Department's FY 1995-96 Budget. Funding for the first half of FY 1996-97 will be added to the Department's budget during the County budget process. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: On September 26, 1995 the Board approved and authorized submission of the 1996 Head Start Grant Application to the Administration for Children and Families to continue Head Start program services to approximately 1,143 children and their families for the period from January 1, 1996 through December 31, 1996. X CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO D COMMITTEE APPROVE OTHER SIGNATURES: ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENTy AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CONTACT: Joan Sparks, 313-7350 CC: CAO ATTESTED " `�"'� . 'Q�nS CSD PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR DG M382 (10/88) BY ,DEPUTY Board Order Page 2 The Department expects to receive notification of the actual 1996 Head Start funding allocation from the Administration for Children and Families by December 29, 1995. The 1996 Head Start minimum allocation expected to be received is approximately $6.5 million dollars. Funding for this allocation for the period from January 1, 1996 through June 30, 1996 is already reflected in the Department's FY 1995-96 Budget. Upon receipt of the 1996 Grant Award from the Administration for Children and Families, another Board action will be requested to accept the Award. This action is submitted in order to contract with the Delegate Agencies to continue, without interruption, Head Start program services to children and families. The format for the Delegate Agency 1996 contracts will be reviewed and approved by County Counsel prior to execution. cmw -bntra Costa County Number .33-502-2 Standard Form 1/87 STANDARD CONTRACT Fund/Org# 1425 (Purchase of Services) Account # 2310 1. Contract Identification. Other # Department: Community Services Subject: Head Start Delegate Agency 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Bayo Vista Child and Family Center, Inc. Capacity: Nonprofit California corporation Taxpayer ID # 94-2223333 Address: 3733 San Pablo Dam Road, El Sobrante, California 94803 3. Term. The effective date of this Contract is January 1, 1996 and it terminates December 31, 1996 unless sooner terminated as provided herein. 4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 649,766 5. County's Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: 1996 Contra Costa County Head Start Program funded by the U.S. Department of Health and Human Services, Administration for Children and Families. 9. Legal AuthoritX. This Contract is entered into under and subject to the following legal authorities: California Government Code: Sections 26227, 31000, 53703 and P.L. 907-35, as amended. 10. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS ATTEST: Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By Chairman/Designee Deputy CONTRACTOR By By (Designate business capacity A) (Designate business capacity B) Note to Contractor: For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. 6ntra'Costa County Number , 33-499-1 Standard Form 1/87 . STANDARD CONTRACT Fund/Org# 1425 (Purchase of Services) Account # 2310 1. Contract Identification. Other # Department: Community Services Subject: Head Start Delegate Agency 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: First Baptist Church Capacity: Nonprofit California corporation Taxpayer ID # 94-2267401 Address: 204 Odessa Avenue, Pittsburg, California 94565 3. Term. The effective date of this Contract is January 1, 1996 and it terminates December 31, 1996 unless sooner terminated as provided herein. 4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 800,915 5. County's Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8. Project. This Contract implements in whole or in part the following described Project, the application and approval documents.of which are incorporated herein by reference: 1996 Contra Costa County Head Start Program funded by the U.S. Department of Health and Human Services, Administration for Children and Families. 9. Legal AuthoritX. This Contract is entered into under and subject to the following legal authorities: California Government Code: Sections 26227, 31000, 53703 and P.L. 907-35, as amended. 10. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS ATTEST: Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By Chairman/Designee Deputy CONTRACTOR By By (Designate business capacity A) (Designate business capacity B) Note to Contractor: For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary (Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. 1996 BUDGET �� FIRST BAPTIST CHURCH O rr O h O O O w O O O O t► O �f n O In O O N O N r M n IA O O O at O . a N O a b eb b O Cae O b ed �F co W W p Oa0 � N O m O n v N 7 a O �e 0 N LL N 1 < cc c a `o Z :.. . :::::::::. ...........................�... ......:>:irp: 3::: :::::>::; <: C4 r O (x� a O V to r CL m LL 0 .. F U ::: :?::;::: :>:;....:::::::: :::: `::`:<:::: :::::........... .... >::::5:8:2::::::-; :i:::;::::ii=:::::::< ::r:::: : c� 0 Gi Z Coll MEM N O f0• N N Ip N • N O b r �- U •f O O C � N 0 1 CO aLL gs < V 1 00 g r Z p oe Z OZ �+ C N F D Q v $ e'oacc o c o a 0 goo V) 03 co ao w .r o O 0 0 cr- d en so co O E _ a LL w N N Z LU �o e < F LL a W D m . a o � 9 M ISL M O ^ O O �6 E � C C O V 7 M H .2 00 D � O a I a ee r O I � � 1- E � o EN c e! N N 0 a ICYO N 0 a � � O 0 Z —u N f- F- V a °° '" E V3 a LL o a a a a m ° el C20 c 7+ o a Zm m co M m F e �'i � 0 m E Q - 1-I I.- J V Q ° r tl M r V a p 6 N�V�+t N �y � D O r W Q � n Or W is �j d 40 �C4 '2y O W , u► � W w W p� 7 d N O v6 F 5y r W o w N 0R. 0 o s y O a W v W w O I N O ` '? W fr N w N $ M d % a r "rp - t r r y0 le, L ► d YN a s O W OJ N CD r kr- .: rVO . m p Y � � d FIRST BAPTIST HEAD START 1996 BASIC GRANT Personnel 6a )laur3 Hours ;t#out;; Totalisa1a:'> GCFP,& :< Tta s . Ruff.. ie�)<s. fr..:.. ' t ( 8r :. . 1dr ........ #:Admin' 1 Director 20.68 40 52 43,014 43,014 43014 100% Parent Involvement 15.17 40 52 31,554 31,554 1578 5% Program Asst. 11.10 40 52 23,088 23,088 4618 20% Fiscal Manager 15.51 35 48 26,057 26,057 26057 100% Bookkeeper 10.60 30 48 15,264 15,264 15264 100% Health Coord. 16.35 35 52 29,757 29,757 Health Asst. 1 7.18 30 41 8,831 8,831 Health Asst. Sup. 9.06 30 42 11,416 11,416 Disability/M.H. Coord. 14.47 35 52 26,335 26,335 S cial Svc. 1 6.11 20 41 5,010 5,010 Special Svc. 1 6.11 20 41 5,010 5,010 Special Svc. 1 6.11 20 411 5,010 5,010 Special Svc. 1 6.11 20 41 5,010 5,010 Social Svc. Coord. 11.04 40 52 22,963 22,963 Social Svc.Aide 6.88 30 41 8,462 8,462 Social Svc.Aide 6.88 30 41 8,462 8,462 Education Coord. 14.36 40 52 29,869 29,869 Lead Teacher 12.79 35 41 18,354 18,354 Lead Teacher 12.18 35 41 17,478 17,478 Lead Teacher 11.61 35 411 16,660 16,660 Lead Teacher 11.61 35 41 16,660 16,660 Teacher it 10.37 30 41 12,755 12,755 Teacher II 10.37 30 41 12,755 12,755 Teacher II 10.37 30 41 12,755 12,755 Teacher II 10.37 30 41 12,755 12,755 Teacher I 9.88 30 411 12,152 12,152 Teacher I 9.88 30 411 12,152 12,152 Teacher Asst. III 8.15 25 411 8,354 8,354 Teacher Asst. III 8.15 25 41 8,354 8,354 Teacher Asst. III 8.15 25 41 8,354 8,354 Teacher Asst. II 7.76 25 41 7,954 7,954 Teacher Asst. I 7.03 25 41 7,206 7,206 Teacher Asst. 1 7.03 25 41 7,206 7,206 Teacher Asst. 1 7.03 251 41 7,206 7,206 Teacher Asst. 1 7.03 25 41 7,206 7,206 Teacher Asst. 1 7.03 25 41 7,206 7,206 Teacher Asst. 1 7.03 25 41 7,206 7,206 Food Svc. Manager 11.67 40 52 24,274 24274 0 Food Svc. II 8.24 32 41.5 10,943 10,943 Food Svc. 1 8.10 32 41.5 10,757 10,757 Food Svc. 1 7.12 26 41 7,590 7,590 Food Svc. 1 6.23 22 41 5,619 5,619 Food Svc. 1 6.23 22 41 5,619 5,619 TOTAL $590,643 ($24,274)1 $566,3701 $90,531 FIRST BAPTIST CHURCH HEAD START 1996 BASIC GRANT FRINGE BENEFITS 6b ENE ROP> D tllSD PRAM ED :. ..... 77 FICA 7.65% 43327 185 43327 6879 Workers Comp 0.74% . 477 259 1.930% 8905 829 6.570% 2663 Total: Workers Comp 12045 12045 SUI 1689 1689 Health 12620 366 Dental 4386 Life Insurance 2140 107 Total:Health/Dental Life 19146 19146 Retirement 12900 12900 1005 TOTAL $89,107 $9,445 Medical t QOOQ a�OQ Health ser ❑�QOQ 10 em 122.x10mons E] 1 200❑ Emp.within 11 W2 monsl[:] DentalQ�� 386❑ Life Ins Polic for 41 staff I[:] 2140 ❑ DODO ebrement ❑��OO Hurn 43em QO[—�❑ D��Q FIRST BAPTIST CHURCH HEAD START 1996 BASIC GRANT ,. >:: > 8 SUPPLII=S::::: :><;:> .:::....:..... >.>:... BUDGET:- M ..: . �' :. >: >_>< > :::.;:.;;;::.;:;;:.;;::::;;;:.;::.;:.:;.:.;;;;:.;;....... .......... ....... 8.1 Office Supplies 1500 375 1500 100% 8.2 Cleaning Supplies 650 163 33 5% 8.3 Classroom 4000 1000 0% 8.4 Health 300 75 0% 8.5 Kitchen 1200 300 4000 0% 8.6 Disabilities 300 75 0% 8.7 Other Social Services 650 163 0% Total Supplies 8600 2151 8600 Other Child Supplies 9.1 Education Consultant 200 50 0% 9.4 Screenings 600 150 0% 9.5 Child Assessments 200 50 0% 9.7 Speech Therapy 100 25 0% 9.3 Volunteers 17976 0% 9.8 Disabilities Services 200 50 0%. Total Other Child Servicq 1300 18301 1300 Other Parent Services 10.1 Parent Activities 200 50 0% 10.2 Out Of Town 2000 500 0% 10.3 Local 50 13 0% 10.4 Other Parent Services 1000 250 0% Total Other Parent Serv. 3250 938 3750 Other 11.1 Audit 5000 1250 5000 100% 11.2 Theft Bond 400 100 400 100% 11.3 Gen. Liability Insurance 800 200 800 100% 11.4 Accounting 0 0 0% 11.5 Publications 500 125 0% 11.6 Advertising 500 125 500 100% 11.8 Other T/TA 1760 440 0% 11.9 Other Training 0 0 0% 1110 Disability Training 300 75 0% 11.14 Other Janitorial Contract 20760 5190 0% Total Other 30020 7505 30020 1996 BUDGET' TOTAL BUDGET $800,915 TOTAL IN—KIND $200,229 TOTAL USDA $60,776 TOTAL ADMIN $114,902 11.5% FIRST BAPTIST CHURCH HEAD START 1996 BASIC GRANT Other Costs ,. ... .... _.. . _ m . :::::.:::.:..:::.::.::.:.::.::::.::::.::::..::.::.:::.:::.::.:::::::.::.::;::::;:..::...::E2OOO .::....11986..::.: are:....... £iud u DA....::>::>::..:::::::<::::>::................... ...:............. .......................................................................... ............................................................. .............. 3.1 Rent Odessa Center 10 204 Odessa Ave,Pitts Wee World Center 9 8708 2184 Knox Ave,Pitts Lido Square Center 12 13560 2131 Crestview Ln,Pitts Woods Manor Center 10 3000 850 E. Leland Rd,Pitts Administrative Office 12 17400 515 Marina Ave, Pitts Total Rents 44668 11167 44668 2282 5% 3.3 Utilities 11674 2919 584 5% 3.4 Telephone 7200 1800 1800 25% 3.5 Building Insurance 740 185 37 5% 3.6 Child Uability Ins. 4400 1100 0°/ 3.7 Maintenance Repair 3588 897 11.96 189 5% 3.9 1 Other Occupancy 1864 466 93 50/0 Total Occupancy 294661 73671 29466 4.1 Contract/Rent 100 25 4.2 Vehicle Maint/Repair 500 125 4.3 Vehicle Insurance 2500 625 4.4 Vehicle Operating 1000 250 4.5 Field Trip 700 175 4.6 Disabilities Travel 200 50 Total Child Travel 5000 1250 5000 0% 5.1 Staff Travel 2800 700 _ --- 1400 50% 5.2 Out Of Town 1700 425 85 5% Total Staff Travel 4500 1125 4500 6.1 Nutrition and Food 2413 603- -6.2 Food Costs 8675 2169 6.3 Adult Costs 3085 771 Total Nutrition 14173 3543 14173 0% Furniture&Equipment 0 7.5 Maint/Re 'r Co 'er Cont 4462 1116 Total Fum. &Equip. 4462 1116 4462 223 5% 1996 BUDGET BAYO VISTA CHILD & FAMILY CENTER . . � • • � «t . ■ % , _ % t s � $ e ■ r g s ® � i + - A ■ - ' O % � m � � t & s �%� $ ® % t � / ■ � & , % m % # f tC4 © � l Q « � $% _ % ■ AA � in CD o% C4 c _ . 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O e4 10, V) M r-1 .-^� M .-ti •C .-� .-� .-� .-I:EEEiiEtEEE6:iFi !ftfiEEEi'.E: St:SfI iIS[iii............kS: aSE[:f f:E[6: Agency Bayo Vista Child & Family Center Page 1 of 1 Program Account Program Year 1996 Reimbursement (CCFP) BREAKFAST 0 X 0.195_0_ X 136_ X 0.85 = 0_.000_0 # Base Rate Days ADA _ Children 2 X 0.6975 X 136 X 0.85 = 161 .2620 # Reduced Price Rate— Days ADA _ Children 72 X 0.9975 X 136 X 0.85 = 8,302.3920 # Free Rate Days ADA Children LUNCH 0 X 0.1725 X 136 X 0.8_5_ = 0.000_0_ # Base Rate Days ADA Children 4 X 1 .39_50 X 136 X 0.85 = 645.0480 # Reduced Price Rate Days ADA Children 145 X 1 .7950_ X 136 X 0.85 = 30,087.7900 # Free _ Rate Days ADA Children Sna__c_k_ _ 0_ X 0.0450_ X 136_ X 0._85 = 0.0_0.00 # Base Rate Days ADA Children 2 X 0.2475_ X 13_6_ X 0.85 = 5_7.2_2.2_0_ # Reduced Price Rate Days ADA Children 73 X 0.4925 X 136 X 0.85_ = 4,156.1090 # Free Rate r Days ADA Children Cash—in—lieu of Commodities 149 X 0.1425 X 136 X 0.85 = _2_,_4_5.4.477_0_ # Children — Rate Days ADA Total Estimated Federal Food Subsidy * 45,864_3000 (Distribute and enter on Part III Section B Column 3) State Meal Reimbursement I ** 223 X 0.1301 X 136 X 0.85 = 3,353.8219 # Total Free + Rate Days ADA Reduced Price Children